Commissioner Proceedings

August 24, 2021

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 24, 2021 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Joe Grund called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Cody Hasbargen, Buck Nordlof, and Jon Waibel. Commissioner Ed Arnesen attended by phone conference.  Also present: Auditor-Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the agenda with the following changes: Add – Closed Session, Pursuant to MN Statute 13D.03 Closed Meetings for Labor Negotiations, Add – Postage Machine Lease

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the official and summarized minutes of August 10, 2021.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the following claims: Commissioners Warrants $6,917.03; Commissioners Warrants $1,499.83; Commissioners Warrants $52,388.96.

AUDITOR/TREASURER
Claims
Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve the claims against the County as follows: Revenue $39,694.22; Road & Bridge $90,355.61; County Development $8,899.90; Joint Ditch $24,652.50; Solid Waste $15,944.89; EDA $812.73. 

WARRANTS FOR PUBLICATION

Warrants Approved On 8/24/2021 For Payment 8/27/2021

Vendor Name Amount

Cenex Co-Op Services, Inc. 20,271.23

Compudyne, Inc 2,055.50

Farmers Union Oil Co. 3,128.26

Freeberg & Grund, Inc 61,068.48

Gamache/Mike 24,652.50

M-R Sign Co, Inc 9,890.36

Outdoors Again 5,090.10

Quadient Finance USA Inc. 2,000.00

R & Q Trucking, Inc 2,575.00

Titan Machinery – Roseau 3,123.28

U.S. Bank Equipment Finance 6,268.50

Vesta Solutions Inc 15,000.00

WSB 5,554.25

                                                 43 Payments less than 2000                                     19,682.39

                                                 Final Total: 180,359.85

Further moved to authorize the payment of the following auditor warrants: August 11, 2021 for $55,223.42; August 19, 2021 for $397,408.25.

Postage Machine Lease
Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the 60-month postage meter lease agreement with Quadient Leasing USA Inc. at $204.70 per month for the first 12 months and then $312.70 per month, which includes maintenance, for the remaining 48 months.

VOYAGEURS COMTRONICS CORPORATION

Update

Lee Hervey from Voyageurs Comtronics Corporation provided the Board with an update.  Hervey requested that the TV Committee, which consists of representatives from Roseau County and Lake of the Woods County, schedule a work session to plan for Hervey’s successor.

Equipment Request

Motion
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve up to $12,000 from American Rescue Plan funds to purchase a TV translator.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the purchase and install of monitoring sensors, internet and phone lines at $882 for the Williams TV Tower and $758 for the Baudette TV Tower.

HUMAN RESOURCES

Permission to Advertise, Interview and Hire

Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve permission to advertise, interview and hire a part-time dispatcher at grade 10, points 237 and a part-time deputy sheriff at grade 12, points 282.

BOARD OF ADJUSTMENT MEMBER APPOINTMENT
Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously by roll call to appoint Monica Dohmen to the Board of Adjustments effective August 24, 2021. 

CLOSED SESSION
Motion
Motion was made by Commissioner Buck Nordlof to close the regular meeting at 9:53 a.m. and open the closed session pursuant to MN Statute § 13D.03- Labor Negotiations. The motion was seconded by Commissioner Jon Waibel and the same being put to a vote, was unanimously carried by roll call. 

Members present: Commissioners: Joe Grund, Cody Hasbargen, Buck Nordlof, and Jon Waibel.  Commissioner Ed Arnesen attend by phone conference.  Also present: Auditor-Treasurer Lorene Hanson and Human Resources Director Savanna Slick.

Motion

Motion was made by Commissioner Cody Hasbargen to close the closed session and open the regular meeting at 11:15 a.m. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried by roll call.

RECESS
With no further business before the Board, Chair Joe Grund called the meeting to recess at 11:16 a.m.  

RECONVENE
The meeting reconvened at 1:00 p.m. at the location of the proposed Peter R. Jones Cartway.

JONES CARTWAY PROPERTY VIEWING
Members present: Commissioners: Joe Grund, Cody Hasbargen, Buck Nordlof, and Jon Waibel. Absent Commissioner Ed Arnesen.  Also present: Lorene Hanson, Josh Stromlund, Chad Connor, James Austad, Steven Anderson and Terry Brown.

The Board explored the proposed Peter R. Jones Cartway and alternate routes.

RECESS
With no further business before the Board, Chair Joe Grund called the meeting to recess at 2:00 p.m.

Attest: September 14, 2021

_________________________________ _________________________________

Auditor-Treasurer, Lorene Hanson Chair of the Board, Joe Grund 

Commissioner Proceedings

August 25, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 25, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present was: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following addition: SandPieper Design Inc. Website Contract.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of August 13, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrant’s $14,669.46, Commissioners Warrant’s $3,506.16, Commissioners Warrant’s $2,534.80.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $32,637.25; Road & Bridge $23,675.43; Solid Waste $23,508.64; EDA $829.87.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/25/2020 For Payment 8/28/2020

Vendor Name Amount

Contech Engineered Solutions LLC 17,019.00

Counties Providing Technology 3,831.00

Lakewood Health Center 2,176.25

Mar-Kit Landfill 16,538.50

Outdoors Again 3,363.29

SeaChange Print Innovations 3,942.92

U.S. Bank Equipment Finance 6,268.50

Voice Products 6,350.00

50 Payments less than 2000                             21,161.73

                                                Final Total: 80,651.19

Further moved to authorize the payment of the following auditor warrants: August 12, 2020 for $478,063.29.

SandPieper Design Inc. Website Contract

It was the consensus of the Board to move forward and sign the contract with SandPieper Design Inc. for the Lake of the Woods County website design and development.

COUNTY HIGHWAY/LANDFILL

U of M Policy Research Presentation

University of Minnesota Graduate Student presented research on solid waste policy.

Highway Update

County Engineer, AJ Pirkl, provided a highway update.  Ditching along County Road 4 to the offtake is complete and the County will be looking at purchasing right of way to continue that work.

CSAH 9 Gravel Stabilization

It was the consensus of the Board to complete a gravel stabilization project on CSAH 9 at a total cost of approximately $70,000.

Landfill Update
County Engineer, AJ Pirkl, provided a landfill update.  Erosion sock is ready to sell.  The Board will take a road tour to the landfill after the Board meeting on September 8^th at 2 p.m. for a Rotochopper demonstration.

COVID-19

Update

CHI LakeWood Public Health Manager, Kay M. Schell, provided an update on COVID-19 testing. No new positives were reported.  The total number of tests completed for Lake of the Woods County was at 341 with 186 of those tests done at CHI LakeWood Health.

CARES ACT

The Board will coordinate another meeting with Economic Development Director, Ryan Zemek.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 10:07 a.m. and the Board continued on with the 2021 Budget Work Session.

Attest: September 8, 2020

______________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel

Commissioner Proceedings

August 13, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, August 13, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present was: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following additions: Extension of Lease Agreement.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of July 28, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrant’s $13,469.99, Commissioners Warrant’s $2,289.88, Commissioners Warrant’s $19,983.30.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $90,757.30; Road & Bridge $40,413.59; County Development $200; Joint Ditch $1,952.50; Solid Waste $14,435.01; EDA $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/13/2020 For Payment 8/14/2020

Vendor Name Amount

Arrowhead Library System 33,118.00

Cenex Co-Op Services, Inc. 6,406.57

Freeberg & Grund, Inc 2,270.00

Hoffman, Philipp & Knutson, PLLC 4,375.00

Holen Electric 5,582.50

Howard’s Oil Company 7,442.44

LOW Highway Dept 7,740.92

LOW School District–390 3,850.00

LOW Soil & Water Cons. Dist. 28,623.00

R & Q Trucking, Inc 3,090.00

Royal Tire Inc 3,200.40

Terry’s Tree Service 2,000.00

Walker Pipe & Supply 11,341.00

Woody’s Service 3,606.94

62 Payments less than 2000                                            25,156.19

                                             Final Total: 147,802.96

Further moved to authorize the payment of the following auditor warrants: July 29, 2020 for $40,931.42; July 29, 2020 for $1,877.80; August 4, 2020 for $302,611.25; August 4, 2020 for ($2,201.80), August 5, 2020 for $12,008.60.

Wells Fargo Signature Card for MV Checking Account 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Erik Tange, Deputy Auditor/Treasurer Jaime Boretski-LaValla, Deputy Auditor/Treasurer Connie Nesmith and Deputy Auditor/Treasurer Jeffrey Hovde for account number 5502 effective 08/13/2020.

Motion to Hire for Training

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson to hire Dawn Christianson to a temporary part-time (an average of five days per month) training position through June 2021 at $30.00 per hour.

Extension of Lease Agreement

It was the consensus of the Board for the Extension/4-H office to move to a smaller room within Lake of the Woods School at a monthly rental rate of $250.00.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit Application #20-05CU for JRF Properties, LLC:  Lots 1-6, Block 2, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota – Parcel IDs# 19.70.02.010 through 19.70.02.060. Applicant is requesting a Conditional Use Permit as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to allow the operation of a commercial business consisting of a seasonal camping area/RV Park in a Commercial-Recreation District. The proposed project area is non-shoreland. Stromlund reviewed the findings of facts with the board and informed the board that the Planning Commission recommends approval with the following conditions: minimum lot size of 3,000 square feet per unit site, must meet density requirements, must meet Department of Health standards and if required, must obtain a stormwater permit from Minnesota Pollution Control Agency (MPCA). No correspondence was received from the public.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Conditional Use Permit for JRF Properties, LLC with the following conditions:

1. Minimum lot size of 3,000 square feet per unit site.
2. Must meet density requirements.
3. Must meet Department of Health standards.
4. If required, must obtain a stormwater permit from Minnesota Pollution Control Agency (MPCA).

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  JRF Properties, LLC Date:  August 13, 2020

Location/Legal Description:  Lots 1-6, Block 2, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota – Parcel IDs 19.70.02.010 through 19.70.02.060.

Project Proposal:  To allow the operation of a commercial business consisting of a seasonal camping area/RV Park in a Commercial-Recreation District.

1.   Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES ( x ) NO (  )  N/A (  )

Why or why not? _Resort/Recreational Area and is within the Rainy River Growth Corridor. 

2.  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( x )  NO (  )  N/A (  )

Why or why not? _Must meet state and local requirements.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A ( x )

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A ( x )

Why or why not? __No change.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?     YES ( x )  NO (  )  N/A (  )

Why or why not? __State Hwy 172 plus one private and County Road.

8. Is the project proposal compatible with adjacent land uses? YES ( x )  NO (  )  N/A (  )

Why or why not? __Adjacent to other recreational campground.

9)  Does the project proposal have a reasonable need to be in a shoreland location?

YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( x )  NO (  )  N/A (  )

Why or why not? _Will be constructed to standards.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES ( x )  NO (  )  N/A (  )

Why or why not? __Either sewer system or septic and will provide an additional well.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                                  YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

                                                                                                                               YES ( x )  NO (  )  N/A (  )

Why or why not? _Planting trees on North and East side of Lots 1-6, Block 2.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

                                                                                                                                YES ( x )  NO (  )  N/A (  )

Why or why not? _Small sign on County Road between Block 1 and 2.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                                   YES ( x )  NO (  )  N/A (  )

Why or why not? _Adequate parking exists on the property.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

1. Minimum lot size of 3,000 square feet per unit site.
2. Must meet density requirements.
3. Must meet Department of Health standards.
4. If required, must obtain a stormwater permit from Minnesota Pollution Control Agency (MPCA).

Approved as Presented ( ) Approved with Conditions  (X) Denied  (  )

August 13, 2020 _____________________________________

Date Jon Waibel

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

COUNTY HIGHWAY/LANDFILL

Railroad Crossing Agreement Update
County Engineer, AJ Pirkl, provided an update regarding railroad crossings after having talked through options with MnDOT and the Canadian National Railway.

Highway Update

County Engineer, AJ Pirkl, provided a highway update.  Pirkl talked with the new District 2 State Aid Engineer regarding the drainage issues on County Road 80 and he will continue to try and move that project forward.

Landfill Update
County Engineer, AJ Pirkl, has not received an update from the MPCA.

WILLIE WALLEYE FUND

City of Baudette Mayor, Rick Rone, provided an update on the Willie Walleye Fund Budget.  The final payment of $10,000 from the County is to be used for landscaping.  It was the consensus of the Board to continue with the last payment of $10,000 to complete the total donation of $30,000.

DEPOT PRESERVATION ALLIANCE

Vince Ojard and Darcy Hansen provided an update regarding the Depot Preservation Alliance (DPA).  Due to COVID-19 many events were cancelled and the DPA’s budget is short by $10,155.  They had received $6,000 from the County for an outbuilding project, which they will not be completing this year.  It was the consensus of the Board that the DPA could use the $6,000 donated by the County for the outbuilding project towards general budget needs. The Board will review the DPA’s budget information further during the CARES Act work sessions.

HUMAN RESOURCES

Request to Advertise, Interview and Hire: Infectious Control/Custodian II

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve Human Resources to advertise, interview and hire a temporary (not more than 6 months) Infection Control/Custodian II.

RECESS

The board went into recess at 9:53 a.m. and reconvened the meeting at 10:00 a.m.

SHERIFF

Jail Administrator/E911 Corrections Officer Duties 

It was the consensus of the Board to review the compensation request for two employees, who have taken on additional duties, at the budget meetings.

ECONOMIC DEVELOPMENT – RYAN ZEMEK

Tax Abatement

Economic Development Director, Ryan Zemek, met with the Board regarding a tax abatement for Lake of the Woods Foods. Lake of the Woods Foods is planning an expansion and is looking for an economic development tax abatement.  The Board will have a work session on the tax abatement for Lake of the Woods Foods on September 8, 2020 after the regular scheduled board meeting.

RECESS

The board went into recess at 10:55 a.m. and reconvened the meeting at 11:00 a.m.

EMERGENCY MANAGEMENT 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve Emergency Management Director, Jill Hasbargen Olson, to purchase two APX600 radios from Motorola Solutions Inc. at a total cost of $9,191.50.

COVID-19

Update

Jill Hasbargen Olson, Emergency Management Director, said that she has been working with Kay M. Schell form CHI Lake Wood Health to provide COVID-19 information to First Responders.  Hasbargen Olson also reminded the Board about Lake of the Woods School’s virtual town hall meeting scheduled for Thursday, August 13, 2020.

CHI LakeWood Public Health Manager, Kay M. Schell, provided an update. Lake of the Woods County has four positive cases confirmed, a total of seven cases are possible.  Last week 267 COVID-19 tests were completed in Lake of the Woods County.  CHI LakeWood Health is doing COVID-19 testing on Tuesday, Wednesday and Fridays and providing same day results.  Criteria for a COVID-19 test at CHI LakeWood Health is a known exposure to a positive case with contact for 15 minutes at closer than six feet and a doctor’s order is required.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 11:22 a.m.

Attest: August 25, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

Commissioner Proceedings

August 13, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 13, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Attorney Jim Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following Additions:  Beacon update, Wheelers Point Sewer District, Louis Taylor, Giziibii, MN DNR, BWSR; and Remove:  Partial Vacation, Budget Session.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of July 9, 2019, with changes.

Social Services

Social Services Director Amy Ballard met with the board requesting approval for claims and approval of a contract for Children’s Therapeutic Services and Supports with Northland Counseling Center.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrant’s $23,756.34, Commissioners Warrant’s $3,393.32, Commissioners Warrant’s $7,764.12.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Purchase of Service Agreement with Northland Counseling Center to provide Children’s Therapeutic Services and Supports to eligible children and their families.

Auditor/Treasurer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of Claims, Approval of Amendment for Voting Equipment Grant, NWCA –Lease Government Center North, Prairie Fire Children’s Theater, Flu Shots, Satisfaction of Repayment Agreement and Affidavit of Lost Warrant.

Claims  

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen, and carried unanimously to approve the claims against the County as follows: Revenue $145,675.43, Road & Bridge $110,000.86, Co Devlp $715.00, Solid Waste $34,597.19 and EDA $741.59.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/13/2019 For Payment 8/16/2019

Vendor Name                                        Amount

Bollig Inc                                                                      2,800.00

Cenex Co-Op Services, Inc.                                     10,570.62

Contech Engineered Solutions LLC                          30,385.40

Earthworks Contracting Inc                                        5,460.00

Fish/Kevin                                                                   9,300.00

Hanson Sales Inc                                                        2,014.36

Hasbargen Farms Inc                                                 3,450.00

Hasbargen Logging Inc                                               3,240.00

Howard’s Oil Company                                               7,691.71

Klein McCarthy & Co, Ltd, Architects                       81,415.92

Lavalla Sand & Gravel Inc                                        14,875.00

LOW Highway Dept                                                    6,494.58

LOW Soil & Water Cons. Dist.                                   28,720.00

Mar-Kit Landfill                                                          16,970.75

R & Q Trucking, Inc                                                     5,150.00

Strata Corp, Inc                                                         10,766.19

Swanston Equipment Corp                                         4,688.84

Titan Machinery – Roseau                                           2,027.07

Wikstrom Telephone Co.,Inc                                       2,247.66

Woody’s Service                                                        4,534.71

Ziegler, Inc                                                                  3,365.13

87 Payments less than 2000 35,562.13

Final Total: 291,730.07

Further moved to authorize the payment of the following auditor warrants:  July 30, 2019 — $32,173.98, August 1, 2019 – 70.00 and August 7, 2019 — $43,773.69.

Voting Equipment Amendment

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Voting Equipment Grant Agreement Amendment with the State of Minnesota extending the expiration date from August 31, 2019 to March 31, 2020.

NWCA-Lease

County Auditor-Treasurer Lorene Hanson reviewed the lease agreement with Northwest Community Action for office space at the Government Center North.  They had questioned the possibility of the board allowing them to term the lease before the end of the year.   It was the consensus of the County Board to allow an early termination of the lease with a written request from them.

Prairie Fire Children’s Theater

County Auditor-Treasurer Lorene Hanson presented a request from the Prairie Fire Children’s Theater Production for a contribution from the county.  The County Board reviewed their request and it was the consensus to have them come make a presentation to the board.

Flu Shots

County Auditor-Treasurer Lorene Hanson had received a call from Lakewood Nursing Service to see if the County Board was interested in having them come to the courthouse to give flu shots on Tuesday, October 8, 2019.  It was the consensus of the County Board to have this scheduled. This would be available for all county employees, if interested, to receive the flu shot on that day at the Government Center.

Rehabilitation Housing Satisfaction

The board discussed the pay off balance of James and Nancy Jewell for their rehabilitation housing loan. The Jewells will be selling their home and were short of meeting their 10 year requirement.  In following the terms of agreement, the Jewels are required to pay the prorated amount off in order to satisfy the outstanding lien against their property.

Motion

Motion was made by Commissioner Ed Arnesen seconded by Commissioner Buck Nordlof and carried unanimously to approve the pay off balance for James and Nancy Jewell of $5703 to release the lien and $46.00 to record the lien release.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to authorize Chairman Cody Hasbargen to sign the Satisfaction of Repayment Agreement releasing the mortgage with James and Nancy Jewell once payment is received.

Lost Warrant

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the application and affidavit for lost warrant for R & Q Trucking, Inc, dated May 17, 2019, in the amount of $4,120 without furnishing indemnifying bond.

LAND AND WATER PLANNING

Conditional Use Permit – Nels Holte

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for Nels Holte to create a Commercial Planned Unit Development consisting of a 4-plex transient rental cabin. No comments were heard from the Public. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that this application was approved by them with the following conditions: 1) Meet Minnesota Department of Health requirements. 2) One single sided sign is allowed up to 4’ x 8’ (32 square feet).

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Findings of Fact for Nels Holte to create a Commercial Planned Unit Development consisting of a 4-plex transient rental cabin with the following conditions:

The specific conditions of approval are as follows:

1. Meet Minnesota Department of Health requirements.
2. One single sided sign is allowed up to 4’ x 8’ (32 square feet).

 Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Nels Holte                                                                      Date:  August 13, 2019

Location/Legal Description:  Lots 5 and 6, Block 6, Morris Point Estates, Section Twenty (20), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, parcel ID# 19.69.06.050, 19.69.06.060

Project Proposal:  A Conditional Use Permit, as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to create a Commercial Planned Unit Development consisting of a 4-plex transient rental cabin.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                    YES (X) NO (  )  N/A (  )

Why or why not?  Property is zoned commercial and is identified as land most easily developed in accordance with the Lake of the Woods County Comprehensive Land Use Plan.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X)  NO (  )  N/A (  )

Why or why not?  The structure will be served by a private water supply which is required to be tested annually by the Minnesota Department of Health. The structure will be served by a new septic system in accordance with Minnesota Rule 7080.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                                YES (X) NO (  )  N/A (  )

Why or why not?  Proposed project will have a fully vegetated grasses buffer to reduce or eliminate any surface water sedimentation and/or nutrient loading from entering the existing ditch system.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                              YES (X)  NO (  )  N/A (  )

Why or why not?  The proposed project will not adversely affect the site’s existing topography other than where the structure is to be located, the addition of fill for parking area, and the construction of mound septic system. There will be no drainage features affected. The vegetative cover will not be adversely affected other than the areas for the structure, parking area, and mound septic system.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  The site location is not within any floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  See items 3 and 4 above.

7. Is the site in harmony with existing and proposed access roads?                               YES (X)  NO (  )  N/A (  )

Why or why not?  The property will utilize an existing approach off of 42^nd Ave NW (County Road 20) to access the property.

8. Is the project proposal compatible with adjacent land uses?                         YES (X)  NO (  )  N/A (  )

Why or why not?  Property is zoned commercial and other commercial uses are within the general area.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  A new mound septic system is to be installed in accordance with Minnesota Rule Chapter 7080.        

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                                       YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                                      YES (X)  NO (  )  N/A (  )

Why or why not? A private well will serve the structure and a new mound septic system is to be installed in accordance with Minnesota Rule Chapter 7080.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  None is required.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not? A 4 foot by 8 foot sign is proposed.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Existing approach to serve property and parking will be addressed on this property.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

3. Meet Minnesota Department of Health requirements.

4. One single sided sign is allowed up to 4’ x 8’ (32 square feet).

Approved as Presented (  )                            Approved with Conditions (X)                       Denied (  )

                                                                                    _____________________________________

                                                                                                            Cody Hasbargen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Highway

Interim Engineer Boyd Johnson met with the County Board with the following: Update on the progress of projects, John Daly – Ditch, Wheeler’s Point Sewer District.

Update

Interim Engineer Boyd Johnson updated the County Board on the progress of the construction projects going on throughout the county.   He mentioned that the Judicial Ditch 26 cleaning was going good and it was the consensus of the County Board for them to continue with the cleaning there.

Wheeler’s Point Sewer District

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve partial payment #8 to Wheeler’s Point Sewer District in the amount of $104,195.05.

John Daly-Ditch

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve a 50% Cost Share Ditching Project with John Daly, total project cost of $15,830.

Beacon Update

GIS Specialist Eric Solo gave an update to the County on the new interactive mapping site, Beacon.  He mentioned that this should be going live soon.

Correspondence

Correspondence was acknowledged from:  NWA Airport – Option, Giziibii request for financial support, MN DNR update on tax forfeited land sale, Board of Soil & Water Resources approval of LOW Comprehensive Local Water Management Plan Extension.

Recess

The meeting was called to recess at 10:10 a.m. and reconvened at 10:15 a.m. as follows:

City of Baudette

Chamber Building

City Public Works Director Roger Schotl met with the County Board to discuss the water/sewer service project for the Chamber Building. He was estimating a total cost of $3,000 and wondering if the County would consider splitting the cost with the City of Baudette.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to split the cost (50/50) with the City of Baudette, for the Water/Sewer Service project for the Chamber of Commerce with an estimate total cost of $3,000.

1^st Ave Project

City Public Works Director Roger Schotl discussed the 1^st Ave Project with the County Board and wanted to know if the County was still planning on working together on this project for next year.  It was the consensus of the County Board to continue as planned and to continue with updates.

Louis Taylor Property–

Louis Taylor met with the County Board to discuss his property on the Graceton Beach Road.  No board action was taken.

CLOSED SESSION- LITIGATION

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open the closed session at 11:00 a.m. pursuant to MN Statute 13D.05, subd.3b. (Pending or threatened litigation involving appointment of County Engineer.)  Members present: Commissioners Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel and Joe Grund.  Others present were:  County Auditor-Treasurer Lorene Hanson, County Attorney James Austad and Human Resources Director Savanna Slick.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to close the closed session and open the regular meeting at 12:05 p.m.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 12:05 p.m.

Attest:                                                                                      August 27, 2019

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

August 27, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 27, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Attorney Jim Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following additions:  Satisfaction of Mortgage and Satisfaction of Repayment Agreement, Deputy Sheriff FT Conditions and Correspondence from Braun Intertec.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the official and summarized minutes of August 13, 2019.

Approval of Minutes

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of August 14, 2019, Budget Meeting.

Approval of Minutes

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the official and summarized minutes of August 15, 2019, Budget Meeting.

Social Services

Social Services Director Amy Ballard met with the board requesting approval for claims and approval of out of state travel.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrant’s $5,055.04, Commissioners Warrant’s $2,990.95, Commissioners Warrant’s $22,273.45.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve out of state travel for Social Services Director Amy Ballard to Seattle, WA, October 16-18, 2019 for a Juvenile Detention Alternative Initiative Conference, with all expenses paid by the Annie E Casey Foundation.

Auditor/Treasurer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of Claims and Satisfaction of Repayment Agreement.

Claims  

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen, and carried unanimously to approve the claims against the County as follows: Revenue $59,863.01, Road & Bridge $88,313.71, Co Devlp $1,800.00, Joint Ditch  $19,355.95, Solid Waste $6,481.48 and EDA $804.77.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/27/2019 For Payment 8/30/2019

Vendor Name                            Amount

Braun Intertec Corporation                      4,477.50

Counties Providing Technology               3,690.00

Earthworks Contracting Inc                    6,060.00

Fish/Kevin                                                9,810.00

Freeberg & Grund, Inc                           19,740.00

Government Management Group, Inc      3,600.00

Hasbargen Logging Inc                            6,000.00

Interstate Engineering Inc                      34,685.61

LOW Highway Dept                                 6,467.50

NetCenter Technologies                        16,294.00

RUDYSTYX, LLC                                   27,885.00

Uline                                                          3210.83

Voyageurs Communications, Inc           15,714.00

43 Payments less than 2000 18,984.48

Final Total: 176,618.92

Further moved to authorize the payment of the following auditor warrants:  August 14, 2019 — $224,627.04, August 20, 2019 – $21,123.80.

Rehabilitation Housing Satisfaction

Motion

Motion was made by Commissioner Jon Waibel seconded by Commissioner Joe Grund and carried unanimously to approve County Board Chair Cody Hasbargen to sign the Satisfaction of Mortgage and the Satisfaction of Repayment Agreement for the Rental Rehabilitation Loan Program for Brock Stebakken.

Human Resources

Human Resources Director met with the board requesting approval to hire Anthony (AJ) Pirkl as County Highway Engineer effective September 30, 2019.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund, and carried unanimously to approve and hire Anthony (AJ) Pirkl as County Engineer, effective September 30, 2019 at Grade 24, Step 1, Points 610 at $41.50 per hour.

Highway

Interim Engineer Boyd Johnson met with the County Board with the following: Update on the progress of projects and Fence at NWA Parking – Kirk Hiner.

Update

Interim Engineer Boyd Johnson updated the County Board on the progress of the construction projects going on throughout the county.   He also updated for Ross Eberle, Interstate Engineering on the projects.  He mentioned some of the paving projects were delayed a little due to weather.

NWA Parking Fence-Kirk Hiner

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve amending the initial Kirk Hiner temporary easement for parking at the NWA in the amount of $7,830 by $1,000 for a total of $8,830. 

DITCH AUTHORITY

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting at 9:30 a.m. and open Ditch Authority.

Petition for Repair of a Drainage System

County Auditor-Treasurer Lorene Hanson presented a petition for repair of a drainage system to the Ditch Authority from John Rooney, Myhre Township, T161, R34, Sec 25, Judicial Ditch 23.  The Drainage Authority reviewed the petition and directed Interim County Engineer Boyd Johnson to examine and survey the drainage system to determine the extent of the repair required, including determination of the original grade or depth of the ditch.  Upon completion of the survey, the Interim County Engineer is to make a written report of his findings to the drainage authority. 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to close the Ditch Authority meeting at 10:50 a.m. and reconvene the regular meeting.

LAND AND WATER PLANNING

Conditional Use Permit – Jamie Gowdy

Land and Water Planning Director, Josh Stromlund met with the County Board and presented a request to withdraw the application for a Conditional Use Permit from Jamie Gowdy.  (This request for a Conditional Use Permit had been presented to the County Board originally on June 11, 2019 and was to be brought back to the board for further clarification.)

County Sheriff

County Sheriff Gary Fish met with the County Board for:  Resignation letter, Motion to hire full time, Motion to hire part time, Sheriff fee schedule and Sheriff full time deputy conditions.

Resignation Letter

County Sheriff Gary Fish informed the County Board he had received a resignation from Deputy Sheriff Joe Morisch effective September 2, 2019.

Motion to Hire Full Time

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve hiring Craig Severs as full time Deputy Sheriff-Investigator effective September 3, 2019, Grade 13, Step 7, Points 288 at $25.31 per hour.

Motion to Hire Part Time

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve hiring Derrik Johnston and Nathan Walbaum, both as part time Deputy Sheriffs effective September 2019, Grade 12, Step 1, Points 282 at $21.07 per hour.

Resolution-Motion

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

County Board PERA Resolution

Resolution   2019-08-01

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Derrik Johnston meets all of the following Police and Fire membership requirements:                         

1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
3. Said position charges this employee with the prevention and detection of crime;
4. Said position gives this employee the full power of arrest, and
5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Resolution-Motion

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

County Board PERA Resolution

Resolution   2019-08-02

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Nathan Walbaum meets all of the following Police and Fire membership requirements:                         

1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
3. Said position charges this employee with the prevention and detection of crime;
4. Said position gives this employee the full power of arrest, and
5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Sheriff Fee Schedule

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve an increase of the Sheriff’s Serving fee for Rush Service within 24 hours, from $45 flat fee plus mileage to $65 flat fee plus mileage, effective August 27, 2019.

Sheriff-Full Time Deputy Conditions

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve removing the contingency of being full time at forty (40) hours per week as long as a Deputy Sheriff serves on the Task Force (Board action February 9, 2016) and making this a regular full time forty (40) hours per week position without the previously attached contingency, for Deputy Sheriff Russell Platz effective August 27, 2019.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:25 a.m. as follows:

Legislative Update

Representative Matt Grossell and Senator Paul Utke met with the County Board and gave an update of the Legislative Session this year.  The County Board asked for assistance in presenting a request for approval of Local Sales Tax to the Legislature next year. They also asked for assistance with the permitting for the expansion of the Lake of the Woods County Landfill.

Correspondence

Correspondence was acknowledged from:  Braun Interech.

Closed Session-Litigation

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting and open the closed session at 11:54 a.m. pursuant to MN Statute 13D.05, subd.3b. (Pending or threatened litigation involving appointment of County Engineer.)  Members present: Commissioners Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel and Joe Grund.  Others present were:  County Auditor-Treasurer Lorene Hanson and County Attorney James Austad.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to close the closed session and open the regular meeting at 12:10 p.m.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 12:10 p.m.

Attest:                                                                                      September 10, 2019

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

Commissioner Proceedings

August 7, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
August 7, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: County Assessor- introduction of new staff, Public Works-Bid Award and WMA update.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of July 24, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims and credit card.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims: Commissioners Warrants $8,698.55, Commissioners Warrants $1,901.75, Commissioners Warrants $20,590.37.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve a County Issued Credit Card for Eligibility Worker, Carla Bailey.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$50,835.02; Road & Bridge-$186,106.80; Social Services- $1.62; Co Development- $807.50; Solid Waste-$57,235.19-EDA-$44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/07/2018 For Payment 8/10/2018

   Vendor Name                                     Amount

Arrowhead Library System                                      33,118.00

Earthworks Contracting Inc                                       6,120.00

Envirotech Services Inc                                              2,643.39

Fish/Kevin                                                                 18,480.00

Fort Distributors Ltd                                                    4,625.00

Hasbargen Farms Inc                                                 6,180.00

Hasbargen Logging Inc                                               6,180.00

Howard’s Oil Company                                             12,657.25

Lavalla Sand & Gravel Inc                                        64,575.00

LOW Highway Dept                                                    4,552.50

Mar-Kit Landfill                                                          17,103.50

Northwest Concrete Products Inc                              7,524.00

Powerplan                                                                  4,826.13

SeaChange Print Innovations                                      2,766.71

Short Elliott Hendrickson, Inc                                      5,536.68

Strata Corp, Inc                                                         25,605.52

Swanston Equipment Corp                                       23,331.33

Traffic Marking Service, Inc.                                     16,461.59

Widseth Smith Nolting&Asst Inc                                  2,243.33

Woody’s Service                                                        6,435.89

Zuercher Technologies, LLC                                      2,190.00

69 Payments less than 2000   21,874.87

Final Total: 295,030.69

Further moved to authorize the payment of the following Auditor warrants: August 1, 2018-$133,302.38, August 3, 2018- $313,020.93, August 3, 2018-(25.96).

WMA

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the DNR held their Public Hearing in regards to the sale of the land (gun range) that is within the WMA and they are now moving forward with the paperwork of the transfer; they are also working on the paperwork for the transfer of land at the NWA.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed the board that the Parking Issue at the NWA has been surveyed and they have it on their work schedule for the designing of the parking area for next month.

Bid Award

Public Works Director, Tim Erickson met with the board requesting approval to award SAP- 039-598-066, replacing bridge on CR 77, Bridge number 39J38 to the most responsible bidder and recommends Gladen Construction in the amount of $90,596.00.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to award bid number SAP 039-598-066 to Gladen Construction in the amount of $90,596.00.

DITCH AUTHORITY

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting and open the Ditch Authority meeting at 9:26 a.m.

Ditches

Public Works Director, Tim Erickson informed the board that they have contacted Lester Boomgaarden on their plan for his Petition for Repair Request for Ditch 28. Tim also informed the board that the survey crew will be out next week on the Petition for Repair Request from Terry Waibel, Steve Ellis and Joyce Blodgett in regards to Ditch 28. Tim informed the board that he did receive two quotes for Ditch 26 repairs and the lowest bid was from Ruddy Stick, LLC, Jerry Allen Pieper; with work to be completed by the end of October. The board also discussed Ditch 16 and the outlet fee/assessment of this ditch which drains into Ditch 28. Joint Ditch 22/62 assessments were discussed and the board asked Tim to check with other counties and Ditch Attorney, Kurt Deter in regards to these assessments and the outlet fees on Ditch 16.  The Auditor/Treasurers office has Ditch 16 ready for assessments and is working on getting Ditch 22 ready.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the Ditch Authority meeting at 9:47 a.m. and open the regular meeting.

LAKE OF THE WOODS PREVENTION COALITON

Tammie Doebler and Susan Paulson met with the board requesting funding for the Lake of the Woods Prevention Coalition.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to contribute $5,000 from the Social Service funds.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:18 a.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund and Property Owner, Gregg Hennum met with the board to continue the Consideration of Petition to Amend the Lake of the Woods County Zoning Ordinance Application #18-01ZC by Gregg Hennum for a tract in NW corner of Gov. Lot 1, less deeded, Section Twenty-five (25), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota-Parcel ID#19.25.21.010. Applicant is requesting a zone change from a Residential District (R1) to a Commercial Recreation District to allow applicant to establish a Commercial Planned Unit Development consisting of an RV Campground/Park. The board reviewed Plans, discussed the MN Health requirements, density, camp sites sizes, sewer and roads. The board reviewed letters of concerns from area residents and heard public comments. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with conditions.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following Finding and Facts Decision:

Lake of the Woods County

Rezoning

Findings of Fact and Decision

Info	Info	Info	Info
Name of Applicant:	Gregg Hennum	Date:	July 11, 2018
Location/Legal Description:	A tract in NW corner of Gov. Lot 1, less deeded
Current Zoning Classification:	Residential	Proposed:	Commercial-Recreation
Parcel Number(s):	19.25.21.010	Application Number:	18-01ZC

The Planning Commission shall consider all facts from all sources prior to submitting a recommendation to the County Board relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

X  Yes ___No

Comments:	Comments:
Comments:	Commercial expansion in a resort area/growth corridor.

2. Are the existing surrounding land uses consistent with the proposed zoning classification?

X  Yes ___No

Comments:	Comments:
Comments:	Adjacent to other businesses/CUP.

3. Will the zone change alter the characteristics of the neighborhood?

                                                                                                                                   __­_Yes X  No

Comments:	Comments:
Comments:	Remains resort area.

4. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

X  Yes ___No

Comments:	Comments:
Comments:	Increased vehicle and pedestrian traffic, private water and sewer system.

5. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

X  Yes ___No

Comments:	Comments
Comments:	Electric and phone – private water and sewer, other county services in place.

6. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

__­_Yes X  No

Comments:	Comments:
Comments:	No change.

7. Has there been a change in the development in the general area of the property in questions?

__­_Yes X  No

Comments:	Comments:
Comments:

8.   Will the zone change have a negative effect on property values in the neighborhood?

__­_Yes X  No

Comments:	Comments:
Comments:	Can’t determine – mixed residential/commercial/CUP area.

Comments:	Comments:
Conditions:	Must maintain a 30 foot natural state vegetative visual buffer along Burr Oak Road.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners adopt the above findings and DENY / APPROVE the application for a zone change be WITH / WITHOUT conditions.

_____________________________________                                                  July 11, 2018

                        Tom Mio                                                                                              Date

Chair, Planning Commission

The Lake of the Woods County Board of Commissioners hereby adopt the above findings of fact of the Lake of the Woods Planning Commission WITH / WITHOUT modification(s) and DENY / APPROVE the application for a zone change WITH / WITHOUT special conditions as follows:

1. Minimum lot size of 3,000 square feet per unit site.
2. Seasonal RV/Campground – summer months only.
3. In drive located within the easterly one-third (1/3) of property.
4. If proposal of seasonal RV/Campground is not acted upon with five (5) years of date of approval, property reverts back to Residential District (R1).
5. Must maintain a 30 foot natural state vegetative visual buffer along Burr Oak Road.

_____________________________________                                                 August 7, 2018

                        Ed Arnesen                                                                                          Date

Chair, County Board of Commissioners

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  JRF Properties, LLC                                                             Date:  August 7, 2018

Location/Legal Description:  Lots 1-5, Block 1, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, parcel IDs# 19.70.01.010; 19.70.01.020; 19.70.01.030; 19.70.01.040; 19.70.01.050.

Project Proposal:  A Conditional Use Permit, as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to create a Planned Unit Development consisting of a seasonal camping/RV park with twenty-five full hook-ups. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with conditions

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following Finding and Facts Decision:

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                         YES (X) NO (  )  N/A (  )

Why or why not?  In County growth corridor and zoned commercial.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Has to meet State standards.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  No change.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                     YES (X)  NO (  )  N/A (  )

Why or why not?  Roads exists.

8. Is the project proposal compatible with adjacent land uses?                            YES (X)  NO (  )  N/A (  )

Why or why not?  Zoned commercial, adjoining campground.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Meet State approval.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Must meet State approval.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sough                                                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                           YES (  )  NO (X)  N/A (  )

Why or why not?  Not required.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?      YES (X)  NO (  )  N/A (  )

Why or why not?  Will meet State requirements.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

             YES (X)  NO (  )  N/A (  )

Why or why not?  On-site parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

1. Seasonal RV/Campground – summer months only.
2. Minimum lot size of 3,000 square feet per unit site.
3. Must meet density requirements.
4. Must meet Department of Health standards.
5. Completed by 12/31/19.

Approved as Presented (  )                            Approved with Conditions (X)                       Denied (  )

                                                                                    _____________________________________

                                                                                    Ed Arnesen, Chair, County Board                                                                                                                                                      

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

LAKEWOOD HEALTH CENTER

LakeWood Health Center Administrator, Jeff Stampohar and Ambulance Director, Don Castle met with the board requesting assistance to help with the purchasing of a new ambulance for Lake of the Woods County. Jeff explained that the LakeWood Health Center would be the owner of the ambulance, but they needed assistance with the remaining balance.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to contribute up to $30,000 for the purchase of a new ambulance, with the funding from the Con-Con funds; contingent that LakeWood Health Center pays the remaining balance.

CLOSED SESSION

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to close the regular meeting at 11:36 a.m. and go into closed session pursuant to MN Stat. 13D.03, Labor Negotiations.  The following were attendance:  Commissioners: Ed Arnesen, Cody Hasbargen, Ken Moorman, Buck Nordlof and Jon Waibel, HR Director Savanna Slick, Public Works Director Tim Erickson, County Attorney Jim Austad and County Auditor-Treasurer Lorene Hanson.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to open the closed session at 11:55 a.m. and reconvene the regular meeting.

2019 Salaries

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Labor Agreement between Lake of the Woods County and International Union of Operating Engineers Local No 49 AFL-CIO / Highway Department effective January 1, 2019 through December 31, 2021.

Motion

Motion was made by Commissioner Hasbargen seconded by Commissioner Moorman and carried unanimously to approve the Labor Agreement between Lake of the Woods County and International Union of Operating Engineers Local No 49 AFL-CIO / Solid Waste Department effective January 1, 2019 through December 31, 2021.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the 2019 Compensation Plan as presented by HR Director Savanna Slick, effective January 1, 2019.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Health Care Savings Plan as presented by HR Director Savanna Slick, effective January 1, 2019; with the exception of the Separation of Employment portion to be effective September 1, 2018.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 1:40 p.m. as follows:

BUDGET MEETINGS

Historical Society

Meeting with the board was Lindsay Marshall, Executive Director/Curator, LOW County Historical Society.  Lindsay updated the County Board on the activities of the County Museum.  The Board reviewed her requested 2019 budget as presented.

Veterans Officer

Meeting with the board was Rick Rone, County Veterans Officer.  Rick reviewed the 2019 budget with the board and updated the board on the veterans’ transportation.

County Surveyor

Meeting with the board was Donn Rasmussen, County Surveyor.  Donn updated the county board on the surveying and remonumentation progress to date.  Donn reviewed the current contract and did remind the County Board that he will be done the end of December 31, 2018.  The County Board will review the contract and surveyor appointment in November 2018 with Donn.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:40 p.m.

Attest:                                                                          August 28, 2018

__________________________________                _____________________________________County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

=========================================================================================================================================================================

Commissioner Proceedings

August 28, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
August 28, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Land and Water Planning and MIS Department.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official minutes and summarized minutes of August 7, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $16,087.33, Commissioners Warrants $ 3,024.63, Commissioners Warrants $25,683.26.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Sromlund met with the board and informed the board that his 2015 Pick-up is having some electronic issues and requested permission for him to get the Pick-up fixed. Estimate for repair is around $1,000. The consensus of the board was to have Josh get the Pick- up fixed with funding from the Land and Water Planning budget.

MIS/GIS

GIS Specialist, Eric Solo met with the board to requesting to change vendors for the County’s Online Interactive Mapping Solution. This request consisted of discontinuing services with Pro-West & Associates and going with a new vendor Schneider Geospatial. Eric informed the board that Schneider’s product Beacon, does everything Pro-West’s product offers and more. Beacon has a much cleaner, user friendly interface, and is made available to the county at no fee for the duration of the contract that extends to Dec. 31, 2022. Eric also informed the board that Schneider’s partner Value Payment Systems has offered its credit/debit/e-check service to the county, which will provide money transaction by credit/debit card to be paid the next day for the Motor Department, with a $1,500 set up fee. 

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve MIS Specialist, Eric Solo to enter into a contract with Schneider’s Geospatial product Beacon contract at no fee expiring December 31, 2022 and the Value Payment &Systems with a $1,500 set up fee with the funding from revenue fund.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that the Child Support Officer, Bryan Hasbargen has resigned effective August 24, 2018 and requested permission to advertise, interview and hire at grade 11, step 1.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire a Child Support Officer at grade 11, step 1.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, approval of Liquor License, NWA Edge Riders Lease and Premises Permit, DNR Gun Club Land Purchase, Paul Bunyan Transit and Emerging Leadership Program.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$66,036.52; Road & Bridge-$55,458.52- Co Development- $1,025.00- Solid Waste-$15,887.03-EDA-$5,955.46.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/28/2018 For Payment 8/31/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                     12,277.28

Code 4 Services,Inc                                                   2,917.17

Computer Professionals Unlimited Inc                         3,457.00

Contech Engineered Solutions LLC                          13,699.32

Election Systems & Software, Inc                              3,051.07

Liberty Tire Recycling, LLC                                         2,823.50

LOW Soil & Water Cons. Dist.                                   28,754.00

Menards                                                                      4,850.56

Pro Action Safety & Sales                                          6,006.48

R & Q Trucking, Inc                                                     4,635.00

Ranger Chevrolet                                                      25,974.68

Short Elliott Hendrickson, Inc                                      3,350.94

Titan Machinery – Roseau                                           2,936.60

TOTALFUNDS                                                             2,000.00

72 Payments less than 2000  27,628.93

Final Total: 144,362.53

Further moved to authorize the payment of the following Auditor warrants: August 8, 2018-$11,900.98, August 15, 2018- $345,581.99.

LIQUOR LICENSE

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Liquor License for K&D Resorts Inc, DBA Wheelers Point Resort effective August 30, 2018 contingent upon sale and approval from County Attorney, James Austad

08-28-2018

NWA Edge Riders

The following Resolution was offered by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the following:

A Resolution Approving a Lease for Lawful Gambling Activity

Resolution No. 2018-08-01

WHEREAS, the Northwest Angle Edge Riders has submitted a lease for lawful gambling activity for Minnesota lawful gambling to be conducted at the following establishment: Jerry’s Bar and Restaurant, located at 7609 Youngs Bay Dr. NW, Angle Inlet, MN in the township of Angle, in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approve said application for submission to the Minnesota Gambling Control Board.

DNR LAND PURCHASE, PAUL BUNYAN TRANSIT AND EMERGING LEADERSHIP PROGRAM

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the private sale of consolidated conservation land to Lake of the Woods County has been approve, legal description located in the South Half of the Southeast Quarter, Section 14, Township 160 North, Range 31 West, containing 80 acres, more or less and that the DNR has determined that the land is not needed for natural resource purpose and that the state’s land management interest would best be served if the land were returned to local government. The sale cost for the land is $51,674.81. The consensus of the board was the county would own this land and lease this land to the Gun Club. Lorene informed the board the Paul Bunyan Transit requested twenty percent (20%) funding for a new bus purchase for Lake of the Woods County and that Leslie Grubich will be attending next board meeting to discuss this further. Lorene presented a letter of request for funding for the Emerging Leadership Program. The board will consider this in budget meetings.

NWA AIRPORT

Brian Bollig, President of Bollig Inc, Paul Jurek, Joe Gimse, and Michael Beard, met with the board and discussed the NWA Airport. They reviewed with the board what they could do to help with the development of the potential airport at the NWA and what steps are needed for them to begin the process, what funding would be available to the county and locations to where to place the airport.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to engage with Bollig Inc as a consultant of record for up to five years to pursue the creation of the NWA Airport.

Motion

Motion was made by Commissioner Arensen, seconded by Commissioner Hasbargen and carried unanimously to approve Task 1 Order for consulting/administration fees of $12,000, with reimbursement up to 95% from the State contingent approval, with funding from the general fund.

RECESS

The meeting was called to recess at 10:39 a.m. and reconvened at 10:45 a.m. as follows:

DITCH DISCUSSION

Ditch 26 Update

Public Works Director, Tim Erickson informed the board that Ditch 26  current project was completed and more work is needed on this ditch. With the dry season this would be the time to continue with this project, Tim informed the board that he did speak to Jerry Allen Pieper and he would be available to continue. A half mile ditch cleaning and rebuilding (½ ) mile of ditch was quoted at $2,800 and a one and half miles(1&1/2) miles  would cost $4,800. The board requested that they concentrate on the first half (1/2) mile of ditch and if weather allows to continue.

Ditch 28 Update

Public Works Director, Tim Erickson informed the board that he received quotes for work to start at Lester Boomgaardens minimum maintenance road, which is the start of this ditch to 72 up to the pipes, with the cost of $47,600 for two miles. It was the consensus of the board to move forward with this project. The request Terry Waibel, Steve Ellis and Joyce Blodgett request on Ditch 28 is on hold  waiting for the plans to be completed on Hwy 172. Tim will report back to the board at the next meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for Bridge Replacement Program Grant Agreement for CR 77.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the following:

RESOLUTION

For Agreement to State Transportation Fund

Local Bridge Replacement Program

Grant Terms and Conditions

SAP 039-598-066

Resolution No. 2018-08-02

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No. 39J38; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this bridge is available; and

WHEREAS, the amount of the grant has been determined to be $72,886.00 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required.  The proper county officers are authorized to execute a grant agreement with the Commissioner of Transportation concerning the above-referenced grant.

Road Projects

Tim also informed the board that since the Excavator broke down, the projects that were scheduled for the fall have been reprioritized. The board informed Tim that if he needed to lease an Excavator the board gives their approval.

BELTRAMI COUNTY VETERANS SERVICE OFFICE

Beltrami County Veterans Service Officer, Scotty Allison and Veterans Liaison, Joe Vene met with the board to update the board on the New Veterans Home that will be built in Bemidji and requesting donation form county. Scotty informed the board that it will be a 72-bed facility with Clinical Services, Special Services and Programs. He mentioned that all local/state donations result in a 65% match from the Federal Government. The Veterans Home should be completed in May of 2021. The board will be discussing this during budget process.

LAKEWOOD HEALTH CENTER

LakeWood Health Center Administrator, Jeff Stampohar and Jay Ross met with the board to review the CHI Budget, discussed the Doctor Retention Schedule and updated the board on the new ambulance. Jeff informed the board that they decided to go with a recondition box for the new ambulance reducing the cost and now the county would owe $24,806 instead of the $30,000.00 as approved on August 7, 2018.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:45 p.m.

Attest:                                                                          September 11, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

Commissioner Proceedings

August 8, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 8, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Paul Bunyan Transit and Golf Course Roads.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of July 25 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$7,543.12, Commissioner Warrants-$5,141.74, Commissioner Warrants- $13,624.42.

Paul Bunyan Transit

Social Service Director, Amy Ballard met with the board and informed the board that the transit is running smoothly and weekend service transit is not available in our area.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $47,241.17- Road & Bridge $171,287.45-Co. Development $1,097.41-Solid Waste, $4,300.00-Joint Ditch, $1,380.00-Solid Waste, $21,636.95- EDA, $726.20.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/08/2017 For Payment 8/11/2017

Vendor Name                                                    Amount

Computer Professionals Unlimited Inc                                  3,354.20

Envirotech Services Inc                                                     97,359.43

Howard’s Oil Company                                                         2,740.52

Johnston Concrete Inc                                                       15,828.00

Liberty Tire Recycling, LLC                                                  2,689.60

LOW Highway Dept                                                              5,585.00

LOW Soil & Water Cons. Dist.                                            23,406.50

Mar-Kit Landfill                                                                    12,152.50

Nortrax Inc                                                                            7,200.00

Roger’s Two Way Radio, Inc                                               3,405.00

Strata Corp, Inc                                                                    2,219.17

Team Lab                                                                            37,950.00

Widseth Smith Nolting&Asst Inc                                           4,300.00

Woody’s Service                                                                  5,376.97

Zuercher Technologies, LLC                                                2,190.00

62 Payments less than 2000   21,912.29

Final Total: 247,669.18

Further moved to authorize the payment of the following auditor warrants: July 26, 2017- $32,750.08, August 2, 2017 – $91,957.69, August 2, 2017- $148,896.53, August 2, 2017-(1.00).

DITCH AUTHORITY

Public Works Director, Tim Erickson met with the board to inform them of the work that has been done on ditches and the projected plans for the future. Tim also discussed the ditch assessments with the board. Chairman Nordlof placed the Ditch Authority on the August 22 board agenda for further discussion for ditch assessments. Tim gave an update to the board on road construction projects.

 LITTLE BROTHER/LITTLE SISTER PROGRAM

Little Brother/Little Sister Program Director, Sue Paulson and NWCAA Director Tim Anacabe met with the board to give an update on the program and informed the board that they have 12 children in the program and in need of more Mentors for the program.

COUNTY SURVEYOR

County Surveyor, Donn Rasmussen, and Surveyor Chad Conner met with the board and updated the board on the following projects:

• Remounmentation
• Kelly Creek Plat
• Lake of the Woods Beachmark Project
• St. Hwy 14
• Wetland Delineation-Expansion of Landfill

COMMISSIONER UPDATE

• Waible Estates- Road Discussion
• State Auditors  meeting update

Recess

The meeting was called to recess at 11:30 p.m. and reconvened at 11:35 p.m.

HUMAN RESOURCES

Human Resources Director, Savanna Slick and Land and Water Planning Director, Josh Stromlund met with the board to discuss the Environmental Specialist position.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:05 p.m.

Attest:                                                                          Approved August 22, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, James Nordlof