August 30, 2022

August 30, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, August 30, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Joe Grund, Ed Arnesen, Jon Waibel, and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson. 

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following changes: Add: MPCA SSTS Grant, and Land Rent. Remove: Wheelers Point On/Off Sale & Sunday.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the minutes from August 16, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrants $3,967.88; Commissioners Warrants $5,698.71; Commissioners Warrants $6,331.42.

Auditor/Treasurer

Claims

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $60,442.27; Road & Bridge $5,124.76; Solid Waste $27,331.38; Economic Development $966.42.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/30/2022 For Payment 8/31/2022

Vendor Name Amount

Counties Providing Technology 4,052.00

Erickson/Sonja K. 3,000.00

Integris DBA 14,388.38

Lake Area Construction Inc 11,630.00

North East Technical Service,Inc 9,672.50

Pemberton Law, P.L.L.P. 3,234.50

Rolyan Buoys 5,074.65

Royal Tire Inc 9,970.36

SeaChange Print Innovations 2,412.53

 SHI International Corp 4,171.90

 U.S. Bank Equipment Finance 6,268.50

 33 Payments less than 2000 19,989.51

Final Total: 93,864.83

Further moved to authorize the payment of the following auditor warrants: August 17, 2022 for $12,690.28; August 24, 2022 for $15,832.28; August 25, 2022 for $315. 00. 

Land & Water

Approval of MPCA Subsurface Sewage Treatment System Program Grant

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel to approve the annual MPCA Subsurface Sewage Treatment System Program Grant that was presented by Land & Water Director Josh Stromlund. 

Sheriff

Permission to Hire Part-time Dispatcher

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the hire of Amy Pedersen as part-time dispatcher at Grade 10, Step 1, 20.59 per hour at 237 points effective August 22,2022. 

Human Resources

Set Date for Department Head Reviews

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to set the date for department head reviews for September 6, 2022 at 10:00a.m.

Public Works

Highway

County Engineer Anthony Pirkl gave an update on various Highway Department projects that included: Bridge on 53, County Road 8, County Road 30-Wabanica RD, and gravelling.

Solid Waste

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to add Permission to Advertise, Interview, & Hire to the Agenda.

Permission to Advertise, Interview, & Hire

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve permission to advertise for, interview, & hire a Solid Waste Processor at Grade 11, Step 1, 21.68 per hour at 265 points.

Solid Waste Assessment Discussion

County Engineer Anthony Pirkl discussed assessment cost changes with the board and the need to raise the solid waste assessment from $120.00 to $130.00 per unit, and for resorts to pay the full assessment fee and an additional ice road assessment fee moving forward in the payable 2023 assessment year. This is at the recommendation of the Solid Waste Committee due to rising costs in processing solid waste. Approval of this recommendation will be added to the next board meeting.

Solid Waste Update

County Engineer Anthony Pirkl informed the board that he did hear back from Koochiching County about the possibility of hauling demo work there. Koochiching County is interested in this agreement contingent on their permit. The discussion will continue over the next year.

Union Negotiations

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting at 9:33a.m. and open the closed session pursuant to MN Statute 13D.03 Union Negotiations. 

The following were present: Commissioners: Joe Grund, Buck Nordlof, Cody Hasbargen, Jon Waibel, Ed Arnesen, County Auditor/Treasurer Lorene Hanson, County Engineer Anthony Pirkl, and Human Resources Director Savanna Slick.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to close the closed session at 10:50a.m. and open the regular meeting. 

Land Rent

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to advertise for bids for leasing land and with the acres certified through FSA.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 11:00a.m.

Attest: September 13, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

August 16, 2022

COMMISSIONER PROCEEDINGS

August 16, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, August 16, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Vice-Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Jon Waibel, and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson. Absent: Commissioners: Buck Nordlof and Joe Grund.

Approval of Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following changes: Add: NWA Assessing, Lake of the Woods Fair Board, and Phone Stipend for Katy Johnson.

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from July 26, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $20,827.96; Commissioners Warrants $5,849.35; Commissioners Warrants $16,098.15.

Phone Stipend

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve a phone stipend in the about of $60.00 per month for Katy Johnson effective September 2022.

Auditor/Treasurer

Claims

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $130,111.39; Road & Bridge $228,180.39; County Development $1600.00; Solid Waste $75,295.44; Economic Development $44.56.

Warrants for Publication

Warrants Approved On 8/16/2022 For Payment 8/19/2022

Vendor Name Amount

Cenex Co-Op Services, Inc. 20,583.68

CentralSquare Technologies, LLC 2,066.37

Contech Engineered Solutions LLC 39,208.30

Erickson Timber Products 13,600.00

Fort Distributors Ltd 34,500.00

GM Construction Inc 2,217.98

Hometown Hardware 2,182.68

Howard’s Oil Company 7,880.47

Integris DBA 4,419.30

Lake Area Construction Inc 11,400.00

Larkin Hoffman Attorneys 3,132.25

Lavalla Sand & Gravel Inc 57,690.50

LOW Highway Dept 4,002.00

LOW School District–390 3,000.00

M & J Construction Of Holt, Inc. 60,010.00

Mar-Kit Landfill 18,254.00

Meuser Law Office PA 60,000.00

Naylor Heating & Refrigeration LLC 2,115.57

Northern Light Region 2,409.50

Pennington County Sheriff Office 6,448.93

R & Q Trucking, Inc 3,266.28

SeaChange Print Innovations 7,313.81

T-C Lighting 33,182.50

Voice Products 2,402.00

Wex Bank 2,272.04

87 Payments less than 2000 31,673.62

Final Total   $435,231.78

Further moved to authorize the payment of the following auditor warrants: July 27, 2022 for $14,582.71; August 3, 2022 for $6,959.45; August 9,2022 for ($56.00); August 9,2022 for $268,447.70; August 10,2022 for $113,379.05.

Appointment of Arrowhead Library Board Member

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to appoint Colleen Stanton to the Arrowhead Library Board through December 31, 2023. This appointment would be eligible for three additional 3-year terms.

Election Recount Agreement

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Election Recount Agreements for both the primary and general elections and to have the County Auditor/Treasurer sign the same.

Maintenance

Resolution

The Following Resolution was offered by Commissioner Ed Arnesen and moved for adoption:

RECOGNITION OF YEARS OF SERVICE

DENNIS BECKEL

RESOLUTION 2022-08-01

WHEREAS: Dennis Beckel has served Lake of the Woods County since November 28,2005 as Part-time Custodian Maintenance.

WHEREAS: Dennis Beckel has resigned from Lake of the Woods County effective July 23, 2022 with 16 years and 8 months of service.

NOW THEREFORE, BE IT RESOLVED: That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Dennis Beckel for his dedicated service and best wishes to him;

The resolution was seconded by Commissioner Cody Hasbargen and the same being put to a vote, was unanimously carried. 

Appoint Committee Member

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to appoint County Assessor Alisa Jacobsen to the following committees: Lake of the Woods Affordable Housing/Loan, Solid Waste Committee/Household Waste, Subdivision Controls, Township Road & Trails, Wellness Committee, and Mid-state Co-op. This appointment will replace previous County Assessor Mary Jo Otten.

Northwest Angle Assessing

It was the consensus of the board to approve the County Assessors office to rent a charter boat with a guide, as necessary, to assess the Northwest Angle area.

Emergency Management

2021 EMPG Grant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the 2021 Emergency Management Performance Grant as presented by Emergency Management Director Jill Hasbargen-Olson.

Large Event Ordinance-Event Permit

Emergency Management Director Jill Hasbargen-Olson explained the need for a large event ordinance that would require a permit for events of 500 or more attendees. The ordinance would ensure that a staff of Emergency Personnel would be available for such events. 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Cody Hasbargen and carried unanimously to set a date for the Ordinance Committee to meet September 6, 2022 at 9:00 a.m. to discuss and start the process for a large event ordinance.

Water Update

Emergency Management Director Jill Hasbargen-Olson gave an update of the flood efforts that included: Sandbagger Machines and Clean-up.

Public Works

Permission to Hire

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve to hire a Solid Waste employee to fill a recently vacant position.

Permission to Hire

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to hire Kraig Stokke for the Solid Waste Processor position at Grade 11, Step 1, 21.68 per hour, 265 points effective August 3, 2022. 

Phone Stipend

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve a phone stipend in the amount of $60.00 per month for Solid Waste Processor Kraig Stokke effective September 2022.

Permission to Advertise Interview & Hire

Temporary Heavy Equipment Operator

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to Advertise, Interview, & Hire for a Temporary Heavy Equipment Operator at Grade 11, Step 1, at 265 points.

Updates

County Engineer Anthony Pirkl gave an update on various projects and a Public Hearing was set for September 28, 2022 at 6:00p.m. to discuss the road construction projects in the Birch Beach and Sandy Shores area.

Recess

A brief recess took place at 9:50 a.m. and reconvened at 10:00 a.m.

Land & Water

Land and Water Director Josh Stromlund met with the Board of Commissioners and presented the following Findings of Fact/Conditional Use Permits.

Consideration of Zone Change #22-01ZC by Jennice Hayden

Southwest quarter (1/4) of the Northeast quarter (1/4) in Section Seven (7), Township One-hundred sixty-seven (167) North, Range Thirty-three (33) West- Parcel ID#06.07.13.000. Applicant is requesting an amendment to Section 303 of the Lake of the Woods County Zoning Ordinance as allowed by Section 1206. The amendment would change the classification for the property from a Special Protection (SP) District to a Rural Residential (R2) Zoning District for the purposes of allowing a permanent structure to be located on the property for residential purposes.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to Deny the following Findings of Fact/Conditional Use Permit #22-01ZC for Jennice Hayden as recommended by the Lake of the Woods County Planning Commission.

Lake of the Woods County 

Rezoning

Findings of Fact and Decision

Name of Applicant:Jennice HaydenDate:August 16, 2022
Location/Legal Description:SW¼NE¼ Section 7, T. 167N, R. 33W
Current Zoning Classification:Special Protection (SP)Proposed:Rural Residential (R2)
Parcel Number(s):06.07.13.000Application Number:22-01ZC

The County Board of Commissioners shall consider all facts from all sources prior to rendering a decision relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

  1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

___Yes X  No

Comments:No plan submitted
  1. Are the existing surrounding land uses consistent with the proposed zoning classification?

  X  Yes ___No

Comments:No change
  1. Will the zone change alter the characteristics of the neighborhood?

___Yes X  No

Comments:No change
  1. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

___Yes X  No

Comments:No change
  1. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

___Yes X  No

Comments:None
  1. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

___Yes X  No

Comments:No change
  1. Has there been a change in the development in the general area of the property in questions?

___Yes X  No

Comments:No change

8. Will the zone change have a negative effect on property values in the neighborhood?

___Yes X  No

Comments:No change
Conditions: 

The Lake of the Woods County Board of Commissioners hereby DENIES / APPROVES the application for a zone change WITH / WITHOUT special conditions.

August 16, 2022 _____________________________________

         Date James Nordlof

Chairman, Lake of the Woods County Board

Consideration of Zone Change #22-02ZC by Jennice Hayden

Southeast quarter (1/4) of the Northwest quarter (1/4) in Section Seven (7), Township One-hundred sixty-seven (167) North, Range Thirty-three (33) West- Parcel ID#06.07.24.000. Applicant is requesting an amendment to Section 303 of the Lake of the Woods County Zoning Ordinance as allowed by section 1206. The amendment would change the classification for the property from a Special Protection (SP) District to a Rural Residential (R2) Zoning District for the purposes of allowing a permanent structure to be located on the property for residential purposes.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to Deny the following Findings of Fact/Conditional Use Permit #22-02ZC for Jennice Hayden as recommended by the Lake of the Woods County Planning Commission.

Lake of the Woods County 

Rezoning

Findings of Fact and Decision

Name of Applicant:Jennice HaydenDate:August 16, 2022
Location/Legal Description:SE¼NW¼ Section 7, T. 167N, R. 33W
Current Zoning Classification:Special Protection (SP)Proposed:Rural Residential (R2)
Parcel Number(s):06.07.24.000Application Number:22-02ZC

The County Board of Commissioners shall consider all facts from all sources prior to rendering a decision relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

  1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

___Yes X  No

Comments:No plan for the property submitted
  1. Are the existing surrounding land uses consistent with the proposed zoning classification?

  X  Yes ___No

Comments:No change
  1. Will the zone change alter the characteristics of the neighborhood?

___Yes X  No

Comments:No change
  1. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

___Yes X  No

Comments:No change
  1. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

___Yes X  No

Comments:None
  1. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

___Yes X  No

Comments:No change
  1. Has there been a change in the development in the general area of the property in questions?

___Yes X  No

Comments:No change

8.   Will the zone change have a negative effect on property values in the neighborhood?

___Yes X  No

Comments:No change
Conditions: 

The Lake of the Woods County Board of Commissioners hereby DENIES / APPROVES the application for a zone change WITH / WITHOUT special conditions.

August 16, 2022 ______ _______________________________

Date James Nordlof

Chairman, Lake of the Woods County Board

Consideration of Zone Change #22-03ZC by Jennice Hayden

Southwest quarter (1/4) of the Northwest quarter (1/4) in Section Seven (7), Township One-hundred sixty-seven (167) North, Range Thirty-three (33) West- Parcel ID#06.07.23.000. Applicant is requesting an amendment to Section 303 of the Lake of the Woods County Zoning Ordinance as allowed by Section 1206. The amendment would change the classification for the property from a Special Protection (SP) District to a Rural Residential (R2) Zoning District for the purposes of allowing a permanent structure to be located on the property for residential purposes. 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following Findings of Fact/Conditional Use Permit #22-03ZC for Jennice Hayden to approve the request for an amendment to Section 303 of the Lake of the Woods County Zoning Ordinance as allowed by Section 1206 with conditions. The amendment would change the classification for the property from a Special Protection (SP) District to a Rural Residential (R2) Zoning District for the purposes of allowing a permanent structure to be located on the property for residential purposes. 

Lake of the Woods County 

Rezoning

Findings of Fact and Decision

Name of Applicant:Jennice HaydenDate:August 16, 2022
Location/Legal Description:SW¼NW¼ Section 7, T. 167N, R. 33W
Current Zoning Classification:Special Protection (SP)Proposed:Rural Residential (R2)
Parcel Number(s):06.07.23.000Application Number:22-03ZC

The County Board of Commissioners shall consider all facts from all sources prior to rendering a decision relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

  1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

  X Yes ___No

Comments:Recreational use
  1. Are the existing surrounding land uses consistent with the proposed zoning classification?

X Yes ___No

Comments:Mostly state land and tribal land
  1. Will the zone change alter the characteristics of the neighborhood?

___Yes X  No

Comments:Limited residential use
  1. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

___Yes X  No

Comments:No change
  1. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

___Yes X  No

Comments:None
  1. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

___Yes X  No

Comments:No change
  1. Has there been a change in the development in the general area of the property in questions?

___Yes X  No

Comments:None

8.   Will the zone change have a negative effect on property values in the neighborhood?

___Yes X  No

Comments:No change
Conditions: All buildings must follow all property setbacks
Any septic system must be approved

The Lake of the Woods County Board of Commissioners hereby DENIES / APPROVES the application for a zone change WITH / WITHOUT special conditions.

August 16, 2022 ______ _______________________________

Date James Nordlof

Chairman, Lake of the Woods County Board

Consideration of Zone Change #22-04ZC by Nels Holte

Government Lot Three (3) Section Seventeen (17), Township One-hundred Sixty-two North (162), Range Thirty-two (32) with Parcel ID #19.17.24.010. Applicant is requesting and amendment to Section 303 of the Lake of the Woods County Zoning Ordinance as allowed by Section 1206. The amendment would change the classification for the property from a Special Protection (SP) District to a Rural Residential (R2) Zoning District for the purposes of continued development of the property.

Motion 

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following Findings of Fact/Conditional Use Permit #22-04ZC for Nels Holte to approve the amendment to Section 303 of the Lake of the Woods County Zoning Ordinance as allowed by Section 1206 with conditions. The amendment would change the classification for the property from a Special Protection (SP) District to a Rural Residential (R2) Zoning District for the purposes of continued development of the property.

Lake of the Woods County 

Rezoning

Findings of Fact and Decision

Name of Applicant:Nels HolteDate:August 16, 2022
Location/Legal Description:Government Lot 3 Section 17, T. 162N, R. 32W
Current Zoning Classification:Special Protection (SP)Proposed:Rural Residential (R2)
Parcel Number(s):19.17.24.010Application Number:22-04ZC

The County Board of Commissioners shall consider all facts from all sources prior to rendering a decision relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

  1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

 X  Yes ___No

Comments:Currently residential
  1. Are the existing surrounding land uses consistent with the proposed zoning classification?

 X  Yes ___No

Comments:Additional residential in area
  1. Will the zone change alter the characteristics of the neighborhood?

___Yes X  No

Comments:No change
  1. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

___Yes X  No

Comments:No change
  1. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

___Yes X  No

Comments:No change
  1. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

___Yes X  No

Comments:No change
  1. Has there been a change in the development in the general area of the property in questions?

___Yes X  No

Comments:No change

8.   Will the zone change have a negative effect on property values in the neighborhood?

___Yes X  No

Comments:No change
Conditions: Homeowner should consider the following items:
A permanent ring dike to encircle structure and septic system. It may be reinforced with rip rap
Repair rip rap along shoreline. 
Consider construction of breakwater to reduce wave energy.

The Lake of the Woods County Board of Commissioners hereby DENIES / APPROVES the application for a zone change WITH / WITHOUT special conditions.

August 16, 2022 ______ _______________________________

Date James Nordlof

Chairman, Lake of the Woods County Board

Lake of the Woods County Fair Board

Lake of the Woods County Fair Board members J.P. Sweet and Rob Hruby came to the board to formally thank them for their donation to the fair and to give an update on the fairgrounds and plans for the centennial fair next year.

RECESS

With no further business before the Board, Vice-Chair Ed Arnesen called the meeting to recess at 10:36 a.m.

Attest: August 30, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Ed Arnesen

July 26, 2022

July 26, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, July 26, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Jon Waibel, Cody Hasbargen, Joe Grund. Also present was County Auditor/Treasurer Lorene Hanson. Absent: Commissioner Ed Arnesen.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from July 12, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrants $10,831.64; Commissioners Warrants $1,692.72; Commissioners Warrants $7,586.84.

Auditor/Treasurer

Claims

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $68,531.98; Road & Bridge $29,521.55; County Development $425.00; Solid Waste $11,289.71.

WARRANTS FOR PUBLICATION

Warrants Approved On 7/26/2022 For Payment 7/29/2022

Vendor Name Amount

Andrew J. Stoskopf Trucking Inc.             15,375.00 

Counties Providing Technology               3,972.00 

Frontier Precision Inc                           7,346.63

Larkin Hoffman Attorneys                   3,840.00 

LOW Soil & Water Cons. Dist.             28,486.00 

Minnesota Ui                                       2,158.59 

North East Technical Service,Inc               4,307.50 

SeaChange Print Innovations               2,770.59 

Swart/Bryan                                       2,000.00 

Titan Machinery – Roseau                           3,831.62 

U.S. Bank Equipment Finance               6,268.50 

Ziegler, Inc                                          4,277.41 

73 Payments less than 2000 25,134.40

Final Total: 109,768.24

Further moved to authorize the payment of the following auditor warrants: July 13, 2022 for $87,434.56; July 20, 2022 for $53,016.65.

Set Budget Meeting Dates

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to set the budget meeting dates as follows:

Date                                  Time

August 16, 2022       Following the Regular Board Meeting

August 23, 2022       9:00 a.m.

August 24, 2022       9:00 a.m.

August 30, 2022       Following the Regular Board Meeting 

Maintenance

New Carpet

MIS Director Peder Hovland and Maintenance Supervisor Shane Shaw presented two quotes to the board for the new carpet installation and requested one quote be approved.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the quote from Hiller Commercial Floors in the amount of $86,284.80 to be paid for out of the building fund. 

Public Works

Highway

County Engineer Anthony Pirkl discussed various Highway Department projects with the board that included: CSAH 30, CSAH 8, and Culverts. 

FEMA Culvert Replacement Bids

County Engineer Anthony Pirkl informed that board that he had received one bid from Wayne Carlson & Todd Barnes for the culvert replacement project in the amount of $69,999.98.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the joint bid from Wayne Carlson & Todd Barnes for the culvert replacement project in the amount of $69,999.98.

Solid Waste

County Engineer Anthony Pirkl gave an update to the board on various projects in the Solid Waste Department.

Part-Time Hire Ted Furbish

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the part-time hire of Ted Furbish at $45.00 per hour without benefits.

Set Work Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to set a work session for Solid Waste on August 2, 2022 at 10:00 a.m.

Ditch Authority

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open the Ditch Authority meeting.

Petition for Partial Ditch Abandonment

The board reviewed the petition for partial ditch abandonment. County Engineer Anthony Pirkl presented information about ditch 7 and ditch 26. The petition for ditch abandonment was denied due to this being the outlet for ditch 26. 

Joining the Meeting

Commissioner Ed Arnesen joined the meeting at 10:00 a.m.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen to close the Ditch Authority meeting and open the regular meeting.

Flood Update

County Sheriff Gary Fish gave an update to the board that included: Sandbags, Emergency flood calls, Federal Preliminary Damage Assessment, Individual Assistance, Forms for Small Business Administrations, and FEMA.

Mike Hirst gave an update to the board on water levels and answered any questions the board had from the previous meeting. Land and Water Director Josh Stromlund informed the board that his office has given out flood damage forms to the Northwest Angle. 

4-H Transportation Request

Brenda Jewell Nelson came to the board to request funds to help pay for bus transportation for 14 youths that have qualified to participate in the Minnesota State Fair. She informed the board that most of the costs have been paid for and is requesting $1,400.00 to pay the rest of the cost for the bus. 

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the request for the transportation cost in the amount of $1,400.00 to be paid for out of Con-Con funds.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 10:40 a.m.

Attest: August 16, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

July 12, 2022

July 12, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, July 12, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Jon Waibel, Cody Hasbargen, Joe Grund and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. 

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: Fair Board

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the minutes from June 28, 2022.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the minutes from July 5, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $14,896.27; Commissioners Warrants $3,542.69; Commissioners Warrants $17,688.39.

Water Levels

Resource Conservationist Mike Hirst spoke with the board about the water levels, datum points, and the 1925 convention and protocol treaty. He will take any questions the Commissioners have to the appropriate boards for answers and can have members from the Lake of the Woods Control Board come to a future meeting. 

Emergency Management Director Jill Hasbargen-Olson also gave a brief update on the flood efforts including: Sandbagging and Individual Assistance funds for flood damage. She recommends everyone with damage to a primary residence documents their damages.

Fair Board

J.P. Sweet came to the board to discuss funding for the current county fair and to inform the board of plans for the centennial county fair that will take place next year.

Auditor/Treasurer

Claims

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $117,944.67; Road & Bridge $231,305.27; County Development $3,986.25; Joint Ditch $160.00; Solid Waste $49,864.35; EDA $1,451.09.

     WARRANTS FOR PUBLICATION

Warrants Approved On 7/12/2022 For Payment 7/15/2022

Vendor Name Amount

Arrowhead Library System           33,118.00 

Cenex Co-Op Services, Inc.           19,656.10 

Cleverbridge Inc.                                   3,190.00

Dodds Lumber                                   2,538.04 

Erickson Timber Products                        17,160.00 

Farmers Union Oil Co.                       9,624.84 

GM Construction Inc                       10,000.00 

Hometown Hardware                       2,452.74 

Howard’s Oil Company                       14,046.40 

Integris DBA                                   3,168.26 

Knife River Corporation                       132,316.80 

Lavalla Sand & Gravel Inc           4,706.40 

LOW Fair Association                       25,000.00 

LOW Highway Dept                       2,405.16 

M-R Sign Co, Inc                                   9,203.12 

Mar-Kit Landfill                                   24,143.50 

Marco Technologies LLC                         4,009.98 

Naylor Heating & Refrigeration LLC 9,466.00 

Powerplan                                               17,534.59 

Quadient Finance USA Inc.           2,000.00 

 R & Q Trucking, Inc                       3,666.00 

University Of Mn                                   9,618.63 

Voyageurs Comtronics, Inc           2,640.00 

Walker Pipe & Supply                       9,310.00 

Wex Bank                                               2,887.03 

WIDSETH                                               5,236.25 

Ziegler, Inc                                   2,120.69 

50 Payments less than 2000  23,493.10

Final Total: 404,711.63

Further moved to authorize the payment of the following auditor warrants: June 29, 2022 for $8048.47; July 5, 2022 for ($301.58); July 5, 2022 for $815,318.37; July 6, 2022 for $88,503.03; July 6, 2022 for $1,155,319.37.

Appointment of 2022 Election Judges, UOCAVA & Absentee Ballot Boards and Hourly Pay

County Auditor-Treasurer Lorene Hanson met with the County Board to approve election judges, to set up UOCAVA and Absentee Ballot Boards, for the appointment of the Canvassing Board and to request a pay increase for the election judges; all for the 2022 primary and general elections.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously  to approve the following election judges for the 2022 State Primary (August 9, 2022) and the General (November 8, 2022) Elections:  Christie Russell, Sandy Peterson, Judy Johnson, Shelley Pepera, Rita Krause, Margie Sporlein, Dale Boretski, Dawn Christianson, John Carroll, Dena Pieper, Alisa Jacobsen, Heather Larson, Barb Larson, Beverly Becklund, Jo Aery, Jennifer Hovde, Mary Jo Otten, Jaime Boretski-LaValla, Mike Rasmussen, Marti Carlson, Jon Hanson, Lester Boomgaarden, Connie Nesmith, Anna Sanchez, Chelsea Anderson, Rita Hasbargen, Erik Tange and Lorene Hanson.  

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the hourly pay for election judges as follows:  head election judges at $14.00 per hour and election judges at $13.00 per hour, effective with the 2022 elections.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to appoint the following Election Judges to the UOCAVA Board for the 2022 State Primary and General Elections:  Christie Russell, Rita Hasbargen, Anna Sanchez, Connie Nesmith, Chelsea Anderson, Erik Tange and Lorene Hanson.    

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to appoint the following Election Judges to the Absentee Ballot Board for the 2022 State Primary and General Elections:  Christie Russell, Lester Boomgaarden, Dale Boretski, Rita Hasbargen, Anna Sanchez, Connie Nesmith, Chelsea Anderson, Erik Tange and Lorene Hanson.    

Appointment to Canvassing Board

County Auditor-Treasurer Lorene Hanson met with the County Board to request approval to appoint two Commissioners to the 2022 Canvassing Board.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to appoint Commissioners Jon Waibel and Cody Hasbargen to the Canvassing Board for the 2022 State Primary and General Elections.     

Department of Corrections

Department of Corrections District Supervisor Cody Underdahl came to the board to introduce himself as the new point of contact for the county and gave an update to the board.

Public Works

Highway

County Engineer Anthony Pirkl came to the board to discuss plans for 2023 and 2024 that included: CSAH 8, Birch Beach and Sandy Shore roads. 

Catastrophic Illness Donation 

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the Catastrophic Illness donation, as presented by County Engineer Anthony Pirkl, of one day per employee for up to 20 days.

Culvert Question

Concerned citizen Ivan Dahl had questions about the culverts being replaced by his home. County Engineer Anthony Pirkl explained the process and that they are improving the culverts that were washed out.

Solid Waste

County Engineer Anthony Pirkl informed the board of clean-up efforts at the landfill and that it is the cleanest he has seen with just two employees working there at this time. 

Foam Filled Tires for Telehandler

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the purchase of foam filled tires for the telehandler in the amount of $8,594.10 to be paid for out of the solid waste budget.

New Bailer

County Engineer Anthony Pirkl informed the board that the bailer is no longer working. He will be looking into a replacement next year out of the Solid Waste budget. 

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to add LED Light Installation to the agenda.

LED Light Installation

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the installation of LED lights in the solid waste building in the amount of $5,170.00.

Human Resources

Permission for Grade Increase

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve a grade increase for MIS Director Peder Hovland from Grade 19, Step 20, $39.79 per hour at 435 points to Grade 20, Step 10, $42.08 per hour at 486 points effective next pay period.

Land & Water

Consideration of Conditional Use Permit #22-10CU by Steve Cooper

Land & Water Director Josh Stromlund met with the board and presented a Consideration of Conditional Use Permit #22-10CU by Steve Cooper: A Tract in the Northeast quarter of the Northeast quarter described as follows: The East 400’ of the North 480’ in Section Twenty-Five (25), Township One-Hundred Sixty-two (162) North, Range Thirty-three (33) West- Parcel ID#18.25.11.010. Applicant, as required by Lake of the Woods County Zoning Ordinance Section 401C, is requesting the commercial operation of a short-term transient rental in a Rural Residential Zoning District (R2).

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following Findings of Fact/Conditional Use Permit #22-10CU for Steve Cooper to approve the commercial operation of a short-term transient rental in a Rural Residential Zoning District (R2) with the following conditions:

  1. Applicant to work with Land and Water Planning Office to get septic up to code in two (2) year time period.
  2. Occupancy to be based on septic system capacity.
  3. CUP terminates on sale or transfer of property.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Stephen and JoLynn Cooper Date:  July 12, 2022

Location/Legal Description:  A tract in the Northeast quarter of the Northeast quarter described as follows: The East 400’ of the North 480’ in Section Twenty-five (25), Township One-hundred Sixty-two (162) North, Range Thirty-three (33) West – Parcel ID#18.25.11.010. 

Project Proposal:  Applicant, as required by Lake of the Woods County Zoning Ordinance Section 401C, is requesting the commercial operation of a short-term transient rental in a Rural Residential Zoning District (R2).

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )
    • Why or why not? Recreational development.
  2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Residential recreational development. No change.

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

  1. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not?  County Road 8 and private driveway.

  1. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not? Remain residential.

9. Does the project proposal have a reasonable need to be in a shoreland location? YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X)  NO (  )  N/A (  )

Why or why not? Private septic.

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

__________________________________________________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems? YES (X)  NO (  )  N/A (  )

Why or why not? Well has been tested and septic will be brought up to code if needed.

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?

YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (X)  NO (  )  N/A (  )

Why or why not? Natural vegetation.

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

YES (  )  NO (X)  N/A (  )

Why or why not? Not needed.

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )

Why or why not? Onsite parking in driveway.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Applicant to work with Land and Water Planning Office to get septic up to code in two (2) year time period.
  2. Occupancy to be based on septic system capacity.
  3. CUP terminates on sale or transfer of property.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

July 12, 2022 _____________________________________

Date James Nordlof

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 10:35 a.m.

Attest: July 26, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

July 5, 2022

July 5, 2022

Emergency Meeting-Flooding

The Lake of The Woods County Board of Commissioners met in an emergency session on Tuesday, July 5, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Jon Waibel, Cody Hasbargen, Joe Grund and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. 

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda.  

FLOODING

Lake of the Woods County Board of Commissioners, Emergency Management Director Jill Hasbargen-Olson, Regional Coordinator of Northern Areas from Homeland Security Heather Winkleblack, County Engineer Anthony Pirkl, Land & Water Director Josh Stromlund, and Sheriff Gary Fish met to discuss the ongoing flood efforts. Emergency Management Director Jill Hasbargen-Olson informed the board that the sandbagging efforts from the week prior went well and they did have volunteers come to help fill the sandbags. Ms. Hasbargen-Olson also updated the board on the cost of another sandbagger quoted at $2500.00. Commissioner Ed Arnesen felt from the meeting held in Warroad, MN on Wednesday June 29, 2022 that the need for a second sandbagger at the Northwest Angle was not as great as previously thought. 

Regional Coordinator of Northern Areas from Homeland Security Heather Winkleblack informed the board that Lake of the woods County did meet the threshold for federal disaster relief and that the bill is awaiting a signature from President Joe Biden. Ms. Winkleblack also informed the board that the timeline could be up to a month before the document is signed. Ms. Winkleblack also suggests that moving forward Lake of the Woods County invests in water level gauges like the ones Red River uses. 

Concerned Citizens asked about what assistance they could expect because the federal assistance does not cover private property. Ms. Winkleblack informed them that flood insurance would be the main source of help for them, but there is the possibility of individual assistance after the water levels go down and damage is assessed. Commissioner Ed Arnesen stressed again the importance of documenting the damage and funds used to fix it. 

Land & Water Director Josh Stromlund informed the board on various damage he has surveyed and the damage to the islands of Pine and Garden. He will be giving a presentation to the regional management team with images of the current flood damage to show that storm surges and winds contribute to the damage and it is not just water levels alone. 

There have been many concerned about contamination of well water due to the floods. Well testing kits will become available to those who need them.

The board discussed the 1925 convention and protocol treaty and questioned the datum points that are being used in current year. They will continue this conversation after reaching out to the Lake of the Woods Control Board for more clarity. 

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 10:00 a.m.

Attest: July 12, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

June 28, 2022

June 28, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, June 28, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Vice-Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Jon Waibel, Cody Hasbargen, Joe Grund and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: County Board Chair Buck Nordlof.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: Affirmative Action Plan Approval, Flood including: ARP Funds, Williams Fire Department, & Sandbagging. Remove: DNR Land Sale.

Set Meeting Date

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to set an Emergency Flood Meeting for July 5, 2022 at 9:00 a.m. to be held in the County Commissioners Room. 

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from June 7, 2022.

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from June 14, 2022.

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the Board of Equalization minutes from June 13,14,& 21 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $9,980.13; Commissioners Warrants $2,999.47; Commissioners Warrants $39,037.15.

Approval of Crisis Sub-Contract Sanford- Bemidji

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen to approve the purchase of service agreement for Mental Health Crisis Intervention and Stabilization Services for adults between Sanford-Bemidji and Lake of the Woods County.

Recorders

County Recorder Sue Ney discussed a program available through Tyler Technologies called Document Alert. She is requesting approval to purchase the software in the amount of $3,900 in one-time fees and $600.00 in yearly maintenance costs to be paid for out of the Recorder’s Technology Fund. 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the purchase of the Document Alert program from Tyler Technologies, to be paid for out of the Recorder’s Technology Fund.

Northwest Angle- Public Access & Materials

The board discussed the public accesses at the angle that are being threatened by the flood and the possibility of getting materials to the Northwest angle to improve the public access and parking issues. 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve an amount up to $30,000 to assist the Northwest Angle and for County Engineer Anthony Pirkl to use the funding at his discretion for required improvements to public access areas. 

Flood Update- Sandbagging, Volunteers, ARP, & FEMA

The County Board of Commissioners, Emergency Management Director Jill Hasbargen-Olson, Sheriff Gary Fish, and County Engineer Anthony Pirkl discussed the on-going flood disaster and the need for volunteers. They discussed the possibility of using American Rescue Plan funding and/or funding from FEMA to continue to assist the community during this crisis. The need for volunteers is crucial in the efforts for sandbagging, however, they have been unsuccessful in getting enough volunteers. 

Williams Fire Department

Williams Fire Department Volunteer Officer Cory Estling joined the meeting by phone to discuss the fire departments concerns with the organization of the flood efforts. They are concerned that their volunteers may be pulled away from emergencies that require their assistance and that the funds are being depleted. They are willing to continue assisting with the sandbagging efforts but would like the process to be more organized and not rely on them to make the decisions.

Flood Sandbagging Volunteer Help

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve $30.00 per person, per hour up to an amount of $10,000 to volunteer sandbaggers to be donated to a Lake of the Woods County non-profit organization of their choice. 

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to add GPS Survey Equipment to the agenda.

Public Works

GPS Survey Equipment

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the purchase of refurbished GPS Survey Equipment in the amount of $7,323.29.

Build a Better Mouse Trap Award

County Engineer Anthony Pirkl informed the board that two of the inventive ideas by Todd Fadness to improve equipment had received recognition from the State. An honorable mention and a 2nd place win for a quick attachment modified with drilled holes to improve ditch clean up and a shear attachment used to clip trees. 

Phone Stipend

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve a phone stipend in the amount of $60.00 per month for Tim Aery effective July, 2022. 

New Hire

County Engineer Anthony Pirkl informed the board that they have been unsuccessful in hiring for a solid waste position that would need to be filled by September. They will advertise for the position again. 

Human Bio-Solids Options

County Engineer Anthony Pirkl informed the board that T&K Outdoors located in Bemidji was interested in the drop off, maintenance, and removal of dumpsters for Human Bio-Solids in the winter months. 

Hauling Options

County Engineer presented a formal letter drafted to Koochiching County about the possibility of hauling demolishing work beginning in 2025. 

Move Ditch Authority Meeting

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to move the Ditch Authority- Petition for Partial Ditch Abandonment to the regular board meeting July 26, 2022. 

IT/Maintenance

Cold Storage Repair

Maintenance Supervisor Shane Shaw requested approval from the board for the repair and improvement of the cold storage building in the amount of $3,000.00. The repairs would be done by Brian Swart.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the hire of Brian Swart to repair the cold storage building in the amount of $3,000.00.

Fob Installation on New HWY Doors

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to install wiring on the new Highway Department doors for key fobs in the amount of $5,713.00.

Move Work Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to move the Maintenance Work Session to July 5, 2022 following the emergency meeting.

Auditor/Treasurer

Correspondence

County Auditor/Treasurer Lorene Hanson presented a thank you letter to the Board of Commissioner from the Lake of the Woods Senior Boating.

Claims

Motion was made by Commissioner Joe Hasbargen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $90,740.55; Road & Bridge $146,186.47; County Development $560.00; Joint Ditch $240.85; Solid Waste $59,660.26; EDA $2,144.32.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/28/2022 For Payment 6/30/2022

Vendor Name Amount

Alternative Business Furniture 2,570.07

Cenex Co-Op Services, Inc. 17,241.11 

Counties Providing Technology 3,972.00

Freeberg & Grund, Inc 5,932.50

Holen Electric 3,325.00 Integris DBA           9,910.70 

Just For Kix 2,775.00 

KGM Contractors Inc 20,601.67 

Larkin Hoffman Attorneys 36,473.00 

Lavalla Sand & Gravel Inc 29,261.00 

LOW Highway Dept 3,846.05 

North East Technical Service,Inc 13,290.31 

Northwest Electric Inc. 9,900.00 

Polk County Highway Dept 3,468.95 

Rainy Lake Oil, Inc 4,543.37 

T-C Lighting 26,171.11 

U.S. Bank Equipment Finance 6,268.50 

Voice Products 2,248.00

Wex Bank 2,923.79 

WIDSETH 2,500.00 

Ziegler, Inc 54,678.00

65 Payments less than 2000 37,632.32

Final Total: 299,532.45

Further moved to authorize the payment of the following auditor warrants: June 7, 2022 for $30,000; June 8,2022 for $1,069,175.03; June 15, 2022 for $30,575.10; June 20, 2022 for $10,759.03.

Appointment of Arrowhead Member

It was the consensus of the board to reach out to members of the community to find someone to appoint to the position.

Affidavit of Lost Warrant

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen to approve the Affidavit of Lost Warrant numbered 38385 in the amount of $255.14.

Liquor Licenses

Border View

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Liquor License for Border View Lodge.

Sportsman’s Lodge

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Liquor License for Sportsman’s Lodge. 

Approval of Affirmative Action Plan

Motion

Motion was made by Commissioner Jon Waibel to approve the Affirmative Action Programs for People of Color, Women and Individuals with Disabilities effective June 1,2022 and to authorize Commissioner Chair James “Buck” Nordlof to sign the same. The motion was seconded by Commissioner Joe Grund and the same being put to a vote, was unanimously carried.

Attorney Client Privilege- Closed Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting and open the closed session Attorney Client Privilege meeting (Pursuant MN Statute 13D.05 Subd.3B).

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to close the closed session Attorney client Privilege meeting and open the regular meeting.

RECESS

With no further business before the Board, Vice-Chair Ed Arnesen called the meeting to recess at 12:35 p.m.

Attest: July 12, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Ed Arnesen

June 14, 2022

 June 14, 2022

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 14, 2022 at the Angle Outpost Resort, Angle Inlet, MN. 

Call To Order

Chair Buck Nordlof called the meeting to order at 10:30 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Jon Waibel, Joe Grund and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: Commissioner Cody Hasbargen

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: IRS Mileage Rate

PUBLIC HEARING- BOARD OF EQUALIZATION

Motion

Motion was made by Commissioner Jon Waibel, second by Commissioner Ed Arnesen and carried unanimously to close the regular meeting and open the public hearing for Board of Equalization.

Appeals of Estimated Market Value

Chair Buck Nordlof read the rules of appeals that included: Only Estimated market values not tax amounts can be appealed at this time, appeals will be done one at a time, and no decision on an appeal will be done until all appeals are heard. Concerned citizens asked about the increase in values and the board explained the process that causes that increase to occur. The board suggested that they take written comments from this meeting to the Assessor before the closing date of the board of equalization meeting for appeals on June 21,2022. Concerned Citizen Paul Colson asked what the board is doing to help the Northwest Angle. He is concerned that during the last few years their community has taken a hit with COVID-19 and now the flooding crisis and they feel left behind. Commissioner Ed Arnesen explained that they are working with the best lobbyist in the state to obtain funding for the Northwest Angle and are actively involved in assisting their community. 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to close the public hearing for Board of Equalization and open the regular meeting.

LEGISLATIVE UPDATE

Commissioner Ed Arnesen gave an update on various topics he has been actively working on with lobbyist that include: Bonding bill for Law Enforcement Center, NWA Relief, Williams School Building, PILT, and Tourism bill. Due to many changes this year with election and new representation it is possible that these efforts will need to be re-introduced if there is not a special session. There was also discussion around placing a public access at the NWA, currently the public does not have a launch and getting materials to the angle for other projects. The board will discuss this further in the meeting June 28,2022.

ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Executive Director Julie Ring, Member Engagement Coordinator Ryan Erdmann, Research Coordinator Jill Suurmeyer, and Policy Analyst Carli Stark from the Association of Minnesota Counties (AMC) thanked the board for inviting them to the Northwest Angle and gave an update on some of the actions they have taken to assist counties which included: Pandemic response, National Opioid Settlement, Legislative Successes, and Education.

ECONOMIC DEVELOPMENT AUTHORITY

EDA Director Ryan Zemek gave an update of various projects he is working on in the county that included: aid for flood damage, erosion, and forgivable loans.

PUBLIC WORKS

Assistant Engineer Boyd Johnson and County Engineer Anthony Pirkl gave an update on various projects that included: Working with FEMA on flood damage, Brushing Crews for Northwest Angle in Winter, Ditch clean-up, and calcium chloride. 

Approve Hire of Solid Waste Program Manager

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the hire of Brock Stebakken as the Solid Waste Program Manager at Grade 14, Step 5, 27.57 per hour at 321 points effective next full pay period.

Credit Card Approval

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve a county credit card for Solid Waste Program Manager Brock Stebakken. 

FLOOD UPDATE

Concerned citizen Paul Colson reviewed the 1925 Convention and Protocol Treaty between the United State and Canada and voiced his concerns to the board. It was the consensus of the board to continue to review the treaty for better understanding before taking any action. The board also gave an update on the sandbagging efforts in the county.

IRS Mileage Rate

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to increase the county mileage rate from 58.5 to match the IRS mileage rate 62.5 and to increase the Veteran volunteer driver rate from 68.5 to 72.5 effective July 1, 2022.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 12:30 pm. to be followed by the Road Tour.

Attest: June 28, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

June 7, 2022

June 7, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, June 7, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Jon Waibel, Cody Hasbargen, Joe Grund and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. 

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: Mobile Device Policy, Flood Update. Move: Work Session-Maintenance to June 28, 2022 meeting. 

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the minutes from May 24,2022.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the minutes from May 31,2022.

Social Services

Jodi Ferrier gave an update on the hospice contract that was recently signed by Lakewood Health and that they had hired for the Social Worker position

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $8,052.98; Commissioners Warrants $4,519.44; Commissioners Warrants $10,039.16.

Auditor/Treasurer

Claims

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $21,639.22; Road & Bridge $23,635.61; Solid Waste $20,008.97; EDA $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/07/2022 For Payment 6/10/2022

Vendor Name Amount

First State Tire Recycling 5,233.06

Howard’s Oil Company             2,631.17

Lexipol 3,000.00

 Mar-Kit Landfill 12,976.25

Olson Construction 2,000.00

Quadient Finance USA Inc. 2,000.00

Rupp,Anderson,Squires,& Waldspurger,P.A. 2,250.00

SeaChange Print Innovations 2,365.00

Titan Machinery – Roseau 15,200.00

49 Payments less than 2000 17,672.88

Final Total: 65,328.36

Further moved to authorize the payment of the following auditor warrants: May 25,2022 for $50,789.16; May 26,2022 for $550,000.00; June 1,2022 for $600,518.87.

Appointment of Arrowhead Library Member

It was the consensus of the board to not choose a member until the City Library board members have their meeting. This will be added to the June 28, 2022 meeting agenda. 

Updates

County Auditor/Treasurer gave an update on various topics that included: NWA board meeting, Board of Equalization meeting, and AMC.

Sheriff

Pennington Jail Contract

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Purchase of Services Agreement for Jail Contract between Pennington County and Lake of the Woods County effective June 1,2022 to June 1,2023.

Economic Development Authority

Request for American Rescue Plan Funds

EDA Director Ryan Zemek is requesting $50,000 from the American Rescue Plan funds for capacity recovery and resilience efforts in Lake of the Woods County.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the request for ARP funds in the amount of $50,000.

Human Resources

Hire for Maintenance Facilities & Safety Coordinator

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the hire of Shane Shaw as maintenance facilities & safety coordinator at Grade 9, Step 12, $24.02 per hour at 230 points.

Hire Social Worker

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to hire Katie Johnson for the social worker position at Grade 13, Step 1, $24.07 per hour at 298 points. Katie Johnson will start on July 1, 2022.

Mobile Device Policy

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to change the mobile device policy for unlimited text & talk data from business only to business and personal plans at $60.00 per month. 

Public Works

Assistant Engineer Boyd Johnson gave an update on various projects that included: Sandbagging, Erosion Control, NWA, and flooding.

Emergency Management

Emergency Management Director Jill Hasbargen-Olson gave an update on the information about flooding being put on the County website, and concerns about the sandbagging machine being used without an operator present. The plan moving forward would be to set appointment times for people to come have their bags filled to avoid injury.

Land & Water

Consideration of Conditional Use Permit #22-9CU by Robert Erickson

Land & Water Director Josh Stromlund met with the board and presented a Consideration of Conditional Use Permit #22-09CU by Robert Erickson: Tracts located in the Northeast quarter of the Northwest quarter in Section Twenty-eight (28), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West- Parcel ID #19.28.21.000, 19.28.21.010, 19.28.21.020 Applicant, as required by Lake of the Woods County Zoning Ordinance Section 902, is requesting the cumulative movement of more than ten (10) cubic yards of material within the shore impact zone of Bostic Creek for the purpose of a shoreline rip rap project. Bostic Creek is a tributary river segment. 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Findings of Fact/Conditional Use Permit #22-09CU for Robert Erickson to approve the cumulative movement of more than ten (10) cubic yards of material within the shore impact zone of Bostic Creek for the purpose of a shoreline rip rap project with the following conditions:

  1. Applicant to use typical cross section design.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Robert Erickson (Ken-Mar-Ke Resort) Date:  June 7, 2022

Location/Legal Description:  Tracts located in the Northeast quarter of the Northwest quarter in Section Twenty-eight (28), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West – Parcel ID# 19.28.21.000, 19.28.21.010, 19.28.21.020

Project Proposal:  As required by Section 902 of the Lake of the Woods County Zoning Ordinance, applicant is requesting the cumulative movement of more than ten (10) cubic yards of material within the shore impact zone of Bostic Creek for the purpose of a shoreline rip rap project.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not? Prevent shore erosion.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not? Prevention and further reduction of sedimentation and erosion.

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not? Prevent erosion, bank stabilization.

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X)  NO (  )  N/A (  )

Why or why not? Stabilize the shoreline.

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (X)  NO (  )  N/A (  )

Why or why not? Prevent erosion.

  1. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Is the project proposal compatible with adjacent land uses? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location? YES (X)  NO (  )  N/A (  )

Why or why not? Reason for project.

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Applicant to use the typical cross section design for rock rip rap.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

June 7, 2022 _____________________________________

Date James Nordlof

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Lake of the Woods Coalition- Tammie Doebler

Tammie Doebler updated the board on the National Night Out event that will be held in Lake of the Woods County in August of 2022. National Night Out is an event to bring communities together with Law Enforcement, and Emergency services for a night of games, food and presentations. Toward Zero Death will also be attending the event. 

Ditch Authority

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open the ditch authority meeting.

Petition for Partial Ditch Abandonment

The Ditch Authority reviewed the petition for partial ditch abandonment from Mark Friesen. It was the consensus of the board to continue to review the petition for partial ditch abandonment at the meeting on June 28, 2022. 

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the ditch authority meeting and open the regular meeting.

Legislative Update

Commissioner Ed Arnesen informed the board that there is nothing new to update at this time. 

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 11:05 a.m.

Attest: June 28, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

May 31, 2022

May 31, 2022

Emergency Meeting- Flooding

The Lake of The Woods County Board of Commissioners met in an emergency session on Tuesday, May 31, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 3:00 p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Buck Nordlof, Jon Waibel, Joe Grund and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson, Emergency Management Director Jill Hasbargen-Olson, County Engineer Anthony Pirkl, Land & Water Director Josh Stromlund, and County Attorney James Austad.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda.

FLOODING

There was in depth discussion about the water levels that are rapidly increasing in Lake of the Woods County and how to combat the flooding that has been an issue for the community and businesses. Topics included: retrieving a sandbagger back from another county, requesting volunteers, ordering sandbags, budgets, sandbags at different locations, including flood mapping on website with GIS, and establishing an Emergency Operations Command Center Committee.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to establish the Emergency Operations Command Center Committee (EOC) and to appoint the following members:  Commissioner Ed Arnesen, Commissioner Jon Waibel, Jill Hasbargen-Olson, Anthony Pirkl, Josh Stromlund. Alternate: Commissioner Buck Nordlof.

Recess

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 4:25 p.m.

Attest: June 7, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman James “Buck” Nordlof

May 24, 2022

May 24, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 24, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Jon Waibel, Cody Hasbargen and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: Commissioner Joe Grund

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: Letter of support, Emergency Management, and water level update.

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from May 10,2022.

Social Services

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $3,270.14; Commissioners Warrants $2,714.93; Commissioners Warrants $25,876.43.

Congressional Outreach

District Outreach Representative Calvin Benson  for Michelle Fischbach’s office gave an update on various bills and answered questions from the board. Topics included: Gas price relief act, 2023 Farm Bill, flooding, New CDL requirements, and the Law Enforcement Center.

Recorder

County Recorder Sue Ney met with the board to obtain approval for the final plat of Driftwood Acres.

Motion

Motion was made by Commissioner Jon Waibel to approve the final plat of Driftwood Acres and for the Chairman of the County Board and the County Auditor to sign the same; seconded by Commissioner Cody Hasbargen and unanimously carried. 

Land & Water 

Land & Water Director Josh Stromlund informed the board that he had received an informative presentation about the water levels and the future forecast for rising water levels. He will be sending this information to the board. Mr. Stromlund also discussed datum points, and the National Flood Insurance Program (NFIP).

Recess

A brief recess took place at 10:22 a.m. and reconvened at 10:33 a.m.

County Zoning Violations

Land & Water Director Josh Stromlund asked the board for permission to abate and/or prosecute a number of people that have continued to violate the zoning ordinance. He has attempted to reach out and offer his assistance to many that have refused to follow up or have chosen to ignore his correspondence. Consensus was made by the board to allow Land & Water Director Josh Stromlund to move forward with his request to abate and/or prosecute these violators. 

Consideration of Possible Amendment

Land & Water Director Josh Stromlund informed the board that there is a request to amend the settlement agreement that was put in place by the DNR, Lake of the Woods SWCD, Lake of the Woods County, Northern Conservation LLC, and Cliffs Mining Company regarding the Williams Creek wetland mitigation site. The request is from Cliffs Mining Company to amend the hydrology standards as originally agreed upon.

Human Resources

Approval of LELS Contract

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Law Enforcement Labor Services Contract as presented by Human Resources Director Savanna Slick.

Set Work Session

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to set a work session for maintenance for June 7,2022 following the regular board meeting.

Permission for Grade Increase

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve a grade increase for Deputy Andy Jesperson from Grade 12, Step 3, $23.82 per hour at 282 points to Grade 13, Step 3, $25.10 per hour at 288 points.

Public Works

Retirement Resolution- Lee Hancock

Resolution

The following resolution was offered by Chairman Buck Nordlof and moved for adoption:

RECOGNITION OF YEARS OF SERVICE

LEE HANCOCK

RESOLUTION NO. 22-05-04

WHEREAS: Lee Hancock has served Lake of the Woods County as a Heavy Equipment Operator since October 7,1991;

WHEREAS: Lee will retire from Lake of the Woods County effective May 27,2022 with more than thirty years of service;

NOW THEREFORE, BE IT RESOLVED: That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Lee for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Retirement Resolution- Ted Furbish

Resolution

The following resolution was offered by Chairman Buck Nordlof and moved for adoption:

RECOGNITION OF YEARS OF SERVICE

TED FURBISH

RESOLUTION NO. 22-05-05

WHEREAS: Ted Furbish has served Lake of the Woods Count as a Solid Waste Processor and Solid Waste Manager since July 14, 1992;

WHEREAS: Ted will retire from Lake of the Woods County effective May 27,2022 with twenty-nine years of service;

NOW THEREFORE, BE IT RESOLVED: That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Ted for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to add Letter to Koochiching County and short-term garbage hauling to the agenda.

Letter to Koochiching County

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to write a formal letter to Koochiching County expressing interest in a partnership for support with hauling for solid waste.

Short-Term Garbage Hauling

County Engineer Anthony Pirkl let the board know that the Solid Waste department would be short staffed for the month of June and presented quotes from businesses that would like to assist with hauling garbage on a short-term basis. Consensus was made by the board to allow County Engineer Anthony Pirkl to make the best choice based on the quotes for the short-term help of hauling for the Solid Waste department.

Approval of Master Contract with MNDOT

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and moved for adoption: 

MINNESOTA DEPARTMENT OF TRANSPORTATION

Resolution No. 22-05-06

WHEREAS, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and

WHEREAS: the parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs.

BE IT RESOLVED:  that the County of Lake of the Woods enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the board.

BE IT FURTHER RESOLVED, that the proper County officers are authorized to execute such contract, and any amendments thereto.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Engineer is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the County Engineer may execute such work order contracts on behalf of the County of Lake of the Woods without further approval by this board.

LOTW Drifters

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously and moved for adoption: 

MN Snowmobile Trail Assistance Program

FY2022 Trail Improvement Grant

Resolution – 22-05-07

WHEREAS, the Lake of the Woods County supports the grant application made to the Minnesota Department of Natural Resources for the FY22 Trail Improvement Project on behalf of the Lake of the Woods Drifters Snowmobile Club.  The application is to repair and/or replace bridges on the Trails in Lake of the Woods County. The trail system is located within Lake of the Woods County 

WHEREAS, the Lake of the Woods County recognizes that the Lake of the Woods Area Drifters Snowmobile Club will be contributing a twenty-five percent (25%) cash match to the project. 

NOW, THEREFORE, BE IT RESOLVED, if Lake of the Woods County is awarded a grant by the Minnesota Department of Natural resources, the County agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project.  The County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and

BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Trail Program Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award.

BE IT FURTHER RESOLVED, the County Board names the fiscal agent for Lake of the Woods County as: 

Lorene Hanson 

County Auditor-Treasurer

206 8th Ave SE, Suite 260, 

Baudette, MN 56623

BE IT FURTHER RESOLVED, the County hereby assures the trail improvements will be maintained for a period of no less than twenty (20) years as required by the Recreational Trail Grant Programs.

Sheriff

Sheriff Gary Fish asked the board for approval to purchase new Special Response Team Equipment and discussed the need for a Safe Boat for transporting prisoners from the Northwest Angle.

SRT Equipment

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the purchase of new equipment for Special Response Team in the amount of 3,805.53.

Safe Boat Contract

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to hire Lexipol in the amount of $3,000 to draft a grant to support the purchase of a Safe Boat.

Veteran Services

Veteran Services Officer Rick Rone gave an update to the board and discussed the gas prices having an effect on volunteer drivers.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to raise the mileage amount from 58.5 cents per mile to 68.5 cents per mile for volunteer drivers only.

Emergency Management

Emergency Management Director Jill Hasbargen-Olson gave an update on the flooding and the water level projection over the next week. There have been 10,000 bags of sand given out and a delivery of 32,000 bags arrived. Jill informed the board that there is sand that can be delivered and wanted direction as to where it should go. It was the consensus of the board to deliver sand to Zipple Bay and Winterset and to deliver as needed for sandbagging.

Old/New Business

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to add Water Level to old/new business on future agendas. 

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $59,015.95; Road & Bridge $11,228.46; County Development $200.00; Solid Waste $7,427.57; EDA $1,103.65.

 WARRANTS FOR PUBLICATION

Warrants Approved on 5/24/2022 for Payment 5/27/2022

Vendor Name Amount

American Solutions For Business 3,375.86

Counties Providing Technology 4,097.00

DLT Solutions, LLC 7,471.16

Larkin Hoffman Attorneys 28,286.75

Mn Dept Of Transportation 3,313.10

Northern Light Region 3,902.50

U.S. Bank Equipment Finance 6,268.50

46 Payments less than 2000     22,260.76

Final Total:  78,975.63

Further moved to authorize the payment of the following auditor warrants: May 11,2022 for $25,456.19; May 17,2022 for $19,256.15; and May 23,2022 for $265,552.37. 

Liquor/Cigarette License- K&J Holdings, LLC. Morris Point

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the application for Liquor/Cigarette License from K&J Holdings, LLC.

NWA Agenda

The board discussed and began planning the agenda for the board meeting to be held at the Northwest Angle June 14,2022.

Affidavit of Lost Warrant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Affidavit of Lost Warrant number 36758 in the amount of $275.68.

Land Lease

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to allow the tenants to remove their crops after this year and then discontinue leasing land moving forward.

Legislative Updates

Commissioner Ed Arnesen gave an update on various legislative topics that included: NWA Bill, Tourism, PILT, Williams School, and the Law Enforcement Center.

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to add Advertise, Interview & Hire to the agenda.

Advertise, Interview & Hire

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to advertise, interview, & hire for a Facilities & Safety Coordinator Grade 9, Step 1, 19.55 per hour at 230 points.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 12:30 pm.

Attest: June 7, 2022

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County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof