January 3, 2023

COMMISSIONER PROCEEDINGS

January 3, 2023

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, January 3, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

County Auditor/Treasurer Lorene Hanson called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Buck Nordlof, Jon Waibel, Ed Arnesen and Joe Grund. Also present was County Auditor/Treasurer Lorene Hanson.

Swearing in of Elected Commissioners

County Recorder Sue Ney swore in elected Commissioners Joe Grund and Buck Nordlof.

Election of Chair and Vice Chair 

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2023. Commissioner Cody Hasbargen nominated Commissioner Ed Arnesen for Chair with Commissioner Joe Grund seconding the nomination. County Auditor/Treasurer called for nominations two more times.

Chair
Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to close the nominations for Chair.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Ed Arnesen for Chair.  Roll call carried as follows: All in favor: Commissioners: Jon Waibel, Cody Hasbargen, Ed Arnesen, Joe Grund and Buck Nordlof.  Against:  None.  Commissioner Ed Arnesen assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2023.

Vice – Chair

Chair Ed Arnesn called for nominations for the position of Vice-Chair for the year 2023.  Commissioner Joe Grund nominated Commissioner Cody Hasbargen for Vice-Chair for Lake of the Woods County Board with Commissioner Jon Waibel seconding the nomination. Chair Ed Arnesen called for nominations two more times.  

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to close the nominations for Vice-Chair.  

Chair Buck Nordlof called for a roll call for Commissioner Cody Hasbargen for Vice-Chair.  Roll call carried as follows: All in favor: Commissioners, Jon Waibel, Cody Hasbargen, Ed Arnesen, Joe Grund and Buck Nordlof.  Against:  None.  Commissioner Cody Hasbargen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2023.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda.

OFFICIAL COUNTY NEWSPAPER BID-OPENING

Chair Ed Arnesen called for the bid opening at 9:15 a.m. for the Official Legal Newspaper for the year 2023.The following Resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof  and unanimously moved for adoption:                                                      
RESOLUTION AUTHORIZING
OFFICIAL LEGAL NEWSPAPER for YEAR 2023                                                         Resolution No. 2023-01-01WHEREAS, Lake of the Woods County Board of Commissioners per Minnesota Statutes 279.08 called for legal bids for the official newspaper for the year 2023WHEREAS, upon opening all bids, Lake of the Woods County designates the Northern Light Region as the official legal newspaper for the year 2023;WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2023, is awarded the first publication of the annual financial statement at $7.00 per standard advertising unit, (no other bids received, therefore no second publication required);WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2023, is awarded the first publication of the notice and list of the real estate remaining delinquent taxes on the first Monday of January, at $7.00 per standard advertising unit and; WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2023, is awarded the second publication of the notice and list of the real estate remaining delinquent taxes, at $7.00 per standard advertising unit, and;BE IT RESOLVED, Lake of the Woods County Board of Commissioners further designates the Northern Light Region for all other legal publishing, not specified above, for the year 2023. 
Lake of the Woods County
Bid Tabulation
Legal Publishing 
Year 2023
January 3, 2023
Per Standard Advertising Unit
Financial StatementDelinquent Tax ListAll Other Publications
1st Publ.2nd Publ1st Publ2nd Publ        
Northern Light Region
PO Box 1134
 7.00        7.007.007.007.007.00
Baudette, MN  56623
218-634-2700
Award To:
Official Legal Newspaper
Northern Light Region
1st Publ/Financial Stmnt
7.00 
2nd Publ/Financial Stmnt If applicable7.00N/A 
1st Delinq Tax List
7.00       
2nd Delinq Tax List
7.00         
All Other
7.00         

County Auditor/treasurer

Bank Signature Cards

RiverWood Bank/Wells Fargo Bank Signature Cards

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Connie Nesmith and Chair Ed Arnesen to sign the Wells Fargo signature cards for account numbers 3908 and 6372 and to sign the RiverWood Bank signature cards for account numbers 3846, 6443, and 6484.

RiverWood Bank Signature Cards

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson and Deputy Auditor/Treasurer Connie Nesmith to sign the RiverWood Bank signature card for account number 8645 and investments.

Border Bank Signature Cards

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson and Deputy Auditor/Treasurer Connie Nesmith to sign the Border Bank signature card for account number 2404.

RiverWood Bank Motor Vehicle Checking Account

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Erik Tange, Deputy Auditor/Treasurer Anna Sanchez, Deputy Auditor/Treasurer Connie Nesmith and Deputy Auditor/Treasurer Chelsea Anderson for account number 6450.

Official Depositories

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2023:

  1. RiverWood Bank, Baudette Branch
  2. Border Bank, Baudette Branch
  3. Multi Bank Securities
  4. Wells Fargo Bank

It was further moved to designate RiverWood Bank, as the official safekeeping Institution for Lake of the Woods County.  

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2023 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Jon Waibel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2023-01-02

WHEREAS, M.S. 388.18, Subd. 2, (County Attorney), M.S. 386.015, Subd. 2b, (County Recorder), and M.S. 387.20, Subd. 2b, (County Sheriff), requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2023:

County Attorney: $93,350.40

County Recorder: $70,948.80

County Sheriff: $79,164.80

The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

IRS Mileage Rate

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to accept the IRS Mileage rate for 2023, to approve any changes in the rate from the IRS throughout the year of 2023, and to approve an additional 10 cents to veteran volunteer drivers. 

Approval of 2023 Committees

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the following committees for the year 2023:

2023 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Jon Waibel; Alternates: Commissioners;

Environmental and Natural Resources: Commissioner Ed Arnesen; Alternates: Commissioners;

General Government: Commissioner Buck Nordlof; Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Joe Grund and Amy Ballard; Alternates: Commissioners;

PILT Advisory: Commissioners and Josh Stromlund;

Public Safety: Commissioner Cody Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Jon Waibel and Anthony Pirkl; Alternates: Commissioners;

2023 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioner Cody Hasbargen and Commissioner Jon Waibel;

Beaver Committee: Commissioner Joe Grund, Commissioner Buck Nordlof, Bruce Erickson, Anthony Pirkl and Steve Levassuer;

Border Coalition/Passports: Commissioner Ed Arnesen, Commissioner Jon Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Commissioner Jon Waibel, Commissioner Buck Nordlof, Anthony Pirkl, Peder Hovland, Lorene Hanson, Amy Ballard, one from Law Enforcement, and Safety Director;

Continuity of Operation Plan (COOP): Jill Olson and Commissioners;

County Extension Committee: Commissioner Ed Arnesen, Commissioner Cody Hasbargen, Lorene Hanson.  Additional Members: Tabitha Ubel, Kenneth Horntvedt, Dean Thompson, Colleen Stanton and Sandy Peterson. Extension Members: Brenda Nelson, Lisa Loegering and Karen Santl. 

County TV:  Commissioner Joe Grund, Commissioner Ed Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair/Commissioner Ed Arnesen; Alternates: Commissioners;

Department Liaisons:  

Assessor – Commissioner Buck Nordlof;

Land and Water Planning Office – Commissioner Joe Grund;

Attorney – Commissioner Ed Arnesen; 

MIS – Commissioner Joe Grund; 

Sheriff – Commissioner Cody Hasbargen; 

Social Services – Commissioner Buck Nordlof; 

Recorder – Commissioner Jon Waibel; 

Highway – Commissioner Jon Waibel; 

Auditor/Treasurer – Commissioner Ed Arnesen; 

H/R – Commissioner Cody Hasbargen; 

County Surveyor- Commissioner Joe Grund;

Veterans Service Officer – Commissioner Cody Hasbargen; 

Tourism Bureau- Commissioner Ed Arnesen; 

Wheelers Point Sewer- Commissioner Jon Waibel;

Economic Development Authority- Commissioner Jon Waibel

Department of Natural Resources: Commissioner Ed Arnesen and Commissioner Jon Waibel;

Drainage Committee: Commissioner Ed Arnesen, Commissioner Joe Grund, Byron Tviet, Anthony Pirkl, Josh Stromlund, Dennis Johnson, Marshall Nelson and SWCD Representative;

Enhanced 911 Committee: Commissioner Buck Nordlof and Commissioner Jon Waibel, Eric Solo, Gary Fish, Jill Olson and other local appointees;

GIZIIBII: SWCD Representative Corryn Trask;

Grievance Committee: Chair/Commissioner Ed Arnesen, James Austad, Savanna Slick, Daryl Fish, Josh Stromlund and Angie Eason; Alternate: Commissioner Cody Hasbargen;

Information Systems/Technology Committee: Commissioner Joe Grund, Commissioner Cody Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad; 

Insurance Committee: Commissioner Ed Arnesen, Commissioner Jon Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Jail Committee: Commissioners, Gary Fish, Anthony Pirkl, James Austad, Tami Mauer, Peder Hovland and Lorene Hanson;

Joint Drainage Authority: 

JD22: Commissioner Joe Grund-District 3, Commissioner Ed Arnesen-District 5, Commissioner Jon Waibel-District 4; 

JD 62: Commissioner Joe Grund- District 3, Commissioner Ed Arnesen-District 5, Commissioner Cody Hasbargen-District 2; 

Labor/Management Committees: Commissioner Ed Arnesen, Commissioner Cody Hasbargen, Savanna Slick; Alternate: Commissioner Buck Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Buck Nordlof, Sue Ney, Alisa Jacobsen and Lorene Hanson; Alternate:  Commissioner Cody Hasbargen;

Law Library:  Commissioner Ed Arnesen, James Austad to appoint and Chief Judge to appoint;

Legislative Committee:  Commissioner Ed Arnesen, Commissioner Jon Waibel.

Motor Pool Committee: Commissioner Jon Waibel, Lorene Hanson, Jodi Ferrier, Alisa Jacobsen, Josh Stromlund, Peder Hovland; Alternate:  Commissioner Cody Hasbargen;

Ordinance Committee: Commissioner Ed Arnesen, Commissioner Jon Waibel, James Austad, Gary Fish, Josh Stromlund; 

Park Commission: Commissioner Cody Hasbargen, Commissioner Ed Arnesen, Anthony Pirkl and Joe Laurin; Alternate: Commissioner Jon Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Buck Nordlof, Commissioner Ed Arnesen, Savanna Slick, Sue Ney, Anthony Pirkl, Christine Hultman, Lorene Hanson and Daryl Fish;   

Public Information Officer: Lorene Hanson; Alternate: Savanna Slick and James Austad;

SHIP Committee: Commissioner Buck Nordlof, Alternate: Commissioner Jon Waibel;

Snowmobile Trails Committee: Commissioner Joe Grund and Commissioner Buck Nordlof;

Solid Waste Committee/Household Waste: Commissioner Cody Hasbargen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Joe Grund, Anthony Pirkl, Tina Rennemo, Lorene Hanson and Alisa Jacobsen; 

Subdivision Controls Committee: Commissioner Ed Arnesen, Josh Stromlund, Alisa Jacobsen, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioner Ed Arnesen, Commissioner Buck Nordlof, Anthony Pirkl, Josh Stromlund, Peder Hovland, Boyd Johnson and Alisa Jacobsen;  

Northwest Angle Development: Commissioner Ed Arnesen, Commissioner Cody Hasbargen; Alternates: Commissioners;

Vets Service: Commissioner Buck Nordlof, Commissioner Joe Grund, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee: Commissioner Buck Nordlof, Angie Eason, Julie Berggren, Savanna Slick, Cassondra Brune;

2023 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Colleen Stanton (01/01/23-12-31-26); Alternate: Commissioner Buck Nordlof (01-01-22-12-31-25);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Monica Dohman, District 3- Marshall Nelson, District 4- Tom Mio, District 5-Nancy Dunnell; at large; Ken Horntvedt and Weston Johnson; non-voting Commissioners;

Border Substance Abuse Court and Steering Committee: Commissioner Jon Waibel and Amy Ballard;

Humane Society: Commissioner Joe Grund and Gary Fish;

Headwaters Regional Development Commission: Commissioner Ed Arnesen and Commissioner Buck Nordlof; Alternate: Commissioner Joe Grund;

Joint Powers Natural Resources Board: Commissioner Joe Grund and Commissioner Cody Hasbargen;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Ed Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Joe Grund;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Cody Hasbargen;

Lutheran Social Service Board: Commissioner Buck Nordlof and Amy Ballard; Alternate: Commissioner Jon Waibel;

Mid-State Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Alisa Jacobsen;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad; 

Minnesota Counties Intergovernmental Trust: Commissioner Jon Waibel; Alternates: Commissioner Buck Nordlof and Lorene Hanson;

Minnesota Rural Counties Caucus: Commissioner Ed Arnesen; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Joe Grund (term expires 12/31/25) and Tom Mio (term expires 12/31/23) these are three-year terms;

North Country Community Health Services Advisory Committee: re-appoint Commissioner Joe Grund (term expires 12/31/25) and Tom Mio (term expires 12/31/23) these are two-year terms;

Northern Coalition Regional Charging Network: Cody Hasbargen

Northern Counties Land Use Coordinating Board: Commissioner Ed Arnesen and Josh Stromlund; Alternates: Commissioner Buck Nordlof and Commissioner Cody Hasbargen;

Northwest Board of Aging/Area Agency: Commissioner Cody Hasbargen and Amy Ballard; Alternates: Commissioner Jon Waibel;

Northwest Community Action:  Commissioner Ed Arnesen and Commissioner Jon Waibel; Alternates: Commissioners;

Northwest Minnesota Juvenile Center Board: Amy Ballard (term expires 12/31/2026, appointed in 2023).  This is a four-year term;

One Watershed/One Plan: Commissioner Ed Arnesen; Alternate: Commissioner Buck Nordlof;

Rainy Rapid River Board: Commissioner Cody Hasbargen and Josh Stromlund; Alternate: Commissioner Joe Grund;

Recreation Committee: Commissioner Ed Arnesen, Commissioner Jon Waibel and Anthony Pirkl;

Red River Valley Development Association:  Commissioner Ed Arnesen and Ken Horntvedt;

Regional Advisory: Jill Olson;

Rainy Rapid Water Shed One Plan Committee: Commissioner Cody Hasbargen, Commissioner Ed Arnesen, Nancy Dunnell; John Sonstegard;

NW Emergency Communications Board: Commissioner Ed Arnesen; Alternates: Commissioner Cody Hasbargen and Jill Olson;

SWCD District Committee: Commissioner Joe Grund and Josh Stromlund; Alternate Commissioner Jon Waibel;

Housing & Redevelopment Authority of Baudette: Commissioner Cody Hasbargen; Alternate Commissioner Buck Nordlof.

Joint Jail Koochiching County Committee: Commissioner Jon Waibel, Commissioner Cody Hasbargen, Sheriff Gary Fish, Tami Mauer, James Austad, Lorene Hanson; Alternate: Craig Severs. 

DITCH AUTHORITY

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open ditch authority.

Ditch Assessments

The following Ditch Assessments were recommended by the Ditch Authority and presented to the County Board for 2023:

  • CD 1: $22,800.00
  • CD 2: $882.40
    • JD 16: $8,500.00
    • JD 24: $16,000.00
    • JD 26: $24,000.00
    • JD 28:  $50,000.00
  • JD 22:  $4,800.00 (Joint Ditch with Roseau County)
  • JD 62: $16,900.00 (Joint Ditch with Roseau County)

Motion 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof  and carried unanimously to close the Ditch Authority meeting and reconvene the regular meeting.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the recommendations of the Ditch Authority to set the 2023 Ditch Assessments as follows: County Ditch 1-$22,800; County Ditch 2-$882.40, Judicial Ditch 16 Outlet Fee- $8,500; Judicial Ditch 24- $16,000; Judicial Ditch 26- $24,000; Judicial Ditch 28-$50,000; Judicial Ditch 22-Joint Ditch with Roseau-$4,800; Joint Ditch 62 with Roseau-$16,900.

Set County Road Tour Date

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to set the county road tour date for October 18, 2023 with the time being determined at a later date.

Extension Contract

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Extension Contract increasing from  ½ time to ¾ time, a $20,000 program increase. 

RECESS

With no further business before the board, Chair Ed Arnesen called the meeting to recess at 9:50 a.m.

Attest: January 10, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman Ed Arnesen

December 29, 2022

December 29, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Thursday, December 29, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Vice- Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Jon Waibel, Joe Grund, Cody Hasbargen, and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson.  Absent: Commissioner Buck Nordlof.

Approval of Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following changes: Add: Set Hearing Date: Wetlands Appeal. 

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from December 13, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $4,418.88; Commissioners Warrants $7,513.13; Commissioners Warrants $7,831.72.

Sanford TRF-Purchase of Services Agreement: Community Based Services ( Adult Mental Health)

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Purchase of Services Agreement between Sanford Thief River Falls and Lake of the Woods County for community based services for adult mental health and to have the County Board Chair Buck Nordlof and Social Services Director Amy Ballard sign the same.

Auditor/Treasurer

Claims

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $170,454.60; Road & Bridge $21,370.91; Social Services $4,950.00; County Development $860.00; Solid Waste $23,232.07.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/29/2022 For Payment 12/30/2022

Vendor Name Amount

Accurate HD Ltd. 2,439.00

American Solutions For Business 2,237.33

Deputy Registrar No.75 10,162.65

Freeberg & Grund, Inc 4,000.00

GM Construction Inc 6,454.94

Hiller Commercial Floors 86,210.30

Lake Country Chev 45,031.88

LOW Highway Dept 5,140.84

Mn Counties Computer Co-Op 2,558.80

North East Technical Service,Inc 3,535.00

Outdoors Again 2,865.31

U.S. Bank Equipment Finance 6,268.50

University Of Mn 9,618.63

West Central Regional Juvenile Center 4,950.00

49 Payments less than 2000 29,394.40

Final Total: 220,867.58

Further moved to authorize the payment of the following auditor warrants: December 14, 2022 for $79,557.07; December 21, 2022 for $19,445.27; December 28, 2022 for $8,725.96.

Salaries

2023 Elected Officials & Non-Elected Department Heads Salaries

Motion 

Motion was made by Commissioner Joe Grund to adopt the following County Commissioners salaries schedule and County Board Chair salary schedule for the year 2023; and to adopt a committee meeting per diem of $125.00 for the year 2023.  The motion was seconded by Jon Waibel and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Commissioners $23,000                        

Board Chair $24,000         

Motion was made by Commissioner Cody Hasbargen to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2023. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Ed Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and unanimously carried to approve the 2023 Salary Grade Table, with an increase of 2.75% to the table.

Motion was made by Commissioner Jon Waibel seconded by Commissioner Joe Grund and unanimously carried to adopt the following Elected Officials salary schedule for the year 2023.  

Elected Officials – Department Heads:

County Attorney $120,556.80

County Recorder $85,009.60

County Sheriff  $98,404.80

Motion was made by Commissioner Cody Hasbargen to adopt the following Non-Elected Department Heads salary schedule for the year 2023.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.  

Non-Elected – Department Heads:

Assessor  Alisa Jacobsen  $76,606.40     

Aud/Treas   Lorene Hanson $104,145.60

Land/Water  Josh Stromlund $93,184.00

MIS Director  Peder Hovland $91,603.20

Public Works Anthony Pirkl $110,115.20     

Social Service  Amy Ballard $93,163.20

EDA Director Ryan Zemek $52,540.80

Motion was made by Commissioner Jon Waibel to adopt the following Non-Elected Department Heads salary schedule for the year 2023.  The motion was seconded by Commissioner Cody Hasbargen and the same being put to a vote, was unanimously carried.  

Non-Elected – Department Heads:

Human Resources Savanna Slick $34,132.80          

Veterans Service  Rick Rone  $27,996.80

Salary Adjustment, as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Cody Hasbargen to adjust all full time Highway Union employees’ salary by a 2.75% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2023.  Motion was seconded by Commissioner Joe Grund and the same being put to a vote, was unanimously carried.

Salary Adjustment, as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Joe Grund to adjust all full time Solid Waste Union employees’ salary by a 2.75% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2023.  Motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment (Excluding Elected and Non-Elected Department Heads) 

Motion- Non-Union

Motion was made by Commissioner Jon Waibel to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by a 2.75% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2023.  Motion was seconded by Commissioner Cody Hasbargen and the same being put to a vote, was unanimously carried.

Health Insurance/Health Care Savings Plan

Motion (motion made 10/25/2022)

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to set the 2023 county contribution for family health insurance up to $1,370 per month and single health insurance up to $1020 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account, up to the IRS caps.  

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to set the 2023 county contribution for family health insurance up to $1,370 per month for all Highway Union and Solid Waste Union employees.  The International Union of Operating Engineers Local No 49 AFL-CIO health insurance consists of family coverage only.

Motion 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve that all PERA eligible Lake of the Woods County employees contribute one percent (1%) of their regular pay (no overtime) into their Health Care Savings Plan (HCSP); in addition, Lake of the Woods County, as employer, will contribute one percent (1%) of the employee’s regular pay (no overtime) to the same all PERA eligible Lake of the Woods County employees.

Motion to Pay Year End Bills

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the payment of year end bills on the Auditors list on December 30, 2022.

Resolution for Year End Commitments

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following:

RESOLUTION

YEAR END COMMITMENT OF FUNDS

RESOLUTION NO. 22-12-08

WHEREAS, per Lake of the Woods County Fund Balance Policy, the County Board will annually or as deemed necessary commit specific revenue sources for specified purposed by resolution;

NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County hereby commits the following reserves with the amounts to be determined at a later date: Building; Community Health; Elections; Health/Medical; Housing Rehabilitation; Land & Building Acquisitions; Sheriff’s Posse; Sheriff’s Vending Commission; Technology; Transit; Drainage Maintenance; Economic Development; Prepaid Fiber; SANE; Snowmobile Trails; Future Equipment, and Future Budget Expenditures; Borderland DUI Drug Court; Wetland Banks; ARPA Funds; Opioid Funds; CARSA, USDA Funds; Day Care-Deed.

Transfer of Funds to Ditch Funds

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to authorize a temporary loan to Ditch Fund 22; to mitigate a temporary negative cash balance.

Economic Development Authority

The Board Discussed the appointment of the EDA Board

Resolution

The following resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously by roll call to adopt the following resolution:

Re-Appointment of Terms of the economic development authority

Resolution 22-12-09

Whereas Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which: Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

Chamber of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and 6-year terms are established as follows:

Board Member Term Expires Representing

Brock Stebakken 12/31/2023 City of Baudette

James “Buck” Nordlof 12/31/2023 County Board District 1

Jeff Bauers 12/31/2024 IDC

Paul Johnson 12/31/2024 Tourism Board

Ed Arnesen 12/31/2025 County Board District 5

Jon Waibel 12/31/2025 County Board District 4

Brittney Peterson 12/31/2026 Chamber of Commerce

Cody Hasbargen 12/31/2027 County Board District 2 

Joe Grund 12/31/2022 County Board District 3

Whereas one board members term expiring on December 31, 2022;

Now, therefore, be it resolved that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following board member for a 6-year term;

Board Member Term Expires Representing

Joe Grund 12/31/2028 County Board District 3

Wheelers Sanitation

Wheelers Point Sewer Board Members and Terms

Alan Thompson       Three Year Term     21 Thru 01/02/2024

Marshall Monk        Three Year Term     21 Thru 01/02/2024

Brian Ney                Three Year Term     20 Thru 01/02/2023

Paul Johnson           Three Year Term     20 Thru 01/02/2023

Justin Ferguson       Three Year Term     22 Thru 01/02/2025

Motion

Motion was made by Jon Waibel, seconded by Cody Hasbargen and carried unanimously to appoint Brian Ney and Paul Johnson to the Wheeler’s Point Sanitary District Board for a three year term beginning January 2, 2023 thru January 2, 2026. 

Public Works

County Engineer Anthony Pirkl gave an update on various projects and meetings in Highway and Solid Waste that included: Bridge projects, Future Bids, and the MPCA meeting/permit application.

Cliffs Review

The board members and Land & Water Director Josh Stromlund reviewed correspondence from Cliffs natural resources about an on-going negotiation of a previous agreement and discussed possible options for moving forward with their requests. It was the consensus of the board for Land & Water Director Josh Stromlund to reach out to Rinke Noonan for legal guidance. 

Land & Water

Set Hearing Date: Wetland Appeal

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to set a hearing date for the wetland appeal for January 10, 2023 at 1:00p.m. in the Lake of the Woods County Government Center Commissioners Room. 

Correspondence

The board reviewed correspondence from Friends Against Abuse, and the National Association of Counties (NACo). 

Old/New Business

The board reviewed old/new business on the agenda. 

Adjourn

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to adjourn the meeting at 10:15 a.m. 

Attest: January 10, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Ed Arnesen

December 13, 2022

 December 13,2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, December 13, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Joe Grund, Cody Hasbargen, and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson.  Absent: Commissioner Jon Waibel.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: MCIT Correspondence, Greater Minnesota Correspondence, AMC Resolution. Remove: 2022 EMPG Grant.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the minutes from November 29, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrants $16,757.30; Commissioners Warrants $3,650.15; Commissioners Warrants $14,640.36.

Meridian Services, Inc. Purchase of Services

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the renewal of the purchase of services agreement between Lake of the Woods County, by and through its local social services agency, and Meridian Services, Inc. and for Chair Buck Nordlof and Social Services Director Amy Ballard to sign the same.

Department of Human Services-Children’s Mental Health Screening Agent

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the Children’s Mental Health Screening Grant renewal and for Social Services Director Amy Ballard to sign the same.

Auditor/Treasurer

Claims

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously with Commissioner Joe Grund abstaining to approve the claims against the County as follows: Revenue $49,064.86; Road & Bridge $146,568.69; County Development $1,875.00; Joint Ditch $4,360.00; Solid Waste $28,525.55; EDA $1,701.31. 

WARRANTS FOR PUBLICATION

Warrants Approved On 12/13/2022 For Payment 12/16/2022

Vendor Name Amount

Auto Value Baudette 2,718.82

Business Essentials 3,109.00

Cenex Co-Op Services, Inc. 21,102.02

Compass Minerals America 10,024.95

Counties Providing Technology 4,086.00

Extreme Duty Ironworks 3,146.00

Hoffman, Philipp & Martell, PLLC 5,585.00

Howard’s Oil Company 6,999.14

Integris LLC 2,041.01

LOW Highway Dept 6,748.75

Mar-Kit Landfill 13,472.00

Marco Technologies LLC 6,886.01

Mark Sand & Gravel Co. 96,250.00

North Leaf Auto Body 8,594.18

Powerplan 4,176.69

R & Q Trucking, Inc 3,055.00

Royal Tire Inc 2,600.82

WIDSETH 3,125.00

45 2000 Payments less than 28,375.02

Final Total: 232,095.41

Further moved to authorize the payment of the following auditor warrants: November 29, 2022 for $150,211.00, November 30,2022 for $814,696.49, November 30, 2022 for $10,322.36, December 5, 2022 for $821,985.04, December 5, 2022 for ($10,322.36), December 7, 2022 for $14,771.37.

Permission to Advertise for Legal Publishing Bids

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve permission to advertise for Legal Publishing Bids for 2023.

2023 Meeting Dates

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously, by roll call, to approve the following 2023 County Board Meeting Dates:

2023 LAKE OF THE WOODS COUNTY BOARD MEETING DATES

January

Tuesday, January 3 (Organizational Meeting) 9:00 a.m. Government Center, Commissioners Room

Tuesday, January 10 9:00 a.m. Government Center, Commissioners Room

Tuesday, January 24 9:00 a.m. Government Center, Commissioners Room

February

Tuesday, February 14 9:00 a.m. Government Center, Commissioners Room

Tuesday, February 28 8:15 a.m. Lake Of The Woods School (TBD)

March

Tuesday, March 14 9:00 a.m. Government Center, Commissioners Room

Tuesday, March 28 9:00 a.m. Government Center, Commissioners Room

April

Tuesday, April 11 9:00 a.m. Government Center, Commissioners Room

Tuesday, April 25 9:00 a.m. Government Center, Commissioners Room

May

Tuesday, May 9 9:00 a.m. Government Center, Commissioners Room

Tuesday, May 23 9:00 a.m. Government Center, Commissioners Room

June

Tuesday, June 6 9:00 a.m. Government Center, Commissioners Room

Monday, June 12 6:00 p.m. Board Of Equalization

Tuesday, June 13 10:00 a.m. NWA

Tuesday, June 27 9:00 a.m. Government Center, Commissioners Room

July

Tuesday, July 11 9:00 a.m. Government Center, Commissioners Room

Tuesday, July 25 9:00 a.m. Government Center, Commissioners Room

August

Tuesday, August 8 9:00 a.m. Government Center, Commissioners Room

Tuesday, August 22 9:00 a.m. Government Center, Commissioners Room

September

Tuesday, September 12 9:00 a.m. Government Center, Commissioners Room

Tuesday, September 26 9:00 a.m. Government Center, Commissioners Room

October

Tuesday, October 10 9:00 a.m. Government Center, Commissioners Room

Tuesday, October 24 9:00 a.m. Government Center, Commissioners Room

November

Tuesday, November 14 9:00 a.m. Government Center, Commissioners Room

Tuesday, November 28       9:00 a.m. Government Center, Commissioners Room

December

Tuesday, December 12 9:00 a.m. Government Center, Commissioners Room

Tuesday, December 12 6:00 p.m. TNT MEETING

Thursday, December 28 9:00 a.m. Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAY BE ATTENDING THE FOLLOWING:

AMC JOINT LEGISLATIVE CONFERENCE: February 22-23 in St. Paul

AMC LEADERSHIP CONFERENCE: March 29-March 31 in Nisswa

AMC DISTRICT 2 MEETING: UNKNOWN DATE May or June

AMC POLICY COMMITTEE: September 13-15 in Alexandria

AMC ANNUAL CONFERENCE: December 4-6 in Bloomington

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 1st 

Thursday of the month at 6:00 p.m. in the Commissioners Room at the Government Center

Election Polling Places Resolution

Resolution

The following resolution was offered by Commissioner Cody Hasbargen and moved for adoption:

A Resolution Establishing County Precincts and Polling Places

Resolution 22-12-01

WHEREAS, Minnesota Statutes, Section §204B16, Subdivision 1 requires that by December 31st of each year, the County must designate by resolution a polling place for each election precinct; and

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners, State of Minnesota hereby establishes polling places of the following County precincts: Baudette City Hall – Precincts 1B and 2B; Lake of the Woods County Government Center – All Mail Precincts including: 1A, 2A, 2C, 3A, 3B, 3C, 3D, 3E, 4A, 4B, 4C, 5A, 5B, 5C and 5D.  

The resolution was seconded by Commissioner Ed Arnesen the same being put to a vote, was unanimously carried.

Petition for Road Vacation

Resolution

The following resolution was offered by Commissioner Joe Grund and moved for adoption:

A RESOLUTION SETTING FORTH INITIAL DESCRIPTIONS AND SETTING HEARING DATE 

Resolution no. 22-12-03

WHEREAS, the Lake of the Woods County Board of Commissioners were presented a petition at their meeting on the 13th day of December, 2022 requesting the vacation of a road; 

WHEREAS, the petition contained a description of the road, a description of the portion to be vacated, and the names of the owners over which the road passes; 

WHEREAS, Minn. Stat. § 164.07, subd. 2 requires the town board to make an order describing as nearly as practicable the road to be vacated, describing the several tracts of land through which the road passes, and fixing a time and place when and where the town board will meet and act upon the petition; 

NOW, THEREFORE, IT IS HEREBY ORDERED that: 1. The road proposed to be vacated is described as: Platt of “Pitt” located in Minnesota, Lake of the Woods County, Wabanica Township-161, Section-35, Northwest ¼ or Southwest ¼, Range-32. This does not include the road “Pitt Road NW” which borders on the South side of the Platt of “Pitt”, and the road “Sanborn Road NW” which borders on the East side of the plat. A more specific description may be developed if the petition is granted. 2. The several tracts of land through which the road passes and their owners will be notified and proof of notification will be returned to the board. 

3. The Lake of the Woods County Board will conduct a hearing at 10:00 a.m. on the 10th day of January, 2023, at the Lake of the Woods County Commissioners room to examine the road, receive public comment, consider the proposed action, and act on the petition.

The resolution was seconded by Commissioner Ed Arnesen and the same being put to a vote was unanimously carried. 

Public Works 

Todd Fadness Retirement

Resolution

The following resolution was offered by Chairman Buck Nordlof and moved for adoption:

Recognition of years of service 

Lowell Todd Fadness

Resolution No. 22-12-02

Whereas:  Todd Fadness has served Lake of the Woods County as a Heavy Equipment Operator since June 2, 1982;

Whereas:  Todd will retire from Lake of the Woods County effective December 23, 2022 with more than forty years of service;

Now Therefore, Be it Resolved:  That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Todd for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Federal Bridge Project Agreement

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and moved for adoption: 

RESOLUTION

STATE OF MINNESOTA / COMMISSIONER OF TRANSPORTATION for FEDERAL PARTICIPATION IN CONSTRUCTION AGENCY AGREEMENT

Number 1052039

Resolution No. 22-12-04

BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED, the Lake of the Woods County Board Chair and Auditor/Treasurer are hereby authorized and directed for and on behalf of the Lake of the Woods County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No 1052039”, a copy of which said agreement was before the Lake of the Woods County Board and which is made a part hereof by reference.

Solid Waste

The board discussed the upcoming holiday closures. It was the consensus of the board for the landfill to be closed Christmas Eve, Christmas Day and the following Monday December 26, 2022.

Association of Minnesota Counties

Resolution

The following Resolution was offered by Commission Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the following:

A RESOLUTION ENDORSING THE EFFORTS OF THE COMMUNITY   SUPERVISION WORK GROUP AND URGING THE LEGISLATURE TO PASS A NEW FUNDING FORMULA AND SIGNIFICANT APPROPRIATION DURING THE 2023    LEGISLATIVE SESSION.

Resolution No. 22-12-05

WHEREAS, community supervision is a fundamental part of the criminal justice system in Minnesota and funding sufficient to ensure effective services is vital to public safety in all communities across the state; and

WHEREAS, community supervision includes services such as probation, supervised release, and intensive supervised release; and

WHEREAS, Minnesota’s counties provide essential community supervision services both as mandated by M.S. Chapter 244.19 and also as delegated by the Department of Corrections under M.S. Chapter 401; and

WHEREAS, when the Legislature decided that community supervision was best delivered through a state-county partnership, it stated a clear intent that the state would provide significant funding to the counties for the operation of local programs; and

WHEREAS, over the past 20 years, Minnesota has become the state with the lowest level of corrections funding in the nation because the Legislature has not upheld its promise to provide adequate state resources to support community supervision; and

WHEREAS, the Legislature’s failure to adequately fund community supervision has increased local property taxes on residents and businesses; and,

WHEREAS, a revised community supervision funding formula is necessary to ensure that all communities in Minnesota have enough state funding to provide a consistent standard for effective, evidence-based community supervision services, regardless of local capacity to pay; and  

WHEREAS, the Association of Minnesota Counties assembled the Community Supervision Work Group including county leaders and experts in community supervision from all three supervision delivery systems to study the needs of community supervision departments statewide and develop a single funding formula that is transparent, needs based, and equitable among county and state supervision providers; and, 

WHEREAS, the Community Supervision Workgroup has taken up its charge to convene stakeholders across the three probation delivery systems to oversee a study to create a unified recommendation for an equitable and adequate funding formula and appropriation; and, 

WHEREAS, the Board of Directors of the Association of Minnesota Counties that represents the diverse interests of Minnesota’s 87 counties, voted to support a new funding formula that provides counties with the resources needed to keep communities safe; now, therefore, 

BE IT RESOLVED, the Lake of the Woods County Board of Commissioners endorses the efforts of the Community Supervision Work Group and urges the Legislature to pass a new funding formula and significant appropriation during the 2023 legislative session. 

Correspondence

Minnesota Counties Intergovernmental Trust (MCIT)

The board reviewed correspondence from MCIT for an award for excellence present to Lake of the Woods County for outstanding experience in workers’ compensation.

Greater Minnesota Regional Parks & Trails Commission

The board reviewed correspondence from Greater Minnesota Regional Parks & Trails Commission and discussed the need to create a Northwest Angle Northerly Park Committee.

Motion 

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to create the Northwest Angle Northerly Park Committee with the following members: Commissioner Ed Arnesen, Commissioner Joe Grund, County Engineer Anthony Pirkl, Land & Water Planning staff member, Joe Laurin, and member at large for the Northwest Angle.

Ditch Authority

Review 2023 Ditch Assessments

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting and open Ditch Authority.

The Ditch Authority reviewed the proposed 2023 Ditch assessments. 

Pay Ditch 23 Bills

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to pay Ditch 23 bill in the amount of $460.00 out of the designated ditch con-con funds.

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to close the Ditch Authority meeting and open the regular meeting.

Con-Con Fund Application Review

Lake of the Woods County Development Year 2023

Baudette Arena Assoc-$10,000.00; Williams Arena Assoc-$5000.00; Baudette Chamber-$12,000.00; Friends Against Abuse-$2500.00; LOW Humane Society-$7500.00; Williams Potato Day-$1000.00; Williams Public Library-$800.00; Joint Powers Natural Resources Board-$1000.00; LOW School Trap Team-$2,000.00; LOW Sr Fishing-1500.00; Take a Kid Fishing-$2000.00; Widseth Smith Nolting-$16,000.00; Auditing Fees-$1000.00.

Motion

Motion was made by Commissioner Ed Arnesen, Seconded by Commissioner Cody Hasbargen and carried unanimously to make allocations to the above organizations from the Con-Con funds, Payable 2023.

Veteran Services

Veteran Services officer Rick Rone gave an update on various topics that included in-service exposure illnesses and volunteer drivers.

Appointment of Veteran Services Officer

Motion

Motion was made by Commissioner Cody Hasbargen to re-appoint Rick Rone as Lake of the Woods County Veterans Service Officer from January 1, 2023 to December 31, 2026 pursuant MN Statutes 197.60 Subd. 2.  The motion was seconded by Commissioner Joe Grund and the same being put to a vote, was unanimously carried.

Recess

A brief recess took place at 11:05a.m. and reconvened at 11:10 a.m.

HRDC 

Regional Comprehensive Economic Development Strategy (CEDS)

Economic Development Planner Antonio Franklin Jr. Met with the board to discuss strategies that strengthen the regional economy and review recommendations for the 2022-2025 CEDS. 

Resolution

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

A Resolution Establishing A Comprehensive Economic Development Strategy

Resolution 22-12-06

WHEREAS, Lake of the Woods County is recognized by the Economic Development Administration as a redevelopment area with special needs for economic development assistance; and

WHEREAS, the Headwaters Regional Development Commission is an Economic Development District by the Economic Development Administration to provide planning and economic development assistance; and

WHEREAS, the Lake of the Woods County Board of Commissioners actively supports and currently participates in the economic development district activities of the Headwaters Regional Development Commission; and

WHEREAS, the Headwaters Regional Development Commission has prepared a Comprehensive Economic Development Strategy in cooperation with businesses, communities, and economic development organizations in lieu of a separate county Comprehensive Economic Development Strategy.

NOW THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners approves of the Comprehensive Economic Development Strategy as submitted on this date.

The resolution was seconded by Commissioner Joe Grund the same being put to a vote, was unanimously carried.

Land & Water

Land and Water Director Josh Stromlund and Land Owner Bruce Baumgartner met with the board to discuss the land that was in violation of meeting the conditions of its conditional use permit and to request an extension. Mr. Baumgartner explained that he had difficulty getting someone to the Northwest Angle to complete the work needed to meet those conditions due to the Covid-19 pandemic and then the area flood that occurred.  

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to extend the deadline to meet conditions to July 31, 2023 due to the pandemic restrictions that were previously in place when entering Canada, and the recent flooding event.

Sheriff

Extended Services Warranty on ARMER Radio Console Renewal

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the renewal of the Service agreement with Motorola Solutions for ASTRO 25 Essential Plus Services and Site Management -SOW on the ARMER Radio System.

IAMRESPONDING Fiscal Agent

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Lake of the Woods County Sheriff’s Office to act as the fiscal agent collecting funds from Williams Fire Department, Baudette Fire Department, and Lake of the Woods Ambulance to pay for the new IAMRESPONDING service that will replace Safealert.

Emergency Management

EOP Sign off & MNWALK

Motion

Commissioner Cody Hasbargen and Commissioner Ed Arnesen met with Emergency Management director Jill Hasbargen Olson on Dec 12th to review the 2022-2023 County Emergency Operations Plan and MNWALK.  Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund to accept and sign the reviewed County EOP & MNWALK documents and for Chair Buck Nordlof to sign.

Lakewood Health

Approval of Community Health Services Agreement

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Purchase of Service Agreement for Community Health Services between Lake of the Woods County and Lakewood Health Center and for County Board Chair Buck Nordlof and County Auditor/Treasurer Lorene Hanson to sign the same.

RECESS

The meeting was called to recess at 12:10 p.m. and reconvened at 6:00 p.m.

Truth In Taxation Meeting

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to close the regular meeting and open the Public Hearing for Truth In Taxation meeting at 6:00p.m. Members present, Commissioners Joe Grund, Buck Nordlof, Cody Hasbargen, Jon Waibel, and Ed Arnesen. Others present, County Auditor/Treasurer Lorene Hanson.

County Auditor/Treasurer Lorene Hanson reviewed the 2023 Proposed County Levy at the Truth In Taxation Public Hearing. 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to close the public hearing and open the regular meeting at 6:40p.m.

Resolution

Resolution Adopting

Certified 2023 Budget and Tax Levy

Resolution   2022-12-07

The following Resolution was proposed and moved for adoption by Commissioner Joe Grund:

WHEREAS, the Proposed County Budget for the year 2023 has been reviewed by the Lake of the Woods County Board of Commissioners; and 

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2023:

Revenue Fund $ 2,025,860

Road & Bridge Fund $    449,580

Social Services Fund $    603,935

Economic Development Authority Fund $      60,000

2023 Proposed Budget and Tax Levy $ 3,139,375   

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2023:

Twp Road & Bridge $   471,470* 

Twp Fire – Baudette $     25,000

Twp Fire – Williams $     16,881

Twp Fire – NW Angle $       6,500

Total $   519,851

2023

* $471,470 for Township Road & Bridge, includes $12,765 Admin of Township Roads (458,705+12,765=471,470)  

A public meeting to discuss the 2023 Proposed Budget and Tax Levy was held on Tuesday, December 13, 2022, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room. 

The motion was seconded by Commissioner Jon Waibel, and the same being put to a vote, was unanimously carried. 

RECESS

With no further business before the Board, Chairman Buck Nordlof called the meeting to recess at 6:45 p.m. 

Attest: December 29, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

November 29th, 2022

November 29,2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, November 29, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Joe Grund, Cody Hasbargen, and with Ed Arnesen joining by phone. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: Commissioner Jon Waibel.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the minutes from November 15, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $4,225.01; Commissioners Warrants $3,935.48; Commissioners Warrants $18,129.92.

Joining the Meeting

Commissioner Jon Waibel joined the meeting at 9:10 a.m.

Auditor/Treasurer

Claims

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $18,846.51; Road & Bridge $28,998.82; County Development $380.00; Solid Waste $19,696.26. 

WARRANTS FOR PUBLICATION

Warrants Approved On 11/29/2022 For Payment 11/30/2022

Vendor Name Amount

Baudette/City Of 6,000.00

Election Systems & Software, Inc 2,961.72

Gilson Co, Inc. 9,307.81

Integris LLC 4,550.00

Koochiching Co Treasurer 2,500.00

North East Technical Service,Inc 13,177.76

Pb Distributing Inc 3,066.40

Quadient Finance USA Inc. 2,000.00

Titan Machinery – Roseau 3,334.28

U.S. Bank Equipment Finance 6,268.50

33 Payments less than 2000 14,755.12

Final Total: 67,921.59

Further moved to authorize the payment of the following auditor warrants: November 16, 2022 for $22,737.03; November 18, 2022 for $130.00; November 23, 2022 for $964,529.97.

Auditors Contract Renewal

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the renewal of the Auditor/Treasurer contract and for Chair Buck Nordlof to sign the same.

AIRMED Guardian Flight Contract Renewal

Motion

Motion was made by Commissioner Joe Grund, seconded by Jon Waibel and carried unanimously to approve the renewal of the AirMed Contract Agreement for 2023 and for Chair Buck Nordlof to sign the same.

Community Health Services Joint Powers Agreement

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the renewal of the joint powers agreement for Community Health Services between Lake of the Woods County and Lakewood Health Center and for County Board Chair Buck Nordlof and County Auditor/Treasurer Lorene Hanson to sign the same. 

Snowmobile Grant-in-Aid Program

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to authorize FY 2023 Maintenance and Grooming Grants with the State of Minnesota Department of Natural Resources Snowmobile Grant-in-Aid Program for Northwest Angle Edgeriders in the amount of $177,931.27 and authorize Chair Buck Nordlof and County Auditor/Treasurer Lorene Hanson to sign the same. 

Public Works

Highway

Permission to Bid Project SAP 039-598-071

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to advertise for bids for project SAP 039-598-071.

Vehicle Purchase

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the purchase of the following three vehicles: 2022 Dodge Ram Crew 2500 for $60,409.00; 2022 Dodge Ram 1500 for $46,369.00; 2022 Dodge Ram 1500 for $43,406.00.

Roseau County Engineer Contract

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the contract agreement between Lake of the Woods County and Roseau County for the purpose of providing engineering services to Roseau County while there remains a vacancy in the County Highway Engineering position. Lake of the Woods County Highway Department will bill Roseau County at a rate of $10,000.00 per month for providing these services.

Solid Waste

MPCA Permit Meeting

County Engineer Anthony Pirkl informed the board that there will be a MPCA permit meeting tentatively set for December 21, 2022.

Land & Water

Consideration of a Suspension/Revocation of CUP

Land & Water Director Josh Stromlund informed the board of a violation of terms to a conditional use permit and requested the board consider a suspension, amendment to, or a grace period to comply with the terms. It was the consensus of the board to have a letter sent to the land owner to have a compliance inspection done by December 13,2022 or provide pictures of as built by December 13, 2022 and will review at the next board meeting.

Correspondence

The board reviewed correspondence from Rinke Noonan and Dollars for Scholars.  

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 9:55 a.m.

Attest: December 13, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

November 15, 2022

COMMISSIONER PROCEEDINGS

November 15,2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, November 15, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Joe Grund, Jon Waibel, and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: Commissioner Ed Arnesen

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: Land Lease, Permission to Advertise, Interview, & Hire HEO, Permission to Hire Engineering Technician I. 

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from October 25, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrants $27,463.04; Commissioners Warrants $5,627.47; Commissioners Warrants $18,291.68.

Auditor/Treasurer

Claims

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $64,129.92; Road & Bridge $40,180.80; County Development $3,355.00; Joint Ditch $1,050.00; Solid Waste $33,421.51; EDA $67,469.25.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/15/2022 For Payment 11/18/2022

Vendor Name Amount

ARRO of the North, LLC 2,200.00

Baudette/City Of 4,919.00

Cenex Co-Op Services, Inc. 19,744.26

DSC Communications 2,158.00

Government Management Group, Inc 3,750.00

Hoffman, Philipp & Martell, PLLC 8,325.00

Howard’s Oil Company 7,514.38

Integris LLC 12,027.36

Liberty Tire Recycling, LLC 4,120.00

LOW County Auditor-Treasurer 60,000.00

LOW Highway Dept 2,867.50

Mar-Kit Landfill 13,451.50

Motorola Solutions, Inc 6,594.50

Msop-Mn Sex Offender Prgrm-462 2,616.90

Nordlof/Tanner 4,028.80

Northern Light Region 3,391.00

Powerplan 2,679.00

R & Q Trucking, Inc 3,055.00

Royal Tire Inc 5,154.83

SeaChange Print Innovations 2,127.34

Tyler Technologies, Inc 4,312.50

84 Payments less than 2000 34,569.61

Final Total: 209,606.48

Further moved to authorize the payment of the following auditor warrants: October 26, 2022 for $381,751.95; November 2, 2022 for $466,268.61; November 7, 2022 for $401,365.75; November 9,2022 for $51,649.28.

Set Work Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to set a work session with Koochiching County for November 29, 2022 at 11:00 a.m. at the Koochiching County Courthouse in International Falls, MN. 

Lake of the Woods Food Shelf

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve a donation of $1200.00 to the Lake of the Woods Food Shelf for the purchase of a new freezer to be paid for out of the American Rescue Plan (ARP) funds.

Rainy River Resort Liquor License

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the application for a liquor license from Rainy River Resort. 

Land Lease

The board discussed approximately 13 acres of land that is owned by the county.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to advertise for bids for the 13 acres of county owned land for a minimum of $30.00 per acre on parcel #18.2342.000.

Approval of Bid 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to accept the RFP from RB Farms Garrett Ravndalen for the agriculture land lease at $30.00 per acre for the following parcels: 14.2800.109, 14.2700.009, and 14.2200.009.

Public Works

Highway

Final SAP 039-599-001

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the final payment for project SAP 039-599-001for Gladen Construction, Inc. of Laporte, MN in the total amount of $158,528.00 and hereby authorize final payment of $7,926.40.

Todd F. Retirement

County Engineer Anthony Pirkl informed the board that Todd Fadness will be retiring on December 23, 2022 after 40 years with the county.

Permission to Advertise, Interview, & Hire

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve to advertise, interview, & hire for a heavy equipment operator. 

FEMA

County Engineer Anthony Pirkl gave an update on a meeting with FEMA. He informed the board that FEMA was very impressed with how organized the county is and we should be able to get reimbursements. 

Permission to Hire 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to hire Dylan Hancharyk as Engineering Technician/Inspector I at Grade 10, Step 1, $20.59 per hour at 234 points. 

Solid Waste

County Engineer Anthony Pirkl gave an update on various topics that included: PFAS testing, MPCA surprise inspection, and the Tub Grinder sale. The MPCA inspection went very well and the landfill passed. There will be more updates to come on PFAS testing and the Tub Grinder Sale. 

Sheriff

Government Center North 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve an amount up to $25,000 to purchase equipment for the interview and conference rooms at the Government Center North building. 

Land & Water

Land & Water Director Josh Stromlund presented the following CUPs for board approval:

Consideration of Conditional Use Permit #22-14CU by Blue Line Consulting, LLC

The NW¼NW¼, Section Nine (9), Township One hundred Sixty-two (162) North, Range Thirty-four (34) West – Parcel ID # 17.09.22.000. Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to operate a Short-Term Vacation Rental in a Rural Residential Development (R2) Zoning District

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve Conditional Use Permit #22-14CU/Findings of Fact by Blue Line Consulting, LLC to operate a Short-Term Vacation Rental in a Rural Residential Development (R2) Zoning District with the following conditions:

  1. The Conditional Use Permit Terminates on transfer of property.
  2. Quiet time from 10:00 p.m. to 5:00 a.m.
  3. Must post local contact information
  4. Must meet Minnesota Department of Health Regulations

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Blue Line Consulting, LLC (David Hahn) Date:  November 15, 2022

Location/Legal Description:  NW¼NW¼, Section 9, T. 162N, R. 34W – Parcel ID # 17.09.22.000

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to operate a Short-Term Vacation Rental in a Rural Residential Development (R2) Zoning District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )
    1. Why or why not? Rural Residential development.
  2. Is the project proposal consistent with maintaining the public health, safety, and welfare?
    1. YES (  )  NO (  )  N/A (X)
    2. Why or why not? ____________________________________________________________________
  3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X)
    1. Why or why not? ____________________________________________________________________
  4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)
    1. Why or why not? ____________________________________________________________________
  5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)
    1. Why or why not?____________________________________________________________________
  6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)
    1. Why or why not? ____________________________________________________________________
  7. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )
    1. Why or why not? Access via 44th Street NW.
  8. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )
    1. Why or why not? Rural residential.
  9. Does the project proposal have a reasonable need to be in a shoreland location?
    1. YES (  )  NO (  )  N/A (X)
    1. Why or why not? ____________________________________________________________________
  10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X)  NO (  )  N/A (  )
    1. Why or why not? Sized for a 5-bedroom dwelling.
  11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)
    1. Why or why not? ____________________________________________________________________
  12. Is the site adequate for water supply and on-site sewage treatment systems? YES (X)  NO (  )  N/A (  )
    1. Why or why not? Private well and septic.
  13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)
    1. Why or why not? ____________________________________________________________________
  14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X)
    1. Why or why not? ____________________________________________________________________
  15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?
    1. YES (  )  NO (  )  N/A (X)
    1. Why or why not? Not necessary.
  16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 
    1. YES (  )  NO (  )  N/A (X)
    1. Why or why not? Not planned or needed.
  17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )
    1. Why or why not?  On-site parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. The Conditional Use Permit terminates upon sale or transfer of the property.
  2. Quiet time from 10:00 p.m. to 5:00 a.m.
  3. Must post local contact information in the dwelling.
  4. Must meet Minnesota Department of Health regulations.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

November 15, 2022 _____________________________________

Date James Nordlof

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Conditional Use Permit #22-15CU by Dale and Connie Peterson  

A tract in the Northeast Corner of Government Lot 3, Section Five (5), Township One hundred Sixty-three (163) North, Range Thirty-four (34) West – Parcel ID # 14.05.31.010. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to construct an inland harbor connected to Lake of the Woods and to cumulatively move more than the allowed amounts of material within and outside of the shore impact zone. Lake of the Woods is a General Development Lake.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve Conditional Use Permit #22-15CU/Findings of Fact by Dale and Connie Peterson to construct an inland harbor connected to Lake of the Woods and to cumulatively move more than the allowed amounts of material within and outside of the shore impact zone with the following conditions:

  1. Follow the permitted harbor design approved by the agencies
  2. The cumulative movement of material is allowed for dike construction and rock rip rap to protect property from high-water and/or flooding.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Dale and Connie Peterson Date:  November 15, 2022

Location/Legal Description:  A tract in the Northeast Corner of Government Lot 3, Section Five (5), Township One hundred Sixty-three (163) North, Range Thirty-four (34) West – Parcel ID # 14.05.31.010

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to construct an inland harbor connected to Lake of the Woods and to cumulatively move more than the allowed amounts of material within and outside of the shore impact zone. Lake of the Woods is a General Development Lake.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )
    1. Why or why not?  Resort development, additional safe harbor.
  2.  Is the project proposal consistent with maintaining the public health, safety, and welfare?
    1. YES (  )  NO (  )  N/A (X)
    1. Why or why not?  _______________________________________________________________________
  3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )
    1. Why or why not?  Oversight by DNR and Corps of Engineers, permits all in place.
  4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (X)  N/A (  )
    1. Why or why not?  They will be affected but has been permitted. 
  5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X)  NO (  )  N/A (  )
    1. Why or why not?  Shoreline of Lake of the Woods.
  6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (X)  NO (  )  N/A (  )
    1. Why or why not?  Via DNR and Corps permits and design.
  7. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )
    1. Why or why not? Access via County Road 17.
  8. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )
    1. Why or why not?  Resort area.
  9. Does the project proposal have a reasonable need to be in a shoreland location? YES (X)  NO (  )  N/A (  )
    1. Why or why not?  Creation of a safe harbor.
  10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  12. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)
    1. Why or why not?  _______________________________________________________________________
  13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (X)  NO (  )  N/A (  )
    1. Why or why not?  Campsite boats are already using lake and permit limits number of slips in harbor.
  14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?
    1. YES (  )  NO (X)  N/A (  )
    1. Why or why not?  None needed.
  16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 
    1. YES (  )  NO (X)  N/A (  )
    1. Why or why not? None needed.
  17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (  )  NO (X)  N/A (  )
    1. Why or why not?  No new traffic.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Follow the permitted harbor design approved by the agencies.
  2. The cumulative movement of material is allowed for dike construction and rock rip rap to protect property from high-water and/or flooding.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

November 15, 2022 _____________________________________

Date James Nordlof

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Conditional Use Permit #22-16CU by Stacey Manning

Lot 1, Block 3 River Oaks Plat, Section One (1), Township One hundred Sixty-one (161) North, Range Thirty-two (32) West — Parcel ID# 23.52.03.010. Applicant is requesting a Conditional Use Permit as required by Section 401.B of the Lake of the Woods County Zoning Ordinance to operate a Short-Term Vacation Rental in a Residential Development (R1) Zoning District within the shoreland area of the Rainy River. The Rainy River is an Agricultural River Segment.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve Conditional Use Permit #22-16CU/Findings of Fact by Stacey Manning to operate a Short-Term Vacation Rental in a Residential Development (R1) Zoning District within the shoreland area of the Rainy River with the following conditions:

  1. The septic system must be upgraded within two (2) years from September 20, 2022.
  2. The Conditional Use Permit terminates upon sale or transfer of the property.
  3. No on street parking
  4. Must post local contacts and emergency numbers in dwelling.
  5. Must follow tenant rules listed in application and quiet hours are from 10:00 p.m. to 6:00 a.m.
  6. Must meet Minnesota Department of Health Regulations. 

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Stacey and Connie Manning Date:  November 15, 2022

Location/Legal Description:  Lot 1, Block 3, River Oaks Plat in Section 1, T. 161N, R. 32W – Parcel ID # 23.52.03.010

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to operate a Short-Term Vacation Rental in a Residential Development (R1) Zoning District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )
    1. Why or why not? Within the growth corridor, vacation rental.
  2. Is the project proposal consistent with maintaining the public health, safety, and welfare?
    1. YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)
    1. Why or why not?_______________________________________________________________________
  6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  7. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )
    1. Why or why not? Access via Oak Harbor Drive.
  8. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )
    1. Why or why not? Residential and commercial.
  9. Does the project proposal have a reasonable need to be in a shoreland location? YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X)  NO (  )  N/A (  )
    1. Why or why not? But needs to be upgraded.
  11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  12. Is the site adequate for water supply and on-site sewage treatment systems? YES (X)  NO (  )  N/A (  )
    1. Why or why not? Private well and septic system.
  13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?
    1. YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 
    1. YES (  )  NO (  )  N/A (X)
    1. Why or why not? _______________________________________________________________________
  17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )
    1. Why or why not?  On-site parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. The septic system must be upgraded within two (2) years from September 20, 2022.
  2. The Conditional Use Permit terminates upon sale or transfer of the property.
  3. No on street parking.
  4. Must post local contacts and emergency numbers in dwelling.
  5. Must follow tenant rules listed in application and quiet hours are from 10:00 p.m. to 6:00 a.m.
  6. Must meet Minnesota Department of Health regulations.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

November 15, 2022 _____________________________________

Date James Nordlof

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

HOFFMAN, PHILIPP and MARTELL, PLLC
Audit Exit Review

Colleen Hoffman from Hoffman, Philipp and Martell, PLLC provided an audit exit review to the County Board of Commissioners.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 10:30 a.m.

Attest: November 29, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

October 25, 2022

October 25,2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, October 25, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Joe Grund, Ed Arnesen, Jon Waibel, and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson. 

Approval of Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: Health Insurance Motion, Cliffs Update. 

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from October 11, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $12,814.98; Commissioners Warrants $5,656.98; Commissioners Warrants 4,843.82.

Approval of County Credit Card for Katy Johnson

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve a county credit card for Katy Johnson.

Approval of Tri-Valley-RTC Transportation Contract

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Tri-Valley-RTC Transportation Contract as presented by Social Services Director Amy Ballard. 

Auditor/Treasurer

Claims

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $74,087.05; Road & Bridge $64,459.24; County Development $1,875.00; Solid Waste $14,276.94; EDA $1,055.17.

WARRANTS FOR PUBLICATION

Warrants Approved On 10/25/2022 For Payment 10/28/2022

Vendor Name Amount

Accurate HD Ltd. 40,650.00

Cenex Co-Op Services, Inc. 16,640.90

E & L Electric Inc 4,400.00

Integris DBA 6,099.59

Integris LLC 2,515.36

Johnson Auto & Machine 2,370.07

Lake Area Construction Inc 28,925.00

Lake of the Woods Electric LLC 5,458.41

Larkin Hoffman Attorneys 7,375.00

Riopelle/David 5,000.00

SeaChange Print Innovations 5,285.69

U.S. Bank Equipment Finance 6,268.50

Whitt Environmental Services,Inc. 3,639.00

WIDSETH 3,125.00

48 Payments less than 2000 18,000.88

Final Total: 155,753.40

Further moved to authorize the payment of the following auditor warrants: October 14, 2022 for $45,237.70; October 19, 2022 for $338,005.43.

Approval of Health Insurance Rates

Motion

Motion was made by Commissioner Joe Grund seconded by Commissioner Jon Waibel and carried unanimously to approve the increase of the health insurance rates for family up to $1370.00 and individual up to $1020.00 effective January 2023. 

Public Works

County Engineer Anthony Pirkl gave a brief update on various projects in the highway department. 

Approval of Maintenance Agreement with City of Baudette

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the contract between Lake of the Woods County and the City of Baudette for road maintenance including: snow plowing, and street sweeping.

Agreement to Receive Bridge Bond Funds

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and moved for adoption: 

RESOLUTION

AGREEMENT TO STATE TRANSPORTATION FUND

LOCAL BRIDGE REPLACEMENT PROGRAM

Grant Terms and Conditions

SAP   039-598-071

Resolution No. 22-10-02

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No. 39532; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and

WHEREAS, the amount of the grant has been determined to be $141,279.20 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County   does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required.  The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.

Cliffs Natural Resources Update

The Commissioners discussed a request from Cliffs to amend the standards set in an agreement that was made between Lake of the Woods County, DNR, and Cliffs Natural Resources. No action was taken at this time.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 9:45 a.m.

Attest: November 15, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

October 11, 2022

October 11,2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, October 11, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Vice-Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Jon Waibel, and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: Commissioners Buck Nordlof and Joe Grund.

Approval of Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following changes: Add: Final Pay Authorization for SAP 039-649-005, Permission to Advertise/Interview/Hire Technician for Highway, Jail Update and Health Insurance. 

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the minutes from September 27, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $13,589.68; Commissioners Warrants $2,145.17; Commissioners Warrants $13,595.76.

Sanford TRF for Adult Mental Health Contract

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the renewal of the Sanford Thief River Falls for Adults Mental Health Contract and for Social Services Director Amy Ballard and Chair Buck Nordlof to sign the same.

Joining the Meeting

Commissioner Joe Grund joined the meeting at 9:15a.m.

Auditor/Treasurer

Claims

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $72,599.66; Road & Bridge $80,858.50; Social Services $41.49; County Development $200.00; Joint Ditch $2,058.75; Solid Waste $45,335.48.

 WARRANTS FOR PUBLICATION

Warrants Approved On 10/11/2022 For Payment 10/14/2022

Vendor Name Amount

Baudette/City Of 6,000.00

Cdw Government, Inc 3,447.56

Cenex Co-Op Services, Inc. 4,399.99

Clark Equipment Co Dba Bobcat 4,407.10

Contech Engineered Solutions LLC 20,475.80

Counties Providing Technology 4,086.00

Erickson Timber Products 9,360.00

Greenview Landscaping, Inc 5,200.00

Howard’s Oil Company 11,553.85

Liberty Tire Recycling, LLC 8,747.72

LOW Highway Dept 5,725.50

Mar-Kit Landfill 14,885.00

Pennington County Sheriff Office 7,244.59

Rainy Lake Oil, Inc 2,436.15

Roseau County Sheriff Office 13,357.98

SeaChange Print Innovations 3,388.83

Sjoberg’s Inc 2,668.00

Titan Energy Systems, Inc 3,001.50

TNVC 3,880.53

Traffic Marking Service, Inc. 24,020.04

University Of Mn 9,618.63

53 Payments less than 2000 33,189.11

Final Total: 201,093.88

Further moved to authorize the payment of the following auditor warrants: September 28, 2022 for $296,977.96; October 4, 2022 for $557,617.61; October 6, 2022 for $544,250.36. 

Set Meeting Date-DNR

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to set a meeting date with the DNR for December 12, 2022 at 9:00 a.m.

Operational Enhancement Grant

Resolution

The following Resolution was offered by Commissioner Jon Waibel seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following:

RESOLUTION OF LAKE OF THE WOODS COUNTY

Operational Enhancement Grant Program

Resolution No 22-10-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Statutes 197.608 and Minnesota Laws 2021, 1st Special Session, Chapter 12, Article 1, Section 37, Subdivision 2.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County.  

WHEREUPON; the above resolution was adopted at the Lake of the Woods County Board of Commissioners Board meeting this 11th day of October, 2022.

Health Insurance Rates

The board was informed of a possible increase of five percent to the health benefits premium. It was the consensus of the board to add this to the next agenda for discussion.

Human Resources

Salary Increase

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the following department head salary increases: Recorder Sue Ney Grade 19, Step 9, at $39.05 per hour effective next pay period, Auditor/Treasurer Lorene Hanson Grade 23, Step 8, at $47.81 per hour effective next pay period, Commissioner Salary Adjustment increase from $500.00 to $1000.00 effective 2023.

Permission to Advertise, Interview, & Hire E911 Corrections Officer

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the permission to advertise, interview, & hire request for an E911 Corrections Officer at Grade 10, step 1, 237 points at $20.59 per hour. 

Permission to Advertise, Interview, & Hire Technician I, II , or Senior Level

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the permission to advertise, interview, & hire request for a Technician I, II, or Senior level at Grades 10, 12, or 13 depending on experience. 

Permission to Hire Solid Waste Processor

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to hire Greg Gagne for the solid waste processor position at Grade 11, step 1, 265 points at $21.68 per hour effective October 10, 2022. 

Public Health Flu Shots

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve public health to administer flu shots to county employees on October 25, 2022 at the Lake of the Woods County Government Center.

Land & Water

Consideration of Conditional Use Permit #22-11CU by Milo Ravndalen

The SE¼SE¼ of Section Twenty (20); the NE¼NE¼ of Section Twenty-nine (29); the NW¼NW¼ of Section Twenty-eight (28); the SW¼SW¼ of Section Twenty-one (21) all within Township One hundred Sixty-two (162) North, Range Thirty-four (34) West – Parcel ID#’s 17.20.41.000; 17.29.11.000; 17.28.22.000; 17.21.33.000. Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to allow extractive and commercial use of the property consisting of aggregate mining, washing, and bituminous material, in a Rural Residential Zoning District (R2).

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve Conditional Use Permit #22-11CU/Findings of Fact by Milo Ravndalen to allow extractive and commercial use of the property consisting of aggregate mining, washing, and bituminous material, in a Rural Residential Zoning District (R2) with the following conditions:

  1. Must maintain dust control
  2. Hours limited to daylight hours.
  3. Must follow proper blasting procedures including notification of residents.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Milo Ravndalen Date:  October 11, 2022

Location/Legal Description:  The SE¼SE¼ Section 20, NE¼NE¼ of Section 29, NW¼NW ¼ of Section 28, and the SW¼SW¼ of Section 21, all within Township 162N, Range 34W (Chilgren)

Project Proposal:  Applicant is requesting to allow extractive and commercial use of the property consisting of aggregate mining, washing, crushing, and bituminous material, in a Rural Residential Zoning District (R2). 

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not? Aggregate development.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (X)  N/A (  )

Why or why not? It will affect topography through mining.

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

  1. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not? County Road 56.

  1. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not? Existing adjacent pit.

9. Does the project proposal have a reasonable need to be in a shoreland location? YES (  )  NO (  )  N/A (X)

Why or why not?  __________________________________________________________________

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (X)  N/A (  )

Why or why not? Will be required if installed.

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (X)  NO (  )  N/A (  )

Why or why not? Natural vegetation.

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?  YES (  )  NO (  )  N/A (X)

Why or why not?  ___________________________________________________________________

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )

Why or why not? Via County Road 56.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Must maintain dust control.
  2. Hours of operation are limited to daylight hours.
  3. Must follow proper blasting procedures including notification of residents.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

October 11, 2022 _____________________________________

Date James Nordlof

Chair, County Board

Consideration of Conditional Use Permit #22-12CU by Brandon and Alycia Fish

Lot 8, Block 1 of Lukes Estates in Section Twenty-four (24), Township One-hundred Sixty-two (162) North, Range Thirty-two (32) West – Parcel ID # 19.58.01.080. Applicant is requesting a Conditional Use Permit as required by Section 401.B of the Lake of the Woods County Zoning Ordinance to operate a short-term transient rental in a Residential Development (R1) Zoning District.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve Conditional Use Permit #22-12CU/Findings of Fact by Brandon and Alycia Fish to operate a short-term transient rental in a Residential Development (R1) Zoning District with the following conditions:

  1. Parking on site only, no parking on Burr Oak Road
  2. The Conditional Use Permit terminates upon sale or transfer of property
  3. Hours of operation are as listed on application.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Brandon and Alycia Fish Date:  October 11, 2022

Location/Legal Description:  Lot 8, Block 1, Lukes Estates in Section 24, T. 162N, R. 32W

Project Proposal:  Applicant is requesting to allow the operation of a short-term transient rental in a Residential Development Zoning District (R1).

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not? Housing in growth corridor.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not? Meets county’s new application/requirements.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

7. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not? Access on Burr Oak Road.

8. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not?  Residential and commercial area.

9. Does the project proposal have a reasonable need to be in a shoreland location? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X)  NO (  )  N/A (  )

Why or why not? On sanitary sewer district.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems? YES (X)  NO (  )  N/A (  )

Why or why not? Sewer district and private well.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )

Why or why not? Parking on site only.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Parking on site only, no parking on Burr Oak Road.
  2. The Conditional Use Permit terminates upon sale or transfer of property.
  3. Hours of operation are as listed on application.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

October 11, 2022 _____________________________________

Date James Nordlof

Chair, County Board

Public Works

County Engineer Anthony Pirkl gave the board an update on various projects including Highway, Northwest Angle, Solid Waste, and discussion around a contract with Ford Motor Company for new Pick-up Trucks. 

Final Payment Authorization for SAP 039-649-005

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to accept the Public Works Director’s Certificate of Performance of SAP 039-649-005 for Lake of the Woods County (Force Account) in the total amount of $40,650.00, and hereby authorize final payment to Accurate HD, LTD.

Koochiching County Jail Agreement

Commissioners Cody Hasbargen and Jon Waibel gave a brief update from the recent meeting with Koochiching county about a possible agreement for the use of their jail.

Integrity Benefits

Integrity Benefits representative Bill Dehmer gave a presentation to the board discussing additional benefits that could be available to employees through their company. No action was taken at this time.

Correspondence

Correspondence was acknowledged from Williams Seniors and Friends Against Abuse.

RECESS

With no further business before the Board, Vice- Chair Ed Arnesen called the meeting to recess at 10:45 a.m.

Attest: October 25, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Ed Arnesen

September 27, 2022

September 27,2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, September 27, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Joe Grund, Jon Waibel, Ed Arnesen, and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: Legislative Update, Conversation about Graceton Beach and applicable ordinances, Affidavit of Lost Warrant, Fraternal Order of Police NW MN Off-Site Gambling.

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from September 13, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrants $6,273.10; Commissioners Warrants $4,292.99; Commissioners Warrants $6,014.10.

Auditor/Treasurer

Claims

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried with Commissioner Buck Nordlof abstaining to approve the claims against the County as follows: Revenue $47,594.57; Road & Bridge $9,369.95; County Development $490.00; Joint Ditch $2,808.00; Solid Waste $24,774.49; Economic Development $1,136.12.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/27/2022 For Payment 9/30/2022

Vendor Name Amount

Andy’s Garage, Inc. 2,210.91

ByteSpeed, LLC 6,909.00

Erickson Timber Products 11,700.00

Forks Freightliner 2,135.83

Goulet/Jason 3,875.00

Larson Helicopters,LLC 2,808.00

North East Technical Service,Inc 6,283.88

Northwest Angle&Island Freight,Inc 10,750.00

Pemberton Law, P.L.L.P. 2,812.50

Quadient Finance USA Inc. 7,000.00

U.S. Bank Equipment Finance 6,268.50

Voyageurs Comtronics, Inc 2,935.54

46 Payments less than 2000 20,483.97

Final Total: 86,173.13

Further moved to authorize the payment of the following auditor warrants: September 14, 2022 for $39,273.41; September 21,2022 for $107,817.63. 

Set Work Session-Cliffs

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to set a work session for October 19, 2022 at 12:00 p.m. to discuss Cliffs and DNR Land. 

Set Work Session-DNR

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen to set a work session with the DNR for November 3, 2022 at 9:00 a.m.

Affidavit of Lost Warrant

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the Affidavit of Lost Warrant number 38629 in the amount of $149.55.

Fraternal Order of Police NW MN Off-Site Gambling

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously:

RESOLUTION APPROVING 

LAWFUL GAMBLING ACTIVITY APPLICATION 

TO CONDUCT OFF-SITE GAMBLING

RESOLUTION NO. 22-09-03

WHEREAS; the Fraternal Order of Police NW MN #8 has submitted a Minnesota Lawful Gambling LG220 Application for Exempt Permit Gambling to be conducted at the following establishment, which is located in Lake of the Woods County: Sportsman’s Lodge 2/27/2023

Sportsman’s Lodge 3244 Bur Oak Rd NW Baudette, MN 56623

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for submission to the Minnesota Gambling Control Board.

County Surveyor Update

County Surveyor Chad Conner gave an update on various upcoming projects and the completion of the Swiftwater project.

Amendment to Agenda

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund to add Koochiching County Jail meeting discussion to the agenda.

Koochiching County Jail Meeting

The board discussed the upcoming meeting with Koochiching County that will take place on October 3, 2022 at 1:00 p.m. Commissioners Cody Hasbargen and Jon Waibel will attend the meeting.

Legislative Update

Commissioner Ed Arnesen informed the board that the lobbyist that represent us will continue through the end of the year for $25,000 and are hoping for a special session after the election.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve up to $25,000 to Harkin Law Firm for the lobbyist representation fee.

Criminal Justice Data Communications Network (CJDN) Agreements

Motion 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve CJDN Joint Powers Agreement contract number 216932 for the Lake of the Woods County Sheriff.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve CJDN Joint Powers Agreement contract number 216931 for the Lake of the Woods County Attorney.

Resolution

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously: 

RESOLUTION NO. 22-09-04

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF

WHEREAS, The County of Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the county with the ability to add, modify and delete connectivity, systems and tools over the five-year life of the agreement and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED by the Lake of the Woods County Board, Minnesota as follows: 

  1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of criminal Apprehension and the County of Lake of the Woods County on behalf of its County Attorney and Sheriff are hereby approved.
  1. That the Lake of the Woods County Sheriff, Gary Fish, or his successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
  1. That the Lake of the Woods County Attorney, James Austad, or his successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
  1. That James “Buck” Nordlof, the Chair of Lake of the Woods County Board and Lorene Hanson, the County Auditor/Treasurer, are authorized to sign the State of Minnesota Joint Powers Agreements.

Land & Water

LOTW Floodplain Ordinance

Land & Water Director Josh Stromlund discussed the Lake of the Woods County Floodplain Ordinance and discussed changes that could be made if necessary. Section 3.13 of the ordinance could be removed as that section is covered in the Zoning Ordinance.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the LOTW Floodplain Ordinance with the following change: Remove section 3.13. 

Public Works

Solid Waste 

Landfill Fee

The consensus of the board was to set a $15.00 fee for the landfill to accept tires with rims.

Highway Department

County Engineer Anthony Pirkl discussed various projects and reviewed options for the Birch Beach, Sandy Shores meeting to be held Wednesday, September 28, 2022 at 6:00 p.m. in the Commissioners room.

Set County Road Tour Date

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to set the annual county road tour date for October 19, 2022 at 2:00 p.m.

Set Joint Ditch Meeting Date

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to set the joint ditch meeting with Roseau County at Arnesen’s Rock Harbor for October 19, 2022 at 6:00p.m.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 10:30 a.m.

Attest: October 11, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

September 13, 2022

September 13,2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, September 13, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Joe Grund, Jon Waibel, and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: Commissioner Ed Arnesen.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: Annual County Boat & Water Safety Grant, and Williams Potato Day Request. 

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from August 30, 2022.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the minutes from September 6, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $12,454.15; Commissioners Warrants $2,586.44; Commissioners Warrants $10,146.26.

Auditor/Treasurer

Claims

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried with Commissioner Buck Nordlof abstaining to approve the claims against the County as follows: Revenue $55,252.36; Road & Bridge $164,922.56; County Development $180.00; Natural Resource Enhancement $3,750.00; Joint Ditch $1,671.65; Solid Waste $46,806.60; Economic Development $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/13/2022 For Payment 9/16/2022

Vendor Name Amount

AT&T Mobility 2,802.21

BAYCOM, INC. 7,420.00

Cenex Co-Op Services, Inc. 22,090.70

Counties Providing Technology 4,272.00

Earthworks Contracting Inc 65,599.98

Election Systems & Software, Inc 5,552.38

GM Construction Inc 11,178.78

Hoffman, Philipp & Martell, PLLC 7,690.00

Howard’s Oil Company 25,229.06

Integris DBA 2,165.36

Interstate Billing Service Inc 10,636.03

Lake of the Woods Electric LLC 2,160.00

LOW Highway Dept 10,620.11

LOW Marine, Inc 2,359.44

Mar-Kit Landfill 16,196.75

Nordlof/Tanner 4,101.17

Nutrien Ag Solutions Inc 24,500.00

Powerplan 2,822.88

R & Q Trucking, Inc 3,666.00

Uline 2,022.29

Wex Bank 2,161.51

WIDSETH 6,988.13

Wright Locksmith and Security Systems 4,752.96

44 Payments less than 2000 25,639.99

Final Total: 272,627.73

Further moved to authorize the payment of the following auditor warrants: August 31, 2022 for $5,284.31; September 7, 2022 for $798,695.71; September 8,2022 for $266,323.00; September 8, 2022 for ($13.46). 

LEVY APPROVAL

Resolution

Resolution Adopting

Proposed 2023 Budget and Tax Levy

Resolution   2022-09-01

The following Resolution was proposed and moved for adoption by Commissioner Cody Hasbargen:

WHEREAS, the Proposed County Budget for the year 2023 has been reviewed by the Lake of the Woods County Board of Commissioners; and 

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2023:

Revenue Fund $ 2,025,860

Road & Bridge Fund $    449,580

Social Services Fund $    603,935

Economic Development Authority Fund $      60,000

2023 Proposed Budget and Tax Levy $ 3,139,375

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2023:

Twp Road & Bridge   $   471,470*

Twp Fire – Baudette $     25,000

Twp Fire – Williams $     16,881

Twp Fire – NW Angle $       6,500

Total $   519,851

2023

* $471,470 for Township Road & Bridge, includes $12,765 Admin of Township Roads (458,705+12,765=471,470)  

A public meeting to discuss the 2023 Proposed Budget and Tax Levy will be held on Tuesday, December 13, 2022, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room. 

The motion was seconded by Commissioner Jon Waibel, and the same being put to a vote, was unanimously carried. 

MOTORPOOL

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to transfer the CRV from the Motorpool back into the Assessors office for their use and to transfer the Dodge Journey from the Highway Department to the Motorpool.

VOYAGEURS

The board discussed a letter received from Voyageurs Comtronics Corporation informing them that the agreement for TV Translator Maintenance will be terminated by the end of December 2022. It was the consensus of the board to reach out to Roseau County to discuss options.

Flag Island Cigarette License

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Cigarette License for Flag Island Resort LLC.

Wheelers Point On/Off Sale & Sundays

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the application for On/Off Liquor sale and Sunday sale from Wheelers Point Resort.

LOW Drifters Trail Improvement Grant

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and moved for adoption: 

MN Snowmobile Trail Assistance Program

Trail Improvement Grant

Resolution – 22-09-02

WHEREAS, the Lake of the Woods County supports the grant application made to the Minnesota Department of Natural Resources for a Trail Improvement Project on behalf of the Lake of the Woods Drifters Snowmobile Club.  The trail system is located within Lake of the Woods County 

WHEREAS, the Lake of the Woods County recognizes that the Lake of the Woods Area Drifters Snowmobile Club will be contributing a twenty-five percent (25%) cash match to the project. 

NOW, THEREFORE, BE IT RESOLVED, if Lake of the Woods County is awarded a grant by the Minnesota Department of Natural resources, the County agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project.  The County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and

BE IT FURTHER RESOLVED that this resolution be in effect for a five-year period, good through September 2027, and;

BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Trail Program Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award, and;

BE IT FURTHER RESOLVED, the County Board names the fiscal agent for Lake of the Woods County as: 

Lorene Hanson 

County Auditor-Treasurer

206 8th Ave SE, Suite 260, 

Baudette, MN 56623

BE IT FURTHER RESOLVED, the County hereby assures the trail improvements will be maintained for a period of no less than twenty (20) years as required by the Recreational Trail Grant Programs.

Williams Potato Day Request

A letter from the Williams Potato Day Committee was presented to the board requesting a donation to help support the 70th annual Potato Day event in 2023.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to make a donation in the amount of $1000.00 to the Williams Potato Day Committee.

Human Resources

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to add Permission to Hire to the Agenda.

Salary Approvals

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried with Commissioner Cody Hasbargen abstaining to approve the following salary changes: Brock Stebakken increase 3 steps to Grade 14, Step 8, 29.21 per hour. One step increase for the following: Keith Grund Grade 15, Step 8, $30.83 per hour; Jane Larson Grade 13, Step 4, $25.62 per hour; Mike Huerd Grade 11, Step 10, $25.80 per hour. The following non-union changes were also approved: Boyd Johnson Grade 16, Step 13, $35.63 per hour; Christine Hultman Grade 13, Step 9, $28.21 per hour; Rita Hasbargen Grade 13, Step 7, $27.17 per hour. These changes will take place the next full pay period 9/18/22.

Permission to Hire

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to hire Richard McKeever as part-time temporary heavy equipment operator at the Northwest Angle at Grade 11, Step 1, $21.68 per hour at 265 points.

Approval of Annual County Boat & Water Safety Grant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the Annual County Boat & Water Safety Grant as presented and to have Board Chair Buck Nordlof and Sheriff Gary Fish to sign the same.

Public Works

Solid Waste Assessment Increase Approval

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the Solid Waste Assessments to increase from $120.00 to $130.00, for the resorts to pay the full $130 and for the ice road assessment to be $1560.00.

Cliffs Natural Resources

Scott Gischia and Sandy Karnowski representatives of Cliffs Natural Resources came to the board to discuss a request to re-evaluate a settlement agreement on a wetland site just north of Williams that was agreed upon between Lake of the Woods County, Cliffs Natural Resources, and the DNR. No action was taken at this time. The board will set a work session for this request at the next board meeting.

Land & Water

Consideration of Zone Change #22-05ZC by Long Point Association

Land & Water Director Josh Stromlund presented the following Consideration of Zone Change #22-05ZC by Long Point Association: A tract of land located in Government Lot Five (5), Section Thirty-six (36), Township One-hundred Sixty-four (164) North, Range Thirty-four (34) West. Applicant is requesting an amendment to Section 303 of the Lake of the Woods County Zoning Ordinance as allowed by Section 1206. The amendment would change the classification for the property from a Special Protection (SP) District to a Rural Residential (R2) Zoning District for the purposes of continued development of the property.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Consideration of Zone Change/Findings of fact by Long Point Association to amend Section 303 of the Lake of the Woods County Zoning Ordinance as allowed by Section 1206. The amendment would change the classification for the property from a Special Protection (SP) District to a Rural Residential (R2) Zoning District for the purposes of continued development of the property.

Lake of the Woods County 

Rezoning

Findings of Fact and Decision

Name of Applicant:Long Point Association, Inc.Date:September 13, 2022
Location/Legal Description:A tract of land within Government Lot Five (5), Section Thirty-six (36), Township One hundred Sixty-four (164) North, Range Thirty-four (34) West
Current Zoning Classification:Special ProtectionProposed:Rural Residential (R2)
Parcel Number(s):13.36.41.000 through 13.36.41.251Application Number:22-05ZC

The County Board of Commissioners shall consider all facts from all sources prior to rendering a decision relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

The County Board of Commissioners shall consider all facts from all sources prior to rendering a decision relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

  1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

X Yes ___No

Comments:Recreational recreation area.
  1. Are the existing surrounding land uses consistent with the proposed zoning classification?

X Yes ___No

Comments:Residential.
  1. Will the zone change alter the characteristics of the neighborhood?

___Yes X No

Comments:No change.
  1. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed? ___Yes X No
Comments:No change.
  1. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal? ___Yes X No
Comments:No change.
  1. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district? ___Yes X No
Comments:No change.
  1. Has there been a change in the development in the general area of the property in questions?

X Yes ___No

Comments:Expansion into a Special Protection Zone over many years.

8. Will the zone change have a negative effect on property values in the neighborhood?

___Yes X No

Comments:No change.
Conditions: 

The Lake of the Woods County Board of Commissioners hereby DENIES / APPROVES the application for a zone change WITH / WITHOUT special conditions.

September 13, 2022 _______________________________

Date James Nordlof

Chair, County Board of Commissioners

Consideration of Conditional Use Permit #22-13CU By Janelle and Shawn Reed

Land & Water Director Josh Stromlund presented the following Consideration of Conditional Use Permit #22-13CU by Janelle and Shawn Reed: Lots 4 and 5, Block 1 of Himberg Estates in Section Ten (10), Township One-Hundred Sixty (160) North, Range Thirty (30) West- Parcel ID#31.54.01.040. Applicant is requesting a Conditional Use Permit as required by Section 401.B of the Lake of the Woods County Zoning Ordinance to use a Recreational Vehicle (RV) in a Residential Development (R1) Zoning District on Rainy River. Rainy River is an Agricultural River Segment.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Conditional Use Permit/Findings of Fact to use a Recreational Vehicle (RV) in a Residential Development (R1) Zoning District on Rainy River with the following conditions:

  1. Seven (7) year sunset on Conditional Use Permit (1/1/2030)

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Shawn and Janelle Reed Date:  September 13, 2022

Location/Legal Description:  Lots 4 and 5, Block 1, Himberg Estates in Section 10, T. 160N, R. 30W

Project Proposal:  Applicant is requesting to allow placement of a recreational vehicle within the shoreland area of the Rainy River.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not? Allows recreational activity.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not? Access to Highway 11.

  1. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not? Residential.

9. Does the project proposal have a reasonable need to be in a shoreland location? YES (X)  NO (  )  N/A (  )

Why or why not? On shoreland property/recreational.

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X)  NO (  )  N/A (  )

Why or why not? Portable holding tank.

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (X)  NO (  )  N/A (  )

Why or why not? Well screened.

  1. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )

Why or why not? On site for parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Seven (7) year sunset on Conditional Use Permit (1/1/2030).

 Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

September 13, 2022 _____________________________________

Date James Nordlof

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 10:30 a.m.

Attest: September 27, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

August 30, 2022

August 30, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, August 30, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Joe Grund, Ed Arnesen, Jon Waibel, and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson. 

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following changes: Add: MPCA SSTS Grant, and Land Rent. Remove: Wheelers Point On/Off Sale & Sunday.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the minutes from August 16, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrants $3,967.88; Commissioners Warrants $5,698.71; Commissioners Warrants $6,331.42.

Auditor/Treasurer

Claims

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $60,442.27; Road & Bridge $5,124.76; Solid Waste $27,331.38; Economic Development $966.42.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/30/2022 For Payment 8/31/2022

Vendor Name Amount

Counties Providing Technology 4,052.00

Erickson/Sonja K. 3,000.00

Integris DBA 14,388.38

Lake Area Construction Inc 11,630.00

North East Technical Service,Inc 9,672.50

Pemberton Law, P.L.L.P. 3,234.50

Rolyan Buoys 5,074.65

Royal Tire Inc 9,970.36

SeaChange Print Innovations 2,412.53

 SHI International Corp 4,171.90

 U.S. Bank Equipment Finance 6,268.50

 33 Payments less than 2000 19,989.51

Final Total: 93,864.83

Further moved to authorize the payment of the following auditor warrants: August 17, 2022 for $12,690.28; August 24, 2022 for $15,832.28; August 25, 2022 for $315. 00. 

Land & Water

Approval of MPCA Subsurface Sewage Treatment System Program Grant

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel to approve the annual MPCA Subsurface Sewage Treatment System Program Grant that was presented by Land & Water Director Josh Stromlund. 

Sheriff

Permission to Hire Part-time Dispatcher

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the hire of Amy Pedersen as part-time dispatcher at Grade 10, Step 1, 20.59 per hour at 237 points effective August 22,2022. 

Human Resources

Set Date for Department Head Reviews

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to set the date for department head reviews for September 6, 2022 at 10:00a.m.

Public Works

Highway

County Engineer Anthony Pirkl gave an update on various Highway Department projects that included: Bridge on 53, County Road 8, County Road 30-Wabanica RD, and gravelling.

Solid Waste

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to add Permission to Advertise, Interview, & Hire to the Agenda.

Permission to Advertise, Interview, & Hire

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve permission to advertise for, interview, & hire a Solid Waste Processor at Grade 11, Step 1, 21.68 per hour at 265 points.

Solid Waste Assessment Discussion

County Engineer Anthony Pirkl discussed assessment cost changes with the board and the need to raise the solid waste assessment from $120.00 to $130.00 per unit, and for resorts to pay the full assessment fee and an additional ice road assessment fee moving forward in the payable 2023 assessment year. This is at the recommendation of the Solid Waste Committee due to rising costs in processing solid waste. Approval of this recommendation will be added to the next board meeting.

Solid Waste Update

County Engineer Anthony Pirkl informed the board that he did hear back from Koochiching County about the possibility of hauling demo work there. Koochiching County is interested in this agreement contingent on their permit. The discussion will continue over the next year.

Union Negotiations

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting at 9:33a.m. and open the closed session pursuant to MN Statute 13D.03 Union Negotiations. 

The following were present: Commissioners: Joe Grund, Buck Nordlof, Cody Hasbargen, Jon Waibel, Ed Arnesen, County Auditor/Treasurer Lorene Hanson, County Engineer Anthony Pirkl, and Human Resources Director Savanna Slick.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to close the closed session at 10:50a.m. and open the regular meeting. 

Land Rent

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to advertise for bids for leasing land and with the acres certified through FSA.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 11:00a.m.

Attest: September 13, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof