May, 2011

Commissioner Proceedings

May 10, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 10, 2011, in the Commissioners’ Room at the Government Center.

Work Session

County Attorney, Philip Miller met with the board at 8:00 a.m. and County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board at 8:15 a.m. for work sessions.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Tom Hanson, Arnesen and Ken Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following changes: add County Attorney and ATV grant; and remove Emergency Management from agenda. The motion was seconded by Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel as follows: Joy Lindquist to Alexandria on June 6-9 for MCCC Conference; Christine Hultman to Brainerd on June 22-24 for AMSSA Conference; Dale Boretski to St. Cloud, MN on May 24-26 for MAAO Summer Sessions; Lorene Hanson to St Paul on May 11-13 for MCIT Public Sector Training; Tim Erickson to Park Rapids on May 18-19 for District II and District IV meeting; Steve Sindelir to Alexandria on August 4-5 for Continuing Education for Septic System Licensure (This is a switch from the Forest Lake session). The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of April 26, 2011, regular meeting, with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 13,587.30

Commissioners’ Warrants $ 20,324.40

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Child Support Officers

Social Services Director, Nancy Wendler met with the County Board informing them that they hired Craig Severs for the vacant Child Support Officers position and informed the board that they are working on a contract for an interim Child Support Officer for support for the newly hired officer.

Policy

Social Service Director, Nancy Wendler presented a updated Applicant/Client Complaints or Grievances Policy to the board for their review.

County Auditor

County Auditor, John W. Hoscheid thanked Social Service Director, Nancy Wendler for allowing Social Services Financial Officer, Christine Hultman to be trained for payroll backup.

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Revenue $ 47,309.29

Road & Bridge $ 15,056.09

County Development $ 200.00

Solid Waste $ 20,317.84

$ 82,883.22

WARRANTS FOR PUBLICATION

Warrants Approved On 5/10/2011 For Payment 5/13/2011

Vendor Name Amount

Andy’s Garage, Inc. 2,978.38

Auto Value Baudette 3,595.85

Cenex Co-Op Services, Inc. 3,732.31

HASLER 9,662.57

Johnson Auto & Machine 14,014.46

Lakes Gas Co. 2,071.10

Low County Treasurer 4,265.57

Low Highway Dept 2,688.75

Mar-Kit Landfill 10,287.00

Vanguard Appraisals, Inc 7,475.00

Woody’s Service 2,960.58

71 Payments less than 2000 $19,151.65

Final Total: $82,883.22

Further moved to authorize the payment of the following auditor warrants:

April 27, 2011 $ 898.34

April 27, 2011 $ 20,486.83

April 29, 2011 $ 2,059.50

May 4, 2011 $ 142,428.42

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Tower Inspections

County Auditor, John W. Hoscheid met with the board and updated them per their request on structure tower inspection. John informed them that they are done only when something is added to the tower. The board requested that he contact Lee Hervey to schedule a meeting with the board.

Probationary Period

County Auditor, John W. Hoscheid met with the board and informed the board that Public Works Director, Tim Erickson probationary period is done and requested direction from the board for payroll.

Motion

Motion was made by Commissioner Todd Beckel to approve a one (1) step merit adjustment for completion of a satisfactory probation period for Public Works Director, Tim Erickson effective May 15, 2011. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MINNESTOA EXTENSION

Nutrition Education Program

Sunny Dorow, Community Nutrition Educator met with the board and gave an update on the Nutrition program.

SHERIFF

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting approval for the 2008 Stonegarden Grant Extension and the 2008 Homeland Security Grant Extension.

Motion

Motion was made by Commissioner Hanson to authorize County Sheriff, Dallas Block and Chairman Moorman to sign the 2008 Stonegarden Grant Extension in the amount of $35,355.22 expiring August 31, 2011. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Sheriff, Dallas Block and Chairman Moorman to sign the 2008 Homeland Security Grant in the amount of $15,000 expiring August 31, 2011. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

ATV GRANT

The board discussed the ATV grants funding and expiration date of June 30, 2011.

SIXTH GRADE TRIP

Chairman Moorman informed the board that he would be absent from the May 23^rd EDA meeting and the May 24^th board meeting as he is going to Chaperone the Sixth Graders to the Capital on those days.

OLD/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- no update;

Land Acquisition – none;

Red Lake Tribe – process is moving along;

Township Road Inventory/ATV Ordinance – none;

Line Workers School – next meeting is on May 12 at 7:00 a.m.;

Veterans Service Policy – next agenda;

Inventory – none;

Beaver – Highway Department looking for direction;

Clementson Bridge Property – none;

CAMA- June 14 & 15 training;

Goals and Objectives – Department Heads are working on;

Public works department

Public Works Director, Tim Erickson met with the board and informed them that the claim they questioned earlier in the day was to paint all Five (5) of their truck boxes. Tim updated the board on the following:

Road Tour- May 17, 2011
Household Hazard Waste- Landfill take every day, no need for a special day
MCIT- will to a mock OSHA inspection at the end of the month
MN DOT- lifting road restriction, but not the county
Beaver Control Policy

RECESS

The meeting was called to recess at 11:30 a.m. and reconvened at 1:00 p.m.

PLANNING COMMISSION

Motion

Motion was made by Commissioner Patty Beckel to close the regular meeting at 1:02 p.m. and open the planning commission. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

John Alexander Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented the Conditional Use Permit Application to allow a commercial business consisting of a Boat and RV equipment repair shop in a Natural Environment District. The Planning Commission reviewed the application and had several questions and concerns on the project. Chairman Moorman opened the floor for comments. No comments were heard. Land and Water Director, Josh Stromlund read a letter from Thomas Haggenmiller of his opposition to the project. Josh informed the board that they could table this to the next meeting for further information or deny the request and start over again. Mr. Alexander stated that he would bring the requested information to the next board meeting.

Keith Pieper Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented the Conditional Use Permit Application to allow a commercial business consisting of a gunsmith work with firearm resale and trade in a Natural Environment District. The Planning Commission reviewed the application. Chairman Moorman opened the floor for comments. No comments were heard and no correspondence was received.

Motion

Motion was made by Commissioner Hanson to close the planning commission at 2:20 p.m. and open the regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Meeting Updates

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the NRCS Watershed Meeting will meet on May 12, 2011 at the Government Center, in the Commissioners’ Room at 5:00 p.m. and the Lake of the Woods Control Board will meet possibly on June 14 in Warroad and the Lake of the Woods Agency meeting possibly on June 15 in Baudette.

BWSR Septic Grant

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the county received a Septic Grant to update 15 septic. He informed them that he is working out a ten (10) year maintenance plan for septic upkeep.

Office Fee Schedule

Land and Water Planning Director, Josh Stromlund met with the board and discussed the Administrative Subdivisions and Dwelling fees with the board. No action was taken.

Committee Reports:

The following committee reports were heard and discussed:

Commissioner Patty Beckel reported on:
- Joint Powers Economic Development
Commissioner Moorman reported on:
- North Country Board of Health
- Williams City Council Meeting

Correspondence:

The following correspondence was read and acknowledged: Board of Appeal and Equalization training; MN Pollution Control Score Block Grant.

Recess

With no further business before the board, Chairman Ken Moorman recessed the meeting at 3:24 p.m.

Attest: Approved: May 24, 2011

____________________________ ____________________________

John W Hoscheid, Ken Moorman,

County Auditor Chairman of the Board

Commissioner Proceedings

May 24, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 24, 2011, in the Commissioners’ Room at the Government Center.

Work Session

The work session was cancelled due to emergency circumstances which involved the County Sheriff’s Office.

Call to Order

Vice- Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Tom Hanson, and Arnesen. Commissioner Ken Moorman was excused from the meeting for other obligations. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: add Interview dates for County Assessor; Letter of support for Keystone XL pipeline; Consent travel for Dan Crompton and Lee Hancock. The motion was seconded by Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel as follows: Travel for Brent Birkeland on June 6-8 to Alexandria for MCCC Annual Conference; Travel for Julie Berggren and Terry Bandemer on May 16-18 to Duluth for Administrative Assistant Training; Peggy Mosher, Ruth Rizzi and Cherie Anderson on May 10-11 to Elk River for Inmate Supervision Training; Lorene Hanson on June 8-9 to St. Cloud for MCIT Training; Josh Stromlund on May 31-June 1 to St. Paul for Land Use Variance Standards; Dan Crompton and Lee Hancock on May 24-25 to Sauk Rapids for pick up of concrete box culvert. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel approve the minutes of May 10, 2011, regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director

Child Support Officers

Social Services Director, Nancy Wendler met with the County Board and introduced Craig Severs, Child Support officer to the board. The board introduced themselves and welcomed him to the county.

Claims

Social Services Director, Nancy Wendler met with the County Board and requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the following claims against the county:

Commissioners’ Warrants $ 11,774.15

Commissioners’ Warrants $ 26,010.83

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Technology Contract Approval

Social Services Director, Nancy Wendler met with the County Board requesting approval for a contract with Department of Human Services for technology upgrades for DHS Disability Services.

Motion

Motion was made by Commissioner Patty Beckel to approve the contract between DHS Disability Services Division and Lake of the Woods County Social Services for 2011, for the provision of technology upgrades, and to authorize Vice-Chairman Todd Beckel to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Child Support Consulting Contract

Social Services Director, Nancy Wendler met with the board requesting approval for purchase of service agreement with Rita Krause to provide assistance and consultation with the duties of the Child Support Officer.

Motion

Motion was made by Commissioner Hanson to approve the six (6) month contract for child support consultation services between Rita Krause and Lake of the Woods County Social Services, and to authorize Vice-Chairman Todd Beckel, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

Revenue $ 98,273.80

Road & Bridge $ 15,263.11

County Development $ 1,000.00

Solid Waste $ 1,317.50

$115,854.41

WARRANTS FOR PUBLICATION

Warrants Approved On 5/24/2011 For Payment 5/27/2011

Vendor Name Amount

Cenex Co-Op Services, Inc. 2,613.39

Dlt Solutions, Inc 4,762.58

M-R Sign Co, Inc 4,689.68

Norling Construction, Inc/Adam 66,325.87

Sjoberg’s Inc 16,094.00

60 Payments less than 2000 $21,368.89

Final Total: $115854.41

Further moved to authorize the payment of the following auditor warrants:

May 20, 2011 $ 27,637.57

May 23, 2011 $ 20,142.78

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Government Revenue Management (GRM)

County Auditor, John W. Hoscheid met with the board and requested approval for a GRM consulting services.

Motion

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid to sign the consulting service agreement with Ron Michaels Consulting effective May 15, 2011 thru December 1, 2011 for GRM Consulting services. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Sector Training

Chief Deputy Auditor, Lorene Hanson met with the board and updated them on the Minnesota Counties Intergovernmental Trust training sessions she attended. Highlights of the training session were: Human Resources; Compensation Plans/Pay Equity, and Health Reform Act.

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and requested approval for a lost warrant for David P. Arens.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for David P. Arens dated November 5, 2010 for $23.22 without furnishing indemnifying bond. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Dallas Block’s appointment with the board was cancelled due to emergency circumstances which involved the County Sheriff’s Office.

Human Resources

Human Resource Director, Wade Johannesen met with the board and requested that the Commissioners set a date for interviewing of County Assessor. The board set June 17, 2011 at 9:00 a.m. to hold a special session for interviews.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:04 a.m.

Veterans Service Policy

Commissioner Hanson presented the Veterans Service Policy to the board for their approval.

Motion

Motion was made by Commissioner Arnesen to approve the Veterans Service Policy with changes. The Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Letter of Support- Keystone XL Pipeline

Commissioner Arnesen presented a letter for support for the Keystone XL pipeline. The U.S. State Department is seeking comments on the project as part of the public comment period until June 6, 2011.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Moorman to sign the letter of support on the Keystone XL project. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chamber of Commerce

Chamber of Commerce, President, Mike Hovde and Treasurer, Karoline Ketchum met with the board requesting consideration to increase the Counties contribution from $2,500 to $5,000 for the fourth of July Celebration that the chamber hosts. They informed the board that due to the economy, other donations are down and costs have increased.

Motion

Motion was made by Commissioner Hanson to contribute an additional $1,500 from the Con-con funds for the 2011 Fourth of July Celebration. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Treasurer

County Treasurer, Mark Hall met with the board and reviewed the Inventory of Investments with the board.

North west community action

Northwest Community Action (NWCA) Director Mark Carlson met with the board requesting approval for lease for space at the Government Center North Building.

Motion

Motion was made by Commissioner Arnesen to enter into a lease agreement for space at the Government Center North Building with Northwest Community Action effective August 1, 2011 thru July 31, 2014 and authorize Chairman Moorman to sign, contingent upon the approval of County Attorney, Philip Miller. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

OLD/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- discussed;

Land Acquisition – none;

Red Lake Tribe – June 20, meeting;

Township Road Inventory/ATV Ordinance – working on map;

Line Workers School – next meeting is on May 25;

Veterans Service Policy – remove from old/new;

Inventory – none;

Beaver – none;

Clementson Bridge Property – Tim will discuss with MN DOT;

CAMA- June 14 & 15 training;

Goals and Objectives – none;

County Attorney

Part-time position salary and benefits

County Attorney, Philip Miller met with the board to discuss the County Attorney part-time position, salary and benefits.

Resolution

Resolution Amending the Part-Time Position of the

County Attorney’s Salary and Benefits

Resolution 2011-05-01

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS, the Lake of the Woods County Board recognizes that the County Attorney position is an elected position throughout the State of Minnesota, and;

WHEREAS, on January 5, 2010, the Lake of the Woods County Board designated the Lake of the Woods County Attorney position as a part-time, 60% position (minimum of three, eight hour days per week), and;

WHEREAS, the Lake of the Woods County Board desires to maintain the part-time designation for the Lake of the Woods County Attorney position, but recognizes that the part-time, 60% position (minimum of three, eight hour days per week) designation does not allow for full legal coverage for the Lake of the Woods County, and;

WHEREAS, on January 5, 2010, the Lake of the Woods County Board set the Lake of the Woods County Attorney annual salary at $50,000 with a full, county paid, benefit package, and;

WHEREAS, the Lake of the Woods County Board previously set the 2011 County Attorney Office budget, as well as the overall 2011 County budget, based on those figures, and;

WHEREAS, the Lake of the Woods County Board, in consultation with the County Attorney, desires to make changes to the salary and compensation package for the part-time elected position, and;

WHEREAS, the changes addressed in the resolution will have no adverse impact on the 2011 County Attorney Office budget, or the overall 2011 County budget, therefore;

THE LAKE OF THE WOODS COUNTY BOARD DOES HEREBY;

RESOLVE TO; effective the pay period beginning May 15, 2011;

Maintain the part-time designation for the elected Lake of the Woods County Attorney position;
Set the annual salary for the part-time position of the Lake of the Woods County Attorney at $65,000;
Maintain County PERA benefit contribution; and
Maintain the County minimum basic life insurance contribution.

The resolution was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Prevention Coalition Coordinator

County Attorney, Philip Miller updated the board that he will be advertising for the Coordinator for the Prevention Coalition Program.

Public works department

Road Tour Results

Public Works Director, Tim Erickson met with the board and reviewed the 2011 Road Tour results.

Mar-Kit Annual Meeting

Public Works Director, Tim Erickson informed the board that the Mar-Kit Annual meeting will be held on June 8, 2011 if any of them would like to attend.

911 Signs

Public Works Director, Tim Erickson discussed the 911 signs. He informed the board that 3,000 signs would cost the county $48,000 and the installation of the signs would cost $32,000.

Culvert

Public Works Director, Tim Erickson informed the board that the department was able to purchase a used culvert for $3,000; he noted that a new culvert would have cost $25,000. Lee Hancok and Dan Crompton will be picking up the culvert in Sauk Rapids.

Prosper Cemetery

Commissioner Arnesen discussed the Prosper Cemetery and the request of fencing the area which was viewed on 2011 road tour. The board requested that County Surveyor, Don Rasmussen get an estimate of a survey of the Proper Cemetery and bring back to the board with cost.

RECESS

The meeting was called to recess at 12:02 p.m. and reconvened at 1:00 p.m.

LAND AND WATER PLANNING

John Alexander Conditional Use Permit

Land and Water Planning Director, Josh Stromlund informed the board that John Alexander withdrew his Conditional Use Permit request.

Keith Pieper Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented the Findings of Facts for consideration for approval for the Conditional Use Permit for Keith Pieper to allow a commercial business consisting of a gunsmith work with firearm resale and trade in a Natural Environment District. Josh reviewed the Findings and Facts with the board.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Ken Pieper (Keith Pieper, authorized agent) Date: May 24, 2011

Location/Legal Description: A 8.35 acre tract in the SW1/4 of the NW1/4 and a 4.00 acre tract in the NW1/4 of the SW1/4 of section 17, T. 161N, R. 33W (McDougald) Parcel # 22.17.23.010

Project Proposal: Applicant is requesting to allow a commercial business consisting of gunsmith work with firearm resale and trade in a Natural Environment District.

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )

Why or why not? The values important to the county as it develops an approach to managing its land base are as follows:

Individual Choice: In the types of work and leisure to pursue

Local Influence: Over policy that affects the lives of county citizens

Conservation: Of the resources in the county. Those resources would be used in a way that they remain healthy for future generations

Balance: Between individual’s rights and the public’s welfare and between competing economic development and environmental protection objectives

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? The proposed project is consistent by providing adequate parking, two accesses which provides flow through traffic capabilities, noise will be minimal as the business will be conducted in an existing building, and the potential pollution hazard is mitigated by self contained units on the milling machine.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )

Why or why not? The sandy soils allow for infiltration of stormwater runoff and the location is not within a shoreland area.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )

Why or why not? No construction is proposed which would alter the existing topography, drainage features and vegetative cover.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? The proposed project location is not within a floodplain or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A (X)

Why or why not? No alteration of ground is associated with the proposed use as it will be conducted within an existing building.

7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )

Why or why not? The proposed project will not create an additional access off of 70^th Avenue NW as there are two accesses currently servicing the property which provides flow through traffic capabilities. Additionally, Highway 11 has a right turn lane for west bound traffic.

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? The adjacent land uses in the general proximity to the proposed project consists of commercial, agricultural, and residential.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES ( ) NO ( ) N/A (X)

Why or why not? The requested use is not within a shoreland area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X) NO ( ) N/A ( )

Why or why not? Liquid waste from the milling machines will be self contained. This waste will be stored in an appropriate manner until such time a vendor disposes of it properly.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? The requested use is not within a shoreland area.

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( ) N/A ( )

Why or why not? A private well and septic system are currently in place on the property.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)

Why or why not? The requested use will not generate additional traffic to public waters.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)

Why or why not? The proposed project does not have above or below ground storage tanks.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES (X) NO ( ) N/A ( )

Why or why not? There is natural vegetation on the North and East sides of the property. However, due to other conditional use requests for commercial use of the property, visibility of the property is needed from Highway 11 and 70^th Avenue NW.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )

Why or why not? Applicant has stated that a two (2) foot by two (2) foot sign is to be placed on the existing building in which the proposed project is to be located.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES (X) NO ( ) N/A ( )

Why or why not? There are two accesses currently servicing the property which provides flow through traffic capabilities. Adequate parking area exists on the property.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows:

Hours of operation are from Monday through Saturday 8:00 am to 5:00 pm.
Comply with all Federal and State regulations in regards to firearms.
Copies of Federal and State licenses to be placed on file with the Land & Water Planning Office.
No bluing is to be conducted on-site.
No reloading equipment or accessories are to be sold, however, blackpowder can be offered for sale.
A two (2) foot by two (2) foot or not to exceed four (4) square foot sign is allowed on the existing building.

Approved as Presented ( )

Approved with Conditions (X)

Denied ( )

_____________________________________

Todd Beckel

Vice Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Land and Water Planning Director, Josh Stromlund recommended the board to approve the Condition Use Permit.

Motion

Motion was made by Commissioner Patty Beckel to approve the Conditional Use Permit for Keith Pieper to allow a commercial business consisting of a gunsmith work with firearm resale and trade in a Natural Environment District. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Kevin King Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented the Findings of Facts for consideration

approval for a Conditional Use Permit for Kevin King requesting to allow a commercial business consisting of short term vacation rental of applicant’s existing residential cabin in a Natural Environment District.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Kevin King (Northwoods Getaway, LLC) Date: May 24, 2011

Location/Legal Description: Lot 13, Block 2, Brush Island, section 29, T. 168N, R. 33W, Parcel#03.51.02.130

Project Proposal: Applicant is requesting to allow a commercial business consisting of short term vacation rental of applicant’s existing residential cabin in a Natural Environment District.

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )

Why or why not? The values important to the county as it develops an approach to managing its land base are as follows:

Individual Choice: In the types of work and leisure to pursue

Local Influence: Over policy that affects the lives of county citizens

Conservation: Of the resources in the county. Those resources would be used in a way that they remain healthy for future generations

Balance: Between individual’s rights and the public’s welfare and between competing economic development and environmental protection objectives

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? Applicant has a compliant septic system and the proposed use will require a Minnesota Department of Health (MDH) license.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( ) NO ( ) N/A (X)

Why or why not? No construction is associated with project proposal.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES ( ) NO ( ) N/A (X)

Why or why not? No construction is associated with project proposal.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? Project proposal is not located in a floodplain and/or floodway of Lake of the Woods.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A (X)

Why or why not? No construction is associated with project proposal.

7. Is the site in harmony with existing and proposed access roads? YES ( ) NO ( ) N/A (X)

Why or why not? There are no access roads as the project proposal is located on an island. The property is only accessible by boat in the summer and snowmobile or vehicle during winter months.

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? There are other rental properties, such as resorts located at the Northwest Angle, for vacation/tourist destinations. The conditions placed upon approval will provide more insight as to the compatibility of the project proposal.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (X) NO ( ) N/A ( )

Why or why not? Property is located on an island and only accessible by water.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X) NO ( ) N/A ( )

Why or why not? Property has a compliant septic system.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES (X) NO ( ) N/A ( )

Why or why not? No alteration of existing vegetation is proposed.

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( ) N/A ( )

Why or why not? The property has a compliant septic system and the MDH license will ensure drinking water standards are met. Applicant has submitted a well test that sample provided meets MDH drinking water standards.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (X) NO ( ) N/A ( )

Why or why not? Lake of the Woods is approximately 300,000 acres in size.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)

Why or why not? No above or below ground storage tanks are proposed.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES (X) NO ( ) N/A ( )

Why or why not? Adequate buffers exist between properties.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES ( ) NO ( ) N/A (X)

Why or why not? No signage is proposed.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES (X) NO ( ) N/A ( )

Why or why not? Applicant has a 32 foot crib dock for property. Young’s Bay Resort will provide parking and launching facilities for vehicles, trailers, and boats. Brush Island marina can be used as a secondary site for mooring of boats.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows:

A Rental Handbook and renter contract is to be prepared and a copy sent to the Land and Water Planning Office within thirty (30) days of the Notice of Approval. The Rental Handbook and contract must address items such as, but not limited to, the following:
1. Rental rules to all renters of the property
2. Renters need to respect the landowners all around the island and not be disruptive to the environment, other people or their private property.
3. Proper disposal of garbage.
4. Proper disposal of the remains from fish cleaning.
5. Small campfires may be allowed in a fire pit only. The fire pit must be located in a safe designated area circled by rock or brick. No campfires should be allowed when conditions are conducive for wildfires.
The existing buffer is to be maintained to provide adequate screening from adjacent properties.
Maximum occupation is not to exceed ten (10) people.
Review of this proposal will take place in approximately one (1) year from the date of the Notice of Approval. At this review hearing, the landowner is to provide a history of rentals from the previous calendar year.
Rental of the property is limited to 100 days per calendar year.
The proposed use is subject to sale and lodging taxes.
A Minnesota Department of Health (MDH) license is required for the proposed use.
No food services are to be provided.
The proposed use is limited to a maximum of four (4) motorized boats that can be moored overnight either at the property or at the marina. The maximum number of motorized boats does not include boats personally owned by the landowner.
A maximum of one (1) permanent fish house can be stored on the property, out of view from adjacent property owners.
Complaints must be responded to and addressed within three (3) days of when the landowner is notified by the person(s) filing the complaint.

Approved as Presented ( )

Approved with Conditions (X)

Denied ( )

_____________________________________

Todd Beckel

Vice Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Land and Water Planning Director, Josh Stromlund recommended that the board approve the Condition Use Permit.

Motion

Motion was made by Commissioner Hanson to approve the Conditional Use Permit with conditions set forth for Kevin Kings Conditional Use Permit to allow a commercial business consisting of short term vacation rental of applicant’s existing residential cabin in a Natural Environment District. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

fee schedule

Land and Water Planning Director, Josh Stromlund met with the board and requested approval for office fee structures.

Motion

Motion was made by Commissioner Patty Beckel to approve the Land and Water Fee Structure as follows:

LAND & WATER PLANNING OFFICE

PERMIT FEE SCHEDULE – 2011

General Information: Permits are required for any new building construction (including mobile homes) or alterations that change the outside dimensions of the structure; for the installation or alteration of on-site sewage treatment systems; and grading and filling in shoreland areas. Building contractor license numbers and site drawings are required for all building permits.

Type of Permit	Current Fee
*Land Use Permit*:
Combined Permit (Includes house and sewage system)- Dwellings unit at or under 2,000 square feet footprint including attached garage- Dwellings unit over 2,000 square feet footprint including attached garage This is for undeveloped lots only or complete redevelopment of a lot	*$150.00$250.00***
Dwelling Unit with or without attached garage- At or under 2,000 square feet footprint- Over 2,000 square feet footprint Commercial building	*$100.00$200.00$125.00*
Garage, storage sheds, or separate structure over 12’ x 20’	*$75.00*
Storage sheds, or structures smaller than 12’ x 20’ (No pre-site)	*$50.00*
Legal addition(s) on a single structure	*$75.00*
Deck (over 3 feet above the natural ground)	*$50.00*
*Sewage Treatment Permit*:
Residential sewage system per dwelling unit (new or alteration)	*$100.00*
Drain field Extension	*$50.00*
Commercial design with flow over 1,000 gallons per day	*$150.00*
*Subdivisions*:
Platting/Subdivision Application (Non-refundable) – base fee – plus *$50.00/Lot* – payable at submission of Final platCounty Surveyor’s Final Plat Check – base fee- plus *$20.00/Lot* with minimum fee of $500.00Administrative Subdivision Application (Non-refundable) – base fee- Plus *$50.00/LotCounty Surveyor’s Review – base fee- plus $10.00/Lot* with minimum fee of $200.00	*$400.00* *$400.00* *$200.00* *$150.00*
*Special Use Request Permits:*
Conditional Use Application (Non-refundable) – plus *$46.00* Recording Fee	*$200.00*
Variance Application (Non-refundable)- plus *$46.00* Recording Fee	*$200.00*
Zoning Amendment Application (Non-refundable)- plus *$46.00* Recording Fee	*$200.00*
Wetland Appeal Application Fee	*$500.00*
ANY AFTER-THE-FACT PERMIT	*3 times required fee*

Issuing of permits initiates a review of your septic system. Nonconforming systems are required to be upgraded.

IMPORTANT NOTICE: IT IS THE PROPERTY OWNERS RESPONSIBILITY TO OBTAIN ALL NECESSARY PERMITS PRIOR TO ANY WORK BEING DONE.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Combining Planning Commission with Board of Adjustment

Land and Water Planning Director, Josh Stromlund met with the board to discuss the option of combining the Planning Commission with the board of adjustment. No action was taken.

cell phone

Land and Water Planning Director, Josh Stromlund met with the board to discuss his new cell phone and billing concerns. The technology committee will meet and give recommendation to the board.

Committee Reports:

No committee reports were heard.

Correspondence:

No correspondence was received.

Recess

With no further business before the board, Vice- Chairman Todd Beckel recessed the meeting at 2:42 p.m.

Attest: Approved: June 14, 2011

____________________________ ____________________________

John W Hoscheid, Todd Beckel,

County Auditor Vice-Chairman

April, 2011

Commissioner Proceedings

Special Board Meeting

April 1, 2011

The Lake of the Woods County Board of Commissioners met in special session on Friday, April 1, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Moorman called the meeting to order at 8:15 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Todd Beckel, Hanson and Moorman. Also present was: County Auditor, John W. Hoscheid. Absent: Commissioners Arnesen and Patty Beckel.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions: Sanford Health Lease Agreement and Community Reinvestment Fund USA. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Hearing

Chairman Moorman discussed the Economic Development Authority meeting, which was held on March 28, 2011. The EDA board requested that the County Board set a Public Hearing on April 26, 2011 at 3:00 p.m. for the proposed Modification of the Boundaries of Redevelopment Project area No. 1.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 2011-04-01

SET PUBLIC HEARING ON THE MODIFICATION OF THE BOUNDARIES OF REDEVELOPMENT PROJECT AREA NO. 1

WHEREAS: Redevelopment Project Area No. 1 (the “Project Area”), and the Plan relating thereto (the “Plan”), were adopted by the Lake of the Woods County Economic Development Authority (“LOW EDA”), upon proper notice and public hearing on January 25, 2011;

WHEREAS: the LOW EDA is proposing to acquire property and construct a building (the “School”) for the purpose of leasing the School to a technical college to operate a Lineman School in Lake of the Woods County (the “Lease”);

WHEREAS: it is proposed that the United States Department of Agriculture Rural Development will make a grant to North Star Electric Cooperative to fund a loan to the LOW EDA to partially finance construction of the School;

WHEREAS: the Lake of the Woods County Planning Office has reviewed and approved the Plan;

WHEREAS: in order for the LOW EDA to fully exercise its redevelopment powers with respect to the School and other projects, the School site and the site of any other project must be within the Project Area;

WHEREAS: the LOW EDA is requesting the Lake of the Woods County Board to hold a public hearing on the proposed modification of the boundaries of the Project Area to enable the LOW EDA to utilize the powers granted to it for the School and throughout the entire County;

BE IT RESOLVED, that Lake of the Woods County Board of Commissioner request the following:

Public Hearing.

The Board requests the County Auditor on behalf of the County to set a public hearing to be held by the County Board on the modification of the boundaries of the Project Area on Tuesday, April 26, 2011, at 3:00 p.m.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Sanford Medical Center- Thief River Falls

County Auditor, John W. Hoscheid met with the board and presented a lease agreement for space at the Government Center North with Sanford Medical Center.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman to sign the lease agreement for space between Lake of the Woods County and Sanford Medical Center, Thief River Falls effective January 1, 2011 and terminating December 31, 2011. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Community Reinvestment Fund USA

The board received correspondence, from EDA Secretary, Christie Russell informing them that there will be a presentation by Community Reinvestment Fund USA on April 12, 2011 at 6:30 p.m. in Baudette. This was placed on April 12, 2011 board agenda.

RECESS

With no further business before the Board, Chairman Moorman called the meeting to recess at 8:40 a.m.

Attest: Approved: April 12, 2011

____________________________ ____________________________

County Auditor, John W. Hoscheid Ken Moorman, Board Chairman

Commissioner Proceedings

April 12, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 12, 2011, in the Commissioners’ Room at the Government Center.

Sheriff’s Work Session

County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board at 8:00 a.m. for a work session to discuss the following: Stonegarden, Truck Usage, Northwest Angle and Inventory. No action was taken.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Tom Hanson to approve the agenda with the following additions: Vanguard Appraisals and County Attorney. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Work Session

It was the consensus of the County Board to schedule a work session for the County Sheriff’s Department on Tuesday, April 26, 2011 at 8:00 a.m.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel as follows: Dessa Brunette to Willmar for mandatory training for new social workers – April 29, May 23-25, June 15-17, August 17-19 and September 19-21; and Lorene Hanson to St. Paul for MCIT Public Sector training – April 13-15. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of March 22, 2011, regular meeting, with changes; and April 1, 2011, special board meeting The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Tom Hanson to approve the following claims against the county:

Commissioners’ Warrants $ 15,979.44

Commissioners’ Warrants $ 6,880.27

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Contract for Services

Social Services Director, Nancy Wendler met with the County Board requesting approval to contract for child support services for an interim of 6 months.

It was the consensus of the County Board to approve moving forward with preparing a contract for child support services, and to then have Nancy bring the proposed contract to the County Board for final review and approval.

Collaborative Grant

Social Services Director, Nancy Wendler informed the County Board of a Collaborative Grant approved for Lake of the Woods County.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Revenue $ 135,957.66

Road & Bridge $ 25,120.41

County Development $ 652.00

Solid Waste $ 24,243.64

$ 185,973.71

WARRANTS FOR PUBLICATION

Warrants Approved On 4/12/2011 For Payment 4/15/2011

Vendor Amount

Affiliated Computer Services 9,247.10

Cenex Co-Op Services, Inc. 5,629.61

Drown Associates,Inc/David 12,159.40

Low Highway Dept 2,155.24

Mar-Kit Landfill 11,281.05

Motorola Solutions, Inc 20,802.15

Norling Construction, Inc/Adam 58,500.00

R & Q Trucking, Inc 2,402.65

Roseau County Cooperative Assn 2,108.88

University Of Mn 8,307.50

Voyageurs Communications, Inc 4,793.34

Voyageurs Comtronics, Inc 2,640.00

Woody’s Service 2,606.76

91 Payments less than 2000 $43,340.03

Final Total: $185,973.71

Further moved to authorize the payment of the following auditor warrants:

March 23, 2011 $ 13,591.34

March 29, 2011 $ 52.50

April 5, 2011 $ 106,869.65

April 6, 2011 $ 69,360.11

April 7, 2011 $ 103,488.00

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:30 a.m. and reconvened at 9:35 a.m. as follows:

Line Workers Facility

County Auditor, John W. Hoscheid gave an update to the County Board on expenses to date for the Line Workers Facility.

Postage Machine Motion

Motion was made by Commissioner Ed Arnesen to accept the proposal from Deatons Mailing Systems, Inc and to authorize purchasing a postage machine in the amount of $9,662.57, with the funding from the revenue fund. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Willie Walleye Day

Motion was made by Commissioner Todd Beckel to contribute $500 to the Willie Walleye Day celebration, with the funding from the revenue fund. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Vanguard Appraisals

Motion was made by Commissioner Tom Hanson to approve the Document Image Capture and Extractor of Data (DICED) License Agreement and Service Contract with Vanguard Appraisals, Inc; and further authorize the County Board Chairman Ken Moorman and County Auditor John W Hoscheid to sign the same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Veterans Service Policy

Commissioner Tom Hanson presented a draft Veterans Service Policy to the County Board for review and discussion.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:15 a.m. as follows:

Assessor’s Office

Appointment of Interim County Assessor

Assistant Assessor, Dale Boretski met with the County Board to discuss the County Assessor vacancy.

Motion was made by Commissioner Ed Arnesen to appoint Dale Boretski as Interim County Assessor, with an increase of $500 per month, beginning March 8, 2011, until further notice. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, carried as follows: Voting For: Commissioners: Ed Arnesen, Patty Beckel, Tom Hanson and Ken Moorman; Voting Against: Commissioner Todd Beckel. Commissioner Todd Beckel (other responsibilities in the office will be taken on by other office staff that will not be compensated)

Recorder’s Office

Passport Acceptance Agent

County Recorder, Susan Ney updated the County Board on the Passport Acceptance Facility and the staffing modifications being made to implement a “Dual Function Facility” effective April 25, 2011.

Old/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- update;

Land Acquisition – It was the consensus of the County Board to schedule a work session for Tuesday, May 10, 2011, at 8:00 a.m.;

Red Lake Tribe – update;

Township Road Inventory – reviewed;

Line Workers School – reviewed;

Veterans Service Policy – reviewed;

Inventory – nothing new;

Beaver – reviewed correspondence on Senate/House Bills for Beaver Control;

Clementson Bridge Property – update;

CAMA- update;

Goals and Objectives – update.

Community Reinvestment Fund USA

Correspondence was read reminding the County Board of the presentation for the Community Reinvestment Fund USA at the Government Center at 6:30 p.m., Tuesday, April 12, 2011.

NW Community Action – Gayle Peterson

NW Community Action Representatives Gayle Peterson and Diane Hayes updated the County Board on the services provided by NW Community Action and requested the following resolutions:

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Resolution Authorizing Administration of

the Minnesota Housing Finance Agency’s

Family Homeless Prevention and Assistance Program

Resolution Number 11-04-01

WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County and Northwest Community Action, Inc;

WHEREAS, Tri-Valley Opportunity Council, Inc. desires to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

WHEREAS, in order to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County, it is necessary for Tri-Valley Opportunity Council, Inc. to file a resolution of approval executed by the Lake of the Woods County Board of Commissioners with the Minnesota Housing Finance Agency;

NOW, THEREFORE BE IT RESOLVED, that Tri-Valley Opportunity Council, Inc. is hereby authorized to:

Submit a proposal to the Minnesota Housing Finance Agency for funds from the Family Homeless Prevention and Assistance Program to assist people in Lake of the Woods County;
Administer the Family Homeless Prevention and Assistance Program in Lake of the Woods County, according to the program guidelines, contingent upon funding being granted.

The resolution was seconded by Commissioner Tom Hanson, and the same being put to a vote, was carried unanimously.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Support Services For Long-Term Homeless People

Living In Northwestern Minnesota

Letter of Agreement

Lake of the Woods County

Resolution Number 11-04-02

Lake of the Woods County Board of Commissioners agrees to participate in “Support Service Funds for Long-Term Homeless People” from the Department of Human Services, in collaboration with a multi-county consortium consisting of Northwest Regions 1 and 2, and West Central Region 4.

Hubbard County will serve as the Lead County and Grantee for this project.

Leech Lake Indian Reservation, White Earth Indian Reservation, and Red Lake Indian Reservation will partner with the multi-county consortium and will receive services as a result of this project.

Lake of the Woods County Board of Commissioners affirms to fully cooperate and participate in the collaborative project to provide support services to individuals and families who experience long-term homelessness.

Lake of the Woods County Board of Commissioners and Mahube Community Council, Inc. agrees to communicate with partners of the multi-county consortium on a regular basis, receiving reports and information regarding progress of the project from the Service Provider Partner.

Lake of the Woods County Board of Commissioners agrees to review the service plan and provide feedback to the Service Provider Partner regarding expectations and services provided.

Lake of the Woods County Board of Commissioners will participate in decision making for the project with the multi-county consortium.

In the event that full funding is not received, secured funds will be pro-rated relative to each county/agency/tribe’s original request.

The contact person for the Northwestern Minnesota Support Services for Long-Term Homeless People project is Leah Pigatti.

The administrative agent for the project is Mahube Community Council, Inc.

The resolution was seconded by Commissioner Patty Beckel, and the same being put to a vote, carried unanimously.

Lake of the Woods Sustainability Foundation

Motion was made by Commissioner Todd Beckel to appoint Commissioner Ed Arnesen as the appointment from Lake of the Woods County to the Lake of the Woods Sustainability Foundation Committee and to appoint Commissioner Patty Beckel as the alternate. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Committee Reports:

The following committee reports were heard and discussed:

Commissioner Tom Hanson reported on:
- Hwy 11 Task Force
Commissioner Patty Beckel reported on:
- GIZIIBII
Commissioner Todd Beckel reported on:
- MRCC
- AMC Legislation
- Line Workers Facility
- PILT
- Northern County Land Use Meeting
Commissioner Ken Moorman reported on:
- Aging Advisory Committee
- Mental Health Advisory

Emergency Management

Limited Interoperability Participation Plan

Emergency Management Director Holly House updated the County Board on the Limited Interoperability Participation Plan.

Motion was made by Commissioner Todd Beckel to approve the updated Limited Interoperability Participation Plan as presented; and further authorize County Board Chairman Ken Moorman to sign the same. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

Planning Commission

Motion was made by Commissioner Tom Hanson to close the regular meeting at 1:00 p.m. and open the Planning Commission. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The following were in attendance for the Planning Commission – Conditional Use Permit for Kevin King: Kevin King, Gregg Hennum, Michele Thompson, Linda Kingery and Bradley Kingery.

Kevin King- Request for Conditional Use Permit

Kevin King (Northwoods Getaway, LLC) – A Conditional Use Permit as required by the Lake of the Woods County Zoning Ordinance, to allow a commercial business consisting of short term vacation rental or applicant’s existing residential cabin in a Natural Environment District.

Land & Water Planning Director, Josh Stromlund explained the request of Mr. Kevin King. He stated that Mr. King would like to operate a commercial business consisting of renting out his current seasonal residence on Lot 13, Block 2, Brush Island Subdivision. He then introduced Mr. King to explain the request in more detail.

Mr. King explained that because he resides at this location for less than 1/3 of the year, he would like to rent out the entire place to offset the mortgage and taxes. The residence would be able to accommodate 10 individuals which would consist of single party rentals on a weekly basis. He doesn’t anticipate more than 8 or 10 rentals per year as it is geared toward high end clientele. There will be no food services available to the clientele as they will be on their own to prepare their own meals. He does own an additional lot on Brush Island and currently has no intentions to utilize that for commercial business.

Chairman Ken Moorman opened the floor for testimony.

Greg Hennum stated that he was not for or against this type of proposal but rather to ensure that Mr. King’s request is on a level playing field with the resorts in the area. Mr. Hennum’s main concern was that Mr. King would be paying lodging tax, insurance, and inspected by the Minnesota Department of Health if required to do so.

Michele Thompson stated that when she purchased the property she was told that it was a quiet residential area. This proposal would increase new traffic to the area and would lead to debris, glass, garbage and increased use of the marina. She continued to say that we don’t know who is next door to us and we leave everything out in the open. She wondered who would pay for the road and marina maintenance; and would the clients be charged, as it would increase the use of the marina and trail?

Linda and Bradley Kingery shared the same concerns as Ms. Thompson. They stated that there is commercially zoned property located on the island near the marina. They have talked with Jerry Klema in regards to the commercial use of the property. They wondered about increased law enforcement in handling the bad clients versus the good clients. They also brought up the Covenants and Restrictions that run with the land.

Chairman Moorman brought the discussion back to the table and Commissioner Arnesen asked if the Minnesota Department of Health would require licensure of this type of project. Mr. Stromlund stated that the regulations are gray, but he would further look into if the Minnesota Department of Health would require licensure or not. In regards to the Covenants and Restrictions, Mr. Stromlund indicated to the County Board that they have not been recorded against the property and the office does not have a copy, but he would contact the developers to obtain one. Mr. Stromlund said that at the next County Board meeting he would hope to provide these documents for the County Board to review.

Motion was made by Commissioner Todd Beckel to close the Planning Commission and open the regular meeting at 1:53 p.m. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SWCD

Land & Water Planning Director, Josh Stromlund met with the County Board presenting a “Solicitation for Offers” for space requirements for the current occupants at the Federal Building (SWCD, NRCS and FSA). The County Board discussed the offer and declined to bid.

NRCS Watershed Team

Land & Water Planning Director, Josh Stromlund gave an update to the County Board on the NRCS Watershed Team.

County Attorney-Work Session

County Attorney, Phil Miller met with the County Board to discuss potential revenue sources, upcoming cases requiring additional time, and health insurance.

Sheriff’s Office

Authorization to Purchase Squad Car

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the County Board. They presented quotes and requested approval to purchase a new squad car with funding from the Stonegarden Grant.

Motion was made by Commissioner Tom Hanson to approve the purchase of a 2011 Chevrolet Caprice in the amount of $27,164.78 with the funding from the Stonegarden Grant. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Correspondence:

The following correspondence was read and acknowledged: AMC 2011 Budget Reductions and Senate/House Bills for Beaver Control.

Recess

With no further business before the board, Chairman Ken Moorman recessed the meeting at 3:53 p.m.

Attest: Approved: April 26, 2011

____________________________ ____________________________

John W Hoscheid, Ken Moorman,

County Auditor Chairman of the Board

Commissioner Proceedings

April 26, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 26, 2011, in the Commissioners’ Room at the Government Center.

Sheriff’s Work Session

County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board at 8:00 a.m. for a work session.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Commissioner Arnesen was absent. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: purchase of ATV, travel for Jo Thoreson, discussion of Tax Forfeited Land, Part-time Deputy Sheriff hire, Part- time Sheriff PERA. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel as follows: Jodi Ferrier to Woodbury on August 15-18 for Chemical Dependency Assessor Training, Dawn Christianson to Alexandria on June 5-9 for MCCC Conference; Jo Thoreson to Brainerd on May 11-13 for Central Minnesota Clerical Personnel Association Staying Afloat During Turbulent Times. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of April 12, 2011, regular meeting, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 14,745.16

Commissioners’ Warrants $ 27,702.35

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Contract for Services

Social Services Director, Nancy Wendler met with the County Board requesting approval for a contract with Sanford Medical Center.

Motion

Motion was made by Commissioner Patty Beckel to approve the contract between Sanford Medical Center in Thief River Falls and Lake of the Woods County Social Services for the period of 05/01/11 – 04/30/12 for the provision of onsite mental health physician’s assistant services for medication management and medication education and to authorize Chairman Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Tom Hanson to approve the claims against the county as follows:

Revenue $ 26,650.15

Road & Bridge $ 1 4,601.68

County Development $ 713.00

Solid Waste $ 1,235.85

$ 43,200.68

WARRANTS FOR PUBLICATION

Warrants Approved On 4/26/2011 For Payment 4/29/2011

Vendor Name Amount

Arnesen/Ed 3,915.22

Avtex Solutions, Llc 5,000.00

Minnesota Ui 2,761.38

Mn Counties Computer Co-Op 3,952.90

Pb Distributing Inc 7,784.00

41 Payments less than 2000 $19,787.18

Final Total: $43200.68

Further moved to authorize the payment of the following auditor warrants:

April 13, 2011 $ 47,818.92

April 20, 2011 $ 63,211.18

April 23, 2011 $ 99,256.83

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Snowmobile Trails

County Auditor, John W. Hoscheid requested approval for the Sponsorship of Snowmobile Trails Assistance Program for Border Trails, Northwest Angle Edge Riders Club and Lake of the Woods Drifters.

Resolutions

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-04- 03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Hanson and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 11-04- 04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 11-04-05

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Resolution was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Sjoberg’s Cable T.V.

County Auditor, John W. Hoscheid met with the board and presented the Sjoberg’s Cable T.V. Agreement to the board for their approval.

Motion

Motion was made by Commissioner Hanson to enter into a service agreement between Sjoberg’s Inc., and Lake of the Woods County for signals from KXJB,KVLY, WDAZ and KBRR to be delivered to its translator site located at Williams, MN, in the amount of $1,334.00 per month, retroactive from October, 2009 and authorize Chairman Moorman, County Attorney, Philip Miller and County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Hanson, Patty Beckel and Moorman. Voting against: Commissioner Todd Beckel. Commissioner Todd Beckel thanked Commissioner Hanson for all his work on getting the agreement in place, but cannot support County T.V.

Department of Public Safety Lease

County Auditor, John W. Hoscheid met with the board and presented the lease with the State of Minnesota for the Department of Public Safety, Driver and Vehicle Services for the use of the Commissioners’ Room for Drivers License exams.

Motion

Motion was made by Commissioner Todd Beckel to enter into a lease agreement between Lake of the Woods County and the State of MN Department of Administration, acting for the benefit of the Department of Public Safety, Driver and Vehicle Services for occupying the Commissioner’s Room for driver exam station commencing on July 1, 2011 through June 30, 2014, between the hours of 10:00 a.m. to 2:30 p.m. on the 1^st, 3^rd, and 5^th Thursday of each month and authorize County Auditor, John W. Hoscheid and Chairman Moorman to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Affidavit for lost warrant

County Auditor, John W. Hoscheid met with the board requesting approval for a lost warrant for Jean Larson.

Motion

Motion was made by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for Jean Larson dated November 12, 2010 for $194.25 without furnishing indemnifying bond. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Service Contract with Roseau County

County Auditor, John W. Hoscheid met with the board requesting approval for professional service contract with Roseau County Auditor’s office for property tax process and training.

Motion

Motion was made by Commissioner Hanson to enter into a Professional Service Contract with Roseau County Auditor’s office to provide property tax process and training commencing May 1, 2011 and terminating December 31, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Tax Forfeited Land

County Auditor, John W. Hoscheid met with the board and presented a letter that he is sending to the City of Baudette for their approval for a public auction, or auction to adjacent owners, or requests a conveyance to the City of Baudette for public use for a parcel of land that has forfeited in the City Limits.

Part time Deputy Sheriff Hire

County Auditor, John W. Hoscheid met with the board requesting approval to hire a Part time License Deputy Sheriff.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Hiring of a Licensed Part-Time Peace Officer

Resolution No. 2011-04-06

WHEREAS; MN Statute § 626.8468 allows a Law Enforcement Agency to employ licensed part-time peace officers; and

WHEREAS, MN Statute §626.84 subd. 1 (d) allows licensed part-time peace officers to work no more than an average of 20 hours per week (1,040 hour per year), not including time spent on call when no call to active duty is received, calculated on an annual basis, who has either full powers of arrest or authorization to carry a firearm while on active duty; and

WHEREAS, the Sheriff and the County Board desires to fill the position recently vacated by the retirement of Robert Nunn; and

NOW THEREFORE, BE IT RESOLVED, Lake of the Woods County Sheriff, Dallas Block recommends to the County Board to hire Jason Goulet as a licensed part-time peace officer for Lake of the Woods County, effective April 25, 2011;

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

PERA Resolution

County Auditor, John W. Hoscheid met with the board requesting approval for Jason Goulet to be in the Police and Fire plan with Public Employees Retirement Association.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

County Board PERA Resolution

Resolution 2011-04-07

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Jason Goulet meets all of the following Police and Fire membership requirements:

Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
Said position charges this employee with the prevention and detection of crime;
Said position gives this employee the full power of arrest, and
Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public works department

Project sp 039-070-004

Public Works Director, Tim Erickson met with the board and presented the Bidders List for project- SP 039-070-004 as follows:

KGM Contractors, Inc. $167,279.00

Knife River Materials $176,728.00

Mark Sand & Gravel Co. $476,542.50

Minn-Dak Asphalt Inc. $224,622.76

Public Works Director, Tim Erickson recommended to award the bid to KGM Contractor Inc.

Motion

Motion was made by Commissioner Todd Beckel to award the bid for S.P. 39-070-004, Shoulder Paving and Rumble Strips to KGM Contractors, Inc. in the amount of $167,279. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Project S.A.P. 39-605-09 and S.A.P. 39-616-06

Public Works Director, Tim Erickson met with the board and presented the Bidders List for project- S.A.P. 39-605-09 and S.A.P. 39-616-06 as follows:

KGM Contractors, Inc. $1,863,828.40

Knife River Materials $1,378,287.20

Mark Sand & Gravel Co. $1,447,094.12

Minn-Dak Asphalt Inc. $1,599,644.20

Public Works Director, Tim Erickson recommended to award the bid to Knife River Materials.

Motion

Motion was made by Commissioner Hanson to award the bid for S.A.P. 39-605-09 and S.A.P. 39-616-06, Mill Bituminous Surface, Bituminous Surfacing and Aggregate Shoulders in the amount of $1,378,287.20. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Autocad Civil 3D Crossgrade Software

Public Works Director, Tim Erickson met with the board requesting approval to purchase two (2) Autocad Civil 3D Crossgrade software licenses.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase two (2) Autocad Civil 3D Crossgrade software licenses to compliment the Public Works Department’s GID and Trimble Software. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Mowers

Public Works Director, Tim Erickson met with the board requesting approval to purchase two (2) new mowers.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to purchase two (2) new mowers for the Public Works Department in the amount of $13,500 with trade as previously approved within the 2011 capital expenditure budget. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Reappointment

Public Works Director, Tim Erickson met with the board to discuss his four (4) year reappointment as Public Works Director.

Motion

Motion was made by Commissioner Todd Beckel to reappoint Public Works Director, Tim Erickson to another four-year term beginning on May 1, 2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Job Evaluation- Public Works Director

The board will meet on May 17, 2011 at 7:00 a.m. for Public Works Director, Tim Erickson job evaluation.

County Auditor

County Auditor, John W. Hoscheid and Chief Deputy Auditor, Lorene Hanson met with the County Board to explain the PERA plans.

Rescinding PERA Resolution No. 2011-04-07

Motion was made by Commissioner Todd Beckel to rescind the previous PERA Resolution No. 2011-04-07. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Baudette Tower Space

County Auditor, John W. Hoscheid met with the County Board and presented a letter of request from Minnkota Power to lease antenna space off the Baudette Tower. It was the consensus of the County Board to have County Auditor, John W. Hoscheid move forward with a lease agreement with Minnkota Power.

MN Redesign

The board discussed the Minnesota Accountable Government, Innovation and Collaboration (MAGIC) Act.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-04-08

Minnesota Accountable Government, Innovation and Collaboration (MAGIC) Act

WHEREAS, Minnesota is consistently placed at or near the bottom of national measures that assess the capacity for local government innovation in all 50 states,

WHEREAS, Minnesota and its counties face significant demographic trends that will require innovative approaches to program delivery in order to adequately meet the growing and changing needs of citizens;

WHEREAS, counties with innovative ideas should be provided the requisite opportunity and flexibility to successfully implement those ideas so as to best serve their communities,

WHEREAS, counties across Minnesota boast significant geographic, demographic and economic diversity that thus requires maximum flexibility in programmatic implementation,

WHEREAS, counties are willing and able to identify, implement and methodically verify increased programmatic efficiencies through a process that will cultivate and sustain a strong and trusting state-local partnership, and

WHEREAS, transitioning to an outcomes-based system of program evaluation is in the best interest of every Minnesota citizen and government that desires to maximize public resources and enhance the quality of life in their community to the fullest extent possible,

BE IT THEREFORE RESOLVED, that Lake of the Woods County recommends that the Legislature and governor work cooperatively with all 87 counties to swiftly pass the MAGIC Act into law during the 2011 legislative session, thus implementing a system that will enhance and incent local government efficiency and innovation throughout Minnesota by:

Allowing counties to take any action not prohibited by state law to provide for the health, safety and general welfare of the public; and
Creating a measured, outcomes-based waiver process whereby counties, in partnership with the legislative and executive branch of state government, can implement efficiency-based, time-limited pilot programs that are subject to final review by the Legislature and governor and will create a repository of best practices so as to improve long-term policy decisions across the state.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:00 a.m. and reconvened at 11:05 a.m.

Sheriff’s Office

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting approval to purchase a 2011 Arctic Cat Prowler from the ATV grant in the amount of $12,999.

Motion

Motion was made by Commissioner Hanson to authorize Sheriff Dallas Block to purchase the Arctic Cat Ranger in the amount of $12,999 from the ATV grant and any applicable sales and registration taxes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota Counties Intergovernmental Trust(MCIT)

MCIT Risk Management Consultant, Bob Goede met with the board to review the 2010 annual report. The board thanked Bob for his presentation.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 1:00 p.m.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board for consideration of the Kevin King, Northwoods Getaway, LLC Conditional Use Permit. After discussion, the Board’s decision was to table this request and place it on the May 24, 2011 agenda. This was at the request of the landowners present and Mr. King in order for them to have ample time to discuss what possible conditions may be placed on the conditional use permit, if approved by the board.

NRCS Watershed Team

Land and Water Planning Director, Josh Stromlund informed the board that the NRCS Watershed potential meeting date will be on May 12, 2011 at 5:00 p.m. in the Commissioners’ Room.

International LOW and Rainy River Watershed Task Force

Land and Water Planning Director, Josh Stromlund informed the board that the interim report is out for comments; May 12, 2011 the final draft report will be completed and June 15, 2011 the review of draft will take place in Baudette.

RECESS

The meeting was called to recess at 2:15 p.m. and reconvened at 2:35 p.m. as follows:

OLD/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- no update;

Land Acquisition – May 10, 2011 board meeting at 8:00 a.m.;

Red Lake Tribe – May 9, 2011 will meet;

Township Road Inventory – road tour;

Line Workers School – April 28 at 7:00 a.m.;

Veterans Service Policy – no update;

Inventory – nothing new;

Beaver – liaison will meet with Highway to review their concerns;

Clementson Bridge Property – road tour;

CAMA- waiting on software;

Goals and Objectives – noupdate.

PUBLIC HEARING

Motion was made by Commissioner Hanson to close the regular meeting at 3:02 p.m. and open the public hearing for the modification of the Boundaries of Redevelopment Project Area No.1. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Traci Ryan, Associate from David Drown Associates met with the board and explained the modification of the Boundaries of Redevelopment Project #1.

Chairman Moorman opened the floor for comments. No comments or correspondence was noted.

Motion was made by Commissioner Todd Beckel to close the public hearing at 3:09 p.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION NO. 11-04-09

APPROVING THE MODIFICATION OF THE BOUNDARIES OF

REDEVELOPMENT PROJECT NO. 1,

WHEREAS:

Redevelopment Project No. 1 was created on January 25, 2011, under the provisions of Minnesota Statutes, Sections 469.027 through 469.028 and 469.174 through 469.1799, inclusive, as amended (collectively, the “Act”);
The Lake of the Woods Economic Development Authority will undertake projects throughout Lake of the Woods County and may utilize the authority provided by Redevelopment Project law.
Boundaries of Redevelopment Project No. 1 are proposed to be modified to be coterminous with the boundaries of Lake of the Woods County to allow the Lake of the Woods Economic Development Authority to undertake projects throughout the County; and
The County has performed all actions required by law to be performed prior to the Modification of Redevelopment Project No. 1,

NOW, THEREFORE, BE IT RESOLVED, by the County as follows:

The County hereby approves the Modification of Redevelopment Project No. 1 to expand the boundaries to be coterminous with the boundaries of Lake of the Woods County.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 11-04-10

ASSIGNMENT OF LEASE TO LAKE OF THE WOODS COUNTY ECONOMIC DEVELOPMENT AUTHORITY

WHEREAS, the County Board of Commissioners (the “Board”) of Lake of the Woods County and the Board of Trustees of the Minnesota State Colleges and Universities, Minnesota State Community and Technical College (the “Tenant”) entered into an Occupancy Lease (the “Lease”) commencing August 1, 2010, the legal description of the property subject to the Lease is as follows:

That part of the Southwest Quarter of the Southwest Quarter (SW1/4-SW1/4) and the Southeast Quarter of the Southwest Quarter (SE1/4-SW1/4), Section 27, Township 161 North, Range 31 West, Lake of the Woods County, Minnesota, lying southwesterly of the southwesterly right of way line of Minnesota State Trunk Highway 172 and lying easterly of the following described line: Commencing at the southwest corner of said SW1/4-SW1/4; thence North 89 degrees 59 minutes 19 seconds East, assumed bearing, 1043.00 feet along the south line of said SW1/4-SW1/4 to the point of beginning of the line to be described; thence North 00 degrees 00 minutes 41 seconds West 196.00 feet; thence North 42 degrees 54 minutes 21 seconds East 523 feet, more or less, to said southwesterly right of way line of Minnesota State Trunk Highway 172 and said line there terminating; subject to the right of way for County Road 88 (4th Street Northwest); subject to other easement, reservations or restrictions of record, if any (the “Property”).; and

WHEREAS, the Board desires to assign the Lease to Lake of the Woods County Economic Development Authority (the ”LOW EDA”) to facilitate the financing, construction and establishment of a line worker’s school; and

WHEREAS, under Minnesota Statutes Section 465.035 a county may lease or convey its land for a nominal consideration, without consideration, or for such consideration as may be agreed when authorized by its governing body; and

NOW, THEREFORE:

BE IT RESOLVED by the Board, that the assignment of the Lease to the EDA is in the best interests of the County and its people, and that the transaction furthers its general plan of economic development and the assignment is approved.

BE IT RESOLVED by the Board, that notwithstanding provisions contained in the Lease to the contrary, rent payments by the Tenant to the LOW EDA shall commence on July 1, 2011.

BE IT FURTHER RESOLVED by the Board, that the County authorizes its Chairperson and Auditor, on behalf of the County, to execute any and all such documents and instruments as may be necessary to (a) facilitate the assignment of the Lease to the EDA,

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Committee Reports:

The following committee reports were heard and discussed:

Commissioner Tom Hanson reported on:
- Airport
- SWCD
Commissioner Patty Beckel reported on:
- GIZIIBII-
Commissioner Todd Beckel reported on:
- PILT
- Collaborative
- Line Workers Facility
Commissioner Ken Moorman reported on:

o HRDC

Curb Side Chat Presentation

The board discussed the Curb Side Chat presentation and appreciated Pam Otto for organizing the meeting and inviting them.

Correspondence:

The following correspondence was read and acknowledged: Zippel State Park; Thank-you note from Mr. Krause class.

Recess

With no further business before the board, Chairman Ken Moorman recessed the meeting at 3:30 p.m.

Attest: Approved: May 10, 2011

____________________________ ____________________________

John W Hoscheid, Ken Moorman,

County Auditor Chairman of the Board

March, 2011

Commissioner Proceedings

MARCH 8, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 8, 2011, in the Commissioners Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Sheriff’s Office- 2010 Stonegarden Grant and Boat and Water Safety Grant; Red River Valley Development Association, MN Department of Human Services, Diced program modular for CAMA. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Amy Ballard to Duluth on May 1-3 for MA CMH Conference; Holly to St. Paul on March 8-9 for MN Emergency Manager’s Governor’s Conference; Steve Sindelir to Hinckley on April 18-20 for Continuing Education for Septic Certification and to St. Cloud on June 28-29 for Continuing Education for Septic Certification; Marti Carlson to Brainerd April 27-29 for Annual MN County Highway Accountants Association Conference; Josh Stromlund to Worthington on June 20-21 for Continuing Education for Septic Certification. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of February 22, 2011, regular meeting with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICE DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $ 6,901.23

Commissioners’ Warrants $25,177.53

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MN Department of Human Services- letter

Chairman Moorman, on behalf of the county board congratulated Social Services Director, Nancy Wendler and her team for a perfect performance in meeting Department of Human Service financial reporting requirements for calendar year 2010.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Revenue $ 41,900.74

Road & Bridge $ 18,221.29

County Development $ 1,669.00

Solid Waste $ 24,196.79

$ 85,987.82

Further moved to authorize the payment of the following auditor warrants:

February 23, 2011 $ 44,235.76

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen and County Auditor, John W. Hoscheid met with the board for approval of grade adjustment for Chief Deputy Auditor, Lorene Hanson.

County Auditor, John W Hoscheid requested to speak to the County Board regarding the grading of the Chief Deputy Auditors job description by the Personnel Committee.

The board requested that this be placed on March 22, 2011 to have time to review the revised job description.

DWI COURT UPDATE and Regional Multi County

DWI UPDATE

Lisa Santee, LOW/Koochiching County DUI/Substance Abuse Court Coordinator and Probation Officer, Kristen Beckel met with the board and updated them on the DWI Court. The Lake of the Woods County DWI Court began operations in April 2007. During 2010 they had 16 active participants in the DWI court; 9 of those participants had offenses with a minimum standard prison sentence, requiring a total of 8,790 days combined. At the recent prison per diem rate of $90, an executed sentence for all of these participants would have cost Minnesota tax payers $764,100. 7 participants had a minimum sentence requiring local jail time, with a combined total of 260 days. At the current LOW county jail capacity per diem rate of $47, an executed sentence for these participants would have cost $12,220. Had each of these participants followed the traditional path, $776,300 would have been spent in incarceration alone. Instead, participants spent a combined total of 12 days in the LOW County jail, costing taxpayers $564. Combined with the $63,400 in operating costs, the total expense was $63,964. In one year, with 16 participants, the LOW DWI court program provided $712,336 in cost savings.

Regional Multi County Proposal

Lake of the Woods (LOW)County DWI Court along with Koochiching County DUI/Substance Abuse Court and Family Dependency Treatment Court (FDTC) combined as 1 Multi-County Court serving both counties. Koochiching County would continue to operate the Adult Hybrid and FDTC models, LOW would expand the existing DWI model to a Hybrid model, allowing other drug offenders to be accepted into the program. Individual teams would be maintained in each county and court would be held separately in each county. The Judge and the Program Coordinator would be shared. Existing phase model would continue, with separate handbooks for each model and one combined policy/procedure manual. Lake of the Woods DWI court currently receives funding from Office of Traffic Safety totaling $63,400 expiring on 9/30/11. KDSAC currently receives funding from the Minnesota Office of Justice Programs (OJP) totaling $175,292 expiring on 9/30/11. The FDTC currently receives funding from the Minnesota Office of Justice Programs (OJP) totaling $29,647 expiring on 6/30/11, totaling: $268,339. We have obtained a $100,000 Congressional Award grant for use from 10/1/11 to 9/30/12. This leaves a remaining $160,000. Future funding is being sought with Minnesota OJP, Otto Bremer Foundation and LOW/Koochiching Counties. We are respectfully requesting Lake of the Woods County and Koochiching County to each support the proposed combined court plan, and make a financial contribution of $30,000. Lisa informed the board that Koochiching County committed to a split of the $30,000 for two years.

The consensus of the board was to commit to a split of the $30,000 for two years the Multi-County Combined Court Plan.

HUMAN RESOURCES

Interim County Assessor

Human Resources Director, Wade Johannesen met with the board to discuss the vacant position for the County Assessor’s. The board discussed an interim County Assessor. Wade is still waiting to hear options from the Department of Revenue.

Years of Service Recognition

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Wayne Bendickson

Resolution 2011 – 03-01

Whereas: Wayne Bendickson has served the residents of Lake of the Woods County since March, 1987 as Lake of the Woods County Assessor;

Whereas: Wayne Bendickson has resigned from Lake of the Woods County service effective March 4, 2011

Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Wayne Bendickson for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried

Advertising for County Assessor

Human Resources Director, Wade Johannesen met with the board requesting authorization to advertise for a County Assessor.

Motion

Motion was made by Commissioner Arnesen to authorize, Human Resources Director, Wade Johannesen to advertise for the vacant position of the County Assessor. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Mike Kinsella

Mike Kinsella informed the board that the resorts are trying to get permits to transport fish houses from the lake to storage areas which requires resorts to use State and or County roads. Mike informed the board that he has contacted several State offices and no one seems to know what type of permit, or if any exists for this type of transport. The board requested that Mike draft a letter of the resorts concerns and bring back to the board later today.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m. as follows:

USDA Grant

NWCA representative, Karl Frigaard met with the board and informed them that the REDLAG grant money should arrive by April 17, 2011, as long as there is no problem with the EDA’s bylaws and everything has been handled accordingly. The board is requesting that North Star Electric have the funds immediately available to the County when received. Karl also informed the board that there will be grants available for Energy Improvements for area business.

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson met with the board requesting approval to hire seasonal help.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to hire the following seasonal help and to advertise for same:

Maintenance Intermediate Equipment Operators
Engineering Technician/Laborers

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

ROCKY POINT ASSOCIATION

Rocky Point Association President, Tim Anderson met with the board and presented a power point presentation for a trail proposal for approximately 18 miles of trails for walking, running and bicycling including areas of Rocky Point, Long Point, Sandy Shores, Birch Beach, Zipple Bay and others. The board thanked Tim for his presentation and informed him that HRDC, SHIPS and Legacy funds may be available for this type of project.

ALAN CROMPTON

Alan Crompton met with the board to discuss his frustration on the process of creating wetlands on his property and gaining additional credits. The board told Alan to continue working with Lake of the Woods County Land and Water Planning Director, SWCD and BWSR for him to be able to complete his project and wished him their best.

LAND AND WATER PLANNING

Sportsman’s Eagle Ridge

Land and Water Planning Director, Josh Stromlund met with the board and informed them that Gregg Hennum representing Sportsman’s Eagle Ridge, LLC is requesting to waive the 60-Day Rule requirement pursuant to MN Statute § 15.99 for the proposed Initial Plat. Josh explained that because of Mr. Hennum’s request, the County doesn’t have to take any action on the proposed Initial Plat at this point in time. When Mr. Hennum brings back the proposed Initial Plat, all necessary notices will be re-sent.

CAMA

Commissioner Hanson informed the board that a program is available to assist with the CAMA program for the Assessor’s office. The program is a Document Imaging Card Extractor that the Assessors’ use when they go and evaluate properties. They would then bring the completed card back to the office and it would be scanned into the CAMA program automatically. The board requested that this be placed on the next board agenda for consideration of approval.

GIZIIBII

Commissioners reviewed the request of payment for services with GIZIIBII for 2011 in the amount of $300.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- handout

Land Acquisition– working on

Red Lake Tribe- none

Township Road Inventory- none

Line Workers School – updated earlier in day

Veterans Service Policy– none

Inventory- none

Beaver – none

Clementson Bridge Property- Tim Erickson is working on

CAMA- updated earlier today

Goals and Objectives- will discuss later today

SHERIFF

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemeir met with the board to discuss the Stone Garden Grant and the 2011 Boat and Water Grant. The board requested that Dallas bring this back to the next meeting when they have copies of the 2010 Stone Garden grant for them to review.

Mike Kinsella

Mike Kinsella met with the board and presented a letter on the behalf of the Resorts in the regards of fish house transporting. County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemeir were present at the time. Mike explained the dilemma of transporting fish houses. Chief Deputy Sheriff, Terry Bandemier will make a few phone calls and get back to him with any information that he can find.

COUNTY ATTORNEY

County Attorney, Phillip Miller met with the board in regards to his office. He informed the board of his work load of three trial cases that are pending, and which one that was moved to International Falls. He requested that the board consider adding 4 additional work hours to his 24 hours that he works right now. Phillip also requested that the board consider some type of compensation in lieu of health care benefits.

COMMITTEE REPORTS

Commissioner Patty Beckel reported on:
- EDA Public Hearing for dissolution of the Joint Powers Agreement.
- Extension Committee – membership is up
Commissioner Hanson reported on:
- Airport contract finalized
- SHIP meeting
Commissioner Arnesen
- REDLAG- money available for up to four or five grants
Commissioner Todd Beckel
- MRCC-updates
- TIF training
- JT Powers Natural Resource- combining NCLU and JT Powers
Commissioner Moorman
- Department Heads meeting

Correspondence:

The following correspondence was acknowledged: Copy meter readings

HUMAN RESOURCES

Human Resources Director, Wade Johannesen met with the board and informed them that John Hagen, Director of Property Tax Division authorized the assumption of the duties of county assessor by Deputy Assessor, Dale Boretski acting as interim Lake of the Woods County Assessor pursuant to the authority in § 273.061, subd. 2, paragraph (b), effective immediately. No board action was taken.

2011 GOALS AND OBJECTIVES

The board discussed what their priority goals to accomplish in 2011. Below are the goals they set:

Road Inventory
Ditch Inventory
ATV Ordinance
Compensation Plan
Job Descriptions

Recess

With no further business before the board, Chairman Moorman recessed the meeting at 3:20 p.m.

Attest: Approved: March 22, 2011

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Ken Moorman, Chairman of the Board

Commissioner Proceedings

MARCH 22, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 22, 2011, in the Commissioners Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Oak Harbor Liquor License, Road Tour, Co. Rd 33 update and Low-boy trailer. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Leah Stephani-Miller and Jodi Ferrier to Mahnomen on April 13-14 for Child Crisis yearly training;Steve Sindelir to Forest Lake on June 14-15 for continuing education for septic certification (June 28-29 conference in St. Cloud was full); Lorene Hanson to St. Paul on March 23-25 for MCIT Benefits Training;

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of March 8, 2011, regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICE DIRECTOR

Introduction

Social Services Director, Nancy Wendler met with the board and introduced Social Worker Dessa Brunette to the board.

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $ 4,401.32

Commissioners’ Warrants $24,571.24

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Amendment to MN Care Contract

Social Services Director, Nancy Wendler met with the board requesting approval to the amendment for the MN Care Contract.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman and Social Service Director, Nancy Wendler to sign the amendment MN Care Contract. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Authorization to Hire Child Support Officer

Social Services Director, Nancy Wendler met with the board requesting authorization to advertise and hire for the vacant Child Support Officer’s position.

Motion

Motion was made by Commissioner Patty Beckel to authorize Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen to advertise and hire for the vacant Child Support Officer. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Years of Service Recognition

Chairman Moorman, on behalf of the county board congratulated Child Support Officer, Rita Krause on her retirement.

Resolution of Years of Service

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Rita Krause

Resolution 2011 – 03-02

Whereas: Rita Krause has served the residents of Lake of the Woods County since 1984 for Lake of the Woods County Social Services Department;

Whereas: Rita Krause has retired from Lake of the Woods County service effective March 31, 2011;

Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Rita Krause for her dedicated service and best wishes to her;

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows with the exception of claim numbers 4517,1845, 4515 and 4516 for further clarification:

Revenue $ 36,802.34

Road & Bridge $ 7,242.33

Solid Waste $ 876.57

$ 44,921.24

WARRANTS FOR PUBLICATION

Warrants Approved On 3/22/2011 For Payment 3/25/2011

Vendor Name Amount

Acme Electric 2,404.68

Cenex Co-Op Services, Inc. 2,455.79

Fryberger, Buchanan, Smith & Frederick, 3,935.20

Low Soil & Water Cons. Dist. 13,250.00

MARCO 2,209.14

Mn Rural Counties Caucus 2,100.00

51 Payments less than 2000 $18,566.43

Final Total: $44,921.24

Further moved to authorize the payment of the following auditor warrants:

March 10, 2011 $ 143,006.55

March 11, 2011 $ 100,714.95

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a service agreement with Roseau County to provide property tax training.

Motion

Motion was made by Commissioner Arnesen to enter into a service agreement with Roseau County to provide property tax process and training effective February 26, 2011 to April 30, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Postage Machine

County Auditor, John W. Hoscheid and Assistant Zoning Administer, Steve Sindelir met with the board to discuss updating the postage machine. The consensus of the board was for them to move forward with the new vendor and check with all departments for their needs for mailings.

Liquor License

County Auditor, John W. Hoscheid requested approval for Klatte Golf Limited Partnership (Oak Harbor Golf Course) liquor license.

Motion

Motion was made by Commissioner Patty Beckel to approve Klatte Golf Limited Partnership seasonal liquor license effective April 15, 2011 thru October 15, 2011 contingent upon the approval of County Sheriff, Dallas Block and County Attorney, Philip Miller. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen and County Auditor, John W. Hoscheid met with the board for approval of grade adjustment and step for Chief Deputy Auditor, Lorene Hanson.

Motion

Motion was made by Commissioner Patty Beckel to approve the Chief Deputy Auditor’s job description as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to approve Chief Deputy Auditor’s grade at 12 step 11 effective January 25, 2011. The motion was seconded by Commissioner Hanson and the vote carried as follows: In favor: Commissioners Patty Beckel, Hanson, Moorman and Arnesen. Against: Commissioner Todd Beckel. (Cannot support step increase until compensation plan is reviewed)

Human Resources Contract

Human Resource Director, Wade Johannesen met with the board and requested approval for renewing his Human Resource Contract which will expire on April 22, 2011.

Motion

Motion was made by Commissioner Patty Beckel to renew the professional service contract with Wade Johannesen to provide Human Resources for Lake of the Woods County, commencing April 22, 2011 and terminating October 21, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Moorman, Patty Beckel, Hanson and Arnesen. Voting against: Commissioner Todd Beckel.

SHERIFF

County Sheriff, Dallas Block and Chief Deputy Sheriff Terry Bandemeir met with the board requesting approval for the 2010 Stonegarden grant and the 2011 Boat and Water Safety grant. The board discussed claim numbers 4517, 1845, 4515 and 4516 that were pulled for payment earlier.

Motion

Motion was made by Commissioner Todd Beckel to approve claim numbers 4517, 1845, 4515 and 4516. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2010 Stonegarden Grant and 2011 Boat and Water Safety Grant

The board requested that County Sheriff, Dallas Block bring in the year- end reports for 2008 and 2009 Stonegarden Grant for their review.

Motion

Motion was made by Commissioner Todd Beckel to approve and authorize Chairman Moorman and County Sheriff, Dallas Block to sign the 2010 Stonegarden grant in the amount of $79,555. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the 2011 Boat and Water Safety Grant Agreement in the amount of $5,572. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block informed the board that he is getting bids on an ATV Mattrack, for early and late ice rescues.

WORK SESSION AND COMMITTEE OF THE WHOLE

The board set April 4, 2011 at 8:00 a.m. to 10:00 a.m. as a work session with the County Sheriff’s office and 10:00 a.m. to 12:00 p.m. for Committee of the Whole meeting.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m. as follows:

DEPARTMENT OF CORRECTIONS

Marc Bloomquist, District 2 Correction Officer Supervisor and Kristen Beckel, Probation Officer met with the board and discussed the 2010 County Probation Costs. He informed the board that the Correction Office bill for the county will be $12,000.

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson met with the board and explained that the consent for travel request for Ted Furbish overnight stay was due to truck repair needs.

Set bid opening date

Public Works Director, Tim Erickson met with the board and requested to set a bid opening date for April 25, 2011 at 2:00 p.m. at the Government in the Commissioners’ Room to open bids for Bituminous Overlays and Shoulder Paving and Rumble Strips.

Motion was made by Commissioner Hanson to authorize Public Works Director to advertise for bids and set bid opening date for April 25, 2011 at 2:00 p.m. at the Government Center in the Commissioners’ Room for the following upcoming projects as follows:

SAP 39-605-09 & SAP 39-616-06, Bituminous Overlays

SP 39-070-04, Shoulder Paving and Rumble Strips

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

Annual Road Tour

The board discussed possible dates for the Annual Road Tour with Public Works Director, Tim Erickson. The board set May 17, 2011 at 7:00 a.m. for the tour.

Low-boy Trailer

Public Works Director, Tim Erickson and Maintenance Supervisor, Jeff Pelland met with the board and informed them that the quote for the new Low-boy trailer included federal excise tax and that the county is exempt from paying. Tim also informed the board that they sold the old low-boy trailer for $8,821.

LAND AND WATER PLANNING

Letter opposing SF 444

Land and Water Planning Director, Josh Stromlund met with the board and presented a draft letter opposing SF 444- modifying certain wetland replacement requirements.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Moorman to sign the letter pertaining to SF 444. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MIS DEPARTMENT

MIS Director, Brent Birkeland met with the board requesting approval to purchase VMware Software License and 3 year support services.

Motion

Motion was made by Commissioner Patty Beckel to authorize the MIS Department to purchase VMware Software licenses and 3 year support services from the MIS budget in the amount of $1,905. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Training

MIS Director, Brent Birkeland met with the board and informed them that MCCC information systems support group (ISSG) has negotiated special pricing with training vendor, Benchmark Learning for I.T. related courses. As an incentive, the ISSG is offering an additional 10% off the negotiated pricing. Brent informed the board that their attendance will be conducted remotely through a virtual connection to the classroom in Edina.

Motion

Motion was made by Commissioner Arnesen to authorize the MIS department to attend remote training courses as negotiated by the MCCC information systems support group. Training expenses of $1,000 will come from the MIS department budget. The motion was seconded by Commissioner Hanson and the same being put to vote, was unanimously carried.

COUNTY ASSESSOR’S

The board discussed the DICE software program with MIS Director, Brent Birkeland.

Motion

Motion was made by Commissioner Hanson to authorize the Assessor’s office to purchase the DICE software, equipment and service for the CAMA program with support from the MIS Department. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT JOINT POWERS BOARD

Commissioner Patty Beckel presented a resolution for dissolution of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Dissolution of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.

Resolution No. 2011-03-03

WHEREAS; Lake of the Woods County entered into a Joint Powers Agreement with the City of Baudette, the City of Williams, Independent School District 390, and the Industrial Development Corporation to establish a Board of Directors to organize, govern, train, equip and maintain an office to foster economic development and perpetuate a stable and progressive business climate within Lake of the Woods County;

WHEREAS, on January 11, 2011, Lake of the Woods County Board of Commissioners approved a petition to terminate the Joint Powers Agreement that established the Lake of the Woods Office of Economic Development, and to notify all of its members;

WHEREAS, governing bodies of all members of the Joint Powers Agreement have been notified of the petition received from Lake of the Woods County and a Public hearing regarding the termination of the Joint Powers Agreement was held by the Economic Development Joint Powers Board on February 23, 2011 at the Baudette City Office regarding the termination;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners supports the termination of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

WHEELERS POINT SANITARY DISTRICT

Commissioner Patty Beckel informed the board that the Wheeler’s Point Sanitary District has applied for funding assistance through USDA and a would like approval to send a letter to Senators, Representatives and Congressman requesting their support for funding of this project.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Moorman to sign the letter for support for funding for the Wheeler’s Point Sanitary District. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY ROAD 33 UPDATE

Commissioner Patty Beckel informed the board that she tried to organize a meeting with land owners and resort owners to discuss the right of way issues, but with everyone’s schedule, they were not able to meet.

EMERGENCY MANAGEMENT DIRECTOR

VHF Radios

Emergency Management Director, Holly House met with the board requesting approval to purchase VHF radios for Law Enforcement from the HSGP grant.

Motion

Motion was made by Commissioner Todd Beckel to authorize Emergency Management Director, Holly House to purchase VHF radios for Law Enforcement in the amount of $4,973.34 from the 2009 HSGP grant. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Volunteer Intake Form

Emergency Management Director, Holly House informed the board that the Volunteer Intake form was completed per their request and approved by County Attorney, Philip Miller.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none

Land Acquisition– made offer

Red Lake Tribe- meeting on March 24

Township Road Inventory- none

Line Workers School – March 24, meeting

Veterans Service Policy– next board agenda

Inventory- none

Beaver – bill for an act in the Senate and House file

Clementson Bridge Property- Road tour

CAMA- updated earlier today

Goals and Objectives- Committee of the Whole April 4, 2011

Correspondence:

The following correspondence was acknowledged: Letter from David Drown Associates, Inc; MN Association of Senior Nutrition Services.

Recess

With no further business before the board, Chairman Moorman recessed the meeting at 11:50 a.m.

Attest: Approved: April 12, 2011

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Ken Moorman, Chairman of the Board

February, 2011

Commissioner Proceedings

February 8, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 8, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren, Marshall Nelson and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda for the meeting today with the following additions: Motor Pool recommendation and trails. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda for travel for: Tim Erickson to attend the Traffic and Transportation Engineering Symposium to be held February 9, in St. Paul, Consent requested for Tim Erickson to attend the National Association of County Engineers Conference in Minneapolis, MN to be held April 17 – 21; Rita Krause to attend Child Support State Training to be held on March 16-17 in St. Paul. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of January 25, 2011 with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Financial Officer, Christine Hultman, met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

Commissioners’ Warrants $ 16,630.49

Commissioners’ Warrants $ 2,401.71

Commissioners’ Warrants $ 10,910.29

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the Board and requested approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the County as presented:

Revenue $ 22,350.94

Road & Bridge $ 83,687.33

County Development $ 6,674.50

Solid Waste $ 25,860.49

$138,573.26

Further moved to authorize the payment of the following auditor warrants:

January 27, 2011 $ 38,838.51

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Credit Card Policy

County Auditor, John W. Hoscheid met with the board requesting approval for issuance of county credit cards. According to the County Credit Card Policy, the County Board is required to approve or deny the request from the department heads.

Resolution

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 2001-02-01

Authorization for Issuances of County Credit Cards

WHEREAS, Lake of the Woods County has adopted a policy regarding use of credit cards by county employees and/or officers;

WHEREAS, pursuant to Lake of the Woods County Credit Card Policy the County Board is required to approve or deny the request from the department heads authorizing their employees to be issued county credit card;

NOW THEREFORE, BE IT RESOLVED; that the following departments/employees are authorized to be issued county credit cards
Sheriff’s Department	Last 4 Digits of SSI	Card Limit
Dallas D. Block		1500
Ryan L. Hockstedler		1500
Gary W. Fish		1500
Robert A. Gorecki		1500
Terry Bandemer		1500
Cheryl E. Anderson		1500
Julie A. Berggren		1500
Judith M. Kasberger		1500
Peggy D. Mosher		1500
Sandra J. Peterson		1500
Ruth E. Rizzi		1500
Lawrence N. Sipe		1500
Dennis G. Wiese		1500
Social Services Department	Last 4 Digits of SSI	Card Limit
Nancy L. Wendler		1500
Amy S. Ballard		1500
Christine L. Hultman		1500
Cindy A. Kroeger		1500
Jo L. Thoreson		1500
Jodi J. Ferrier		1500
Angie J. Eason		1500
Philip G. Johnson		1500
Shelley M. Pepera		1500
Rita M. Krause		1500
Shelley J. Phillippe		1500
Leah M. Stephani-Miller		1500
Cassondra J. Brune		1500
M.I.S. Department	Last 4 Digits of SSI	Card Limit
Brent B. Birkeland		1500
Peder R. Hovland		1500
Emergency Management	Last 4 Digits of SSI	Card Limit
Holly S. House		1500
Highway Department	Last 4 Digits of SSI	Card Limit
William S. Sindelir		1500
Michele D. Paradise		1500
Daniel D. Crompton		1500
Martine E. Carlson		1500
Boyd L. Johnson		1500
Jeffrey B. Pelland		1500
Craig A. Slick		1500
Timothy R. Aery		1500
Lowell T. Fadness		1500
Keith D. Grund		1500
Lee H. Hancock		1500
Robert A. Peterson		1500
Michael A. Anderson		1500
Edward Spires		1500
Theodore Furbish		1500
Brock Stebakken		1500
Douglas A. Arnold		1500
Timothy R. Erickson		1500
TOTAL Credit Exposure		72000

The resolution was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Arnesen, Moorman, Hanson and Patty Beckel. Voting against: Commissioner Todd Beckel.

2011 Pay Equity Report

County Auditor, John W. Hoscheid and Chief Deputy Auditor, Lorene Hanson reviewed the 2011 Pay Equity Implementation Report with the board.

Motion

Motion was made by Commissioner Todd Beckel to approve and authorize Chairman Moorman to sign the 2011 Pay Equity Report as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motor Pool

County Auditor, John W. Hoscheid met with the board and informed the board that the Motor Pool committee recommends to sell or trade the 2007 Chevrolet Impala and purchase a 2011 Chevrolet Impala on the State Bid. The consensus of the board was to look into the options of trading versus private sale and look into how long it will be before a new vehicle will take for delivery.

Emergency Management

Emergency Management Director, Holly House met with the board requesting approval for two PSIC Grant extensions.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid and Chairman Moorman to sign the two PSIC Grants. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:52 a.m. and reconvened at 10:00 a.m. as follows:

SWCD

SWCD board member Marshall Nelson met with the board to discuss SWCD housing issues. He informed the board that they have not had a lease for some time and they are uncertain on how long they will be able to have office space in the federal building. He requested that if they are evicted if the county would be able to house two SWCD staff members, which are under the direction of County Land and Water Planning Director, Josh Stromlund. The consensus of the board was if emergency situation arises, they would be able to accommodate the two SWCD employees.

MIS DIRECTOR

MIS Director, Brent Birkeland met with the board requesting approval for signatures to sign the Ratification Statement with MCCC for the maintenance and support of the Manatron GRN Tax System effective January 1, 2011 through December 31, 2015.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Moorman to sign the ratification statement with MCCC for maintenance and support of the Manatron GRM Tax System, effective January 1, 2011 through December 31, 2015. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Laptop Computers/Document Imaging

MIS Director, Brent Birkeland met with the board and informed them that the five (5) laptop computers for the “Computer Pool” are ordered. Brent informed the board that if the document imaging was going to be utilized by more departments that there would be a need of purchasing five (5) more license to be able to accommodate more users. The board requested that the technology committee review the document imaging

RECESS

The meeting was called to recess at 11:35 a.m. and reconvened at 11:50 a.m. as follows:

PUBLIC WORKS DIRECTOR

Resolution

Public Works Director, Tim Erickson met with the board requesting approval to enter into agreement with Minnesota Department of Transportation to accept federal aid funds for the “Depot Preservation Alliance”.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution to enter into Agreement No. 98347 with the Minnesota Department of Transportation:

RESOLUTION NO. 2011-02-02

BE IT RESOLVED, that pursuant to Minnesota Statute Sec. 161.36, the Commissioner of

Transportation be appointed as Agent of Lake of the Woods County to accept as its agent, federal aid

funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED, that the Chairman of the County Board and the County Auditor are

hereby authorized and directed for and on behalf of the County to execute and enter into an agreement

with the Commissioner of Transportation prescribing the terms and conditions of said federal aid

participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement

No. 98347,” a copy of which said agreement was before the County Board and which is made a part

hereof by reference.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Repairs/Purchases

Public Works Director, Tim Erickson, and Maintenance Supervisor, Jeff Pelland, met with the board to discuss the garage door and garage openers for the “Car Wash Bay” stall. They informed the board that moisture has gone into the door and has become heavy and burned out the motor of the opener. The cost of this repair would be around $7,700 for a new door and opener. Another issue of repair was the bucket of the front loader has cracked and needs to be sent off for repair in the approximate amount of $4,500. Tim informed the board that a “Low Boy” trailer that was budgeted for 2011 has come in approximately $8,000 over budget and the boom loader they ordered came in $2,000 under budget.

SHERIFF DEPARTMENT

Year of Service Recognition

Chief Deputy Sheriff Terry Bandemer and Deputy Sheriff Joel Hopps met with the board upon their request to recognize Deputy Sheriff Joel Hopps for his year’s o f service with the county.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Years of Service Recognition for

Deputy Sheriff Joel Hopps

Resolution No. 2011-02-03

WHEREAS, Joel Hopps has served the residents of Lake of the Woods County for over 6 years, for

Lake of the Woods County Sheriff’s Department;

WHEREAS, Joel has resigned from county service, effective February 26, 2011,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Joel for his many years of dedicated service and best wishes to him.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

NWA Deputy

Chief Deputy Sheriff, Terry Bandemer informed the board that the NWA Deputy Sheriff’s needs to attend mandatory training on civil processing which would be around thirty (30) hours and requested that he be placed as a temporary part-time employee for those hours.

Motion was made by Commissioner Arnesen to approve NWA Deputy Sheriff on a temporary part-time pay for county mandated training for civil processing effective February 15, 2011. The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman. Voting against: Commissioner Todd Beckel. ( Commissioner Todd Beckel stated that this does not fit in with the past practice of pay experience).

RECESS

The meeting was called to recess at 12:10 p.m. and reconvened at 1:00 p.m. as follows:

LAND AND WATER PLANNING DIRECTOR

Planning Commission

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the Planning Commission. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Initial Plat for Sportsman’s Eagle Ridge

Land and Water Planning Director, Josh Stromlund met with the board and requested that the consideration to accept the Initial Plat for Sportsman’s Eagle’s Ridge, LLC be tabled per request of Land owner Mr. Gregg Hennum until March 8, 2011 meeting. Josh stated that the commission could still take oral testimony from the public, but those comments will still have to be submitted to his office in writing.

Chairman Moorman opened the floor for comments: Mr. Wallock stated that he had concerns and stated that he will send his written comments into the Land and Water Planning office to be of record.

Mr. Dave Marhula spoke in favor of this development and felt that this should be given consideration of being approved.

Chairman Moorman closed the floor for public comments. Josh informed the board that they are in receipt of letters and that they will be available upon request and will be read on March 8, 2011 Planning Commission.

Motion was made by Commissioner Patty Beckel to take the recommendation from land owners Gregg Hennum and table the consideration of the Initial Plat for Sportsman’s Eagle Ridge until March 8, 2011. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Consideration to Approve Zoning Ordinance Revisions

Land and Water Planning Director, Josh Stromlund reviewed the changes in the Zoning Ordinance with the commission.

Motion

Motion was made by Commissioner Arnesen to recommend to the County Board of Commissioners to approve the Revised Zoning Ordinance as presented. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to close the Planning Commissioner at 1:57 p.m. and open the regular meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Beltrami Island

Land and Water Planning Director, Josh Stromlund met with the board and discussed the Beltrami Island Conservation Plan.

Bernard Property

Land and Water Planning Director, Josh Stromlund met with the board and informed them that they are nearing the final stages of the wetland banking process and according to the commitment for title insurance a resolution from the board is needed to authorize the perpetual conservation easement and must contain the legal description of the property.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION TO AUTHORIZE A PERPETUAL CONSERVATION EASEMENT ON THE BERNARD PROPERTY

Resolution 2011-02-04

WHEREAS, Lake of the Woods County is a Governmental Subdivision under the laws of Minnesota; and

WHEREAS, Lake of the Woods County is the local government unit responsible for the implementation of the Wetland Conservation Act according to Minnesota Statute 103G.005, subdivision 10e; and

WHEREAS, Lake of the Woods County is allowed to preserve wetlands owned by a local unit of government protected by a conservation easement as defined in Minnesota Statute 84C.01 and in accordance with Minnesota Statute 103G.2251; and

WHEREAS, Lake of the Woods County has finalized the purchase of the Bernard Property for wetland banking purposes; and

WHEREAS, Lake of the Woods County has an approved wetland banking application in accordance with Minnesota Statute 103G.2242; and

WHEREAS, Lake of the Woods County has completed the associated tasks as outlined in the wetland banking application; and

NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorize the placement of a perpetual conservation easement for wetland banking purposes over, under and across that part of the E1/2 of Section 1 and the E1/2 of Section 12, both in, T. 161 N., R. 33 W., Lake of the Woods County, Minnesota, lying westerly of the CSAH #4 right-of-way described as follows:

Government Lots 1 and 2, the S1/2 of the NE1/4 and the SE1/4 all in said Section 1;

The NE1/4 of Section 12; The SE1/4 of said Section 12, less the South 50 feet and the West 50 feet thereof.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bernard Property

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the commitment for title insurance, affidavit and indemnity agreement is required by the title insurance company for the Bernard Wetland Banking project.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman to sign the affidavit and indemnity agreement for the Bernard Wetland Banking project. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Emergency Management Director

2011 Flood Preparedness

Emergency Management Director, Holly House met with the board with other Incident Command personal to discuss the Lake of the Woods County Emergency Operation Plan for flood relating concerns. The group discussed the Incident Command Structure, public awareness on who to contact for assistance, needs of volunteers and accountability of them, areas of past flooding, sand bags and sand availability. Holly informed them that she will be organizing another meeting soon.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund-none

County T.V. – none

Land Acquisition- early next week

Red Lake Tribe- none

Township Road Inventory- #1 goalfor 2011

Line Workers School – none

Inventory– #2priority for 2011

Veterans Service Policy– next weekmeeting

Beaver – none

Clementson Bridge Property- none

CAMA- none

Goals and Objectives- added to old/new business

Committee Reports:

Commissioner Todd Beckel reported on the following:

Lup Land Meeting
Northern County Land Use

Commissioner Moorman:

Aging Advisory meeting

Commissioner Patty Beckel

NWM Juvenile Center

Commissioners’ Room to establish goals and objectives for 2011

Correspondence

The following correspondence was acknowledged: L.O.W. Water Quality Forum; 2011 Kallemeyn Award; MN Department of Veterans Affairs; Mr. and Mrs. Gross letter- Eagle Ridge Common Interest Community and Trails.

RECESS

With no further business before the Board, Chairman Moorman called the meeting to recess at 3:29 p.m.

Attest: Approved: February 22, 2011

____________________________ ____________________________

County Auditor, John W. Hoscheid Ken Moorman, Board Chairman

Commissioner Proceedings

February 22, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 22, 2011, in the Auditorium at the Lake of the Woods School.

Call to Order

Chairman Moorman called the meeting to order at 9:08 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

High School Social Studies teacher, Mr. Don Krause

Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: resignation of County Assessor Wayne Bendickson, HRDC funding for Red Lake Tribe issues and Rex Hotel invitation. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Leah Stephani-Miller to Minneapolis for MSSA Conference on March 20-24. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of February 8, 2011, regular meeting with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $ 4,726.67

Commissioners’ Warrants $12,354.42

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Vacant Social Worker

Social Services Director, Nancy Wendler, met with the County Board and discussed the steps of hiring. She stated that when newly hired employees start, they are on step 1 and then after probation period they go to step 2, but she has an employee that has been working for her for five years, and is only at step 3. No action was taken.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows:

Revenue $ 63,349.21

Road & Bridge $ 4,674.10

Solid Waste $ 284.99

$ 68,308.30

WARRANTS FOR PUBLICATION

Warrants Approved On 2/22/2011 for Payment 2/25/2011

Vendor Name Amount

Cenex Co-Op Services, Inc. 2,810.69

MARCO 2,142.97

Norling Construction, Inc/Adam 36,900.00

West Group 2,593.53

49 Payments less than 2000 $18,461.11

Final Total: $62,908.30

Further moved to authorize the payment of the following auditor warrants:

February 11, 2011 $ 86,623.63

February 11, 2011 $105,143.32

February 11, 2011 $ (199.60)

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Extension Committee

County Auditor, John W. Hoscheid met with the board to inform them that University of Minnesota Regional Director, Nathan Johnson requested three appointments to the Lake of the Woods Extension Committee members.

Motion

Motion was made by Commissioner Patty Beckel to appoint Joanne Kellner, Jenny Erickson and Mike Hirst to the County Extension Committee. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Professional Service Agreement with Roseau County

County Auditor, John W. Hoscheid, Commissioners Todd Beckel and Arnesen informed the board that they met with Roseau County Commissioners, Roseau County Auditor, Marti Monsrud, and Roseau County Deputy Auditor Stacy Novak to discuss a professional service agreement which would provide training to Lake of the Woods County Auditor’s office on Manatron Property Tax system. They presented the Professional Service Contract to the board for approval.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Professional Service Contract with Roseau County Auditor’s office to purchase Manatron property tax system training from Roseau County commencing February 22, 2011 and terminating December 31, 2011 and authorize Chairman Moorman and County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motor Pool

County Auditor, John W. Hoscheid met with the board per their request and informed them they would be allowed to trade in the 2007 Chevrolet Impala with the State bid and the trade would be $6,200. The board discussed the options of selling by bid, keeping the car or trading it. They referred it back to committee for their recommendation.

SWCD

2010 Annual Report

Lake of the Woods Soil & Water Conservation District Resource Technician, Mike Hirst met with the board and presented the 2010 Annual Report of activities and accomplishments for the Lake of the Woods Soil and Water Conservation District.

Williams Creek Dissolved Oxygen TMDL Project Final Report

Lake of the Woods Soil & Water Conservation District Resource Technician, Mike Hirst met with the board to discuss the placement of Williams Creek that was listed as impaired waters in 1996 for low dissolved oxygen affecting aquatic life. After monitoring for several years, the data collected at the monitoring sites show that the impairment no longer exists.

COUNTY T.V.

Commissioner Hanson informed the board that they received a letter that Sjoberg’s Cable TV prepared a new set of calculation for the charges related to the signals they provide for county TV. Prior to the digital conversion, Sjobergs charged the County $1,700 per month for three (3) networks and microwave transport which was valued at $250 per month. Since this is based on a cost sharing basis, Sjoberg’s would propose a monthly charge of $1,334 per month and would be effective to the time of the digital conversion.

Motion

Motion was made by Commissioner Hanson to enter into a service agreement with Sjoberg’s Cable TV effective September, 2009 and renew each September thereafter for the four signals received in the amount of $1,334 per month. The motion was seconded by Commissioner Arnesen and the vote carried as follows: Voting in favor: Commissioners Patty Beckel, Arnesen, Moorman and Hanson. Voting opposed: Commissioner Todd Beckel (does not feel that this fits into the CORE services)

NW COMMUNITY ACTION

Chairman Moorman discussed the conflict with his appointment and Commissioner Hanson alternate appointments to the NW Community Action Board. He informed the board that HRDC meets the same day as the NW Community Actions board meetings so therefore, the board would need to appoint two other Commissioners.

Motion

Motion was made by Commissioner Arnesen to re-appoint Commissioner Patty Beckel as the second member to the NW Community Action board and re-appoint Commissioner Todd Beckel as the alternate. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Chain Hoist

Public Works Director, Tim Erickson met with the board to discuss the safety issues relating to having a chain hoist for the department. This was in the 2009 Public Works departments’ capital expenditure budget but was cut due to budgeting.

Motion

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase an electric chain hoists for the Public Works Department in the amount of $2,250. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote was, unanimously carried.

Low-boy Trailer

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a 2011 low-boy trailer as previously discussed. Tim informed the board that they would get a minimum of $5,000 for trade for Unit No. 934-1993 Fountain low-boy trailer. The board discussed the possibility of selling out right on sealed bid.

Motion

Motion was made by Commissioner Todd Beckel to authorize Public Works Director, Tim Erickson to purchase a 2011 low-boy trailer up to $82,000. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to advertise for bids for the 1993 Fountain low-boy trailer with a minimum bid of $5,000. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SHERIFF’S OFFICE

County Sheriff, Dallas Block introduced Chief Deputy Sheriff, Terry Bandiemer to the students.

2010 Stone Garden Grant

County Sheriff, Dallas Block informed the board that the County received the 2010 Stone Garden Grant in the amount of $79,555. He informed them that he budgeted $33,000 in overtime; money for fringe benefits and new squad in the amount of $33,000 and will be ordering new flash lights for the officers and will come back next board meeting for approval of the lights. It was the consensus of the board to review the proposal for the 2010 Stone Garden Grant at the next meeting.

Interoperability Participation Plan

County Sheriff, Dallas Block requested approval for a vendor change in the Limited Interoperability Participation Plan for Lake of the Woods County.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman to sign the Limited Interoperability Participation Plan. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MnJac Grant

County Sheriff, Dallas Block met with the board and requested approval for a MnJac grant in the amount of $5,000 to be used for operation wages for the MnJac Officer.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Moorman to sign the 2011 MnJac grant in the amount of $5,000 for operational wages. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Board of Equalization

Chairman Moorman discussed the date for 2011 Board of Equalization Meeting.

Motion

Motion was made by Commissioner Todd Beckel to set June 14, 2011 at 6:00 p.m. for Board of Equalization at the Government Center in the Commissioners Room. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2010 Northwestern Minnesota Juvenile Center Report

Commissioner Patty Beckel reviewed the 2010 Northwestern Minnesota Juvenile Center Statistical Report with the board.

Recess

The meeting was called to recess at 12:08 p.m. and reconvened at 1:00 p.m. as follows:

Land AND WATER PLANNING

Zoning Ordinance Revisions

Land and Water Planning Director, Josh Stromlund met with the board and requested authorization to approve the final version for the Lake of the Woods County Zoning Ordinance and the Land Use Addendum to be incorporated into the Lake of the Woods County Comprehensive Land Use Plan.

Motion

Motion was made by Commissioner Arnesen to approve the Zoning Ordinance and Land Use Addendum and authorize Chairman Moorman to sign the Lake of the Woods County Zoning Ordinance with an effective date of March 1, 2011, and incorporate the Land Use Addendum into the Lake of the Woods County Comprehensive Land Use Plan which is dated March, 28, 2000. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Informational

Land and Water Planning Director, Josh Stromlund informed the board that there will be a meeting on March 3, 2011 either in Roseau or Erskine to discuss “Regional Septic Ordinance”.

Human Resources

Human Resource Director, Wade Johannesen met with the board per request of County Assessor Wayne Bendickson to present his intention of resignation as Lake of the Woods County Assessor effective March 4, 2011.

Motion

Motion was made by Commissioner Todd Beckel to accept County Assessor, Wayne Bendickson resignation effective March 4, 2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Work Session

The Commissioner’s set March 1, 2011 for a Work Session to discuss the following:

County Assessor’s Office
Compensation Plan
Line Workers School Funding

Old/New Business

Lessard – Sams Outdoor Heritage Council/Outdoor heritage Fund-discussed trails

County TV- remove

Land Acquisition-discussed with Land and Water/Sheriff/Attorney

Red lake Tribe- discussed earlier in the meeting

Township Road Inventory-set up work session

Line Workers School- discussed earlier in meeting

Inventory- set up work session

Veterans Service Policy-final draft will be ready for March 8 meeting

Beaver- none

Clementson Bridge Property-none

CAMA- none

2011 Goal and Objectives- work session

RED LAKE TRIBE

Commissioner Arnesen informed the board that himself, Commissioner Todd Beckel and County Auditor, John W. Hoscheid met with Roseau Electric and discussed the issues with Red Lake Tribe in regards to the Power lines that run through tribal lands at the NWA and that Roseau Electric may commit funding to get the matter resolved.

Motion

Motion was made by Commissioner Arnesen to enter into a contract with Head Waters Regional Development Center for mediation services for the issues with Red Lake Tribe for Power line and road corridors at the NWA with Lake of the Woods County funding up to $7,000. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COMMITTEE REPORTS

Commissioner Patty Beckel reported on:

GIZIIBII
NWMNHHW meeting

Commissioner Hanson reported on:

SWCD meeting

Commissioner Arnesen reported on:

NWCA meeting

Commissioner Todd Beckel reported on:

Compensation Plans
Futures
Emergency Management Meeting
AMC Legislative Steering Committee

Commissioner Moorman reported on:

HRDC

Correspondence:

Governor Dayton’s Proposed Budget, Chief Deputy Auditors Job Description, DNR-Pilt and Rex Hotel’s Invitation.

Recess

The meeting was called to recess at 2:15 p.m. to attend an EDA meeting and reconvened at 3:16 p.m. as follows:

PUBLIC HEARING – business Subsidy Criteria Amendment

Motion was made by Commissioner Todd Beckel to close the regular meeting at 3:17 p.m. and open the Public Hearing for the Business Subsidy Criteria Amendment. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Chairman Moorman welcomed the public to the hearing and Traci Ryan, from David Drown & Associates discussed the reviewed the amendments made to the Business Subsidy Criteria since adopted in 2008 with the board.

Chairman Moorman opened the floor for comments. No comments were heard or letters received on the Business Subsidy Criteria Amendment.

Motion was made by Commissioner Todd Beckel to close the public hearing on the Business Subsidy Criteria Amendment at 3:35 p.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to vote, was unanimously carried.

PUBLIC HEARING – business Subsidy Criteria for J&L Hennum, Inc.

Motion was made by Commissioner Arnesen to close the regular meeting at 3:36 p.m. and open the Public Hearing for the Business Subsidy Criteria for J&L Hennum Inc. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Chairman Moorman welcomed the public to the hearing and Traci Ryan, from David Drown & Associates reviewed the Business Subsidy Criteria for J&L Hennum, Inc.

Chairman Moorman opened the floor for comments. Richard Gross read two letters; first letter on behalf of the NW Angle Islands Landowners Association Board opposing the subsidy; second letter from Richard and Marion Gross opposing the subsidy.

The board reviewed the following correspondence received for the Business Subsidy Criteria for J&L Hennum Inc.:

Gerald Rabe
Richard Gross
NW Angle Islands Landowners Association Board
Fred Dickison

Motion was made by Commissioner Todd Beckel to close the Public Hearing at 3:54 p.m. and reconvene the regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 4:02 p.m. and reconvened at 4:03 p.m. as follows:

business Subsidy Criteria Amendment

Motion was made by Commissioner Arnesen to approve the Business Subsidy Criteria Amendment with corrections as recommended by the EDA. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.( past practice of the County Board is to wait two weeks before approving after public hearings, but after several public hearings on this amendment, the board approved as of today)

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 4:10 p.m.

Attest: Approved: March 8, 2011

____________________________ _______________________________

John W. Hoscheid, County Auditor Ken Moorman, Chairman of the Board

January, 2011

Commissioner Proceedings

Organizational Meeting

January 4, 2011

The Lake of the Woods County Board met on Tuesday, January 4, 2011, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2011 Organizational Meeting.

Call to Order

County Auditor, John W. Hoscheid called the meeting to order at 9:03 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Deputy Auditor, Janet Rudd; Human Resource Director, Wade Johannesen, County Recorder Susan Ney, John Oren and Penny Mio Hirst.

Election of Chair and Vice Chair

County Auditor John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2011. Commissioner Arnesen nominated Commissioner Moorman with Commissioner Hanson seconding the nomination. County Auditor called for nominations two more times.

Motion was made by Commissioner Todd Beckel to close the nominations for Chair. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor called for a roll call for Commissioner Moorman for Chair. Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Todd Beckel, Hanson Arnesen and Moorman. Against: None. Commissioner Moorman assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2011.

Chairman Moorman called for nominations for the position of Vice-Chair for the year 2011. Commissioner Hanson nominated Commissioner Todd Beckel for Vice-Chair for Lake of the Woods County Board with Commissioner Patty Beckel seconding the nomination. Chairman Moorman called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Chairman Moorman called for a roll call for Commissioner Todd Beckel for Vice Chair. Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Hanson Arnesen, Moorman and Todd Beckel. Against: None. Commissioner Todd Beckel assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2011.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: EDA meeting on January 10, 2011; Joint Powers Agreement for Economic Development and Appreciation Letter from Roseau County. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

None

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the commissioner minutes of December 30, 2010. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Appreciation Letter from Roseau County

Chairman Moorman read a letter that was presented to County Auditor, John W. Hoscheid (please see letter below) from Roseau County extending sincere gratitude to John for his assistance during their recent time of need. Chairman Moorman presented an appreciation plaque to County Auditor, John W. Hoscheid on behalf of Roseau County.

December 29, 2011

Lake of the Woods County Board

206 SE 8^th Avenue

Baudette, MN 56623

Dear Commissioners:

Roseau County would like to extend its sincere gratitude to Lake of the Woods County and to Auditor John Hoscheid for your assistance during our recent time of need.

The early retirement of long-time Auditor Anne Granitz left a void in Roseau County at a critical time. Having John step in and serve as Roseau County’s interim Auditor proved to be invaluable in navigating our way through a challenging election, a budget planning cycle, and the transition to a new county auditor.

John’s decisive and tactful leadership is just what Roseau County needed. His willingness to teach and share his vast knowledge about county management was deeply appreciated by county staff and the Board. John’s fingerprints will forever remain a part of Roseau County’s history. Your willingness as a Board to support John in serving as our interim auditor is the essence of collaboration and a great example of county redesign in action.

We look forward to continued partnership with Lake of the Woods County.

Sincerely,

Alan B. Johnston

Roseau County Board Chair

2011 Committee Appointments

Motion was made by Commissioner Todd Beckel to approve the 2011 Committee Appointments with a few committee appointments remaining to be filled:

Airport Commission: Commissioners Patty Beckel and Hanson;

AMC Ag Task Force: Commissioner Todd Beckel; Alternates: Commissioners;

AMC Environmental and Natural Resources: Commissioner Todd Beckel; Alternates: Commissioners;

AMC Future: Commissioner Todd Beckel; Alternates: Commissioners;

AMC General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners;

AMC Human Service: Commissioner Hanson and Nancy Wendler; Alternates: Commissioners;

AMC Transportation and Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

Arrowhead Library System: Sandy Johnson (7-1-08 to 06-30-11 appointed 2008);

Board of Adjustment: District 1 Buck Webb, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4 Tom Mio, District 5-Jamie McEnelly;

Border Coalition/ Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Holly House;

Building and Safety Committee: Commissioner Todd Beckel, Commissioner Arnesen, Jeff Pelland, Tim Erickson, Brent Birkeland, John W. Hoscheid and Nancy Wendler;

Children’s Justice Initiative Committee and Lake of the Woods County Children and Families Collaborative Committee: Commissioner Todd Beckel;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Hanson, Human Resources Director Wade Johannesen, Sue Ney, Tim Erickson, Amy Ballard and Terry Bandemer;

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund, John W. Hoscheid;

Continuity of Operation Plan (COOP): Holly House and All Commissioners;

Cormorant Committee: Commissioner Arnesen, Commissioner Todd Beckel, Mike Trueman, Paul Arnesen; Alternate: Commissioner Patty Beckel;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid, Karen Hanson and (to be appointed) Additional members: Aprille Levasseur, Erin Olson and Shelly Lein (and two to be appointed);

County TV: Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Brent Birkeland and Holly House;

Department Head Liaison: Chairman Moorman; Alternates: Commissioners;

Department Liaisons: Assessor – Patty Beckel; Land and Water Planning Office –Todd Beckel; Attorney –Moorman; MIS – Hanson; Sheriff –Hanson; Social Services – Patty Beckel; Recorder – Patty Beckel; Highway – Arnesen; Treasurer –Arnesen; Auditor –Moorman; Emergency Management – Todd Beckel; H/R – Arnesen and Veterans Service Officer – Hanson;

Economic Development Committee and Biomass Committee: Commissioners Moorman and Patty Beckel;

Enhanced 911 Committee: Commissioner Todd Beckel, Commissioner Hanson, Brent Birkeland, Dallas Block, Holly House and other local appointees;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee: Commissioner Moorman;

Grievance Committee: Commissioner Moorman, Dale Boretski, Josh Stromlund and Angie Eason; Alternate: Commissioner Todd Beckel;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Highway 11 Task Force/Transportation Advisory Committee (TAC): Commissioner Moorman, Commissioner Hanson and Tim Erickson;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Brent Birkeland, Josh Stromlund, Boyd Johnson and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Todd Beckel, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Brent Birkeland, Terry Bandemer and Wade Johannesen;

Joint Powers Natural Resources Board: Commissioner Todd Beckel, Commissioner Moorman and Wayne Bendickson;

Labor/Management Committee: Commissioner Arnesen, Commissioner Todd Beckel, Wade Johannesen; Alternate: Commissioner Patty Beckel;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Arnesen, Sue Ney, Wayne Bendickson and John W. Hoscheid; Alternate: Commissioner Patty Beckel;

Lake of the Woods Trail Management Team: Commissioners Todd Beckel and Moorman;

Law Library: Commissioner Moorman, Philip Miller and Brent Birkeland;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Delegate #1 – Brent Birkeland, Delegate #2 – John W. Hoscheid;

Minnesota Counties Intergovernmental Trust: Commissioner Patty Beckel; Alternate: Commissioner Todd Beckel;

Minnesota Rural Counties Caucus: Commissioner Todd Beckel; Alternates: Commissioners;

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Wayne Bendickson, Josh Stromlund and Jeff Pelland; Alternate: Commissioner Hanson;

North Country Community Health Board: Commissioner Moorman(term expires 12/31/12) and Jan Olson (term expires 12/31/12) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/12) and Jan Olson (term expires 12/31/11 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Todd Beckel and Josh Stromlund; Alternate: Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action: Commissioner Arnesen; Alternate: Commissioner Moorman;

Northwest Minnesota Juvenile Center Board: Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010). This is a four-year term;

Nuisance Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Philip; Miller, Dallas Block, Michelle Brown, Rick Rone, Nancy Jewell and Josh Stromlund;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani Miller; Alternate: Nancy Wendler;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Tim Erickson; Alternate: Commissioner Moorman;

Peat Land: Commissioner Todd Beckel;

Rainy Rapid River Board: Commissioner Moorman, Commissioner Hanson, Josh Stromlund and Steve Sindelir;

Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Todd Beckel; Alternate: Commissioner Hanson;

Roseau County Board on Aging/FAR North Transit: Commissioner Todd Beckel;

Solid Waste Committee/Household Waste: Commissioner Patty Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Wayne Bendickson;

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Wayne Bendickson, Sue Ney, Brent Birkeland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Todd Beckel, Tim Erickson, Josh Stromlund, Brent Birkeland, Dan Crompton, Boyd Johnson and Wayne Bendickson;

Tribal Lands: Commissioners Arnesen and Todd Beckel;

Vets Service: Commissioner Hanson, Commissioner Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

SWCD District Committee: Commissioner Todd Beckel, Commissioner Hanson and Josh Stromlund;

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. (Few remaining to be appointed)

2011 lake of the wood county board meeting dates

The motion was made by Commissioner Arnesen to approve the following 2011 board meeting dates as follows:

Lake of the Woods County Board of Commissioners

County Board meetings are held on the second and fourth Tuesdays of each month at 9: 00 a.m. in the Commissioners’ Room in the County Government Center in Baudette, Minnesota unless otherwise noted:

January 11, 2011 9:00 a.m. July 12, 2011 9:00 a.m.

January 25, 2011 9:00 a.m. July 26, 2011 9:00 a.m.

February 8, 2011 9:00 a.m. August 9, 2011 9:00 a.m.

February 22,2011 9:00 a.m. (L/W School) August 23, 2011 9:00 a.m.

March 8, 2011 9:00 a.m. September 13, 2011 9:00 a.m.

March 22, 2011 8:00 a.m. September 27, 2011 9:00 a.m.

April 12, 2011 9:00 a.m. October 11, 2011 9:00 a.m.

April 26, 2011 9:00 a.m. October 25, 2011 9:00 a.m.

May 10, 2011 9:00 a.m. November 8, 2011 9:00 a.m.

May 24, 2011 9:00 a.m. November 22, 2011 9:00 a.m.

June 14, 2011 9:00 a.m. December 13, 2011 9:00 a.m.

June 21, 2011 10:00 a.m. (NWA) Truth in Taxation TBD

BOE TBD December 30, 2011 8:00 a.m.

June 28, 2011 9:00 a.m.

Lake of the Woods County Commissioner’ maybe attending the following:

March 22-24, 2011 Joint Legislative Conference

June 8, 2011 AMC District 2 Meeting

August 10-12, 2011 AMC Leadership Conference

October 19, 2011 AMC District 2 Meeting

December 4-7, 2011 AMC Annual Conference

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was, unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2011-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2011:

County Attorney: $6,000

County Auditor: $6,000

County Recorder: $6,000

County Sheriff: $6,000

County Treasurer: $6,000

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2011.

Motion was made by Commissioner Todd Beckel to designate the following institutions as Official Depositories of county funds for the year 2011:

Wells Fargo, Baudette Branch
RiverWood Bank- Baudette Branch
Border State Bank, Baudette Branch
MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:30 a.m. and reconvened at 10:40 a.m. as follows:

Economic Development Authority

Resolution

County Auditor, John W. Hoscheid presented the board the Resolution that was prepared by Mary Frances from Fryberger, Buchanan Smith & Frederick P.A. for the Economic Development Authority.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 2011-01-02

APPROVING THE TRANSFER OF LAND,

GRANTING THE AUTHORITY TO ENTER INTO

A LOAN AGREEMENT AND APPROVING AN EDA

LEVY IN THE EVENT OF A BUDGET SHORTFALL

WHEREAS, on September 30, 2010, the United States Department of Agriculture Rural Development (“Rural Development”) approved North Star Electric Cooperative, Inc.’s application for a grant (“Grant”) to make an initial loan to Lake of the Woods County from Rural Development, pursuant to Section 313 of the Rural Electrification Act of 1936, as amended (“Act”) and 7 CFR part 4280; and

WHEREAS, North Star Electric Cooperative, Inc. intends to use the proceeds of the Grant for the sole purpose of establishing and operating a revolving loan fund (the “Revolving Loan Fund”) to finance projects in accordance with North Star Electric Cooperative, Inc.’s approved revolving loan plan dated June 2, 2010, as approved by Rural Business and Cooperative Service; and

WHEREAS, the original loan made from the Revolving Loan Fund will be made to Lake of the Woods County Economic Development Authority to finance construction of a building (the “Building”) to be used for a line worker’s school (the “Loan”) to be operated by Wadena Community College; and

WHEREAS, North Star Electric Cooperative, Inc., on December 14, 2010, conveyed and quitclaimed unto the County of Lake of the Woods (the “County”), the following described real property (“Property”) which is situated in the County of Lake of the Woods, State of Minnesota, which is legally described as follows, to wit:

That part of the Southwest Quarter of the Southwest Quarter (SW1/4-SW1/4) and the Southeast Quarter of the Southwest Quarter (SE1/4-SW1/4), Section 27, Township 161 North, Range 31 West, Lake of the Woods County, Minnesota, lying southwesterly of the southwesterly right of way line of Minnesota State Trunk Highway 172 and lying easterly of the following described line: Commencing at the southwest corner of said SW1/4-SW1/4; thence North 89 degrees 59 minutes 19 seconds East, assumed bearing, 1043.00 feet along the south line of said SW1/4-SW1/4 to the point of beginning of the line to be described; thence North 00 degrees 00 minutes 41 seconds West 196.00 feet; thence North 42 degrees 54 minutes 21 seconds East 523 feet, more or less, to said southwesterly right of way line of Minnesota State Trunk Highway 172 and said line there terminating; subject to the right of way for County Road 88 (4^th Street Northwest); subject to other easement, reservations or restrictions of record, if any.

WHEREAS, North Star Electric Cooperative, Inc. retains a right of reversion in the event that the Property is not regularly and exclusively used for educational purposes; and

WHEREAS, the County has entered into construction contracts (the “Construction Contracts”) for the Building and construction activities on the Property has already begun; and

WHEREAS, the County Board of Commissioners (the “Board”) adopted an enabling resolution (the “Enabling Resolution”) pursuant to Minnesota Statutes, Chapter 469 (the “Act”) establishing the Lake of the Woods County Economic Development Authority (the “EDA”) on September 14, 2010, as Resolution No. 10-09-01; and

WHEREAS, under Minnesota Statutes Section 465.035 a county may lease or convey its land for a nominal consideration, without consideration, or for such consideration as may be agreed when authorized by its governing body; and

WHEREAS, the Board desires to convey the Property and Building, and assign the Construction Contracts to the EDA to facilitate construction of the Building and the establishment of the line worker’s school; and

WHEREAS, Wadena Community College intends to lease the Building from the EDA; and

WHEREAS, as a condition of the Loan by North Star Electric Cooperative, Inc. the EDA is required to pledge the Property and Building as collateral; and

WHEREAS, the lease payments made by Wadena Community College are anticipated to be sufficient to cover all debt payments on the Loan; and

WHEREAS, the Board desires to authorize the EDA to enter into an agreement or agreements for the Loan with North Star Electric Cooperative, Inc. including approving a debt obligation of the EDA and agree to consider annually whether to impose a county-wide levy of the EDA as authorized by Minnesota Statutes, Section 469.107 in the event lease payments are insufficient to cover debt payments on the Loan; and

WHEREAS, the Enabling Resolution of the EDA may be modified to make any changes as authorized by the Act or deemed appropriate by the County Board of Commissioners.

NOW, THEREFORE:

BE IT RESOLVED by the Board, that the conveyance of the Property to the EDA is in the best interests of the County and its people, and that the transaction furthers its general plan of economic development and the conveyance of the Property to the EDA is approved.

BE IT RESOLVED by the Board, that the County approves the Loan and borrowing from North Star Electric Cooperative, Inc. by the EDA

BE IT RESOLVED by the Board, that the County agrees to consider annually whether to impose a county-wide levy on behalf of the EDA, pursuant to and as limited by Minnesota Statutes, Section 469.107, in the event lease payments are insufficient to cover debt service payments on the Loan.

BE IT FURTHER RESOLVED by the Board, that the County authorizes its Chairperson and Auditor, on behalf of the County, to execute any and all such documents and instruments as may be necessary to (a) facilitate the conveyance of the Property to the EDA, including a quit claim deed in substantially the same form as attached in Exhibit B, and (b) assign the Construction Contracts to the EDA.

Duly adopted by the Commission this 4th day of January, 2011.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

EDA meeting/Joint Powers Agreement

Commissioner Patty Beckel discussed the EDA information meeting on January 10, 2011 and asked the board if they could meet at 5:30 p.m. instead of 6:00 p.m. as posted. The board concurred to meet at 5:30 p.m. on January 10, 2011. Commissioner Patty Beckel informed the board that there is a process to dissolve the Joint Powers Agreement with the Economic Development that is in place at this time. The board reviewed the process and requested that Commissioner Patty Beckel bring back a letter for them to review to start the process of dissolution of the Joint Powers Agreement.

Correspondence:

The following correspondence was acknowledged:

Depot Preservation Alliance
Williams Ice Arena Association
USDA Rural Development

Legal Newspaper – Bid Opening

Chairman Moorman called for the bid opening at 11:00 a.m. as advertised for the Official Legal Newspaper for the year 2011.

Deputy Auditor Lorene Hanson opened the sealed bids for the official legal newspaper as follows:

Legal Newspaper Bidding
Lake of the Woods County Bid Opening For
Legal Publishing for 2011
January 4, 2011
	Per Standard Advertising Unit
	Financial Statement	Delinquent Tax List	All Other Publications
	1st Publ.	2nd Publ	1st Publ	2nd Publ
Baudette Region
PO Box 39	$0.65	$3.50	$0.65	0.65	$0.65	$0.65
Baudette, MN 56623
218-634-1722
Northern Light
PO Box 1134	$1.50	$3.95	$1.50	$1.50	$1.50	$1.50
Baudette, MN 56623
218-634-2700
		Award To:
Official Legal Newspaper		Baudette Region
1st Publ/Financial Stmnt		Baudette Region
2nd Publ/Financial Stmnt	Northern Light
1st Delinq Tax List		Baudette Region
2nd Delinq Tax List		Baudette Region
All Other		Baudette Region

Motion was made by Commissioner Todd Beckel to designate the Baudette Region as the Official Legal Newspaper of the County for 2011 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Baudette Region. It was further moved to award the bid for the second publication of the annual financial statement to the Northern Light. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Sheriff

County Sheriff, Dallas Block met with the Board and introduced Chief Deputy Sheriff Terry Bandemer to the board. The board welcomed Terry to Lake of the Woods County.

HUMAN RESOURCE DIRECTOR

Human Resource Director, Wade Johannesen met with the board to discuss the start date for Chief Deputy Sheriff, Terry Bandemer. He informed the board that he made a clerical error in the start date from last meeting and the motion should have stated January 1, 2011 and not January 3, 2011 to satisfy insurance requirements.

Motion

Motion was made by Commissioner Arnesen to amend Chief Deputy Sheriff effective start date to January 1, 2011. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Arnesen, Patty Beckel, Hanson and Moorman. Voting against: Commissioner Todd Beckel.

County Road 33

Public Works Director, Tim Erickson, Maintenance Supervisor, Jeff Pelland and Assistant Engineer Bill Sindelir met with the board to discuss County Road 33right-of way issues. The board requested that the Public Works Department send a letter on right-of-ways to the land owner.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:45 p.m.

Attest: Approved: January 11, 2011

____________________________ _______________________________

John W. Hoscheid, County Auditor Ken Moorman, Chairman

Commissioner Proceedings

January 11, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 11, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Moorman called the meeting to order at 11:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Deputy Auditor, Loren Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda for the meeting today with the following additions: recruit and hire Social Worker; Minnesota City Participation Program; Red River Valley Development Association. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel: Dan Crompton and Boyd Johnson to attend Trimble Certified RTK Access Software GPS Training Course on February 15-16, 2011 in Maple Grove; John W. Hoscheid for TIF training on February 24-25, 2011 in St. Paul. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the organizational minutes of January 4, 2011 with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

Commissioners’ Warrants $ 9,080.05

Commissioners’ Warrants $10,945.21

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recruit and Hire Social Worker

Social Services Director, Nancy Wendler met with the Board and informed them that she accepted the resignation of Social Worker, Monique Arnesen effective January 21, 2011 and requested approval to recruit and hire a replacement Social Worker.

Motion was made by Commissioner Todd Beckel to authorize Social Service Director, Nancy Wendler to advertise and hire a replacement Social Worker at grade 12 step 1. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Deputy Auditor, Lorene Hanson met with the Board and requested approval of claims.

Motion was made by Commissioner Tom Hanson to approve the following claims against the County as presented:

Revenue $ 230,380.45

Road & Bridge $106,648.54

County Development $ 200.00

Solid Waste $ 49,626.62

WARRANTS FOR PUBLICATION

Warrants Approved On 1/11/2011 For Payment 1/14/2011

Vendor Name Amount

Affiliated Computer Services 4,903.81

Cenex Co-Op Services, Inc. 3,363.16

Howard’s Oil Company 2,737.58

Lakes Gas Co. 4,604.72

Low Soil & Water Cons. Dist. 78,194.00

Mar-Kit Landfill 8,078.40

Mn Assn Of Counties 3,559.00

Mn Counties Computer Co-Op 38,097.32

Mn Counties Insurance Trust 171,566.00

Mn Municipal Utilities Assoc 7,525.00

Moren/Law Offices Of Patrick D 5,549.00

MSpace Inc 18,509.85

North East Technical Service,Inc 3,248.89

Northwest Mechanical Of Bemidji Inc 2,631.94

Nw Mn Household Hazardous 5,334.40

Reserve Account 2,000.00

Voyageurs Comtronics, Inc 2,640.00

Woody’s Service 6,332.06

43 Payments less than 2000 $17,980.48

Final Total: $386,855.61

Further moved to authorize the payment of the following auditor warrants:

December 30, 2010 $97,894.12

January 7, 2011 $80,386.08

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Arrowhead Library System (ALS)

Deputy Auditor, Lorene Hanson presented a listing of the ALS Governing Board members for their review as requested from January 4, 2011 meeting.

Red River Valley Development Association

Deputy Auditor, Lorene Hanson requested approval from the board to appoint Ken Horntvedt as a representative on the Board of Directors for the Red River Valley Development Association for a three-year term.

Motion was made by Commissioner Todd Beckel to appoint Ken Horntvedt as a representative on the Board of Directors for the Red River Valley Development Association for a three-year term contingent upon Ken’s his acceptance of the appointment. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota City Participation Program(MCPP)

Deputy Auditor, Lorene Hanson asked the board if they would like to participate in the Minnesota City Participation Program this year. She informed the board that there is no cost to this program as there was in the past. The board concurred that county would participate in the MCPP.

SHERIFF

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bendemer met with the board requesting permission to interview and hire a Permanent Part-time Deputy Sheriff for the North West Angle. Dallas informed the board that this position requires 30 hours a week, on call with county benefits.

Motion was made by Commissioner Arnesen to authorize County Sheriff, Dallas Block to interview and hire a Permanent Part-time Deputy Sheriff, working 30 hours per week, on call and with county benefits. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Land and Water Planning Director

Land and Water Planning Director Josh Stromlund met with the County Board requesting approval for signatures to sign the Perpetual Conservation Easement for Wetland Bank document, Adoption for Resolution to Establish Wetland Functional Value Replacement Fund Fee Schedule and Resolution to Establish a Replacement Credit Fee Schedule.

Motion- Perpetual Conservation Easement For Wetland Bank

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman and County Auditor, John W. Hoscheid to sign the perpetual conservation easement for wetland bank document. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolution for Adoption to Establish a Wetland Functional Value Replacement Fund Fee Schedule

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION TO ESTABLISH A WETLAND FUNCTIONAL VALUE REPLACEMENT FUND FEE SCHEDULE

Resolution 2011-01-03

WHEREAS, Lake of the Woods County is the local government unit responsible for the implementation of the Wetland Conservation Act according to Minnesota Statute 103G.005, subdivision 10e; and

WHEREAS, Lake of the Woods County has adopted a resolution acknowledging the responsibility to implement the Wetland Conservation Act; and

WHEREAS, as an alternative to the rules adopted under Minnesota Statutes, section 103G.2242, subdivision 1, and the public value criteria established or approved under Minnesota Statutes, section 103B.3355, a comprehensive wetland protection and management plan may be developed by a local government unit; and

WHEREAS, Lake of the Woods County has adopted a Local Comprehensive Wetland Management Plan and Ordinance according to Minnesota Statute 103G.2243; and

WHEREAS, the Lake of the Woods County Board of Commissioners has delegated decision authority for exemption, no loss, wetland boundary and type, sequencing, replacement plan, and wetland banking determinations to the Land and Water Planning Director; and

WHEREAS, the Local Comprehensive Wetland Management Plan and Ordinance allows for the creation of a wetland functional value replacement fund; and

WHEREAS, the wetland functional value replacement fund is a dedicated fund that is administered by the Lake of the Woods Soil and Water Conservation District, to be used for projects within the county that replace wetland related functions; and

WHEREAS, the use of credits outside the county, to replace impacts within Lake of the Woods County, shall be allowed using the most current Wetland Conservation Act replacement ratios plus an additional contribution to the wetland functional value replacement fund; and

THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby establishes the wetland functional value replacement fund to be at a rate of $0.15/square foot.

The following resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Resolution for Adoption to Establish a Replacement Credit Fee Schedule

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION TO ESTABLISH A REPLACEMENT CREDIT FEE SCHEDULE

Resolution 2011–01-04

WHEREAS, Lake of the Woods County is the local government unit responsible for the implementation of the Wetland Conservation Act according to Minnesota Statute 103G.005, subdivision 10e; and

WHEREAS, Lake of the Woods County has adopted a resolution acknowledging the responsibility to implement the Wetland Conservation Act; and

WHEREAS, as an alternative to the rules adopted under Minnesota Statutes, section 103G.2242, subdivision 1, and the public value criteria established or approved under Minnesota Statutes, section 103B.3355, a comprehensive wetland protection and management plan may be developed by a local government unit; and

WHEREAS, Lake of the Woods County has adopted a Local Comprehensive Wetland Management Plan and Ordinance according to Minnesota Statute 103G.2243; and

WHEREAS, Lake of the Woods County has an approved wetland bank established under Minnesota Statute 103G.2242; and

WHEREAS, Lake of the Woods County has the authority to establish the cost for withdrawal of replacement credits from the wetland bank; and

WHEREAS, the Lake of the Woods County Board of Commissioners has delegated decision authority for exemption, no loss, wetland boundary and type, sequencing, replacement plan, and wetland banking determinations to the Land and Water Planning Director; and

WHEREAS, the Land and Water Planning Director has the authority to sell credits within and outside of the county to mitigate impacts; and

THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby establishes the cost of credits to be sold outside of the county to mitigate impacts in other areas of Minnesota to be at a rate of $0.30/square foot; and

THEREFORE, BE IT FURTHER RESOLVED, that the Lake of the Woods County Board of Commissioners hereby establishes the cost to mitigate impacts within Lake of the Woods County, which would mitigate impacts within Lake of the Woods County, at a rate of $0.15/square foot for Category 3 wetlands, $0.20/square foot for Category 2 wetlands, and $0.25/square foot for Category 1 wetlands.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 12:35 p.m. and reconvened at 12:40 p.m. as follows:

Co. Road #33

Public Works Director, Tim Erickson, Maintenance Supervisor, Jeff Pelland, Assistance Public Works Director, Bill Sindelir and Terri Vanguilder met with the board to discuss Co. Road 33 safety concerns of the right-of-way issue on Co. Road #33. The consensus of the board was to have Commissioner Patty Beckel arrange a meeting with the Landowners, Resorts and Public Works Department to try to resolve the Co. Road 33 right-of –way issues.

Public Works Department

Public Works Director, Tim Erickson and Office Manager, Marti Carlson met with the board requesting authorization to purchase the ACS NewRoads Public Works Management System software for the Public Works Department. Marti informed the board that this program was budgeted for in 2008 but the program was not ready until now.

Motion was made by Commissioner Hanson to authorize Public Works Director to purchase the ACS NewRoads Public Works management System software for the Public Works Department as previously approved within the 2008 capital expenditure budget. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement – dissolution

Commissioner Patty Beckel informed the board that the first step in dissolving the Joint Powers Agreement that established the Lake of the Woods Office of Economic Development is to petition all members of the Joint Powers Agreement. Commissioner Patty Beckel presented the draft petition to the board for their review.

Motion was made by Commissioner Patty Beckel to authorize Chairman Moorman to sign the petition to terminate the Joint Powers Agreement that established the Lake of the Woods Office of Economic Development. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Wheeler’s Point Sanitary Board Appointments

Commissioner Patty Beckel informed the board that two members of the Wheeler’s Point Sanitary Board are up for appointment.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution for

Election of Wheelers Point Sanitary District Board Members

Resolution 2011-01-05

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Kent Spears and Brian Ney for a term to expire January 2, 2014.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund-none

County T.V. – bill are just a reminder and they will be less

Land Acquisition- acquiring land for towers

Red Lake Tribe- Commissioner Arnesen and Todd Beckel are meeting with them on 01-12-11

Township Road Inventory-priority for 2011

Line Workers School – none

Inventory- priority for 2011

Veterans Service Policy- meeting date to be set

Beaver – looking into options/clarification

Clementson Bridge Property- will be talking to Public Works Director

CAMA- none

Committee Reports:

Commissioner Todd Beckel reported on the following:

MRCC
Northern County Land Use
Rail Road State Assessed Property

Committee of the Whole Date

The board set February 7, 2011 to meet as the Committee of the Whole at 9:00 a.m. in the Commissioners’ Room to establish goals and objectives for 2011.

RECESS

With no further business before the Board, Chairman Moorman called the meeting to recess at 2:04 p.m.

Attest: Approved: January 25, 2011

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Ken Moorman, Board Chairman

Commissioner Proceedings

January 25, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 25, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda for the meeting today with the following additions: CHI contract, “Legal Opinion”, appointment of Chief Deputy Auditor, year-end fund balances, Sheriff- Joel Hopps resignation/insurance and copy machine, Lude tower, change EDA Public Hearing to TIF Public Hearing and goals and objectives for 2011. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel: Travel for Marti Carlson and Michele Paradise to St. Cloud for ACS Annual Highway Users Meeting on February 9&10; Lorene Hanson to St. Paul for TIF training on February 24-25. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes for the regular meeting of January 11, 2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

Commissioners’ Warrants $ 11,773.87

Commissioners’ Warrants $ 30,481.94

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Year of Service Recognition

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Monique Arnesen

Resolution 2011 –01-06

Whereas: Monique Arnesen has served the residents of Lake of the Woods County since October 2007 for the Lake of the Woods County Social Services Department;

Whereas: Monique Arnesen has resigned from Lake of the Woods County service effective January 21, 2011

Now Therefore, Be it Resolved: That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Monique’s dedicated service and best wishes to her.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Legal Opinion

County Attorney, Philip Miller met with the board to inform them that he serves on LakeWood Health Centers Board of Directors and that LakeWood Health Center is part of CHI which provides services to Lake of the Woods Social Services Department. Philip informed the board that he does not see that there is a direct conflict of interest with his position on LakeWood Health Centers board of directors. The board thanked County Attorney Philip Miller for informing them on his position with LakeWood Health Center. The consensus of the board was they did not feel that there is a conflict of interest.

CHI Health Connect at Home-Fargo

Social Services Director, Nancy Wendler met with the board requesting approval for the 2011 CHI Health Connect at Home.

Motion

Motion was made by Commissioner Todd Beckel to to approve the contract between CHI Health Connect at Home-Fargo and Lake of the Woods County Social Services for 2011, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairman Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the Board and requested approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the County as presented:

Revenue $ 34,913.80

Road & Bridge $ 9,442.10

Solid Waste $ 1,254.01

$ 45,609.91

WARRANTS FOR PUBLICATION

Warrants Approved On 1/25/2011 For Payment 1/28/2011

Vendor Name Amount

Hoffman, Dale, & Swenson, Pllc 2,694.00

Low Fair Association 15,000.00

Minnesota Unemp 7,107.54

Shi Corp 3,749.61

48 Payments less than 2000 $17,058.76

Final Total: $45609.91

Further moved to authorize the payment of the following auditor warrants:

January 11, 2011 $ 1,404.17

January 11, 2011 $ 79,281.12

January 20, 2011 $166,917.17

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Year of Service Recognition

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Stacy Novak

Resolution 2011 – 01-07

Whereas: Stacy Novak has served the residents of Lake of the Woods County since April of 2009 for the Lake of the Woods County Auditor’s Office;

Whereas: Stacy Novak has resigned from Lake of the Woods County service effective January 21, 2011

Now Therefore, Be it Resolved: That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Stacy dedicated service and best wishes to her.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consulting Contract

County Auditor, John W. Hoscheid met with the board and presented a contract to provide assistance with the duties of the Deputy Auditor/Executive Administrator position with the Lake of the Woods County Auditor’s office. No action was taken at this time.

Vacancy in Auditor’s Office

County Auditor, John W. Hoscheid informed the board that he is not filling the vacant position in the Auditor’s Office at this time, but wants to reserves the right to hire in the future.

Appointment of Chief Deputy Auditor

County Auditor, John W. Hoscheid discussed the position of a Chief Deputy Auditor. The County Auditor stated he had researched and contacted other counties with a Chief Deputy Auditor position. Also, as having the opportunity to serve as the Interim County Auditor in Roseau this past year, he was able to see how their office operated. The functions of their office are very similar to ours, with the exception of not having Motor Vehicle, Driver License and Game and Fish. Each Deputy Auditor has one area of responsibility/expertise. They have one for payroll, one for benefits, one for financial and one for taxes; and they all assist with the election process. Lake of the Woods County has one person who does all of these functions: payroll, benefits, financial, assists with taxes and election and has various other administrative duties. He stated with the current vacancy in his office, he sees this as an opportunity for him to take over the tax position, with the assistance of the new position, and have a potential savings of $50,000 for the County. During the past year, when he was out for personal reasons, Lorene Hanson was acting auditor in charge and he relied on her and felt comfortable that the business was taken care of properly. In addition, while he was assisting Roseau County as Interim Auditor; Lorene, as second in command, presided over the office attending to the required duties at the time. Multiple counties call our office for her assistance in payroll and financial advice, including the current state auditors. Lorene has worked for Lake of the Woods County for 24 years and has always been the “Go To” person for all offices when they have questions. With all of this in mind, the County Auditor felt that it was time to officially appoint her as the Chief Deputy Auditor. The major change in her position with the appointment of Chief Deputy Auditor would be that this position would now officially serve as the County Auditor in his absence. The County Auditor can appoint a Chief Deputy without the approval of the County Board; however he felt that having the County Board of Commissioners make the appointment was more appropriate.

Motion

Motion was made by Commissioner Arnesen to appoint Lorene Hanson as Chief Deputy Auditor effective January 25, 2011. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Minnesota Association of County Officers(MACO)

County Auditor, John W. Hoscheid informed the board that he was elected to the MACO Board of Directors for District 1.

Northwest Community Action(NWCA)/County Surveyor Liaison

County Auditor, John W. Hoscheid presented a letter from NWCA informing them that this year Lake-of-the-Woods County is in position to appoint two “regular” board members for 2011 per NWCA by-laws.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Moorman as a delegate and appoint Commissioner Hanson as the alternate to the NWCA board. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. (Commissioner Arnesen was appointed to the NWCA board on January 4, 2011)

Motion was made by Commissioner Arnesen to designate Commissioner Todd Beckel as the liaison to the County Surveyor’s Office. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Rescind Economic Development Authority Resolution No. 2011-01-02

Approve Resolution No. 2011-01-08

County Auditor, John W. Hoscheid informed the board that Gerad Paul, Attorney for Minkota Power Cooperation informed him that the EDA Resolution that was passed on January 4, 2011 Resolution No. 2011-01-02 had Commissioner Arnesen voting when he should of abstained from voting due to a possible conflict of interest.

Motion was made by Commissioner Arnesen to rescind Resolution No. 2011-01-02 “Approving the Transfer of Land, Granting the Authority to Enter into a Loan Agreement and Approving an EDA Levy in the event of a budget shortfall. “ The motion was seconded by Commissioner Patty Beckel_ and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION NO. 2011-01-08