February, 2016

Commissioner Proceedings

February 9, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 9, 2016, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Tom Hanson, Patty Beckel, Ken Moorman and Ed Arnesen.  Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions:  Copy machine, Deputy Sheriff, Joint Housing meeting.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the consent agenda as follows: Jodi Ferrier to attend Leadership Core Series in East Grand Forks on March 24-25, April 21-22, May 26-27, June 23-24 and December 1-2;

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of January 26, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows:

Revenue                      $ 21,535.82

Road & Bridge           $ 15,413.35

                                                Solid Waste                $ 17,801.73

EDA                            $     817.93

                                      55,568.83

WARRANTS FOR PUBLICATION

Warrants Approved On 2/9/2016 For Payment 2/12/2016

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                              6,518.23

Computer Professionals Unlimited Inc           3,693.00

Howard’s Oil Company                                      3,125.67

Mar-Kit Landfill                                                  11,809.00

Mn Rural Counties Caucus                               2,100.00

Wallwork Truck Center                                      2,240.36

Woody’s Service                                               2,275.39

57 Payments less than  2000    23,807.18

Final Total: 55,568.83

    Further moved to authorize the payment of the following auditor warrants:

                                                January 28, 2016                    $    2,233.60

                                                February 3, 2016                   $   85,960.20

                                                $ 88,193.80

County Credit Card

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to issue a County credit card to Appraiser Trainee, Whitnie Reasy.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize Appraiser Trainee Whitnie Reasy a County credit card for official county business.

Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for an On-Sale/Sunday Liquor license and 3.2 off sale malt liquor for Flag Island Resort LLC.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to authorize County Auditor/Treasurer to issue an On-Sale/Sunday Liquor license and 3.2 off sale malt liquor for Flag Island Resort LLC, effective January 1, 2016 thru June 30, 2016.

MCCC Service Agreement

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to enter into a Professional Service Agreement with MCCC.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the Professional Service Agreement between Lake of the Woods County and MN Counties Computer Cooperative and Trimin Systems Inc. for maintenance and support for the IFS effective January 1, 2016 thru December 31, 2018.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following claims:

                                                            Commissioners’ Warrants $ 18,497.25

                                                            Commissioners’ Warrants $ 24,337.85

Timber Contract

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously  to amend the agenda and add closed session at 9:40 a.m. pursuant to MN Statute §13D.05, subd. 3(b), Attorney Client Privileges to discuss Timber Contract.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to close the closed session and open the regular meeting at 9:50 a.m.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to authorize Chairman Moorman to sign the Timber Contract with Levasseur Timber Sales, Project Number 4521.

HUMAN RESOURCE DIRECTOR

Human Resource Director, Karen Ose met with the board and informed the board that the MIS department’s job descriptions were reviewed by MRA. The IT Tech job description was graded at step 10, points 238 and a salary range between $17.94- $22.38 per hour; GIS job description was graded at step 12, points 283, and salary range between $20.05- $25.04 which included working with various departments for GIS responsibilities, (at this time, this position has been unable to do these duties). MIS Directors job description was graded at step 19, points 435, and salary range from $29.72 to 37.23, increased points by 20 due to adding the duties of Maintenance Supervisor to this job description.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the MIS Directors job description at Grade 19, points 435, step 3, $31.09 per hour, effective January 12, 2016; if the Maintenance Supervisor duties leave the MIS Directors position, the grade will revert back to grade 18, points 415; if another positon is hired for IT Tech, the MIS Directors step will move to step 4, $31.77 per hour effective of date of hire.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the IT Tech position at grade 10 , points 238, salary range from $17.94- $22.38.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to leave the GIS grade at 11, when the duties of the GIS changes with GIS responsibilities, MIS Director will need to come back to the board for changes of duties.

Employee Performance Review

Human Resource Director, Karen Ose met with the board to review the Employee Performance Review form. The consensus of the board was that the form was acceptable.

LAND AND WATER PLANNING

Land and Water Director, Josh Stromlund met with the board requesting a colored copy machine for his department due to the change in his office area.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to enter into a lease agreement with Marco for copy machine for the Land and Water Planning Office.

SWCD Position

Land and Water Planning Director, Josh Stromlund met with the board to discuss the SWCD positon which would blend with the county’s Public Works/Land and Water and NRCS with help with drainage, county road ditch systems and surveys. Grant funds are available at this time thru SWCD for two years. If funding gets cut, Josh asked if the County would consider partly funding this position. The consensus of the board was that they support SWCD board’s decision of hiring this position.

MIS/SHERIFF

MIS Director/Maintenance Supervisor Peder Hovland and County Sheriff, Gary Fish met with the board to discuss Law Enforcement complex and long term planning. The consensus of the board was for them to proceed with long term planning of the Law Enforcement Complex.

COUNTY SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to move Deputy Sheriff, Russ Platz to full time at forty (40) hours per week as long as a Deputy Sheriff serves on the Task Force; once a Deputy Sheriff no longer serves on the Task Force, this position would move back to 30 hours per week.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve Deputy Sheriff, Russ Platz to full time at forty (40) hours per week, effective February 14, 2016 as long as a Deputy Sheriff serves on the Task Force; once a Deputy Sheriff no longer serves on the Task Force, this position would move back to 30 hours per week.

ADRIANS RESORT

Brian Ney, representing Adrian’s Resort met with the board to discuss winter road access that the resort has provided for 25 years. Brian explained that they previously went  out at Wheelers Point area and were asked many years ago by a previous Commissioner to move to the current access that they are at now due to the congestion at the other access. The board indicated to continue as is for now to allow them time to research prior actions and research the property lines and options available.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to discuss County Road 33 storm sewer. Tim explained with the Wheelers Point Sanitary District construction in progress that this would be a good time to place a storm sewer in that area.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to amend the five year project plan to include CR 33 storm sewer.

JOINT HOUSING MEETING

Commissioner Beckel was asked if the County Board would be interested in holding a Joint Housing Meeting with the City of Baudette and the EDA. She will get back with the board when the dates are finalized.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:45 p.m.

Attest:                                                                                                 Approved: February 23, 2016

__________________________________                                        ______________________________

Lorene Hanson, County Auditor/Treasurer                                        Kenneth Moorman

                                                                                                          Chairman of the Board

================================================================================================

Commissioner Proceedings

February 23 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 23, 2016, in the ITV room at the Lake of the Woods School.

Call to Order

Chairman Moorman called the meeting to order at 9:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

High School Social Studies teacher, Mr.  Don Krause

Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

Introduction

Chairman Moorman gave a brief description of the duties of County Commissioners.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Lake of the Woods International Arena and Pequana Play House flyer.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the consent agenda as follows: Heather Blodgett to St. Cloud on February 22-23 for MN Choices Mentor Meeting; Leah Larson to Minneapolis on March 15-18 for MSSA Conference; Christine Hultman and Jodi Ferrier to St. Cloud on May 17-18 for SSIS MAPCY Training; Craig Severs to St. Cloud on June 10 for MN County Attorneys Association Child Support Conference;

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of February 9, 2016.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue $ 21,284.98, Road & Bridge                    $23,319.74, Co. Develop $ 800.00, Solid Waste$8,218.66,EDA$ 1,782.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/23/2016 For Payment 2/26/2016

Vendor Name                                                    Amount

Information Systems Corporation                                   6,923.00

John Deere Financial                                                       2,419.13

Levasseur/Steve                                                                  2,150.62

Little Falls Machine, Inc                                                     3,907.47

R & Q Trucking, Inc                                                           3,107.60

Short Elliott Hendrickson, Inc                                           2,845.62

Ziegler, Inc                                                                        14,929.80

51 Payments less than 2000       19,122.14

Final Total:   55,405.38

Further moved to authorize the payment of the following auditor warrants: February 10, 2106 $11,698.77, February 16, 2016 $130,654.70, February 17, 2016 (125.80), February 17, 2016 $5,958.19, February 17, 2016 $31,278.17.     

Schrandt Cartway

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to set a public hearing for continuance for the Shrandt Cartway.

Resolution

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to set the Continuance of a Public Hearing for David and Mary Schrandt Cartway for March 22, 2016 at 11:00 a.m.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to authorize Chairman Moorman to sign the Order/Notice for Continuance of Public Hearing for David and Mary Schrandt cartway.

MN Department of Administration

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for signatures for the MN Department of Administration to allow purchase through the Fleet and Surplus Service Division.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Moorman, County Auditor/Treasurer, Lorene Hanson, Public Works Director, Tim Erickson, Social Service Director, Amy Ballard and County Sheriff, Gary Fish to sign the signature card for Federal and /or State Surplus Property.

Set-Up License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a Consumption and Display Permit for Ships Wheel Resort.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the Consumption and Display Permit for Ships Wheel Resort effective April 1, 2016 thru March 31, 2017 issued by the State of Minnesota.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the following claims against the county as follows: Commissioners Warrants: $10,358.00 and $5,427.97.

SWCD

SWCD Resource Technician, Mike Hirst met with the board to review the 2015 Feedlot Program Report.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the 2015 Feedlot Program Report from January 1, 2015 thru December 31, 2015 and authorize Chairman Moorman to sign.

HUMAN RESOURCE DIRECTOR

Human Resource Director, Karen Ose met with the board requesting approval of the Data Practices Policy for Members of the Public and Data Practice Policy for Data Subjects. Karen explained that IPAD developed sample policy guidance to meet the new requirements in Minnesota Statutes, section 13.05, subd. 5, which is to include a model policy, related to ensuring appropriate access to not public data.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to adopt the model policy that IPAD created for Policy of Members of Public and Data of Subject and authorize Chairman Moorman to sign the notice of Adoption of Model Policies.

MIS DIRECTOR

IT Technician

MIS Director, Peder Hovland met with the board requesting approval to advertise, interview and hire for an IT Technician.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the MIS Director, Peder Hovland to advertise, interview and hire for an IT Technician position at grade 10, step 1, $17.34 per hour, points 238.

Mail Boxes

MIS Director, Peder Hovland met with the board requesting approval to purchase 20 additional mailbox licenses.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to authorize MIS Director, Peder Hovland to purchase 20 additional mailbox licenses in the amount of $1,556 from the MIS budget.

DNR

Baudette Area Wildlife Supervisor Scott Laudenslager and Red Lake Area Wildlife Manager Gretchen Mehmel met with the board and reviewed the past accomplishments and current projects in Lake of the Woods County.

HEADWATER REGIONAL DEVEOPMENT CENTER

HRDC Economic Development Director, Ryan Zemek met with the board to discuss the Property Assessed Clean Energy (PACE) which is a new way to finance energy efficiency and renewable energy upgrades to buildings of commercial property owners. Ryan explained that state law allows local units of government to enter into joint powers agreement to create a PACE program. The board requested that Ryan meet with County Attorney, James Austad and County Auditor/Treasurer, Lorene Hanson to discuss and review the joint powers agreement.

FRIENDS OF ZIPPEL BAY PARK

Tom Heinrich, representing Friends of Zippel Bay Park met with the board to discuss the possibility of the “Friends of Zippel Bay Park” to assist in grooming the ski-trails. Chairman Moorman received information from Acting Regional Manager, NW Region –Parks and Trails Gary Hoeft in regards of a Memorandum of Understanding to allow the Friends Group to work under the umbrella of the Lake of the Woods County to allow them to groom the trails at Zippel Bay State Park. County Auditor/Treasurer, Lorene Hanson explained to the board that these volunteers would not be eligible to be under the counties workers compensation; however they would be covered by general liability coverage.

GREAT NORTHERN TRANSMISSION LINE

Project Manager, Jim Atkinson met with the board and informed them that the preferred blue route was approved. The next step will be the right-away field activities to land owners and engineering designs for field surveyors to access property owner’s lands. Project completion date is June 1 2020.

RECESS

The meeting was called to recess at 11:55 a.m. and reconvened at 12:40 p.m. in the Commissioners Room as follows:

TOWARD ZERO DEATH PRESENTATION

Public Works Director, Tim Erickson, District State Aid Engineer Lou Tasa and Lieutenant Brad Norland met with the board and presented a power point, pictures and information on the Towards Zero Death Task Force.

PUBLIC WORKS

Vehicle Purchase

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a pickup for the highway department and informed the board that he is looking into a cell booster for the highway department.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the purchase of extended cab pickup in the amount of $27,618.50.

Highway 11 Update

District State Aid Engineer, Lou Tasa discussed the upcoming State Highway 11 construction with the board.

RECESS

The meeting was called to recess at 2:10 p.m. and reconvened at 2:24 p.m. as follows:

CLOSED SESSION

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to close the regular meeting at 2:30 p.m. and open the closed session pursuant to MN Stat. § 13D.05, Subd. 3(b), Attorney Client Privileges to discuss Wetland Mitigation. The following were in attendance: Commissioners Arnesen, Nordlof, Hanson, Beckel and Moorman. County Auditor/Treasurer, Lorene Hanson and County Attorney, James Austad. Wetland Mitigation Attorney, John Kolb via conference call.  SWCD board members: Russ Hansen, John Sonstegard, Roger Krause, Frank Sindelir and Nancy Dunnell. SWCD Staff, Mike Hirst and Josh Stromlund.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the closed session and open the regular meeting at 4:00 p.m.

JERRY AND SHARON KROHN

Land owners Jerry and Sharon Krohn met with the board and informed them that back in 1969 that the Legislatures passed a law to include there land within the designated Zippel Bay State Parks Boundary. They attempted to get this land removed from within the park boundary in 2014, but at that time the Parks Division of the DNR refused their request. Krohn’s asked the board for support on having their parcel of land deleted from the legislative boundary.

The following Resolution was offered by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously the following resolution:

Resolution No. 15-02-01

DELETE LAND FROM LEGISLATIVE BOUNDRY OF ZIPPEL STATE PARK

WHEREAS, in 1969 Legislature of the State of Minnesota enacted Chapter 85.012.61, History Item 1969  C 879 S 1,  State parks;  Subdivision 1. Acquisition of lands. The lands described in this section are added to the boundaries of the designated state parks, waysides, and recreational reserves and the commissioner of administration for the commissioner of conservation is authorized to acquire by gift, purchase, or if expressly authorized by law, by condemnation proceedings the lands as described. Any land which now is or hereafter becomes tax-forfeited land and is located within the described park boundaries is hereby withdrawn from sale and is transferred from the custody, control, and supervision of the county board of the county to  the commissioner of conservation, free from any trust in favor of the interested taxing districts. The commissioner shall execute a certificate of acceptance of the lands on behalf of the state for such purpose and transmit the same to the county auditor of the county for record as provided by law in the case of tax-forfeited land transferred to the commissioner by resolution of the county board for conservation purposes. Any lands within the herein described boundaries which may be owned by the United States and managed by any of its agents may be acquired by land exchange, direct transfer, or purchase as federal laws may prescribe. The lands acquired pursuant to this section shall be administered in the same manner as provided for other state parks and shall be perpetually dedicated for such use.

WHEREAS, Subd. 13. Zippel Bay Recreation Reserve, Lake of the Woods County; states all of the Northwest Quarter of the Southeast Quarter of Section 10; all of Government lot 3 of Section 11; all of the South Half of the Northwest Quarter and the Northwest Quarter of the  Northwest Quarter of Section 14; all in Township 162 North, Range 33 West;

WHEREAS; all of the Northwest Quarter of the Southeast Quarter of Section 10 was sold to the State of Minnesota in 1961; all of Government Lot 3 of Section 11 was sold to the State of Minnesota in 1971; all of the Northwest Quarter of the Northwest Quarter of Section 14 was sold to the State of Minnesota in 1973; all in township 162 North, Range 33 west;

NOW THERFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners, upon request of current Land Owner hereby request the State Legislators delete all of the south half of the northwest quarter of section 14, Township 162 North, Range 33 West located in Lake of the Woods County from the boundaries of the Legislative designated Zippel Bay State Parks reserve.

CORRESPONDENCE

The boards acknowledge the following: Pequana Play House and Lake of the Woods International Ice Arena.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 4:25 p.m.

Attest:                                                                                     Approved: March 8, 2016

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Ken Moorman

County Auditor/Treasurer      

January, 2016

Commissioner Proceedings

Organizational Meeting

January 5, 2016

The Lake of the Woods County Board met on Tuesday, January 5, 2016, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2016 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:04 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Thomas Hanson, and Ken Moorman. Also present were: County Attorney, James Austad and Linwood “Woody” Fiala, and Deputy Auditor/Treasurer, Janet Rudd.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair of Lake of the Woods County Board for the year 2016.  Commissioner Arnesen nominated Commissioner Moorman with Commissioner Beckel seconding the nomination.  County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Arnesen to close the nominations for Chair. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Moorman for Chair.  Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson.  Against:  None.  Commissioner Moorman assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2016.

Vice – Chair

Chairman Moorman called for nominations for the position of Vice-Chair for the year 2016.  Commissioner Hanson nominated Commissioner Nordlof for Vice-Chair for Lake of the Woods County Board with Commissioner Arnesen seconding the nomination. Chairman Moorman called for nominations two more times. 

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Chairman Moorman called for a roll call for Commissioner Nordlof for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel.  Against:  None.  Commissioner Nordlof assumed the position of Vice-Chair the Lake of the Woods County Board of Commissioners for 2016.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as follows: Northerly Park , Highway, and travel for Stacy Novak and Dawn Christianson, The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Stacy Novak and Dawn Christianson to Morris MN for CCPUI meeting on January 12-13. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor/treasurer

OFFICIAL COUNTY NEWS PAPER BID-OPENING

Chairman Moorman called for the bid opening at 9:20 a.m. for the Official Legal newspaper for the year 2016.MotionMotion was made by Commissioner Beckel to designate the Northern Light Region as the Official Legal newspaper for the year 2016 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Lake of the Woods CountyBid TabulationLegal PublishingYear 2016January 5, 2016Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ        Northern Light Region      PO Box 1134          6.00         6.00          6.00         6.00     6.00      6.00Baudette, MN  56623      218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt6.00 2nd Publ/Financial Stmnt If applicable         6.00N/A 1st Delinq Tax List         6.00 2nd Delinq Tax List         6.00 All Other         6.00   

Signature Cards

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures cards for account numbers 3908 and 6372, and Investments accounts.

Motion

Motion was made by Commissioner Arnesen to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Dawn Christianson and Chairman Moorman to sign the Wells Fargo signature card for account number 3908 and 6372. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer, Dawn Christianson, to sign the Riverwood Bank signature card for Investments. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Beckel to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer, Dawn Christianson to sign the Border State Bank signature card for account number 2404 and Investments. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/TREASURER-Official Depositories

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2016.

Motion was made by Commissioner Beckel to designate the following institutions as Official Depositories of county funds for the year 2016:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank- Baudette Branch
  3. Border State Bank, Baudette Branch
  4. MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2016 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2016-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2016:

                                    County Attorney:                    $4,000

                                    County Auditor/Treasurer:      $4,000

                                    County Recorder:                   $4,000

                                    County Sheriff:                       $4,000

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:10 a.m. as follows:

ECONOMIC DEVELOPMENT AUTHORITY

The following resolution was offered by Commissioner Beckel and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 15-01-02

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:

Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length   Board Member            Term Expires               Representing

6 Year             Rick Rone                   12/31/2017                  City of Baudette

6 Year             James “Buck”Nordlof 12/31/2017                  County Board District 1

6 Year             Chuck Tischart            12/31/2018                  IDC

6 Year             Gregg Hennum           12/31/2018                  Tourism Board

6 Year             Ed Arnesen                 12/31/2019                  County Board District 5

6 Year             Patty Beckel                12/31/2019                  County Board District 4

6 Year             Stuart Noble                12/31/2020                  Chamber of Commerce

6 Year             Tom Hanson                12/31/2015                  County Board District 2

6 Year             Ken Moorman             12/31/2016                  County Board District 3

Whereas; one board member term  expiring on December 31, 2015 and one board member to be replaced  who’s term only expires on December 31, 2018, and          

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 3 years and 6 years;

            Term Length   Board Member            Term Expires               Representing

            3 Year             Mike Kinsella              12/31/2018                  Tourism Board

            6 Year             Tom Hanson                12/31/2021                  County Commissioner

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

APPROVAL OF 2016 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following Committee Appointments for 2016:

2016 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Arnesen; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;

General Government: Commissioner Beckel: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Nordlof and Amy Ballard; Alternates; Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Hanson;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2016 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Beckel and Hanson;

Beaver Committee: Commissioners Hanson and Arnesen, Lee Hancock, Tim Erickson and Steve Levassuer;

Border Coalition/Passports: Commissioners Arnesen and Beckel, Sue Ney and Jill Olson;

Building and Safety Committee: Chair- Commissioner Moorman and Beckel, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Walt Scribner;

Comprehensive Land Use Planning Board: Commissioners Arnesen and Beckel, Sue Ney, Josh Stromlund and Lorene Hanson; 

Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;

County Extension Committee: Commissioners Arnesen and Beckel, Lorene Hanson, Additional members:  Nancy Dunnell, Mike Hirst, Shelly Lein, Jen Erickson and Jennifer Peterson; Extension Members: April Levasseur, Deb Zak and Karen Santl;

County TV:  Commissioners Hanson and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Karen Ose;

Department Head Liaison: Chair- Commissioner Moorman; Alternates: Commissioners;

Department Liaisons:  Assessor – Nordlof; Land and Water Planning Office – Arnesen; Attorney – Beckel; MIS – Beckel; Sheriff – Hanson; Social Services – Beckel;  Recorder – Moorman; Highway – Arnesen; Auditor/Treasurer – Moorman; H/R – Nordlof; County Surveyor-Moorman and Veterans Service Officer – Hanson;

Drainage Committee: Commissioners Arnesen and Nordlof, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Nordlof and Hanson, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

Grievance Committee: Chair- Commissioner Moorman, Daryl Fish, Josh Stromlund and Angie Eason; Alternate:  Commissioner Nordlof;

Information Systems/Technology Committee: Commissioners Nordlof and Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Arnesen and Beckel, Amy Ballardl, Lorene Hanson, Sue Ney, Daryl Fish and Karen Ose;

Labor/Management Committee: Commissioners Arnesen and Beckel, Karen Ose; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Beckel;

 Law Library:  Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Beckel, Lorene Hanson, Amy Ballard, Mary Jo Otten, Josh Stromlund and Walt Scribner; Alternate:  Commissioner Hanson;

Ordinance Committee: Commissioners Arnesen and Hanson, James Austad, Gary Fish, Josh Stromlund, Michelle Brown, Judy Humeniuk, April Stavig;

Park Commission: Commissioners Hanson and Beckel, Tim Erickson and Kellie Knight; Alternate: Commissioner Moorman;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Arnesen and Beckel, Karen Ose, Sue Ney, Tim Erickson, Christine Hultman and Daryl Fish;   

Public Information Officer: Lorene Hanson, Alternate; Karen Ose and James Austad;

SHIP Committee: Commissioner Beckel, Alternate: Commissioner Nordlof;

Solid Waste Committee/Household Waste:   Commissioner Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Nordlof and Arnesen, Tim Erickson,

Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten; 

Northwest Angle Development:  Commissioners Arnesen and Moorman; Alternates: Commissioners;

Vets Service: Commissioners Hanson and Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:  Angie Eason, Steve Sindelir, Julie Berggren, and Commissioner Arnesen;

2016 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Ronald Rudd( 01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (01-01-12-31-18);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve Levasseur and Ken Horntvedt; non-voting Commissioner Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner   Beckel;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Beckel; 

GIZIIBII-RC&D: Commissioner Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Moorman and Hanson;

International Bridge: Commissioners Hanson and Nordlof

Joint Powers Natural Resources Board: Commissioners Nordlof and Moorman;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Beckel;

Lutheran Social Service Board: Commissioner Moorman and Amy Ballard; Alternate: Commissioner Beckel;

Mid State Co-op-  Peder Hovland as delegate #1, and  Mary Jo Otten, as delegate #2 ;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Beckel; Alternate: Commissioner Hanson;

Minnesota Rural Counties Caucus: Commissioner Hanson; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/18) and Jan Olson (term expires 12/31/18) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/16) and Jan Olson (term expires 12/31/17(these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate:  Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Amy Ballard and   Alternate: Commissioner Beckel;

Northwest Community Action:  Commissioner Arnesen, Alternates, Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Beckel (term expires 12/31/17 (re-appointed in 2014).  This is a four-year term;

Nursing Service Advisory Board: Commissioner Hanson, Leah Larson; Alternate:  Nancy Wendler;

Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Arnesen;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Advisory: Jill Olson

NW Emergency Communications Board: Commissioner Hanson: Alternate: Commissioner Nordlof;

SWCD District Committee: Commissioner Nordlof and Arnesen and Josh Stromlund;

COUNTY SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to work the Stonegarden Grant.

Resolution

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the following resolution:

AMEND COUNTY SHERIFF       SALARY

      Resolution No. 16-01-03

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2014 and 2015 grants; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an

Operation Stonegarden 2014 and 2015 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers’ himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2014 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $58,395.00 and $25,700.92, of this grant is for salaries.

WHEREAS, the Operation Stonegarden 2015 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of  $62,143.00 and $27,456.00 of this grant is for salaries,

WHEREAS, it is estimated that these additional border security duties will necessitate that the

Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2014 and 2015 grants, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as

originally set by this board on December 15, 2015 was $75,898.80 and fringe benefits were

$13,396.14, be amended so that the sheriff’s salary is increased by the sum of $15,121.60 and

fringe benefits are increased by $2,211.15 commencing January 5, 2016 through December 31,

2016, with the increase funding from the Operation Stonegarden 2014 and 2015 grant contingent upon the following:

  1. That the Operation Stonegarden 2014 and 2015 grant funding be available; and
  2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said

Operation Stonegarden 2014 and 2015 grant.

At such time that the Operation Stonegarden 2014 and 2015 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2014 and 2015 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 15, 2015.

NORTHERLY PARK AND PUBLIC WORKS

Commissioner Hanson informed the board that the DNR notified the county that there will be a “Revert Clause” on the deed when the land is transferred from the State to the County stating that if the county does not want the land that it will return back to the State.

Commissioner Arnesen inquired if the Public Works department gives a recap of 2015 projects and upcoming 2016. The consensus of the board was that they would like an update on past and present projects.

RECESS

With no further before the board, Chairman Moorman called the meeting to recess at 11:20 a.m.

ATTEST:                                                                               APPROVED:

______________________                                        ____________________________

County Auditor/Treasurer                                           Chairman of the Board

Lorene Hanson                                                            Ken Moorman

==========================================================================================================================

Commissioner Proceedings

January 12, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 12, 2016, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:02 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Tom Hanson, Patty Beckel, Ken Moorman and Ed Arnesen.  Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions:  Maxi Van.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: Joanna Onstad to Duluth on March 1-2 for Grief Facilitators Meeting on March 1-2.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of December 30, 2015 and January 5, 2016.

AMEND AGENDA

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson, and carried unanimously to amend the agenda and add Employee Performance Review form.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows:

Revenue                      $ 134,332.26

Road & Bridge           $   78,388.78

Co. Devlop                  $     1,000.00

                                                Solid Waste                $   36,913.84

EDA                            $       884.56

                                      251,519.44

WARRANTS FOR PUBLICATION

Warrants Approved On 1/12/2016 For Payment 1/15/2016

Vendor Name                                                    Amount

Cenex Co-Op Services,Inc                                                                                                 4275.71

Computer Professionals Unlimited Inc                                                                           3,193.00

Emergency Communications Network, LLC                                                                   7,500.00

Hasler                                                                                                                                  4,000.00

Howard’s Oil Company                                                                                                      3012.16

Insight Technologies, Inc                                                                                                 9,109.00

Mactek Systems Inc                                                                                                            2,681.00

Mar-Kit Landfill                                                                                                                    9,411.75

Mn Assn Of Counties                                                                                                         3,854.00

Mn Counties Computer Co-Op                                                                                       11,715.19

Mn Counties Information System                                                                                     2,142.50

MN Counties Intergovernmental Trust                                                                         136,408.00

R & Q Trucking, Inc                                                                                                            3,805.10

Valley Med Flight, Inc                                                                                                      16,400.00

Voyageurs Comtronics, Inc                                                                                              2,640.00

Woody’s Service                                                                                                                2,625.38

Xerox Business Services LLC                                                                                            5607.77

49  Payments less than  2000                 23,138.88

Final Total: 251,519.44

    Further moved to authorize the payment of the following auditor warrants:

                                                December 31, 2015                $  11,389.11

                                                December 31, 2015                $  45,435.69

                                                January      6   2016                 $ 94,417.63

$151,242.43

Rinke-Noonan

Retainer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to pay Rinke-Noonan Law firms monthly retainers for legal services for 2016.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasurer to pay Rinke-Noonan Law Firms retainers agreement for 2016 and authorize Chairman Moorman to sign.

Maxi Van

County Auditor/Treasurer, Lorene Hanson met with the board inquiring about the disposition of the 2001 Diamond Maxi Van. Lorene informed the board that Paul Bunyan Transit no longer has any need for the bus. Lorene explained that there is a procedure with MN Dot Transit, that they retain interest in all capital assets funded with Federal Transit funds, thus requiring approval for disposition or transfer. Commissioner Moorman will look into to see if some eligible organization within the county may be interested in the van.

LAND AND WATER PLANNING

Scott Kern Letter

Land and Water Planning Director, Josh Stromlund met with the board to discuss the letter the board received from Scott Kern in regards to conditional use permits issued to Sportsman’s Lodge. The board requested that Land and Water Planning Director view the property and determine if the conditions of approval are in compliance, and if so to write a letter to Scott Kern on his findings, and refer him to the Lake of the Woods County Zoning Ordinance for appeal process if he so elects.

HUMAN RESOURCES

Reporting Status

Human Resource Director, Karen Ose, and MIS Director, Peder Hovland discussed the potential  transfer of duties of Maintenance Supervision  to the MIS department with stipulation of hiring a full time Help Desk Technician. The duties of bids/contracts of Building Maintenance will remain with the Public Works Director.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the transfer of Maintenance Supervisor to the MIS Director, Peder Hovland effective January 12, 2016, and the duties of bids/construction contracts of Building Maintenance to remain with Public Works Director, Tim Erickson.

Help Desk Technician

Human Resource Director, Karen Ose, and MIS Director, Peder Hovland met with the board requesting adding another full time position for day to day operations of tech support for staff. The county hired GIS Specialists and that position has not had time to work on the projects that he was hired for, for his time is being spent helping with support on a daily basis. The board requested a Work Session to review the past eight months of work load and review cost associated with new position.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims:

                                                            Commissioners’ Warrants $ 10,179.07

                                                            Commissioners’ Warrants $   3,083.70

                                                            Commissioners’ Warrants $       33.13

RECESS

The meeting was called to recess at 10:36 a.m. and reconvened at 10:40 a.m. as follows:

MIS DIRECTOR

Data Storage

MIS Director, Peder Hovland met with the board to discuss the end of life Data Storage contract that was discussed previously with the board and now the cost of the five year contract would save $3,000, which would bring the contract to $14,600.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the five year contract with Cyber Advisors Inc. in the amount of $14,600 as budgeted.

Data Storage Cabinet

MIS Director, Peder Hovland informed the board that the department is need of a Data Storage cabinet, which would cost $2,000.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to authorize MIS Director, Peder Hovland to purchase a Data Storage cabinet in the amount of $2,000 with funding from the 911 fund.

Correspondence

Chairman Moorman reviewed the Open Meeting Law handouts with the board.

Committee Report

Commissioner Hanson informed the board that MRCC is still working on the memorandum of understanding with AMC.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 11:09 a.m.

Attest:                                                                                                 Approved: January 26, 2016

__________________________________                                        ______________________________

Lorene Hanson, County Auditor/Treasurer                                        Kenneth Moorman                                                                                               Chairman of the Board

================================================================================================

Commissioner Proceedings

January 26, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 26, 2016, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Tom Hanson, Patty Beckel, Ken Moorman and Ed Arnesen.  Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions:  MRCC and travel for Hazardous Waste Training.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: for Boyd Johnson to attend the Mn/DOT Survey Technical Workshop on March 15-17, in Brainerd; Ted Furbish to attend the 2016 Spring Solid Waste Landfill Operator Refresher Training on April 7, in Shakopee; Josh Stromlund and Lorene Hanson to attend Drainage and Wetland Conference in St. Cloud on February 10-11; Josh Stromlund to attend the WCA Rule Making Session in St. Paul on February 2-3; Josh Stromlund to attend the WCA Rule Making Session in St. Paul on February 23-24; Lorene Hanson to attend AMC meeting on January 28-29 in Alexandria; Lorene Hanson to attend MACO conference on February 2-5 in St. Paul;  Brock Stebakken, Barry Bailey and Todd Canfield to attend Household Hazardous Waste in Duluth on April 5; Ted Furbish to attend Household Hazardous Waste in Brainerd on March 16.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of January 12, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows:

Revenue                      $ 100,425.57

Road & Bridge           $   13,659.52

Natl Resc Enhanc       $        244.50

                                                Solid Waste                $     5,874.02

EDA                            $     1,732.93

                                       121,936.54

WARRANTS FOR PUBLICATION

Warrants Approved On 1/26/2016 For Payment 1/29/2016

Vendor Name                                                    Amount

Black Box Corporation                                                      2,326.94

Compass Minerals America                                               7,498.16

Cyber Advisors Inc                                                           13,127.00

LOW Fair Association                                                     25,000.00

LOW Soil & Water Cons. Dist.                                         50,065.00

Northern Light Region                                                      2,405.85

Nw Mn Household Hazardous                                         4,859.90

42   Payments less than 2000     16,653.69

Final Total: 121,936.54

   Further moved to authorize the payment of the following auditor warrants:

                                                January 13, 2016                    $222,949.81

                                                January 14, 2016                    $209,740.01

                                                January 14, 2016                     $     (994.87)

                                                January 20. 2016                     $ 99,732.57

$531,427.52

Office Fees

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Office Fees.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the Office Fees for the Auditor/Treasurers office.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims:

                                                            Commissioners’ Warrants $ 21,088.01

                                                            Commissioners’ Warrants $   5,442.84

Child Support Checking Account

Social Service Director, Amy Ballard met with the board requesting approval to open a checking account for Child Support payments.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Social Service Director, Amy Ballard to open a Child Support Checking Account with Border State Bank, account number 4739 and authorize Case Aid, Sheri Stebakken and Case Aid II, Shelley Pepera to sign Border State signature card.

Adult Mental Health Grant

Social Service Director, Amy Ballard met with the board requesting approval to sign the 2016 Adult Mental Health Grant.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the 2016 Mental Health grant and authorize Chairman Moorman and Social Service Director, Amy Ballard to sign.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to request approval of bid opening for Lake of the Woods County Timber Sale Permit number P4521. Josh informed the board that they received two bids, Barry Hasbargen in the amount of $28,675 and Kit Hasbargen in the amount of $26,470.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to accept the highest bid from Barry Hasbargen in the amount of $28,675 for Lake of the Woods County Timer Sale Permit #P4521.

MRCC

Commissioner Hanson informed the board that there will be a meeting at the Thief River Falls City Hall on February 3, 2016 from 1:00 p.m. -3:00 p.m. to discuss proposed rules for Buffers.

EMERGENCY MANAGEMENT

Sirens and Face Book Page

Emergency Management Director, Jill Olson met with the board to discuss the replacing of Warning Sirens and presented three quotes to the board. Jill informed the board that she will talk with the City of Warroad, and Roseau County and possible Valley Life Flight to see if they would be willing to contribute money for the replacement of Sirens. She is also looking for grants to help with the cost of replacement; Jill also informed the board that she would like to create a Face Book Page for Emergency Management for updates.

Amend Agenda

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add Portable Radio.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the purchase of a Portable Radio in the amount of $500 for Emergency Management Director.

Recess

The meeting was called to recess at 10:03 a.m. and reconvened at 10:10 a.m. as follows:

MRCC

Commissioner Hanson presented the MRCC 2016 Priority Issues Listing to the board.

EXTENSION CONTRACT

Public Works Director, Tim Erickson met with the board requesting approval to sign the lease with Lake of the Woods School for Extension Office space.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to enter into a lease agreement with Lake of the Woods School District for office space for the Lake of the Woods County Extension Office effective January 15, 2016 thru January 31, 2017 with monthly rental charge of $500.00 per month.  

HUMAN RESOURCES

Human Resource Director, Karen Ose met with the board and reviewed the Employee Performance Review.

COMMITTEE UPDATES/OLD/NEW BUSINESS

Commissioner Arnesen informed the board that he attended a meeting with Warroad School District in regards to the NorthWest Angle School, informed the board that the Aquatic Invasive Species committee met and discussed the possibility of hiring a part-time inspector for private boat landings. The board reviewed Old/New Business.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 11:01 a.m.

Attest:                                                                                                 Approved: February 9, 2016

__________________________________                                        ______________________________

Lorene Hanson, County Auditor/Treasurer                                        Kenneth Moorman

                                                                                                                               Chairman of the Board