April 23, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, April 23, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Vice-Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Jon Waibel, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: Motion to Approve Law Enforcement Building Resolution, John Wynne Grant Discussion, and Legislative Updates. Remove: Generator Purchase, and Appointment of County Engineer. 

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the official minutes of April 9, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrants $13,248.65; Commissioners Warrants $2,168.92; Commissioners Warrants $1,722.47.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $76,369.65; Road & Bridge $26,835.28; County Development $200.00; Joint Ditch $14,000.00; Solid Waste $10,497.40; EDA $1,182.32.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/23/2024 For Payment 4/26/2024

Vendor Name Amount

ByteSpeed, LLC 21,258.00

Clay County Sheriff 2,503.68

Contech Engineered Solutions LLC 30,000.00

Counties Providing Technology 4,327.00

Cps Technology Solutions 5,170.50

Ferrellgas 3,514.90

Integris LLC 7,087.91

Larkin Hoffman Attorneys 13,300.00

LOW Marine, Inc 3,929.95

Minnesota Ui 3,643.20

Northern Light Region 4,640.00

Pirkl Lumber & Carpet 2,271.98

U.S. Bank Equipment Finance 6,268.50

42 Payments less than 2000 21,169.03

Final Total: 129,084.65

Further moved to authorize the payment of the following auditor warrants: April 5, 2024 for $248,748.34; April 10, 2024 for $10,544.54; April 17, 2024 for $10,454.73.

Cigarette License Approval

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the cigarette license application from Jerry’s Bar & Restaurant.

Resolution Supporting a Bonding Bill for Construction of a Law Enforcement Center

Resolution

The following Resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the following:

LAKE OF THE WOODS COUNTY, MINNESOTA

SUPPORTING A BONDING BILL FOR

 CONSTRUCTION OF A NEW COUNTY LAW ENFORCEMENT CENTER

RESOLUTION 2024-04-04

Supporting the County’s request for bonding money to provide a new law enforcement center.

WHEREAS, As of July 1, 2021, the Minnesota Department of Corrections  (DOC) has found the existing Lake of the Woods County Jail to be structurally deficient and in need of major renovations or replacement, and has required the County to transfer inmates to an alternative facility until alternative facilities have been built; and

WHEREAS, pursuant to DOC mandates, inmates can be held at the existing county jail for a maximum time period of 72 hours (which can be extended only if the Court has authorized that specific inmate can have Huber and/or STS privileges); and

WHEREAS, due to the limitations imposed by DOC, the County has been required to house inmates in other jail facilities in neighboring counties, resulting in transportation time and expenses, and the cost of housing the inmates outside of the Lake of the Woods County jail; and

WHEREAS, the County Board has considered the practicality and future costs of all alternatives; factoring in the County’s considerable distances to alternative facilities and the uncertain availability and cost of such arrangements; and has determined that building a new Law Enforcement Center is the most viable response to the Department of Corrections’ mandate; and 

WHEREAS, the aforementioned project is the most fiscally responsible option and will result in near-term and long-term economic and public safety benefits to County residents and businesses, as well as non-resident visitors and businesses, and

WHEREAS, the construction of a new Law Enforcement Center will require funding from a state bonding bill; and 

THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD AS FOLLOWS:

The County Board urges all lawmakers to work to pass a bonding bill in the current legislative session, which includes funding appropriations for the Lake of the Woods County Law Enforcement project.

Human Resources

Set Date for Department Head Reviews

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to set the date for a department head reviews session for May 14, 2024 following the regular board meeting.

Public Works

County Engineer Anthony Pirkl gave an update on the Sheriff’s Office generator.

Approval of 4-Wheeler Purchase

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the purchase of a 4-wheeler from Northern Sports (Randy Orton) in the amount of $9,200.00.

Updates

County Engineer Anthony Pirkl gave an update on various Highway projects.

Department of Corrections- Janelle Cheney

Lake of the Woods Comprehensive Plan

District Supervisor Janelle Cheney introduced herself to the board and reviewed the Lake of the Woods County Comprehensive Plan.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the Lake of the Woods County Comprehensive Plan as presented by Department of Corrections District Supervisor Janelle Cheney.

John Wynne-Housing Rehabilitation Grant

John Wynne and Diane Hayes came to the board seeking support for a grant application that would assist in the rehabilitation of substandard housing outside of city limits. It was the consensus of the board to support the application process for the housing rehabilitation grant.

Correspondence

The board reviewed correspondence.

Legislative Update

Commissioner Jon Waibel gave an update from his recent trip to the capitol to meet with legislators regarding the law enforcement building and Williams school building.

Closed Session

Resolution

The following Resolution was offered by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following:

Resolution Closing Board Meeting

Resolution No. 2024-04-05

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.03, subd. 1 states that:

 “The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussions and review of labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.”

WHEREAS, a labor negotiation development has arisen regarding a labor dispute between Lake of the Woods County (public employer) and Law Enforcement Labor Services, Inc., Local Union No. 510;  and  

WHEREAS,  the Lake of the Woods County Board of Commissioners shall hold a closed meeting on April 23, 2024 at 10:30 AM to consider the terms of settlement  proposal with the union.  The closed session shall be held at the Lake of the Woods County Courthouse, Commissioners’ Room, 206 8th Ave. SE, Suite 234, Baudette Minnesota 56623; and

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

1. The  Board of Commissioners hereby closes this meeting pursuant to Minn. Stat. § 13D.03, subd. 1 to consider strategy for labor negotiations including negotiation strategies or developments or discussion and review of Labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.

2. This closed session shall be tape recorded at the expense of the Lake of the Woods County Board of Commissioners and said recording shall be preserved for two years after the contract is signed and shall be made available to the public after all labor contracts are signed by the governing body for the current budget period.  

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting.

Approval of Memorandum of Understanding

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the Memorandum of Understanding for the Local Union No. 510.

Recess

A brief recess took place at 10:45a.m. and reconvened at 2:00p.m.

Closed Session

Resolution

The following Resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following:

Resolution Closing Board Meeting

Resolution No. 2024-04-06

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, Lake of the Woods County entered into a Settlement Agreement (“Agreement”) in the Matter of Hibbing Taconite Mine and Stockpile Progression and Williams Creek Project Specific Wetland Mitigation, which Agreement was dated October 6, 2015 (OAH Docket No. 11-2004-31655); and

WHEREAS, the Agreement resolved issues prior to litigation; and 

WHEREAS, parties to the Agreement, are seeking to modify certain terms and conditions of the Agreement; and

WHEREAS, the Lake of the Woods County Board seeks to meet with its attorney, to discuss the modification of the agreement; and

WHEREAS, it would be detrimental to the interests of the Lake of the Woods County Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position regarding the requested modifications, where an opposing party or opposing attorney could listen to or be made aware of Lake of the Woods County’s positions; and

WHEREAS, there is an absolute need for the Lake of the Woods County Board to obtain confidential legal advice regarding the potential settlement modifications in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board as follows:

1. The Lake of the Woods County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. § 13D.05, subd. 3(b); and

2. The specific subjects to be discussed, pursuant to Minn. Stat. § 13D.01, subd. 3, are the legal strategy in the Office of Administrative Hearings matter as set forth in the recital above and any settlement proposals regarding the modifications to the Agreement requested by Cliffs, which may be made by or responded to by the Lake of the Woods County Board. 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting.

Consensus

It was the consensus of the board for John Kolb to have a discussion with the DNR regarding a possible amendment to the Williams Creek Agreement.

Adjourn

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to adjourn the meeting at 3:10p.m.

Attest: May 14, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Jon Waibel

April 9, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, April 9, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Jon Waibel, Buck Nordlof, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: Legislative Updates

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of March 26, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrants $61,005.24; Commissioners Warrants $884.66; Commissioners Warrants $13,068.68.

Resolution of Support

Psychiatric Residential Treatment Facility in Clay County

Resolution

The following resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and the same being put to a vote was unanimously carried. 

Resolution in support of a psychiatric residential 

treatment facility in clay county

Resolution No. 2024-04-01

WHEREAS, throughout Minnesota there is inadequate capacity in the continuum of care to support children with high acuity, complex and/or co-occurring conditions that include violent or sexually inappropriate behavior and/or physical health challenges; and

WHEREAS, Psychiatric Residential Treatment Facilities (PRTF) are a part of this continuum for children and youth under age 21 with complex mental health conditions and aggression; and

WHEREAS, currently there are four PRTF facilities operational in Minnesota with a total capacity of 166 beds and an additional PRTF set to open soon; and 

WHEREAS, there is a need for additional PRTF beds in the State of Minnesota to meet the needs of children with serious and complex mental health needs; and 

WHEREAS, the location of PRTF beds must be spread across the state to ensure equal access and proximity to a child’s home community, family, and service providers; and

WHEREAS, Clay County is committed to establishing a PRTF and will partner with an eligible provider in the delivery of PRTF services; and

WHEREAS, Clay County is seeking Minnesota bond funds to aid in land acquisition and building a PRTF; 

THEREFORE, BE IT RESOLVED, the Lake of the Woods County Board of Commissioners via this Resolution, supports Clay County to request Minnesota bond funds for infrastructure in the development of a Psychiatric Residential Treatment Facility in Clay County.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $52,409.85; Road & Bridge $139,751.71; County Development $200.00; Joint Ditch $385.50; Solid Waste $32,953.62.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/09/2024 For Payment 4/12/2024

Vendor Name Amount

Angle Inlet Electric, LLC 4,166.00

Bert’s Truck Equipment Of Moorhead Inc 26,910.00

Braun Intertec Corporation 22,935.95

Cenex Co-Op Services, Inc. 12,250.76

Farmers Union Oil company 2,275.93

Hildi Inc 4,500.00

Howard’s Oil Company 3,776.35

Interstate Billing Service Inc 4,173.40

KC TECH LLC 2,925.00

Lake of the Woods Electric LLC 2,539.44

Law Offices Of Patrick D. Moren 9,508.53

Mar-Kit Landfill 10,912.75

Mesabi Bituminous, Inc. 3,075.00

Nutrien Ag Solutions Inc 54,530.32

Pb Distributing Inc 9,648.35

Polk County Solid Waste 2,008.00

Powerplan 2,728.59

R & Q Trucking, Inc 4,888.00

University Of Mn 15,121.50

45 Payments less than 2000 26,826.81

Final Total: 225,700.68

Further moved to authorize the payment of the following auditor warrants: March 27, 2024 for $16,326.21; April 3, 2024 for $124,725.66.

Sheriff

Intercom System Quote-Office & Jail

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the quote from Wiktel for the office & Jail intercom system in the amount of $21,431.00 to be paid for out of the building fund.

Minnesota Department of Health Grant Amendment

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the amended grant agreement from Minnesota Department of Health (MDH).

Grant Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the grant from Minnesota Department of Health in the amount of $150,000 and for Chair Cody Hasbargen, and Auditor-Treasurer Lorene Hanson to sign the same.

Public Works

Updates

County Engineer Anthony Pirkl gave an update on various highway projects.

Approval of SAP 039-635-012

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the bid from Mark Sand & Gravel in the amount of $3,203,423.59 for SAP 039-635-012 CSAH 35 project.

Permission to Advertise, Interview & Hire Summer Help

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to advertise, interview, & hire for seasonal summer help.

Land & Water

Hooper Creek Investments, LLC-Consideration of an Extension to Submit Final Plat

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously with Commissioner Jon Waibel abstaining to approve the request for an extension to submit the final plat from Hooper Creek Investments, LLC by December 1, 2024. 

North Star Electric

Tim Pelach and Robyn Sonstegard came to the board to request a letter and a resolution in support of a grant for new equipment that will allow better monitoring from the office. The project will take 3-5 years to complete

Letter of Support

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to draft a letter of support for the Meeker Cooperative Light & Power Association’s Midwest Assess, Harden, and Intelligence Project Grant.

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and the same being put to a vote was unanimously carried. 

GOOD NEIGHBOR AGREEMENT BETWEEN 

NORTH STAR ELECTRIC AND LAKE OF THE WOODS COUNTY

Resolution No. 2024-04-02

WHEREAS, This Agreement is entered into this 9th day of April 2024 between Lake of the Woods County (“Community Organization”) and North Star Electric Cooperative, Inc. (“Utility”), collectively herein referred to as the “Parties.”

WHEREAS, The Utility is planning a resiliency electric grid project subjected to Department of Energy funding that will increase the resiliency and reliability of the delivery of power to the region; and

WHEREAS, the Utility is requesting community support throughout the design, construction, and completion stages of the resiliency electric grid project.

NOW THEREFORE BE IT RESOLVED, in consideration of the mutual promise contained herein, the Parties agree as follows:

1. The Utility will provide regular project updates to the Community Organization at the design, construction, and completion stages.
   
2. The Utility and the Community Organization will communicate together and provide feedback regarding the proposed project. 

3. The Utility will ensure a prompt response to any concerns or complaints from the local public, including businesses, residences, non-profit organizations, or the Community Organization.
   
4. The Utility employs a workforce that encourages diversity, equity, inclusion, and accessibility in the workplace.
   
5. This Agreement will terminate effective immediately if the Utility does not receive funding from the Department of Energy for the project or on December 31, 2029, whichever occurs first.

RECESS

A brief recess took place at 9:30a.m. with a work session to follow. The board reconvened at 10:15 a.m.

Closed Session

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and the same being put to a vote was unanimously carried.

RESOLUTION CLOSING BOARD MEETING

Resolution NO. 2024-04-03

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.03, subd. 1 states that:

 “The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussions and review of labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.”

WHEREAS, a labor negotiation development has arisen regarding a labor dispute between Lake of the Woods County (public employer) and Law Enforcement Labor Services, Inc., Local Union No. 510;  and  

WHEREAS,  the Lake of the Woods County Board of Commissioners shall hold a closed meeting on April 9^th, 2024 at 10:45 AM to consider strategy for labor negotiation developments.  The closed session shall be held at the Lake of the Woods County Courthouse, Commissioners’ Room, 206 8th Ave. SE, Suite 234, Baudette Minnesota 56623; and

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

1. The  Board of Commissioners hereby closes this meeting pursuant to Minn. Stat. § 13D.03, subd. 1 to consider strategy for labor negotiations including negotiation strategies or developments or discussion and review of Labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.

2. This closed session shall be tape recorded at the expense of the Lake of the Woods County Board of Commissioners and said recording shall be preserved for two years after the contract is signed and shall be made available to the public after all labor contracts are signed by the governing body for the current budget period.  

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the closed session and open the regular meeting at 10:40a.m.

Myles Hogenson

Myles Hogenson gave an update on various ATV trail projects.

Set Work Session

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to set a work session for maintenance on May 14, 2024 following the regular board meeting.

Legislative Update

Commissioner Ed Arnesen gave a legislative update about bonding for a new law enforcement building.

Adjourn

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to adjourn the meeting at 11:00 a.m.

Attest: April 23, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Cody Hasbargen

April 25, 2023

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, April 25, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Vice-Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Cody Hasbargen, Jon Waibel, and Joe Grund. Also present was Auditor-Treasurer Lorene Hanson. Absent was: Commissioner Ed Arnesen

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: ARP Funding for Fire Department, Appointment of Extension Committee Member, Data Practices, Set Date to Create a Review of Department Heads. 

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of April 11, 2023.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $4,719.65; Commissioners Warrants $8,067.18; Commissioners Warrants $4,251.65.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $66,965.77; Road & Bridge $22,879.41; County Development $4,200.00; Solid Waste $13,105.72; EDA $1,142.80.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/25/2023 For Payment 4/28/2023

Vendor Name Amount

Counties Providing Technology 4,204.00

KRIS Engineering Inc 2,134.02

Larkin Hoffman Attorneys 25,472.50

Liberty Tire Recycling, LLC 4,935.75

M-R Sign Co, Inc 10,899.71

Minnesota Ui 4,411.84

Mn Counties Computer Co-Op 17,323.34

Northern Light Region 6,048.78

Sandpieper Design Inc. 2,294.62

U.S. Bank Equipment Finance 6,268.50

Voyageurs Comtronics, Inc 2,669.68

WIDSETH 5,250.00

41 Payments less than 2000 16,380.96

Final Total: 108,293.70

Further moved to authorize the payment of the following auditor warrants: April 12, 2023 for $80,946.33; April 19, 2023 for $11,738.08.

Affidavit of Lost Warrant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Affidavit of Lost Warrant numbered 94853 in the amount of $218.12.

Letter of Support

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the letter of support for local lodging tax in Lake of the Woods County.

Correspondence

The board reviewed correspondence from Lessard-Sams.

Snowmobile Trails NWA Edgeriders

Resolution

The following resolution was offered by Buck Nordlof, seconded by Commissioner Jon Waibel and moved for adoption: 

Sponsorship of Snowmobile Trails Assistance Program

Resolution No. 23-04-03

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club. 

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. 

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project. 

Snowmobile Trails LOW Drifters

Resolution

The following resolution was offered by Joe Grund, seconded by Jon Waibel and moved for adoption: 

Sponsorship of Snowmobile Trails Assistance Program

Resolution No. 23-04-04

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Lake of the Woods Drifters Land and Big Traverse Trails managed by Lake of the Woods Drifters. 

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. 

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project. 

Appointment of Extension Committee Member

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to appoint Jean Schotl to the Extension Committee. 

Human Services

Accept Resignation

Human Resources Director Savanna Slick informed the board that Jennifer Hovde has put in a formal resignation effective May 19,2023.

Permission to Advertise, Interview, & Hire- Approve Job description

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the job description for a Family Based Services Provider and to advertise, interview, & hire for this position at Grade 10, Step 1, 241 Points at $21.16 per hour.

Land & Water Planning Wages

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the job description for Environmental Specialist II and a career ladder for the Land & Water Planning Department. Addition of ladder grade means Environmental Specialist will increase from Grade 9, Points 232 to Grade 10, Points 245. The Assistant Zoning Inspector position will increase from Grade 11, Points 253 to Grade 12, Points 278. Increases will take place after certifications have been completed. A request was made for Megan Thompson to receive a grade increase based on the ladder system due to her completion of certifications. Scott Head will remain at Grade 9 until he completes the certification courses. 

Approval of Grade Increase

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve a grade increase for Megan Thompson Environmental Specialist II to Grade 11, Step 11, at $26.98 per hour, at 253 points effective next full pay period. 

Set Date for Department Head Review

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to set a work session to review department head reviews May 9, 2023 following the regular board meeting.

Data Practices Act 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to classify Public Officials as County Employees for the purposes of the Data Practices Act. 

Sheriff

FY21 Operation Stonegarden Grant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the FY21 OPSG Grant and for Vice-Chair Cody Hasbargen and Sheriff Gary Fish to the sign the same.

Declaration of Emergency

Assistant Engineer Boyd Johnson and County Sheriff Gary Fish discussed the need for the Declaration of Emergency Resolution. Mr. Johnson gave an update on flooding conditions and the potential for flooding and did not see a need for the declaration at this time.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to table the declaration of emergency resolution to the next board meeting.

Chief Deputy Sheriff Wage

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve an increase from Grade 18, Step 12 at $40.09 per hour, to Grade 19, Step 12 at $42.38 per hour for Chief Deputy Sheriff Daryl Fish effective next full pay period. 

American Rescue Plan Funding for Fire Department

Discussion was had regarded the use of the ARPA funds for the Fire Department. It was the consensus of the board to ask Brad Levasseur to the next board meeting to update the board on this request. 

Recess

With no further business before the Board, Vice-Chair Cody Hasbargen called the meeting to recess at 9:40 a.m.

Attest: May 9, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Cody Hasbargen

April 11, 2023

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, April 11, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Ed Arnesen and Joe Grund. Also present was Auditor-Treasurer Lorene Hanson. Absent was: Commissioners: Cody Hasbargen, and Jon Waibel.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: Legislative update, Extension, and Highway Correspondence. 

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of March 28, 2023.

Bid Opening-Land Lease

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to reject the bid from Dan Crompton in the amount of $100.00 for total acreage as it did not meet the minimum bid required of $30.00 per acre.

Dan Crompton

Dan Crompton spoke with the board about his use of the land in regards to his bid and suggested that the board reconsider their options.

Add to Agenda

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to add Rebidding of Acres to the agenda.

Rebidding of Acres

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to advertise for bids for parcel #18.2342.000, approximately 13 acres of tillable land, at $30.00 per acre or best offer.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrants $13,071.45; Commissioners Warrants $3,476.85; Commissioners Warrants $9,804.29.

CSP Contract- Adult Mental Health 2023-24

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof to approve the CSP Contract between the State of Minnesota Department of Human Services, Behavioral Health Division and Lake of the Woods County for Adult Mental Health 2023-24. 

Northerly Park Bid Request

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the request to prepare bid RFP for the Northwest Angle Northerly Park project.

New Signage for Jim’s Corner

Joe Laurin discussed the need for new signage at Jim’s Corner. It was the consensus of the board to add this to the American Rescue Plan funds work session discussion.

Snowmobile Trail Grant

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and moved for adoption: 

MN Snowmobile Trail Assistance Program

Trail Improvement Grant

NWA Edgeriders

Resolution – 23-04-01

WHEREAS, the Lake of the Woods County supports the grant application made to the Minnesota Department of Natural Resources for a Trail Improvement Project on behalf of the Northwest Angle Edgeriders Snowmobile Club.  The trail system is located within Lake of the Woods County 

WHEREAS, the Lake of the Woods County recognizes that the Northwest Angle Edgeriders Snowmobile Club will be contributing a twenty-five percent (25%) cash match to the project. 

NOW, THEREFORE, BE IT RESOLVED, if Lake of the Woods County is awarded a grant by the Minnesota Department of Natural resources, the County agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project.  The County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and

BE IT FURTHER RESOLVED that this resolution be in effect for a five-year period, good through April 2028, and;

BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Trail Program Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award, and;

BE IT FURTHER RESOLVED, the County Board names the fiscal agent for Lake of the Woods County as: 

Lorene Hanson 

County Auditor-Treasurer

206 8th Ave SE, Suite 260, 

Baudette, MN 56623

BE IT FURTHER RESOLVED, the County hereby assures the trail improvements will be maintained for a period of no less than twenty (20) years as required by the Recreational Trail Grant Programs.

Miles Hogenson

Snowmobile Trails

Miles Hogenson gave a presentation on the current snowmobile trails maintenance and presented a map to display new potential ATV trails.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to support the possible new trail route from Baudette and Williams to the west to Beltrami and the new 62 mile proposal extending to the Pine Island State Forest. 

Public Hearing

Rainy Rapid River Watershed Plan

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting and open the Rainy Rapid River Watershed Plan Public Hearing with the following members present: Commissioners: Ed Arnesen, Buck Nordlof, and Joe Grund. Also present were: Auditor/Treasurer Lorene Hanson, Land & Water Director Josh Stromlund, John Sonstegard, Monica Dohlmen, with  Mariya Rufer and Chad Severts by Zoom.

Rainy Rapid Watershed Committee

Rainy Rapid Watershed Committee meeting Chair John Sonstegard opened the public hearing.

Approval of Agenda

Motion

Motion was made by Committee Member Monica Dohlmen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda without changes.

Approval of Minutes

Motion

Motion was made by Mariya Rufer, seconded by Chad Severts and carried unanimously to approve the minutes from February 23, 2023.

Rainy Rapid Watershed Plan Presentation

 Mike Hirst reviewed a power point presentation to discuss the Rainy Rapid Watershed Plan. 

Motion 

Motion was made by committee member Monica Dohlmen, seconded by Commissioner Ed Arnesen and carried unanimously to recommend approval of the watershed plan and submit to the BWSR.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Committee Member Monica Dohlmen and carried unanimously to close the Public Hearing.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to open the regular meeting.

Rainy Rapid River Watershed Plan 

Resolution

RESOLUTION AUTHORIZING APPROVAL TO SUBMIT, ADOPT AND IMPLEMENT THE RAINY-RAPID COMPREHENSIVE WATERSHED MANAGEMENT PLAN

Resolution 23-04-02

WHEREAS, Lake of the Woods County is a member of the Rainy-Rapid One Watershed One Plan Policy Committee; and

WHEREAS, Lake of the Woods County has been an active participant in the development of the Rainy-Rapid Comprehensive Watershed Management Plan (Plan); and

WHEREAS, the Rainy-Rapid One Watershed One Plan Policy Committee submitted the Plan on January 23, 2023 for a 60-day comment period; and 

WHEREAS, no major changes were requested by state agencies in the 60-day comment period; and

WHEREAS, the Plan will serve as a substitute for either the SWCD comprehensive plan or county local water management plan as per 103C or 103B respectively for the duration of the state approved Plan.

NOW THEREFORE BE IT RESOLVED, Lake of the Woods County will approve submission of the plan to the Board of Water and Soil Resources Board (BWSR). Contingent on recommendation of plan approval by the BWSR Northern Committee and subsequent BWSR approval, Lake of the Woods County hereby adopts and will begin implementation of the Plan for the area of the County identified within the Plan.

Memorandum of Agreement

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the MOA with SWCD to work together on the Rainy Rapid River Watershed Plan and for Chairman Ed Arnesen to sign the same.

Feedlot Presentation-Mike Hirst

Mike Hirst gave an update on the feedlots in Lake of the Woods County.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the feedlot annual report and for Chairman Ed Arnesen to sign the same.

Historical Society

Request for Funding for New Roof

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve $6,000.00 from the American Rescue Plan funds for roof repairs and to add the Historical Society to the American Rescue Plan (ARP) funds list. 

Recess

A brief recess took place at 11:22 a.m. and reconvened at 11:25 a.m.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $39,257.04; Road & Bridge $126,302.64; County Development $515.00; Solid Waste $54,908.90.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/11/2023 For Payment 4/14/2023

Vendor Name Amount

American Solutions For Business 4,483.46

CARRIFF Engineered Fabrics Corporation 2,695.82

Cenex Co-Op Services, Inc. 21,456.34

Farmers Union Oil company 2,026.72

Guardian Fleet Safety 5,283.67

Howard’s Oil Company 8,295.41

LOW Highway Dept 5,831.25

Mar-Kit Landfill 12,420.25

Midsota Trailer Sales & Service 27,350.00

Performance Health Supply LLC 3,908.64

Plutko Plumbing & Heating 19,641.99

R & Q Trucking, Inc 6,110.00

Team Lab 70,812.50

University Of Mn 11,474.32

32 Payments less than 2000 19,193.21

Final Total: 220,983.58

Further moved to authorize the payment of the following auditor warrants: April 5, 2023 for $67,829.28; April 7, 2023 for $451,366.00; April 7, 2023 for ($1,250.00).

Abatement

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to request an abatement from the Commissioner of Revenue for parcel #15.31.33.040 due to a clerical error.

Extension 

The board reviewed correspondence from Lisa Loegering requesting funding for a 4-H Summer assistant.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve up to $2000.00 for a 4-H Summer assistant.

Correspondence

The board reviewed correspondence from County Engineer Anthony Pirkl regarding FEMA progress.

Legislative Update

Commissioner Ed Arnesen gave a legislative update that included Tourism, Williams School, Lodging Tax, and the Northwest Angle. Commissioner Arnesen will be traveling to Washington, D.C. to meet with lobbyist and requested a letter on behalf of the County regarding lobbying for a safe boat for public safety and to speak about tourism.

Recess

With no further business before the Board, Chair Ed Arnesen called the meeting to recess at 12:00 p.m.

Attest: April 25, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman Ed Arnesen

April 26, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, April 26, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Buck Nordlof, Jon Waibel and Cody Hasbargen. Also present was County Auditor/Treasurer Lorene Hanson. Absent: Commissioner Ed Arnesen who was on County business testifying to State Legislators.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following changes: Add: Permission to advertise, interview, and hire Social Worker for Social Services, Williams School Building.

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from April 12,2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $2,885.54; Commissioners Warrants $4,347.37; Commissioners Warrants $13,824.63.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $53,749.85; Road & Bridge $19,609.16; County Development $200.00; Solid Waste $10,079.96.

WARRANTS FOR PUBLICATION WARRANTS

  Approved On 4/26/2022 For Payment 4/29/2022

Vendor Name Amount

CARRIFF Engineered Fabrics Corporation 2,387.43 

Counties Providing Technology 3,972.00

Integris DBA 2,050.95

Larkin Hoffman Attorneys 10,078.50

Northwest Tire Inc 10,324.80

Quality Decorating LLC 2,645.00 

Skinner Roofing 2,824.63 

The Brink Center DBA 20,000.00 

U.S. Bank Equipment Finance 6,268.50 

41 Payments less than 2000 23,087.16

Final Total: 83,638.97

Further moved to authorize the payment of the following auditor warrants: April 11, 2022 for $397,253.13; April 13, 2022 for $14,832.94; April 20, 2022 for $68,814.82.

County Government Appreciation Day

Resolution

Resolution Adopting

County Government Appreciation Day

Resolution   2022-04- 02

The following Resolution was proposed and moved for adoption by Commissioner Jon Waibel:

A RESOLUTION

Commending the commitment and dedication to public service excellence of county staff and officials by proclaiming April 26 County Government Appreciation Day.

WHEREAS, Minnesota’s 87 counties employ over 36,000 people to provide essential services to create healthy, safe and vibrant communities; and

WHEREAS, the work of county employees is fundamental, whether it’s a newborn well-check by a public health nurse, a passport renewal at a license center, or voter registration and ballot processing; and 

WHEREAS, through their commitment to public service, county employees dedicate their time, skills, and expertise for the benefit of their neighbors, and at times, risk their personal safety coordinating emergency management and managing justice and public safety systems; and 

WHEREAS, the vital work of counties promotes healthy communities, fosters conditions for economic growth, strengthens infrastructure, and improves residents’ quality of life; now, therefore,

BE IT RESOLVED, the Lake of the Woods County Board of Commissioners recognizes the commitment and dedication to public service excellence of county staff and officials and proclaim April 26 County Government Appreciation Day.

The motion was seconded by Commissioner Cody Hasbargen, and the same being put to a vote, was unanimously carried. 

Williams School

The board discussed options for boarding up or covering openings at the school to prevent intruders from getting in and the possibility of the school building being demolished in the near future. It was the consensus to replace and board up the openings at this time.

Public Works

Assistant Engineer Boyd Johnson gave an update on various projects and the flooding in the area. 

Set Work Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to set a work session for May 10, 2022 after the regular meeting for solid waste.

Department of Natural Resources

North West Regional Director Theresa Ebbenga and NW and Southern Regional Supervisor Lands and Minerals Cheryl Kelley-Dobie talked with the board about a list of land they received back in 2017 from Lake of the Woods County. They also gave information from statutes in regards to the acquisition of the Carp swamp addition land that has been discussed with Scott Laudenslager in previous meetings. The board would like more information on the list of land when all members are present.

Set Work Session

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to set a work session with the DNR for June 28, 2022. 

Human Resources

Permission to Advertise, Interview and Hire

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to advertise, interview and hire a social worker in the social services department at Grade 13, Step 1 at 298 points.

Amend Agenda

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to add a declaration of emergency resolution, and set department head review date to the agenda.

Set Work Session

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to set a work session for May 10, 2022 to create department head reviews. 

Recess

A brief recess took place at 10:20 a.m. and reconvened at 10:25 a.m.

Emergency Management

Emergency Management Director Jill Olson asked the board to approve a resolution stating a declaration of emergency to receive funds for the flood clean up and for Chair Buck Nordlof to sign the same.

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and moved for adoption: 

RESOLUTION

DECLARATION OF EMERGENCY

Resolution No. 22-04-03

WHEREAS; the April 23, 2022 Severe Weather and Flooding event impacted the population of Lake of the Woods County and its cities, and;

WHEREAS; the April 23, 2022 Severe Weather and Flooding event has caused a significant amount of public property damage, and;

WHEREAS; the Lake of the Woods County Department of Emergency Management requests the Lake of the Woods County Board of Commissioners to declare Lake of the Woods County in a STATE OF EMERGENCY for the April 23, 2022 Severe Weather and Flooding event of 2022.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners declares Lake of the Woods County in a STATE OF EMERGENCY for conditions resulting from the April 23, 2022 Severe Weather and Flooding event of 2022.

Assessors

County Assessor Alisa Jacobsen discussed the recent valuations and explained the county wide increase that occurred this year. Consensus was made by the board to mail the information explaining the reason for the change to everyone and to also publish it in the newspaper. 

Amend Agenda

Motion

Motion was made by Commissioner Cody Hasbargen seconded by Commissioner Joe Grund and carried unanimously to add approval to purchase software and hardware to the agenda.

Approval to Purchase

County Assessor Alisa Jacobsen is requesting approval to purchase new software and tablets that would allow the assessors to input information at the property being assessed. The software would cost $3,000 to set up and then a monthly fee of $114.00 to be paid out of the recorders enhancement fund.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the purchase of software with CamaMobile and hardware for the assessor’s office.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 10:55 am.

Attest: May 10, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof