September 23, 2025

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, September 23,2025 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Ed Arnesen, Buck Nordlof and Jon Waibel. Also present was County Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: Auditor’s Office.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official minutes of September 23, 2025.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously approve the following claims: Commissioners Warrants $7,716.84; Commissioners Warrants $2,826.34; Commissioners Warrants $30,690.57.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $49,712.76; Road & Bridge $8,697.32; County Development $75.00; Natl Resc Enhanc $21.73; Joint Ditch $280.00; Solid Waste $64,055.94; EDA $1,628.25.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/23/2025 For Payment 9/26/2025

Vendor Name             Amount

Clay County Sheriff 4,102.51 

Counties Providing Technology 4,452.00 

Farmers Union Oil company 2,649.59 

Gamache/Micheal D 7,350.00 

Larkin Hoffman Attorneys           16,900.00 

LOW Highway Dept                         12,585.00 

LOW School District–390 3,000.00 

Lyon County GIS Department 5,536.00 

Mar-Kit Landfill           16,414.50 

North East Technical Service,Inc           14,086.70 

Titan Machinery – Roseau 5,146.85 

U.S. Bank Equipment Finance             6,268.50 

42 Payments less than 2000 25,979.35

Final Total: 124,471.00

Further moved to authorize the payment of the following auditor warrants: September 10, 2025 for $212,426.71; September 17, 2025 for $271,923.74; September 11, 2025 for $316,290.98; September 11, 2025 for $344,631.61; September 11, 2024 for ($625.00); September 11, 2025 for ($645.34).

Cancel Public Hearing

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to cancel the public hearing scheduled for October 14, 2025 for the liquor and tobacco license application as requested by Dale’s on Lake of the Woods.

Proposal for Audit Services

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the proposal from Hoffman, Philipp, & Martell, PLLC for audit services for the years 2025, 2026, and 2027 in the amount of $43,000.00 per year.

Updates

County Auditor-Treasurer Lorene Hanson gave an update that included: Koochiching County Meeting and Jail Tour on October 14^th, 2025 following the regular board meeting, North Star Annual Meeting held at Lake of the Woods County High School, and Representatives meeting regarding bonding in Bemidji on September 23, 2025.

Proposed Tax Levy

Resolution

Resolution Adopting

Proposed 2026 Budget and Tax Levy

Resolution   2025-09-04

The following Resolution was proposed and moved for adoption by Commissioner Joe Grund:

WHEREAS, the Proposed County Budget for the year 2026 has been reviewed by the Lake of the Woods County Board of Commissioners; and 

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for Lake of the Woods County for 2026:

Revenue Fund $ 2,450,300

Road & Bridge Fund $    520,000

Social Services Fund         $    700,000

Economic Development Authority Fund   $      50,000

2026 Proposed Budget and Tax Levy        $ 3,720,300

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2026:

Twp Road & Bridge   $   546,470*

Twp Fire – Baudette   $     30,750

Twp Fire – Williams   $     21,340

Twp Fire – NW Angle   $       6,500

Total   $   605,060 

2025

* $526,470 for Township Road & Bridge, includes $5,000 Blue Blades and $12,765 Admin of Township Roads (508,705+5,000+12,765=526,470)  

A public meeting to discuss the 2026 Proposed Budget and Tax Levy will be held on Tuesday, December 16, 2025, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room. 

The motion was seconded by Commissioner Ed Arnesen, and the same being put to a vote, was unanimously carried.

Public Works

Updates

County Engineer Anthony Pirkl gave an update on various Highway and Solid Waste projects.

Gravel Contract Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the gravel contract with Lavalla Sand & Gravel in the amount of $104,000.00.

Blue Blade Policy Approval

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen, and carried unanimously to approve the amendments to the blue blade policy as recommended by County Engineer Anthony Pirkl, GIS Coordinator Eric Solo, and Land & Water Director Josh Stromlund.

Human Resources

Flu Shot Approval

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request for public health to use the court room to administer flu shots at 1:00 p.m. on September 23, 2025.

Fireworks Committee

Tessa Strohl representing the Fireworks Committee came to the board to request a donation for the Fourth of July fireworks show.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request for donation in the amount of $5,000.00 out of ConCon funds.

Recess

A brief recess took place at 9:45 a.m. and reconvened at 11:30 a.m.

Auditor-Treasurer Contract Extension

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to extend Auditor-Treasurer Lorene Hanson’s retirement date to July 31, 2026 to assist with transitions in the Auditor-Treasurer’s office at $66.00 per hour effective next full pay period.

Adjourn

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to adjourn the meeting at 11:35 a.m.

Attest: October 14, 2025

________________________________             _________________________________

Auditor/Treasurer Lorene Hanson Chair Jon Waibel

September 9, 2025

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, September 9,2025 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Ed Arnesen, Buck Nordlof and Jon Waibel. Also present was County Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the agenda with the following changes: Add: Closed Session, Markit Landfill Contract, LCCMR Resolution, Advertise, Interview, & Hire-PT Dispatch, Pennington County Jail Contract, Department Head Budget Meetings, and Set Work Session. Remove: Proposed Tax Levy.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the official minutes of August 26, 2025.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the following claims: Commissioners Warrants $12,111.51; Commissioners Warrants $2,767.33; Commissioners Warrants $25,765.90.

MCIT

Risk Management Consultant Joe Cieminski reviewed the Lake of the Woods County risk management services and benefits provided by MCIT.

North Memorial Flight

North Memorial Flight representatives Mike Zolik and Kevin Lee gave an overview of the services they have provided to Lake of the Woods County and surrounding areas. No action was taken at this time.

Land & Water

Consideration of Interim Use Permit Application #25-07IU by Tyler and Hannah Peterson

Government Lot Six (6), Section Six (6), Township One-hundred Sixty (160) North, Range Thirty-three (33) West (Potamo)-Parcel ID#28.06.32.000. Applicant is requesting an Interim Use Permit as required by Section 1106 of the Lake of the Woods County Zoning Ordinance to operate a short-term vacation rental in a Rural Residential Zoning District (R2).

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the following IUP/Findings of Fact #25-07IU by Tyler and Hannah Peterson to operate a short-term vacation rental in a Rural Residential Zoning District (R2) with the following conditions:

1. The interim use permit terminates five (5) years from the date of approval or upon sale or transfer of the property, whichever occurs first.
2. The maximum occupancy is limited to four (4) individuals.
3. The established quiet hours are from 10:00 p.m. to 8:00 a.m.
4. A valid Certificate of Compliance for the septic system is required.
5. No on-street parking is allowed.
6. If applicable, the applicant must meet the Minnesota Department of Health requirements.

Lake of the Woods County Board of Commissioners

Short-Term Vacation Rental Findings of Fact and Decision

Name of Applicant:  Tyler and Hannah Peterson   Application Number:  25-07IU Date:  September 9, 2025

Location/Legal Description:  Government Lot 6, Section 6, T. 160N, R. 33 W     Parcel Number:  28.06.32.000

Project Proposal:  Applicant is requesting an Interim Use Permit, as required by Sections 1106 of the Lake of the Woods County Zoning Ordinance, to operate a short-term vacation rental in a Rural Residential Zoning District (R2).

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Residential use.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Explain?  Per application.

3. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not?  Rural Residential.

4. Is the site in harmony with existing and proposed access to the property?     YES (X)  NO (  )  N/A (  )

Why or why not?  County Road 2.

5. Has the applicant adequately demonstrated how the traffic and parking are to be addressed? YES (X)  NO (  )  N/A (  )

Explain?  No more traffic than current and plenty of parking onsite.

6. Has the applicant provided a map adequately depicting locations of property lines, well and septic system locations, accessory structures, parking areas, and shore recreational facilities?

YES (X)  NO (  )  N/A (  )

Explain?  See application.

7. Does the water test meet the Minnesota Department of Health drinking water standards? YES (X)  NO (  )  N/A (  )

Explain?  See well water test results in application. 

8. Has the applicant identified the maximum number of occupants? YES (X)  NO (  )  N/A (  )

Explain?  Four (4) individuals as per submitted application. 

9. Is the current SSTS compliant by evidence of a Certificate of Compliance and is the SSTS adequate to accommodate the identified maximum occupancy? YES (X)  NO (  )  N/A (  )

Explain?  See application.

10. Has the applicant established quiet hours? YES (X)  NO (  )  N/A (  )

Explain?  As per the submitted application, the quiet hours are from 10:00 p.m. to 8:00 a.m.

11. Has the applicant provided a floor plan which includes the number of bedrooms and all other sleeping accommodations? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

12. Has the applicant provided an evacuation plan/fire safety protocol and have identified the locations of smoke and Carbon Monoxide alarms and fire extinguishers? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

13. Has the applicant identified a local person and their contact information? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

14. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?  

YES (  )  NO (  )  N/A (X)

Explain?  No signage was included in the application.

15. Is fencing and/or screening needed to buffer the project proposal from adjacent properties?

YES (  )  NO (X)  N/A (  )

Explain?  The property has a well-established natural buffer. 

The answers to the questions above, together with the facts supporting the answers and those other facts that exist in the record, are hereby certified to be the Findings of the County Board of Commissioners.

The specific reasons for denial or conditions of approval are as follows:

1. The interim use permit terminates five (5) years from the date of approval or upon sale or transfer of the property, whichever occurs first.
2. The maximum occupancy is limited to four (4) individuals.
3. The established quiet hours are from 10:00 pm to 8:00 am.
4. A valid Certificate of Compliance for the septic system is required.
5. No on-street parking is allowed.
6. If applicable, the applicant must meet the Minnesota Department of Health requirements.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

September 9, 2025 _____________________________________

Date Jon Waibel

Chair, County Board

Consideration of Conditional Use Permit #25-05CU by Buell Consulting, Inc. on behalf of Lake Area Construction, Inc.

The Southeast Quarter of the Southwest Quarter of the Southwest Quarter (SE1/4SW1/4SW1/4), Section Twenty (20), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West (Wheeler)-Parcel ID#19.20.31.000. Applicant is requesting a Conditional Use Permit as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to operate a commercial communications tower in a Rural Residential District (R2). 

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following CUP/Findings of Fact #25-05CU by Buell Consulting, Inc. on behalf of Lake Area Construction, Inc. to operate a commercial communications tower in a Rural Residential District (R2) with the following conditions:

1. Comply with Federal and State of Minnesota wetland rules.
2. Comply with FCC guidelines and rules governing communication towers.
3. Comply with FAA guidelines and rules governing communication towers.

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Lake Area Construction, Inc./The Towers, LLC Date:  September 3, 2025

Blair Ranson, Buell Consulting, Inc. as Agent

Location/Legal Description:  The SE¼SW¼SW¼, Section 20. T. 162N, R. 32W

Parcel Number: 19.20.31.000

Project Proposal:  To operate a commercial communications tower in a Rural Residential District (R2).

1)  Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not? Communications.

2)  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not? Communications.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

7. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not? County Road 8.

8. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not? Rural residential.

9)  Does the project proposal have a reasonable need to be in a shoreland location?

YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? _____________________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (  )  NO (  )  N/A (X)

Why or why not? _____________________________________________________________________

The specific conditions of approval are as follows: 

1. Approval pending wetland conditions and FCC and FAA regulations.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (  )       Approved with Conditions  (X) Denied  (  )

September 3, 2025 _____________________________________

Date Ken Horntvedt

Chair, Planning Commission

Set Work Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to set a work session for September 23,2025 following the regular board meeting.

Fair Board

JP Sweet representing Lake of the Woods County Fair Board reviewed the costs of carnivals for the county fair that included rides, games, and food. He also discussed the success of the previous years fair. Mr. Sweet also thanked the board for their support and asked if it would be possible to receive additional funds again for the next year. No action was taken at this time.

Public Works

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to add Semi-truck Purchase Approval to the agenda.

Semi-truck Purchase Approval 

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the purchase of three semi-trucks up to $180,000.00 to be paid for out of Solid Waste fire reimbursement funds and the Highway and Solid Waste budget accordingly.

LCCMR Resolution 

Resolution

The following Resolution was offered by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following:

LAKE OF THE WOODS COUNTY, MINNESOTA

Legislative-Citizen Commission on Minnesota Resource (LCCMR)

RESOLUTION 2025-09-01

WHEREAS, The Lake of the Woods County seeks $550,000.00 to Phase II Investigation of Pine and Curry Island SNA.

NOW, THEREFORE, BE IT RESOLVED, That Lake of the Woods County supports the above referenced project and authorizes the submittal of a proposal for funding of this project on behalf of the Lake of the Woods County to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) in response to the 2026 Environmental and Natural Resources Trust Fund (ENRTF) Request for Proposal; and

BE IT FURTHER RESOLVED, That, if funding is awarded, the Lake of the Woods County agrees to accept the award and may enter into an agreement with the state of Minnesota for the above referenced project. Lake of the Woods County will comply with all applicable laws, environmental requirements, and regulations and any additional conditions stated in the grant agreement and the approved LCCMR work plan; and

BE IT FURTHER RESOLVED, That Lake of the Woods County understands that grants from the ENRTF are generally paid out on a reimbursement basis. Lake of the Woods County has the financial capability to pay for project expenses prior to seeking reimbursement; and

BE IT FURTHER RESOLVED, That Lake of the Woods County certifies none of the current principals of Lake of the Woods County have been convicted of a felony financial crime in the last ten years. For this purpose, a principal is defined as a public official, a board member, or staff that would have the authority to access or determine the use of ENRTF funds, if awarded; and  

BE IT FURTHER RESOLVED, That Anthony Pirkl – Public Works Director is hereby authorized to execute such agreements and work plans as necessary and Anthony Pirkl is authorized to implement the project on behalf of the Lake of the Woods County.

BE IT FURTHER RESOLVED, That the Lake of the Woods County has the financial capability to meet the match requirements and ensure adequate construction, operation, and maintenance of the project once completed.

Mar-Kit Landfill Contract

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Mar-Kit Landfill contract beginning January 1, 2026.

Updates

County Engineer Anthony Pirkl gave an update on various projects.

NG911 Blue Blade Policy 

The board reviewed amendments to the NG911 Blue Blade Policy. No action was taken at this time.

IT/GIS

GIS Beacon Bundle

GIS Coordinator Eric Solo, IT Director John Butenhoff, and County Recorder Sue Ney reviewed the costs and benefits of upgrading to the Beacon Essentials package with Schneider Geospatial.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve upgrading to the Beacon Essential package in the amount totaling $28,028.00; whereas $8,000.00 will be a one-time setup cost and $20,028.00 will be the annual cost. This is to be paid for as follows: $12,000.00 out of the Enhancement fund, $2,000.00 out of the Recorder’s Technology Fund, and the remainder out of IT budget. 

GIS Open Data

Resolution

The following Resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following:

FREE AND OPEN DATA

RESOLUTION 2025-09-02

WHEREAS, the County of Lake of the Woods create, maintains and possesses valuable geographic information systems (GIS) data to support its various business purposes; and

WHEREAS, the County of Lake of the Woods recognizes that this GIS data is also a public resource and there are significant benefits to making this data freely and openly available, and

WHEREAS, the emergence and continued refinement of new information technology has dramatically changed the way citizens search for and expect to find, consume and utilize information, and such technology can aggregate ever larger quantities of data and allow government to provide information to the public with increasing efficiency; and 

WHEREAS, the County of Lake of the Woods can leverage this technology to meet the public demand for information, enhance public access to government data and make government processes transparent in order to promote public trust; and

WHEREAS, ensuring the quality, consistency and availability of such data is a core function of government and is essential to maintaining the data’s value and utility;

NOW, THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorizes Geographic Information Systems Coordinator (GIS) to publish its public geospatial data on its website in a commonly recognized and easily produced form, available for download by anyone at no cost, subject to accepting the terms of the data disclaimer GIS data usage agreement; and

BE IT FURTHER RESOLVED, that the Lake of the Woods County Board of Commissioners hereby reserves the right for county business units to charge fees for GIS data provided in other forms and to accommodate special requests for maps, data, and analysis under the applicable rules and statutes that govern said requests; and

BE IT FURTHER RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorizes qualified members of its staff to coordinate with other counties, cities, governments and agencies through the MetroGIS collaborative or through state agencies to share and publish its GIS data in common formats through common websites and public data portals to increase public awareness of its availability and promote its use.

NG911 GIS Project Update

GIS Coordinator Eric Solo informed the board that the GIS data submission to the states NG911 Enterprise Database has been completed.

Squad PC Purchase Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the purchase of four squad pc’s in the amount of $18,305.00.

Consulting

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the hire of Peder Hovland as IT Consultant at $175.00 per hour up to $5000.00 for 2025.

Sheriff

Pennington Contract Approval

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Jail Purchase of Services Agreement between Lake of the Woods County and Pennington County for $70.00 per day for three beds effective September 1, 2025 and expiring September 1, 2026 and to have Chair Jon Waibel and Sheriff Gary Fish sign the same.

Human Resources

Permission to Hire Eligibility Worker

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the hire of Corey Rundall as Social Services Eligibility Worker at Grade 11, Step 1, $24.89 per hour at 262 points effective October 6,2025.

Permission to Hire Social Worker

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously with Commissioner Buck Nordlof abstaining to approve the hire of Shayla Risser as Social Services Social Worker at Grade 15, Step 1, $30.27 per hour at 332 points effective September 16, 2025.

Permission to Advertise, Interview, & Hire- PT Dispatch

Human Resources Director Savanna Slick requested permission to advertise, interview, and hire for a part-time dispatch position. No action was taken at this time.

Appoint Commissioners to Interview-Deputy Auditor-Treasurer Fiscal Officer

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to appoint Commissioners Ed Arnesen, and Buck Nordlof to Interview for the Deputy Auditor-Treasurer-Fiscal Officer position.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the claims against the County as follows: Revenue $60,648.30; Road & Bridge $40,060.15; County Development $1,200.00; Solid Waste $19,888.96.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/09/2025 For Payment 9/12/2025

Vendor Name Amount

Auto Value Baudette 2,359.40 

Bolton & Menk 7,228.00 

Hoffman, Philipp & Martell, PLLC 7,165.00 

Interstate Engineering Inc 3,985.00 

Larkin Hoffman Attorneys           15,920.00 

Law Offices Of Patrick D. Moren         12,254.66 

Liberty Tire Recycling, LLC             5,474.55 

Northdale Oil Inc.           23,438.09 

Pomp’s Tire-Thief River Falls 9,579.84 

Quadient Finance USA Inc.             5,000.00 

R & Q Trucking, Inc 7,656.00 

Strata Corp, Inc.             2,397.89 

Ziegler, Inc 2,133.58 

42 Payments less than 2000 17,205.40

Final Total: 121,797.41

Further moved to authorize the payment of the following auditor warrants: September 3,2025 for $780,115.27.

Set Public Hearing Date

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to set a public hearing for an off-sale liquor and tobacco license for Dale’s on Lake of the Woods on October 14, 2025 at 10:00 a.m. in the Commissioners room

Set Budget Work Sessions

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to set work sessions with department heads for September 16^th, 17^th, and 18^th at 8:30 a.m. until 12:00p.m.

Closed Session 

Resolution 

The following Resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the following: 

Resolution Closing Board Meeting 

Resolution No. 2025-09-03 

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and 

WHEREAS, Lake of the Woods County, has received complaints with implicit threats of litigation from Jared Martinson and R&E LOW LLC regarding land use decisions made by county employees;   

WHEREAS, the Lake of the Woods County Board seeks to meet with its attorney, to discuss the litigation threats; and 

WHEREAS, it would be detrimental to the interests of the Lake of the Woods County Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position regarding the pending lawsuit where an opposing party or opposing attorney could listen to or be made aware of Lake of the Woods County’s positions; and 

WHEREAS, there is an absolute need for the Lake of the Woods County Board to obtain confidential legal advice regarding the potential settlement modifications in order to maintain the attorney-client privilege. 

BE IT RESOLVED by the Lake of the Woods County Board as follows: 

1. The Lake of the Woods County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. § 13D.05, subd. 3(b); and 

2. The specific subjects to be discussed, pursuant to Minn. Stat. § 13D.01, subd. 3, are the legal strategy regarding the implicit threats of litigation from Jared Martinson and R&E LOW LLC regarding land use decisions made by county employees. 

Adopted by the Lake of the Woods County Board of Commissioners, Lake of the Woods County, Minnesota this 9^th day of September, 2025.  

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to close the closed session and open the regular meeting. 

Adjourn

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to adjourn the meeting at 12:30 p.m.

Attest: September 23, 2025

________________________________             _________________________________

Auditor/Treasurer Lorene Hanson Chair Jon Waibel

COMMISSIONER PROCEEDINGS

September 24, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, September 24, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Jon Waibel, Ed Arnesen, Buck Nordlof and Joe Grund. Also present was County Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: Permission to Advertise/Interview/hire, Set Road Tour & Ditch Meeting Dates, FY21 Amended Stonegarden Grant, and Closed Session-Williams Creek.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of September 10, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrants $7,691.55; Commissioners Warrants $2,123.38; Commissioners Warrants $11,956.08.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously with Commissioner Joe Grund abstaining to approve the claims against the County as follows: Revenue $84,873.43; Road & Bridge $60,055.61; County Development $225.00; Solid Waste $35,054.27; EDA $1,387.72.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/24/2024 For Payment 9/27/2024

Vendor Name         Amount

Accurate HD Ltd.       21,376.00

Clay County Sheriff         2,480.00

Co-Op Services, Inc.                                   17,955.18

Counties Providing Technology         4,327.00 

Election Systems & Software, Inc         3,858.75 

Howard’s Oil Company         4,979.38 

Lavalla Sand & Gravel Inc         9,177.30 

LOW Highway Dept                       4,520.00

LOW Soil & Water Cons. Dist.                       3,698.00 

North East Technical Service,Inc       14,450.70 

Pennington County Sheriff Office               17,183.75 

Pete’s Body Shop Dba         5,670.05 

Short Elliott Hendrickson, Inc                     2,102.50 

Terry’s Tree Service       8,000.00 

U.S. Bank Equipment Finance                     6,268.50 

Up North Electric LLC                   18,178.48 

Voice Products       2,771.06 

49 Payments less than 2000 34,599.38

Final Total: 181,596.03    

Further moved to authorize the payment of the following auditor warrants: September 11, 2024 for $396,167.84; September 18, 2024 for $232,592.70. 

Set Public Hearing Date-Lodging Tax Ordinance

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to set a Public Hearing for Lodging Tax Ordinance on October 22, 2024 at 10:00 a.m.

Extension Agreement

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the Extension agreement between Lake of the Woods County and University of Minnesota effective January 1, 2025 through December 31, 2027.

Land & Water

Land & Water Director Josh Stromlund gave a brief update on timber sales from the logging of a county owned parcel in the Zippel Bay area.

Public Works

Road Upgrade Policy-10 Ton Road

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel to approve the road upgrade policy for 10 ton roads.

Permission to Advertise, Interview, & Hire- Heavy Equipment Operators

County Engineer Anthony Pirkl informed the board that he had received a notice for retirement from two employees and requested permission to advertise, interview, & hire for two heavy equipment operator positions.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to advertise, interview, & hire for two heavy equipment operator positions.

Updates

County Engineer Anthony Pirkl gave an update on various highway projects.

Set County Road Tour Date

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to set the county road tour date for October 21,2024 at 8:00a.m. 

Set Ditch Meeting

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to set the ditch meeting for October 23, 2024 at 6:00 at Arnesen’s Rocky Point.

Opioid Settlement Advisory Council

Members of the Opioid Settlement Advisory Council discussed the need for prevention and treatment in the Baudette Area. The recommendation from the councils previous meeting is to spend $13,000.00 from the Opioid Settlement Funds to cover start-up costs for a local treatment service.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the recommendation to spend $13,000.00 out of the Opioid Settlement Fund to pay for start-up costs for treatment services in the Baudette area.

Sheriff

FY21 Amended Stonegarden Grant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the amendment to the FY21 Stonegarden Grant from $119,700.00 to $141,498.00.

Lake of the Woods School Referendum Presentation

Jeff Nelson and Tim Lyons gave a presentation regarding the upcoming referendum questions on the November general election ballot. Further information can be found on the Lake of the Woods School website.

Arrowhead Library

Executive Director Mollie Stanford, Finance Director Mickey Erickson, Baudette Library Director Kelly Pelland, and Committee Member Colleen Stanton introduced themselves to the board and discussed the projects and budget for Arrowhead Library Systems and how the funds are used locally.

Hoffman, Philipp, & Martell, PLLC

Audit Exit Review

Colleen Hoffman from Hoffman, Philipp, & Martell, PLLC  provided an audit exit review to the County Board of Commissioners.

Closed Session

Resolution

The following Resolution was offered by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following:

Closed Session-Union Negotiation

RESOLUTION NO. 24-09-03

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.03, subd. 1 states that:

 “The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussions and review of labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.”

WHEREAS, the Lake of the Woods County Board of Commissioners shall hold a closed meeting on September 24^th, 2024 at 11:30 AM to consider strategy for labor negotiations.  The closed session shall be held at the Lake of the Woods County Courthouse, Commissioners’ Room, 206 8th Ave. SE, Suite 234, Baudette Minnesota 56623; and

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

1. The Board of Commissioners hereby closes this meeting pursuant to Minn. Stat. § 13D.03, subd. 1 to consider strategy for labor negotiations including negotiation strategies or developments or discussion and review of Labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.

This closed session shall be tape recorded at the expense of the Lake of the Woods County Board of Commissioners and said recording shall be preserved for two years after the contract is signed and shall be made available to the public after all labor contracts are signed by the governing body for the current budget period.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the closed session and open the regular meeting.

Closed Session

Resolution

The following Resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following:

Resolution Closing Board Meeting

Resolution No. 2024-09-04

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, Lake of the Woods County entered into a Settlement Agreement (“Agreement”) in the Matter of Hibbing Taconite Mine and Stockpile Progression and Williams Creek Project Specific Wetland Mitigation, which Agreement was dated October 6, 2015 (OAH Docket No. 11-2004-31655); and

WHEREAS, the Agreement resolved issues prior to litigation; and 

WHEREAS, parties to the Agreement, are seeking to modify certain terms and conditions of the Agreement; and

WHEREAS, the Lake of the Woods County Board seeks to meet with its attorney, to discuss the modification of the agreement; and

WHEREAS, it would be detrimental to the interests of the Lake of the Woods County Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position regarding the requested modifications, where an opposing party or opposing attorney could listen to or be made aware of Lake of the Woods County’s positions; and

WHEREAS, there is an absolute need for the Lake of the Woods County Board to obtain confidential legal advice regarding the potential settlement modifications in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board as follows:

1. The Lake of the Woods County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. § 13D.05, subd. 3(b); and

2. The specific subjects to be discussed, pursuant to Minn. Stat. § 13D.01, subd. 3, are the legal strategy in the Office of Administrative Hearings matter as set forth in the recital above and any settlement proposals regarding the modifications to the Agreement requested by Cliffs, which may be made by or responded to by the Lake of the Woods County Board.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting.

Adjourn

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to adjourn the meeting at 12:40 a.m. 

Attest: October 8, 2024

______________________________ _________________________________Auditor/Treasurer Lorene Hanson Chair Cody Hasbargen

COMMISSIONER PROCEEDINGS

September 10, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, September 10, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Jon Waibel, Ed Arnesen, Buck Nordlof and Joe Grund. Also present was County Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: Wildlife Management Area Discussion, Truck Repairs.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $9,367.19; Commissioners Warrants $2,894.87; Commissioners Warrants $22,241.95.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $97,033.83; Road & Bridge $53,188.23.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/10/2024 For Payment 9/13/2024

Vendor Name Amount

Baudette Community Foundation 5,000.00

Clay County Sheriff 2,503.40

Farmers Union Oil company 2,095.98

Gamache/Micheal D             44,300.00

Hoffman, Philipp & Martell, PLLC 8,720.00

Larkin Hoffman Attorneys             14,720.00

Law Offices Of Patrick D. Moren 9,065.73

Mar-Kit Landfill             15,084.50

Northern Light Region               2,328.94

Quadient Finance USA Inc. 3,000.00

R & Q Trucking, Inc               5,669.39

SeaChange Print Innovations 3,479.89

WIDSETH SMITH NOLTING & ASSOC., INC.  5,650.00

54 Payments less than 2000 28,604.23

Final Total:  150,222.06

Further moved to authorize the payment of the following auditor warrants: September 4, 2024 for $21,191.71; September 4, 2024 for $66,818.31; September 5, 2024 for $262,827.40.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the official minutes of August 27, 2024.

Proposed Levy 2024/2025

Resolution

Resolution Adopting

Proposed 2025 Budget and Tax Levy

Resolution   2024-09-01

The following Resolution was proposed and moved for adoption by Commissioner Jon Waibel:

WHEREAS, the Proposed County Budget for the year 2025 has been reviewed by the Lake of the Woods County Board of Commissioners; and 

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2025:

Revenue Fund $ 2,254,700

Road & Bridge Fund $    520,000

Social Services Fund         $    620,000

Economic Development Authority Fund   $      50,000

2025 Proposed Budget and Tax Levy        $ 3,444,700

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2025:

Twp Road & Bridge   $   526,470*

Twp Fire – Baudette   $     28,750

Twp Fire – Williams   $     20,921

Twp Fire – NW Angle   $       6,500

Total   $   582,641 

2025

* $526,470 for Township Road & Bridge, includes $5,000 Blue Blades and $12,765 Admin of Township Roads (508,705+5,000+12,765=526,470)  

A public meeting to discuss the 2025 Proposed Budget and Tax Levy will be held on Tuesday, December 17, 2024, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room. 

The motion was seconded by Commissioner Joe Grund, and the same being put to a vote, was unanimously carried. 

Appoint of Election Judge

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon waibel and carried unanimously to approve the following election judge for the 2024 General (November 5, 2024) Election:  Cassie Brune. 

Cigarette License Approval

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the cigarette license application for Hugo’s Lake of the Woods Foods.

Donation Request-Williams Potato days

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the donation request in the amount of $1000.00 for the Williams Potato Day Committee for operational needs to be paid for out of Con-Con Funds.

Sheriff

FY2022 Operation Stonegarden Grant Approval

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the 2022 Operation Stonegarden Grant in the amount of $118,503.00.

Public Works

Updates

County Engineer Anthony Pirkl gave an update about various Highway projects. There was also discussion about a possible amendment to the county highway policy regarding road restrictions. 

Final Payment SAP 039-598-072

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the final payment of SAP 039-598-072 for Olson Construction TRF of Thief River Falls, MN in the total amount of $155,095.00 and hereby authorize final payment of $32,963.00.

Final Payment CP 2024-06

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the final payment of CP 2024-06 for Asphalt Preservation Company, Inc. of Detroit Lakes, MN in the total amount of $218,097.00 and hereby authorize final payment of $218,097.00.

Town Road Vacation

Set Public Hearing Date

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and the same being put to a vote was unanimously carried. 

Resolution to Create an Order Setting forth initial descriptions and setting public hearing date

Resolution No. 2024-09-02

WHEREAS, the Lake of the Woods County Board of Commissioner, acting as the Town Board for Walhalla Township (unorganized township) in Lake of the Woods County Minnesota was presented a petition and reviewed the same at its regular board meeting on the 10^th day of September, 2024, requesting the vacation of a public easement road.

WHEREAS, the petition contained a description of the road, the names of the owners over which the road passes, and the point of beginning, general course, and termination of the road proposed to be vacated.

WHEREAS, the portion of the public easement roadway to be vacated is described as: The S1/2SE1/4 of Section 10, T-160-N, R- 32-W EXCLUDING; The southerly 65 feet of the SW1/4SE1/4 of Section 10, T-160-N, R- 32-W and also, The southerly 65 feet of the westerly 585 feet of the SE1/4SE1/4 of Section 10, T-160-N, R- 32-W and also,The southerly 90 feet of the easterly 540 feet of the westerly 1125 feet of the SE1/4SE1/4 of Section 10, T-160-N, R- 32-W and also, That land laying southerly and easterly of the described line:  Beginning at a point 1125 feet east and 90 feet north of the SW corner of the SE1/4SE1/4 of Section 10, T-160-N, R- 32-W, thence northeasterly bearing N 43°54’ E for approximately 175 feet, to a point 78 feet west and 212 feet north of the SE corner of Section 10, T-160-N, R- 32-W and also, The easterly 78 feet of the northerly 578 feet of the southerly 790 feet of the SE1/4SE1/4 of Section 10, T-160-N, R- 32-W and also, The easterly 65 feet of the northerly 551 feet of the SE1/4SE1/4 of Section 10, T-160-N, R- 32-W. As fully depicted on attached Exhibit A.

WHEREAS, Minnesota Statutes §164.07, subd. 2, requires the Board to make an order describing as nearly as practicable the portion of the road to be vacated, describing the several tracts of land through which the road passes, and fixing a time and place when and where the Town Board will meet and act upon the motion; 

NOW, THEREFORE, IT IS HEREBY ORDERED: 

1.The portion of the road proposed to be vacated is described above. 2.The several tracts of land through which the road passes and their owners will be notified and proof of notification will be returned to the board.3. The Lake of the Woods County Board of Commissioners, acting on behalf of

unorganized Walhalla Township will conduct a Public Hearing on October 8, 2024, at 10:30 a.m. at the site of the town road proposed to be vacated, located in unorganized Walhalla Township, Lake of the Woods County, Minnesota to examine the road. The board will recess from the viewing of the road and reconvene the Public Hearing at the Board of Commissioners Room, Lake of the Woods County Courthouse, Baudette, Minnesota to receive public comment, consider the proposed action, and act on the motion/resolution. 

Human Resources

Part-time E911 Corrections Officer to Permanent Part-time

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to change the Part-time E911 Corrections Officer Harley Poppitz to a Permanent Part-time position at the current grade and step effective next full pay period. 

Land & Water

Truck Repairs

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the request for truck repairs on a Land & Water vehicle in the amount of $1,389.00.

Consideration of Conditional Use Permit #24-03CU by Thomas Flaherty 

Lot Six (6), Block One (1), Rivards River Acres, Section Eight (8), Township One Hundred Sixty (160) North, Range Thirty (30) West (Gudrid) – Parcel ID# 31.56.01.060. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for river access. The Rainy River is an Agricultural River segment.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following Conditional Use Permit/Findings of Fact #24-03CU by Thomas Flaherty to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for river access with the following conditions:

1. Erosion control methods must be installed and remain in place until the site is fully vegetated.
2. Fabric must be properly installed under the rock.
3. Adequate drainage must remain and not blocked.
4. Applicant is to obtain MNDNR permit, if required.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Thomas Flaherty Date:  September 10, 2024

Location/Legal Description:  Lot Six (6), Block One (1), Rivards River Acres Subdivision

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of river access.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Residential water frontage.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not?  Decrease sedimentation.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A (  )

Why or why not?  No change to topography.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (  )

Why or why not?  Vegetative cover will be implemented and monitored.

7. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

8. Is the project proposal compatible with adjacent land uses? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (X)  NO (  )  N/A (  )

Why or why not?  Rainy River.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?  YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

The answers to the questions above, together with the facts supporting the answers and those other facts that exist in the record, are hereby certified to be the Findings of the County Board of Commissioners.

The specific reasons for denial or conditions of approval are as follows:

1. Erosion control methods must be installed and remain in place until the site is fully vegetated.
2. Fabric must be properly installed under the rock.
3. Adequate drainage must remain and not be blocked.
4. Applicant is to obtain MNDNR permit to work below the Ordinary High-Water Level of the Rainy River, if required.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

        September 10, 2024 _____________________________________

Date Cody Hasbargen

        Chair, County Board

Consideration of Conditional Use Permit #24-06CU by Timothy & Kristi Bjerk

Lot Eight (8), Block One (1), Lake Shore Village, Section Six (6), Township One Hundred Sixty-three (163) North, Range Thirty-three (33) West (Prosper) – Parcel ID# 16.59.01.080. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for a rip rap repair project. Lake of the Woods is a General Development Lake.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Conditional Use Permit/Findings of Fact #24-06CU by Timothy & Kristi Bjerk to move  more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for a rip rap repair project with the following conditions:

1. Project approval does not include placement of rock or other work on the jetty without approval or authorization from the Minnesota Department of Natural Resources (DNR).
2. Applicant is to follow the DNR Guidance document titled “Shoreline Alterations: Riprap”.
3. If Applicant does not meet the Guidance document specifications for installation of riprap, applicant must obtain a DNR Public Waters Work Permit.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Timothy & Kristi Bjerk Date:  September 10, 2024

Location/Legal Description:  Lot Eight (8), Block One (1), Lakeshore Village Subdivision

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repair/replacement of existing rock rip rap.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not? Shoreline repair. 

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not? Eliminate shoreline erosion.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A ( )

Why or why not? No change.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

7. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

8. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A ( )

Why or why not? Residential.

9. Does the project proposal have a reasonable need to be in a shoreland location? YES (X)  NO (  )  N/A (  )

Why or why not? Lake of the Woods.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?  YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

The answers to the questions above, together with the facts supporting the answers and those other facts that exist in the record, are hereby certified to be the Findings of the County Board of Commissioners.

The specific reasons for denial or conditions of approval are as follows:

1. Project approval does not include placement of rock or other work on the jetty without approval or authorization from the Minnesota Department of Natural Resources (DNR).
2. Applicant is to follow DNR Guidance document titled “Shoreline Alterations:  Riprap”.
3. If applicant does not meet the Guidance document specifications for installation of riprap, applicant must obtain a DNR Public Waters Work Permit.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

September 10, 2024 _____________________________________

Date Cody Hasbargen

Chair, County Board

Wildlife Management Areas-Discussion

Commissioner Joe Grund informed the board of information he received regarding WMA fish and wildlife service lands and the logging affecting timber sales in the area. 

Fair Board

Updates

Members of the Fair Board gave an update on various events throughout the year as well as their plans for the upcoming year. They also discussed difficulties they face when acquiring a carnival that is willing to come up north at a reasonable price. 

Adjourn

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to adjourn the meeting at 10:15 a.m. 

Attest: September 24, 2024

______________________________ _________________________________

Auditor/Treasurer Lorene Hanson Chair Cody Hasbargen

September 26, 2023

The Lake of The Woods County Board of Commissioners met in regular session on September 26, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Vice-Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Jon Waibel, Buck Nordlof and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. Absent: Commissioner Ed Arnesen.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of September 12, 2023.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrants $4,718.89; Commissioners Warrants $4,764.26; Commissioners Warrants $9,767.26.

Approval of Cell Phone Stipend

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve Social Worker Whitney Nelson for a cell phone stipend in the amount of $60.00 effective October 2023.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $66,573.11; Road & Bridge $57,402.19; County Development $200.00; Natl Resc Enhance $3,357.50; Joint Ditch $7,309.50; Solid Waste $9,520.15; EDA $37,237.09.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/26/2023 For Payment 9/29/2023

Vendor Name Amount

Accurate HD Ltd. 35,772.00

Alpha Training &Tactics LLC 8,078.30

Contech Engineered Solutions LLC 4,129.20

E. Brookmyer, Inc. 4,536.25

Geofoam America LLC 7,309.50

Headwaters Regional Development Commiss 36,000.00

Hoffman, Philipp & Martell, PLLC 5,850.00

John Deere Financial 3,831.73

Lake Area Construction Inc 15,915.00

Larkin Hoffman Attorneys 20,925.00

North East Technical Service,Inc 2,855.00

Quadient Finance USA Inc. 2,000.00

Rinke-Noonan 3,557.50

Titan Machinery – Roseau 4,501.03

U.S. Bank Equipment Finance 6,268.50

38 Payments less than 2000 20,070.53

Final Total: 181,599.54          

Further moved to authorize the payment of the following auditor warrants: September 20,2023 for $257,073.74; September 20, 2023 for $1,450.10; September 13, 2023 for $83,559.13.

Set Road Tour/Joint Ditch Meeting Date

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to set the county road tour/Joint ditch meeting date for October 18, 2023. The road tour will begin at 12:00p.m. with the Joint ditch meeting to follow at 6:00p.m. at Arnesen’s Rock Harbor Lodge.

Set Closed Session/Work Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to set a closed session for Union Negotiations pursuant to MN Statute 13D.03, Sub 1(b) for October 4, 2023 at 8:30 a.m. in the Lake of the Woods County Government Center Commissioners Room with a work session for Tourism/Lodging Tax to follow.

Health Insurance

Lake of the Woods County Auditor-Treasurer Lorene Hanson gave the board information about Health Insurance renewal changes to review for a later meeting date.

County Road Access Discussion

Concerned Citizens Frank Sindelir, Michael Silontyev, and Mr. Silontyev’s son came to the board to discuss issues they have been having with an access road to their property. They would like to come to an agreement on the access and use of this road to access their properties peacefully or find a different solution. The County has done maintenance to this access in the past and views it as the access road to other properties in the area.  No action was taken by the board at this time. 

Recess

A brief recess took place at 9:47a.m. and reconvened at 9:52a.m. 

Public Works

County Engineer Anthony Pirkl gave an update on various road & bridge projects. 

Amendment to the Roseau County Interim County Engineer Contract

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the amended contract between Lake of the Woods County and Roseau County for Lake of the Woods County Engineer to act as Interim County Engineer in Roseau County, from $10,000 per month to $5,000 per month until the new Roseau County Engineer completes and receives their certification. 

SAP 039-630-001 Final Payment

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the final payment of SAP 039-630-001 for Davidson Ready-Mix & Construction, Inc. of Newfolden, MN in the total amount of $878,069.50 and hereby authorize final payment of $55,083.55

Human Resources

Approve Grade Increase-Environmental Specialist II Scott Head

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the grade increase for Environmental Specialist II Scott Head from Grade 10, Step 11, $25.60 per hour at 232 points to Grade 11, Step 11, $26,98 per hour at 253 points effective next full pay period.

Lakewood Health-Kay Schell

Lakewood Nursing Service Contract Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously approve the renewal of the Purchase of Service agreement for Community Health Services between Lake of the Woods County and Lakewood Health Center.

Opioid Treatment Plan-Bylaws

Kay Schell reviewed the Opioid Treatment Plan Bylaws with the board. The Interim County Attorney Michelle Moren will review the document and bring back to the board for approval at a later date. No action was taken at this time.

Recess

A brief recess took place at 10:10 a.m. and reconvened at 10:18 a.m.

Rescind Prior Motion and Change Date for Closed Session/Work Session

Motion

Motion was made by Commissioner Jon Waibel, seconded by Buck Nordlof and carried unanimously to rescind the prior motion to set a date for the closed session/work session meeting and to change the Closed session pursuant to MN Statute 13D.03, Sub 1(b) and the work session for Lodging Tax/Tourism from October 4, 2023 to October 10, 2023 with the closed session beginning at 10:00 a.m. 

Recess

With no further business before the Board, Vice-Chair Cody Hasbargen called the meeting to recess at 10:20a.m.

Attest: September 26, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Cody Hasbargen