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COUNTY BOARD

April, 2011

Commissioner Proceedings

Special Board Meeting

April 1, 2011

The Lake of the Woods County Board of Commissioners met in special session on Friday, April 1, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Moorman called the meeting to order at 8:15 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Todd Beckel, Hanson and Moorman.  Also present was: County Auditor, John W. Hoscheid. Absent:  Commissioners Arnesen and Patty Beckel.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions: Sanford Health Lease Agreement and Community Reinvestment Fund USA.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Public Hearing

Chairman Moorman discussed the Economic Development Authority meeting, which was held on March 28, 2011. The EDA board requested that the County Board set a Public Hearing on April 26, 2011 at 3:00 p.m. for the proposed Modification of the Boundaries of Redevelopment Project area No. 1.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 2011-04-01

SET PUBLIC HEARING ON THE MODIFICATION OF THE BOUNDARIES OF REDEVELOPMENT PROJECT AREA NO. 1

WHEREAS: Redevelopment Project Area  No. 1 (the “Project Area”), and the Plan relating thereto (the “Plan”), were adopted by the Lake of the Woods County Economic Development Authority (“LOW EDA”), upon proper notice and public hearing on January 25, 2011;

WHEREAS: the LOW EDA is proposing to acquire property and construct a building (the “School”) for the purpose of leasing the School to a technical college to operate a Lineman School in Lake of the Woods County (the “Lease”);

WHEREAS: it is proposed that the United States Department of Agriculture Rural Development will make a grant to North Star Electric Cooperative to fund a loan to the LOW EDA to partially finance construction of the School;

WHEREAS: the Lake of the Woods County Planning Office has reviewed and approved the Plan;

WHEREAS: in order for the LOW EDA to fully exercise its redevelopment powers with respect to the School and other projects, the School site and the site of any other project must be within the Project Area;

WHEREAS: the LOW EDA is requesting the Lake of the Woods County Board to hold a public hearing on the proposed modification of the boundaries of the Project Area to enable the LOW EDA to utilize the powers granted to it for the School and throughout the entire County;

BE IT RESOLVED, that Lake of the Woods County Board of Commissioner request the following:

  1. Public Hearing. 

The Board requests the County Auditor on behalf of the County to set a public hearing to be held by the County Board on the modification of the boundaries of the Project Area on Tuesday, April 26, 2011, at 3:00 p.m.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Sanford Medical Center- Thief River Falls

County Auditor, John W. Hoscheid met with the board and presented a lease agreement for space at the Government Center North with Sanford Medical Center.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman to sign the lease agreement for space between Lake of the Woods County and Sanford Medical Center, Thief River Falls effective January 1, 2011 and terminating December 31, 2011.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Community Reinvestment Fund USA

The board received correspondence, from EDA Secretary, Christie Russell informing them that there will be a presentation by Community Reinvestment Fund USA on April 12, 2011 at 6:30 p.m. in Baudette.  This was placed on April 12, 2011 board agenda.

RECESS

With no further business before the Board, Chairman Moorman called the meeting to recess at 8:40 a.m.

Attest:                                                                                     Approved: April 12, 2011

____________________________                                        ____________________________

County Auditor, John W. Hoscheid                                       Ken Moorman, Board Chairman

Commissioner Proceedings

April 12, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 12, 2011, in the Commissioners’ Room at the Government Center.

Sheriff’s Work Session

County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board at 8:00 a.m. for a work session to discuss the following:  Stonegarden, Truck Usage, Northwest Angle and Inventory.  No action was taken.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Tom Hanson to approve the agenda with the following additions:  Vanguard Appraisals and County Attorney. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Work Session

It was the consensus of the County Board to schedule a work session for the County Sheriff’s Department on Tuesday, April 26, 2011 at 8:00 a.m.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel as follows: Dessa Brunette to Willmar for mandatory training for new social workers – April 29, May 23-25, June 15-17, August 17-19 and September 19-21; and Lorene Hanson to St. Paul for MCIT Public Sector training – April 13-15.   The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of March 22, 2011, regular meeting, with changes; and April 1, 2011, special board meeting The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Tom Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 15,979.44

                                                Commissioners’ Warrants           $   6,880.27

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Contract for Services

Social Services Director, Nancy Wendler met with the County Board requesting approval to contract for child support services for an interim of 6 months. 

It was the consensus of the County Board to approve moving forward with preparing a contract for child support services, and to then have Nancy bring the proposed contract to the County Board for final review and approval.

Collaborative Grant

Social Services Director, Nancy Wendler informed the County Board of a Collaborative Grant approved for Lake of the Woods County.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue                      $  135,957.66  

                                                Road & Bridge           $    25,120.41

                                                County Development $         652.00

                                                Solid Waste                $    24,243.64

                                                                                    $  185,973.71

WARRANTS FOR PUBLICATION

Warrants Approved On 4/12/2011 For Payment 4/15/2011

Vendor                                                          Amount

Affiliated Computer Services                                      9,247.10

Cenex Co-Op Services, Inc.                                      5,629.61

Drown Associates,Inc/David                                     12,159.40

Low Highway Dept                                                       2,155.24

Mar-Kit Landfill                                                           11,281.05

Motorola Solutions, Inc                                             20,802.15

Norling Construction, Inc/Adam                               58,500.00

R & Q Trucking, Inc                                                     2,402.65

Roseau County Cooperative Assn                             2,108.88

University Of Mn                                                          8,307.50

Voyageurs Communications, Inc                               4,793.34

Voyageurs Comtronics, Inc                                        2,640.00

Woody’s Service                                                          2,606.76

91 Payments less than 2000 $43,340.03

Final Total: $185,973.71

Further moved to authorize the payment of the following auditor warrants:

                                                March 23, 2011          $    13,591.34

                                                March 29, 2011          $           52.50

                                                April 5, 2011              $  106,869.65

                                                April 6, 2011              $    69,360.11

                                                April 7, 2011              $  103,488.00

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:30 a.m. and reconvened at 9:35 a.m. as follows:

Line Workers Facility

County Auditor, John W. Hoscheid gave an update to the County Board on expenses to date for the Line Workers Facility.

Postage Machine Motion

Motion was made by Commissioner Ed Arnesen to accept the proposal from Deatons Mailing Systems, Inc and to authorize purchasing a postage machine in the amount of $9,662.57, with the funding from the revenue fund.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Willie Walleye Day

Motion was made by Commissioner Todd Beckel to contribute $500 to the Willie Walleye Day celebration, with the funding from the revenue fund.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Vanguard Appraisals

Motion was made by Commissioner Tom Hanson to approve the Document Image Capture and Extractor of Data (DICED) License Agreement and Service Contract with Vanguard Appraisals, Inc; and further authorize the County Board Chairman Ken Moorman and County Auditor John W Hoscheid to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Veterans Service Policy

Commissioner Tom Hanson presented a draft Veterans Service Policy to the County Board for review and discussion.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:15 a.m. as follows:

Assessor’s Office

Appointment of Interim County Assessor

Assistant Assessor, Dale Boretski met with the County Board to discuss the County Assessor vacancy.

Motion was made by Commissioner Ed Arnesen to appoint Dale Boretski as Interim County Assessor, with an increase of $500 per month, beginning March 8, 2011, until further notice.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, carried as follows:  Voting For:  Commissioners:  Ed Arnesen, Patty Beckel, Tom Hanson and Ken Moorman;  Voting Against:  Commissioner Todd Beckel. Commissioner Todd Beckel (other responsibilities in the office will be taken on by other office staff that will not be compensated)  

Recorder’s Office

Passport Acceptance Agent

County Recorder, Susan Ney updated the County Board on the Passport Acceptance Facility and the staffing modifications being made to implement a “Dual Function Facility” effective April 25, 2011. 

Old/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- update;

Land Acquisition – It was the consensus of the County Board to schedule a work session for Tuesday, May 10, 2011, at 8:00 a.m.;

Red Lake Tribe – update;

Township Road Inventory – reviewed;

Line Workers School – reviewed;

Veterans Service Policy – reviewed;

Inventory – nothing new;

Beaver – reviewed correspondence on Senate/House Bills for Beaver Control;

Clementson Bridge Property – update;

CAMA-   update;

Goals and Objectives – update.

Community Reinvestment Fund USA

Correspondence was read reminding the County Board of the presentation for the Community Reinvestment Fund USA at the Government Center at 6:30 p.m., Tuesday, April 12, 2011.

NW Community Action – Gayle Peterson

NW Community Action Representatives Gayle Peterson and Diane Hayes updated the County Board on the services provided by NW Community Action and requested the following resolutions:

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Resolution Authorizing Administration of

the Minnesota Housing Finance Agency’s

Family Homeless Prevention and Assistance Program

Resolution Number   11-04-01

WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County and Northwest Community Action, Inc;

WHEREAS, Tri-Valley Opportunity Council, Inc. desires to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

WHEREAS, in order to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County, it is necessary for Tri-Valley Opportunity Council, Inc. to file a resolution of approval executed by the Lake of the Woods County Board of Commissioners with the Minnesota Housing Finance Agency;

NOW, THEREFORE BE IT RESOLVED, that Tri-Valley Opportunity Council, Inc. is hereby authorized to:

  1. Submit a proposal to the Minnesota Housing Finance Agency for funds from the Family Homeless Prevention and Assistance Program to assist people in Lake of the Woods County;
  2. Administer the Family Homeless Prevention and Assistance Program in Lake of the Woods County, according to the program guidelines, contingent upon funding being granted.

The resolution was seconded by Commissioner Tom Hanson, and the same being put to a vote, was carried unanimously.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Support Services For Long-Term Homeless People

Living In Northwestern Minnesota

Letter of Agreement

Lake of the Woods County

Resolution Number   11-04-02

Lake of the Woods County Board of Commissioners agrees to participate in “Support Service Funds for Long-Term Homeless People” from the Department of Human Services, in collaboration with a multi-county consortium consisting of Northwest Regions 1 and 2, and West Central Region 4.

Hubbard County will serve as the Lead County and Grantee for this project.

Leech Lake Indian Reservation, White Earth Indian Reservation, and Red Lake Indian Reservation will partner with the multi-county consortium and will receive services as a result of this project.

Lake of the Woods County Board of Commissioners affirms to fully cooperate and participate in the collaborative project to provide support services to individuals and families who experience long-term homelessness. 

Lake of the Woods County Board of Commissioners and Mahube Community Council, Inc. agrees to communicate with partners of the multi-county consortium on a regular basis, receiving reports and information regarding progress of the project from the Service Provider Partner.

Lake of the Woods County Board of Commissioners agrees to review the service plan and provide feedback to the Service Provider Partner regarding expectations and services provided. 

Lake of the Woods County Board of Commissioners will participate in decision making for the project with the multi-county consortium.

In the event that full funding is not received, secured funds will be pro-rated relative to each county/agency/tribe’s original request.

The contact person for the Northwestern Minnesota Support Services for Long-Term Homeless People project is Leah Pigatti.

The administrative agent for the project is Mahube Community Council, Inc. 

The resolution was seconded by Commissioner Patty Beckel, and the same being put to a vote, carried unanimously.

Lake of the Woods Sustainability Foundation

Motion was made by Commissioner Todd Beckel to appoint Commissioner Ed Arnesen as the appointment from Lake of the Woods County to the Lake of the Woods Sustainability Foundation Committee and to appoint Commissioner Patty Beckel as the alternate.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Tom Hanson reported on:
    • Hwy 11 Task Force
  • Commissioner Patty Beckel reported on:
    • GIZIIBII
  • Commissioner Todd Beckel reported on:
    • MRCC
    • AMC Legislation
    • Line Workers Facility
    • PILT
    • Northern County Land Use Meeting
  • Commissioner Ken Moorman reported on:
    • Aging Advisory Committee
    • Mental Health Advisory

Emergency Management

Limited Interoperability Participation Plan

Emergency Management Director Holly House updated the County Board on the Limited Interoperability Participation Plan.

Motion was made by Commissioner Todd Beckel to approve the updated Limited Interoperability Participation Plan as presented; and further authorize County Board Chairman Ken Moorman to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

Planning Commission

Motion was made by Commissioner Tom Hanson to close the regular meeting at 1:00 p.m. and open the Planning Commission. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The following were in attendance for the Planning Commission – Conditional Use Permit for Kevin King:   Kevin King, Gregg Hennum, Michele Thompson, Linda Kingery and Bradley Kingery.

Kevin King- Request for Conditional Use Permit

Kevin King (Northwoods Getaway, LLC) – A Conditional Use Permit as required by the Lake of the Woods County Zoning Ordinance, to allow a commercial business consisting of short term vacation rental or applicant’s existing residential cabin in a Natural Environment District.

Land & Water Planning Director, Josh Stromlund explained the request of Mr. Kevin King.  He stated that Mr. King would like to operate a commercial business consisting of renting out his current seasonal residence on Lot 13, Block 2, Brush Island Subdivision.    He then introduced Mr. King to explain the request in more detail.

Mr. King explained that because he resides at this location for less than 1/3 of the year, he would like to rent out the entire place to offset the mortgage and taxes.  The residence would be able to accommodate 10 individuals which would consist of single party rentals on a weekly basis.  He doesn’t anticipate more than 8 or 10 rentals per year as it is geared toward high end clientele.  There will be no food services available to the clientele as they will be on their own to prepare their own meals.  He does own an additional lot on Brush Island and currently has no intentions to utilize that for commercial business.

Chairman Ken Moorman opened the floor for testimony.

Greg Hennum stated that he was not for or against this type of proposal but rather to ensure that Mr. King’s request is on a level playing field with the resorts in the area.  Mr. Hennum’s main concern was that Mr. King would be paying lodging tax, insurance, and inspected by the Minnesota Department of Health if required to do so.

Michele Thompson stated that when she purchased the property she was told that it was a quiet residential area.  This proposal would increase new traffic to the area and would lead to debris, glass, garbage and increased use of the marina.  She continued to say that we don’t know who is next door to us and we leave everything out in the open.  She wondered who would pay for the road and marina maintenance; and would the clients be charged, as it would increase the use of the marina and trail?

Linda and Bradley Kingery shared the same concerns as Ms. Thompson.  They stated that there is commercially zoned property located on the island near the marina.  They have talked with Jerry Klema in regards to the commercial use of the property.  They wondered about increased law enforcement in handling the bad clients versus the good clients.  They also brought up the Covenants and Restrictions that run with the land.

Chairman Moorman brought the discussion back to the table and Commissioner Arnesen asked if the Minnesota Department of Health would require licensure of this type of project.  Mr. Stromlund stated that the regulations are gray, but he would further look into if the Minnesota Department of Health would require licensure or not.  In regards to the Covenants and Restrictions, Mr. Stromlund indicated to the County Board that they have not been recorded against the property and the office does not have a copy, but he would contact the developers to obtain one.  Mr. Stromlund said that at the next County Board meeting he would hope to provide these documents for the County Board to review.

Motion was made by Commissioner Todd Beckel to close the Planning Commission and open the regular meeting at 1:53 p.m. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SWCD

Land & Water Planning Director, Josh Stromlund met with the County Board presenting a “Solicitation for Offers” for space requirements for the current occupants at the Federal Building (SWCD, NRCS and FSA).  The County Board discussed the offer and declined to bid.

NRCS Watershed Team

Land & Water Planning Director, Josh Stromlund gave an update to the County Board on the NRCS Watershed Team.

County Attorney-Work Session

County Attorney, Phil Miller met with the County Board to discuss potential revenue sources, upcoming cases requiring additional time, and health insurance.

Sheriff’s Office

Authorization to Purchase Squad Car

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the County Board.  They presented quotes and requested approval to purchase a new squad car with funding from the Stonegarden Grant.

Motion was made by Commissioner Tom Hanson to approve the purchase of a 2011 Chevrolet Caprice in the amount of $27,164.78 with the funding from the Stonegarden Grant.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Correspondence:

The following correspondence was read and acknowledged:  AMC 2011 Budget Reductions and Senate/House Bills for Beaver Control.

Recess

With no further business before the board, Chairman Ken Moorman recessed the meeting at 3:53 p.m.

Attest:                                                                                                 Approved: April 26, 2011

____________________________                                                    ____________________________

John W Hoscheid,                                                                               Ken Moorman,

County Auditor                                                                                  Chairman of the Board

Commissioner Proceedings

April 26, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 26, 2011, in the Commissioners’ Room at the Government Center.

Sheriff’s Work Session

County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board at 8:00 a.m. for a work session.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners:  Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Commissioner Arnesen was absent.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:   purchase of ATV, travel for Jo Thoreson, discussion of Tax Forfeited Land, Part-time Deputy Sheriff hire, Part- time Sheriff PERA. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel as follows:  Jodi Ferrier to Woodbury on August 15-18 for Chemical Dependency Assessor Training, Dawn Christianson to Alexandria on June 5-9 for MCCC Conference; Jo Thoreson to Brainerd on May 11-13 for Central Minnesota Clerical Personnel Association Staying Afloat During Turbulent Times.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of April 12, 2011, regular meeting, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 14,745.16

                                                Commissioners’ Warrants           $ 27,702.35

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Contract for Services

Social Services Director, Nancy Wendler met with the County Board requesting approval for a contract with Sanford Medical Center. 

Motion

Motion was made by Commissioner Patty Beckel to approve the contract between Sanford Medical Center in Thief River Falls and Lake of the Woods County Social Services for the period of 05/01/11 – 04/30/12 for the provision of onsite mental health physician’s assistant services for medication management and medication education and to authorize Chairman Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Tom Hanson to approve the claims against the county as follows:

                                                Revenue                        $  26,650.15  

                                                Road & Bridge             $ 1 4,601.68

                                                County Development   $       713.00

                                                Solid Waste                  $    1,235.85

                                                                                     $   43,200.68

WARRANTS FOR PUBLICATION

Warrants Approved On 4/26/2011 For Payment 4/29/2011

Vendor Name                      Amount

Arnesen/Ed                                   3,915.22

Avtex Solutions, Llc                     5,000.00

Minnesota Ui                                2,761.38

Mn Counties Computer Co-Op   3,952.90

Pb Distributing Inc                        7,784.00

41 Payments less than 2000 $19,787.18

Final Total: $43200.68

Further moved to authorize the payment of the following auditor warrants:

                                                April 13, 2011            $    47,818.92

                                                April 20, 2011            $    63,211.18

                                                April 23, 2011            $    99,256.83

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Snowmobile Trails

County Auditor, John W. Hoscheid requested approval for the Sponsorship of Snowmobile Trails Assistance Program for Border Trails, Northwest Angle Edge Riders Club and Lake of the Woods Drifters.

Resolutions

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-04- 03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Hanson and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 11-04- 04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 11-04-05

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Resolution was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Sjoberg’s Cable T.V.

County Auditor, John W. Hoscheid met with the board and presented the Sjoberg’s Cable T.V. Agreement to the board for their approval.

Motion

Motion was made by Commissioner Hanson to enter into a service agreement between Sjoberg’s Inc., and Lake of the Woods County for signals from KXJB,KVLY, WDAZ and KBRR to be delivered to its translator site located at Williams, MN,  in the amount of $1,334.00 per month, retroactive from October, 2009  and authorize Chairman Moorman, County Attorney, Philip Miller and County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for:  Commissioners Hanson, Patty Beckel and Moorman. Voting against:  Commissioner Todd Beckel. Commissioner Todd Beckel thanked Commissioner Hanson for all his work on getting the agreement in place, but cannot support County T.V. 

Department of Public Safety Lease

County Auditor, John W. Hoscheid met with the board and presented the lease with the State of Minnesota for the Department of Public Safety, Driver and Vehicle Services for the use of the Commissioners’ Room for Drivers License exams.

Motion

Motion was made by Commissioner Todd Beckel to enter into a lease agreement between Lake of the Woods County and the State of MN Department of Administration, acting for the benefit of the Department of Public Safety, Driver and Vehicle Services for occupying the Commissioner’s Room for driver exam station commencing on July 1, 2011 through June 30, 2014, between the hours of 10:00 a.m. to 2:30 p.m. on the 1st, 3rd, and 5th Thursday of each month and authorize County Auditor, John W. Hoscheid and Chairman Moorman to sign.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Affidavit for lost warrant

County Auditor, John W. Hoscheid met with the board requesting approval for a lost warrant for Jean Larson.

Motion

Motion was made by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for Jean Larson dated November 12, 2010 for $194.25 without furnishing indemnifying bond.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Service Contract with Roseau County

County Auditor, John W. Hoscheid met with the board requesting approval for professional service contract with Roseau County Auditor’s office for property tax process and training.

Motion

Motion was made by Commissioner Hanson to enter into a Professional Service Contract with Roseau County Auditor’s office to provide property tax process and training commencing May 1, 2011 and terminating December 31, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Tax Forfeited Land

County Auditor, John W. Hoscheid met with the board and presented a letter that he is sending to the   City of Baudette for their approval for a public auction, or auction to adjacent owners, or requests a conveyance to the City of Baudette for public use for a parcel of land that has forfeited in the City Limits.

Part time Deputy Sheriff Hire

County Auditor, John W. Hoscheid met with the board requesting approval to hire a Part time License Deputy Sheriff.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Hiring of a Licensed Part-Time Peace Officer

Resolution No. 2011-04-06

WHEREAS; MN Statute § 626.8468 allows a Law Enforcement Agency to employ licensed part-time peace officers; and

WHEREAS, MN Statute §626.84 subd. 1 (d) allows licensed part-time peace officers to work no more than an average of 20 hours per week (1,040 hour per year), not including time spent on call when no call to active duty is received, calculated on an annual basis, who has either full powers of  arrest or authorization to carry a firearm while on active duty; and

WHEREAS, the Sheriff and the County Board desires to fill the position recently vacated by the retirement of Robert Nunn; and

NOW THEREFORE, BE IT RESOLVED, Lake of the Woods County Sheriff, Dallas Block recommends to the County Board to hire Jason Goulet as a licensed part-time peace officer for Lake of the Woods County, effective April 25, 2011;

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

PERA Resolution

County Auditor, John W. Hoscheid met with the board requesting approval for Jason Goulet to be in the Police and Fire plan with Public Employees Retirement Association.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

County Board PERA Resolution

Resolution   2011-04-07

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Jason Goulet meets all of the following Police and Fire membership requirements:                         

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public works department

Project sp 039-070-004

Public Works Director, Tim Erickson met with the board and presented the Bidders List for project- SP 039-070-004 as follows:

KGM Contractors, Inc.           $167,279.00

                                                  Knife River Materials             $176,728.00

                                                  Mark Sand & Gravel Co.        $476,542.50

                                                  Minn-Dak Asphalt Inc.          $224,622.76

Public Works Director, Tim Erickson recommended to award the bid to KGM Contractor Inc.

Motion

Motion was made by Commissioner Todd Beckel to award the bid for S.P. 39-070-004, Shoulder Paving and Rumble Strips to KGM Contractors, Inc. in the amount of $167,279.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Project S.A.P. 39-605-09 and S.A.P. 39-616-06

Public Works Director, Tim Erickson met with the board and presented the Bidders List for project- S.A.P. 39-605-09 and S.A.P. 39-616-06 as follows:

                                                KGM Contractors, Inc.           $1,863,828.40

                                                Knife River Materials             $1,378,287.20

                                                Mark Sand & Gravel Co.        $1,447,094.12

                                                Minn-Dak Asphalt Inc.           $1,599,644.20

Public Works Director, Tim Erickson recommended to award the bid to Knife River Materials.

Motion

Motion was made by Commissioner Hanson to award the bid for S.A.P. 39-605-09 and S.A.P. 39-616-06, Mill Bituminous Surface, Bituminous Surfacing and Aggregate Shoulders in the amount of $1,378,287.20.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Autocad Civil 3D Crossgrade Software

Public Works Director, Tim Erickson met with the board requesting approval to purchase two (2) Autocad Civil 3D Crossgrade software licenses.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase two (2) Autocad Civil 3D Crossgrade software licenses to compliment the Public Works Department’s GID and Trimble Software.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Mowers

Public Works Director, Tim Erickson met with the board requesting approval to purchase two (2) new mowers.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to purchase two (2) new mowers for the Public Works Department in the amount of $13,500 with trade as previously approved within the 2011 capital expenditure budget.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Reappointment

Public Works Director, Tim Erickson met with the board to discuss his four (4) year reappointment as Public Works Director.

Motion

Motion was made by Commissioner Todd Beckel to reappoint Public Works Director, Tim Erickson to another four-year term beginning on May 1, 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Job Evaluation- Public Works Director

The board will meet on May 17, 2011 at 7:00 a.m. for Public Works Director, Tim Erickson job evaluation.

County Auditor

County Auditor, John W. Hoscheid and Chief Deputy Auditor, Lorene Hanson met with the County Board to explain the PERA plans.

Rescinding PERA Resolution No. 2011-04-07

Motion was made by Commissioner Todd Beckel to rescind the previous PERA Resolution No. 2011-04-07.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Baudette Tower Space

County Auditor, John W. Hoscheid met with the County Board and presented a letter of request from Minnkota Power to lease antenna space off the Baudette Tower.  It was the consensus of the County Board to have County Auditor, John W. Hoscheid move forward with a lease agreement with Minnkota Power.

MN Redesign

The board discussed the Minnesota Accountable Government, Innovation and Collaboration (MAGIC) Act.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-04-08

Minnesota Accountable Government, Innovation and Collaboration (MAGIC) Act

WHEREAS, Minnesota is consistently placed at or near the bottom of national measures that assess the capacity for local government innovation in all 50 states,

WHEREAS, Minnesota and its counties face significant demographic trends that will require innovative approaches to program delivery in order to adequately meet the growing and changing needs of citizens;

WHEREAS, counties with innovative ideas should be provided the requisite opportunity and flexibility to successfully implement those ideas so as to best serve their communities,

WHEREAS, counties across Minnesota boast significant geographic, demographic and economic diversity that thus requires maximum flexibility in programmatic implementation,

WHEREAS, counties are willing and able to identify, implement and methodically verify increased programmatic efficiencies through a process that will cultivate and sustain a strong and trusting state-local partnership, and

WHEREAS, transitioning to an outcomes-based system of program evaluation is in the best interest of every Minnesota citizen and government that desires to maximize public resources and enhance the quality of life in their community to the fullest extent possible,

BE IT THEREFORE RESOLVED, that Lake of the Woods County recommends that the Legislature and governor work cooperatively with all 87 counties to swiftly pass the MAGIC Act into law during the 2011 legislative session, thus implementing a system that will enhance and incent local government efficiency and innovation throughout Minnesota by:

  1. Allowing counties to take any action not prohibited by state law to provide for the health, safety and general welfare of the public; and
  2. Creating a measured, outcomes-based waiver process whereby counties, in partnership with the legislative and executive branch of state government, can implement efficiency-based, time-limited pilot programs that are subject to final review by the Legislature and governor and will create a repository of best practices so as to improve long-term policy decisions across the state.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

 RECESS

The meeting was called to recess at 11:00 a.m. and reconvened at 11:05 a.m.

Sheriff’s Office

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting approval to purchase a 2011 Arctic Cat Prowler from the ATV grant in the amount of $12,999.

Motion 

Motion was made by Commissioner Hanson to authorize Sheriff Dallas Block to purchase the Arctic Cat Ranger in the amount of $12,999 from the ATV grant and any applicable sales and registration taxes.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota Counties Intergovernmental Trust(MCIT)

MCIT Risk Management Consultant, Bob Goede met with the board to review the 2010 annual report. The board thanked Bob for his presentation.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 1:00 p.m.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board for consideration of the Kevin King, Northwoods Getaway, LLC Conditional Use Permit. After discussion, the Board’s decision was to table this request and place it on the May 24, 2011 agenda.  This was at the request of the landowners present and Mr. King in order for them to have ample time to discuss what possible conditions may be placed on the conditional use permit, if approved by the board.

NRCS Watershed Team

Land and Water Planning Director, Josh Stromlund informed the board that the NRCS Watershed potential meeting date will be on May 12, 2011 at 5:00 p.m. in the Commissioners’ Room.

International LOW and Rainy River Watershed Task Force

Land and Water Planning Director, Josh Stromlund informed the board that the interim report is out for comments; May 12, 2011 the final draft report will be completed and June 15, 2011 the review of draft will take place in Baudette.

RECESS

The meeting was called to recess at 2:15 p.m. and reconvened at 2:35 p.m. as follows:

OLD/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- no update;

Land Acquisition – May 10, 2011 board meeting at 8:00 a.m.;

Red Lake Tribe – May 9, 2011 will meet;

Township Road Inventory – road tour;

Line Workers School – April 28 at 7:00 a.m.;

Veterans Service Policy – no update;

Inventory – nothing new;

Beaver – liaison will meet with Highway to review their concerns;

Clementson Bridge Property – road tour;

CAMA-   waiting on software;

Goals and Objectives – noupdate.

PUBLIC HEARING

Motion was made by Commissioner Hanson to close the regular meeting at 3:02 p.m. and open the public hearing for the modification of the Boundaries of Redevelopment Project Area No.1. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Traci Ryan, Associate from David Drown Associates met with the board and explained the modification of the Boundaries of Redevelopment Project #1.

Chairman Moorman opened the floor for comments.  No comments or correspondence was noted.

Motion was made by Commissioner Todd Beckel to close the public hearing at 3:09 p.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION NO. 11-04-09

APPROVING THE MODIFICATION OF THE BOUNDARIES OF

REDEVELOPMENT PROJECT NO. 1,

WHEREAS:

  1. Redevelopment Project No. 1 was created on January 25, 2011, under the provisions of Minnesota Statutes, Sections 469.027 through 469.028 and 469.174 through 469.1799, inclusive, as amended (collectively, the “Act”);
  2. The Lake of the Woods Economic Development Authority will undertake projects throughout Lake of the Woods County and may utilize the authority provided by Redevelopment Project law.
  3. Boundaries of Redevelopment Project No. 1 are proposed to be modified to be coterminous with the boundaries of Lake of the Woods County to allow the Lake of the Woods Economic Development Authority to undertake projects throughout the County; and
  4. The County has performed all actions required by law to be performed prior to the Modification of Redevelopment Project No. 1,

NOW, THEREFORE, BE IT RESOLVED, by the County as follows:

The County hereby approves the Modification of Redevelopment Project No. 1 to expand the boundaries to be coterminous with the boundaries of Lake of the Woods County.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 11-04-10

ASSIGNMENT OF LEASE TO LAKE OF THE WOODS COUNTY ECONOMIC DEVELOPMENT AUTHORITY

WHEREAS, the County Board of Commissioners (the “Board”) of Lake of the Woods County and the Board of Trustees of the Minnesota State Colleges and Universities, Minnesota State Community and Technical College (the “Tenant”) entered into an Occupancy Lease (the “Lease”) commencing August 1, 2010, the legal description of the property subject to the Lease is as follows:

That part of the Southwest Quarter of the Southwest Quarter (SW1/4-SW1/4) and the Southeast Quarter of the Southwest Quarter (SE1/4-SW1/4), Section 27, Township 161 North, Range 31 West, Lake of the Woods County, Minnesota, lying southwesterly of the southwesterly right of way line of Minnesota State Trunk Highway 172 and lying easterly of the following described line: Commencing at the southwest corner of said SW1/4-SW1/4; thence North 89 degrees 59 minutes 19 seconds East, assumed bearing, 1043.00 feet along the south line of said SW1/4-SW1/4 to the point of beginning of the line to be described; thence North 00 degrees 00 minutes 41 seconds West 196.00 feet; thence North 42 degrees 54 minutes 21 seconds East 523 feet, more or less, to said southwesterly right of way line of Minnesota State Trunk Highway 172 and said line there terminating; subject to the right of way for County Road 88 (4th Street Northwest); subject to other easement, reservations or restrictions of record, if any (the “Property”).; and

WHEREAS, the Board desires to assign the Lease to Lake of the Woods County Economic Development Authority (the ”LOW EDA”) to facilitate the financing, construction and establishment of a line worker’s school; and

WHEREAS, under Minnesota Statutes Section 465.035 a county may lease or convey its land for a nominal consideration, without consideration, or for such consideration as may be agreed when authorized by its governing body; and

NOW, THEREFORE:

BE IT RESOLVED by the Board, that the assignment of the Lease to the EDA is in the best interests of the County and its people, and that the transaction furthers its general plan of economic development and the assignment is approved.

BE IT RESOLVED by the Board, that notwithstanding provisions contained in the Lease to the contrary, rent payments by the Tenant to the LOW EDA shall commence on July 1, 2011.

BE IT FURTHER RESOLVED by the Board, that the County authorizes its Chairperson and Auditor, on behalf of the County, to execute any and all such documents and instruments as may be necessary to (a) facilitate the assignment of the Lease to the EDA,

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Tom Hanson reported on:
    • Airport
    • SWCD
  • Commissioner Patty Beckel reported on:
    • GIZIIBII-
  • Commissioner Todd Beckel reported on:
    • PILT
    • Collaborative
    • Line Workers Facility
  • Commissioner Ken Moorman reported on:

o   HRDC

Curb Side Chat Presentation

The board discussed the Curb Side Chat presentation and appreciated Pam Otto for organizing the meeting and inviting them.

Correspondence:

The following correspondence was read and acknowledged:  Zippel State Park; Thank-you note from Mr. Krause class.

Recess

With no further business before the board, Chairman Ken Moorman recessed the meeting at 3:30 p.m.

Attest:                                                                                                 Approved: May 10, 2011

____________________________                                                    ____________________________

John W Hoscheid,                                                                               Ken Moorman,

County Auditor                                                                                  Chairman of the Board