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COUNTY BOARD

August, 2008

Commissioner Proceedings

August 12, 2008

The Lake of the Woods County Board met in regular session on Tuesday, August 12, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Todd Beckel, Arnesen and Moorman. Commissioner Patty Beckel was absent.   Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  AMC appointment, Human Resources and budget update. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the consent agenda as follows:  Holly House to Mahnomen on October 1-2 for ICS 400 training; Dale McGuire and Brock Stebakken to Fergus Falls on August 6-7 for Operator Training; Joel Hanson to St. Cloud on July 27-29 for Mn/DOT Pedestrian Facility Design Training; Bruce Hasbargen to Brainerd on September 10-12 for MN Solid Waste Administrator Association Conference;  Bruce Hasbargen to Minneapolis on August 13-14 for the NACE Conference and MPCA demo landfill; Jodi Ferrier to Mahnomen on August 13-14 for Communities Collaborative Conference; Bill Sindelir to Breezy Point on September 24-26 for MN/DOT- R/W Professional Workshop;  Josh Stromlund for Leadership Training: 2008 — August 19-20, Moorhead; September 22-24, Duluth; November 20-21, Morton;  2009 — January 21-22, Alexandria; March 1-5, Washington, DC; June 23-25, Lanesboro and August 5-6, Grand Rapids. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve July 22, 2008 minutes with removing the John Deer 2010 Tractor from the closed bid for used equipment; approve the July 23 and July 29 budget minutes. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county except for claim numbers 1719, 3450 and 753 as follows:

Commissioners’ Warrants       $ 43,010.72

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Manager, Holly House met with the board requesting approval for the 2008 Emergency Management Preparedness Grant.

Motion was made by Commissioner Todd Beckel to approve the 2008 Emergency Management Preparedness Grant and authorize Board Chairman and Emergency Management Director to sign.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resources Director, Wade Johannesen met with the board requesting approval of one step increase for Charlene McGraw and Tony Crow for completion of their probationary period effective respectively July 28, 2008, and July 31, 2008, after completion of a satisfactory and written review.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously.

County Sheriff Dallas Block, Chief Deputy Sheriff Jim Walton and the County Board discussed the City of Baudette (City) Law Enforcement Contract that will expire on August 31, 2008.  Chairman Bredeson reviewed the letter that was received from City Mayor Rick Rone stating that the Council was pleased with the current agreement and that they would be willing to continue with the present agreement at $1,000 per month.  After discussion, the consensus of the board was to decline the $1,000 offer and send a letter to them stating that they do not desire to renew the contract and to make necessary arrangements to vacate the Lake of the Woods County Law Enforcement Center by August 31, 2008.

Public Works Director, Bruce Hasbargen met with the board requesting approval of vacating of Township Road #200 (Aspen Drive).

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption:

RESOLUTION NO. 08-08-01

Vacation of Township Road #200 (Aspen Drive)

WHEREAS, the Lake of the Woods County Board of Commissioners, under M.S. 164.07, intends to vacate a portion of Township Road #200 (Aspen Drive);

WHEREAS, said portion of Township Road #200 of Winter Roads Acres 1st Addition, Section 17, T-161-N, R-31-W lies adjacent to Lot 9, Block 1, and is more fully described as follows:

Commencing at the South ¼ Corner of said Section 17, T-161-N, R-31-W, thence in a Northeasterly direction on and along the Easterly boundary of Lot 9, Block 1, Winter Road Acres 1st Addition on an assumed bearing of N27º27’E a distance of 134.67’ to the point of beginning; thence in a Northwesterly direction on an assumed bearing of N62º33’W a distance of 132.00’ to a point; thence in a Northeasterly direction on an assumed bearing of N27º27’E a distance of 83.68’ to a point; thence in a Southeasterly direction on an assumed bearing of S39º51’E a distance of 143.08’ to a point; thence in a Southwesterly direction on an assumed bearing of S27º27’W a distance of 28.46’ more or less back to the point of beginning.

WHEREAS, said parcel lies wholly within Gov. Lot 3, Section 17, T-161-N, R-31-W and contains 0.17 acres more or less.

NOW, THEREFORE BE IT RESOLVED, to hereby vacate the aforementioned portion of Township Road #200 according to MN Statutes 164.07 and authorize Board Chair to sign all releases.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board and discussed Mark LaValla’s Permit-By-Rule Demolition Landfill. The history and involvement of the Minnesota Department of Natural Resources, Minnesota Pollution Control Agency and Lake of the Woods County Public Works Department was reviewed.  Board consensus was all three agencies should split the costs for material removal, with the County share being covered by landfill tipping fees.

Public Works Director, Bruce Hasbargen met with the board and updated them on the Township Road Inventory and stated that 45% of the inventory has been entered into the computer. He reviewed and discussed the 2009 Highway budget.

Colleen Hoffman from Hoffman, Dale and Swenson PLLC met with the board and presented the 2007 year end audit.

Motion was made by Commissioner Moorman to accept the 2007 year end audit as presented.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 11:53 a.m. and reconvened at 1:00 p.m. as follows:

Motion was made by Commissioner Arnesen to close the meeting and open the Planning Commission Hearing at 1:00 p.m. as advertised.  Seconded Todd Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting consideration of a Initial Plat for Wayne Bendickson.

Wayne Bendickson                 Hanson Estates 1st Addition              A Public Hearing as required by the

& the remaining portion of the          Lake of the Woods County           NW ¼ of the NW ¼ of Section         Subdivision Ordinance to consider 36, T-162N, R-32W (Wheeler)         the Initial Plat of Marina Drive  

                                                           Estates

Motion was made by Commissioner Todd Beckel to table the request of the Initial Plat of Marina Drive Estates until the next Planning Commission, dated September 10, 2008, at 5:00 p.m.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the Planning Commission Hearing at 1:26 p.m. and reconvene the regular meeting. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board tabled the Business Subsidy Criteria to the August 26th board meeting when the full board will be in attendance.

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Revenue             $   37,385.11

                                                Road & Bridge   $ 240,962.10

                                                County Develp.  $        200.00

                                                Solid Waste        $   24,896.86

                                                                           $ 303,444.07

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  8/12/2008 FOR PAYMENT  8/15/2008

      AMOUNT   VENDOR NAME                                                     AMOUNT   VENDOR NAME

          375.00 BRIAN ACHEN                                                           538.48 AMERI PRIDE LINEN & APPAREL SE

          717.36 ANDERSON POWER AND EQUIPMENT                 2724.09 ANDY’S GARAGE, INC.

        1154.38 AUTO VALUE                                                            494.17 BAUDETTE REGION

          300.00 BAUDETTE-LOW CHAMBER OF COMMER             473.83 TODD BECKEL

        3755.60 BERNTSEN INTERNATIONAL INC                        1074.82 BRAUN INTERTEC CORPORATION

        3200.00 BULLBERRY SYSTEMS, INC                                    341.78 CANON FINANCIAL SERVICES

      20609.97 CENEX CO-OP SERVICES, INC.                              3000.00 DEPOT PRESERVATION ALLIANCE

        1695.81 DLT SOLUTIONS, INC                                             1040.00 GM CONSTRUCTION INC

          507.84 GRACETON GARAGE & BODY SHOP, I                 1849.45 LEE HANCOCK

          494.87 RON HILDEBRANDT                                                 600.00 HOLEN ELECTRIC

          405.20 HOLIDAY INN – ST. CLOUD                                     324.63 HOMETOWN HARDWARE

        4612.13 HOWARD’S OIL COMPANY                                      613.16 JAKE’S QUALITY TIRE INC

          533.24 CHARLES KOTHRADE                                              946.91 LAKE OF THE WOODS FOODS

          300.00 LAKE OF THE WOODS ROD & GUN CL                3710.79 LOW HIGHWAY DEPT

        1096.37 M-R SIGN CO, INC                                                 13083.30 MAR-KIT LANDFILL

          478.90 METRO FORMS, INC                                               2821.47 MN COUNTIES COMPUTER CO-OP

          918.57 JEROME MOLINE                                                    1073.85 KENNETH MOORMAN

        5499.59 LAW MOREN                                                             554.43 NOBLE THRIFTY WHITE

        1265.75 NORTHWEST MN MULTI-COUNTY HRA              1067.10 POWERPLAN

        1202.24 QUILL CORPORATION                                            3127.16 R & Q TRUCKING, INC

          375.86 RM JOHNSON CO INC                                               784.75 RODERICK RONE JR

        3500.00 SJOBERG’S INC                                                          350.84 T R JOBBING

          881.02 TITAN MACHINERY                                                 382.99 TONY DORN, INC.

      87197.94 TRUCK BODIES & EQUIP INTL INC                  107715.11 TWIN CITIES MACK & VOLVO TRUCK

          670.95 WALKER PIPE & SUPPLY                                         833.33 WIDSETH SMITH NOLTING&ASST INC

        4101.80 WOODY’S SERVICE

60 PAYMENTS LESS THAN  $300       8,067.24

****                  FINAL TOTAL…….    $303,444.07  ****

Further moved to authorize the payment of auditor’s warrants as follows:

                                                July 22     2008            $ 25,808.04

                                                July 22,    2008            $ 64,791.81

                                                July 29,    2008            $ 21,597.40

                                                August 4, 2008           $ 50,063.08

                                                August 5, 2008           $   6,361.26

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Delane Walker, representing the 2008 Oktoberfest Committee met with the board requesting funding for the Oktoberfest due to the reorganization of the committee.

Motion was made by Commissioner Bredeson to donate $500 to the Oktoberfest Committee with the funding from the General Fund for 2008.  Seconded by Commissioner Todd Beckel and the vote carried as follows:  Voting for:  Commissioners’ Bredeson, Moorman and Todd Beckel; Voting against: Commissioner Arnesen.

County Auditor, John W. Hoscheid met with the board and requested approval to appoint the 2008 canvassing board for the primary and general election.

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption.

Resolution 08-08-02

BE IT RESOLVED, that the Board does hereby appoint Commissioner Todd Beckel and Commissioner Moorman, Baudette City Clerk Tina Rennemo, County Auditor John W. Hoscheid and Deputy Court Administrator Sara Thompson to the 2008 Primary and General Canvassing Board set for September 11, 2008 at 10:00 a.m. in the Commissioners’ Room and November 6, 2008 at 10:00 a.m. in the Court Room in the Lake of the Woods County Government Center.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor John W Hoscheid met with the board and discussed the decrease in the 2009 County Program Aid with the board.

County Auditor John W Hoscheid discussed the AMC Board of Directors decision to move forward with a plan to stand up to the Administration and Legislature regarding the theoretical “partnership” between the state and counties.  He requested that the County Board appoint a contact person for this project.  The County Board requested the County Auditor be the contact person..

County Auditor John W. Hoscheid met with the board and requested approval for Lawful Gambling for Northwest Angle Edge Riders and Lake of the Woods Ducks Unlimited.

Motion was made by Commissioner Arnesen to approve the application for exempt gambling for the Northwest Angle Edge Riders for a raffle, which will be held at Flag Island Resort on February 28, 2009.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the application for exempt gambling for the Lake of the Woods Ducks Unlimited for a raffle, which will be held at Sportsman’s Lodge on September 13, 2008.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Arrowhead Library System Executive Director, Jim Weikum met with the board to discuss the Adjusted Net Tax Capacity (ANTC) data that he received from the Minnesota Department of Education.  He informed the board that the data shows a 25 % increase for Lake of the Woods County (excluding the City of Baudette) and that the Arrowhead Library System has requested modification language to the Statute to use a multiyear averaging and that this is already in place with AMC. 

County Auditor John W. Hoscheid met with the board to discuss the 2009 budget.

Motion was made by Commissioner Todd Beckel to round up the vacation, sick leave and compensation time accrued balances, as recommended by Hoffman, Dale and Swenson, PLLC.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize the Chairman to sign the City of Baudette law enforcement letter terminating the contract effective August 31, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize County Sheriff Dallas Block to purchase a new recorder for the 911 system with the funding from the 911 fund.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 4:21 p.m.

Attest:                                                                         Approved:       August 26, 2008

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Kim Bredeson, Chairman

 

 

Commissioners’ Proceedings

August 19, 2008

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 19, 2008, at the Angle Inlet School, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Moorman and Bredeson.  Others present on behalf of the County were:  County Auditor John W. Hoscheid and Public Works Director Bruce Hasbargen. Also present were Northwest Angle area residents. Commissioner Bredeson called the meeting to order at 10:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows:  Brent Birkeland to St. Cloud on August 20 for Manatron Tax User meeting and Shelly Pepera & Monique Arnesen to Crookston on September 23-24 for training on the SSIS software.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Director Bruce Hasbargen gave an update on the current and future plans for the NWA roads.  Commissioners Arnesen and Todd Beckel will be meeting Congressmen Collin Peterson next week and will be discussing this further.

A petition was presented to the County Board by Jessica Fandrich, NWA Chamber of Commerce for street lights or lights on the corners. Petition stated “Yes!  Public Safety at the Angle is of utmost important to both the landowners and to the visitors to the area.  We support the Chamber in its pursuit of this project and request budget allocation to the annual costs of the electricity.”   Bruce Hasbargen explained and commented on this project.

Motion was made by Commissioner Arnesen to support and purchase up to 3 lights, with the funding from the Northwest Angle township levy for the installation and maintenance.  Seconded by Commissioner Patty Beckel and carried as follows:  For:  Commissioners Arnesen, Patty Beckel, Kim Bredeson and Ken Moorman; Against:  Commissioner Todd Beckel. 

Discussion was had regarding the garbage and the garbage run. The Northwest Angle area residents complimented and thanked the board for supporting this project.

Bruce Hasbargen discussed scrap metal funds and its’ usage.  The scrap metal sales are receipted in the Solid Waste fund.

Calcium chloride and special assessments were discussed and reviewed with no action taken at this time.

Discussion was had on bait across the land border.  No action was taken at this time.

Commissioner Arnesen gave a cormorant update.  Commissioners Arnesen and Todd Beckel will be meeting with Mark Holstein and Congressman Peterson to discuss the same.

Chairman Bredeson gave an update on the City Watch call system that is now currently being tested by Sheriff Dallas Block.  This call system would be used for emergency services and tornado warnings.

Fire Department issues were discussed with no action taken at this time.

Passports and cell phone services for the area were all discussed with no new updates.

County Auditor John W Hoscheid gave an update on the taxes for the Northwest Angle and reviewed the trails on the Angle.

County Auditor discussed the Wildflower project and the recommendation from the State Auditor that Lake of the Woods County not be the fiscal agent for this project.

County Auditor John W Hoscheid presented a letter from the MN Department of Natural Resources announcing plans to hold a sale of metallic minerals exploration and mining leases.  The County Board of Commissioners directed the Auditor to send a letter to the Division of Lands and Minerals and invite them to meet with the board to discuss this further.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

A RESOLUTION OF APPRECIATION

RESOLUTION NO. 2008-08-03

WHEREAS, the Lake of the Woods County received assistance in securing the new power line and upgrading current lines through Roseau Electric Cooperative at the Northwest Angle;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby wishes to thank Congressmen Collin Peterson and his staff for all their assistance.

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Chairman Bredeson requested a Website update at the next regular board meeting from MIS Director Brent Birkeland.

There being no further business before the Board, Chair Bredeson called the meeting in recess at 12:25 p.m.    

Attest:                                                                      Approved: August 26, 2008

______________________________                                 _____________________________

John W. Hoscheid, County Auditor                                    Kim Bredeson, Board Chair  

Commissioner Proceedings

August 26, 2008

The Lake of the Woods County Board met in special session on Tuesday, August 26, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioner’s Bredeson, Todd Beckel, Patty Beckel and Moorman. Commissioner Arnesen was absent.   Also present was Human Resources Director Wade Johannesen. Chairman Bredeson called the meeting to order at 700 a.m. and led the Pledge of Allegiance.

Wade Johannesen met with the board to assist in the evaluation of County Assessor, Wayne Bendickson job evaluation in the absence of the Assessor.

The board discussed the Non-elected department heads and concurred that all received a satisfactory job performance.

The meeting was called to recess at 8:55 a.m. and the regular session was opened at 9:00 a.m. with the following members present: Commissioner’s Bredeson, Todd Beckel, Patty Beckel, Moorman and Arnesen.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Motion was made by Commissioner Todd Beckel to approve the agenda as presented. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows:  

Janet Rudd to St. Cloud on September 18-19 for MDRA conference; Sue Ney to Alexandria on September 9&10 for MACO eCountiesConference; Amy Ballard  to Bemidji for Supervisor Core on the following dates:  September 9 & 10, October 15 & 16, November 18 & 19, December 16 & 17 and February 10 & 11, 2009. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of August 12, 18 and 19 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Bredeson welcomed Senator Saxhaug to the meeting.  The board discussed the following issues with the Senator: cormorant, the shortfall on CPA and the Wheelers Point Sewer project.

Emergency Management Director, Holly House met with the board for the approval for the 2007 Homeland Security Grant Program.

Motion was made by Commissioner Todd Beckel to accept the Homeland Security Grant Program effective July 1, 2008 and authorize County Auditor, John W. Hoscheid and Chairman Bredeson to sign the grant.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid and Emergency Management Director, Holly House met with the board and presented a resolution approving amendments to the Joint Powers Agreement Governing the Northwest Minnesota Regional Radio Board.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

A Resolution Approving Amendments to Joint Powers Agreement

Governing the Northwest Minnesota Regional Radio Board

Resolution No. 08-08-03

WHEREAS, Lake of the Woods County is a member of the Northwest Minnesota Regional Radio Board, and

WHEREAS, the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board provides that all modifications to the Agreement require approval by all parties to the Agreement by adoption of a resolution, and

WHEREAS, the Minnesota Counties Insurance Trust has recommended two modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board, and

WHEREAS, the Northwest Minnesota Regional Radio Board recommends the adoption of the recommended modifications, and

WHEREAS, the recommended modifications have been attached to this Resolution, and

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County hereby approves the modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board as submitted and recommended by the Northwest Minnesota Regional Radio Board and attached hereto.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid discussed the quotes he received for a new vehicle for the motor pool, which the board requested him to research.  The consensus of the board was to wait until the new State Contract was available before purchasing.

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

Dan Crompton, Representing the Lake of the Woods Historical Society met with the board to discuss the proposed expansion plans that they are working on and requested consideration of funding in the amount of $75,000 over three years.  The board concurred that they would take this under consideration in their budget processing.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims and stated that she will be bringing the County Paid Burial Policy to the board to request raising the cap of burial cost.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 44,383.63

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

FAR North Public Transit Director, Steve Butler met with the board to discuss the 2008 revenue and expenditures through July, requested to purchase the 1996 bus from Lake of the Woods County for backup use in Roseau County and requested the funding for the 2008 bus for Lake of the Woods County that has been allocated for such purchase. The board discussed how the FAR North Transit operates at this time.  Steve informed them that the Roseau County Committee of Aging now is the Contract holder of FAR North Transit and FAR North Transit sub contracts with Lake of the Woods County.  The board requested a meeting with Kent Ehrenstrom, MN Department of Transportation, NW District Transit Planner.

Matt Mickelson, Maintenance Supervisor met with the board and discussed parking issues at the Government Center North Building.  The board requested that Matt set up a meeting with the Building Committee to discuss this matter and bring back a recommendation to the board.

Public Works Director, Bruce Hasbargen met with the board and requested the board set a public hearing to vacate Chandler Road within Hanson Estates First Addition.

Motion was made by Commissioner Patty Beckel to set September 23, 2008 at 10:30 a.m. at Lake of the Woods County Government Center in the Commissioners Room, as the date, time and place for a public hearing to vacate Chandler Road within Hanson Estates First Addition.  Seconded by Commissioner Moorman and the vote carried as follows:  Voting for:  Commissioner’s Arnesen, Patty Beckel, Moorman and Bredeson; voting against:  Commissioner Todd Beckel.

Public Works Director, Bruce Hasbargen met with the board and requested approval to enter into agreement No. 93333, with the Minnesota Department of Transportation, for the Depot Preservation Project.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution to enter into Agreement No. 93333 with the Minnesota Department of Transportation:

RESOLUTION NO. 08-08-04

BE IT RESOLVED, that pursuant to Minnesota Statute Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED, that the Chairman of the County Board and the County Auditor are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 93333”, a copy of which said agreement was before the County Board and which is made a part hereof by reference.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board and discussed the special levy for the calcium chloride application and lighting project at the Northwest Angle. The board concurred that the calcium chloride and lighting project should be levied yearly. Bruce also stated that the township road inventory is 80% done.

Chief Deputy Sheriff, Jim Walton met with the board and updated them on the “City Watch Notification Services”, (now referred to as Lake of the Woods Reverse Call Back System) He explained that it is not working and that County Sheriff, Dallas Block is working on getting reimbursed.

Mark Anderson from the Department of Transportation met with the board and discussed the Outdoor Advertising Control on Minnesota Scenic Byways in which, State Highway 11 “Waters of the Dancing Sky” is within Lake of the Woods County and is designated as a State scenic byway.  Mark stated that Mn/DOT is required by federal law not to allow new off-premises advertising signs along Federal Aid Primary routes on a designated scenic byway. Lake of the Woods County can allow exceptions referred to as “GAPS” in which they can designate.  The board will look into the GAPS that Mark Anderson recommended and discuss this at a later meeting.  

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

MIS/GIS Director, Brent Birkeland met with the board and discussed the board’s request on Website update and if agendas and special meetings could be available to the NWA Resident.  The board concurred that anyone wishing to receive notices can contact the Auditor’s office and they would be added to the distribution list which is sent informing residents of special meetings and agendas. Brent also presented the telecommunications consulting proposal for the present system that the county has.  No board action was taken.

Public Works Director, Bruce Hasbargen met with the board and informed them that Attorney Dave Meyers could meet with them on September 17, 2008 to discuss township road inventory.  The board set September 17, 2008, at 8:00 a.m. to meet with Attorney Dave Meyers.

The board reviewed the Business Subsidy Criteria and made some changes in the Program Policy / Procedures and the Policy and Criteria. Commissioner Arnesen discussed the loan range and wanted the cap amount of $75,000.  The rest of the board did not want a loan range cap.

Motion was made by Commissioner Todd Beckel to set a public hearing for the revised Business Subsidy Policy and Criteria for October 14, 2008, at 11:00 a.m. in the Commissioners’ Room.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Treasurer, Mark Hall met with the board and presented the “Lake of the Woods County Investment Policy” to the board.  The board requested that he send the policy to Hoffman, Dale and Swenson PLLC for their review and comments.

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Revenue             $  27,208.91

                                                Road & Bridge   $116,180.48

                                                Solid Waste        $    4,318.52

                                                                           $ 147,707.91

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  8/26/2008 FOR PAYMENT  8/29/2008

     AMOUNT   VENDOR NAME                                AMOUNT   VENDOR NAME

         481.00 CLYDEWARNER MFG                                     1398.89 DELL MARKETING, LP

       1440.00 EARTHWORKS CONTRACTING INC         2750.70 ESRI

         520.23 GCR TIRE CENTER                                          1057.32 GRACETON GARAGE & BODY SHOP, I

       4790.00 HOFFMAN,DALE,&SWENSON,PLLC       21178.42 JOHNSTON FARGO CULVERT INC

       1012.50 ROBERT LAPOS                                                   390.98 LOCATORS SUPPLIES INC

         400.00 LOW HOME COUNCIL                                    1331.25 JACK MCCLARD & ASSOCIATES INC

       4816.09 MINISTER OF FINANCE                                   675.00 MN OFFICE OF ENTERPRISE TECHNO

         424.02 JEROME MOLINE                                               304.20 BILL MOSHER

       1250.22 RODERICK RONE JR                                       1000.00 ROSEAU COUNTY SHERIFF

         312.15 BROCK STEBAKKEN                                      3267.59 STRATA CORP, INC

       1598.87 GEORGE SWENTIK                                          7991.18 SYNERGY GRAPHICS, INC

       1700.00 T & M SALES  DBA                                           1724.92 TRI-STAR RECYCLING, INC

    81101.08 UNIVAR USA,INC                                                646.95 VOYAGEURS COMMUNICATIONS, INC

31 PAYMENTS LESS THAN  $300       4,144.35

****                  FINAL TOTAL…….    $147,707.91  ****

Further moved to authorize the payment of auditor’s warrants as follows:

                                                August 13, 2008         $ 417,240.82

                                                August 13  2008         $   50,674.78

                                                August 13  2008         $     7,038.40

Seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Arnesen, Patty Beckel and Moorman.  Voting against: Commissioners Bredeson and Todd Beckel.

The board discussed the Capital General Expenditure Policy that was approved on March 8, 2005 and requested that this be placed on the Department Heads Meeting agenda for their review of the policy.

Motion was made by Commissioner Arnesen to approve the application and affidavit for lost warrant for Todd Beckel, dated March 14, 2008, in the amount of $164.53, without furnishing an indemnifying bond.  Second by Commissioner Moorman and the same being put to a vote was unanimously carried with Commissioner Todd Beckel abstaining.

County Auditor, John W. Hoscheid met with the board and discussed the Biomass Energy Outreach Workshop that the University of Minnesota Extension will host in our region with a tour of the Northern Excellence gasification project.  The board concurred that they would be interested in participating in the workshop and to pass this on to the appropriate organizers.

County Auditor, John W. Hoscheid met with the board and requested approval to satisfy a repayment agreement for Thomas F. Cheney, Jr. and Bianca Cheney dated May 19, 1998.

Motion was made by Commissioner Todd Beckel to approve the satisfaction of repayment agreement for Thomas F. Cheney, Jr. and Bianca Cheney dated May 19, 1998, as mortgagor, to Lake of the Woods County and authorize County Auditor, John W. Hoscheid and Chairman Bredeson to sign the satisfaction of repayment agreement dated August 26, 2008.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:04 p.m.

Attest:                                                                         Approved:       September 10, 2008

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Kim Bredeson, Chairman