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COUNTY BOARD

April, 2012

Commissioner Proceedings

April 10, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 10, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Voter ID update, garbage on lake ice and Historical Society.   The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Hanson to approve the consent agenda as follows: Travel for Joy Lindquist and Mary Jo Otten to MCCC Conference in Alexandria on June 4-7; Holly House to Bagley on April 25-26 for HSEM meeting; Amy Ballard to Duluth on April 22-24 for MACMH meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of March 27, 2012 regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

VETERANS SERVICE OFFICER

Quarterly Claims

Veterans Service Officer, Rick Rone met with the board and presented the Veterans Services First Quarter Report for 2012.

Cell Phone Stipend

Veterans Service Officer, Rick Rone met with the board requesting approval for a cell phone stipend.

Motion

Motion was made by Commissioner Moorman to allow Veterans Service Officer, Rick Rone a cell phone stipend of $60.00 per month effective May 1, 2012. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

AUDITOR

Voter ID Update

County Auditor, John W. Hoscheid met with the board and updated them on the recent legislative actions that will place the “Voter ID” on the November 6, 2012 General Election.

BORDER STATE BANK

Oak Harbor Estates Lot Development

Border State Bank President, Rosanna Swenson and Sportsman’s Lodge Inc., President Vic Beckel met with the board to discuss the issue of platted roads in the Oak Harbor Estates Development and the transferring of these roads to the county. No action was taken at this time. The board set a Work Session for April 17, 2012 to discuss this further.

AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Revenue                   $         45,344.77           

                                                Road & Bridge        $          50,902.91

                                                Co. Development     $              954.00

                                                Solid Waste              $         21,173.99

                                                EDA                         $           1,500.00

                                                                                 $        119,875.67                      

WARRANTS FOR PUBLICATION

Warrants Approved On 4/10/2012 For Payment 4/13/2012

Vendor Name                                               Amount

Arnesen/Ed                                                4,286.08

Cenex Co-Op Services, Inc.                    5,628.12

Holte Implement, Inc                               14,586.93

Lakewood Health Center                          3,718.00

LOW Highway Dept                                 2,171.50

Mar-Kit Landfill                                       11,626.20

Roseau County Cooperative Assn         2,041.46

Stepp Mfg                                                23,928.03

Trusight                                                     2,445.00

University Of Mn                                       8,112.51

Voyageurs Comtronics, Inc                  10,544.11

Woody’s Service                                       5,206.65

56Payments less than  2000     25,581.08

Final Total:   119,875.67

Further moved to authorize the payment of the following auditor warrants:

                                                March 27, 2012          $     117,639.56

                                                March 27, 2012          $       25,235.30           

                                                April 3,     2012          $         2,464.00

                                                April 4,     2012          $       47,119.12

                                                April 4,     2012          $         4,710.11

                                                April 4,     2012          $         2,119.04

                                                April 4,     2012          $       66,954.40

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolutions of Snowmobile Trails

County Auditor, John W. Hoscheid met with the board requesting approval for the Sponsorship of Snowmobile Trails Assistance Program. The board requested that County Auditor, John W. Hoscheid contact the clubs and request them to meet with them on April 24, 2012 board meeting to review their applications for 2013 Grant and Aid Trails application. The resolutions were placed on April 24, 2012 board meeting for approval.

Lost Warrants

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid presented applications for lost warrant for Rolyan Buoys and Joseph D. Morisch.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Rolyan Buoys dated January 27, 2012 for $1,450.17 without furnishing indemnifying bond.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for Joseph D. Morisch dated March 16, 2012 for $57.10 without furnishing indemnifying bond.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Wellness Program

County Auditor, John W. Hoscheid presented a statement of position from the State of Minnesota Office of the State Auditor’s on limited statutory authority granted to Counties for a “Wellness and Employee Recognition Program” that they may establish and operate a program for preventive health and employee recognition services for its employees and may provide necessary staff, equipment, and facilities and expend funds as necessary to achieve the objectives of the program. County employees, Jodi Ferrier, Cassi Brune, Christie Russell, Cindy Krueger and Sunny Dorrow informed the board of the “Biggest Loser” contest that employees participated in and the total weight loss was 248 pounds within the three month period. The board requested that they research some possibilities for a “Wellness Program” and bring back recommendations of what the county employees would like to see in the “Wellness Program”.

SHERIFF

Chief Deputy Sheriff

County Sheriff, Dallas block met with the board requesting approval to appoint Deputy Sheriff, Gary Fish as Chief Deputy.

Motion

Motion was made by Commissioner Todd Beckel to approve County Sheriff, Dallas Block appointment of Deputy Sheriff, Gary Fish as the Chief Deputy. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve Chief Deputy Sheriff, Gary Fish as an exempt employee and salaried wage of $59,000 per year effective April 15, 2012.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Inventory

Chief Deputy Sheriff, Terry Bandemer informed the board that the Inventory was turned into the Auditor’s Office on April 9, 2012. Sheriff Dallas Block requested a work session to discuss the inventory with the board and other office issues.

Resolution for Years of Service

Chairman Todd Beckel presented a plaque to Chief Deputy Sheriff Terry Bandemer in recognition of his service to Lake of the Woods County Sheriff’s office.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 12-04-01

Recognition for Years of Service 

WHEREAS, Terry Bandemer has served the residents of Lake of the Woods County for the last 16 months, for  Lake of the Woods County Sheriff’s Department;

WHEREAS, Terry has resigned from county service, effective April 13, 2012;

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its appreciation to Terry for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Garbage on the Ice

Sheriff, Dallas Block met with the board to discuss the concerns of the garbage that has been left out on the ice this past winter and the need for something to be done, such as having dumpster available for garbage disposal at the landings etc. The board will discuss this further at the work session on April 17, 2012.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board requesting approval for his renewal of his Human Resource Contract.

Motion

Motion was made by Commissioner Patty Beckel to approve the Human Resource Contract with Wade Johannesen effective April 20, 2012 and terminating October 19, 2012. The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioner Patty Beckel, Hanson, Arnesen and Moorman. Voting against: Commissioner Todd Beckel.

Public Works Department

Seasonal Help

Public Works Director, Tim Erickson met with the board and requested approval to advertise for and hire for seasonal help.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to advertise and hire for seasonal help. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 15,331.46

                                                Commissioners’ Warrants       $   4,819.06

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Child Abuse Prevention Month

Social Service Director, Nancy Wendler and Social Workers, Jodi Ferrier and Dessa Brunette met with the board and informed them that it is “Child Abuse Prevention Month”. They informed the board the steps that they are required to meet when they receive a report that a child is being abused or neglected. 

RECESS

The meeting was called to recess at 11:31 a.m. and reconvened at 11:34 a.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and gave a PowerPoint Presentation on all Lake of the Woods Public Accesses.

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 1:12 p.m. as follows:

HISTORICAL SOCIETY

Dan Crompton, representing the Historical Society met with the board requesting assistance in the site development for the new addition for the Historical Society Building. Public Works Director, Tim Erickson requested that the Historical Society submit a printed proposal on the work that they are requesting assistance with, and that he would coordinate it with the county projects, with county projects being first.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to assist with the site development for the Historical Society Building when it fits into the department’s schedule. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC ACCESSES

Chairman Todd Beckel discussed the public accesses and what the board would like to improve. No action was taken at this time.

OLD/NEW BUSINESS;

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- no funding for Friends of Zippel

Land Trade-need proposal on lands

Red Lake Tribe-special meeting

Township Road Inventory/ATV Ordinance-working on, middle of summer should be complete

Inventory- turned into Auditor’s Office

Beaver –Tim will work on

Clementson Bridge Property/Water Accesses-none

2012 Goals and Projects-None

Zippel Bay State Park- looking at bonding

COMMITTEE UPDATES

Commissioner Hanson

  • HRDC

Correspondence

The following Correspondence was acknowledged:

  • MN Department of Human Services-Audit
  • DOT- Thank you letter to the Historical Society

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:33p.m.

Attest:                                                                                     Approved: April 24, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

April 24, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 24, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Absent: Commissioner Arnesen.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Authorization to hire part-time dispatchers, funding for Brink Center and County Contribution for Health Insurance. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Hanson to approve the consent agenda as follows: Travel for Christine Hultman for AMSSA Conference in Deerwood on May 17; Tim Erickson for District 2 & 4 Spring Screening Board in Park Rapids on May 16-17; Dawn Christianson for MCCC Conference in Alexandria on June 4-7. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of April 10, 2012 regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $    5,696.79

                                                Commissioners’ Warrants       $  25,094.79

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

BRINK CENTER

John Oren, representing the Brink Center met with the board requesting $2,000 from the Brink Centers dedicated fund to replace the furnace at the Center.

Motion

Motion was made by Commissioner Moorman to authorize County Auditor, John W. Hoscheid to expend $2,000 to the Brink Center from the designated reserve fund. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS NURSING SERVICE

Update

Public Health Director, Michelle Brown met with the board to give a brief update on contracted services they provide for Lake of the Woods County residents. Michelle introduced Liaison, Melanie Otto and Administrative Assistant, Mindy Thiele to the board.

RECESS

The meeting was called to recess at 10:34 a.m. and reconvened at 10:39 a.m. as follow.

SHERIFF

Flash Lights

County Sheriff, Dallas Block met with the board requesting approval for seven (7) flashlights.

Motion

Motion was made by Commissioner Patty Beckel to authorize Sheriff Dallas Block to purchase seven (7) Series Flashlights in the amount of $1,300 from the Stonegarden Grant. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Part-time Dispatchers- Hire

County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen met with the board requesting authorization for approval to hire two part-time dispatchers.

Motion

Motion was made by Commissioner Hanson to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to hire Nina Husbands and Kim Brandon as part-time dispatchers at grade 8, step 1, on the part-time pay scale. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                   $         21,277.61           

                                                Road & Bridge        $           7,052.48

                                                Solid Waste              $           3,381.98

                                                EDA                         $           2,863.76

                                34,575.83 

  WARRANTS FOR PUBLICATION

Warrants Approved On 4/24/2012 For Payment 4/27/2012

Vendor Name                                 Amount

Cenex Co-Op Services, Inc.              2,646.78

Hasler                                                  4,000.00

North American Salt Co                    2,291.60

Northwest Community Action, Inc    2,863.76

60 Payments less than 2000    22,773.69

Final Total:   34,575.83

Further moved to authorize the payment of the following auditor warrants:

                                                April 10,    2012          $      752,544.05

                                                April 20,    2012          $          4,815.54

                                                April 20,    2012          $        12,739.29

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Wetland Banking Reserves

County Auditor, John W. Hoscheid met with the board requesting approval to reimburse the Revenue Fund from the Wetland Banking Reserve, to combine the Environmental Fund Reserve and to transfer from the Revenue Fund, the Wetland Banking Reserve.

Motion was made by Commissioner Moorman to reimburse the Revenue Fund from the Wetland Banking Reserve for all associated costs related to the acquisition/purchase of the Bernard land and setting up of the wetland bank, in the amount of $268,236.56, effective 12/31-2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to combine the Environmental Fund Reserve in the amount of $13,925.00, with the Wetland Banking Reserve, (both within the Revenue Fund, effective13/31/2011). The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to transfer from the Revenue Fund, the Wetland Banking Reserve, in the amount of $14,153.88, to the Natural Resource Enhancement Fund, effective 12/31/2011. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SNOWMOBILE TRAILS

Chairman Todd Beckel welcomed the Snowmobile Trails Administrators to the meeting to discuss their 2013 Grant in Aid Trails applications before they are submitted to the State.

PREVENTION COALITION

Prevention Coalition Director, Tammie Doebler met with the board and presented the 3rd Quarter Fiscal Report to the board for their approval.

Motion

Motion was made by Commissioner Patty Beckel to approve the 3rd Quarter Fiscal Report for the Lake of the Woods Prevention Coalition and authorize Chairman Todd Beckel and Fiscal Officer Christine Hultman to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CHAMBER OF COMMERCE/COMMUNITY FOUNDATION FUNDRAISER

Request for Funds- Chamber

Baudette –Lake of the Woods Chamber of Commerce, Event Coordinator Karoline Ketchum met with the board requesting funding for various Chamber-planned events for the entire 2012 year.

Motion

Motion was made by Commissioner Patty Beckel to contribute $6,400 to the Baudette-Lake of the Woods Chamber of Commerce for the various Chambers –planned events for 2012 with$ 3,900 from the levied money and$ 2,500 from the Con-Con funds. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Request for Funds- Community Foundation

Karoline Ketchum, representing the Community Foundation met with the board requesting funding for the new digital projector that will need to be in place by January 2013. The board referred her to set up an appointment with the EDA to request assistance with writing a grant for the projector.

AUDITOR

Snowmobile Trails

County Auditor, John W. Hoscheid met with the board requesting approval for the Sponsorship of Snowmobile Trails Assistance Program.

Resolutions

Border Trails

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 12-04-2

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails/TJ Grooming.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Hanson and the same being put to a vote was unanimously carried.

Northwest Angle Edge Riders Club.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 12-04- 03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Lake of the Woods Drifters.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 12-04-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

RECESS

The meeting was called to recess at 11:13 a.m. and reconvened at 11:18 a.m. as follows:

OAK HARBOR ESTATES

Roads

Chairman Todd Beckel discussed the Oak Harbor Estates matter with the platted roads not being completed from the previous owners.  He presented a letter from Public Works Director, Tim Erickson on the recommendations from the work session that was held on April 17.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 12-04-05

Addendum to Oak Harbor Estates Platted Roads

04-24-12 Board Meeting

WHEREAS; Sportsman’s Lodge, Inc. Vic Beckel- President (Buyer) and Border State Bank (Seller) met with the County Board on April 10, 2012 to discuss the platted roads in Oak Harbor Estates;

WHEREAS; the following conditions will impact the agreement between the Buyer and Seller regarding the platted roads in Oak Harbor Estates, blocks 1 & 2;

WHEREAS; the County has inspected the existing roads (Fairway Drive and Birdie Drive) and has determined that they have been constructed to County specifications as per the County’s Unorganized Township Road Construction Policy;  

WHEREAS; the roads need some minor blade maintenance before they would be accepted by the County; the Buyer will be required to perform this maintenance;

WHEREAS; at any time after at least one permanent structure is built along a road, the Buyer may petition the County Board to accept it as an Unorganized Township Road;

WHEREAS; the road through Block 2 (Eagle Drive) has not been completed; as specified in the County Ordinance, a Developer must post a bond equal to the cost to build the road;

WHEREAS; the County has estimated the costs to complete this road to County specifications to be approximately $18,000;

NOW THEREFORE BE IT RESOLVED; due to the unique circumstance of this plat currently being in foreclosure, the County is willing to vary from the ordinance and require the Buyer to put up half of that cost ($9,000) in an escrow account. The Buyer will not be required to complete this road until any of the adjacent lots (lots 6 – 28) are sold. When any of these adjacent lots are sold, the Buyer will be required to either complete the road to County specifications or put an additional $9,000 into the escrow account to bring the balance to $18,000. The County shall not vary from any other ordinance or policies.

The resolution was seconded by Commissioner Moorman and the vote carried as follows:

Ayes: Commissioners Hanson, Todd Beckel and Moorman

Nays: None

Absent: Commissioner Arnesen

Abstained: Commissioner Patty Beckel

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST(MCIT)

MCIT Risk Management Consultant, Bob Goede met with the board and presented the 2011 Risk Management report to the board. Bob also reviewed the Rates/ Contributions, Dividends, Covering Costs, and Resources that are available through MCIT.

RECESS

The meeting was called to recess at 11:55 a.m. and reconvened at 1:00 p.m. as follows:

PUBLIC HEARING- REDISTRICING OF COMMISSIONER’S DISTRICT

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 1:01 p.m. and open the Public Hearing as advertised. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid explained that there were only two Districts that the 2010 Census affected and they were District 1 and District 4. John presented the map showing the changes that he made to balance out the number of voters in the two districts. District 1 he removed that portion of Baudette Township lying West of County Road #75 and west of the Winter Road River and moved that into District 4. John also presented a proposal on Commissioner’s terms of office for their review.

No public attended the Public Hearing and no letters of concerns were received.

Motion was made by Commissioner Patty Beckel to close the Public Hearing and open the regular meeting at 1:10 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ADOPTION FOR REDISTRCTING OF COUNTY COMMISSIONERS DISTRICTS

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 12-04-06

Adoption of Lake of the Woods County Commissioner Districts

WHEREAS,  Minnesota Statutes Chapter 375 establishes the procedure and requires a process for redistricting County Commissioner districts based on population figures from the Federal Census; and,

WHEREAS, Minnesota Statute section 204B.135, subd. 2 requires that County commissioner Districts be redistricted within 80 days of when the legislature has been redistricted or at least 15 weeks before the state primary election, whichever comes first; and,

WHEREAS, pursuant to these statutes the 2010 Federal Census population figures shall be used to redistrict the Lake of the Woods County Commissioner Districts by May 1, 2012, and that Commissioner Districts shall be bounded by town, municipal, ward, city district, or precinct lines; and,

WHEREAS, the Lake of the Woods County Board of Commissioners has considered the possibility or potential for maximizing minority representation on the Board of Commissioners; and,

WHEREAS, Lake of the Woods County published a three week notice in the Official County Newspaper  for publishing the Commissioner’s Proceedings for the County for 2012; and,

WHEREAS, Lake of the Woods County conducted a public meeting on redistricting on April 24, 2012;

NOW, THEREFORE BE IT RESOLVED; that the Lake of the Woods County Board of Commissioners hereby adopts the following redistricting  plan for Lake of the Woods County, effective for the 2012 primary and general election and further, reestablishes the length of Commissioner District terms as follows:

District 1– West Baudette and that portion of Baudette Township lying East of Winter Road River and East of County Road 75, south of where it intersects with the Winter Road River;

(2 Yr Term ending January, 2015)

District 2- East Baudette, Gudrid Township, Rapid River Township, Unorganized Township 157-30, Unorganized Township, 158-30, Boone Township, Swiftwater Township, Kiel Township;

                                                (4 YR Term ending January, 2017)

District 3- Walhalla Township, Potamo Township, Rulien Township, Victory Township, Forest Area, Spooner Township and   that portion of McDougald Township Lying South of State Trunk Highway #11, City of Williams;

                                                (Continuation of Current Term ending 2015)

District 4- Wheeler Township, Wabanica Township, that portion of McDougald Township lying North of State Trunk Highway #11 and that portion of Baudette Township lying West of County Road #75 and west of the Winter Road River;

                                                (4 YR Term ending January, 2017)

District 5– Lakewood Township; Prosper Township, Zippel Township, Myhre Township, Chilgren Township, Northwest Angle and Islands, City of Roosevelt;

                                                (4 YR Term ending January, 2017)

The Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented the findings and facts for consideration of a Conditional Use Permit application submitted by Automotive Environmental Testing, Larry Larson and Sunset Lodge, LLC- Scott Hetteen, Agent. Josh reviewed the following Findings and Facts with the board.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Automotive Enviro. Testing (AET), Larry Larson, agent             Date:  April 24, 2012

Location/Legal Description:   The E ½ of the NW ¼, less deeded in Section Twenty-two (22), Township One-Hundred Sixty (160)N, Range Thirty-one (31)W, Spooner Township, Lake of the Woods County, Minnesota, Parcel Number 30.22.21.000 and 30.22.24.000.

Project Proposal:  Applicant is requesting a conditional use permit as required from Section 902 of the Lake of the Woods Zoning Ordinance which would allow the cumulative movement of more than fifty (50) cubic yards of material within the shoreline area of the Baudette River.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                            YES (X) NO (  ) N/A (  )

Why or why not?  Unobstructive navigation of the river.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X)  NO (  )  N/A (  )

Why or why not?  See #1.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                    YES (X) NO (  )  N/A (  )

Why or why not?  Proper erosion control established.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Landscaping and natural topography considered.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Part of the reason for the proposal.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  DNR specs to be followed.

7. Is the site in harmony with existing and proposed access roads?               YES (X)  NO (  )  N/A (  )

Why or why not?  Private roads only.

8.  Is the project proposal compatible with adjacent land uses?                                  YES (X)  NO (  )  N/A (  )

Why or why not?  All private property.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  River crossing.

10.  Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                              YES (X)  NO (  )  N/A (  )

Why or why not?  Bridge crossing only.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________ 

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                           

                                                                                                                              YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?  

                                                                                                                              YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________ 

16.  If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                         

                                                                                                                               YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

17.  If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                                  YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:  Follow DNR Permit 2005-1057 Temporary Bridge Baudette River LOTW County

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

Approved  as Presented  (  )               Approved with Conditions  (X)                                  Denied  (  )

                                                                                    _____________________________________

                                                                                                            Todd Beckel

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Sunset Lodge, LLC (Scott Hetteen, agent)                       Date:  April 24, 2012

Location/Legal Description:   The N ½ of the NE ¼ of the SE ¼ less deeded and part of Government Lot 4 in Section Two (2), Township One-Hundred Sixty-seven (167)N, Range Thirty-three (33) W, Oak Island, Angle Township, Lake of the Woods County, Minnesota, Parcel Number 06.02.41.000.

Project Proposal:  Applicant is requesting a conditional use permit as required from Section 902 of the Lake of the Woods Zoning Ordinance which would allow the cumulative movement of more than fifty (50) cubic yards of material outside of steep slopes and the shore impact zone by utilizing an existing rock outcropping, which may require blasting. The rock will be utilized for the construction of an off-shore breakwater harbor to prevent further erosion of this property’s shoreline.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?               

                                                                                                                                 YES (X) NO (  ) N/A (  )

Why or why not?  Erosion control of shoreline.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

          YES (X) NO (  ) N/A (  )

Why or why not?  Safety of boats in high winds. Lighting on proposed project.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                             YES (X) NO (  )  N/A (  )

Why or why not?  Plan on silt fence if necessary.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Water will collect in hole, protect shoreline.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  Island with blast site outside of floodplain.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?                 YES (X)  NO (  )  N/A (  )

Why or why not?  Rock is removed at highest point of property also using silt fence.

7. Is the site in harmony with existing and proposed access roads?                         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses?                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Mix of commercial and residential property on island.

9. Does the project proposal have a reasonable need to be in a shoreland location?        YES (X) NO (  ) N/A (  )

Why or why not?  Breakwater.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Protection for that traffic – DNR approve before proceeding.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                               

                                                                                                                                       YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

15.  Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?  

                                                                                                                                      YES (X) NO (  ) N/A (  )

Why or why not?  Adequate trees to buffer site for rock removal.           

16.  If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                             

                                                                                                                                      YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

17.  If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:

  1. Approval from DNR.
  2. Lighting of breakwater.
  3. Permanent fencing around blast site.
  4. Danger sign on pit area.
  5. Address ditch question with neighbor.
  6. Restore point to natural condition.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

 Approved as Presented (  )                Approved with Conditions (X)                                   Denied  (  )

                                                                                    _____________________________________

                                                                                                            Todd Beckel

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Josh informed the board that the Planning Commission met on April 11, 2012 and viewed the finding and facts with conditions and recommends to the County Board for approval for both conditional uses.

Motion

Motion was made by Commissioner Moorman to approve the findings of facts for Automotive Environmental Testing, Larry Larson and to add the specific condition to follow the DNR Permit 2005-1057 Temporary Bridge Baudette River LOTW County.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the findings of facts for Sunset Lodge, LLC (Scott Hetteen, agent) and the specific conditions of approval are as follows: approval from DNR, lighting of breakwater, permanent fencing around blast site, address ditch question with neighbor, restore point to natural condition. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

OLD/NEW BUSINESS;

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund-   EDA Theater

Land Trade-working on dates

Red Lake Tribe-May 21, 2012 meeting

Township Road Inventory/ATV Ordinance-none

Inventory- none

Beaver –none

Clementson Bridge Property/Water Accesses- priorities accesses

2012 Goals and Projects- Health Insurance

Grant Policy and Expenditures- working on Drafts for June meeting

Zippel Bay State Park- none

COMMITTEE UPDATES

Commissioner Hanson

  • SHIP
  • HWY 11

Commissioner Patty Beckel

  • Airport
  •  GIZZIBBII

Commissioner Moorman

  • HRDC

Commissioner Todd Beckel

  • PILT
  • Radio Board
  • MRCC
  • Family Collaborative
  • Prevention Coalition
  • AMC District Meeting

Correspondence

None

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 1:55p.m.

Attest:                                                                                     Approved: May 8, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board