May 26, 2020

AGENDA – Tuesday, May 26, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda
Approve Minutes of May 12, 2020

Approve Minutes of May 19, 2020

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims
  • Permission to Advertise/Interview/Hire

9:15 a.m. #4 Veterans Services

  • Update
  • Appointment of Veterans Services Officer

9:30 a.m. #5 County Highway/Landfill

  • Appointment of County Engineer
  • Parks and Rec Policy Review
  • Ships Wheel Boat Landing
  • Highway Update
  • Landfill Update

9:45 a.m. #6 NWA Board Meeting Date

9:50 a.m. #7 COVID-19

  • Update
  • Other Concerns

Correspondence:
Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

May 26th, 2020

Commissioner Proceedings

May 26, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 26, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Emergency Management Director Jill Hasbargen Olson, and County Attorney James Austad.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following additions: Clementson Park, Gun Range, Snowmobile Trail Resolution, and Website Quotes.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the official and summarized minutes of May 12, 2020 with changes.

Motion was made by Commissioner Buck Nordlof and Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of May 19, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrant’s $6,452.71, Commissioners Warrant’s $1,724.10, Commissioners Warrant’s $15,492.95.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $35,638.71; Road & Bridge $126,234.24; Social Service $1,200; County Development $200; Joint Ditch $450; Solid Waste $37,101.34; EDA $905.08.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/26/2020 For Payment 5/29/2020

Vendor Name Amount

BAYCOM, INC. 9,708.00

Bert’s Truck Equipment Of Moorhead, Inc 104,847.00

Cenex Co-Op Services, Inc. 6,503.12

Election Systems & Software, Inc 4,030.00

Lakes Gas Co 2,060.97

Liberty Tire Recycling, LLC 6,207.45

LOW County Auditor-Treasurer 19,298.46

LOW Highway Dept 7,326.25

Mar-Kit Landfill 9,243.50

Northern Light Region 4,155.46

Short Elliott Hendrickson, Inc 9,333.40

36 Payments less than 2000 19,015.76

Final Total: 201,729.37

Further moved to authorize the payment of the following auditor warrants: May 13, 2020 for $7,451.06; May 20, 2020 for $10,450.14.


Permission to Advertise/Interview/Hire

Motion
Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve advertising and interviewing for a Deputy Auditor/Treasurer- License Clerk/Board Administration position.

Snowmobile Trail Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried, with Commissioner Joe Grund abstaining, and moved for adoption: 

MN Snowmobile Trail Assistance Program

FY2020 Trail Improvement Grant

Resolution – 20-05-02

WHEREAS, the Lake of the Woods County supports the grant application made to the Minnesota Department of Natural Resources for the FY20 Trail Improvement Project on behalf of the Lake of the Woods Drifters Snowmobile Club.  The application is to repair bridges on the Border Trails in Lake of the Woods County. The trail system is located within Lake of the Woods County 

WHEREAS, the Lake of the Woods County recognizes that the Lake of the Woods Area Drifters Snowmobile Club will be contributing a twenty-five percent (25%) cash match to the project. 

NOW, THEREFORE, BE IT RESOLVED, if Lake of the Woods County is awarded a grant by the Minnesota Department of Natural resources, the County agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project.  The County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and

BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Trail Program Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award.

BE IT FURTHER RESOLVED, the County Board names the fiscal agent for Lake of the Woods County as: 

Lorene Hanson 

County Auditor-Treasurer

206 8th Ave SE #260, 

Baudette, MN 56623

BE IT FURTHER RESOLVED, the County hereby assures the trail improvements will be maintained for a period of no less than twenty (20) years as required by the Recreational Trail Grant Programs.

VETERAN SERVICES

Update

Rick Rone gave an update on the Veteran Services program. There are currently 354 veterans that reside in Lake of the Woods County and the program provided 758 visits in 2019.  Transportation needs have slightly decreased as more veterans are able to access medical services in the region through the Community Care Program.  Bronze star grave markers have been placed on graves, contact Rick Rone if there is a need for grave markers.  Other topics discussed were home health, grants, dental care, and COVID-19 funds.

Appointment of Veteran Services Officer

Motion

Motion was made by Commissioner Joe Grund to re-appoint Rick Rone as Lake of the Woods County Veterans Service Officer from January 1, 2019 to December 31, 2022 pursuant MN Statutes 197.60 Subd. 2.  The motion was seconded by Commissioner Cody Hasbargen and the same being put to a vote, was unanimously carried.

COUNTY HIGHWAY/LANDFILL

Appointment of County Engineer
Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to re-appoint Anthony (AJ) Pirkl as County Engineer for a four-year term effective June 1, 2020.

Parks and Rec Policy Review

The Board reviewed both the Parks and Recreation Policy and the Application and Permit for use of a County Park.  An update was discussed for the Parks and Recreation Policy, Rule and Regulation Number Four.  The updated rule and regulation number four would read as follows; No person, firm or corporation shall: While within County parks, consume any intoxicating or non-intoxicating liquors without a permit. The Application and Permit for use of a County Park will be reviewed by County Attorney James Austad before updates are made.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve an update to the Parks and Recreation Policy, Rule and Regulation Number Four to read as follows; No person, firm or corporation shall: While within County parks, consume any intoxicating or non-intoxicating liquors without a permit.

Ship’s Wheel Boat Landing

The dock at the Ship’s Wheel County Access is currently in need of repair.  It was the consensus of the Board to have the dock removed and to get quotes for a roll-in dock.

Clementson Park

Commissioner Cody Hasbargen was asked by The Baudette Rotary Club/Take A Kid Fishing if they could work on the purchase of a dock for Clementson Park.  The Commissioners would like to invite The Baudette Rotary Club to the next regular board meeting to discuss the project.

Highway Update

County Engineer, AJ Pirkl, provided an update.  Road restrictions went off last Wednesday, May 20, 2020. The highway department has been cleaning JD16.  They will be looking at converting a bridge south of the Birch Beach area to a box culvert.  

Landfill Update

County Engineer, AJ Pirkl, provided an update.  The grinder is here, training is done and it is working faster and is safer than the old machine.

NWA BOARD MEETING DATE

The meeting at the Northwest Angle, originally scheduled for June 16, 2020, will be postponed until July 14, 2020.  The regular scheduled meeting on July 14, 2020 will now be held at the Northwest Angle at 10 a.m. and the Angle Outpost Resort will be contacted for meeting accommodations.

COVID-19

Update

Jill Hasbargen Olson, Emergency Management Director, provided an update.  She indicated that there is interest in requesting an emergency hire for a seasonal/temporary position to help monitor traffic in the Government Center Lobby and to assist with cleaning. The new hire must be at least 18 years old.  

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve an emergency hire for a Seasonal/Temporary COVID-19 Cleaning Specialist at Grade 6, Step 1, $15.41 per hour.  This position will be less than six months in duration.  

Update Continued

Hasbargen Olson continued with the COVID-19 update and recommended maintaining the open-by-appointment format at the Government Center through at least the next regular board meeting on June 9, 2020.  She said that the National Guard may be coming to Lake of the Woods County to do COVID-19 testing for long-term care residents and workers, but that needed to be confirmed with CHI LakeWood Health.  Hasbargen Olson will create identification badges for Commissioners for use when crossing the U.S.-Canadian Border for meetings and other county business, photos will be taken at the special board meeting on June 2, 2020. She reminded staff to complete and turn in FEMA ICS class certificates as soon as possible.

WEBSITE QUOTES

MIS Director, Peder Hovland, provided quotes from three website designers, CivicPlus, Inc., Granicus, and Revise. The Commissioners requested a quote from a local vendor and asked if the Lake of the Woods County Sheriff’s Office website could be incorporated into the project as well.   The Commissioners asked for a website update at the special board meeting on June 2, 2020.  

GUN RANGE

Commissioner Joe Grund and County Attorney James Austad are reviewing a lease agreement for the 40-acre gun range.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 10:45 a.m.

Attest: June 23, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

May 19, 2020

AGENDA – Special Meeting – COVID-19 – Tuesday, May 19, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

9:05 a.m. #2 COVID-19 Update

  • Emergency Management Update
  • Other Areas of Concern

Below is the information to attend either by the web or by phone

https://lotw20.my.webex.com/join/peder_h

or

Dial in: 1-408-418-9388

Access Code 627433446

May 19th, 2020

Commissioner Proceedings

May 19, 2020

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, May 19 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund (by phone), Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Emergency Management Director Jill Hasbargen-Olson, County Attorney James Austad.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried as follows, For: Commissioner Cody Hasbargen, Joe Grund, Ed Arnesen, Buck Nordlof and Jon Waibel; Against: None, to approve the agenda with the addition of Support for Charter Boats/Guiding Fishing.

COVID-19 UPDATE

Update

Jill Hasbargen Olson, Emergency Management, provided an update.  She has not heard of any concerns about the Lake of the Woods County COVID-19 Preparedness Plan that was implemented at the County and suggested to start thinking about when to end the County’s Declaration of Emergency.  Postcards will be sent out to residents of Lake of the Woods County this week with information on cleaning and social distancing. 

Kay M. Schell, CHI LakeWood Public Health, talked about the Governor’s Five-Point Plan for Protecting Minnesota’s Long-Term Care Residents and Workers.  She said that the COVID-19 quick tests should be ready by May 26, 2020 and that the plan for the graduation ceremony follows MN Department of Health guidelines.

Charter Boats/Guiding Fishing Resolution

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried as follows:  For: Commissioner: Ed Arnesen, Joe Grund, Cody Hasbargen, Buck Nordlof and Jon Waibel; Against:  None. 

RESOLUTION 

CHARTER BOAT SAFETY PLAN

COVID-19

RESOLUTION NO. 20-05-01

WHEREAS; the Lake of the Woods County Board of Commissioners is in support of the following letter of support for a Charter Boat Safety Plan due to COVID-19:

Dear Governor Walz:

First, we want to thank you and your staff for the efforts during this COVID-19 pandemic.  These are certainly very challenging times with tough decisions having to be made.

Charter boats are a staple in Lake of the Woods County, enabling people without boats or those intimidated by big water, to successfully fish the lake.  Without charter boat services, those tourists may not come here and the cabins would sit empty.  The resorts and associated economy are at a standstill.

We are hoping you will consider this “Charter Boat Safety Plan” for Minnesota which would allow charter boats to begin operating much like they are in other states.  For the time being, charters in Minnesota could:

  • Have a guide and maximum of four customers who are staying together and part of the same group
  • Groups cannot be mixed on a charter boat
  • Require face masks or covering for all clients and customers
  • Conduct daily health assessments of employees and employers
  • Maintain good hygiene, social distancing and hand washing
  • Clean and sanitize workplaces often
  • Maintain social distancing practices

We believe we can provide safety at a greater level than many businesses already allowed to operate in Minnesota.

Currently, four people can stay in a cabin together, but not board a charter boat.  We believe it is actually safer to allow those same four people to board a charter boat and be out in the fresh air.

As you know, many people are allowed in grocery and big box stores.  Having a captain plus four on a large charter boat averaging 27’ to 30’ long and is 10’ wide with safety precautions in place, we believe is a very reasonable option.  In fact, it might be safer than a guide plus two on a 16’ to 18’ boat which is currently allowed.

The Lake of the Woods Area has lost much business since mid-March, losing two weeks of ice fishing, our spring fishing for walleyes on the Rainy River and then our sturgeon season.  Now, we are cutting into walleye season at the Walleye Capital of the World.

Every day that goes by, our area loses money, current fishing trips are being cancelled, future trips on the books are being cancelled and people that would normally be calling to book trips are not calling.  It is having a very negative impact on many.

We are desperately asking you to consider this proposed “Charter Boat Safety Plan’ and allow charter boats to start up in Minnesota.

THEREFORE, BE IT RESOLVED; Lake of the Woods County Board of Commissioners, is desperately asking you to consider this proposed “Charter Boat Safety Plan” and allow charter boats to start up in Minnesota.

Commissioners:  Ed Arnesen, Joe Grund, Cody Hasbargen, Buck Nordlof, Jon Waibel

Other Areas of Concern

  • Still no update on Lake of the Woods County’s bill regarding local sales tax.
  • Briefly talked about the CARES Act and how the funds would be distributed between cities and counties.
  • Soil and Water Conservation District requested to have their annual planning meeting in the Commissioners’ Room on June 8, 2020 from 9:30 a.m. to 11:30 a.m.  The Commissioners all agreed that the meeting could be planned in the Commissioners’ Room, subject to change. 

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 9:40 a.m.

Attest: May 26, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

May 12, 2020

AGENDA – Tuesday, May 12, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda
Approve Minutes of April 28, 2020
Approve Minutes of May 5, 2020

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims
  • Reappoint Veteran Services Officer
  • Snowmobile/Trail Application
  • Review Revenue and Expenditure Guidelines

9:15 a.m. #4 Wellness Committee

  • Memorials – request for funding

9:20 a.m. #5 Land and Water Planning

  • Consideration of Conditional Use Permit
  • Consideration of Preliminary Plat

9:35 a.m. #6 County Highway/Landfill

  • Highway Update
    • Summer Equipment/Demo
  • Landfill Update
  • Drainage Authority
    • Approval to request quotes on the continuation of cleaning JD 26

9:45 a.m. #7 COVID-19

  • Update
  • County Policy (reopening)

Correspondence:
Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

May 12th, 2020

Commissioner Proceedings

May 12, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 12 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Emergency Management Director Jill Hasbargen-Olson, and County Attorney James Austad.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of April 28, 2020 with changes.

Motion was made by Commissioner Buck Nordlof and Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of May 5, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $11,260.77, Commissioners Warrant’s $1,300.65, Commissioners Warrant’s $2,966.91.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $63,959.68; Road & Bridge $243,973.13; County Development $1,828.50; Solid Waste $3,297.73; EDA $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/12/2020 For Payment 5/15/2020

Vendor Name Amount

American Solutions For Business 3,557.79

Bert’s Truck Equipment Of Moorhead, Inc 25,005.98

Counties Providing Technology 3,926.00

I-State Truck Center 62,539.00

Klein McCarthy & Co, Ltd, Architects 9,833.73

McCoy Construction & Forestry Inc 147,000.00

Mn Counties Computer Co-Op 35,314.33

Voyageurs Communications, Inc 2,307.50

Widseth Smith Nolting&Asst Inc 6,777.31

42 Payments less than 2000                                      16,841.96

             Final Total: 313,103.60

Further moved to authorize the payment of the following auditor warrants: April 29, 2020 for $63,084.52; May 6, 2020 for $173,481.38; May 7, 2020 for $186,076.86.

Reappoint Veteran Service Officer

The Commissioners requested to have an update from the Veteran Service Officer at the next regular board meeting.

Snowmobile/Trail Application:

The snowmobile and trail applications were reviewed and will be submitted by May 15, 2020.


Review Revenue and Expenditure Guidelines:

The Commissioners received the revenue and expenditure guidelines to review.

WELLNESS COMMITTEE

Angie Eason, representing the Wellness Committee, requested funding for memorials to be placed on county grounds for fellow employees, who passed away while employed at the County.  The Commissioners suggested employee fundraising to help cover the cost of the memorials.

LAND AND WATER PLANNING

Consideration of Conditional Use Permit

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for J&L Hennum, Inc. Applicant is requesting a Conditional Use Permit as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to operate a commercial planned unit development consisting of recreational vehicle camping park located in a Commercial Recreation Zoning District.  No comments were heard from the public.  Stromlund reviewed the Findings of Fact of the Planning Commission and informed the board that this application was approved by them with the flowing conditions: 1) Fence to be located off of property line an adequate distance to allow for maintenance activities, 2) Must meet density requirements, 3)Approved for year-round use, 4) Must meet MDH requirements and obtain approval, 5) All permanent and temporary structures must meet the required fifty (50) foot Right-of-Way setback.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following Findings of Fact for J&L Hennum, Inc. to operate a commercial planned unit development consisting of recreational vehicle camping park located in a Commercial Recreation Zoning District with conditions:

  1. Fence to be located off of property line an adequate distance to allow for maintenance activities.
  2. Must meet density requirements.
  3. Approved for year-round use.
  4. Must meet MDH requirements and obtain approval.
  5. All permanent and temporary structures must meet the required fifty (50) foot Right-of-Way setback.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  __J&L Hennum Inc_________________________ Date:  _May 12, 2020_____

Location/Legal Description: The Vacated Plat of Jesme’s Addition to Riverview Section Twenty-four (24), Township One-hundred Sixty-two (162) North, Range Thirty-two (32) West – Parcel ID#: 19.51.00.010; 19.51.00.070; 19.51.00.180

Project Proposal:   A Conditional Use Permit, as required by Section 401-D of the Lake of the Woods County Zoning Ordinance operate Commercial Planned Unit Development in a Commercial-Recreation District. 

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  In a commercial zoning district and within the Highway 172 Growth Corridor indicating this use is located in a Commercial Activity Center.

2.  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Public sewer and private water and based upon density calculation.

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not?  Stormwater to be addressed on-site.

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Larger trees to remain and will not change.

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not?  Not located in floodplain and/or floodway.

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A (X)

Why or why not?  Area to be developed is level.

  1. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not?  Access will be off of county road and other roads will be one way.

  1. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not?  Commercial/recreational area and located with the Highway 172 Growth Corridor indicating this use is located in a Commercial Activity Center.

9)  Does the project proposal have a reasonable need to be in a shoreland location?

YES (  )  NO (  )  N/A (X)

Why or why not?  Project area is not located within the shoreland area of the Rainy River.

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X)  NO (  )  N/A (  )

Why or why not?  This project falls within the Wheeler’s Point Sanitary District and mandatory hook-up is required.

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? Will not be visible from public waters.

  1. Is the site adequate for water supply and on-site sewage treatment systems? YES (X)  NO (  )  N/A (  )

Why or why not?  Public water supply to meet requirements of the Minnesota Department of Health and sewer system is part of the Wheeler’s Point Sanitary District.

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not?  Lake of the Woods is over 300,000 acres on the Minnesota portion.

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?
                                                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?
                                                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  An eight (8) foot high fence is to be constructed.

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

                                                                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  One lighted 4’x4’ sign is identified in the site plan.

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  Parking will be within the campsites and one-way traffic within the campground is identified.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Fence to be located off of property line an adequate distance to allow for maintenance activities
  2. Must meet density requirements
  3. Approved for year-round use
  4. Must meet MDH requirements and obtain approval
  5. All permanent and temporary structures must meet the required fifty (50) foot Right-of-Way setback

Approved  as Presented  ( ) Approved with Conditions  (X) Denied  (  )

_______________ _____________________________________

Date Jon Waibel

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Preliminary Plat

Land and Water Planning Director, Josh Stromlund, met with the board and presented a Consideration of Preliminary Plat of Hooper Creek:  A parcel of land located in Government Lots (One) 1, (Five) 5, and (Six) 6 all within Section Eighteen (18), Township One Hundred Sixty-one (161) North, Range Thirty-one (31) West. Applicant is requesting to create sixteen (16) tracts for a residential development.  No comments were heard from the public.

Recess – Commissioner Ed Arnesen requested to recess at 9:33 a.m., meeting resumed at 9:40 a.m. with Commissioner Ed Arnesen as acting Chair and Commissioner Jon Waibel was absent from the meeting.

Motion 

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried as follows, For: Buck Nordlof, Joe Grund, Ed Arnesen; Abstain: Cody Hasbargen; Absent: Jon Waibel, to approve the Consideration of Preliminary Plat of Hooper Creek:  A parcel of land located in Government Lots (One) 1, (Five) 5, and (Six) 6 all within Section Eighteen (18), Township One Hundred Sixty-one (161) North, Range Thirty-one (31) West. Applicant is requesting to create sixteen (16) tracts for a residential development.

Attendance: Chair Jon Waibel rejoined the meeting.

COUNTY HIGHWAY/LANDFILL

Highway Update

County Engineer, AJ Pirkl, provided the Highway Update.  Quotes came back for calcium chloride, EnviroTech was the low bidder. The Highway Department did reach out to the public to see if anyone was interested in private application of calcium chloride as well.  The CSAH 31 project will be starting late June.  The Highway Department is planning gravel road maintenance for the North West Angle in early June.  County road restrictions should be lifted by early next week, depending on the weather.

Summer Equipment Demo: Pirkl provided information on the GradeAll Excavator, to rent one with a 35-foot reach would cost $20,000 a month.  The department may have an opportunity to demo a GradeAll Excavator this summer. The department will rent a mini-excavator to assist with ditch cleaning this summer, at a cost of about $4,000 to $6,000.  

Landfill Update

The Rotochopper will be delivered this week, a week-long training will take place on this new equipment.

Motion 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting and open the Ditch Authority Meeting at 10:04 a.m.

Ditch Authority

County Engineer, AJ Pirkl, requested approval to get quotes for cleaning JD 26. The department is looking at cleaning 2,000 to 3,000 feet of JD 26 this year, at a cost of $5 to $6 a foot the total cost will be $15,000 to $18,000.  

The Commissioners would like to set a Ditch Authority meeting date in early June.  Pirkl will create a map of what needs cleaning, what is assessed and what is not. The meeting date will be on June 8th at 6 p.m. in the Commissioners’ Room.  

It was the consensus of the Ditch Authority to approve getting quotes to clean JD 26.

Motion
Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to close the Ditch Authority meeting and open the regular meeting at 10:09 a.m.

Motion
Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve getting quotes to clean JD 26 at up to $24,000.

COVID-19 UPDATE

Update

Jill Hasbargen Olson, Emergency Management, provided an update.  There are still no confirmed cases in Lake of the Woods County, but Koochiching County has reported two new cases.  The COVID-19 quick tests should be available at CHI LakeWood Health at the end of this week or by early next week.  The National Guard will be flying over Wednesday, May 13th to honor health care workers.  Hasbargen Olson requested that FEMA training certificates be turned in to her.

County Policy (reopening)

A preparedness plan policy for the County was presented.  The policy allows for updates by departments.

Motion 

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Lake of the Woods County COVID-19 Preparedness Plan Policy.

Other

  • A decision or update on border crossing should be made on May 20.  
  • There has been no new information from the Department of Corrections. 

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 10:30 a.m.

Attest: May 26, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

May 5, 2020

AGENDA – Special Meeting – COVID-19 – Tuesday, May 5, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

9:05 a.m. #2 COVID-19 Update

  • Emergency Management Update
  • Discussion with Department Heads: Creating a plan for reopening the county buildings and services
  • Other Areas of Concern

Below is the information to attend either by the web or by phone

https://lotw20.my.webex.com/join/peder_h

or

Dial in: 1-408-418-9388Access Code 627433446

May 5th, 2020

Commissioner Proceedings

May 5, 2020

The Lake of the Woods County Board of Commissioners met for a special meeting on Tuesday, May 5, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Jon Waibel, Buck Nordlof, Cody Hasbargen, Ed Arnesen and Joe Grund.  Also present were: County Auditor/Treasurer Lorene Hanson, Emergency Management Director Jill Hasbargen-Olson.

APPROVAL OF AGENDA

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda.

COVID-19 UPDATE

Emergency Management Update  

Jill Hasbargen-Olson, Emergency Management Director, provided a COVID-19 update.  Hasbargen-Olson said that there was nothing new to report and that there were no confirmed cases in Lake of the Woods County.  She shared that during the stakeholders meeting last week, Ryan Zemek from Lake of the Woods Economic Development Authority talked about what businesses would need to reopen. Todd Farris, from ANI Pharmaceuticals, Inc., also spoke about policies and procedures in place there.  The Minnesota Department of Employment and Economic Development (DEED) and Occupational Safety and Health Administration (OSHA) will attend the stakeholders meeting this Thursday at 4:00 p.m.  

There will be a Tornado Drill on Wednesday, May 6th for the Government Center and Highway Department.

Discussion with Department Heads: Creating a plan for reopening the county buildings and services

Hasbargen-Olson recommended a committee approach for creating a plan and long-term strategy to reopen county buildings and services, to include the Building and Safety Committee and Human Resources.  Hasbargen-Olson has policy templates to provide to departments.  The committee can work on a main policy and then departments can adjust for their needs. The group should discuss signage, mask policy, and sanitizer stations.

Hasbargen-Olson did pick up a supply of sanitizer from ANI Pharmaceuticals, Inc.

A communication was sent to the Governor’s Office asking for clarification regarding reopening county and state offices.

Kay M. Schell, CHI LakeWood Public Health Manager, talked about the symptoms that were added to the COVID-19 symptom list.

Commissioner Ed Arnesen, asked about testing.  Schell said that the Minnesota Department of Health is working on a quick test option to be available within the next month.  Schell will get an update on the timeline and the number of tests that will be available to our area and will report her findings at the Thursday stakeholders meeting.  CHI LakeWood Health is also working on getting a testing unit in-house, late summer, through CommonSpirit Health.  This unit would test for COVID-19 as well as other things.

The Highway Department will be planning to go full-staff on Monday, May 11th to get started on road and drainage projects.  They will be staggering shift start times.  The Public Works Office will be keeping the doors closed to the public for now, they can provide needed documents by email or meet customers at the door to provide forms if needed.

The process to reopen license center services to the public included a discussion of starting in stages, possibly by appointment. The Department of Driver and Vehicle Services requires a plan to be submitted before reopening the doors to the public.  Commissioner Jon Waibel would like to test run having customers call for appointments.

Several departments are currently using a drop box in the social services lobby and it is causing increased interaction between departments. A larger drop box will be installed outside to accommodate Social Services.  The smaller lock box that is currently available outside the government center, will continue to be used for dropping off items for other departments.

Hasbargen-Olson recommends not to continue with drivers testing in the Commissioners’ Room when the Government Center opens to the public – Bemidji or Roseau can accommodate testers with a larger space.

In general, the County should be working towards getting staff back to full capacity with COVID-19 guidelines, working from home can still be part of the plan.

An update on the Courts from County Attorney, James Austad – with very few exceptions, there are no in-person hearings at this time.

Other Areas of Concern

County Attorney, James Austad, mentioned a lack of high-speed internet in the area.

County Engineer, AJ Pirkl, asked if there was a plan in place if the county were to go from zero to 15 cases after this weekend.  Schell commented that a worry would be if there is a surge and Bemidji or Grand Forks are full.  She said that Bemidji is our first call, COVID-19 patients would be transported there.  There is also a COVID-19 hospital in Saint Paul.  The infrastructure of our local hospital was built for critical care, the facility would not have the oxygen supply for multiple patients needing oxygen for a long period of time.  As a facility, LakeWood, is working on the lead time for oxygen delivery.  Commissioner Ed Arnesen asked about Sanford in Thief River Falls and their ventilator capacity.

Hasbargen-Olson is working on a document to help prepare for the influx of people due to tourism.

Mike Hovde, from the Northern Light Region, had a question for the Commissioners who represent the resorts.  From what Hovde has heard, resorts are not seeing the traffic or reservations that are typical of May and June.  Commissioner Ed Arnesen said that he is seeing the same in his own business, they are getting some cancelations and group sizes are shrinking.  

The Lake of the Woods Economic Development Authority will continue to meet by phone/web.

Individuals that are part of the Buildings and Safety Committee and Human Resources will stay to have a work session after this meeting to start on the plan for reopening County buildings and services.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 9:58 a.m.

Attest: May 12, 2020

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

May, 2019

Commissioner Proceedings

May 14, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 14, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following addition- Northerly Park.  

Approval of Minutes

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of April 23, 2019.

VETERAN SERVICE

Veteran Gregg Brown met with the board to discuss Veterans Home Health Care which is not available within the County. Social Service Director, Amy Ballard informed the board that if the Veteran has their primary Insurance with the Veterans Administration they will come and assess the needs of the patient, and then will set someone up to come into their home. She also explained that the county now has access to Northwoods Caregivers that comes into your home and provide services.

Motion

Motion was made by Commissioner Arenesen, seconded by Commissioner Nordlof and carried unanimously to add Home Health Care Task Force to the Old/New Business.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and Proclamation for Long Term Care and Senior Linkage Line services.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $18,095.60, Commissioners Warrant’s $4,362.73, Commissioners Warrant’s $47,660.22.

Proclamation

The following proclamation was offered by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously.

RESOLUTION 19-05-01

STATE OFMINNESOTA Proclamation of Older Americas Month

WHEREAS: Older Minnesotans are active contributors of their talent, time, and life

experience who make a difference in lives of others in their communities; and

Communities that encourage the contributions of older adults are stronger. By

engaging and supporting all community members, older adults play a key role in

the vitality of our state; and

WHEREAS: Older Minnesotans continue to make sacrifices to ensure a better life for the

generations that follow, which strengthens and enhances the entire state; and

WHEREAS: It’s time we recognize and celebrate what getting older looks like today and raise

awareness about aging issues; and

WHEREAS: The Minnesota Board on Aging continues to lead the nation in the fields of aging

policy, advocacy and assistance to help older Minnesotans with their goals to age

well and live well; and

WHEREAS: The Minnesota Board on Aging’s Ombudsman for Long-Term Care and Senior

LinkAge Line services provide advocacy and assistance to help older adults live Longer, healthier lives.

NOW, THEREFORE, Governor Tim Walz herby proclaims the month of May as Older Americas Month.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Deputy Registrar Appointment, Wells Fargo signature card, Snowmobile Resolutions, Re-Schedule Cartway hearing, State of MN Lease for Drivers Exam room and NWA Meeting Agenda Items.

Claims  

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Grund and carried unanimously to approve the claims against the County as follows: Revenue $54,957.05, Road & Bridge $199,137.28, Social Service $7.47, Co. Devlp. $41,200.00, Solid Waste- $31,845.57- EDA, $1,244.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/14/2019 For Payment 5/17/2019

Vendor Name                                        Amount

Cenbion, LLC                                                                   24,589.16

Cenex Co-Op Services, Inc.                                             6,262.02

Counties Providing Technology                                         3,695.00

Evergreen Implement Company                                     181,500.00

JMD Manufacturing Inc                                                      2,562.08

Koochiching County Sheriff                                              3,060.00

LOW Highway Dept                                                           4,602.26

LOW International Ice Arena                                           40,000.00

Mar-Kit Landfill                                                                 11,508.25

Mesabi Bituminous, Inc.                                                     2,432.00

R & Q Trucking, Inc                                                            4,120.00

Swanston Equipment Corp                                                2,343.78

TOTALFUNDS                                                                    3,000.00

Woody’s Service                                                               2,435.17

Ziegler, Inc                                                                         2,061.77

78 Payments less than 2000 34,220.44

Final Total: 328,391.93

Further moved to authorize the payment of the following auditor warrants- April 24, 2019- $13,761.01, May 1, 2019 – $112,334.85, May 5, 2019- $158,308.17, May 8, 2019- $102,839.01.

Deputy Registrar Appointment

Motion was made by Commissioner Arensen, seconded by Commissioner Waibel and carried unanimously to appoint Erik Tange as Lake of the Woods County Deputy Registrar and Driver’s Licenses Agent pursuant to MN Statute 168.33 and MN Administrative Rules, chapter 7406 effective May 31, 2019.

Wells Fargo Motor Vehicle Checking Account

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to add Motor Vehicle/Driver’s License Agent, Jaime Boretski to the Motor Vehicle checking account effective May 14, 2019 and remove Deputy Auditor/Treasurer, Janet Rudd from the account effective May 31, 2019.

Sponsorship of Snowmobile Trails Assistance Programs

Resolutions

Border Trails

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 19-05- 02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Nordlof and carried unanimously

Big Traverse

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution No. 19-05- 03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trails managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Grund and the same being put to a vote was unanimously carried.

NWA Edge Riders Club

Resolutions

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Waibel and moved for adoption:

Resolution No. 19-05-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project

Cartway Hearing   

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to re-schedule the Cartway Hearing for Jared and Jill Martinsen and Andrea M. Olson from May 14, 2019 at 10:30 to June 11, 201 at 10:30 a.m. at the site Pursuant to Minn. Stat. §. 164.08.

MN Department of Public Safety-Commissioners Room Lease

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the use of the Commissioner’s Room at the Lake of the Woods Government Center the first Thursday of each month commencing July 1, 2019 thru June 30, 2021 at a rental rate of $300.00 per year and payable quarterly rate of 75.00.  

NWA Board Meeting

Chairman Hasbargen discussed agenda items for the NWA board meeting.

T-21

Commissioner Nordlof informed the board that the Public Health Services has been active with the T-21 tobacco use within the Community. Many residents and businesses are in favor of the change within Lake of the Woods County and Commissioner Nordlof requested that this be placed on the June 11, 2019 board agenda.

CARP DITCH-GEORGE SWENTIK

George Swentik met with the board to discuss the Carp Ditch and concerns that the work on the ditch has not been completed. The board informed George that they will take care of this issue.

Chairman Hasbargen excused himself from the meeting at 10:35 a.m. and Vice-Chairman Jon Waibel resumed position of Chairman.

AMEND AGENDA

Motion was made by Commissioner Arensen, seconded by Commissioner Nordlof and carried unanimously to amend the Agenda and add Border Bait Cigarette License to the agenda.

Motion

Motion was made by Commisisner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve Travis and Ashley Barclay cigarette license application for Border Bait Company LLC effective April 16, 2019 thru June 30, 2019.

PLOUGHING CONTEST

Vice- Chairman Waibel discussed a request from Lake of the Woods Tourism Bureau Director, Joe Henry for monetary support for the cost of EMT’s and ambulance service for the venue. No action was taken by the board.

HUMAN RESOURCE DIRECTOR

Human Resource Director, Savanna Slick and County Sheriff, Gary Fish met with the board requesting the Emergency Director, Jill Olson receive a step increase for taking over the PSAP duties. The consensus of the board was to have this brought to the Compensation Committee for their recommendation.

Resignation

Human Resource Director, Savanna Slick informed the Board that Maintenance Assistant Brian Carlin resigned effective May 9, 2019 and requested to hire from the 2018 applicants list.

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Savanna Slick to hire for the 2018 applicants list.

COUNTY SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for the 2019 State Boat & Water Grant in the amount of $6,630.

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

A RESOLUTION AUTHORIZING THE ANNUAL

BOAT & WATER SAFETY GRANT

Resolution No. 2019-05-05

WHEREAS, under the provisions of M.S.86B.701 & 705, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner of Natural Resources; and,

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2019 through June 30, 2020. Fiscal year 2019 will be paid up to $6,630.00 for expenses incurred between the effective date of the grant. The resolution was seconded by Commissioner Nordlof, and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m.

Lakewood Care Center

LakeWood Care Center President, Jeffry Stampohar met with the board and informed them that the Care Center is proposing to permanently de-license 12 skilled nursing beds due to census declining. By reducing the care center bed size of 44 (12 single rooms and 16 double rooms) to a 32 bed facility (24 single rooms and 4 double rooms). This will stabilize the resources to remain viable organization for the   needs of our seniors.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arensen and carried unanimously and authorize Chairman Hasbargen to sign the letter of support for LakeWood Care Center.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting that the Administration Fee of $200.00 be removed from his office fees structure now that the process is in place for Sub-Divisions which is part of the offices duties. Josh also informed the board that the office is receiving many question in regards to the Buffer Law and wanted to check if he could have a representative from BWSR committee and have a “Question and Answer” session on Buffer regulations. The consensus of the board was to set up the training with BWSR.

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Arensen and carried unanimously to remove the Administration Fee of $200.00 from Land and Water Planning Office fees structure.

NORTHERLY PARK

Vice- Chairman Waibel discussed the request of funds for the Northerly Park Committee for assistance with culverts and soil sampling.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the installation of two culverts on County owned land, Parcel No. 02.28.31.000, not to exceed $6,000.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to contribute up to $4,000 for Soil Sampling for County owned land, Parcel No. 02.28.31.000 with funding from the County Development fund.

RECESS

With no further business before the board, Vice-Chairman Waibel called the meeting to recess at 11:35 a.m.

Attest:                                                                                      May 28, 2019

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

==========================================================================================================================================================================

Commissioner Proceedings

May 28, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 28, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the agenda with the following additions- Motions to Hire, Williams Youth Association and Re-Appointment.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of May 14, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $13,854.71, Commissioners Warrant’s $4,262.56, Commissioners Warrant’s $21,741.69, Commissioners Warrant’s, $21,543.69.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Resolution of Years of Service, Motions to hire.

Claims  

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof, and carried unanimously to approve the claims against the County as follows: Revenue $47,085.83, Road & Bridge $8,891.99, Social Service $3,068.74, EDA, $724.80.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/28/2019 for Payment 5/31/2019

Vendor Name                                                    Amount

American Solutions For Business                                     3,599.08

Dell Marketing, Lp                                                            12,211.68

Election Systems & Software, Inc                                     4,030.00

Johnson Auto & Machine                                                  2,883.20

NetWork Center Communications                                      5,600.00

Northern Light Region                                                        2,644.15

Shi Corp                                                                             3,393.00

Sun Monitoring                                                                   2,271.00

Swanston Equipment Corp                                                2,326.57

47 Payments less than 2000  20,812.68

Final Total: 59,771.36

Further moved to authorize the payment of the following auditor warrants- May 15, 2019- $5,979.07, May 22, 2019 – $634,989.49.

Motions to Hire

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to hire Jaime Boretski- LaValla at grade 11, step 1, $19.93 per hour, points 253, and effective May 1, 2019.

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to authorize Maintenance Supervisor, Peder Hovland to hire Dylan Eason as Maintenance Assistant at grade 6, step 1, $15.11 per hour, points 178, effective –  May 20, 2019.

Resolutions

Year of Service Recognition

The following resolution was offered by Commissioner Hasbargen and moved for adoption:

RECOGNITION OF YEARS OF SERVICE

JANET RUDD

RESOLUTION 2019-05-06

 Whereas:  Janet Rudd has served the residents of Lake of the Woods County since May 13, 1986 as Lake of the Woods County Deputy Auditor/Treasurer;

Whereas:  Janet has resigned from Lake of the Woods County service effective May 31, 2019 with thirty-three years of service;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners      extends its deepest appreciation to Janet for her dedicated service and best wishes to her;

The resolution was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS SCHOOL   

Lake of the Woods School Principal, Brian Novak met with the board and reviewed the quotes for the startup cost for the proposed Welding Classes at the School.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof, and carried unanimously to contribute $10,000 to the Lake of the Woods School for a startup cost for the Welding Shop with funding from the con-con funds.

EHLERS BONDING

Chairman Hasbargen reviewed the bonding information for the New Law Enforcement Center from Ehlers Bonding Company.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve Ehlers Bonding Company for the New Law Enforcement Center.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows.

SOIL AND WATER

Mike Hirst, Lake of the Woods Soil & Water Conservation District Resource Technician met with the board and presented information on the Comprehensive Local Water Management Plan.

Resolution

The following resolution was offered by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to approve the following resolution:

Resolution to Extend

Lake of the Woods County

Comprehensive Local Water Management Plan

Resolution No. 19-05-08

WHEREAS, Minnesota Statutes, §103B.301, Comprehensive Local Water Management Act, authorizes Minnesota Counties to develop and implement a Comprehensive Local Water Management Plan, and

Whereas, Lake of the Woods County currently has a state approved Comprehensive Local Water Management Plan that covers the period of May 27, 2015 through October 28, 2019, and

WHEREAS, Lake of the Woods County is currently updating the Comprehensive Local Water Management Plan in accordance with Minnesota Statutes §103B.301, and

WHEREAS, the State of Minnesota’s vision for water planning is to move to One Watershed, One Plans which align local plans on major watershed boundaries instead of county boundaries, and

WHEREAS, Lake of the Woods County is comprised of four major watersheds: Lake of the Woods, Lower Rainy River, Rapid River, and Roseau River, and

WHEREAS, the Lake of the Woods One Watershed, One Plan is scheduled for adoption in 2019, and

WHEREAS, the Lower Rainy River Watershed and Rapid River Watershed are currently undergoing a joint MPCA Watershed Restoration and Protection Strategy (WRAPS) process, and the planning partners for these watersheds are interested initiating the One Watershed, One Plan process within the next 2 years for these joined major watersheds, and

WHEREAS, it is optional forLake of the Woods County to participate in the Roseau River One Watershed, One Plan per the state guidance that allows local governments to opt out when their jurisdictional land area is less than 10% of the watershed plan boundary, and

WHEREAS, these One Watershed, One Plan planning efforts will both supplement and supplant the Comprehensive Local Water Management Plan over the course of the next five years, and

WHEREAS, the Minnesota Board of Water and Soil Resources has authorization to grant extensions pursuant to Minnesota Statutes §103B.3367;

NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County Board of Commissioners requests from the Minnesota Board of Water and Soil Resources an extension of the effective date of the current Lake of the Woods County Comprehensive Local Water Management Plan until October 2024, in order to transition to the One Watershed, One Plan Process complete the update.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase a plow truck and equipment and Resolution for Local Road Improvement Program Grant for SAP 039-592-001.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the purchase for a plow truck and equipment as budgeted in the amount of $164,005 after trade.
Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

(Local Road Improvement Program)

Grant Terms and Conditions

SAP 039-592-001

Resolution 19-05-07

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for Local Road Improvement and

WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and

WHEREAS, the amount of the grant has been determined to be $335,919.35 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52 and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required.  The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.

RE-APPOINTMENT OF COUNTY ENGINEER

The board discussed the Re-Appointment of Public Works Director, Tim Erickson. After discussion with Tim Erickson, Chairman Hasbargen called for a motion for Re-Appointment for County Engineer.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof to Re-Appoint Tim Erickson for Lake of the Woods County Engineer.  Voting for:  Commissioners: Arnesen and Nordlof; Voting against: Commissioners: Waibel, Hasbargen and Grund. Motion failed.

It was the consensus of the County Board to set a work session for Monday, June 3, 2019, to discuss the Public Works Department.

RECESS

With no further business before the board, Chairman Hasbargen called the meeting to recess at 11:22 a.m.

Attest:                                                                                      June 11, 2019

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

May, 2018

Commissioner Proceedings

May 22, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 22nd, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof and Jon Waibel. Absent Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Liquor License, Ploughing Contest, Investment Report and Sheriffs Budget.  

Approval of Minutes

Motion

Motion was made by Commissioner Waibel seconded by Commissioner Nordlof and carried unanimously to approve the official minutes and summarized minutes of May 22, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $2,418.12, Commissioners Warrants $45,596.42.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, NWA Community Action lease.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue-$71,424.99-Road & Bridge-$10,872.21-County Devlp. -$5,545.00 -Solid Waste-$5,190.12-EDA-$656.36.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/22/2018 For Payment 5/25/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                       4,260.02

Code 4 Services LLC                                                10,581.92

Election Systems & Software, Inc                            42,995.00

Swanston Equipment Corp                                         3,331.42

Williams Senior Citizens                                              4,000.00

Ziegler, Inc                                                                  4,528.24

46 Payments less than 2000 23,992.08

Final Total: 93,688.68

Further moved to authorize the payment of the following Auditor warrants: May 8, 2018-$246,132.31, May 8, 2018-$(9.15), May 9, 2018-$97,113.20, May 17,2018-$5,497.42.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement for a portion of the Government Center North Building consisting of approximately 748 square feet effective August 1, 2018 thru July 31,2019

Revenue/Expenditures

County Auditor/Treasurer, Lorene Hanson met with the board and reviewed the first quarter Revenue and Expenditures and also reviewed the Investment Report with the board.

Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that she looked into the approval of Liquor Licenses and spoke with County Attorney, James Austad. His opinion is that just the renewals of Liquor Licenses do not have to come to the board for approval. The consensus of the board that this would be fine.  

Ploughing Contest

County Auditor/Treasure, Lorene Hanson informed the board that Lake of the Woods Tourism Bureau Director, Joe Henry inquired on how to set up proper service for food and alcohol in Lake of the Woods County for the 2019 Ploughing Event. The Auditors office contacted MN Liquor Control and there were just a few options available for them to sell. County Attorney, James Austad recommended not going with the Community Festival options. The information and available options was to be sent to Joe Henry.

EMERGENCY MANAGEMENT

The board discussed the Emergency Management Office and the Sheriff Office structure and will set a work session to review the office.

RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 10:00 a.m.

PICTOMETRY IMAGERY

The board discussed the Picotometry Imagery with GIS Specialist Eric Solo in regards to 911 funds to be used for the imagery. Eric informed the board that he has spoken to the State in regards to 911 funds and they said that the 911 funds could be used as long as the county owns the images, which the county does.

SHIP

CHI Public Health Nurse, Jodi Johnson met with the board and discussed the Tobacco Usage and discussed   the Lake of the Woods County Tobacco Ordinance.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to inform them that Barry Bailey will be retiring on July 27, 2018 from his Solid Waste Processor position and requesting to advertise, interview and hire for this position.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire for a Solid Waste Processor.

DITCH AUTHORITY

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting at 10:40 a.m. and open the Ditch Authority.

Public Works Director, Tim Erickson discussed Ditch 26 and requested authorization to advertise for quotes.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director, Tim Erickson to get  quotes out for work on JD26 for repairs and approve Public Works Director to work on two hundred feet (200) of CR 3 Outlet.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to close the Ditch Authority at 11:10 a.m. and reconvened the regular meeting.

NWA MEETING

Chairman Arnesen reviewed topics of discussion for the June 19, 2018 board meeting that will be held at Angle Outpost Resort at 10:00 a.m.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 p.m.

Attest:                                                                          June 12, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen