August 25, 2020

AGENDA – Tuesday, August 25, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

Approve Minutes of August 13, 2020

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims

9:15 a.m. #4 County Highway/Landfill

  • Highway Update
  • CSAH 9 Gravel Stabilization
  • Landfill Update
  • U of M Policy Research Presentation

9:45 a.m. #5 COVID-19

  • Update
  • Other Concerns

9:55 a.m. #6 CARES Act

10:30 a.m. #7 Budget Work Session


Old/New Business

  • Lessard–Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

August 25, 2020

Commissioner Proceedings

August 25, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 25, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present was: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following addition: SandPieper Design Inc. Website Contract.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of August 13, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrant’s $14,669.46, Commissioners Warrant’s $3,506.16, Commissioners Warrant’s $2,534.80.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $32,637.25; Road & Bridge $23,675.43; Solid Waste $23,508.64; EDA $829.87.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/25/2020 For Payment 8/28/2020

Vendor Name Amount

Contech Engineered Solutions LLC 17,019.00

Counties Providing Technology 3,831.00

Lakewood Health Center 2,176.25

Mar-Kit Landfill 16,538.50

Outdoors Again 3,363.29

SeaChange Print Innovations 3,942.92

U.S. Bank Equipment Finance 6,268.50

Voice Products 6,350.00

50 Payments less than 2000                             21,161.73

                                                Final Total: 80,651.19

Further moved to authorize the payment of the following auditor warrants: August 12, 2020 for $478,063.29.

SandPieper Design Inc. Website Contract

It was the consensus of the Board to move forward and sign the contract with SandPieper Design Inc. for the Lake of the Woods County website design and development.

COUNTY HIGHWAY/LANDFILL

U of M Policy Research Presentation

University of Minnesota Graduate Student presented research on solid waste policy.

Highway Update

County Engineer, AJ Pirkl, provided a highway update.  Ditching along County Road 4 to the offtake is complete and the County will be looking at purchasing right of way to continue that work.

CSAH 9 Gravel Stabilization

It was the consensus of the Board to complete a gravel stabilization project on CSAH 9 at a total cost of approximately $70,000.


Landfill Update
County Engineer, AJ Pirkl, provided a landfill update.  Erosion sock is ready to sell.  The Board will take a road tour to the landfill after the Board meeting on September 8th at 2 p.m. for a Rotochopper demonstration.

COVID-19

Update

CHI LakeWood Public Health Manager, Kay M. Schell, provided an update on COVID-19 testing. No new positives were reported.  The total number of tests completed for Lake of the Woods County was at 341 with 186 of those tests done at CHI LakeWood Health.

CARES ACT

The Board will coordinate another meeting with Economic Development Director, Ryan Zemek.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 10:07 a.m. and the Board continued on with the 2021 Budget Work Session.

Attest: September 8, 2020

______________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel

August 13, 2020

AGENDA – Thursday, August 13, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

Approve Minutes of July 28, 2020

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims
  • Wells Fargo Signature Card for MV Checking Account: Add License Agent Jeffrey Hovde
  • Motion to Hire for Training

9:15 a.m. #4 Land and Water

  • Consideration of Conditional Use Permit Application #20-05CU by JRF Properties, LLC

9:25 a.m. #5 County Highway/Landfill

  • Railroad Crossing Agreement Update
  • Highway Update
  • Landfill Update


9:35 a.m. #6 Willie Walleye Fund

9:45 a.m. #7 Depot Preservation Alliance


9:55 a.m. #8 Human Resources

  • Request to Advertise, Interview & Hire: Infectious Control/Custodian II

10:00 a.m. #9 Sheriff

  • Jail Administrator/E911 Corrections Officer Duties

10:05 a.m. #10 Economic Development – Ryan Zemek

  • Tax Abatement

10:30 a.m. #11 Emergency Management

  • Approval to purchase two portable radios

10:35 a.m. #12 COVID-19

  • Update
  • Other Concerns

10:45 a.m. #13 CARES ACT Workshop Session


Old/New Business

  • Lessard–Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

August 13, 2020

Commissioner Proceedings

August 13, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, August 13, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present was: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following additions: Extension of Lease Agreement.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of July 28, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrant’s $13,469.99, Commissioners Warrant’s $2,289.88, Commissioners Warrant’s $19,983.30.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $90,757.30; Road & Bridge $40,413.59; County Development $200; Joint Ditch $1,952.50; Solid Waste $14,435.01; EDA $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/13/2020 For Payment 8/14/2020

Vendor Name Amount

Arrowhead Library System 33,118.00

Cenex Co-Op Services, Inc. 6,406.57

Freeberg & Grund, Inc 2,270.00

Hoffman, Philipp & Knutson, PLLC 4,375.00

Holen Electric 5,582.50

Howard’s Oil Company 7,442.44

LOW Highway Dept 7,740.92

LOW School District–390 3,850.00

LOW Soil & Water Cons. Dist. 28,623.00

R & Q Trucking, Inc 3,090.00

Royal Tire Inc 3,200.40

Terry’s Tree Service 2,000.00

Walker Pipe & Supply 11,341.00

Woody’s Service 3,606.94

62 Payments less than 2000                                            25,156.19

                                             Final Total: 147,802.96

Further moved to authorize the payment of the following auditor warrants: July 29, 2020 for $40,931.42; July 29, 2020 for $1,877.80; August 4, 2020 for $302,611.25; August 4, 2020 for ($2,201.80), August 5, 2020 for $12,008.60.

Wells Fargo Signature Card for MV Checking Account 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Erik Tange, Deputy Auditor/Treasurer Jaime Boretski-LaValla, Deputy Auditor/Treasurer Connie Nesmith and Deputy Auditor/Treasurer Jeffrey Hovde for account number 5502 effective 08/13/2020.

Motion to Hire for Training

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson to hire Dawn Christianson to a temporary part-time (an average of five days per month) training position through June 2021 at $30.00 per hour.

Extension of Lease Agreement

It was the consensus of the Board for the Extension/4-H office to move to a smaller room within Lake of the Woods School at a monthly rental rate of $250.00.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit Application #20-05CU for JRF Properties, LLC:  Lots 1-6, Block 2, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota – Parcel IDs# 19.70.02.010 through 19.70.02.060. Applicant is requesting a Conditional Use Permit as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to allow the operation of a commercial business consisting of a seasonal camping area/RV Park in a Commercial-Recreation District. The proposed project area is non-shoreland. Stromlund reviewed the findings of facts with the board and informed the board that the Planning Commission recommends approval with the following conditions: minimum lot size of 3,000 square feet per unit site, must meet density requirements, must meet Department of Health standards and if required, must obtain a stormwater permit from Minnesota Pollution Control Agency (MPCA). No correspondence was received from the public.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Conditional Use Permit for JRF Properties, LLC with the following conditions:

  1. Minimum lot size of 3,000 square feet per unit site.
  2. Must meet density requirements.
  3. Must meet Department of Health standards.
  4. If required, must obtain a stormwater permit from Minnesota Pollution Control Agency (MPCA).

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  JRF Properties, LLC Date:  August 13, 2020

Location/Legal Description:  Lots 1-6, Block 2, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota – Parcel IDs 19.70.02.010 through 19.70.02.060.

Project Proposal:  To allow the operation of a commercial business consisting of a seasonal camping area/RV Park in a Commercial-Recreation District.

  1.   Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES ( x ) NO (  )  N/A (  )

Why or why not? _Resort/Recreational Area and is within the Rainy River Growth Corridor. 

2.  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( x )  NO (  )  N/A (  )

Why or why not? _Must meet state and local requirements.

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A ( x )

Why or why not? __No change.

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the site in harmony with existing and proposed access roads?     YES ( x )  NO (  )  N/A (  )

Why or why not? __State Hwy 172 plus one private and County Road.

  1. Is the project proposal compatible with adjacent land uses? YES ( x )  NO (  )  N/A (  )

Why or why not? __Adjacent to other recreational campground.

9)  Does the project proposal have a reasonable need to be in a shoreland location?

YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( x )  NO (  )  N/A (  )

Why or why not? _Will be constructed to standards.

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems?

YES ( x )  NO (  )  N/A (  )

Why or why not? __Either sewer system or septic and will provide an additional well.

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                                  YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

                                                                                                                               YES ( x )  NO (  )  N/A (  )

Why or why not? _Planting trees on North and East side of Lots 1-6, Block 2.

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

                                                                                                                                YES ( x )  NO (  )  N/A (  )

Why or why not? _Small sign on County Road between Block 1 and 2.

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                                   YES ( x )  NO (  )  N/A (  )

Why or why not? _Adequate parking exists on the property.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Minimum lot size of 3,000 square feet per unit site.
  2. Must meet density requirements.
  3. Must meet Department of Health standards.
  4. If required, must obtain a stormwater permit from Minnesota Pollution Control Agency (MPCA).

Approved as Presented ( ) Approved with Conditions  (X) Denied  (  )

August 13, 2020 _____________________________________

Date Jon Waibel

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

COUNTY HIGHWAY/LANDFILL

Railroad Crossing Agreement Update
County Engineer, AJ Pirkl, provided an update regarding railroad crossings after having talked through options with MnDOT and the Canadian National Railway.

Highway Update

County Engineer, AJ Pirkl, provided a highway update.  Pirkl talked with the new District 2 State Aid Engineer regarding the drainage issues on County Road 80 and he will continue to try and move that project forward.


Landfill Update
County Engineer, AJ Pirkl, has not received an update from the MPCA.

WILLIE WALLEYE FUND

City of Baudette Mayor, Rick Rone, provided an update on the Willie Walleye Fund Budget.  The final payment of $10,000 from the County is to be used for landscaping.  It was the consensus of the Board to continue with the last payment of $10,000 to complete the total donation of $30,000.

DEPOT PRESERVATION ALLIANCE

Vince Ojard and Darcy Hansen provided an update regarding the Depot Preservation Alliance (DPA).  Due to COVID-19 many events were cancelled and the DPA’s budget is short by $10,155.  They had received $6,000 from the County for an outbuilding project, which they will not be completing this year.  It was the consensus of the Board that the DPA could use the $6,000 donated by the County for the outbuilding project towards general budget needs. The Board will review the DPA’s budget information further during the CARES Act work sessions.

HUMAN RESOURCES

Request to Advertise, Interview and Hire: Infectious Control/Custodian II

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve Human Resources to advertise, interview and hire a temporary (not more than 6 months) Infection Control/Custodian II.

RECESS

The board went into recess at 9:53 a.m. and reconvened the meeting at 10:00 a.m.

SHERIFF

Jail Administrator/E911 Corrections Officer Duties 

It was the consensus of the Board to review the compensation request for two employees, who have taken on additional duties, at the budget meetings.

ECONOMIC DEVELOPMENT – RYAN ZEMEK

Tax Abatement

Economic Development Director, Ryan Zemek, met with the Board regarding a tax abatement for Lake of the Woods Foods. Lake of the Woods Foods is planning an expansion and is looking for an economic development tax abatement.  The Board will have a work session on the tax abatement for Lake of the Woods Foods on September 8, 2020 after the regular scheduled board meeting.

RECESS

The board went into recess at 10:55 a.m. and reconvened the meeting at 11:00 a.m.

EMERGENCY MANAGEMENT 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve Emergency Management Director, Jill Hasbargen Olson, to purchase two APX600 radios from Motorola Solutions Inc. at a total cost of $9,191.50.

COVID-19

Update

Jill Hasbargen Olson, Emergency Management Director, said that she has been working with Kay M. Schell form CHI Lake Wood Health to provide COVID-19 information to First Responders.  Hasbargen Olson also reminded the Board about Lake of the Woods School’s virtual town hall meeting scheduled for Thursday, August 13, 2020.

CHI LakeWood Public Health Manager, Kay M. Schell, provided an update. Lake of the Woods County has four positive cases confirmed, a total of seven cases are possible.  Last week 267 COVID-19 tests were completed in Lake of the Woods County.  CHI LakeWood Health is doing COVID-19 testing on Tuesday, Wednesday and Fridays and providing same day results.  Criteria for a COVID-19 test at CHI LakeWood Health is a known exposure to a positive case with contact for 15 minutes at closer than six feet and a doctor’s order is required.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 11:22 a.m.

Attest: August 25, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

August, 2019

Commissioner Proceedings

August 13, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 13, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Attorney Jim Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following Additions:  Beacon update, Wheelers Point Sewer District, Louis Taylor, Giziibii, MN DNR, BWSR; and Remove:  Partial Vacation, Budget Session.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of July 9, 2019, with changes.

Social Services

Social Services Director Amy Ballard met with the board requesting approval for claims and approval of a contract for Children’s Therapeutic Services and Supports with Northland Counseling Center.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrant’s $23,756.34, Commissioners Warrant’s $3,393.32, Commissioners Warrant’s $7,764.12.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Purchase of Service Agreement with Northland Counseling Center to provide Children’s Therapeutic Services and Supports to eligible children and their families.

Auditor/Treasurer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of Claims, Approval of Amendment for Voting Equipment Grant, NWCA –Lease Government Center North, Prairie Fire Children’s Theater, Flu Shots, Satisfaction of Repayment Agreement and Affidavit of Lost Warrant.

Claims  

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen, and carried unanimously to approve the claims against the County as follows: Revenue $145,675.43, Road & Bridge $110,000.86, Co Devlp $715.00, Solid Waste $34,597.19 and EDA $741.59.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/13/2019 For Payment 8/16/2019

Vendor Name                                        Amount

Bollig Inc                                                                      2,800.00

Cenex Co-Op Services, Inc.                                     10,570.62

Contech Engineered Solutions LLC                          30,385.40

Earthworks Contracting Inc                                        5,460.00

Fish/Kevin                                                                   9,300.00

Hanson Sales Inc                                                        2,014.36

Hasbargen Farms Inc                                                 3,450.00

Hasbargen Logging Inc                                               3,240.00

Howard’s Oil Company                                               7,691.71

Klein McCarthy & Co, Ltd, Architects                       81,415.92

Lavalla Sand & Gravel Inc                                        14,875.00

LOW Highway Dept                                                    6,494.58

LOW Soil & Water Cons. Dist.                                   28,720.00

Mar-Kit Landfill                                                          16,970.75

R & Q Trucking, Inc                                                     5,150.00

Strata Corp, Inc                                                         10,766.19

Swanston Equipment Corp                                         4,688.84

Titan Machinery – Roseau                                           2,027.07

Wikstrom Telephone Co.,Inc                                       2,247.66

Woody’s Service                                                        4,534.71

Ziegler, Inc                                                                  3,365.13

87 Payments less than 2000 35,562.13

Final Total: 291,730.07

Further moved to authorize the payment of the following auditor warrants:  July 30, 2019 — $32,173.98, August 1, 2019 – 70.00 and August 7, 2019 — $43,773.69.

Voting Equipment Amendment

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Voting Equipment Grant Agreement Amendment with the State of Minnesota extending the expiration date from August 31, 2019 to March 31, 2020.

NWCA-Lease

County Auditor-Treasurer Lorene Hanson reviewed the lease agreement with Northwest Community Action for office space at the Government Center North.  They had questioned the possibility of the board allowing them to term the lease before the end of the year.   It was the consensus of the County Board to allow an early termination of the lease with a written request from them.

Prairie Fire Children’s Theater

County Auditor-Treasurer Lorene Hanson presented a request from the Prairie Fire Children’s Theater Production for a contribution from the county.  The County Board reviewed their request and it was the consensus to have them come make a presentation to the board.

Flu Shots

County Auditor-Treasurer Lorene Hanson had received a call from Lakewood Nursing Service to see if the County Board was interested in having them come to the courthouse to give flu shots on Tuesday, October 8, 2019.  It was the consensus of the County Board to have this scheduled. This would be available for all county employees, if interested, to receive the flu shot on that day at the Government Center.

Rehabilitation Housing Satisfaction

The board discussed the pay off balance of James and Nancy Jewell for their rehabilitation housing loan. The Jewells will be selling their home and were short of meeting their 10 year requirement.  In following the terms of agreement, the Jewels are required to pay the prorated amount off in order to satisfy the outstanding lien against their property.

Motion

Motion was made by Commissioner Ed Arnesen seconded by Commissioner Buck Nordlof and carried unanimously to approve the pay off balance for James and Nancy Jewell of $5703 to release the lien and $46.00 to record the lien release.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to authorize Chairman Cody Hasbargen to sign the Satisfaction of Repayment Agreement releasing the mortgage with James and Nancy Jewell once payment is received.

Lost Warrant

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the application and affidavit for lost warrant for R & Q Trucking, Inc, dated May 17, 2019, in the amount of $4,120 without furnishing indemnifying bond.

LAND AND WATER PLANNING

Conditional Use Permit – Nels Holte

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for Nels Holte to create a Commercial Planned Unit Development consisting of a 4-plex transient rental cabin. No comments were heard from the Public. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that this application was approved by them with the following conditions: 1) Meet Minnesota Department of Health requirements. 2) One single sided sign is allowed up to 4’ x 8’ (32 square feet).

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Findings of Fact for Nels Holte to create a Commercial Planned Unit Development consisting of a 4-plex transient rental cabin with the following conditions:

The specific conditions of approval are as follows:

  1. Meet Minnesota Department of Health requirements.
  2. One single sided sign is allowed up to 4’ x 8’ (32 square feet).

 Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Nels Holte                                                                      Date:  August 13, 2019

Location/Legal Description:  Lots 5 and 6, Block 6, Morris Point Estates, Section Twenty (20), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, parcel ID# 19.69.06.050, 19.69.06.060

Project Proposal:  A Conditional Use Permit, as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to create a Commercial Planned Unit Development consisting of a 4-plex transient rental cabin.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                    YES (X) NO (  )  N/A (  )

Why or why not?  Property is zoned commercial and is identified as land most easily developed in accordance with the Lake of the Woods County Comprehensive Land Use Plan.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X)  NO (  )  N/A (  )

Why or why not?  The structure will be served by a private water supply which is required to be tested annually by the Minnesota Department of Health. The structure will be served by a new septic system in accordance with Minnesota Rule 7080.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                                YES (X) NO (  )  N/A (  )

Why or why not?  Proposed project will have a fully vegetated grasses buffer to reduce or eliminate any surface water sedimentation and/or nutrient loading from entering the existing ditch system.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                              YES (X)  NO (  )  N/A (  )

Why or why not?  The proposed project will not adversely affect the site’s existing topography other than where the structure is to be located, the addition of fill for parking area, and the construction of mound septic system. There will be no drainage features affected. The vegetative cover will not be adversely affected other than the areas for the structure, parking area, and mound septic system.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  The site location is not within any floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  See items 3 and 4 above.

7. Is the site in harmony with existing and proposed access roads?                               YES (X)  NO (  )  N/A (  )

Why or why not?  The property will utilize an existing approach off of 42nd Ave NW (County Road 20) to access the property.

8. Is the project proposal compatible with adjacent land uses?                         YES (X)  NO (  )  N/A (  )

Why or why not?  Property is zoned commercial and other commercial uses are within the general area.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  A new mound septic system is to be installed in accordance with Minnesota Rule Chapter 7080.        

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                                       YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                                      YES (X)  NO (  )  N/A (  )

Why or why not? A private well will serve the structure and a new mound septic system is to be installed in accordance with Minnesota Rule Chapter 7080.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  None is required.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not? A 4 foot by 8 foot sign is proposed.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Existing approach to serve property and parking will be addressed on this property.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

3. Meet Minnesota Department of Health requirements.

4. One single sided sign is allowed up to 4’ x 8’ (32 square feet).

Approved as Presented (  )                            Approved with Conditions (X)                       Denied (  )

                                                                                    _____________________________________

                                                                                                            Cody Hasbargen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Highway

Interim Engineer Boyd Johnson met with the County Board with the following: Update on the progress of projects, John Daly – Ditch, Wheeler’s Point Sewer District.

Update

Interim Engineer Boyd Johnson updated the County Board on the progress of the construction projects going on throughout the county.   He mentioned that the Judicial Ditch 26 cleaning was going good and it was the consensus of the County Board for them to continue with the cleaning there.

Wheeler’s Point Sewer District

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve partial payment #8 to Wheeler’s Point Sewer District in the amount of $104,195.05.

John Daly-Ditch

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve a 50% Cost Share Ditching Project with John Daly, total project cost of $15,830.

Beacon Update

GIS Specialist Eric Solo gave an update to the County on the new interactive mapping site, Beacon.  He mentioned that this should be going live soon.

Correspondence

Correspondence was acknowledged from:  NWA Airport – Option, Giziibii request for financial support, MN DNR update on tax forfeited land sale, Board of Soil & Water Resources approval of LOW Comprehensive Local Water Management Plan Extension.

Recess

The meeting was called to recess at 10:10 a.m. and reconvened at 10:15 a.m. as follows:

City of Baudette

Chamber Building

City Public Works Director Roger Schotl met with the County Board to discuss the water/sewer service project for the Chamber Building. He was estimating a total cost of $3,000 and wondering if the County would consider splitting the cost with the City of Baudette.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to split the cost (50/50) with the City of Baudette, for the Water/Sewer Service project for the Chamber of Commerce with an estimate total cost of $3,000.

1st Ave Project

City Public Works Director Roger Schotl discussed the 1st Ave Project with the County Board and wanted to know if the County was still planning on working together on this project for next year.  It was the consensus of the County Board to continue as planned and to continue with updates.

Louis Taylor Property

Louis Taylor met with the County Board to discuss his property on the Graceton Beach Road.  No board action was taken.

CLOSED SESSION- LITIGATION

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open the closed session at 11:00 a.m. pursuant to MN Statute 13D.05, subd.3b. (Pending or threatened litigation involving appointment of County Engineer.)  Members present: Commissioners Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel and Joe Grund.  Others present were:  County Auditor-Treasurer Lorene Hanson, County Attorney James Austad and Human Resources Director Savanna Slick.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to close the closed session and open the regular meeting at 12:05 p.m.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 12:05 p.m.

Attest:                                                                                      August 27, 2019

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

August 27, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 27, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Attorney Jim Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following additions:  Satisfaction of Mortgage and Satisfaction of Repayment Agreement, Deputy Sheriff FT Conditions and Correspondence from Braun Intertec.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the official and summarized minutes of August 13, 2019.

Approval of Minutes

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of August 14, 2019, Budget Meeting.

Approval of Minutes

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the official and summarized minutes of August 15, 2019, Budget Meeting.

Social Services

Social Services Director Amy Ballard met with the board requesting approval for claims and approval of out of state travel.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrant’s $5,055.04, Commissioners Warrant’s $2,990.95, Commissioners Warrant’s $22,273.45.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve out of state travel for Social Services Director Amy Ballard to Seattle, WA, October 16-18, 2019 for a Juvenile Detention Alternative Initiative Conference, with all expenses paid by the Annie E Casey Foundation.

Auditor/Treasurer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of Claims and Satisfaction of Repayment Agreement.

Claims  

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen, and carried unanimously to approve the claims against the County as follows: Revenue $59,863.01, Road & Bridge $88,313.71, Co Devlp $1,800.00, Joint Ditch  $19,355.95, Solid Waste $6,481.48 and EDA $804.77.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/27/2019 For Payment 8/30/2019

Vendor Name                            Amount

Braun Intertec Corporation                      4,477.50

Counties Providing Technology               3,690.00

Earthworks Contracting Inc                    6,060.00

Fish/Kevin                                                9,810.00

Freeberg & Grund, Inc                           19,740.00

Government Management Group, Inc      3,600.00

Hasbargen Logging Inc                            6,000.00

Interstate Engineering Inc                      34,685.61

LOW Highway Dept                                 6,467.50

NetCenter Technologies                        16,294.00

RUDYSTYX, LLC                                   27,885.00

Uline                                                          3210.83

Voyageurs Communications, Inc           15,714.00

43 Payments less than 2000 18,984.48

Final Total: 176,618.92

Further moved to authorize the payment of the following auditor warrants:  August 14, 2019 — $224,627.04, August 20, 2019 – $21,123.80.

Rehabilitation Housing Satisfaction

Motion

Motion was made by Commissioner Jon Waibel seconded by Commissioner Joe Grund and carried unanimously to approve County Board Chair Cody Hasbargen to sign the Satisfaction of Mortgage and the Satisfaction of Repayment Agreement for the Rental Rehabilitation Loan Program for Brock Stebakken.

Human Resources

Human Resources Director met with the board requesting approval to hire Anthony (AJ) Pirkl as County Highway Engineer effective September 30, 2019.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund, and carried unanimously to approve and hire Anthony (AJ) Pirkl as County Engineer, effective September 30, 2019 at Grade 24, Step 1, Points 610 at $41.50 per hour.

Highway

Interim Engineer Boyd Johnson met with the County Board with the following: Update on the progress of projects and Fence at NWA Parking – Kirk Hiner.

Update

Interim Engineer Boyd Johnson updated the County Board on the progress of the construction projects going on throughout the county.   He also updated for Ross Eberle, Interstate Engineering on the projects.  He mentioned some of the paving projects were delayed a little due to weather.

NWA Parking Fence-Kirk Hiner

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve amending the initial Kirk Hiner temporary easement for parking at the NWA in the amount of $7,830 by $1,000 for a total of $8,830. 

DITCH AUTHORITY

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting at 9:30 a.m. and open Ditch Authority.

Petition for Repair of a Drainage System

County Auditor-Treasurer Lorene Hanson presented a petition for repair of a drainage system to the Ditch Authority from John Rooney, Myhre Township, T161, R34, Sec 25, Judicial Ditch 23.  The Drainage Authority reviewed the petition and directed Interim County Engineer Boyd Johnson to examine and survey the drainage system to determine the extent of the repair required, including determination of the original grade or depth of the ditch.  Upon completion of the survey, the Interim County Engineer is to make a written report of his findings to the drainage authority. 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to close the Ditch Authority meeting at 10:50 a.m. and reconvene the regular meeting.

LAND AND WATER PLANNING

Conditional Use Permit – Jamie Gowdy

Land and Water Planning Director, Josh Stromlund met with the County Board and presented a request to withdraw the application for a Conditional Use Permit from Jamie Gowdy.  (This request for a Conditional Use Permit had been presented to the County Board originally on June 11, 2019 and was to be brought back to the board for further clarification.)

County Sheriff

County Sheriff Gary Fish met with the County Board for:  Resignation letter, Motion to hire full time, Motion to hire part time, Sheriff fee schedule and Sheriff full time deputy conditions.

Resignation Letter

County Sheriff Gary Fish informed the County Board he had received a resignation from Deputy Sheriff Joe Morisch effective September 2, 2019.

Motion to Hire Full Time

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve hiring Craig Severs as full time Deputy Sheriff-Investigator effective September 3, 2019, Grade 13, Step 7, Points 288 at $25.31 per hour.

Motion to Hire Part Time

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve hiring Derrik Johnston and Nathan Walbaum, both as part time Deputy Sheriffs effective September 2019, Grade 12, Step 1, Points 282 at $21.07 per hour.

Resolution-Motion

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

County Board PERA Resolution

Resolution   2019-08-01

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Derrik Johnston meets all of the following Police and Fire membership requirements:                         

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Resolution-Motion

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

County Board PERA Resolution

Resolution   2019-08-02

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Nathan Walbaum meets all of the following Police and Fire membership requirements:                         

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Sheriff Fee Schedule

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve an increase of the Sheriff’s Serving fee for Rush Service within 24 hours, from $45 flat fee plus mileage to $65 flat fee plus mileage, effective August 27, 2019.

Sheriff-Full Time Deputy Conditions

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve removing the contingency of being full time at forty (40) hours per week as long as a Deputy Sheriff serves on the Task Force (Board action February 9, 2016) and making this a regular full time forty (40) hours per week position without the previously attached contingency, for Deputy Sheriff Russell Platz effective August 27, 2019.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:25 a.m. as follows:

Legislative Update

Representative Matt Grossell and Senator Paul Utke met with the County Board and gave an update of the Legislative Session this year.  The County Board asked for assistance in presenting a request for approval of Local Sales Tax to the Legislature next year. They also asked for assistance with the permitting for the expansion of the Lake of the Woods County Landfill.

Correspondence

Correspondence was acknowledged from:  Braun Interech.

Closed Session-Litigation

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting and open the closed session at 11:54 a.m. pursuant to MN Statute 13D.05, subd.3b. (Pending or threatened litigation involving appointment of County Engineer.)  Members present: Commissioners Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel and Joe Grund.  Others present were:  County Auditor-Treasurer Lorene Hanson and County Attorney James Austad.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to close the closed session and open the regular meeting at 12:10 p.m.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 12:10 p.m.

Attest:                                                                                      September 10, 2019

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

August, 2018

Commissioner Proceedings

August 7, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
August 7, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: County Assessor- introduction of new staff, Public Works-Bid Award and WMA update.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of July 24, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims and credit card.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims: Commissioners Warrants $8,698.55, Commissioners Warrants $1,901.75, Commissioners Warrants $20,590.37.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve a County Issued Credit Card for Eligibility Worker, Carla Bailey.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$50,835.02; Road & Bridge-$186,106.80; Social Services- $1.62; Co Development- $807.50; Solid Waste-$57,235.19-EDA-$44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/07/2018 For Payment 8/10/2018

   Vendor Name                                     Amount

Arrowhead Library System                                      33,118.00

Earthworks Contracting Inc                                       6,120.00

Envirotech Services Inc                                              2,643.39

Fish/Kevin                                                                 18,480.00

Fort Distributors Ltd                                                    4,625.00

Hasbargen Farms Inc                                                 6,180.00

Hasbargen Logging Inc                                               6,180.00

Howard’s Oil Company                                             12,657.25

Lavalla Sand & Gravel Inc                                        64,575.00

LOW Highway Dept                                                    4,552.50

Mar-Kit Landfill                                                          17,103.50

Northwest Concrete Products Inc                              7,524.00

Powerplan                                                                  4,826.13

SeaChange Print Innovations                                      2,766.71

Short Elliott Hendrickson, Inc                                      5,536.68

Strata Corp, Inc                                                         25,605.52

Swanston Equipment Corp                                       23,331.33

Traffic Marking Service, Inc.                                     16,461.59

Widseth Smith Nolting&Asst Inc                                  2,243.33

Woody’s Service                                                        6,435.89

Zuercher Technologies, LLC                                      2,190.00

69 Payments less than 2000   21,874.87

Final Total: 295,030.69

Further moved to authorize the payment of the following Auditor warrants: August 1, 2018-$133,302.38, August 3, 2018- $313,020.93, August 3, 2018-(25.96).

WMA

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the DNR held their Public Hearing in regards to the sale of the land (gun range) that is within the WMA and they are now moving forward with the paperwork of the transfer; they are also working on the paperwork for the transfer of land at the NWA.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed the board that the Parking Issue at the NWA has been surveyed and they have it on their work schedule for the designing of the parking area for next month.

Bid Award

Public Works Director, Tim Erickson met with the board requesting approval to award SAP- 039-598-066, replacing bridge on CR 77, Bridge number 39J38 to the most responsible bidder and recommends Gladen Construction in the amount of $90,596.00.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to award bid number SAP 039-598-066 to Gladen Construction in the amount of $90,596.00.

DITCH AUTHORITY

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting and open the Ditch Authority meeting at 9:26 a.m.

Ditches

Public Works Director, Tim Erickson informed the board that they have contacted Lester Boomgaarden on their plan for his Petition for Repair Request for Ditch 28. Tim also informed the board that the survey crew will be out next week on the Petition for Repair Request from Terry Waibel, Steve Ellis and Joyce Blodgett in regards to Ditch 28. Tim informed the board that he did receive two quotes for Ditch 26 repairs and the lowest bid was from Ruddy Stick, LLC, Jerry Allen Pieper; with work to be completed by the end of October. The board also discussed Ditch 16 and the outlet fee/assessment of this ditch which drains into Ditch 28. Joint Ditch 22/62 assessments were discussed and the board asked Tim to check with other counties and Ditch Attorney, Kurt Deter in regards to these assessments and the outlet fees on Ditch 16.  The Auditor/Treasurers office has Ditch 16 ready for assessments and is working on getting Ditch 22 ready.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the Ditch Authority meeting at 9:47 a.m. and open the regular meeting.

LAKE OF THE WOODS PREVENTION COALITON

Tammie Doebler and Susan Paulson met with the board requesting funding for the Lake of the Woods Prevention Coalition.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to contribute $5,000 from the Social Service funds.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:18 a.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund and Property Owner, Gregg Hennum met with the board to continue the Consideration of Petition to Amend the Lake of the Woods County Zoning Ordinance Application #18-01ZC by Gregg Hennum for a tract in NW corner of Gov. Lot 1, less deeded, Section Twenty-five (25), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota-Parcel ID#19.25.21.010. Applicant is requesting a zone change from a Residential District (R1) to a Commercial Recreation District to allow applicant to establish a Commercial Planned Unit Development consisting of an RV Campground/Park. The board reviewed Plans, discussed the MN Health requirements, density, camp sites sizes, sewer and roads. The board reviewed letters of concerns from area residents and heard public comments. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with conditions.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following Finding and Facts Decision:

Lake of the Woods County

Rezoning

Findings of Fact and Decision

InfoInfoInfoInfo
Name of Applicant:Gregg HennumDate:July 11, 2018
 
Location/Legal Description:A tract in NW corner of Gov. Lot 1, less deeded
 
Current Zoning Classification:ResidentialProposed:Commercial-Recreation
 
Parcel Number(s):19.25.21.010Application Number:18-01ZC

The Planning Commission shall consider all facts from all sources prior to submitting a recommendation to the County Board relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

  1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

X  Yes ___No

Comments:Comments:
Comments:Commercial expansion in a resort area/growth corridor.
 
  1. Are the existing surrounding land uses consistent with the proposed zoning classification?

X  Yes ___No

Comments:Comments:
Comments:Adjacent to other businesses/CUP.
 
  1. Will the zone change alter the characteristics of the neighborhood?

                                                                                                                                   __­_Yes X  No

Comments:Comments:
Comments:Remains resort area.
 
  1. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

X  Yes ___No

Comments:Comments:
Comments:Increased vehicle and pedestrian traffic, private water and sewer system.
 
  1. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

X  Yes ___No

Comments:Comments
Comments:Electric and phone – private water and sewer, other county services in place.
 
  1. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

__­_Yes X  No

Comments:Comments:
Comments:No change.
 
  1. Has there been a change in the development in the general area of the property in questions?

__­_Yes X  No

Comments:Comments:
Comments: 
 

8.   Will the zone change have a negative effect on property values in the neighborhood?

__­_Yes X  No

Comments:Comments:
Comments:Can’t determine – mixed residential/commercial/CUP area.
 
Comments:Comments:
Conditions:Must maintain a 30 foot natural state vegetative visual buffer along Burr Oak Road.
 

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners adopt the above findings and DENY / APPROVE the application for a zone change be WITH / WITHOUT conditions.

_____________________________________                                                  July 11, 2018

                        Tom Mio                                                                                              Date

Chair, Planning Commission

The Lake of the Woods County Board of Commissioners hereby adopt the above findings of fact of the Lake of the Woods Planning Commission WITH / WITHOUT modification(s) and DENY APPROVE the application for a zone change WITH / WITHOUT special conditions as follows:

  1. Minimum lot size of 3,000 square feet per unit site.
  2. Seasonal RV/Campground – summer months only.
  3. In drive located within the easterly one-third (1/3) of property.
  4. If proposal of seasonal RV/Campground is not acted upon with five (5) years of date of approval, property reverts back to Residential District (R1).
  5. Must maintain a 30 foot natural state vegetative visual buffer along Burr Oak Road.

_____________________________________                                                 August 7, 2018

                        Ed Arnesen                                                                                          Date

Chair, County Board of Commissioners

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  JRF Properties, LLC                                                             Date:  August 7, 2018

Location/Legal Description:  Lots 1-5, Block 1, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, parcel IDs# 19.70.01.010; 19.70.01.020; 19.70.01.030; 19.70.01.040; 19.70.01.050.

Project Proposal:  A Conditional Use Permit, as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to create a Planned Unit Development consisting of a seasonal camping/RV park with twenty-five full hook-ups. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with conditions

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following Finding and Facts Decision:

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                         YES (X) NO (  )  N/A (  )

Why or why not?  In County growth corridor and zoned commercial.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Has to meet State standards.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  No change.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                     YES (X)  NO (  )  N/A (  )

Why or why not?  Roads exists.

8. Is the project proposal compatible with adjacent land uses?                            YES (X)  NO (  )  N/A (  )

Why or why not?  Zoned commercial, adjoining campground.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Meet State approval.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Must meet State approval.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sough                                                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                           YES (  )  NO (X)  N/A (  )

Why or why not?  Not required.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?      YES (X)  NO (  )  N/A (  )

Why or why not?  Will meet State requirements.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

             YES (X)  NO (  )  N/A (  )

Why or why not?  On-site parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

  1. Seasonal RV/Campground – summer months only.
  2. Minimum lot size of 3,000 square feet per unit site.
  3. Must meet density requirements.
  4. Must meet Department of Health standards.
  5. Completed by 12/31/19.

Approved as Presented (  )                            Approved with Conditions (X)                       Denied (  )

                                                                                    _____________________________________

                                                                                    Ed Arnesen, Chair, County Board                                                                                                                                                      

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

LAKEWOOD HEALTH CENTER

LakeWood Health Center Administrator, Jeff Stampohar and Ambulance Director, Don Castle met with the board requesting assistance to help with the purchasing of a new ambulance for Lake of the Woods County. Jeff explained that the LakeWood Health Center would be the owner of the ambulance, but they needed assistance with the remaining balance.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to contribute up to $30,000 for the purchase of a new ambulance, with the funding from the Con-Con funds; contingent that LakeWood Health Center pays the remaining balance.

CLOSED SESSION

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to close the regular meeting at 11:36 a.m. and go into closed session pursuant to MN Stat. 13D.03, Labor Negotiations.  The following were attendance:  Commissioners: Ed Arnesen, Cody Hasbargen, Ken Moorman, Buck Nordlof and Jon Waibel, HR Director Savanna Slick, Public Works Director Tim Erickson, County Attorney Jim Austad and County Auditor-Treasurer Lorene Hanson.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to open the closed session at 11:55 a.m. and reconvene the regular meeting.

2019 Salaries

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Labor Agreement between Lake of the Woods County and International Union of Operating Engineers Local No 49 AFL-CIO / Highway Department effective January 1, 2019 through December 31, 2021.

Motion

Motion was made by Commissioner Hasbargen seconded by Commissioner Moorman and carried unanimously to approve the Labor Agreement between Lake of the Woods County and International Union of Operating Engineers Local No 49 AFL-CIO / Solid Waste Department effective January 1, 2019 through December 31, 2021.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the 2019 Compensation Plan as presented by HR Director Savanna Slick, effective January 1, 2019.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Health Care Savings Plan as presented by HR Director Savanna Slick, effective January 1, 2019; with the exception of the Separation of Employment portion to be effective September 1, 2018.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 1:40 p.m. as follows:

BUDGET MEETINGS

Historical Society

Meeting with the board was Lindsay Marshall, Executive Director/Curator, LOW County Historical Society.  Lindsay updated the County Board on the activities of the County Museum.  The Board reviewed her requested 2019 budget as presented.

Veterans Officer

Meeting with the board was Rick Rone, County Veterans Officer.  Rick reviewed the 2019 budget with the board and updated the board on the veterans’ transportation.

County Surveyor

Meeting with the board was Donn Rasmussen, County Surveyor.  Donn updated the county board on the surveying and remonumentation progress to date.  Donn reviewed the current contract and did remind the County Board that he will be done the end of December 31, 2018.  The County Board will review the contract and surveyor appointment in November 2018 with Donn.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:40 p.m.

Attest:                                                                          August 28, 2018

__________________________________                _____________________________________County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

=========================================================================================================================================================================

Commissioner Proceedings

August 28, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
August 28, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Land and Water Planning and MIS Department.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official minutes and summarized minutes of August 7, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $16,087.33, Commissioners Warrants $ 3,024.63, Commissioners Warrants $25,683.26.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Sromlund met with the board and informed the board that his 2015 Pick-up is having some electronic issues and requested permission for him to get the Pick-up fixed. Estimate for repair is around $1,000. The consensus of the board was to have Josh get the Pick- up fixed with funding from the Land and Water Planning budget.

MIS/GIS

GIS Specialist, Eric Solo met with the board to requesting to change vendors for the County’s Online Interactive Mapping Solution. This request consisted of discontinuing services with Pro-West & Associates and going with a new vendor Schneider Geospatial. Eric informed the board that Schneider’s product Beacon, does everything Pro-West’s product offers and more. Beacon has a much cleaner, user friendly interface, and is made available to the county at no fee for the duration of the contract that extends to Dec. 31, 2022. Eric also informed the board that Schneider’s partner Value Payment Systems has offered its credit/debit/e-check service to the county, which will provide money transaction by credit/debit card to be paid the next day for the Motor Department, with a $1,500 set up fee. 

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve MIS Specialist, Eric Solo to enter into a contract with Schneider’s Geospatial product Beacon contract at no fee expiring December 31, 2022 and the Value Payment &Systems with a $1,500 set up fee with the funding from revenue fund.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that the Child Support Officer, Bryan Hasbargen has resigned effective August 24, 2018 and requested permission to advertise, interview and hire at grade 11, step 1.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire a Child Support Officer at grade 11, step 1.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, approval of Liquor License, NWA Edge Riders Lease and Premises Permit, DNR Gun Club Land Purchase, Paul Bunyan Transit and Emerging Leadership Program.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$66,036.52; Road & Bridge-$55,458.52- Co Development- $1,025.00- Solid Waste-$15,887.03-EDA-$5,955.46.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/28/2018 For Payment 8/31/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                     12,277.28

Code 4 Services,Inc                                                   2,917.17

Computer Professionals Unlimited Inc                         3,457.00

Contech Engineered Solutions LLC                          13,699.32

Election Systems & Software, Inc                              3,051.07

Liberty Tire Recycling, LLC                                         2,823.50

LOW Soil & Water Cons. Dist.                                   28,754.00

Menards                                                                      4,850.56

Pro Action Safety & Sales                                          6,006.48

R & Q Trucking, Inc                                                     4,635.00

Ranger Chevrolet                                                      25,974.68

Short Elliott Hendrickson, Inc                                      3,350.94

Titan Machinery – Roseau                                           2,936.60

TOTALFUNDS                                                             2,000.00

72 Payments less than 2000  27,628.93

Final Total: 144,362.53

Further moved to authorize the payment of the following Auditor warrants: August 8, 2018-$11,900.98, August 15, 2018- $345,581.99.

LIQUOR LICENSE

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Liquor License for K&D Resorts Inc, DBA Wheelers Point Resort effective August 30, 2018 contingent upon sale and approval from County Attorney, James Austad

08-28-2018

NWA Edge Riders

The following Resolution was offered by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the following:

A Resolution Approving a Lease for Lawful Gambling Activity

Resolution No. 2018-08-01

WHEREAS, the Northwest Angle Edge Riders has submitted a lease for lawful gambling activity for Minnesota lawful gambling to be conducted at the following establishment: Jerry’s Bar and Restaurant, located at 7609 Youngs Bay Dr. NW, Angle Inlet, MN in the township of Angle, in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approve said application for submission to the Minnesota Gambling Control Board.

DNR LAND PURCHASE, PAUL BUNYAN TRANSIT AND EMERGING LEADERSHIP PROGRAM

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the private sale of consolidated conservation land to Lake of the Woods County has been approve, legal description located in the South Half of the Southeast Quarter, Section 14, Township 160 North, Range 31 West, containing 80 acres, more or less and that the DNR has determined that the land is not needed for natural resource purpose and that the state’s land management interest would best be served if the land were returned to local government. The sale cost for the land is $51,674.81. The consensus of the board was the county would own this land and lease this land to the Gun Club. Lorene informed the board the Paul Bunyan Transit requested twenty percent (20%) funding for a new bus purchase for Lake of the Woods County and that Leslie Grubich will be attending next board meeting to discuss this further. Lorene presented a letter of request for funding for the Emerging Leadership Program. The board will consider this in budget meetings.

NWA AIRPORT

Brian Bollig, President of Bollig Inc, Paul Jurek, Joe Gimse, and Michael Beard, met with the board and discussed the NWA Airport. They reviewed with the board what they could do to help with the development of the potential airport at the NWA and what steps are needed for them to begin the process, what funding would be available to the county and locations to where to place the airport.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to engage with Bollig Inc as a consultant of record for up to five years to pursue the creation of the NWA Airport.

Motion

Motion was made by Commissioner Arensen, seconded by Commissioner Hasbargen and carried unanimously to approve Task 1 Order for consulting/administration fees of $12,000, with reimbursement up to 95% from the State contingent approval, with funding from the general fund.

RECESS

The meeting was called to recess at 10:39 a.m. and reconvened at 10:45 a.m. as follows:

DITCH DISCUSSION

Ditch 26 Update

Public Works Director, Tim Erickson informed the board that Ditch 26  current project was completed and more work is needed on this ditch. With the dry season this would be the time to continue with this project, Tim informed the board that he did speak to Jerry Allen Pieper and he would be available to continue. A half mile ditch cleaning and rebuilding (½ ) mile of ditch was quoted at $2,800 and a one and half miles(1&1/2) miles  would cost $4,800. The board requested that they concentrate on the first half (1/2) mile of ditch and if weather allows to continue.

Ditch 28 Update

Public Works Director, Tim Erickson informed the board that he received quotes for work to start at Lester Boomgaardens minimum maintenance road, which is the start of this ditch to 72 up to the pipes, with the cost of $47,600 for two miles. It was the consensus of the board to move forward with this project. The request Terry Waibel, Steve Ellis and Joyce Blodgett request on Ditch 28 is on hold  waiting for the plans to be completed on Hwy 172. Tim will report back to the board at the next meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for Bridge Replacement Program Grant Agreement for CR 77.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the following:

RESOLUTION

For Agreement to State Transportation Fund

Local Bridge Replacement Program

Grant Terms and Conditions

SAP 039-598-066

Resolution No. 2018-08-02

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No. 39J38; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this bridge is available; and

WHEREAS, the amount of the grant has been determined to be $72,886.00 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required.  The proper county officers are authorized to execute a grant agreement with the Commissioner of Transportation concerning the above-referenced grant.

Road Projects

Tim also informed the board that since the Excavator broke down, the projects that were scheduled for the fall have been reprioritized. The board informed Tim that if he needed to lease an Excavator the board gives their approval.

BELTRAMI COUNTY VETERANS SERVICE OFFICE

Beltrami County Veterans Service Officer, Scotty Allison and Veterans Liaison, Joe Vene met with the board to update the board on the New Veterans Home that will be built in Bemidji and requesting donation form county. Scotty informed the board that it will be a 72-bed facility with Clinical Services, Special Services and Programs. He mentioned that all local/state donations result in a 65% match from the Federal Government. The Veterans Home should be completed in May of 2021. The board will be discussing this during budget process.

LAKEWOOD HEALTH CENTER

LakeWood Health Center Administrator, Jeff Stampohar and Jay Ross met with the board to review the CHI Budget, discussed the Doctor Retention Schedule and updated the board on the new ambulance. Jeff informed the board that they decided to go with a recondition box for the new ambulance reducing the cost and now the county would owe $24,806 instead of the $30,000.00 as approved on August 7, 2018.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:45 p.m.

Attest:                                                                          September 11, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

August, 2017

Commissioner Proceedings

August 8, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 8, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Paul Bunyan Transit and Golf Course Roads.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of July 25 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$7,543.12, Commissioner Warrants-$5,141.74, Commissioner Warrants- $13,624.42.

Paul Bunyan Transit

Social Service Director, Amy Ballard met with the board and informed the board that the transit is running smoothly and weekend service transit is not available in our area.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $47,241.17- Road & Bridge $171,287.45-Co. Development $1,097.41-Solid Waste, $4,300.00-Joint Ditch, $1,380.00-Solid Waste, $21,636.95- EDA, $726.20.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/08/2017 For Payment 8/11/2017

Vendor Name                                                    Amount

Computer Professionals Unlimited Inc                                  3,354.20

Envirotech Services Inc                                                     97,359.43

Howard’s Oil Company                                                         2,740.52

Johnston Concrete Inc                                                       15,828.00

Liberty Tire Recycling, LLC                                                  2,689.60

LOW Highway Dept                                                              5,585.00

LOW Soil & Water Cons. Dist.                                            23,406.50

Mar-Kit Landfill                                                                    12,152.50

Nortrax Inc                                                                            7,200.00

Roger’s Two Way Radio, Inc                                               3,405.00

Strata Corp, Inc                                                                    2,219.17

Team Lab                                                                            37,950.00

Widseth Smith Nolting&Asst Inc                                           4,300.00

Woody’s Service                                                                  5,376.97

Zuercher Technologies, LLC                                                2,190.00

62 Payments less than 2000   21,912.29

Final Total: 247,669.18

Further moved to authorize the payment of the following auditor warrants: July 26, 2017- $32,750.08, August 2, 2017 – $91,957.69, August 2, 2017- $148,896.53, August 2, 2017-(1.00).

DITCH AUTHORITY

Public Works Director, Tim Erickson met with the board to inform them of the work that has been done on ditches and the projected plans for the future. Tim also discussed the ditch assessments with the board. Chairman Nordlof placed the Ditch Authority on the August 22 board agenda for further discussion for ditch assessments. Tim gave an update to the board on road construction projects.

 LITTLE BROTHER/LITTLE SISTER PROGRAM

Little Brother/Little Sister Program Director, Sue Paulson and NWCAA Director Tim Anacabe met with the board to give an update on the program and informed the board that they have 12 children in the program and in need of more Mentors for the program.

COUNTY SURVEYOR

County Surveyor, Donn Rasmussen, and Surveyor Chad Conner met with the board and updated the board on the following projects:

  • Remounmentation
  • Kelly Creek Plat
  • Lake of the Woods Beachmark Project
  • St. Hwy 14
  • Wetland Delineation-Expansion of Landfill

COMMISSIONER UPDATE

  • Waible Estates- Road Discussion
  • State Auditors  meeting update

Recess

The meeting was called to recess at 11:30 p.m. and reconvened at 11:35 p.m.

HUMAN RESOURCES

Human Resources Director, Savanna Slick and Land and Water Planning Director, Josh Stromlund met with the board to discuss the Environmental Specialist position.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:05 p.m.

Attest:                                                                          Approved August 22, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, James Nordlof

August, 2016

Commissioner Proceedings

August 16, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 16, 2016 at Lake of the Woods County Government Center in the Commissioners Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Ken Moorman, Thomas Hanson and Buck Nordlof.  Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the agenda.

Approval of Consent Agenda

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the following: Alison Hauger for Child Safety and Permanency Training; Sheri Stebakken for Licensing training, Shelley Phillippe for MFWCAA; Mary Jo Otten  for CPU Meeting; Janet Rudd to St. Cloud for MDRA Conference; Dawn Christianson and Stacy Novak on for CPU ; Karlene Stay for SSIS Mentor Meeting. 

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of July 26, 2016.

EMERGENY MANAGEMENT

Emergency Management Director, Jill Hasbargen Olson met with the board and requested approval for the Emergency Management Performance Grant in the amount of $13,666 with matching funds of $13,666.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve and enter into a Emergency Management Performance Grant with the MN Department of Public Safety (STATE) GRANT NUBMER A-EMPG-2016-LOTW-CO-041, effective January 1, 2016-December 31, 2016 in the amount of $13,366.00 with matching funds of $13,666.00 and authorize Emergency Management Director, Jill Hasbargen Olson , County Auditor/Treasurer Lorene Hanson and Chairman Moorman to sign.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 15,677.87; Commissioners Warrants: $22,334.39.

Home Health Care Meeting

Social Service Director, Amy Ballard informed the board that there will be a Home Health Care meeting on September 20, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Revenue $64,161.81, Road & Bridge $44,318.52, Co. Develop $1,151.28 , Solid Waste $30,795.08, EDA $835.87.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/16/2016 For Payment 8/19/2016

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                 6,580.15

Computer Professionals Unlimited Inc                               3,193.00

Farmers Union Oil Co.                                                          5,381.51

Hasler                                                                                     4,000.00

Headwater Regional Development Commiss                     2,500.00

Hoffman, Philipp & Knutson, PLLC                                      4,709.00

Howard’s Oil Company                                                        7,601.05

JMD Manufacturing Inc                                                         3,457.47

Lavalla Sand & Gravel Inc                                                     3,486.25

LOW Highway Dept                                                               3,435.00

Mar-Kit Landfill                                                                     14,091.50

Mn/State Of                                                                           15,000.00

Olson Construction                                                               4,400.00

R & Q Trucking, Inc                                                               5,660.20

Short Elliott Hendrickson, Inc                                              3,726.81

Strata Corp, Inc                                                                      3,277.76

Voyageurs Communications, Inc                                         8,807.70

Walker Pipe & Supply                                                            2,170.00

Woody’s Service                                                                   3,645.33

Ziegler, Inc                                                                             2,449.20

104 Payments less than 2000:  33,690.63

Final Total:  141,262.56

Further moved to authorize the payment of the following auditor warrants: July 27, $5,015.56, August 3, $9,078.33, August 3, $124,820.17, August 10, $4,335.43.    

Lost Warrants

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Lost Warrant for Joyce Washburn and Warroad School District.

Motions

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the application and affidavit for lost warrant for Joyce Washburn dated May 1, 2016 for $1,829.79 without furnishing indemnifying bond.

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the application and affidavit for lost warrant for Warroad School District dated May 25, 2016 for $125,000 without furnishing indemnifying bond.

North County Community Health Service

County Auditor/Treasurer, Lorene Hanson informed the board that LakeWood Health Center recommended appointment of Tom Mio to the North Country Community Health Board/Services Advisory.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to appoint Tom Mio to the North Country Community Health Board (term expiring 12/31/18),(three year term) and to North Country Community Health Services Advisory (term expiring 12/31/2017) (two year term).

Retention Policy

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the “Scan-Now”, which would allow staff to scan documentation and destroy paper copies. It was recommended by Hoffman, Phillipp, & Knutson, PLLC to add this to the county’s retention policy.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to add the “Scan –Now” to Lake of the Woods Retention Policy.

Vets Grant

County Auditor/Treasurer, Lorene Hanson met with the board and presented a resolution for the Veterans Service Office for operational enhancement grant program.

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following:

RESOLUTION OF LAKE OF THE WOODS COUNTY

Operational Enhancement Grant Program

Resolution No. 16-08-01

BE IT RESOLVED;  by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. 

WHEREUPON the above resolution was adopted at Lake of the Woods County Commissioner Meeting this 16 day of August,2016.

Postage Machine

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the maintenance cost on the postage machine. She informed the board that the current postage machine was purchased in 2008. In researching the maintenance costs the county could actually save money by leasing a new machine and paying a set monthly maintenance for five years. The board recommended to also check with other companies and neighboring counties to see what other options are available.

EAGLE SCOUT

Chairman Moorman informed the board that Boy Scout Troop Leader Joe Johnson called him to inform him that Dominick Mugglie has earned the highest advancement rank as an Eagle Scout.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Nordlof and moved for adoption:

            RESOLUTION NO. 16-08-02

RECOGNITION OF DOMINICK MUGGLI FOR HIS ACCOMPLISHMENT ON EARNING THE “EAGLE SCOUT BADGE”

WHEREAS, Boy Scout Troop 62, member Dominick Muggli  has advanced through the ranks of Tenderfoot, Second Class, First Class, Star, Life; and has now earned the highest advancement rank  in scouting as an Eagle Scout;

WHEREAS, Dominick as a Life Scout has served actively for a period of six months as a Boy Scout Troop Senior Patrol Leader;

WHEREAS, Dominick has earned his 21 badges, with 13 of them in specialized areas. At each advancement, he has taken part in scoutmaster conferences, has demonstrated  participation in increasingly more responsible service projects, and demonstrated leadership skills by holding one or more specific youth positions of responsibility in his troop;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby congratulates Dominick Muggli on his rank as “Eagle Scout”.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and to discuss the Opt-out of the requirement of MN Statutes, Section 394.307 for Temporary Family Health Care Dwellings.

Resolution

The following resolution was offered by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following:

RESOLUTION OPTING-OUT OF THE REQUIREMENTS OF MINNESOTA STATUTES, SECTION 394.307

Resolution No. 16-08-03

WHEREAS, on May 12, 2016, the Governor of Minnesota signed into law Chapter 111 of the 89th Legislature of the State of Minnesota establishing definitions and requirements for Temporary Family Health Care Dwellings, which was introduced during the 2016 legislature session as Senate File 2555 and House File 2497; and

WHEREAS, Chapter 111 amends Minnesota Statute § 394 which regulates county permitting and zoning processes by establishing new rules for the placement of Temporary Family Health Care Dwellings on residential property; and

WHEREAS, the Minnesota Association of County Planning and Zoning Administrators, the professional association for county planning and zoning staff in Minnesota, supports the concept of Temporary Family Health Care Dwellings; and

WHEREAS,Chapter 111 erodes local control of the permitting process; limiting a county’s ability to foster and guide development, and placing undue burden on county staff to forego standard permitting practices; and

WHEREAS, it is the intent of the Lake of the Woods County Board of Commissioners to protect the public health, safety, and general welfare of County residents and the environment of the County; and

WHEREAS, subdivision 9 of Minnesota Statute § 394.307 allows a county to “opt-out” of the regulations through the passage of a county board resolution; now therefore,

BE IT RESOLVED, Lake of the Woods County elects to regulate Temporary Family Health Care Dwellings through already existing permitting standards of the Lake of the Woods County Zoning Ordinance; and

BE IT RESOLVED, pursuant to authority granted by Minnesota Statutes, Section 394.307, Subdivision 9, the County of Lake of the Woods opts-out of the requirements of Minnesota Statutes 394.307, which defines and regulates Temporary Family Health Care Dwellings.

Buffer

Land and Water Planning Director, Josh Stromlund discussed the Governor’s Buffer Initiative and if the county is going to take on the enforcement responsibilities or have the state do the enforcement, for the State needs to be notified by the Board of Water & Soil Resources by March 31, 2017 of the county’s intention. The board set a work session for September 7, 2016 at 7:30 a.m. to discuss the Buffer issue.

SWCD

Land and Water Planning Director, Josh Stromlund informed the board that the SWCD will be hosting the Area 8 meeting on September 22-23.

RECESS

The meeting was called to recess at 10:26 a.m. and reconvened at 10:35 a.m. as follows:

COUNTY SURVEYOR

County Surveyor, Donn Rasmussen met with the board to discuss his 2017 budget and requested an increase of $2,000 in the contract which has not increased since 2012, informed the board that the remonumentation budget can remain the same as last year.

VETERANS SERVICE OFFICER

Veterans Service Officer, Rick Rone met with the board and reviewed his 2017 budget.

GREAT NORTHERN TRANSMISSION LINE

James Atkinson from MN Powers met with the board and updated them on the progress of the transmission line.

HISTORICAL SOCIETY

Historical Society Curator and Executive Director, Marlys Hirst met with the board to discuss the Historical Society’s 2017 budget.

RECESS

The meeting was called to recess at 11:40 a.m. and reconvened at 11:41 p.m. as follows:

CLOSED SESSION

Motion

Motion was made by Commissioner Nordlof, seconded by Hanson and carried unanimously to close the regular meeting at 11:41 a.m. and open the closed session Pursuant to MN Statute 13D.05. Sub. 3, Security Issue/Court House Layout and Employees. Present were: Commissioners Moorman, Arnesen, Beckel, Hanson and Nordlof, County Auditor/Treasurer, Lorene Hanson, Human Resource Director, Karen Ose, Social Service Director, Amy Ballard and County Attorney, James Austad.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the closed session at 12:40 p.m. and opened the regular meeting.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:41 p.m.

Attest:                                                                                     Approved: August 30, 2016

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

==================================================================================================================================================================================

Commissioner Proceedings

August 30, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 30, 2016 at Lake of the Woods County Government Center in the Commissioners Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Ken Moorman, and Thomas Hanson. Absent Buck Nordlof.  Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: permission to hire, update on maxi van, postage machine, ditch fund, State Patrol contract, S E H, ITV, ProWest Associates and sewer repair.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of August 16, 2016.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 11,619.40; Commissioners Warrants: $13,606.91.

Permission to Hire

Social Service Director, Amy Ballard requested approval to hire an eligibility worker.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve Social Services Director, Amy Ballard to hire an eligibility worker at grade 9, step 1, $16.97 per hour, points 218.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the claims against the county as follows: Revenue $48,217.08, Road & Bridge $26,276.86, Co. Develop $1,957.50 , Solid Waste $14,469.71, EDA $3,822.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/30/2016 For Payment 8/31/2016

Vendor Name                                        Amount

                                                LOW Soil & Water Cons. Dist.                                  20,035.50

M-R Sign Co, Inc                                                         2,084.99

Northwest Community Action, Inc                             3,122.00

Olson/George                                                            13,800.00

Pro-West & Associates, Inc                                        2,000.00

Short Elliott Hendrickson, Inc                                    4,622.09

Strata Corp, Inc                                                            2,001.44

Swanston Equipment Corp                                         8,087.93

Titan Energy Systems, Inc                                         2,803.12

Traffic Marking Service, Inc.                                     10,860.35

Widseth Smith Nolting&Asst Inc                                2,874.17

Zuercher Technologies, LLC                                      2,190.00

46 Payments less than 2000 20,261.56

Final Total: 94,743.15

Further moved to authorize the payment of the following auditor warrants: August 17, $18,144.99, August 19, $341,954.46, August 19, $(62.97), August 23, $1,333.93.    

Election Plan

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for an Emergency Election Plan. The State requires you to have a backup location in place in case your designated polling place is unusable for some reason.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the Emergency Election Plan for an alternate polling place.

Postage Machine

County Auditor/Treasurer, Lorene Hanson met with the board to inform them that she has contacted other counties in the area on Postage Machines and recommended that the leasing is the best option at this time.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the upgrade on the postage machine and to enter into a lease with Neo Post.

Maxi Van

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the Lake of the Woods County 2001 Chevy Diamond Maxi Van was previously disposed during CY2015.  In accordance with MnDOT Office of Transit Vehicle Disposition/Transfer Procedures, State of Minnesota relinquishes any financial interest in this vehicle and has withdrawn it from the Section 5311 Capital Program and that Lake of the Woods County may now dispose of this vehicle in any manner it chooses. The board requested that a sale be organized to sell all county vehicles that are not being used.

NWA EDGE RIDERS

Joe Laurin, representing the NWA Edge Riders Snowmobile Club met with the board to discuss the possibility of building storage shed for the use of the club. He also informed the board that the club would like to maintain a cross country ski trail on the land by Jim’s Corner. The board informed him that the county has not been deeded that property from the State at this time, but when they do that the county will contact Joe for further discussion. Joe also informed the board that the club would like to create an Icon for the most Northern Spot in the Continental USA and would like to place it by Young’s Bay area which is a common stopping point.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final payment for SAP 039-602-019 and C.P. 2016-01 Double Chip Seal & Fog Seal.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the final payment of SAP 039-602-019 in the amount of $99,978.80.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the final payment of C.P. 2016-01 Double Chip Seal & Fog Seal in the amount of $201,142.16

Dedicated Ditch Fund

The board discussed setting up a dedicated ditch fund reserve. The board placed this on the next board meeting for further discussion.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for signatures for the Joint Powers Agreement with Commissioner of Public Safety, State Patrol Division to authorize access to driver and vehicle information and to driver license photos for use in carrying out their duties.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Moorman and County Sheriff, Gary Fish to sign the Joint Powers Agreement with the Commissioner of Public Safety, State Patrol Divison.

RECESS

The meeting was called to recess at 10:15 a.m. and reconvened at 10:25 a.m. as follows:

CHI

Danielle Abel, CHI VP Patient Care and Finance Lead Jay Ross met with the board to discuss the 2017 CHI Public Health budget.

S E H

The board reviewed the memo from S E H in regards with the Federal Aviation Administration (FAA) on the potential airport at the Northwest Angle.  FAA has received a congressional inquiry into the viability of federal participation in the construction and improvement of an airport at the Northwest Angle. FAA has indicated they are available to meet with the board to discuss options available. The board requested a meeting to be set up with the FAA.

MIS/MAINTENANCE SUPERVISOR

MIS Director/Maintenance Supervisor Peder Hovland met with the board requesting authorization to purchase an ITV from MARCO for the Commissioners Room use.

Motion

Motion was made by Commissioner Hanson, seconded by Beckel and carried unanimously to authorize MIS/Maintenance Supervisor to purchase an ITV from MARCO in the amount of $16,819.09 from the Technology Fund.

Point and Pay

MIS Director Peder Hovland met with the board to discuss the quote from ProWest Associates for on line tax statement and with Point and Pay integration to pay by credit card.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to authorize MIS Director, Peder Hovland to enter into an agreement with Pro-West Associates on line tax statements and with Point and Pay for credit cards.

Sewer Line

Maintenance Supervisor, Peder Hovland met with the board to inform them that he did get an estimate from Horner Plumbing and Excavation Inc. to fix the sewer line at the GCN building.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to have Horner Plumbing and Excavation Inc. to repair the sewer line at the GCN building with an estimate of $1,247 with funding from the GCN account.

HISTORICAL SOCIETY TOUR

Lake of the Woods County Board of Commissioners toured the Historical Society Building.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:31 p.m.

Attest:                                                                                     Approved: September 13, 2016

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

August, 2015

Commissioner Proceedings

August 11, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 11, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 7:30 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

2016 Budget

County Auditor/Treasurer Lorene Hanson met with the board to review the 2016 Budget with the board.

Closed Session

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting at 8:30 a.m., pursuant to MN Stat.§13D.03(b), Union Negotiations. Members present: Commissioners Arnesen, Beckel, Moorman, Hanson and Nordlof. Also

present was Human Resource Director, Karen Ose.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to close the closed session and open the regular meeting at 9:03 a.m.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Consent agenda for travel for Angie Eason, Shelly Phillippe and Cassie Brune; MRCC Survey, Great Northern Transmission Line, and Richard Linder letter.

Approval of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: MaryJo Otten to Morris on August 17-18 for CPU/Computer meeting; Dena Pieper to St. Cloud on September 30, 2015 for Legal Staff Training; Janet Rudd to St. Cloud on September 17-18 for MDRA Conference; Shelley Pepera to St. Cloud on August 16-17for SSIS updates; Heather Blodgett to St. Cloud on August 17-18 for MN Choices Mentor Meeting; Angie Eason and Shelley Phillippe to Grand Forks on August 11-12 for Claims Training; Cassie Brune to Grand Forks on August 12-13 for Claims Training.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of July 28, 2015.

COUNTY SURVEYOR

County Surveyor, Donn Rasmussen met with the board and reviewed projects that were completed and including the re-monumentation projects; located all corners on County Road 17 and located points on County Road 1. Donn informed the board that residents of Lake of the Woods County can call him once a month when he is in Baudette, or they can call him anytime when he is in the Brainerd office.

COUNTY ASSESSOR

County Assessor, MaryJo Otten and Human Resource Director, Karen Ose met with the board to inform the board that there will be an opening for the Assistant Assessor at the end of the year and would like to advertise and interview for an Appraiser/Appraiser Trainee.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to authorize County Assessor, MaryJo Otten and Human Resource Director, Karen Ose to re-write job description and advertise and interview for Appraiser/Appraiser Trainee.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 17,012.91

                                                Commissioners’ Warrants          $   1,783.17

                                                Commissioners’ Warrants          $   1,434.77

                                                Commissioners’ Warrants          $      305.70

Paul Bunyan Transit

Social Services Director, Amy Ballard informed the board on the last transit meeting they expanded the service area to a 6 mile radius east and west of the Brink Center.

Hire Case Aid

Social Services Director, Amy Ballard and Human Resource Director, Karen Ose met with the board requesting authorization to hire Sheri Stebakken,

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to hire Case Aid, Sheri Stebakken, effective August17, 2015 at grade 8, step 1, $15.45 per hour, points 207.

GREAT NORTHERN TRANSMISSION LINE

Commissioner Hanson informed the board that he attended the Great Northern Transmission line public hearing that was held on August 6 in the matter of the application of Minnesota Power for a route permit and submitted the resolution to the Judge on the preference of the orange route that the county board passed.

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:

                                           Revenue                      $ 21,962.13                            

                                                Road & Bridge            $ 63,526.40

                                                County Devel              $   1,232.00        

Solid Waste                 $ 29,137.29

EDA                            $        44.56 

    Further moved to authorize the payment of the following auditor warrants:

                                                July 31, 2015               $586,370.51

                                                August 4,2015                        $378,648.07

                                                WARRANTS FOR PUBLICATION

Warrants Approved On 8/11/2015 for Payment 8/14/2015

Vendor Name                                     Amount

Bart’s Trucking Inc                                                                  10,470.00

Earthworks Contracting Inc                                                   12,780.00

Fish/Kevin                                                                10,950.00

Hoffman, Philipp & Knutson, PLLC                          4,120.00

Howard’s Oil Company                                            9,207.99

LOW Highway Dept                                                                  5,812.40

Mar-Kit Landfill                                                        13,497.75

Miovac/Tim                                                              10,110.00

R & Q Trucking, Inc                                                  5,612.75

Woody’s Service                                                       3,961.09

                                Zuercher Technologies, LLC                                                   2,190.00

58 Payments less than  2000                              27,190.40                                                                               Final Total:                                                115,902.38       

Extension Contract

County Auditor/Treasurer, Lorene Hanson presented the 2016 Extension Contract to the board for approval.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to enter into the MN Extension Contract effective January 1, 2016 thru December 31, 2018 and authorize Chairman Arnesen to sign.

Veterans Service Contract

County Auditor/Treasurer, Lorene Hanson presented the 2016 Veterans Service Officer contract to the board for approval.

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the following resolution:

Resolution of Lake of the Woods County

County Veterans Service Office Operational Enhancement Grant Program

Resolution No. 15-08-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purpose of enhancing services offered to veterans; to reduce homelessness amount of veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Law 2013 Chapter 142 Article 4. This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Chairman Arnesen is hereby authorized to execute the Grant Contract for the County Veterans Service Office Operational Enhancement Grant Program, on behalf of Lake of the Woods County.

Cell Phone Stipends

County Auditor/Treasurer, Lorene Hanson presented a request from MIS Director, Peder Hovland for cell phone stipends for smart phones for his office.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize MIS/GIS Director, Peder Hovland and GIS /MIS Specialist, Daniel Fish a cell phone stipend for smart phones in the amount of $60.00 per month.

Amend Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add “permission to advertise and interview for Deputy Auditor/Treasurer- Fiscal Officer”.

Fiscal Officer

County Auditor/Treasurer, Lorene Hanson and Human Resource Director, Karen Ose met with the board to inform them that they want to repost for Fiscal Officer for the County Auditor/Treasurer’s office.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson and Human Resource Director, Karen Ose to repost, interview and hire for Deputy Auditor/Treasurer- Fiscal Officer as previously approved on July 14, 2015.

County Land Leases/Timber Sales

County Auditor/Treasurer, Lorene Hanson met with the board and informed them that County Assessor, MaryJo Otten reviewed the land values in Lakewood Township and that the Tillable land value now is $8.90 per acre and Non-Tillable value is at $7.70 per acre; she also mentioned that she received a request from an individual farmer requesting to lease the non-tillable land. The consensus of the board was that individuals could lease this land for farm use only.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the current land value rates in Lakewood Township for Tillable land at $9.00 per acre and Non-Tillable land at $8.00 per acre with the contract period not more than three years.

Timber Sales

Commissioner Hanson discussed timber sales and county administrative lands (tax forfeited) and the possibility of harvesting timber. The board placed this under Old/New Business.

PUBLIC WORKS

Ditch Update

Public Works Director, Tim Erickson and Assistant Engineer, Boyd Johnson met with the board and updated them on the drainage project. They presented a map of area ditching needs. This will be an on-going project with weekly meetings with drainage as the priority; one-third of the 75 miles of ditch work is on judicial ditches. Other areas of projects consist of road and culverts. The estimated time to get this work completed will be three years.

Approval to Hire

Public Works Director, Tim Erickson met with the board requesting permission to hire a heavy equipment operator. Tim informed the board that newly hired Mike Huerd has over seventeen years of heavy equipment experience and is also a certified diesel mechanic. With his years of experience he would like to start him at step 4.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Mike Huerd at grade 10, step 4, $18.55 per hour, point 233, effective date of hire August 24, 2015.  

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:04 a.m. as follows:

Correspondence

The board reviewed the letter from Richard Linder in regard to the minimum maintenance road. Commissioner Beckel informed the board the she spoke to Public Works Director, Tim Erickson and he will go out and look at it and have it mowed to make it more drivable; acknowledged thank-you letter from the Ubel family.

MRCC SURVEY

Commissioner Beckel reviewed a survey from MRCC with the board for their comments.

LAKEWOOD NURSING SERVICE

Jay Ross, CHI Finance Director met with the board to review the 2016 budget. Staff gave an overview of the programs that LakeWood Nursing Service provides to the community. They discussed the budget, funding sources, operational expenses and grants that they receive; proposed that the board budget for FY 2016 $60,172. He explained that they do not know how much grant money they will receive, but anticipating approximately the same as last year. Jay informed the board that the new contract should be delivered soon. The board requested County Auditor/Treasurer, Lorene Hanson to assign $65,000 for the 2016 Nursing Service budget.

SHERIFF

County Sheriff, Gary Fish met with the board requesting authorization to enter into Minnesota Department of Public Safety Grant for Emergency Management.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to enter into the Minnesota Department of Public Safety Grant for Emergency Management effective January 1, 2015 thru December 31, 2015 in the amount of $13,044 for planning, wages and benefits for Emergency Management Director.  

Law Enforcement Roof

County Sheriff, Gary Fish met with the board and informed the board that the roof is still leaking after maintenance patched as much as they could. He informed the board that he did get a quote and the cost of replacement of the roof would be around $24,000. He noted that the roof is 30 years old. Chairman Arnesen requested that he come back to the next meeting to discuss this further.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:50 a.m.

Attest:                                                                                     Approved: August 25, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer      

=====================================================================================

Commissioner Proceedings

August 25, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 25, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, and Tom Hanson. Absent, Patty Beckel. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

2016 Budget

County Auditor/Treasurer Lorene Hanson met with the board to review the 2016 Budget with the board.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Consent agenda for travel for James Austad, credit card, and budget discussion.

Approval of Consent Agenda

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: Dawn Christianson and Stacy Novak to Morris MN for Auditor/Treasurer Tax meeting on September 15-16; Erik Tange to Duluth for Driver License Agent Training on September 22-23; Janet Rudd and Stacy Novak to Little Falls on October 4-5 for Driver License Agent Training; Dawn Christianson to Bemidji on September 21-22 for Drivers License Agent Training; Jodi Ferrier to East Grand Forks for Foster Care Licensing Training with DHS on September 30-October 1; Boyd Johnson to Brainerd for Mn/DOT’s 2015 Right of Way Professionals Workshop on September 22-25; Tim Erickson to Bemidji for Annual County Engineers’ Seminar on September 9-10;  Leah Larson to Duluth on October 15-16 for Health and Human Service Conference; Daniel Fish to Duluth for GIS Conference on October 7-9; James Austad to Brainerd for Attorney Conference September 10-11.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of August 11, 2015.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 11,321.78

                                                Commissioners’ Warrants          $ 25,879.44

Credit Card

Social Services Director, Amy Ballard requested approval for Sheri Stebakken to be issued a County Credit Card.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve a county credit card for Sheri Stebakken.

Recess

The meeting was called to recess at 9:25 a.m. and reconvened at 9:30 a.m. as follows:

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:

                                           Revenue                      $   14,000.53

                                                Road & Bridge            $280,779.49

                                                County Devel              $   11,041.50     

Solid Waste                 $   10,377.88

EDA                            $     4,209.00 

WARRANTS FOR PUBLICATION

Warrants Approved On 8/25/2015 For Payment 8/28/2015

Vendor Name                                                                Amount

Cenex Co-Op Services, Inc.                                               12,317.47

Computer Professionals Unlimited Inc                               3,071.00

Crop Production Service                                                      7,522.39

Holiday                                                                                  2,001.51

Lavalla Sand & Gravel Inc                                                 150,000.00

Liberty Tire Recycling, LLC                                                  4,736.20

M & J Construction Of Holt, Inc.                                       100,011.20

Northwest Community Action, Inc                                        3,428.50

Pro-West & Associates, Inc                                                  2,000.00

Rinke-Noonan                                                                     11,041.50

Ziegler, Inc                                                                          10,603.00

44 Payments less than 2000   13,675.63

Final Total:   320,408.40

    Further moved to authorize the payment of the following auditor warrants:

August 12, 2015                     $   9,203.01

August 17, 2015                     $111,669.03

August 17, 2015                             (14.84)

August 17, 2015                     $    4,927.09

                                                  August 19, 2015                     $       792.30

August19, 2015                      $ 97,555.71

Exclusive Off-Sale

County Auditor/Treasurer, Lorene Hanson met with the board informing them that an individual inquired that they would like to apply for an Exclusive Off-Sale license; informed the board the MN Statutes § 340A.405 requires that a public hearing needs to be held on the issuance of this type of license.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to set a Public Hearing for an Exclusive Off-Sale Liquor License for September 22, 2015 at 11:00 a.m. pursuant to MN Statutes §340A.405.

Flu Shots

FLU SHOTS

County Auditor/Treasurer, Lorene Hanson met with the board inquiring if the board would like to offer flu shots again this year.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously  to offer flu shots to all county employees for the fall of 2015. The county will only pay for vaccinations that are administered at the Government Center. The county will not pay for offsite vaccinations at any other locations or time.

MIS/GIS

MIS/GIS Director, Peder Hovland met with the board requesting approval to purchase a computer for the Social Service Department.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the purchase for a computer in the amount of $1,051.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for roof replacement on the Law Enforcement Center in the amount of $24,872.40.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to authorize County Sheriff to replace the Law Enforcement Center roof in the amount of $24,872.40 from the building fund reserve.

COMMITTEE REPORTS

Commissioner Moorman updated the board on the Joint Powers Natural Resource Board Joint Powers Agreement.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund

Land Trade-

Aquatic Invasive Species-New Catch and Release Signs

Township Road Inventory

Beaver

Clementson Bridge Property/Water Accesses-Waiting on Lessard Grant Money Meeting

L/W Area Park & Trails-Remove

L/W Broadband/Communications- Remove

NWA  Airport- Meet with MNDOT

HWY 172 N Corridor

Department Head Evaluations

Exit Interviews

Timber Sales

Recess

The meeting was called to recess at 10:25 a.m. and reconvened at 10:34 a.m. as follows

LAND AND WATER PLANNING

Land and Water Planning Director Josh Stromlund met with the board and presented an application for a Zone Change from Natural Environment to Commercial -Recreation for Dale and Connie Peterson to allow the applicant to conduct a commercial business consisting of a Resort- Recreational Area. Correspondences were acknowledged.  Josh informed the board that the Planning Commissions did approve the application with conditions. Josh reviewed the Finding and Facts with the board:

Motion

Motion was made by Commissioner Moorman, Seconded by Commissioner Hanson and carried unanimously to approve the Zone Change from Natural Environment to Commercial-Recreation for Dale and Connie Peterson to allow the applicants to conduct a commercial business consisting of a Resort-Recreational Area with the following conditions: Follow state guidelines(department of health, wetlands, etc.)

INFO:INFO:INFOINFO
Name of Applicant:Dale and Connie Peterson – ApplicantRichard Babler – OwnerDate:August 12, 2015
 
Location/Legal Description:A 7.45 acre tract in Govt. Lot 2 and the SW¼SE¼ of Section 5, Township 163N, Range 34W (Lakewood Township)
 
Current Zoning Classification:Natural EnvironmentProposed:Commercial-Recreation
 
Parcel Number(s):14.05.31.010Application Number:15-06ZC

The Planning Commission shall consider all facts from all sources prior to submitting a recommendation to the County Board relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

  1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:Resort and recreational area with commercial property
 
  1. Are the existing surrounding land uses consistent with the proposed zoning classification?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:See #1
 
  1. Will the zone change alter the characteristics of the neighborhood?

__­_Yes X No

COMMENTS:COMMENTS:
Comments:Continued resort/recreational
 
  1. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

__­_Yes X No

COMMENTS:COMMENTS:
Comments:About the same as current use
 
  1. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:Electric/sewer and water, must follow guidelines
 
  1. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

__­_Yes X No

COMMENTS:COMMENTS:
Comments:It will not impede
 
  1. Has there been a change in the development in the general area of the property in questions?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:Expansion of resorting functions
 

8.   Will the zone change have a negative effect on property values in the neighborhood?

__­_Yes X No 

COMMENTS:COMMENTS:
Comments: 
 
CONDITIONSCONDITIONS:
Conditions:Follow state guidelines (Department of Health, wetland, etc)
 

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners adopt the above findings and DENY / APPROVE the application for a zone change be WITH / WITHOUT conditions.

_____________________________________                                                   August 12, 2015

                        Tom Mio                                                                                             Date

Chair, Planning Commission

The Lake of the Woods County Board of Commissioners hereby adopt the above findings of fact of the Lake of the Woods Planning Commission WITH / WITHOUT modification(s) and DENY / APPROVE the application for a zone change WITH / WITHOUT special conditions.

_____________________________________                                              ____________________

                        Ed Arnesen                                                                                         Date

Chair, County Board of Commissioners

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to final payment for SAP 39-601-030.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof  and carried unanimously to authorize final payment for Lake of the Woods County (Force Account) in a total of $55,853.00 and herby authorize final payment

Building Committee

Tim updated the board on the Social Services Department office space and reviewed a plan for remodeling for more office space with the board; requested permission to start the remodeling hopefully on Labor Day weekend.

Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add authorization to remodel office space for Social Services Department.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to proceed with the floor plan that was presented to the board for remoldeling of the Social Services Department in the amount of $10,000 from the building reserve fund.

Lake of the Woods Fairgrounds-2016 Budget

Fairground Board members Nicole Hancock, Alana Canfield, Dave Antonson, Otto Lee, Ruth Lee, Joyce Foss and Brenda Rone met with the board requesting additional funds for 2016 budget. They informed the board that they have water issues, gravel work, grand stand to be fixed, canopy work and electrical work.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to levy $25,000 for the 2016 Fairgrounds budget.

Budget

Chairman Arnesen discussed setting up one more budget date, the board set September 8, 2015 at 7:30 a.m.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 a.m.

Attest:                                                                                     Approved: September 8, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward ArnesenCounty Auditor/Treasurer

August, 2014

Commissioner Proceedings

August 5, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 5, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: 4-H, Meeting for Commissioner Beckel and Arnesen on June 25, with Governor Dayton, PERA Resolution, Lake of the Woods Investment Plan, MCIT Dividend and Human Resources.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows:  Commissioner Arnesen and Beckel – Meeting with Governor Dayton on June 25, 2014.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of July 22, 2014 regular meeting with changes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                           Revenue                              $      25,208.62          

                                                Road & Bridge                     $      81,752.15

                                                Solid Waste                          $        6,378.08

                                                EDA                                     $         1,500.00

                                                      114,838.85     

WARRANTS FOR PUBLICATION

Warrants Approved On 8/05/2014 For Payment 8/08/2014

Vendor Name                                                             Amount

Cenex Co-Op Services, Inc.                                            13,593.80

Contech Engineered Solutions LLC                               14,408.80

Cps Technology Solutions                                               2,400.00

Envirotech Services Inc                                                    9,275.23

Government Management Group, Inc                             3,500.00

LOW Highway Dept                                                            4,222.72

Northern Bag and Box Company                                     4,260.00

Strata Corp, Inc                                                                 34,230.35

Titan Machinery                                                                 2,833.58

Tveit/Byron                                                                          2,610.48

70  Payments less than 2000   23,503.89

Final Total:  114,838.85

Further moved to authorize the payment of the following auditor warrants:

July, 24, 2014                  $     22,925.59

July, 29, 2014                  $       1,219.12

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PERA- Correctional Plan Members

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board to inform them that in July 1, 1999 the Legislature created the PERA Local Government Correctional Service Employees Retirement Plan and the first employees enrolled in the Correctional Plan were transferred from the Coordinated Plan and had Social Security coverage as members of that plan.  PERA, when later named the State’s Social Security Administrator, took steps in 2004 to process the paper work for extending Social Security coverage under the State’s 218 agreement to position the PERA Correctional Plan. PERA recently learned, however, that individuals enrolled in the Correctional Plan who had not been members of the PERA Coordinated Plan as correctional personnel were not automatically eligible to be covered by Social Security, despite the paper work processed in 2004. PERA was told that to sanction Social Security coverage for individuals who have been enrolled as new participants in the Correctional Plan, a referendum must take place and the results of that process must then be documented in the State’s Section 218 agreement. PERA needs county boards to indicate to how the vote should be conducted. The process- majority vote or divided vote, which will be decided, based on the responses they receive from counties and that will be the process that PERA will use.

Motion

Motion was made by Commissioner Arnesen to elect the “Majority” vote for the PERA Local Government Correctional Plan to be able to sanction Social Security coverage for individuals who have been enrolled as new participates in the Correctional Plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services

Claims

Social Service Financial Officer, Christine Hultman, met with the board requesting approval of claims as follows:

Motion

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Commissioners’ Warrants          $   11,418.84                        Commissioners’ Warrants          $      1,764.75

                                                Commissioner’s Warrants          $      2,091.88

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Assistant, Dena Pieper met with the board to request authorization to send the job descriptions of the County Auditor/Treasurer and Human Resources to Truesight for their recommendation for the grade. Dena informed the board that the cost per hour is $195 for non-members and $175 per hour for members. The board requested Dena to inquire what a yearly membership would cost.

Motion

Motion was made by Commissioner Moorman to authorize Human Resource Assistant, Dena Pieper to forward the Auditor/Treasurer and Human Resources job description to Turesight for their recommendation for grade of the positions at the rate of $195 per hour. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

MCIT

The board reviewed the Minnesota Counties Intergovernmental Trust letter and the 2014 Dividend allocated to Lake of the Woods County is $55,316

UPDATES

Airport – Bosch will be leasing land around the airport for use in the winter time for testing purposes; new managers started flight school and purchased a twin prop float plane.

HRDC- Annual meeting was held in Clearwater

Let’s Go Fishing of Minnesota– County should be receiving a letter from the Let’s Go Fishing attorney in regards to the freeze on Lake of the Woods Boating checking account; she stated that the money that was frozen was under their tax I.D. number

RON STREED- Flooding Issues

Ron Streed met with the board to discuss water issues that has accrued on his property for the second time this summer and the 480 acres that have been tiled that is supposed to drain in the Baudette Bay, but does not and drains into his property and the other property surrounding him. Public Works Director, Tim Erickson discussed a few options that they could use such as Lidar Data or possible a drainage study. Tim will also check with the MN DOT on their plans for the 2016 season. The board requested that Public Works Director, Tim Erickson get an estimate of a Drainage Study.

SHERIFF

County Sheriff, Gary Fish met with the board requesting donation of vacation time to help with a catastrophic illness from an employee in his office and to discuss the purchase of  an Airboat with $43,000 of funding from the Stonegarden grant and the remainder $18,000 to be paid by the county. The board requested that he look into to make sure the airboat has floatation device on it and bring back to the board.

Motion

Motion was made by Commissioner Hanson to approve the donation of vacation time for Lake of the Woods County employees to donate eight (8) hours of their time and up to twenty (20) days combined total from all employees, to help with a catastrophic illness for an employee in the Sheriff’s office. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Wetland Meetings

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the Wetland Conservation act meetings will now be held once a month; act and will now be held in Northern MN, often notification of these meetings are very short notice on dates and times, so Josh explained that he may not be on the consent agenda for these meetings; Josh informed the board that the the DNR roles and regulation on Wetlands will be heard next legislative session.

Drainage Committee Update

Land and Water Planning Director, Josh Stromlund met with the board and discussed the drainage committee meeting, and discussed ditches that may not or are not beneficial anymore and others that are useful; possibility of placing them back on the assessment role and if not beneficial, to abandon them.  The board requested the Drainage Committee look into and prioritizes the ditches and the usefulness of them.

HWY # 72

Tom Dinndorf , Rotary member met with the board and informed the board that the City of Baudette Council members are in support of HWY 72 to be rerouted to go down Main street , and passed a resolution of support of the re-location. After discussion, the board concurred that they want to know if it is even feasible for the road to go through downtown before they will consider the re-location of Hwy 72. The board requested Public Works Director, Tim Erickson to assist Tom Dinndorf with contacting MN DOT in Bemidji to see what steps are necessary and if feasible to re-locate HWY #72.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 11:50 a.m. as follows:

LAKE OF THE WOOD 4-H

4-H Director, Aprille LeVassuer, Camp Director, Alicia Beckel, 4-H Leaders, Jennifer Wilmar, Sunny Dorow and Christine Bergman met with the board to inform them of the activities that the local 4–H groups have worked on. Several of the 4-H kids presented their projects that they will be showing at the State Fair. 

RECESS

The meeting was called to recess at 12:22 p.m. and reconvened at 1:40 p.m. as follows:

2014 BUDGET

The board met with Veterans Service Officer, Rick Rone to review his budget and also reviewed the revenue budgets.

With no further business before the board, Chair Beckel called the meeting to recess at 3:15 p.m.

Attest:                                                                                     Approved: August 26, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

================================================================================================

Lake of the Woods County

Public Meeting

County Ditch 1

August 4, 2014

The Lake of the Woods County Board met on Monday, August 4, 2014, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the County Ditch 1 Public Meeting to order at 7:00 p.m. Commissioners present: Patty Beckel, Ed Arnesen, Tom Hanson, and Ken Moorman.  Also present were: County Auditor/Treasurer Mark Hall, Deputy Auditor/Treasurer Stacy Novak, Public Works Director Tim Erickson, County Attorney James Austad, Land and Water Planning Director Josh Stromlund and County Ditch 1 Beneficiaries.

Introduction

Chair Patty Beckel welcomed all Ditch 1 Beneficiaries and gave a brief description as to the purpose of the public meeting. 

Public Works Director

County Public Works Director, Tim Erickson gave a brief informational update on the expiring assessments on Ditch 1 for the two projects established in 2005 and 2010. He continued with his thoughts to propose a yearly maintenance assessment that is comparable to what beneficiaries are currently paying; roughly $13,200 or 3%. He noted items such as upcoming culvert replacements, brush cutting, and spraying.

The beneficiaries were able to express their questions and concerns including: outlet fees for those parties outside the beneficiary area that were draining into the ditch, culverts being shut by an owner, unauthorized spraying of needed ditch vegetation by an owner, the ditch fund balance and use of funds, limits as to what could be assessed, return on investment dollars, prioritizing maintenance needs, and the number or ditches located within the county and why not all of them are being assessed.  

Additional Correspondence

Commissioner Beckel had received a letter from Richard Lindner prior to the meeting regarding his property. Richard was asked to share his concerns.

Non-formal Action

By general consensus, the Beneficiaries and the County Board/Ditch Authority, approved to continue with a yearly maintenance assessment at the proposed 3% and to review again in 3 years, or sooner, if the need arises. No formal board action was required.

Adjourn

With no further discussion before the County Ditch Authority, Chair Patty Beckel adjourned the public meeting at 8:12 p.m.

Attest:                                                                                                 Approved:       August 26, 2014

____________________________                                              ______________________________

Stacy Novak, Deputy Auditor/Treasurer                                      Patty Beckel, County Board Chairperson

================================================================================================

Commissioner Proceedings

August 26, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 26, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: S E H memo, Fair Grounds, Energy Audit, and Assessment of Federal Building.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Jodi Ferrier to Duluth October 9-10 for the St. Louis County Health and Human Service Conference; Amy Ballard to Mankato on September 17-20 for Borderland Substance Abuse Court Training; Janet Rudd to St. Cloud on September 18-19 for MDRA Conference; Stacy Novak to St. Paul on September 3-4 for MCCC meeting; Boyd Johnson to Brainerd October 1-3 for Mn/DOT’s 2014 Right of Way Professional Workshop; Tim Erickson to Bemidji September 3-4 for the 33rd Annual District II County Engineers’ Seminar; Barry Bailey’s  to St. Cloud August 25-26 for tire disposal.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Nordlof to approve the minutes of July 31, 2014 Emergency meeting, August 4, Ditch 1 Public Hearing meeting and August 5 Regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                           Revenue                              $      40,495.85          

                                                Road & Bridge                     $      47,956.42

                                                Nat. Resc Enhanc                 $        1,561.00

                                                Solid Waste                          $       34,340.29

                                                EDA                                     $         8,937.15

                                                      133,690.71     

WARRANTS FOR PUBLICATION

Warrants Approved On 8/26/2014 For Payment 8/29/2014

Vendor Name                                                                Amount

Andy’s Garage, Inc.                                                               2,196.87

Baudette/City Of                                                                     3,520.07

Burg Electronic Recovery                                                     9,750.00

Contech Engineered Solutions LLC                                  19,276.08

Earthworks Contracting Inc                                                  3,420.00

Election Systems & Software, Inc                                        2,911.29

Esri                                                                                          3,900.00

Farmers Union Oil Co.                                                          2,979.44

Headwater Regional Development Commiss                    2,250.00

Hoffman, Dale, & Swenson, Pllc                                         10,603.00

Howard’s Oil Company                                                         4,045.87

Mar-Kit Landfill                                                                    15,988.50

Northern Light Region                                                         2,097.53

Northwest Community Action, Inc                                        2,817.50

Northwest Tire Inc                                                                2,140.00

Pro-West & Associates, Inc                                                  2,050.00

R & Q Trucking, Inc                                                               3,497.75

Sandpieper Design LLC                                                        4,000.00

Titan Energy Systems, Inc                                                    2,050.00

Woody’s Service                                                                   7,838.65

78 Payments less than  2000   27,613.63

Final Total:   134,946.18

 Further moved to authorize the payment of the following auditor warrants:

August 6,   2014             $   126,741.10

August 11, 2014             $   113,478.11

                                                August 12, 2014             $   274,272.90

                                                August 15, 2014             $       3,906.75

                                                August 20, 2014             $     11,161.41

                                                August 21, 2014             $   100,280.63

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Vet’s Service Contract

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for Veterans Service grant program.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution of Lake of the Woods County

County Veterans Service Office Operational Enhancement Grant Program

Resolution No. 14-08-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purpose of enhancing services offered to veterans; to reduce homelessness amount veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Law 2013 Chapter 142 Article 4. This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that the Chair Beckel is hereby authorized to execute the Grant Contract for the County Veterans Service Office Operational Enhancement Grant Program, on behalf of the Lake of the Woods County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

DNR Short Term Lease

County Auditor/Treasurer Mark E. Hall met with the board requesting approval to enter into a short term lease with the State of Minnesota for use of Premises to conduct topographic surveys, wetland delineations and 25 geotechnical borings.

Motion

Motion was made by Commissioner Arnesen to approve the lease with the State of Minnesota for use of Premises to conduct topographic surveys, wetland delineations and 25 geotechnical boring, effective August 15, 2014 thru May 31, 2015 and authorize Chair Beckel to sign. The motion was made seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Short Elliott Hendrickson

Chair Beckel reviewed the e-mail from Benita Crow, from Short Elliott Hendrickson inquiring if the county wants them to move forward with the wetland delineations and borings for the potential airport at the NW Angle.

Motion

Motion was made by Commissioner Arnesen to authorize Short Elliott Hendrickson to move forward with the wetland delineation and borings at the site for the potential airport at the NW Angle. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims as follows:

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants          $   13,934.98

                                                Commissioners’ Warrants          $   29,839.76

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Child Support Update

Child Support Officer, Craig Severs met with the board and informed the board that Governor Mark Dayton proclaimed the month of August has “Child Support Awareness Month”. Craig reviewed the stats of cases he manages and the steps that are required to maintain child support collections. Social Service Director, Nancy Wendler commented that Craig works hard with both parents and does an excellent job as the Child Support Officer for Lake of the Woods County.

MIS/GIS

GIS Specialist, Daniel Fish met with the board and updated them on his GIS Conference he attended and reviewed mapping links that he has created.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to purchase an airboat and approval for the contract with University of North Dakota for Coroner services.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff Gary Fish to purchase an Airboat in the amount of $60,995, with $42,496 from the 2013 Stonegarden Grant and the remaining balance of $18,499 from the Sheriff’s budget. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to enter into a service agreement with the University of North Dakota School of Medicine and health Sciences for Coroner services effective September 8, 2014 in the amount of $7,858 for one year, unless otherwise terminated or extended as per contract and authorize Chair Beckel to sign.. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS ROD AND GUN CLUB

Lake of the Woods Rod and Gun Club President, Bob Lain met with the board requesting funds to help with the Trap Shooting Club for possible State Grant matching funds.

Motion

Motion was made by Commissioner Hanson to contribute $3,500 for a trap machine from the Con-Con fund to the Rod and Gun Club to update the facilities for the County Residents. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Josh presented an application for Conditional Use Permit for Neil Novacek to allow him to move more than ten (10) cubic yards of material and informed the board that the Planning Commission reviewed the application and recommends for approval.

Motion was made by Commissioner Arnesen to approve the following:

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Neil Novacek                                                                Date:  August 13, 2014

Location/Legal Description:  Lots 11 and 12, Block 1, Sandy Shores 4th Addition – Parcel #16.61.01.110

Project Proposal:  Applicant is requesting a conditional use permit, as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to allow the applicant to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of installing an access and repairing shoreline damage.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline maintenance.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X)  NO (  )  N/A (  )

Why or why not?  Maintain shoreline.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Protect shoreline from erosion.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Stabilize shoreline.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Proposal addresses issue.

7. Is the site in harmony with existing and proposed access roads?       YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses?              YES (X)  NO (  )  N/A (  )

Why or why not?  Many have rip rap to protect shoreline and lake access.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Cabin area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                       YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:  Meet DNR requirements for boat ramp and rip rap project.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (  )       Approved with Conditions  (X)             Denied  (  )

                                                                                    _____________________________________

                                                                                                            Tom Mio

                                                                                                        Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Josh presented a an application for Conditional Use Permit for Efrem Novacek to allow him to move more than ten (10) cubic yards of material and informed the board that the Planning Commission reviewed the application and recommends for approval.

Motion was made by Commissioner Hanson to approve the following:

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Efrem Novacek                                                             Date:  August 13, 2014

Location/Legal Description:  Lot 23, Block 1, Sandy Shores – Parcel #16.55.01.230

Project Proposal:  Applicant is requesting a conditional use permit, as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to allow the applicant to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of installing an access and repairing shoreline damage.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline maintenance.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Maintain shoreline.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Protect shoreline from erosion.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Stabilize shoreline.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Proposal addresses issue.

Is the site in harmony with existing and proposed access roads?       YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the project proposal compatible with adjacent land uses?              YES (X)  NO (  )  N/A (  )

Why or why not?  Many have rip rap to protect shoreline and lake access.

8. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Cabin area.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

13. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                     YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:  Meet DNR requirements for boat ramp and rip rap project.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (  )       Approved with Conditions  (X)             Denied  (  )

                                                                                    _____________________________________

                                                                                                            Tom Mio

                                                                                                        Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed the board that the bid opening on August 25, 2014 for CSAH 17 to Rocky Point, Project No. SP 039-617-008 went to the lowest bidder in the amount of $4,598,256.57, Knife River Materials.

Motion

Motion was made by Commissioner Moorman to award the bid for project CSAH 17, Project No. SP 039-617-008, to Knife River Materials, contingent upon the approval from the Civil Rights Office. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Barge Run/Markit Landfill

Public Works Director, Tim Erickson informed the board that the barge run will be held on August 30; informed the board that there will be a meeting with Markit Landfill on September 17 at 11:30 a.m. to discuss the Markit Landfill costs, the meeting will be held at Rosalie’s Restaurant.

Amend Agenda

Motion was made by Commissioner Hanson to amend the agenda and add Letter of Retirement from Dale McGuire to the agenda. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Landfill- Letter of Retirement

Public Works Director, Tim Erickson, informed the board that Dale McGuire intends to retire on December 1, 2014 and requested approval to advertise and hire.

Motion

Motion was made by Commissioner Nordlof to authorize Public Works Director, Tim Erickson to advertise and hire for a Solid Waste Processor contingent upon receiving the retirement letter. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Energy Audit

The board discussed the free energy audit conducted by REA and requested Public Works Director, Tim Erickson to coordinate the service.

Tile Drainage Issues

Public Works Director, Tim Erickson informed the board that there are issues going on again with drainage tile being placed without proper paperwork and just wanted to inform the board about the situation and that he will take the proper steps for correction.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 11:50 a.m. as follows:

PREVENTION COALITION

Prevention Coalition Fiscal Officer, Christine Hultman met with the board requesting approval for the 2013-2014 Fiscal Report.

Motion

Motion was made by Commissioner Hanson to approve the 2013-2014 Fiscal Report for the Prevention Coalition and authorize Chair Beckel, County Attorney, James Austad and Prevention Coalition Fiscal Officer, Christine Hultman to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

FAIR GROUNDS DONATION

Commissioner Hanson informed the board of the donation that the county gave to the fair grounds for the help of constructing a pavilion. The County Board was informed that the project was given to the lowest bidder, but now they are re-bidding the project.

Motion

Motion was made by Commissioner Hanson to place the Fair Grounds money of $45,000 into a designated account for further clarification of the building project. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Formal Request

The board considered the process when organizations come to the board requesting funding for projects after the budgeting process for Con-Con funds.  The consensus of the board was that any organization that comes to the board requesting funds that were not applied for at budget time will need to have a resolution or motion by the board’s organization approving such projects before the County Board will approve any funding.

ASSEMENT OF FEDERAL BUILDING

The board discussed the EDA request of having the Federal Building assessed by County Assessor, Mary Jo Otten. The consensus of the board was to have County Assessor, Mary Jo Otten assess the Federal Building.

RECESS

The meeting was called to recess at 12:10 p.m. and reconvened at 1:04 p.m. as follows:

HUMAN RESOURCES

Chair Beckel informed the board that the grades from Trusight for the Human Resource Director and County Auditor/Treasurer have been completed.

Auditor/Treasurer

Motion

Motion was made by Commissioner Arnesen to set the Auditor/Treasurer job description at grade 21, step 1, (points-491) effective August 26, 2014. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Human Resources

Motion to Rescind

Motion was made by Commissioner Hanson to rescind the motion dated July 8, 2014 as follows:

“Motion was made by Commissioner Moorman to set Human Resources Director Job description at grade 12 as recommend by the Personal Committee. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried”

The motion to rescind was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to set the Human Resource Director grade at 16,  point 369. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

LUDE TOWER

Commissioner Hanson informed the board that he spoke with a representative from MN DOT, and that Verizon would like to lease space on the Lude Tower, however, Lake of the Woods County has exclusive rights, and MN DOT does not have the right to grant permission for the use of the Tower. Commissioner Hanson will meet with County Attorney, James Austad upon receipt of lease changes.

JOINT MEETING

Commissioner Hanson discussed a potential joint meeting with the City of Baudette for a housing project.

CLOSED SESSION

Motion was made by Commissioner Hanson to close the regular meeting at 1:55 p.m. and open the closed session pursuant to MN Statue §13D.03, subd. 1 (b), – Union Negation’s.  the motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present: Commissioners Arnesen, Beckel, Hanson, Moorman and Nordlof, County Auditor/Treasurer, Mark Hall.

Motion was made by Commissioner Hanson to close the closed session and open the regular meeting at 2:15 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chair Beckel called the meeting to recess at 2:16 p.m.

Attest:                                                                                     Approved: September 9, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board