June 18, 2024

AGENDA

Tuesday, June 18, 2024

Meeting at Angle Outpost Resort 8206 Dawson Road, Angle Inlet, MN

TIME TAB

10:00 a.m. #1 Pledge to the Flag                                      

Approve Agenda 

10:05 a.m. #2 Public Hearing

  • Board of Equalization

10:35 a.m. #3 Legislative Update 

10:50 a.m. #4 Township Discussion

11:10 a.m. #5 Public Works: Highway/Solid Waste

  • Updates

11:25 a.m. #6 Joe Laurin

  • Park Update
  • NWA Edge Riders Trail (BLM Land)

11:45 a.m. #8 Life Flight Discussion
12:00 p.m. #9 Lunch/Road Tour

Correspondence:

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells
  • County Life Flight/Ambulance

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June 11, 2024

 AGENDA

Tuesday, June 11, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of May 28, 2024

Approve Minutes of June 4, 2024

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims
  • NWA Meeting Agenda Discussion

9:15 a.m. #4 Recorder

  • BOE Oath

9:20 a.m. #5 Public Works

  • Updates
  • Grant Agreement-Signature Required-Chair/Auditor-Treasurer

Grant Resolution- Signature Required-Chair/Auditor-Treasurer

9:30 a.m. #6 County Life Flight discussion

9:40 a.m. #7 Adjourn

Correspondence: 

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells

Microsoft Teams meeting 

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June 11, 2024

June 11, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, June 11, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Commissioner Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Buck Nordlof, and Joe Grund. Joining by phone: Commissioner Cody Hasbargen. Also present was County Auditor-Treasurer Lorene Hanson. Absent: Jon Waibel.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the agenda with the following changes: Add: Set Work Session-Employee Benefits

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the official minutes of May 28, 2024.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the official minutes of June 4, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the following claims: Commissioners Warrants $10,861.83; Commissioners Warrants $2,604.81; Commissioners Warrants $10,166.24.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the claims against the County as follows: Revenue $130,229.69; Road & Bridge $91,169.24; Solid Waste $44,877.64; EDA $1,296.38.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/11/2024 For Payment 6/14/2024

Vendor Name Amount

Angle Inlet Electric, LLC 5,558.80

ByteSpeed, LLC 2,352.00

Clay County Sheriff 2,407.11

Co-Op Services, Inc. 12,751.86

Contech Engineered Solutions LLC 30,140.60

DLT Solutions, LLC 4,574.60

E & A Services LLC 13,000.00

Extreme Duty Ironworks 5,700.00

Farmers Union Oil company 2,187.72

Houston Engineering Inc 9,678.00

Howard’s Oil Company 2,815.54

Integris LLC 3,121.00

Interstate Billing Service Inc 12,192.44

Lady Lakers Volleyball Association 2,250.00

Larkin Hoffman Attorneys 72,027.00

Law Offices Of Patrick D. Moren 8,904.93

LOW Highway Dept 4,857.50

Mar-Kit Landfill 15,978.50

MN Counties Intergovernmental Trust 3,157.00

Pomp’s Tire-Thief River Falls 2,834.25

Quadient Finance USA Inc. 3,000.00

R & Q Trucking, Inc 7,656.00

Rust Sales, Inc 6,339.55

SeaChange Print Innovations 2,970.00

Tillery/Dale 2,124.66

Ziegler, Inc 2,286.04

49 Payments less than 2000 26,707.85

Final Total: 267,572.95

Further moved to authorize the payment of the following auditor warrants: May 24, 2024 for $896,792.00; May 29, 2024 for $17,139.42; June 3, 2024 for $584,243.92; June 3, 2024 for ($2,843.10); June 4, 2024 for $1,855,422.13.

NWA Meeting Agenda Discussion

The board discussed the upcoming meeting held at the Northwest Angle and possible agenda items.

Recorder

Board of Equalization Oath

County Recorder Sue Ney swore in the members of the Lake of the Woods County Board of Appeal and Equalization for 2024 to be held on June 17, 2024.

Public Works

Local Bridge Replacement Program Grant Agreement

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the Local Bridge Replacement Program Grant Agreement and for Commissioner Buck Nordlof and County Engineer Anthony Pirkl to sign the same.

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call was moved for adoption: 

RESOLUTION

For Agreement to State Transportation Fund

Local Bridge Replacement Program Grant Agreement
Grant Terms and Conditions

SAP 039-598-072

Resolution No. 24-06-01

June 11, 2024

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund related to Bridge No. R0745; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and

WHEREAS, the amount of the grant has been determined to be $147,995.00 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required. The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.

Updates

County Engineer Anthony Pirkl joined by phone to give an update that included various highway/solid waste projects and the Northwest Angle.

County Life Flight Discussion

CHI Lakewood Health Center President Jeff Stampohar and Vice President of Patient Care Services Carrie Claybundy came to the board to discuss the availability of Guardian Life Flight, Legislation changes, and give an update regarding the ALS Advanced Life Care Paramedic service and ambulance services.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to add County Life Flight to Old/New business for further discussions.

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to add Letter of Support-Volunteer Drivers.

Letter of Support for Mileage Reimbursement- Volunteer Drivers

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to draft a letter of support for no taxation on mileage reimbursement for volunteer drivers.

Set Work Session-Employee Benefits

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to set a work session for employee benefits on July 9th, 2024 following the regular board meeting.

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to add Nursing Home Sale Affidavit to the agenda.

Affidavit for Sale of Nursing Home

County Auditor-Treasurer Lorene Hanson informed the board that there is a request for an affidavit to be signed that includes the legal description for the sale of the care center to the hospital in 1990. The original resolution did not include a legal description.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the affidavit for sale of the care center in 1990 including the legal description and for Chair Cody Hasbargen to sign the same.

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to add Moratorium for Cannabis Dispensary Applications to the agenda.

Moratorium for Cannabis Dispensary Application

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to place a moratorium on cannabis dispensary applications for licensure until there is further guidance on recently passed legislation. 

Adjourn

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to adjourn the meeting at 10:10 a.m.

Attest: June 25, 2024

______________________________ _________________________________

Auditor/Treasurer Lorene Hanson Commissioner James “Buck” Nordlof

May 28, 2024

May 28, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 28, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Vice-Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Buck Nordlof, Jon Waibel, and Joe Grund. Absent: Commissioner Cody Hasbargen.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of May 14, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $7,153.16; Commissioners Warrants $1,279.09; Commissioners Warrants $24,699.39.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $18,723.44; Road & Bridge $102,223.30; County Development $575.00; Natl Resc Enhance $3,683.50 Joint Ditch $4,440.00; Solid Waste $13,845.87; EDA $1,392.24.

 WARRANTS FOR PUBLICATION

Warrants Approved On 5/28/2024 For Payment 5/31/2024

Vendor Name Amount

E & A Services LLC 66,963.00

HDR Engineering Inc 4,440.00

Integris LLC 3,203.11

LOW Highway Dept 2,907.61

Marco Technologies LLC 3,072.00

North East Technical Service,Inc 3,219.50

Rinke-Noonan 3,883.50

Titan Machinery – Roseau 29,066.30

U.S. Bank Equipment Finance 6,268.50

36  Payments less than 2000 21,859.83

Final Total: 144,883.35

Further moved to authorize the payment of the following auditor warrants: May 15, 2024 for $72,839.01; May 21, 2024 for $5,379.43.

Land Purchase- Scott Pahlen

Scott Pahlen informed the board that Pheasants Forever is interested in purchasing two pieces of his land for a total of 163.93 acres. It was the consensus of the board to support the sale of parcel numbers: 38.1931.000 & 38.1933.000 totaling 163.93 acres of Mr. Pahlen’s land to Pheasants Forever.

Public Works

Updates

County Engineer Anthony Pirkl gave a brief update on various upcoming highway projects and the PLSS restoration project. 

Human Resources

Tech I to Tech II Increase

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve Tech I Dylan Hancharyk to increase to Tech II at Grade 12, Step 3, $25.15 per hour at 274 points effective next full pay period.

Personnel Committee Recommendations

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following personnel committee recommendations effective next full pay period:

Social Services

Jo Aery- Grade 9, Step 12, $25.36 per hour, 222 points

Carla Bailey-Grade 11, Step 6, $25.30 per hour, 262 points

Cassie Brune-Grade 13, Step 8, $29.23 per hour, 287 points

Angie Eason-Grade 17, Step 10, $37.66 per hour, 377 points

Linda Hartnell-Grade 13, Step 6, $28.14 per hour, 293 points

Christine Hultman- Grade 15, Step 9, $33.16 per hour, 335 points

Katy Johnson-Grade 15, Step 2, $28.88 per hour, 332 points

Heather Larson- Grade 16, Step 5, $32.42 per hour, 363 points

Leah Larson-Grade 15, Step 12, $35.00 per hour, 332 points

Joanna Onstad- Grade 15, Step 6, $31.33 per hour, 332 points

Hannah Palm-Grade 11, Step 8, $26.27 per hour, 262 points

Whitney Nelson-Grade 15, Step 1, $28.27per hour, 332 points

Sheri Stebakken- Grade 10, Step 8, $24.93 per hour, 240 points

Aspen Thompson-Grade 10, Step 3, $22.65 per hour, 241 points

Highway

Jane Larson- Grade 15, Step 6, $31.33 per hour, 335 points

Christie Pierce- Grade 11, Step 6, $25.30 per hour, 256 points

Brock Stebakken- Grade 15, Step 10, $33.78 per hour, 329 points

Human Resources

Savanna Slick- Grade 17, Step 8, $36.28 per hour, 390 points.

Land & Water

LOTW County Zoning Ordinance Amendments

Land & Water Director Josh Stromlund reviewed amendments made to the Lake of the Woods County Zoning Ordinance.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the amended Lake of the Woods County Zoning Ordinance as presented.

Update

Land & Water Director Josh Stromlund gave an update regarding a variance request for the Northwest Angle. 

Adjourn

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to adjourn the meeting at 9:50 a.m.

Attest: June 11, 2024

______________________________ _________________________________

Deputy Auditor/Treasurer, Anna Sanchez Vice-Chair Jon Waibel

April 23, 2024

AGENDA

Tuesday, April 23, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of April 9, 2024

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims
  • Cigarette License Approval-Jerry’s Bar & Restaurant

9:15 a.m. #4 Human Resources

  • Set Date for Department Head Reviews

9:20 a.m. #5 Public Works

  • Appointment of County Engineer (4-year term)
  • 4-wheeler purchase
  • Generator purchase-Sheriff’s Office
  • Updates

9:30 a.m. #6 Department of Corrections-Janelle Cheney

  • Updates

9:45 a.m. #7 RECESS

1:25 p.m. #8 RECONVENE

1:30 p.m. #9 Closed Session

2:00 p.m. #8 Closed Session

3:00 p.m.        #9 ADJOURN

Correspondence: 

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells

Microsoft Teams meeting 

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April 9, 2024

AGENDA

Tuesday, April 9, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag
Approval of Agenda
Approve Minutes of March 26, 2024

9:05 a.m. #2 Social Services

  • Claims
  • Resolution
  • Supporting Psychiatric Residential

Treatment Facility in Clay County

9:10 a.m. #3 Auditor/Treasurer

  • Claims

9:15 a.m. #4 Sheriff

  • Intercom System Quote-Office & Jail
  • Grant Amendment
  • Grant Approval-Signatures Required (Auditor/Treasurer & Chair)

9:20 a.m. #5 Public Works

  • Updates
  • Approval of SAP 039-635-012
  • Permission to advertise, interview, and hire part time Summer workers

9:25 a.m. #6 Land & Water Planning

  • Consideration of an extension to submit Final Plat

9:30 a.m. #7 North Star Electric

  • Letter of Support-North Star Electric

9:40 a.m. #8 RECESS

9:45 a.m. #9 Work Session

  • Maintenance

10:25 a.m. RECONVENE

10:30 a.m. #10 Myles Hogenson

10:45 a.m. #11 CLOSED SESSION

11:30 a.m. #12 ADJOURN

Correspondence:

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells

Microsoft Teams meeting 

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Meeting ID: 220 768 009 572
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+1 929-336-2435,,309462229# United States, New York City 

Phone Conference ID: 309 462 229# 

April 9th, 2024

April 9, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, April 9, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Jon Waibel, Buck Nordlof, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: Legislative Updates

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of March 26, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrants $61,005.24; Commissioners Warrants $884.66; Commissioners Warrants $13,068.68.

Resolution of Support

Psychiatric Residential Treatment Facility in Clay County

Resolution

The following resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and the same being put to a vote was unanimously carried. 

Resolution in support of a psychiatric residential 

treatment facility in clay county

Resolution No. 2024-04-01

WHEREAS, throughout Minnesota there is inadequate capacity in the continuum of care to support children with high acuity, complex and/or co-occurring conditions that include violent or sexually inappropriate behavior and/or physical health challenges; and

WHEREAS, Psychiatric Residential Treatment Facilities (PRTF) are a part of this continuum for children and youth under age 21 with complex mental health conditions and aggression; and

WHEREAS, currently there are four PRTF facilities operational in Minnesota with a total capacity of 166 beds and an additional PRTF set to open soon; and 

WHEREAS, there is a need for additional PRTF beds in the State of Minnesota to meet the needs of children with serious and complex mental health needs; and 

WHEREAS, the location of PRTF beds must be spread across the state to ensure equal access and proximity to a child’s home community, family, and service providers; and

WHEREAS, Clay County is committed to establishing a PRTF and will partner with an eligible provider in the delivery of PRTF services; and

WHEREAS, Clay County is seeking Minnesota bond funds to aid in land acquisition and building a PRTF; 

THEREFORE, BE IT RESOLVED, the Lake of the Woods County Board of Commissioners via this Resolution, supports Clay County to request Minnesota bond funds for infrastructure in the development of a Psychiatric Residential Treatment Facility in Clay County.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $52,409.85; Road & Bridge $139,751.71; County Development $200.00; Joint Ditch $385.50; Solid Waste $32,953.62.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/09/2024 For Payment 4/12/2024

Vendor Name Amount

Angle Inlet Electric, LLC 4,166.00

Bert’s Truck Equipment Of Moorhead Inc 26,910.00

Braun Intertec Corporation 22,935.95

Cenex Co-Op Services, Inc. 12,250.76

Farmers Union Oil company 2,275.93

Hildi Inc 4,500.00

Howard’s Oil Company 3,776.35

Interstate Billing Service Inc 4,173.40

KC TECH LLC 2,925.00

Lake of the Woods Electric LLC 2,539.44

Law Offices Of Patrick D. Moren 9,508.53

Mar-Kit Landfill 10,912.75

Mesabi Bituminous, Inc. 3,075.00

Nutrien Ag Solutions Inc 54,530.32

Pb Distributing Inc 9,648.35

Polk County Solid Waste 2,008.00

Powerplan 2,728.59

R & Q Trucking, Inc 4,888.00

University Of Mn 15,121.50

45 Payments less than 2000 26,826.81

Final Total: 225,700.68

Further moved to authorize the payment of the following auditor warrants: March 27, 2024 for $16,326.21; April 3, 2024 for $124,725.66.

Sheriff

Intercom System Quote-Office & Jail

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the quote from Wiktel for the office & Jail intercom system in the amount of $21,431.00 to be paid for out of the building fund.

Minnesota Department of Health Grant Amendment

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the amended grant agreement from Minnesota Department of Health (MDH).

Grant Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the grant from Minnesota Department of Health in the amount of $150,000 and for Chair Cody Hasbargen, and Auditor-Treasurer Lorene Hanson to sign the same.

Public Works

Updates

County Engineer Anthony Pirkl gave an update on various highway projects.

Approval of SAP 039-635-012

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the bid from Mark Sand & Gravel in the amount of $3,203,423.59 for SAP 039-635-012 CSAH 35 project.

Permission to Advertise, Interview & Hire Summer Help

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to advertise, interview, & hire for seasonal summer help.

Land & Water

Hooper Creek Investments, LLC-Consideration of an Extension to Submit Final Plat

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously with Commissioner Jon Waibel abstaining to approve the request for an extension to submit the final plat from Hooper Creek Investments, LLC by December 1, 2024. 

North Star Electric

Tim Pelach and Robyn Sonstegard came to the board to request a letter and a resolution in support of a grant for new equipment that will allow better monitoring from the office. The project will take 3-5 years to complete

Letter of Support

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to draft a letter of support for the Meeker Cooperative Light & Power Association’s Midwest Assess, Harden, and Intelligence Project Grant.

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and the same being put to a vote was unanimously carried. 

GOOD NEIGHBOR AGREEMENT BETWEEN 

NORTH STAR ELECTRIC AND LAKE OF THE WOODS COUNTY

Resolution No. 2024-04-02

WHEREAS, This Agreement is entered into this 9th day of April 2024 between Lake of the Woods County (“Community Organization”) and North Star Electric Cooperative, Inc. (“Utility”), collectively herein referred to as the “Parties.”

WHEREAS, The Utility is planning a resiliency electric grid project subjected to Department of Energy funding that will increase the resiliency and reliability of the delivery of power to the region; and

WHEREAS, the Utility is requesting community support throughout the design, construction, and completion stages of the resiliency electric grid project.

NOW THEREFORE BE IT RESOLVED, in consideration of the mutual promise contained herein, the Parties agree as follows:

  1. The Utility will provide regular project updates to the Community Organization at the design, construction, and completion stages.
  2. The Utility and the Community Organization will communicate together and provide feedback regarding the proposed project. 
  1. The Utility will ensure a prompt response to any concerns or complaints from the local public, including businesses, residences, non-profit organizations, or the Community Organization.
  2. The Utility employs a workforce that encourages diversity, equity, inclusion, and accessibility in the workplace.
  3. This Agreement will terminate effective immediately if the Utility does not receive funding from the Department of Energy for the project or on December 31, 2029, whichever occurs first.

RECESS

A brief recess took place at 9:30a.m. with a work session to follow. The board reconvened at 10:15 a.m.

Closed Session

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and the same being put to a vote was unanimously carried.

RESOLUTION CLOSING BOARD MEETING

Resolution NO. 2024-04-03

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.03, subd. 1 states that:

 “The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussions and review of labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.”

WHEREAS, a labor negotiation development has arisen regarding a labor dispute between Lake of the Woods County (public employer) and Law Enforcement Labor Services, Inc., Local Union No. 510;  and  

WHEREAS,  the Lake of the Woods County Board of Commissioners shall hold a closed meeting on April 9th, 2024 at 10:45 AM to consider strategy for labor negotiation developments.  The closed session shall be held at the Lake of the Woods County Courthouse, Commissioners’ Room, 206 8th Ave. SE, Suite 234, Baudette Minnesota 56623; and

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

  1. The  Board of Commissioners hereby closes this meeting pursuant to Minn. Stat. § 13D.03, subd. 1 to consider strategy for labor negotiations including negotiation strategies or developments or discussion and review of Labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.
  1. This closed session shall be tape recorded at the expense of the Lake of the Woods County Board of Commissioners and said recording shall be preserved for two years after the contract is signed and shall be made available to the public after all labor contracts are signed by the governing body for the current budget period.  

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the closed session and open the regular meeting at 10:40a.m.

Myles Hogenson

Myles Hogenson gave an update on various ATV trail projects.

Set Work Session

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to set a work session for maintenance on May 14, 2024 following the regular board meeting.

Legislative Update

Commissioner Ed Arnesen gave a legislative update about bonding for a new law enforcement building.

Adjourn

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to adjourn the meeting at 11:00 a.m.

Attest: April 23, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Cody Hasbargen

March 26, 2024

AGENDA

Tuesday, March 26, 2024 at Lake of the Woods School

TIME TAB

8:15 a.m. #1 (Period 1) Pledge to the Flag

Introductions

Approve Agenda

Approve Minutes of March 12, 2024

8:20 a.m. #2 Borderland Treatment Court

9:10 a.m. #3 (Period 2) National Leadership Forum 

9:35 a.m. #4 Public Works

  • FEMA Update
  • Permission to bid out FEMA

9:40 a.m.            #5 DNR (Matt Skoog)

10:05 a.m.          #6 (Period 3) Social Services

  • Claims 

10:10 a.m. #7 Auditor/Treasurer

  • Claims

10:15 a.m. #8 Scott Laudenslager (Update)

10:30 a.m. #9 Surveyor

  • Resolution-PLSS Restoration Project

10:45 a.m. #10 Human Resources

  • Job Description Approval
  • Facilities Supervisor and Safety Operator Grade
  • Set Work Session

11:00 a.m. #11  (Period 4)             Toward Zero Death

11:48 a.m. #12 LUNCH

1:19  p.m. #13  (Period 5) Pine to Prairie Drug Task Force

2:10 p.m. #14 Adjourn

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells

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March 26, 2024

March 26, 2024

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 26, 2024

in the ITV room at the Lake of the Woods School.

High School Social Studies teacher, Mr. Sam Longseth

Mr. Sam Longseth thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting. Also present was retired Social Studies teacher Don Krause.

Call To Order

Chair Cody Hasbargen called the meeting to order at 8:15 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Cody Hasbargen, Joe Grund, Jon Waibel, and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. The Board introduced themselves to the students and which districts they represented.

Approval of Agenda

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following changes: Add Closed Session and Correspondence.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes of March 12, 2024. 

Lake of the Woods Treatment Court

Judge Donna Dixon and Maria Pahlen presented on the process and the purpose of the Lake of the Woods Treatment Court. Alex Stodgell spoke to the board about how the treatment courts can help lead people living with substance use out of the justice system and into lives of recovery and stability and his own experiences with this program.

National Leadership Forum

Sandy Peterson, Doris Knutson and four Lake of the Woods Students, gave a presentation about their recent trip to Washington D.C. for the Community Anti-drug Coalition of America (CADCA) conference. The students discussed the benefits of meeting new people and learning how to have hard discussions about drugs and alcohol. Sandy Peterson discussed the local statistics of drug and alcohol use amongst teens in Lake of the Woods County and how other students could participate in the National Leadership Forum.

Public Works

County Engineer Anthony Pirkl introduced himself to the class and gave an overview of his position at the County.

Add to Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to add gravel source bids to the agenda.

Permission to bid FEMA Plans

County Engineer Anthony Pirkl gave an update on FEMA funds in the amount of $235,000 for various highway projects and requested permission to bid for those plans.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to bid for FEMA projects.

Permission to bid Gravel Source

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to bid for a gravel source.

DNR Fisheries (Matt Skoog)

DNR Fisheries Supervisor Matt Skoog gave an update about the sturgeon and walleye population and discussed the process for repopulating by using hatcheries and stocking the red river.

Social Services

Jodi Ferrier introduced herself and gave an overview of the Social Services department.

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $1,791.10; Commissioners Warrants $1,203.99; Commissioners Warrants $18,685.77.

Auditor/Treasurer

County Auditor/Treasurer Lorene Hanson introduced herself to the students and gave an overview of the Auditor/Treasurer department and services.

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $34,383.34; Road & Bridge $22,650.44; Solid Waste $6,718.50; EDA $1,488.76.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/26/2024 For Payment 3/29/2024

Vendor Name Amount

Cdw Government, Inc 6,630.87

Clay County Sheriff 2,320.00

Integris LLC 2,188.23

Larkin Hoffman Attorneys 10,260.00

Quadient Finance USA Inc. 6,000.00

U.S. Bank Equipment Finance 6,268.50

William Alexander Johnson 19,231.21

24 Payments less than 2000 12,342.23

Final Total: 65,241.04

Further moved to authorize the payment of the following auditor warrants: March 13, 2024 for $57,723.00; March 20, 2024 for $12,654.54.

DNR Wildlife (Scott Laudenslager)

DNR Wildlife Manager Scott Laudenslager gave an update on various maintenance projects, Deer and Bear permits/harvest areas, and discussed upcoming summer projects.

Human Resources

Job Description Approval

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the job description for the Facilities Supervisor and Safety Operator position.

Facilities Supervisor and Safety Operator Grade Increase

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the grade increase for Facilities Supervisor & Safety Operator Shane Shaw to Grade 11, Step 12 at $28.20 per hour at 251 points effective next full pay period.

Approval of Step Increase for Custodian II

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve a step increase for Custodian II  Dylan Eason from Grade 6 Step 6 to Grade 6 Step 9 at 20.61 per hour effective next full pay period.

Set Work Session

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to set a work session for maintenance for April 9, 2024 following the regular board meeting.

County Surveyor-PLSS Restoration Project

County Surveyor Chad Conner came to the board to request a resolution for the Public Land Survey System Restoration Project.

Resolution

The following resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and the same being put to a vote was unanimously carried. 

Resolution to submit a proposal to the legislative-citizen commission on minnesota resources for public land survey system restorations 

Resolution No. 2024-03-01

WHEREAS, The Lake of the Woods County Land Surveyor’s Office has the opportunity to request funding from the Legislative-Citizen Commission on Minnesota Resources (LCCMR) for the project titled “LOTW PLSS Restoration” up to the amount of $265,000, in Environment and Natural Resources Trust Fund (ENRTF); and

WHEREAS, The Lake of the Woods County Auditor’s Office has reviewed the funding request and the “Duties of a Fiscal Agent” document provided by the State and is fully aware of the work that will occur if funded, the project timeline, and the project budget.

THEREFORE, BE IT RESOLVED, That the Lake of the Woods County Board authorizes the Lake of the Woods County Land Surveyor’s Office to submit a proposal for the project titled “LOTW PLSS Restoration” up to the amount of $265,000 for grant funding from the Environment and Natural Resources Trust Fund (ENRTF) funding from the Legislative-Citizen Commission on Minnesota Resources (LCCMR).

BE IT FURTHER RESOLVED, That the Lake of the Woods County Board authorizes the Lake of the Woods County Auditor’s Office to act as a fiscal agent if funding is awarded for the 2024 project titled “LOTW PLSS Restoration”, and will comply with all terms as stated in the fiscal agent agreement.

Toward Zero Death

TZD Coordinator Sue Johnson, State Aid Engineer Brian Ketring, Assistant District Engineer William Pirkl, met with the board and presented a power point and information on the Towards Zero Death Task Force and the importance of safe driving and wearing seatbelts. William Pirkl gave an update on various highway projects and the installation of roundabouts in the area.

Recess

A brief recess took place from 11:50a.m. and reconvened at 1:20p.m.

Pine to Prairie Task Force

Deputy Sheriff/Investigator Craig Severs provided a presentation on the Pine to Prairie Drug Task Force, which works with nine different counties, local law enforcement, conservation officers, and others.

Recess

A brief recess took place at 2:00p.m. and reconvened at the Lake of the Woods County Government Center Commissioners Room at 2:30p.m.

Closed Session

Resolution

The following Resolution was offered by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve the following:

Resolution Closing Board Meeting

Resolution No. 2024-03-02

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, Lake of the Woods County was served on March 20, 2024 with a United States District Court Summons and Complaint dated March 14, 2024, signed by Gregory M. Erickson, attorney for  Plaintiffs Jennifer Audette and Robert Audette, alleging that Lake of the Woods County Board of Commissioners violated, inter alia, the Americans with Disabilities Act (ADA) and, requesting, inter alia, that the court require the County to remedy the alleged ADA violation and award damages; and   

WHEREAS, the Lake of the Woods County Board seeks to meet with its attorney, to discuss the pending lawsuit; and

WHEREAS, it would be detrimental to the interests of the Lake of the Woods County Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position regarding the pending lawsuit where an opposing party or opposing attorney could listen to or be made aware of Lake of the Woods County’s positions; and

WHEREAS, there is an absolute need for the Lake of the Woods County Board to obtain confidential legal advice regarding the potential settlement modifications in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board as follows:

  1. The Lake of the Woods County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. § 13D.05, subd. 3(b); and
  1. The specific subjects to be discussed, pursuant to Minn. Stat. § 13D.01, subd. 3, are the legal strategy regarding the pending United States District Court action. 

Adopted by the Lake of the Woods County Board of Commissioners, Lake of the Woods County, Minnesota this 26th day of March, 2024. 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the closed session and open the regular meeting at 2:50p.m.

Correspondence

The board reviewed correspondence from Minnesota Department of Natural Resources.

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof to add Cliffs Discussion to the agenda.

Cliffs Discussion

The board and Land & Water Director Josh Stromlund discussed the Cliff’s agreement.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to have Land & Water Director Josh Stromlund, and Commissioners: Jon Waibel, and Ed Arnesen have a meeting with Cliffs to review options.

Adjourn

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to adjourn the meeting at 3:35p.m.

Attest: April 9, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Cody Hasbargen

March 12, 2024

 March 12, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, March 12, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Jon Waibel, Buck Nordlof, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following changes: Add: Legislative Updates

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of February 27, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $32,337.05; Commissioners Warrants $2,055.79; Commissioners Warrants $25,627.43.

Sanford Crisis Contract Addendum

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the Sanford Crisis Contract Addendum to amend the dates of the original contract.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $174,611.12; Road & Bridge $80,671.35; Joint Ditch $11,432.50; Solid Waste $41,347.44; EDA $3,640.00; Taxes & Penalties ($390.00). 

WARRANTS FOR PUBLICATION

Warrants Approved On 3/12/2024 For Payment 3/15/2024

Vendor Name Amount

Auto Value Baudette 2,241.86

ByteSpeed, LLC 2,468.00

Cenex Co-Op Services, Inc. 11,816.57

Counties Providing Technology 4,327.00

Esri 28,400.00

Law Offices Of Patrick D. Moren 9,226.53

LOW Fair Association 34,610.00

LOW Highway Dept 14,403.75

LOW School District–390 3,472.00

Mar-Kit Landfill 11,397.50

Mn Dept Of Transportation 3,364.35

Pennington County Sheriff Office 20,203.29

Powerplan 9,332.28

Pro Mac Equipment Ltd. 4,027.18

R & Q Trucking, Inc 4,277.00

T-C Lighting 17,652.60

Traffic and Parking Control Co., Inc. 46,412.50

University of North Dakota 9,520.90

Voyageurs Comtronics, Inc 37,225.00

Wright Locksmith and Security Systems 2,606.95

70 Payments less than 2000 34,327.15

Final Total: 311,312.41

Further moved to authorize the payment of the following auditor warrants: February 28, 2024 for $13,033.93; March 5, 2024 for $245,965.96; March 6, 2024 for $64,628.84

Donation Request

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve a request from the Lake of the Woods Women of Today for a Post Prom donation in the amount of $200.00.

Cigarette License Approval

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the cigarette license application from J & L Hennum Sportsman’s Lodge.

Juvenile Detention Alternatives Initiative (JDAI)

Northern Region Coordinator Christopher Stolan gave a presentation about the Juvenile Detention Alternative Initiative. No action was taken at this time.

Public Works

Updates

Highway Maintenance Supervisor Keith Grund gave an update on various highway projects

Approval of Stop Signs Payment

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the purchase of lighted stop signs in the amount of $46,412.50 to be paid for out of ARPA funds.

Approval of Plow Truck Payment

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the payment of a plow truck up to the remaining balance of ARPA funds.

Add to Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to add Lake of the Woods Cannabis Company to the agenda.

Lake of the Woods Cannabis Company

Eric Nerland came to the board to discuss the Lake of the Woods Cannabis Company business and intentions within the county. He would like the board to consider this business for a license when they become available for issuance.

Land & Water

Feedlot Annual Report

Resource Conservationist Mike Hirst presented the Feedlot Annual Report for approval.

Motion 

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Feedlot Annual Report and for Chair Cody Hasbargen to sign the same.

Feedlot Update-Discussion on Proposed Language

Resource Conservationists Mike Hirst and Land & Water Director Josh Stromlund discussed proposed language for new regulations/requirements and requested feedback from the board.

Human Resources

Personnel Committee Recommendations

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the following recommendations from the Personnel Committee effective next full pay period:

Auditor/Treasurer Fiscal Officer Rita Hasbargen: Grade 15, Step 10, $33.78 per hour at 336 points

Auditor/Treasurer DL/MV Election Supervisor Erik Tange: Grade 14, Step 8, $30.84 per hour at 311 points

Auditor/Treasurer Treasury Service Manager Connie Nesmith: Grade 12, Step 5, $26.17 per hour at 267 points

Auditor/Treasurer Property Tax/Board Admin Anna Sanchez: Grade 13, Step 7, $28.69 per hour at 287 points

Auditor/Treasurer License Clerk Chelsea Anderson: Grade 11, Step 6 $25.30 per hour at 253 points

IT Systems Administrator John Butenhoff: Grade 18, Step 10, $39.76 per hour at 419 points

MIS/GIS Coordinator Eric Solo: Grade 18, Step 10, $39.76 per hour at 419 points

Deputy Recorder Christie Russell: Grade 12, Step 12, $29.77 per hour at 267 points

Job Description Approval

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the job descriptions for Auditor/Treasurer Fiscal Officer, DL/MV Election Supervisor, Treasury Service Manager, and Property Tax/Board Aministrator.

Building Committee- Craig Severs

Carpet quote approval for Government Center North Training Room

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the quote from Pirkl Lumber in the amount of $3629.48 for new carpet in the Government Center North Training room and plank flooring in the kitchen to be paid for out of building funds.

Legislative Updates

Commissioner Ed Arnesen gave an update on his recent trip to the capital meeting with Legislators regarding bonding for a new law enforcement building.

Adjourn

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to adjourn the meeting at 11:05 a.m.

Attest: March 26, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Cody Hasbargen