January 12, 2021

Commissioner Proceedings

January 12, 2021

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 12, 2021 at Lake of the Woods County Government Center in the Commissioners’ Room. 

Call to Order

Chair Joe Grund called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also, present were: County Auditor/Treasurer Lorene Hanson and County Attorney James Austad.

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following additions: Affidavit of Lost Warrant and Stonegarden Salary Resolution.

Approval of Minutes

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the official and summarized minutes of January 5, 2021.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrant’s $19,393.45 Commissioners Warrant’s $828.58, Commissioners Warrant’s $4,496.07.


Rural MN CEP Contract

It was the consensus of the Board for Chair Joe Grund to sign the contract addendum with Rural MN CEP.

Schackman, Kramer & Associates Contract

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Purchase of Service Agreement with Schackman, Kramer & Associates and for Social Services Director Amy Ballard and County Attorney James Austad to sign the same.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $282,644.16; Road & Bridge $84,540.46; Solid Waste $32,280.58; EDA, $2,198.82. 

WARRANTS FOR PUBLICATION

Warrants Approved On 1/12/2021 For Payment 1/15/2021

Vendor Name Amount

Air Med Care Network 16,803.00

Bollig Inc 3,000.00

Cenex Co-Op Services, Inc. 7,534.26

Esri 25,000.00

Freeberg & Grund, Inc 17,000.00

Howard’s Oil Company 2,918.88

LOW Soil & Water Cons. Dist. 101,188.00

Mn Assn Of Counties 5,333.00

Mn Counties Computer Co-Op 15,225.00

MN Counties Intergovernmental Trust 149,886.00

Nw Mn Household Hazardous 6,651.00

OnSolve,LLC 7,500.00

Quadient Finance USA Inc. 2,000.00

Schneider Geospatial, LLC 8,400.00

University of North Dakota 9,202.71

Voyageurs Comtronics, Inc 2,640.00

50 Payments less than 2000    21,382.17

             Final Total: 401,664.02

Further moved to authorize the payment of the following auditor warrants: December 31, 2020 for $608,272.41; December 31, 2020 for $12,329.15, December 31, 2020 for $64,659.40; January 6, 2021 for $138,772.03.

Affidavit for Lost Warrant

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Cody Hasbargen and carried unanimously to approve the application and affidavit for lost warrant for Kim Hough, dated December 18th, 2020 for $37.62 without furnishing indemnifying bond.

LAND AND WATER PLANNING

Conditional Use Permit #21-01CU by Grant and Savanna Slick

A 4.6-acre tract in Section Twenty-nine (29), Range One Hundred Sixty-one (161) North, Range Thirty-one (31) West – Parcel ID#: 24.29.22.020. Applicants are requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to operate a short-term transient rental in a Rural Residential Zoning (R2).

Motion 

Motion was made by Commissioner Ed Arnesen, seconded by Buck Nordlof, and carried unanimously to table the decision on conditional use permit #21-01CU for further review by the planning commission.  It was further moved to schedule a work session for the Commissioners and the Planning Commission to review and work on ordinances for short-term rentals.

COUNTY PUBLIC WORKS

Highway

Authorization to Advertise Projects for Bids: SAP 039-608-024, SAP 039-606-019 and
SAP 039-631-007

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to authorize the advertisement for project bids for: SAP 039-608-024, SAP 039-606-019 and SAP 039-631-007.

Bostic Creek Grade Stabilization Final 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the final payment for LOTW 2020 Bostic Creek Grade Stabilization for Wright Construction of TRF, Inc. of Thief River Falls, MN in the total amount of $232,513.00 and hereby authorize final payment of $14,044.83.

Office Manager Retirement

Office Manager, Marti Carlson has submitted her resignation effective May 14, 2021.

Permission to restructure and hire

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the restructure of the Public Works Office and to advertise and hire.

Set Road Tour Date

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to set the road tour date for October 13, 2021 at 8:00 a.m.

Update

County Engineer AJ Pirkl discussed the need for hands-free headsets for safety.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve up to $100 reimbursement for Highway Department employees to purchase a hands-free headset for safety reasons.

Solid Waste

Purchase of walking trailer and snow pusher

County Engineer, AJ Pirkl reviewed three quotes for a walking trailer and four quotes for a snow pusher with the Board.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the purchase of a Wilkens walking trailer at a cost of $75,653.34.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the purchase of a Bobcat snow pusher at a cost of $2,800.

Update

County Engineer AJ Pirkl provided the Board with an update regarding communication with the MPCA.

LAKE OF THE WOODS COUNTY FAIR BOARD

Jenny Johnson, representing the Lake of the Woods County Fair Board, met with the Board to provide an update on the grandstand project. Commissioners Joe Grund and Cody Hasbargen will plan to attend the Fair Board meeting on January 20, 2021 at 3:30 p.m. at the VFW.

STONEGARDEN SALARY RESOLUTION

Stonegarden Sheriff Salary

Resolution

The following resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following:

AMEND COUNTY SHERIFF SALARY

Resolution No. 21-01-02

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2019 grant; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an

Operation Stonegarden 2019 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers’ himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2019 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $120,000.00 and $60,360.00, of this grant is for salaries.

WHEREAS, it is estimated that these additional border security duties will necessitate that the

Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2019 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as

originally set by this board on December 15, 2020 was $91,162.08 and fringe benefits were

$17,457.54, be amended so that the sheriff’s salary is increased by the sum up to $18,162.56 and fringe benefits are increased up to $3,478.13 commencing January 1, 2021 through December 31, 2021, with the increase funding from the Operation Stonegarden 2019 grant contingent upon the following:

  1. That the Operation Stonegarden 2019 grant funding be available; and
  2. That the Sheriff works, in addition to his regular duties, eight (8) hours per week of said

Operation Stonegarden 2019 grant.

At such time that the Operation Stonegarden 2019 grant funding is no longer available and/or if the Sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2019 grant work, the Sheriff’s salary shall return to the original balance set by the board on December 15, 2020 in addition to the accumulated Stonegarden wages earned based on Stonegarden funding available and actual hours worked.

CALVIN BENSON, DISTRICT OUTREACH REPRESENTATIVE

from the Office of Congresswoman Fischbach

Calvin Benson, District Outreach Representative from the Office of Congresswoman Fischbach, discussed federal issues and opportunities that pertain to Lake of the Woods County. 

JOINT POWERS/TOURISM BUREAU/CHAMBER BUILDING

The Board discussed looking into options and their expectations for the tourism bureau.

RECESS

The Board took a brief recess at 12:15 p.m. and reconvened at 12:25 p.m.

DITCH AUTHORITY

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting and open ditch authority.

Ditch Assessments

The following Ditch Assessments were recommended by the Ditch Authority and presented to the County Board for 2021:

  • CD 1: $22,800.00
  • CD 2: $882.40
    • JD 16: $8,500.00
    • JD 24: $16,000.00
    • JD 26: $24,000.00
    • JD 28:  $50,000.00
  • JD 22:  $4,800.00 (Joint Ditch with Roseau County)
  • JD 62: $16,900.00 (Joint Ditch with Roseau County)

Motion 

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to close the Ditch Authority meeting and reconvene the regular meeting.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the recommendations of the Ditch Authority to set the 2021 Ditch Assessments as follows: County Ditch 1-$22,800; County Ditch 2-$882.40, Judicial Ditch 16 Outlet Fee- $8,500; Judicial Ditch 24- $16,000; Judicial Ditch 26- $24,000; Judicial Ditch 28-$50,000; Judicial Ditch 22-Joint Ditch with Roseau-$4,800; Joint Ditch 62 with Roseau-$16,900.

RECESS

With no further business before the board, Chair Joe Grund called the meeting to recess at 12:30 p.m.

Attest: January 26, 2021

County Auditor/Treasurer, Lorene Hanson Chair of the Board, Joe Grund 

January 21, 2021

AGENDA – Tuesday, January 26, 2021

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

Approve the Minutes of January 12, 2021

9:05 a.m. #2 Social Services 

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims

9:15 a.m. #4 Sheriff’s Office

  • Central Square Decision

9:30 a.m. #5 Public Works

  • Highway
  • Permission to Purchase a Skid Steer and Excavator
  • Solid Waste
  • Landfill Permit Update

9:45 a.m. #6 Zippel Bay Jetty

  • Dredging Maintenance Options

1:00 p.m. #7 Work Session

  • Short Term Rentals

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center

January 12, 2021

AGENDA – Tuesday, January 12, 2021

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

Approve the Minutes of January 5, 2021

9:05 a.m. #2 Social Services 

  • Claims
  • Board chair signature on contract addendum with Rural MN CEP
  • Approval of contract with Schackman, Kramer & Associates

9:10 a.m. #3 County Auditor/ Treasurer

  • Claims

9:15 a.m. #4 Land and Water Planning

  • Consideration of Conditional Use Permit #21-01CU by Grant and Savanna Slick

9:45 a.m. #5 County Public Works

  • Highway
  • Authorization to Advertise Projects for Bids:
    SAP 039-608-024, SAP 039-606-019 and SAP 039-631-007
  • Bostic Creek Grade Stabilization Final 
  • Office Manager Retirement
  • Permission to re-structure and hire 
  • Set Road Tour Date
  • Update
  • Solid Waste
    • Purchase of walking trailer and snow pusher 
    • Update 

10:00 a.m. #6 Ditch Authority

  • Ditch Assessments

10:10 a.m. #7 Lake of the Woods County Fair Board

  • Update on Grandstand Project

10:20 a.m. #8 Calvin Benson, District Outreach Representative 

from the Office of Congresswoman Fischbach

10:40 a.m. #9 Joint Powers/Tourism Bureau/Chamber Building

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center

January 05, 2021

AGENDA – Tuesday, January 5, 2021

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Swearing-in Newly Elected Officials

9:05 a.m. #2 County Auditor/ Treasurer

  • Election of Chair

Chairman

  • Election of Vice-Chair

9:10 a.m. #3 Approval of Agenda

Approve Minutes of December 29, 2020

9:15 a.m. #4 Legal Newspapers Bid Opening

  • Motion to Designate Official Legal Newspaper for 2021

9:20 a.m. #5 County Auditor/Treasurer

  • Wells Fargo Signature Cards- Auditor/Treasurer and Chairman 
  • Official Depositories
  • Committee Appointments

9:45 a.m. #6 Commissioners

  • Set Date for County Road Tour

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center

January 5, 2021

Commissioner Proceedings

Organizational Meeting

January 5, 2021

The Lake of the Woods County Board met on Tuesday, January 5, 2021, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2021 Organizational Meeting. 

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Jon Waibel, Cody Hasbargen, James “Buck” Nordlof, and Joe Grund. Also present: County Auditor/Treasurer Lorene Hanson and County Attorney James Austad.

Election of Chair and Vice Chair 

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2021.  Commissioner Cody Hasbargen nominated Commissioner Joe Grund for Chair with Commissioner Ed Arnesen seconding the nomination. County Auditor/Treasurer called for nominations two more times. 

Chair
Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to close the nominations for Chair.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Joe Grund for Chair.  Roll call carried as follows: All in favor: Commissioners, Jon Waibel, Cody Hasbargen, Ed Arnesen, Joe Grund and Buck Nordlof.  Against:  None.  Commissioner Joe Grund assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2021.

Vice – Chair

Chair Joe Grund called for nominations for the position of Vice-Chair for the year 2021.  Commissioner Cody Hasbargen nominated Commissioner Buck Nordlof for Vice-Chair for Lake of the Woods County Board with Commissioner Ed Arnesen seconding the nomination. Chair Joe Grund called for nominations two more times.  


Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to close the nominations for Vice-Chair.  

Chair Joe Grund called for a roll call for Commissioner Buck Nordlof for Vice-Chair.  Roll call carried as follows: All in favor: Commissioners, Jon Waibel, Cody Hasbargen, Ed Arnesen, Joe Grund and Buck Nordlof.  Against:  None.  Commissioner Buck Nordlof assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2021.

Approval of Agenda

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following additions: Audit Engagement Letter and Lake of the Woods Tourism Joint Powers Agreement.

Approval of Minutes

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of December 29, 2020.

Official County Newspaper Bid-Opening
Chair Joe Grund called for the bid opening at 9:15 a.m. for the Official Legal Newspaper for the year 2021.
The following Resolution was offered by Commissioner Ed Arnesen seconded by Commissioner Jon Waibel and unanimously moved for adoption: RESOLUTION AUTHORIZING
OFFICIAL LEGAL NEWSPAPER for YEAR 2021Resolution No. 2021-01-01WHEREAS, Lake of the Woods County Board of Commissioners per Minnesota Statutes 279.08 called for legal bids for the official newspaper for the year 2021WHEREAS, upon opening all bids, Lake of the Woods County designates the Northern Light Region as the official legal newspaper for the year 2021;WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2021, is awarded the first publication of the annual financial statement at $6.50 per standard advertising unit, (no other bids received, therefore no second publication required);WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2021, is awarded the first publication of the notice and list of the real estate remaining delinquent taxes on the first Monday of January, at $6.50 per standard advertising unit and; WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2021, is awarded the second publication of the notice and list of the real estate remaining delinquent taxes, at $6.50 per standard advertising unit, and;BE IT RESOLVED, Lake of the Woods County Board of Commissioners further designates the Northern Light Region for all other legal publishing, not specified above, for the year 2021. 

Lake of the Woods County
Bid Tabulation
Legal Publishing 
Year 2021
January 5, 2021











Per Standard Advertising Unit


Financial StatementDelinquent Tax ListAll Other Publications


1st Publ.2nd Publ1st Publ2nd Publ  


      
Northern Light Region
      
PO Box 1134
          6.50 6.506.506.506.506.50
Baudette, MN  56623
      
218-634-2700







 

Award To:



Official Legal Newspaper

Northern Light Region



1st Publ/Financial Stmnt

6.50 



2nd Publ/Financial Stmnt If applicable         6.50 N/A 


1st Delinq Tax List

        6.50  



2nd Delinq Tax List

        6.50  



All Other

        6.50  











County Auditor/treasurer

Bank Signature Cards

Wells Fargo Signature Cards

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Connie Nesmith and Chair Joe Grund to sign the Wells Fargo signature cards for account numbers 3908, 6724, 5716, 6372 and 3100.

RiverWood Bank Signature Cards

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson and Deputy Auditor/Treasurer Connie Nesmith to sign the RiverWood Bank signature card for account number 8645 and investments.

Border Bank Signature Cards

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson and Deputy Auditor/Treasurer Connie Nesmith to sign the Border Bank signature card for account number 2404.

Wells Fargo Motor Vehicle Checking Account

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Erik Tange, Deputy Auditor/Treasurer Jaime Boretski-LaValla, Deputy Auditor/Treasurer Connie Nesmith and Deputy Auditor/Treasurer Anna Sanchez for account number 5502.

Official Depositories

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2021:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank, Baudette Branch
  3. Border Bank, Baudette Branch
  4. Multi Bank Securities

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  

Audit Engagement Letter

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Audit Engagement Letter, for the year ended December 31, 2020, with Hoffman, Philipp, & Martell, PLLC and for Chair Joe Grund and Auditor/Treasurer Lorene Hanson to sign the same. 

APPROVAL OF 2021 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following Committee Appointments for 2021:

2021 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Jon Waibel; Alternates: Commissioners;

Environmental and Natural Resources: Commissioner Ed Arnesen; Alternates: Commissioners;

General Government: Commissioner Buck Nordlof; Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Joe Grund and Amy Ballard; Alternates: Commissioners;

PILT Advisory: Commissioners and Josh Stromlund;

Public Safety: Commissioner Cody Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Jon Waibel and Anthony Pirkl; Alternates: Commissioners;

2021 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioner Cody Hasbargen and Commissioner Jon Waibel;

Beaver Committee: Commissioner Joe Grund, Commissioner Buck Nordlof, Lee Hancock, Anthony Pirkl and Steve Levassuer;

Border Coalition/Passports: Commissioner Ed Arnesen, Commissioner Jon Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Commissioner Jon Waibel, Commissioner Buck Nordlof, Anthony Pirkl, Peder Hovland, Lorene Hanson, Amy Ballard, one from Law Enforcement, and Safety Director;

Continuity of Operation Plan (COOP): Jill Olson and Commissioners;

County Extension Committee: Commissioner Ed Arnesen, Commissioner Cody Hasbargen, Lorene Hanson.  Additional Members: Tabitha Ubel, Kenneth Horntvedt, Nicole Olson, Jean Schotl and Sandy Peterson. Extension Members: Brenda Nelson, Lisa Loegering and Karen Santl. 

County TV:  Commissioner Joe Grund, Commissioner Ed Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair/Commissioner Joe Grund; Alternates: Commissioners;

Department Liaisons:  

Assessor – Commissioner Buck Nordlof;

Land and Water Planning Office – Commissioner Ed Arnesen;

Attorney – Commissioner Buck Nordlof; 

MIS – Commissioner Joe Grund; 

Sheriff – Commissioner Cody Hasbargen; 

Social Services – Commissioner Joe Grund; 

Recorder – Commissioner Buck Nordlof; 

Highway – Commissioner Jon Waibel; 

Auditor/Treasurer – Commissioner Joe Grund; 

H/R – Commissioner Cody Hasbargen; 

County Surveyor- Commissioner Jon Waibel;

Veterans Service Officer – Commissioner Joe Grund; 

Tourism Bureau- Commissioner Ed Arnesen; 

Wheelers Point Sewer- Commissioner Jon Waibel;

Department of Natural Resources: Commissioner Ed Arnesen and Commissioner Jon Waibel;

Drainage Committee: Commissioner Ed Arnesen, Commissioner Joe Grund, Byron Tviet, Anthony Pirkl, Josh Stromlund, Dennis Johnson, Marshall Nelson and SWCD Representative;

Enhanced 911 Committee: Commissioner Buck Nordlof and Commissioner Jon Waibel, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

GIZIIBII: SWCD Representative Corryn Trask;

Grievance Committee: Chair/Commissioner Joe Grund, James Austad, Savanna Slick, Daryl Fish, Josh Stromlund and Angie Eason; Alternate: Commissioner Cody Hasbargen;

Information Systems/Technology Committee: Commissioner Joe Grund, Commissioner Cody Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad; 

Insurance Committee: Commissioner Ed Arnesen, Commissioner Jon Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Jail Committee: Commissioners, Gary Fish, Anthony Pirkl, James Austad, Sandy Peterson, Peder Hovland and Lorene Hanson;

Joint Drainage Authority: 

JD22: Commissioner Joe Grund-District 3, Commissioner Ed Arnesen-District 5, Commissioner Jon Waibel-District 4; 

JD 62: Commissioner Joe Grund- District 3, Commissioner Ed Arnesen-District 5, Commissioner Cody Hasbargen-District 2; 

Labor/Management Committees: Commissioner Ed Arnesen, Commissioner Cody Hasbargen, Savanna Slick; Alternate: Commissioner Buck Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Buck Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Cody Hasbargen;

Law Library:  Commissioner Ed Arnesen, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Jon Waibel, Lorene Hanson, Jodi Ferrier, Mary Jo Otten, Josh Stromlund, Peder Hovland; Alternate:  Commissioner Cody Hasbargen;

Ordinance Committee: Commissioner Ed Arnesen, Commissioner Jon Waibel, James Austad, Gary Fish, Josh Stromlund; 

Park Commission: Commissioner Cody Hasbargen, Commissioner Ed Arnesen, Anthony Pirkl and Joe Laurin; Alternate: Commissioner Jon Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Buck Nordlof, Commissioner Ed Arnesen, Savanna Slick, Sue Ney, Anthony Pirkl, Christine Hultman, Lorene Hanson and Daryl Fish;   

Public Information Officer: Lorene Hanson; Alternate: Savanna Slick and James Austad;

SHIP Committee: Commissioner Buck Nordlof, Alternate: Commissioner Jon Waibel;

Snowmobile Trails Committee: Commissioner Joe Grund and Commissioner Buck Nordlof;

Solid Waste Committee/Household Waste: Commissioner Cody Hasbargen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Joe Grund, Anthony Pirkl, Tina Rennemo, Lorene Hanson and Mary Jo Otten; 

Subdivision Controls Committee: Commissioner Ed Arnesen, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioner Ed Arnesen, Commissioner Buck Nordlof, Anthony Pirkl, Josh Stromlund, Peder Hovland, Boyd Johnson and Mary Jo Otten;  

Northwest Angle Development: Commissioner Ed Arnesen, Commissioner Cody Hasbargen; Alternates: Commissioners;

Vets Service: Commissioner Buck Nordlof, Commissioner Joe Grund, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee: Commissioner Buck Nordlof, Angie Eason, Julie Berggren, Savanna Slick, Mary Jo Otten, Cassondra Brune;

2021 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Ronald Rudd (01-01-19 to 12-31-22) appointed 01-08-19; Alternate: Commissioner Buck Nordlof (01-01-19-12-31-22);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3- Marshall Nelson, District 4- Tom Mio, District 5-Anthony Head; at large; Ken Horntvedt and Weston Johnson; non-voting Commissioner Ed Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner Jon Waibel and Amy Ballard;

Humane Society: Commissioner Joe Grund and Gary Fish;

Headwaters Regional Development Commission: Commissioner Ed Arnesen and Commissioner Buck Nordlof; Alternate: Commissioner Joe Grund;

International Bridge: Commissioner Joe Grund and Commissioner Buck Nordlof;

Joint Powers Natural Resources Board: Commissioner Joe Grund and Commissioner Cody Hasbargen;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Ed Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Joe Grund;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Cody Hasbargen;

Lutheran Social Service Board: Commissioner Buck Nordlof and Amy Ballard; Alternate: Commissioner Jon Waibel;

Mid-State Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Mary Jo Otten;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad; 

Minnesota Counties Intergovernmental Trust: Commissioner Jon Waibel; Alternates: Commissioner Buck Nordlof and Lorene Hanson;

Minnesota Rural Counties Caucus: Commissioner Ed Arnesen; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Joe Grund (term expires 12/31/21) and Tom Mio (term expires 12/31/21) these are three-year terms;

North Country Community Health Services Advisory Committee: re-appoint Commissioner Joe Grund (term expires 12/31/22) and Tom Mio (term expires 12/31/21) these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Ed Arnesen and Josh Stromlund; Alternates: Commissioner Buck Nordlof and Commissioner Cody Hasbargen;

Northwest Board of Aging/Area Agency: Commissioner Buck Nordlof and Amy Ballard; Alternates: Commissioner Jon Waibel;

Northwest Community Action:  Commissioner Ed Arnesen; Alternates: Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Jon Waibel (term expires 12/31/2021, re-appointed in 2018) and Amy Ballard (term expires 12/31/2022, appointed in 2019).  This is a four-year term;

One Watershed/One Plan: Commissioner Ed Arnesen; Alternate: Commissioner Buck Nordlof;

Rainy Rapid River Board: Commissioner Cody Hasbargen and Josh Stromlund; Alternate: Commissioner Joe Grund;

Recreation Committee: Commissioner Ed Arnesen, Commissioner Jon Waibel and Anthony Pirkl;

Red River Valley Development Association:  Commissioner Ed Arnesen and Ken Horntvedt;

Regional Advisory: Jill Olson;

NW Emergency Communications Board: Commissioner Ed Arnesen; Alternates: Commissioner Cody Hasbargen and Jill Olson;

SWCD District Committee: Commissioner Joe Grund and Josh Stromlund; Alternate Commissioner Jon Waibel;

County/City/Tourism Joint Powers Board: Commissioner Ed Arnesen, Commissioner Cody Hasbargen and Gregg Hennum;

Housing & Redevelopment Authority of Baudette: Commissioner Cody Hasbargen; Alternate Commissioner Buck Nordlof.

LAKE OF THE WOODS TOURISM JOINT POWERS AGREEMENT

Motion 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and unanimously carried to add to the agenda, a closed session pursuant to MN. Stat § 13D.05.

Motion

Motion was made by Commissioner Ed Arnesen to close the regular meeting at 10:10 a.m. and go into closed session pursuant to MN. Stat § 13D.05. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote was, unanimously carried. 


In attendance: Full Board of County Commissioners, County Auditor/Treasurer Lorene Hanson and County Attorney James Austad.

Motion
Motion was made by Commissioner Jon Waibel to close the closed session at 11:44 a.m. and open the regular meeting. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chair Joe Grund called the meeting to recess at 11:45 a.m.

ATTEST: APPROVED:

______________________ ____________________________

County Auditor/Treasurer Chair of the Board,  

Lorene Hanson Joe Grund

December 29, 2020

AGENDA Tuesday, December 29, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

Approve the Minutes of December 15, 2020

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims
  • IRS Mileage Rate
  • Motion to Pay Year End Bills
  • Resolution for Year End Commitment of Funds
  • Transfer Funds to Ditch Funds

9:20 a.m. #4 Human Resources

  • Employee Recognition

9:30 a.m. #5 Wheelers Sanitation Board Appointments

9:35 a.m. #6 County Highway/Landfill

  • Highway Update
  • Permission to Hire Heavy Equipment Operator
  • Landfill Update

9:45 a.m. #7 Ditch Authority

  • Petition for Ditch Repair
  • Review Ditch Assessments

10:05 a.m. #8 Economic Development Authority

  • MN Counties Business Assistance
  • EDA Board Appointment


10:20 a.m. #9 Chamber of Commerce

  • Chamber Building

10:35 a.m. #10 Agenda

  • Remove Old/New Business

10:40 a.m. #11 COVID-19 Update

Correspondence:

Minnesota Counties Intergovernmental Trust

Friends Against Abuse

Old/New Business

  • Lessard–Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

December 29, 2020

Commissioner Proceedings

December 29, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 29, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Ed Arnesen and Jon Waibel.  Commissioner Buck Nordlof attended the meeting by phone conference. Also present: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the agenda with the following additions: Auditor-Treasurer/Motion to Pay off Ditch 28 Loan; EDA/Update on lineworkers school building.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the official and summarized minutes of December 15, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the following claims: Commissioners Warrant’s $15,470.01, Commissioners Warrant’s $1,942.61, Commissioners Warrant’s $7,011.61.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the claims against the County as follows: Revenue $12,358.76; Road & Bridge $7,510.72; County Development $6,496.00; Natural Resources Enhancement $5,050.00; Solid Waste $6,745.36; EDA $1,720.46.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/29/2020 For Payment 12/31/2020

Vendor Name Amount

American Solutions For Business 2,385.29

First State Tire Recycling 4,628.89

KRIS Engineering Inc 4,765.00

WIDSETH 11,624.33

32 Payments less than 2000 16,477.79

Final Total: 39,881.30

Further moved to authorize the payment of the following auditor warrants: December 16, 2020 for $374,168.39, December 23, 2020 for $90,085.21.

IRS Mileage Rate

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the 2021 Standard IRS Mileage rate for business miles at 56 cents per mile. 

Motion to Pay Year End Bills

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the payment of year end bills on the Auditors list on December 31, 2020.

Resolution for Year End Commitment of Funds

Resolution

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call:

RESOLUTION

YEAR END COMMITMENT OF FUNDS

RESOLUTION NO. 20-12-03

WHEREAS, per Lake of the Woods County Fund Balance Policy, the County Board will annually or as deemed necessary commit specific revenue sources for specified purposed by resolution;

NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County hereby commits the following reserves with the amounts to be determined at a later date: Building; Community Health; Elections; Health/Medical; Housing Rehabilitation; Land & Building Acquisitions; Sheriff’s Posse; Sheriff’s Vending Commission; Technology; Transit; Drainage Maintenance; Future Equipment, and Future Budget Expenditures. 

Transfer of Funds to Ditch Funds

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to authorize a temporary loan to Ditch Fund 26; to mitigate a temporary negative cash balance.

Ditch Loan

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the transfer of funds from Ditch 28 Fund to the Revenue Fund for payoff of Loan 2 at $10,000 and applicable interest. 

HUMAN RESOURCES

Employee Recognition

The 2020 Steven R. Sindelir Memorial Award for Excellence was awarded to Erik Tange. The Award for Excellence honorable mentions and years of service awards were also recognized.

WHEELERS SANITATION BOARD APPOINTMENTS

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to appoint Alan Thompson and Marshall Monk to the Wheeler’s Point Sanitary District Board for a three-year term beginning January 2, 2021 thru January 2, 2024.

COUNTY HIGHWAY/LANDFILL

Highway Update – County Engineer AJ Pirkl provided a highway update.

Permission to Hire Heavy Equipment Operator

Motion 

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to hire the heavy equipment operator as a seasonal employee until their college program is completed in May and then as a full-time employee.  The employee will be hired at grade 11, step 1, $20.33 per hour.  Also approved Chair Jon Waibel to sign the memorandum of understanding.

Landfill Update – County Engineer AJ Pirkl provided a landfill update.  A response was received from the MPCA and there is a new representative on the account.  Pirkl will be meeting with the MPCA the second week of January.

DITCH AUTHORITY

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and unanimously carried by roll call to close the regular meeting and open Ditch Authority.

The Ditch Authority discussed a ditch petition from Daniel Pieper.  The petition was submitted just as the county was brushing JD 22.  The area in question has been surveyed and Lake of the Woods County will work with Roseau County to look for grant availability for erosion control. Also discussed running a bulldozer on the bottom of the ditch to flatten out any possible high areas.  

The Ditch Authority also discussed a JD 28 project and billing for work done on JD 22.  Ditch assessments for 2021 were also reviewed.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and unanimously carried by roll call to close the Ditch Authority meeting and open the regular meeting.

ECONOMIC DEVELOPMENT AUTHORITY

MN Counties Business Assistance

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and unanimously carried by roll call for County Auditor/Treasurer Lorene Hanson to sign the County Relief Grants Certification form on behalf of the County for Business COVID Relief Funds in the amount of $256,250.  It was also the consensus of the Board for the Economic Development Authority to coordinate the administration of the funds. Economic Development Director, Ryan Zemek, will create an application, policy and a press release regarding how businesses can apply. 

EDA Board Appointment

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to adopt the following resolution:

Re-Appointment of Terms of the economic development authority

Resolution Number 20-12-04

Whereas Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which: Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

Chamber of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and 6-year terms are established as follows:

Board Member Term Expires Representing

Brock Stebackken 12/31/2023 City of Baudette

James “Buck” Nordlof 12/31/2023 County Board District 1

Jeff Bauers 12/31/2024 IDC

Mike Kinsella 12/31/2024 Tourism Board

Ed Arnesen 12/31/2025 County Board District 5

Jon Waibel 12/31/2025 County Board District 4

Brad Nylander 12/31/2020 Chamber of Commerce

Cody Hasbargen 12/31/2021 County Board District 2 

Joe Grund 12/31/2022 County Board District 3

Whereas one board members term expiring on December 31, 2020;

Now, therefore, be it resolved that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following board member for a 6-year term;

Board Member Term Expires Representing

Brad Nylander 12/31/2026 Chamber of Commerce

Lineworker School Building

The Board discussed the building formerly used for the lineworker school.

CHAMBER OF COMMERCE

Chamber Building

Erica Anderson, representing the Baudette-Lake of the Woods Chamber of Commerce, met with the Board regarding the chamber building.  The tourism bureau is in the final stages of moving out of the building. The Chamber is unable to keep the building, due to the cost. They are looking to the city and the county, who originally contributed the money for the building, on what to do next.  It was the consensus of the Board to take no action until after the City of Baudette has had an opportunity to discuss the topic. The county will add the Chamber Building to the 1/12/2021 meeting agenda.

AGENDA

Remove Old/New Business

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the removal of the following old/new business agenda items: CR 33.

COVID-19 UPDATE 

CHI LakeWood Health Public Health Manager, Kay M. Schell, said that the Moderna vaccine has started to arrive.  CHI LakeWood Health is focusing on vaccinating long-term care residents and staff right now.  More than 70 CHI LakeWood Health employees have received their first round of vaccine.

Savanna Slick, Human Resources Director for Lake of the Woods County, explained that The Families First Coronavirus Response Act expires as of December 31st, 2020.  With this expiring, county employees, who must be out due to COVID related issues, must use sick time.  Employees can reach out to their department head if a unique situation occurs.

ADJOURNMENT
Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to call the meeting adjourned at 11:40 a.m. 

Attest: January 5, 2021

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Joe Grund

December 15, 2020

AGENDA Tuesday, December 15, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

Approve the Minutes of November 24, 2020

9:05 a.m. #2 Social Services

  • Claims
  • Approval of Waiver Management Contract with Meridian Services
  • Approval of Northland Counseling Contract for Children’s Mental Health Services

9:15 a.m. #3 County Auditor/Treasurer

  • Claims
  • Salaries
  • Health Insurance/Health Care Savings Plan
  • Lake of the Woods County Extension Office Lease
  • Rinke Noonan Legal Services Agreement
  • 2021 Meeting Dates

9:35 a.m. #4 County Assessor

  • Appraiser Trainee/Appraiser Pay Schedule

9:45 a.m. #5 County Sheriff

  • PERA Resolution
  • I-Mobile Contract

10:00 a.m. #6 Central Square Presentation

10:30 a.m. #7 Public Hearing

  • Proposed closure of that portion of Township Road #167 crossing the CN Railroad at US/DOT #312192G located on 34th Ave NW, Pitt, MN

11:00 a.m. #8 County Highway/Landfill 

  • County Highway
  • Smart phone for employee 
  • Write of an IRS-US Treasury fuel tax refund 
  • Final approval of SAP 039-631-005
  • Update
  • Solid Waste
  • Solid Waste Assessments and Budgets 

11:15 a.m. #9 AirMedCare

  • Municipal Site Membership

11:30 a.m. #10 Arrowhead Library

11:45 a.m. #11 Lake of the Woods County Fair Board

  • Lake of the Woods Grandstand Project

12:00 p.m. #12 Public Health Contract with CHI LakeWood Health


12:15 p.m. #13 COVID-19 Update

6:00 p.m. #14 TNT Meeting

Old/New Business

  • Lessard–Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

December 15, 2020

Commissioner Proceedings

December 15, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 15, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Vice-Chair Ed Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Buck Nordlof, Ed Arnesen. Absent members: Commissioner Jon Waibel. Also present: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following additions: Baudette Fire Department/Funding Request.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the official and summarized minutes of November 24, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $22,009.54, Commissioners Warrant’s $2,431.52, Commissioners Warrant’s $13,926.03.

Approval of Waiver Management Contract with Meridian Services 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Purchase of Service Agreement – Host County Contract for Waiver Case Management with Meridian Services, Inc. and for Social Services Director Amy Ballard and County Attorney James Austad to sign the same.

Approval of Northland Counseling Contract for Children’s Mental Health Services 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried, with Commissioner Cody Hasbargen abstaining, to approve the Purchase of Service Agreement with Northland Counseling Center and for Social Services Director Amy Ballard, County Board Chair Jon Waibel and County Attorney James Austad to sign the same.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the claims against the County as follows: Revenue $456,626.63; Road & Bridge $103,854.93; County Development $435.72; Joint Ditch $360; Solid Waste $24,451.23, Economic Development $89.12.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/15/2020 For Payment 12/18/2020

Vendor Name Amount

Agassiz Asphalt LLC 54,000.00

Beltrami County Highway Dept 3,341.41

Cenex Co-Op Services, Inc. 3,681.89

Code 4 Services,Inc 14,593.31

Compudyne, Inc 3,907.00

Counties Providing Technology 3,751.00

DSC Communications 3,885.00

Election Systems & Software, Inc 2,768.06

Freeberg & Grund, Inc 24,633.10

Hoffman, Philipp & Knutson, PLLC 6,225.00

LOW Highway Dept 2,014.66

Malwarebytes Inc 3,135.00

Mar-Kit Landfill 10,563.75

Marco Technologies LLC 2,845.88

MN Counties Intergovernmental Trust 6,476.00

Motorola Solutions, Inc 360,005.00

University Of Mn 9,587.01

WIDSETH 8,107.78

Widseth Smith Nolting&Asst Inc 3,583.33

Wood Interiors 16,733.32

70 Payments less than 2000   41,980.13

Final Total: 585,817.63

Further moved to authorize the payment of the following auditor warrants: November 30, 2020 for $136,413.06, December 2, 2020 for $621,300.81, December 4, 2020 for $232,120.84, December 4, 2020 for ($90.90) and December 9, 2020 for $33,235.88.

Salaries

2021 Elected Officials & Non-Elected Department Heads Salaries

Motion 

Motion was made by Commissioner Joe Grund to adopt the following County Commissioners salaries schedule and County Board Chair salary schedule for the year 2021; and to adopt a committee meeting per diem of $125.00 for the year 2021.  The motion was seconded by Buck Nordlof and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Commissioners                 $21,500.00                          

Board Chair                      $22,500.00          

Motion was made by Commissioner Joe Grund to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2021. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and unanimously carried to adopt the following Elected Officials salary schedule for the year 2021.  

Elected Officials – Department Heads:

County Sheriff                      $91,162.08

County Aud/Treas                $89,470.80

County Recorder                  $75,606.48

County Attorney                   $112,125.60

Motion was made by Commissioner Joe Grund to adopt the following Non-Elected Department Heads salary schedule for the year 2021.  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.  

Non-Elected – Department Heads:

Assessor                              Mary Jo Otten            $86,213.52       

MIS Director                       Peder Hovland           $79,991.28

Public Works                      Anthony Pirkl             $101,915.28     

Land/Water                         Josh Stromlund           $86,046.48

Social Service                     Amy Ballard               $86,025.60      

Motion was made by Commissioner Joe Grund to adopt the following Non-Elected Department Heads salary schedule for the year 2021.  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.  

Non-Elected – Department Heads:

Veterans Service              Rick Rone                        $25,671.96

Human Resources           Savanna Slick                   $31,278.24          

Salary Adjustment, as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Joe Grund to adjust all full time Highway Union employees’ salary by a .60 cents per hour general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2021.  Motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

Salary Adjustment, as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Joe Grund to adjust all full time Solid Waste Union employees’ salary by a .60 cents per hour general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2021.  Motion was seconded by Buck Nordlof and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment (Excluding Elected and Non-Elected Department Heads) 

Motion- Non-Union

Motion was made by Commissioner Joe Grund to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by a .60 cents per hour general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2021.  Motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

Health Insurance/Health Care Savings Plan

Motion (motion made 10/27/2020)

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to set the 2021 county contribution for family health insurance up to $1,310 per month and single health insurance up to $960 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account, up to the IRS caps.  

Motion 

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve that all PERA eligible Lake of the Woods County employees contribute one percent (1%) of their regular pay (no overtime) into their Health Care Savings Plan (HCSP); in addition, Lake of the Woods County, as employer, will contribute one percent (1%) of the employee’s regular pay (no overtime) to the same all PERA eligible Lake of the Woods County employees.

Lake of the Woods County Extension Office Lease

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Lease Agreement with Independent School District #390 for the Lake of the Woods County Extension Office space and for Board Chair Jon Waibel to sign the same.

Rinke Noonan Legal Services Agreement

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the 2021 Legal Services Agreement, Proposal Option 1, with Rinke Noonan and for Board Chair Jon Waibel and County Attorney James Austad to sign the same.

ATTENDANCE

Commissioner Jon Waibel arrived to the meeting at 9:30 a.m.

2021 Meeting Dates

Motion 

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following 2021 County Board Meeting Dates:

2021 LAKE OF THE WOODS COUNTY BOARD MEETING DATES

January

Tuesday, January 5 (Organizational Meeting) 9:00 a.m. Government Center, Commissioners Room 

Tuesday, January 12 9:00 a.m. Government Center, Commissioners Room 

Tuesday, January 26 9:00 a.m. Government Center, Commissioners Room                                          

February

Tuesday, February 9 9:00 a.m.  Government Center, Commissioners Room

Tuesday, February 23 9:00 a.m.  Lake of the Woods School

March

Tuesday, March 9 9:00 a.m. Government Center, Commissioners Room 

Tuesday, March 23 9:00 a.m.  Government Center, Commissioners Room

April

Tuesday, April 13 9:00 a.m.  Government Center, Commissioners Room

Tuesday, April 27 9:00 a.m.  Government Center, Commissioners Room

May

Tuesday, May 11 9:00 a.m. Government Center, Commissioners Room 

Tuesday, May 25 9:00 a.m.  Government Center, Commissioners Room 

June

Tuesday, June 8 9:00 a.m. Government Center, Commissioners Room

Monday, June 14 6:00 p.m. Board of Equalization

Tuesday, June 15 10:00 a.m. NWA

Tuesday, June 22 9:00 a.m.  Government Center, Commissioners Room

July

Tuesday, July 13 9:00 a.m. Government Center, Commissioners Room 

Tuesday, July 27 9:00 a.m.  Government Center, Commissioners Room

August 

Tuesday, August 10 9:00 a.m.  Government Center, Commissioners Room

Tuesday, August 24 9:00 a.m.  Government Center, Commissioners Room

September

Tuesday, September 14 9:00 a.m. Government Center, Commissioners Room 

Tuesday, September 28 9:00 a.m.  Government Center, Commissioners Room 

October

Tuesday, October 12 9:00 a.m.  Government Center, Commissioners Room

Tuesday, October 26 9:00 a.m. Government Center, Commissioners Room

November

Tuesday, November 9 9:00 a.m. Government Center, Commissioners Room

Tuesday, November 23 9:00 a.m.  Government Center, Commissioners Room

December

Tuesday, December 14 9:00 a.m.  Government Center, Commissioners Room

Tuesday, December 14 6:00 p.m. TNT Meeting

Tuesday, December 28 9:00 a.m.  Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAY BE ATTENDING THE FOLLOWING:

AMC JOINT LEGISLATIVE CONFERENCE: February 17-18 in St. Paul

AMC LEADERSHIP CONFERENCE: March 31- April 2 in Nisswa

AMC DISTRICT 2 MEETING: June 16 and October 27

AMC POLICY COMMITTEE: September 16-17 in Alexandria

AMC ANNUAL CONFERENCE: December 6-8 in Bloomington

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Wednesday at 6:00 p.m. in the Commissioners Room at the Government Center

COUNTY ASSESSOR

Appraiser Trainee/Appraiser Pay Schedule

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve a change in pay scale for Tyler Swanson from Appraiser Trainee to Appraiser effective 10/5/2020 to grade 13, step 1, points 289, $22.72 per hour.

RECESS

The Board took a brief recess at 9:36 a.m. and reconvened the meeting at 9:45 a.m.

COUNTY SHERIFF

PERA Resolution

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

Resolution No. 20-12-01

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Andrew Jespersen meets all of the following Police and Fire membership requirements:                        

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  1. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  1. Said position charges this employee with the prevention and detection of crime;
  1. Said position gives this employee the full power of arrest, and 
  1. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Joe Grund, and the same being put to a vote, was unanimously carried.

I-Mobile State Patrol Contract

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the I-Mobile State Patrol Contract and for Chair Jon Waibel and County Sheriff Gary Fish to sign the same. 

CENTRALSQUARE PRESENTATION

Blakelyn Bailey from CentralSquare Technologies provided a presentation on the managed services that they provide for law enforcement organizations.

PUBLIC HEARING

Proposed closure of that portion of Township Road #167 crossing the CN Railroad at US/DOT #312192G located on 34th Ave NW, Pitt, MN

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open the Public Hearing at 10:30 a.m.

County Engineer, AJ Pirkl provided an update on the proposed project and several community members provided information to the Board.

Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to close the Public Hearing and open the regular meeting at 11:15 a.m.

After hearing overwhelming opposition from the public, it was the consensus of the Board to take no action on the proposed closure of that portion of Township Road #167 crossing the CN Railroad at US/DOT #312192G located on 34th Ave NW, Pitt, MN.

RECESS

The Board took a brief recess at 11:20 a.m. and reconvened the meeting at 11:25 a.m.

COUNTY HIGHWAY/LANDFILL

Highway

Smart Phone for Employee

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve a County owned smart phone and email address for employee Keith Grund.

Write off an IRS-US Treasury Fuel Tax Refund

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to write off $2,322.39 from accounts receivable for an IRS-US Treasury Fuel Tax Refund that has not been received.

Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to add to the agenda: Northwest Angle Drifters Request for Donation.

Northwest Angle Edge Riders Request for Donation

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve a donation to the Northwest Angle Edge Riders for two culverts at a cost of $1,200 from the reserve fund.

Final approval of SAP 039-631-005

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the final payment for SAP 039-631-005 for KGM Contractors, Inc. of Angora, MN in the total amount of $672,864.65 and hereby authorize final payment of $74,682.57.

Solid Waste

Solid Waste Assessments and Budget

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the 2021 solid waste assessments and budget as recommended by the solid waste committee.  The solid waste assessments will include a cap of 999 units.

AIRMEDCARE

AirMedCare Membership Agreement

Tami Evavold, from Guardian Flight, provided an update on the services included in the AirMedCare Network Municipal Site Membership.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the AirMedCare Network Municipal Site Membership Agreement for medical necessity within Lake of the Woods County or Roseau County in the amount of $16,803.00 for 2021 from the revenue fund and authorize Chair Jon Waibel to sign the same.

ARROWHEAD LIBRARY

Jim Weikum, Executive Director of the Arrowhead Library System, provided an update to the Board.  Weikum talked about the increased use of the mail book service and online library card application during the COVID-19 pandemic. He also shared information about new services, such as, eMagazines being added to the Libby App and online children’s picture books available through the TumbleBookLibrary. Weikum encourages area residents to go to the Arrowhead Library System’s website and participate in the Minnesota Speed Test Initiative, a project to collect data about broadband speed to help in efforts to improve broadband services in the area.

LAKE OF THE WOODS COUNTY FAIR BOARD

Lake of the Woods Grandstand Project

Members of the Lake of the Woods County Fair Board met with the County Board to discuss replacing the grandstands at the Lake of the Woods County Fairgrounds.  It was the consensus of the County Board to have the Fair Board continue to get bids for the project.  The County Board will reach out to the Economic Development Authority and request their assistance in researching funding opportunities.  The project will be placed on the County Board meeting agenda for January 12, 2021.

BAUDETTE FIRE DEPARTMENT 

Funding Request

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to contribute $20,000 from the reserve fund to the Baudette Fire Department to be used towards the purchase of 800 mhz radios for the volunteer firefighters.  The Baudette Fire Department will send an invoice to the county.

PUBLIC HEALTH CONTRACT WITH CHI LAKEWOOD HEALTH

Motion
Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the 2021 Purchase of Service Agreement between Lake of the Woods County and CHI LakeWood Health to coordinate Community Health Services, pending approval by the County Attorney, and for Chair Jon Waibel, County Attorney James Austad and Auditor/Treasurer Lorene Hanson to sign the same.

COVID-19 UPDATE

Kay M. Schell, Public Health Manager at CHI LakeWood Health, provided an update regarding the COVID-19 cases and vaccine.

RECESS

The meeting was called to recess at 1:10 p.m. and reconvened at 6:00 p.m.

TRUTH IN TAXATION MEETING 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to close the regular meeting and open the Public Hearing for Truth In Taxation meeting at 6:00 p.m. Members present, Commissioners Cody Hasbargen, Jon Waibel, Ed Arnesen (by phone), Buck Nordlof and Joe Grund (by phone).  Others present, County Auditor/Treasurer Lorene Hanson, County Assessor Mary Jo Otten, and Public Works Director Anthony Pirkl. 

County Auditor/Treasurer Lorene Hanson reviewed the 2021 Proposed County Levy at the Truth In Taxation Public Hearing.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to close the public hearing and open the regular meeting at 6:20 p.m.

Resolution

The following Resolution was proposed and moved for adoption by Commissioner Buck Nordlof:

Resolution Adopting

Certified 2021 Budget and Tax Levy

Resolution   2020-12-02

WHEREAS, the Proposed County Budget for the year 2021 has been reviewed by the Lake of the Woods County Board of Commissioners; and 

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2021:

Revenue Fund $ 1,768,300

Road & Bridge Fund $    449,580

Social Services Fund $    603,935

Economic Development Authority Fund $      60,000

2021 Proposed Budget and Tax Levy $ 2,881,815   

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2021:

Twp Road & Bridge $   451,470* 

Twp Fire – Baudette $     25,000

Twp Fire – Williams $     14,872

Twp Fire – NW Angle $       6,500

Total $   497,842

2021

* $451,470 for Township Road & Bridge includes $12,765 for Admin of Township Roads (438,705+12,765=451,470)

A public meeting to discuss the 2021 Proposed Budget and Tax Levy was held on Tuesday, December 15, 2020, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room. 

The motion was seconded by Commissioner Cody Hasbargen, and the same being put to a vote, was unanimously carried by roll call. 

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 6:25 p.m. 

Attest: December 29, 2020

______________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman Jon Waibel

November 24, 2020

AGENDA – Tuesday, November 24, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

Approve the Minutes of November 10, 2020

9:05 a.m. #2 Social Services

  • Claims
  • Approval of Contract with Tri-Valley for Volunteer Driver Services
  • Approval of Children’s Mental Health Grant Contract

9:15 a.m. #3 County Auditor/Treasurer

  • Claims
  • Affidavit of Lost Warrant
  • Resolution for Election Polling Places
  • MN Department of Revenue Lodging Tax Collection Agreement
  • Government Management Group Services Agreement
  • Con-Con Fund Application Review

9:45 a.m. #4 Friends Against Abuse – Jenell Feller

10:00 a.m. #5 Bollig

  • Resolution for Intention to be the Public Sponsor of a New Public Use General Aviation Municipal Airport

10:15 a.m. #6 Human Resources

  • Stipend Review

10:20 a.m. #7 County Surveyor Contract

10:30 a.m. #8 County Highway/Landfill 

  • Highway
    • Update 
  • Main Street Design Contract
  • Recognition of Years of Service Resolution – Mike Anderson
  • Landfill Update
  • Ditch Authority
    • County Ditch 1 Grant Acceptance from One Watershed One Plan   
  • Permission to Advertise RFP for County Ditch 1 Repair

10:45 a.m. #9 Emergency Management

  • 2020 Multi-Hazard Mitigation Plan Adoption by Resolution
  • Adoption of the Emergency Operations Plan for 2021


11:00 a.m. #10 COVID-19 Update

  • Media Campaign
  • Government Center
  • County Employees
  • Public Health/Hospital Update

11:15 a.m. #11 Ryan Zemek, Economic Development Authority Director

  • CARES Grants

Old/New Business

  • Lessard–Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center