January, 2016

Commissioner Proceedings

Organizational Meeting

January 5, 2016

The Lake of the Woods County Board met on Tuesday, January 5, 2016, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2016 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:04 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Thomas Hanson, and Ken Moorman. Also present were: County Attorney, James Austad and Linwood “Woody” Fiala, and Deputy Auditor/Treasurer, Janet Rudd.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair of Lake of the Woods County Board for the year 2016. Commissioner Arnesen nominated Commissioner Moorman with Commissioner Beckel seconding the nomination. County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Arnesen to close the nominations for Chair. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Moorman for Chair. Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson. Against: None. Commissioner Moorman assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2016.

Vice – Chair

Chairman Moorman called for nominations for the position of Vice-Chair for the year 2016. Commissioner Hanson nominated Commissioner Nordlof for Vice-Chair for Lake of the Woods County Board with Commissioner Arnesen seconding the nomination. Chairman Moorman called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Chairman Moorman called for a roll call for Commissioner Nordlof for Vice Chair. Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel. Against: None. Commissioner Nordlof assumed the position of Vice-Chair the Lake of the Woods County Board of Commissioners for 2016.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as follows: Northerly Park , Highway, and travel for Stacy Novak and Dawn Christianson, The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Stacy Novak and Dawn Christianson to Morris MN for CCPUI meeting on January 12-13. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor/treasurer

OFFICIAL COUNTY NEWS PAPER BID-OPENING

Chairman Moorman called for the bid opening at 9:20 a.m. for the Official Legal newspaper for the year 2016.MotionMotion was made by Commissioner Beckel to designate the Northern Light Region as the Official Legal newspaper for the year 2016 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Lake of the Woods CountyBid TabulationLegal PublishingYear 2016January 5, 2016Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ Northern Light Region PO Box 1134 6.00 6.00 6.00 6.00 6.00 6.00Baudette, MN 56623 218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt6.00 2nd Publ/Financial Stmnt If applicable 6.00N/A 1st Delinq Tax List 6.00 2nd Delinq Tax List 6.00 All Other 6.00

Signature Cards

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures cards for account numbers 3908 and 6372, and Investments accounts.

Motion

Motion was made by Commissioner Arnesen to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Dawn Christianson and Chairman Moorman to sign the Wells Fargo signature card for account number 3908 and 6372. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer, Dawn Christianson, to sign the Riverwood Bank signature card for Investments. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Beckel to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer, Dawn Christianson to sign the Border State Bank signature card for account number 2404 and Investments. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/TREASURER-Official Depositories

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2016.

Motion was made by Commissioner Beckel to designate the following institutions as Official Depositories of county funds for the year 2016:

Wells Fargo, Baudette Branch
RiverWood Bank- Baudette Branch
Border State Bank, Baudette Branch
MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2016 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2016-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2016:

County Attorney: $4,000

County Auditor/Treasurer: $4,000

County Recorder: $4,000

County Sheriff: $4,000

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:10 a.m. as follows:

ECONOMIC DEVELOPMENT AUTHORITY

The following resolution was offered by Commissioner Beckel and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 15-01-02

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:

Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length Board Member Term Expires Representing

6 Year Rick Rone 12/31/2017 City of Baudette

6 Year James “Buck”Nordlof 12/31/2017 County Board District 1

6 Year Chuck Tischart 12/31/2018 IDC

6 Year Gregg Hennum 12/31/2018 Tourism Board

6 Year Ed Arnesen 12/31/2019 County Board District 5

6 Year Patty Beckel 12/31/2019 County Board District 4

6 Year Stuart Noble 12/31/2020 Chamber of Commerce

6 Year Tom Hanson 12/31/2015 County Board District 2

6 Year Ken Moorman 12/31/2016 County Board District 3

Whereas; one board member term expiring on December 31, 2015 and one board member to be replaced who’s term only expires on December 31, 2018, and

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 3 years and 6 years;

Term Length Board Member Term Expires Representing

3 Year Mike Kinsella 12/31/2018 Tourism Board

6 Year Tom Hanson 12/31/2021 County Commissioner

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

APPROVAL OF 2016 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following Committee Appointments for 2016:

2016 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Arnesen; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;

General Government: Commissioner Beckel: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Nordlof and Amy Ballard; Alternates; Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Hanson;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2016 COUNTY RELATED COMMITTEES

Airport Commission: Commissioners Beckel and Hanson;

Beaver Committee: Commissioners Hanson and Arnesen, Lee Hancock, Tim Erickson and Steve Levassuer;

Border Coalition/Passports: Commissioners Arnesen and Beckel, Sue Ney and Jill Olson;

Building and Safety Committee: Chair- Commissioner Moorman and Beckel, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Walt Scribner;

Comprehensive Land Use Planning Board: Commissioners Arnesen and Beckel, Sue Ney, Josh Stromlund and Lorene Hanson;

Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;

County Extension Committee: Commissioners Arnesen and Beckel, Lorene Hanson, Additional members: Nancy Dunnell, Mike Hirst, Shelly Lein, Jen Erickson and Jennifer Peterson; Extension Members: April Levasseur, Deb Zak and Karen Santl;

County TV: Commissioners Hanson and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Karen Ose;

Department Head Liaison: Chair- Commissioner Moorman; Alternates: Commissioners;

Department Liaisons: Assessor – Nordlof; Land and Water Planning Office – Arnesen; Attorney – Beckel; MIS – Beckel; Sheriff – Hanson; Social Services – Beckel; Recorder – Moorman; Highway – Arnesen; Auditor/Treasurer – Moorman; H/R – Nordlof; County Surveyor-Moorman and Veterans Service Officer – Hanson;

Drainage Committee: Commissioners Arnesen and Nordlof, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Nordlof and Hanson, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

Grievance Committee: Chair- Commissioner Moorman, Daryl Fish, Josh Stromlund and Angie Eason; Alternate: Commissioner Nordlof;

Information Systems/Technology Committee: Commissioners Nordlof and Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Arnesen and Beckel, Amy Ballardl, Lorene Hanson, Sue Ney, Daryl Fish and Karen Ose;

Labor/Management Committee: Commissioners Arnesen and Beckel, Karen Ose; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate: Commissioner Beckel;

Law Library: Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Beckel, Lorene Hanson, Amy Ballard, Mary Jo Otten, Josh Stromlund and Walt Scribner; Alternate: Commissioner Hanson;

Ordinance Committee: Commissioners Arnesen and Hanson, James Austad, Gary Fish, Josh Stromlund, Michelle Brown, Judy Humeniuk, April Stavig;

Park Commission: Commissioners Hanson and Beckel, Tim Erickson and Kellie Knight; Alternate: Commissioner Moorman;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Arnesen and Beckel, Karen Ose, Sue Ney, Tim Erickson, Christine Hultman and Daryl Fish;

Public Information Officer: Lorene Hanson, Alternate; Karen Ose and James Austad;

SHIP Committee: Commissioner Beckel, Alternate: Commissioner Nordlof;

Solid Waste Committee/Household Waste: Commissioner Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Nordlof and Arnesen, Tim Erickson,

Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten;

Northwest Angle Development: Commissioners Arnesen and Moorman; Alternates: Commissioners;

Vets Service: Commissioners Hanson and Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee: Angie Eason, Steve Sindelir, Julie Berggren, and Commissioner Arnesen;

2016 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System: Ronald Rudd( 01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (01-01-12-31-18);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve Levasseur and Ken Horntvedt; non-voting Commissioner Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner Beckel;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Beckel;

GIZIIBII-RC&D: Commissioner Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee: Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Moorman and Hanson;

International Bridge: Commissioners Hanson and Nordlof

Joint Powers Natural Resources Board: Commissioners Nordlof and Moorman;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee: Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Beckel;

Lutheran Social Service Board: Commissioner Moorman and Amy Ballard; Alternate: Commissioner Beckel;

Mid State Co-op- Peder Hovland as delegate #1, and Mary Jo Otten, as delegate #2 ;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Beckel; Alternate: Commissioner Hanson;

Minnesota Rural Counties Caucus: Commissioner Hanson; Alternates: Commissioners;

North Country Community Health Board: Commissioner Moorman(term expires 12/31/18) and Jan Olson (term expires 12/31/18) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/16) and Jan Olson (term expires 12/31/17(these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate: Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Amy Ballard and Alternate: Commissioner Beckel;

Northwest Community Action: Commissioner Arnesen, Alternates, Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Beckel (term expires 12/31/17 (re-appointed in 2014). This is a four-year term;

Nursing Service Advisory Board: Commissioner Hanson, Leah Larson; Alternate: Nancy Wendler;

Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Arnesen;

Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt;

Regional Advisory: Jill Olson

NW Emergency Communications Board: Commissioner Hanson: Alternate: Commissioner Nordlof;

SWCD District Committee: Commissioner Nordlof and Arnesen and Josh Stromlund;

COUNTY SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to work the Stonegarden Grant.

Resolution

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the following resolution:

AMEND COUNTY SHERIFF SALARY

Resolution No. 16-01-03

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2014 and 2015 grants; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an

Operation Stonegarden 2014 and 2015 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers’ himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2014 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $58,395.00 and $25,700.92, of this grant is for salaries.

WHEREAS, the Operation Stonegarden 2015 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $62,143.00 and $27,456.00 of this grant is for salaries,

WHEREAS, it is estimated that these additional border security duties will necessitate that the

Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2014 and 2015 grants, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as

originally set by this board on December 15, 2015 was $75,898.80 and fringe benefits were

$13,396.14, be amended so that the sheriff’s salary is increased by the sum of $15,121.60 and

fringe benefits are increased by $2,211.15 commencing January 5, 2016 through December 31,

2016, with the increase funding from the Operation Stonegarden 2014 and 2015 grant contingent upon the following:

That the Operation Stonegarden 2014 and 2015 grant funding be available; and
That the sheriff works, in addition to his regular duties, eight (8) hours per week of said

Operation Stonegarden 2014 and 2015 grant.

At such time that the Operation Stonegarden 2014 and 2015 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2014 and 2015 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 15, 2015.

NORTHERLY PARK AND PUBLIC WORKS

Commissioner Hanson informed the board that the DNR notified the county that there will be a “Revert Clause” on the deed when the land is transferred from the State to the County stating that if the county does not want the land that it will return back to the State.

Commissioner Arnesen inquired if the Public Works department gives a recap of 2015 projects and upcoming 2016. The consensus of the board was that they would like an update on past and present projects.

RECESS

With no further before the board, Chairman Moorman called the meeting to recess at 11:20 a.m.

ATTEST: APPROVED:

______________________ ____________________________

County Auditor/Treasurer Chairman of the Board

Lorene Hanson Ken Moorman

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Commissioner Proceedings

January 12, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 12, 2016, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:02 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Tom Hanson, Patty Beckel, Ken Moorman and Ed Arnesen. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Maxi Van.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: Joanna Onstad to Duluth on March 1-2 for Grief Facilitators Meeting on March 1-2.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of December 30, 2015 and January 5, 2016.

AMEND AGENDA

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson, and carried unanimously to amend the agenda and add Employee Performance Review form.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows:

Revenue $ 134,332.26

Road & Bridge $ 78,388.78

Co. Devlop $ 1,000.00

Solid Waste $ 36,913.84

EDA $ 884.56

251,519.44

WARRANTS FOR PUBLICATION

Warrants Approved On 1/12/2016 For Payment 1/15/2016

Vendor Name Amount

Cenex Co-Op Services,Inc 4275.71

Computer Professionals Unlimited Inc 3,193.00

Emergency Communications Network, LLC 7,500.00

Hasler 4,000.00

Howard’s Oil Company 3012.16

Insight Technologies, Inc 9,109.00

Mactek Systems Inc 2,681.00

Mar-Kit Landfill 9,411.75

Mn Assn Of Counties 3,854.00

Mn Counties Computer Co-Op 11,715.19

Mn Counties Information System 2,142.50

MN Counties Intergovernmental Trust 136,408.00

R & Q Trucking, Inc 3,805.10

Valley Med Flight, Inc 16,400.00

Voyageurs Comtronics, Inc 2,640.00

Woody’s Service 2,625.38

Xerox Business Services LLC 5607.77

49 Payments less than 2000 23,138.88

Final Total: 251,519.44

Further moved to authorize the payment of the following auditor warrants:

December 31, 2015 $ 11,389.11

December 31, 2015 $ 45,435.69

January 6 2016 $ 94,417.63

$151,242.43

Rinke-Noonan

Retainer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to pay Rinke-Noonan Law firms monthly retainers for legal services for 2016.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasurer to pay Rinke-Noonan Law Firms retainers agreement for 2016 and authorize Chairman Moorman to sign.

Maxi Van

County Auditor/Treasurer, Lorene Hanson met with the board inquiring about the disposition of the 2001 Diamond Maxi Van. Lorene informed the board that Paul Bunyan Transit no longer has any need for the bus. Lorene explained that there is a procedure with MN Dot Transit, that they retain interest in all capital assets funded with Federal Transit funds, thus requiring approval for disposition or transfer. Commissioner Moorman will look into to see if some eligible organization within the county may be interested in the van.

LAND AND WATER PLANNING

Scott Kern Letter

Land and Water Planning Director, Josh Stromlund met with the board to discuss the letter the board received from Scott Kern in regards to conditional use permits issued to Sportsman’s Lodge. The board requested that Land and Water Planning Director view the property and determine if the conditions of approval are in compliance, and if so to write a letter to Scott Kern on his findings, and refer him to the Lake of the Woods County Zoning Ordinance for appeal process if he so elects.

HUMAN RESOURCES

Reporting Status

Human Resource Director, Karen Ose, and MIS Director, Peder Hovland discussed the potential transfer of duties of Maintenance Supervision to the MIS department with stipulation of hiring a full time Help Desk Technician. The duties of bids/contracts of Building Maintenance will remain with the Public Works Director.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the transfer of Maintenance Supervisor to the MIS Director, Peder Hovland effective January 12, 2016, and the duties of bids/construction contracts of Building Maintenance to remain with Public Works Director, Tim Erickson.

Help Desk Technician

Human Resource Director, Karen Ose, and MIS Director, Peder Hovland met with the board requesting adding another full time position for day to day operations of tech support for staff. The county hired GIS Specialists and that position has not had time to work on the projects that he was hired for, for his time is being spent helping with support on a daily basis. The board requested a Work Session to review the past eight months of work load and review cost associated with new position.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims:

Commissioners’ Warrants $ 10,179.07

Commissioners’ Warrants $ 3,083.70

Commissioners’ Warrants $ 33.13

RECESS

The meeting was called to recess at 10:36 a.m. and reconvened at 10:40 a.m. as follows:

MIS DIRECTOR

Data Storage

MIS Director, Peder Hovland met with the board to discuss the end of life Data Storage contract that was discussed previously with the board and now the cost of the five year contract would save $3,000, which would bring the contract to $14,600.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the five year contract with Cyber Advisors Inc. in the amount of $14,600 as budgeted.

Data Storage Cabinet

MIS Director, Peder Hovland informed the board that the department is need of a Data Storage cabinet, which would cost $2,000.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to authorize MIS Director, Peder Hovland to purchase a Data Storage cabinet in the amount of $2,000 with funding from the 911 fund.

Correspondence

Chairman Moorman reviewed the Open Meeting Law handouts with the board.

Committee Report

Commissioner Hanson informed the board that MRCC is still working on the memorandum of understanding with AMC.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 11:09 a.m.

Attest: Approved: January 26, 2016

__________________________________ ______________________________

Lorene Hanson, County Auditor/Treasurer Kenneth Moorman Chairman of the Board

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Commissioner Proceedings

January 26, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 26, 2016, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Tom Hanson, Patty Beckel, Ken Moorman and Ed Arnesen. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: MRCC and travel for Hazardous Waste Training.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: for Boyd Johnson to attend the Mn/DOT Survey Technical Workshop on March 15-17, in Brainerd; Ted Furbish to attend the 2016 Spring Solid Waste Landfill Operator Refresher Training on April 7, in Shakopee; Josh Stromlund and Lorene Hanson to attend Drainage and Wetland Conference in St. Cloud on February 10-11; Josh Stromlund to attend the WCA Rule Making Session in St. Paul on February 2-3; Josh Stromlund to attend the WCA Rule Making Session in St. Paul on February 23-24; Lorene Hanson to attend AMC meeting on January 28-29 in Alexandria; Lorene Hanson to attend MACO conference on February 2-5 in St. Paul; Brock Stebakken, Barry Bailey and Todd Canfield to attend Household Hazardous Waste in Duluth on April 5; Ted Furbish to attend Household Hazardous Waste in Brainerd on March 16.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of January 12, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows:

Revenue $ 100,425.57

Road & Bridge $ 13,659.52

Natl Resc Enhanc $ 244.50

Solid Waste $ 5,874.02

EDA $ 1,732.93

121,936.54

WARRANTS FOR PUBLICATION

Warrants Approved On 1/26/2016 For Payment 1/29/2016

Vendor Name Amount

Black Box Corporation 2,326.94

Compass Minerals America 7,498.16

Cyber Advisors Inc 13,127.00

LOW Fair Association 25,000.00

LOW Soil & Water Cons. Dist. 50,065.00

Northern Light Region 2,405.85

Nw Mn Household Hazardous 4,859.90

42 Payments less than 2000 16,653.69

Final Total: 121,936.54

Further moved to authorize the payment of the following auditor warrants:

January 13, 2016 $222,949.81

January 14, 2016 $209,740.01

January 14, 2016 $ (994.87)

January 20. 2016 $ 99,732.57

$531,427.52

Office Fees

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Office Fees.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the Office Fees for the Auditor/Treasurers office.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims:

Commissioners’ Warrants $ 21,088.01

Commissioners’ Warrants $ 5,442.84

Child Support Checking Account

Social Service Director, Amy Ballard met with the board requesting approval to open a checking account for Child Support payments.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Social Service Director, Amy Ballard to open a Child Support Checking Account with Border State Bank, account number 4739 and authorize Case Aid, Sheri Stebakken and Case Aid II, Shelley Pepera to sign Border State signature card.

Adult Mental Health Grant

Social Service Director, Amy Ballard met with the board requesting approval to sign the 2016 Adult Mental Health Grant.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the 2016 Mental Health grant and authorize Chairman Moorman and Social Service Director, Amy Ballard to sign.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to request approval of bid opening for Lake of the Woods County Timber Sale Permit number P4521. Josh informed the board that they received two bids, Barry Hasbargen in the amount of $28,675 and Kit Hasbargen in the amount of $26,470.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to accept the highest bid from Barry Hasbargen in the amount of $28,675 for Lake of the Woods County Timer Sale Permit #P4521.

MRCC

Commissioner Hanson informed the board that there will be a meeting at the Thief River Falls City Hall on February 3, 2016 from 1:00 p.m. -3:00 p.m. to discuss proposed rules for Buffers.

EMERGENCY MANAGEMENT

Sirens and Face Book Page

Emergency Management Director, Jill Olson met with the board to discuss the replacing of Warning Sirens and presented three quotes to the board. Jill informed the board that she will talk with the City of Warroad, and Roseau County and possible Valley Life Flight to see if they would be willing to contribute money for the replacement of Sirens. She is also looking for grants to help with the cost of replacement; Jill also informed the board that she would like to create a Face Book Page for Emergency Management for updates.

Amend Agenda

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add Portable Radio.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the purchase of a Portable Radio in the amount of $500 for Emergency Management Director.

Recess

The meeting was called to recess at 10:03 a.m. and reconvened at 10:10 a.m. as follows:

MRCC

Commissioner Hanson presented the MRCC 2016 Priority Issues Listing to the board.

EXTENSION CONTRACT

Public Works Director, Tim Erickson met with the board requesting approval to sign the lease with Lake of the Woods School for Extension Office space.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to enter into a lease agreement with Lake of the Woods School District for office space for the Lake of the Woods County Extension Office effective January 15, 2016 thru January 31, 2017 with monthly rental charge of $500.00 per month.

HUMAN RESOURCES

Human Resource Director, Karen Ose met with the board and reviewed the Employee Performance Review.

COMMITTEE UPDATES/OLD/NEW BUSINESS

Commissioner Arnesen informed the board that he attended a meeting with Warroad School District in regards to the NorthWest Angle School, informed the board that the Aquatic Invasive Species committee met and discussed the possibility of hiring a part-time inspector for private boat landings. The board reviewed Old/New Business.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 11:01 a.m.

Attest: Approved: February 9, 2016

__________________________________ ______________________________

Lorene Hanson, County Auditor/Treasurer Kenneth Moorman

Chairman of the Board

January, 2015

Commissioner Proceedings

Organizational Meeting

January 6, 2015

The Lake of the Woods County Board met on Tuesday, January 6, 2015, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2015 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:04 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Thomas Hanson, and Ken Moorman. Also present were: County Attorney, James Austad and Linwood “Woody” Fiala, County Recorder, Susan Ney and Deputy Auditor/Treasurer, Janet Rudd.

swearing in ceremony

County Recorder, Sue Ney swore in Commissioners: James “Buck Nordlof and Ken Moorman for their term beginning January 5, 2015.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair of Lake of the Woods County Board for the year 2015. Commissioner Hanson nominated Commissioner Arnesen with Commissioner Beckel seconding the nomination. County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Moorman to close the nominations for Chair. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Arnesen for Chair. Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson. Against: None. Commissioner Arnesen assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2015.

Vice – Chair

Chairman Arnesen called for nominations for the position of Vice-Chair for the year 2015. Commissioner Beckel nominated Commissioner Moorman for Vice-Chair for Lake of the Woods County Board with Commissioner Nordlof seconding the nomination. Chairman Arnesen called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Chairman Arnesen called for a roll call for Commissioner Moorman for Vice Chair. Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel. Against: None. Commissioner Moorman assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2015.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as follows: 2014 Audit, Investment Policy, Land and Water Planning- Wetland Funding and Thank you letter. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Beaver/Aquatic Invasive Species

The board discussed the lower prices of Beaver fur and that no one is trapping thus causing more beaver damages. Consensus of the board was to place this under the Committee Appointments; Aquatic Invasive Species-Mike Hirst informed the board that a management plan will be put together for our area for the Aquatic Invasive Species-the board placed this under Old/New Business.

Area of agency of aging Discussion

Area of Agency of Aging funding: Commissioner Moorman explained that the Land of the Dancing Sky Area Agency on Aging is requesting funding, maybe just support or a Levy, Darla Waldner, Aging Director will meet with the board on January 13, 2015 to discuss this further.

RECESS

The meeting was called to recess at 9:36 a.m. and reconvened at 9:39 a.m. as follows:

County Auditor/treasurer

Hoffman, Philipp & Knutson, PLLC

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signatures for the 2014 Governmental Audit Service Agreement with Hoffman, Philipp, & Knutson, PLLC.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign the 2014 Governmental Audit Service Agreement with Hoffman, Philipp, & Knutson, PLLC. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Investment Policy

County Auditor/Treasurer, Lorene Hanson and Human Resource Director, Karen Ose met with the board requesting approval for the Investment Policy for Lake of the Woods County.

Motion

Motion was made by Commissioner Beckel to approve the Lake of the Woods County Investment Policy as approved by Human Resource Director, Karen Ose. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Signature Cards

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures cards for account numbers 3908 and 6372.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Arnesen, County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Dawn Christianson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to authorize County Auditor/Treasurer, Lorene Hanson, and Deputy Auditor/ Treasurer, Dawn Christianson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/TREASURER-Official Depositories

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2015.

Motion was made by Commissioner Hanson to designate the following institutions as Official Depositories of county funds for the year 2015:

Wells Fargo, Baudette Branch
RiverWood Bank- Baudette Branch
Border State Bank, Baudette Branch
MAGIC Fund /US Bank
I.C.C. Securities-Scottsdale, AZ

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2015 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2015-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2015:

County Attorney: $4,000

County Auditor/Treasurer: $4,000

County Recorder: $4,000

County Sheriff: $4,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PAUL BUNYAN TRANSIT

Gregory O. Negard, Executive Director for Paul Bunyan Transit met with the board on their request to discuss the transition from Far North Transit to Paul Bunyan Transit and concerns of Paul Bunyan Transit policy on only curb to curb services; Lake of the Woods County Board of Commissioner’s requested that the residents here, in Lake of the Woods County need assistance from door to door, not just curb to curb services. Greg informed the board that Lake of the Woods County has one of the lowest riders rate and that they, as a transit have to recoup at least 15% of operating cost; stated that the policy of Paul Bunyan Transit is curb to curb, but the drivers have discretion to help riders door to door service.

Motion

Motion was made by Commissioner Hanson to approve the Paul Bunyan Public Transit Service Agreement with changes effective January 1, 2015 thru December 31, 2015, contingent upon the approval of County Attorney, James Austad. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Beckel to approve the Transit Vehicle Lease Agreement with Paul Bunyan Transit to lease the 2001 Chevrolet Diamond Bus to Paul Bunyan Transit effective January 1, 2015 thru December 31, 2015. The motion was seconded by Commissioner Nordlof, and the same being put to a vote, was unanimously carried.

TOLL FREE NUMBER

The board inquired what the phone number is for riders to call and hours of operation. Hours of operation are from 7:00 a.m. to 4:30 p.m.; dispatch toll free number is 1-844-452-0507. The board thanked Greg for meeting with them on their concerns of the transition.

2015 COMMITTEE APPOINTMENTS

Chairman Arnesen reviewed the 2015 committee appointments with the board.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:10 a.m. as follows:

ECONOMIC DEVELOPMENT AUTHORITY

The following resolution was offered by Commissioner Beckel and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 15-01-02

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:

Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length Board Member Term Expires Representing

6 Year Rick Rone 12/31/2017 City of Baudette

6 Year James “Buck”Nordlof 12/31/2017 County Board District 1

2 Year Chuck Tischart 12/31/2018 IDC

2 Year Gregg Hennum 12/31/2018 Tourism Board

3 Year Ed Arnesen 12/31/2019 County Board District 5

3 Year Patty Beckel 12/31/2019 County Board District 4

4 Year Mike Hovde 12/31/2014 Chamber of Commerce

5 Year Tom Hanson 12/31/2015 County Board District 2

6 Year Ken Moorman 12/31/2016 County Board District 3

Whereas; one board member term expiring on December 31, 2014 and one board member to be replaced who’s term only expires on December 31, 2017, and

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 6 years;

Term Length Board Member Term Expires Representing

6 Year Stuart Noble 12/31/2020 Chamber of Commerce

6 Year Brock Stebakken 12/31/2017 City of Baudette

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

BID OPENING

OFFICIAL COUNTY NEWS PAPER BID-OPENING

Chairman Arnesen called for the bid opening at 11:09 a.m. ad advertised for the Official Legal newspaper for the year 2015.

Lake of the Woods CountyBid TabulationLegal PublishingYear 2015January 6, 2015Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ Northern Light Region PO Box 1134 4.50 4.50 4.50 4.50 4.50 4.50Baudette, MN 56623 218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt 4.50 2nd Publ/Financial Stmnt If applicable 4.50N/A 1st Delinq Tax List 4.50 2nd Delinq Tax List 4.50 All Other 4.50

Motion

Motion was made by Commissioner Moorman to designate the Northern Light Region as the Official Legal newspaper for the County in 2015 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization for a county credit card to be issued to Bruce Erickson; approval for a resolution for sponsoring agency for transportation alternative for the East Baudette Shared Use Path.

Motion

Motion was made by Commissioner Beckel to issue a county credit card to Bruce J. Erickson, Public Works heavy Equipment Operator. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 15-01-02

Sponsoring Agency for Transportation Alternatives Project

East Baudette Shared Use Path

BE IT RESOLVED; that Lake of the Woods County agrees to act as sponsoring agency for a

“Transportation Alternatives” project identified as “East Baudette Shared Use Path” and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations.

BE IT FURTHER RESOLVED; that Tim Erickson, County Engineer is hereby authorized to act as agent on behalf of this sponsoring agency.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

APPROVAL OF 2015 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Beckel to approve the following Committee Appointments for 2015

2015 ASSOCIATION OF MINNESOTA COUNTIES (AMC)Ag Task Force: Commissioner Arnesen; Alternates: Commissioners Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners; General Government: Commissioner Beckel; Alternates: Lorene Hanson and Commissioners; Health and Human Service: Commissioner Nordlof and Nancy Wendler; Alternates; Commissioners; PILT Advisory: Commissioners, Josh Stromlund; Public Safety: Commissioner Hanson; Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;2015 COUNTY RELATED COMMITTEESAirport Commission: Commissioners Beckel and Hanson; Beaver Committee: Commissioners Hanson and Arnesen, Lee Hancock, Tim Erickson and Steve LeVassuer; Border Coalition/Passports: Commissioners Arnesen and Beckel, Sue Ney and Emergency Management; Building and Safety Committee: Chair- Commissioner Arnesen and Beckel, Tim Erickson, Peder Hovland, Lorene Hanson and Nancy Wendler, one from Law Enforcement, and Walt Scribner; Comprehensive Land Use Planning Board: Commissioners Arnesen and Beckel, Sue Ney, Josh Stromlund and Lorene Hanson; Continuity of Operation Plan (COOP): Emergency Management and All Commissioners; County Extension Committee: Commissioners Beckel and Arnesen, Lorene Hanson, Additional members: Nancy Dunnell, Mike Hirst, Stephanie Schiro, Shelly Lein, Jen Erickson and Jennifer Peterson; Extension Members: April Levasseur, Deb Zak and Karen Santl; County TV: Commissioners Hanson and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Emergency Management; Data Privacy Administrator: Karen Ose; Department Head Liaison: Chair- Commissioner Arnesen; Alternates: Commissioners; Department Liaisons: Assessor – Hanson; Land and Water Planning Office – Beckel; Attorney – Moorman; MIS – Moorman; Sheriff – Nordlof; Social Services – Arnesen; Recorder – Hanson; Highway – Nordlof; Auditor/Treasurer – Arnesen; H/R – Beckel; County Surveyor-Moorman and Veterans Service Officer – Arnesen; Drainage Committee: Commissioners Arnesen and Moorman, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative; Enhanced 911 Committee: Commissionesr Nordlof and Hanson, Peder Hovland, Gary Fish, Emergency Manager and other local appointees; Grievance Committee: Chair- Commissioner Arnesen, Dale Boretski, Josh Stromlund and Angie Eason; Alternate: Commissioner Moorman; Information Systems/Technology Committee: Commissioners Nordlof and Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad; Insurance Committee: Commissioners Arnesen and Beckel, Nancy Wendler, Lorene Hanson, Sue Ney, Daryl Fish and Karen Ose; Labor/Management Committee: Commissioners Arnesen and Beckel, Karen Ose; Alternate: Commissioner Nordlof; Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate: Commissioner Beckel; Law Library: Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint; Motor Pool Committee: Commissioner Beckel, Lorene Hanson, Nancy Wendler, Mary Jo Otten, Josh Stromlund and Walt Scribner; Alternate: Commissioner Hanson; Ordinance Committee: Commissioners Arnesen and Hanson, James Austad, Gary Fish, Josh Stromlund, Michelle Brown, Judy Humeniuk, April Stavig; Park Commission: Commissioners Hanson and Beckel, Tim Erickson; Alternate: Commissioner Moorman; Personnel Committee (combined Compensation Plan and Personnel):Commissioners Arnesen and Beckel, Karen Ose, Sue Ney, Tim Erickson, Shelly Pepera and Daryl Fish; Public Information Officer: Lorene Hanson, Alternate; Karen Ose and James Austad; SHIP Committee: Commissioner Moorman, Alternate: Commissioner Hanson; Solid Waste Committee/Household Waste: Commissioner Hanson (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten; Subdivision Controls Committee: Commissioner Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved; Township Road and Trails: Commissioners Nordlof and Arnesen, Tim Erickson,Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten; Tribal Lands: Commissioners Arnesen and Moorman; Vets Service: Commissioners Moorman and Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone; Wellness Committee: Angie Eason, Cindy Kroeger, Steve Sindelir, Julie Berggren, and Commissioner Hanson;2015 BOARDS/COLLABORATIVE/COALITIONArrowhead Library System: Ronald Rudd( 01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (7-1-11 to 06-30-14 appointed 2011); Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve LeVasseur and Ken Horntvedt; non-voting Commissioner Arnesen; Border Substance Abuse Court and Steering Committee: Commissioner Beckel; Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Beckel; GIZIIBII-RC&D: Commissioner Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member; Governor Council on Mental Health and LAC Committee: Commissioner Moorman; Headwaters Regional Development Commission: Commissioners Moorman and Hanson; Joint Powers Natural Resources Board: Commissioners Nordlof and Moorman; Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen; Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee: Commissioner Moorman; Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Beckel; Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Beckel; Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad Minnesota Counties Intergovernmental Trust: Commissioner Beckel; Alternate: Commissioner Hanson; Minnesota Rural Counties Caucus: Commissioner Hanson; Alternates: Commissioners; North Country Community Health Board: Commissioner Moorman(term expires 12/31/15) and Jan Olson (term expires 12/31/15) these are three-year terms; North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/16) and Jan Olson (term expires 12/31/15 these are two-year terms; Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate: Commissioner Arnesen; Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and Alternate: Commissioner Beckel; Northwest Community Action: Commissioner Arnesen, Alternates, Commissioner ; Northwest Minnesota Juvenile Center Board: Commissioner Beckel (term expires 12/31/17 (re-appointed in 2014). This is a four-year term; Nursing Service Advisory Board: Commissioner Hanson, Leah Larson; Alternate: Nancy Wendler; Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Arnesen; Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt; NW Emergency Communications Board: Commissioner Hanson: Alternate: Commissioner Nordlof; SWCD District Committee: Commissioner Nordlof and Arnesen and Josh Stromlund; :

Motion

Motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

REGIONAL ADVISORY COMMITTEE APPOINTMENTCounty Auditor/Treasurer, Lorene Hanson requested appointment of Emergency Management Director for the Regional Advisory Committee.MotionMotion was made by Commissioner Hanson to appoint Emergency Management Director to the Regional Advisory Committee for 2015. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. LAND AND WATER PLANNINGLand and Water Planning Director, Josh Stromlund met with the board requesting funding for Wetland Mitigation.MotionMotion was made by Commissioner Moorman to allocate up to $20,000 from the Natural Resources-Environmental fund for Wetland Mitigation. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. CORRESPONDENCEThank you letter from the S.T.U.Ds Youth Group, Lake of the Woods County. RECESSWith no further business before the board Chairman Arnesen recessed the meeting at 11:58 a.m. Attest Approve: January 13, 2015 ____________________________ ____________________________Lorene G. Hanson Edward ArnesenAuditor/Treasurer Chairman of the Board ================================================================================================================================== Commissioner ProceedingsJanuary 13, 2015The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 13, 2015 in the Commissioners’ Room at the Government Center. Call to OrderChairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Patty Beckel, Ed Arnesen, Tom Hanson and Buck Nordlof. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor, Janet Rudd and Linwood “Woody” Fialia. Approval of AgendaMotionMotion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Public Works- purchase Bobcat. Approval of Consent AgendaMotionMotion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: – travel for Boyd Johnson and Cooper Mickelson to attend Mn/DOT Survey Technical Workshop on March 16-18 in Brainerd; Lorene Hanson to St. Paul to attend Government 101 on January 27-29 and February 3-6 to St. Paul to attend MACO Conference; Tim Erickson to attend Annual County Engineers Conference on January 20-23 in Brainerd.Approval of consent agendaMotionMotion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the out of state travel for Rick Rone, Veterans Service Officer to attend Veterans Certification Class on May 30-June 6, in Appleton, WI. Approval of MinutesMotionMotion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve December 30, 2014 regular minutes.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the January 6, 2015 Organization minutes. Auditor/TreasurerClaimsCounty Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims: Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue $198,358.27 Road & Bridge $104,568.71 Co. Devel. $ 200.00 Solid Waste $ 36,598.55 EDA $ 832.56WARRANTS FOR PUBLICATIONWarrants Approved On 1/13/2015 For Payment 1/16/2015Vendor Name AmountCenex Co-Op Services, Inc. 6,185.86Howard’s Oil Company 2,985.39LOW Soil & Water Cons. Dist. 78,438.00Mar-Kit Landfill 12,036.15Mn Assn Of 3,946.00Mn Counties Computer Co-Op 41,350.99Mn Counties Information System 2,375.25MN Counties Intergovernmental Trust 162,188.00Voyageurs Comtronics, Inc 2,640.00Woody’s Service 4,779.70Xerox Business Services LLC 5,444.4344 Payments less than 2000 18,188.32Final Total: 340,558.09 Further moved to authorize the payment of the following auditor warrants: December 31, 2014 $ 95,249.32 January 8, 2015 $ 77,190.59 Signatures for Banking/InvestmentsCounty Auditor/Treasurer, Lorene Hanson met with the board requesting approval for signatures for all Banking and Investments accounts; and informed the board that she will pay the Fairgrounds, Airport, Historical Society and Nursing Service by Auditor Warrants. Also reviewed Lake of the Woods Investments with the board.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to authorize signature authority to County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer, Dawn Christianson for all Banking and Investment Accounts with the following institutions: · RiverWood Bank· Border State Bank· Wells Fargo· Magic Fund· I.C.C. Securities-Scottsdale, AZ COMMITTEE REPORTSCommissioners Hanson and Beckel updated the board on the progress of the Baudette/Lake of the Woods Airport.SOCIAL SERVICESSocial Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department and informed the board that she has filled the position for the vacant Social Worker and waiting on the background check.MotionMotion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the claims against the county as follows: Commissioners Warrants $ 17,781.80Commissioners Warrants $ 10,353.06Commissioners Warrants $ 5,468.00 PUBLIC WORKSPublic Works Director, Tim Erickson met with the board requesting authorization to purchase a Track Bobcat in the amount of $59,109. Tim informed the board that they budgeted for $50,000. The overage can be made up by selling some equipment that may not be needed and possible timber sales.MotionMotion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to purchase the Track Bobcat from Swanston Equipment in the amount of $59,109 with the funding from the Solid Waste account. RECESSThe meeting was called to recess at 9:48 a.m. and reconvened at 10:00 a.m. as follows: GREAT NORTHERN TRANSMISSIONMinnesota Power Representative, Jim Atikson, Matt Hagelin, Property and Right-of-Way Agent and Aimie Mims, Right- of- Way Project Manager met with the board and updated them on the progress of the Great Northern Transmission proposed route alternative and the project schedule. The in service date is June of 2020. Jim mentioned that there will be Public Meetings in August, and that is the time the Lake of the Woods County Board can make there position heard on the route that they want through Lake of the Woods County. SHERIFFCounty Sheriff, Gary Fish met with the board requesting approval for him to work the Stonegarden Grants.ResolutionThe following resolution was offered by Commissioner Beckel and seconded by Commissioner Hanson and carried unanimously to adopt the following resolution: AMEND COUNTY SHERIFF SALARY RESOLUTION 15-01-03 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2013 and 2014 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of anOperation Stonegarden 2013 and 2014 grant; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers’ himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2013 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of 44,395.20 overtime and $5,771.38 fringe benefits; and WHEREAS, the Operation Stonegarden 2014 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of 25,792.00 overtime and $3,404.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that theSheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2013 and 2014 grants, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, asoriginally set by this board on December 16, 2014 was $73,038.24 and fringe benefits were$12,891.24, be amended so that the sheriff’s salary is increased by the sum of $13,992.00 andfringe benefits are increased by $2,469.58 commencing January 19, 2015 through December 31,2015, with the increase funding from the Operation Stonegarden 2013 and 2014 grant contingent upon the following:1. That the Operation Stonegarden 2013 and 2014 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of saidOperation Stonegarden 2013 and 2014 grant.At such time that the Operation Stonegarden 2013 and 2014 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2013 and 2014 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 16, 2014. LAND OF THE DANCING SKY-AREA AGENCY ON AGINGLand of the Dancing Sky Director, Darla Waldner and Danaca Robson, Program Development Manager met with the board to update them on the services that the agency provides for individuals sixty (60) and older that are eligible for service regardless of income. Service providers cannot charge a fee for services, but every individual must be given the opportunity to contribute towards the cost of services; all projects must have local matching dollars. Darla explained that local matching funds are calculated by how many seniors are living in your county. According to that information, the requested amount for Lake of the Woods County would be $1,210.MotionMotion was made by Commissioner Moorman seconded by Commissioner Beckel and carried unanimously to contribute $1,210 from the general revenue fund to the Land of the Dancing Sky-Area Agency on Aging for services for Lake of the Woods County residents that are sixty (60) and older.PREVENTION COALITIONLake of the Woods Prevention Coalition Director, Tammie Doebler met with the board requesting approval for the 2^nd quarter fiscal report. Tammie informed the board that the coalition is in its fourth (4) year and that they have funding for one more year. The coalition is looking into another grant from the Federal Government called “Drug Free Community Grant”, and if they received the grant they would have funding for another five years. The new grant would be targeted on substance youth underage drinking and marijuana use.MotionMotion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Prevention Coalition 2nd quarter fiscal report and authorize Chairman Arnesen, Fiscal Officer, Christine Hultman and County Attorney, James Austad to sign. RecessWith no further business before the board, Chairman Arnesen called the meeting to recess at 11:15 a.m. Attest: Approved: January 27, 2015 ___________________________ _________________________________Lorene G. Hanson Edward ArnesenCounty Auditor/Treasurer Chairman of the Board

Commissioner ProceedingsJanuary 27, 2015The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 27, 2015 in the Commissioners’ Room at the Government Center. Call to OrderChairman Arnesen called the meeting to order at 9:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Patty Beckel, Ed Arnesen, Tom Hanson and Buck Nordlof. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor, Janet Rudd and Linwood “Woody” Fiala. Approval of AgendaMotionMotion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Human Resources, Timber Sale, Lake of the Woods Drifters and State Auditors 2013 financial report . Approval of Consent AgendaNone Approval of MinutesMotionMotion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official minutes of January 13, 2015 regular minutes. Auditor/TreasurerClaimsCounty Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:MotionMotion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue $ 26,830.29 Road & Bridge $ 6,955.97 Co. Devel. $ 192.00 Solid Waste $ 6,287.96 Forfeited Tax $ 300.00 EDA $ 1,431.06 WARRANTS FOR PUBLICATIONWarrants Approved On 1/27/2015 For Payment 1/30/2015Vendor Name AmountCenex Co-Op Services, Inc. 4,379.58Emergency Communications Network, LLC 7,500.00Hasler 4,000.00Hoffman, Philipp & Knutson, PLLC 3,555.00Jake’s Quality Tire Inc 3,537.8454 Payments less than 2000 19,024.86Final Total: 41,997.28 Further moved to authorize the payment of the following auditor warrants: January 14, 2015 $ (260.66) January 14, 2015 $ 162,477.21 January 16, 2015 $ 254,170.35 January 22, 2015 $ 8,616.87 January 22, 2015 $ 7,205.21 Investment PolicyCounty Auditor/Treasurer, Lorene Hanson and Human Resource Director, Karen Ose met with the board requesting approval for the revised investment policy.MotionMotion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the revised investment policy as presented. SUMMARIZED MINUTES FOR PUBLISHINGMotionMotion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the publishing of summarized minutes.MotionMotion was made by Commissioners Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the summarized minutes of January 13, 2015.DOCU SHREDCounty Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to enter into a contract with Docu Shred for paper shredding services.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to enter into a contract with Docu Shred and authorize her to sign. HUMAN RESOURCESHuman Resource Director, Karen Ose met with the board to review the revised Emergency Policy with the board.MotionMotion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the revised Emergency Policy. LAKE OF THE WOODS DRIFTERSCounty Auditor/Treasurer, Lorene Hanson met with the board requesting approval to accept a donation from Lake of the Woods Drifters for signage and safety messages for snowmobile trails.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to accept the donation of $5,000 from Lake of the Woods Drifters to be used for purchasing of signage and safety messages. SOCIAL SERVICESSocial Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department and introduced newly hired Social Worker, Heather Blodgett to the board.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Commissioners Warrants $ 12,258.78Commissioners Warrants $ 20,805.51TIMBER SALECounty Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Commissioner Hanson to sign the Hasbargen Timber Sale Contract for the harvest of timber on county owned land in the amount of $34,075, with 75% payment due on January 31, 2015 with completion of the harvest and remaining balance no later than March 31, 2017.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize Commissioner Hanson to sign the Hasbargen Timber Sale contract.MotionMotion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to enter into a Timber Sale Agreement with Steve LeVasseur as the administrator of the county timber sale at the Landfill, contingent approval of County Attorney, James Austad.RECESSThe meeting was called to recess at 9:48 a.m. and reconvened at 10:00 a.m. as follows: AMEND AGENDAMotion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to amend the agenda and add Sheriff Department.SHERIFFCounty Sheriff, Gary Fish met with the board requesting approval for him to enter into a Joint Powers Agreement for the Pine to Prairie Drug and Violent Crime Task Force as a Liaison Member.MotionMotion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to enter into the Pine to Prairie Drug and Violent Crime Task Force, as a Liaison member effective January 1, 1015 thru December 31, 2015, unless terminated earlier, pursuant to section 12.1 of this agreement, and authorize Chairman Arnesen and County Attorney, James Austad to sign. SHORT ELLIOT HENDRICKSONChairman Arnesen reviewed the update from S E H on the potential airport and also the possible removal of existing trees and brush which S E H will need assistance from the county . Public Works Director, Tim Erickson is looking into to see if the Highway Department can do this work. The consensus of the board was that they approved the Highway Department to complete this work and to keep track of time spent on this project. Tim also commented that he will follow up with S E H on maps site. STATE OF MN OFFICE OF THE STATE AUDITORChairman Arnesen reviewed the Lake of the Woods County’s annual financial report for year ended December 31, 2013 by the State Auditor’s Audit Guide for Financial and Compliance Audits of MN Counties. RECESSThe meeting was called at 9:55 a.m. and reconvened at 10:02 a.m. as follows: LAND AND WATER PLANNINGLand and Water Planning Director, Josh Stromlund presented an application for Conditional Use Permit for Joel Brichacek to allow him to move more than ten (10) cubic yards of material and informed the board that the Planning Commission reviewed the application and recommends for approval. Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following Findings and Facts for Joel Brichacek with conditions: Lake of the Woods County Board of CommissionersFindings of Fact and DecisionName of Applicant: Joel Brichacek Date: January 27, 2015 Location/Legal Description: The south 300’ of Government Lot 1, Section 5, Township 163N, Range 33W (Prosper Township), Parcel #16.05.33.000 Project Proposal: Applicant is requesting a conditional use permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to allow the movement of more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of installing an access. 1) Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )Why or why not? Lake access. 2) Is the project proposal consistent with maintaining the public health, safety, and welfare?YES ( ) NO ( ) N/A (X)Why or why not? ______________________________________________________ 3) Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )Why or why not? Stabilize shoreline and concrete access. 4) Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )Why or why not? Will not. 5) Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X) NO ( ) N/A ( )Why or why not? Lake edge. 6) Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (X) NO ( ) N/A ( )Why or why not? To prevent erosion. 7) Is the site in harmony with existing and proposed access roads? YES ( ) NO ( ) N/A (X)Why or why not? ______________________________________________________8) Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )Why or why not? Residential.9) Does the project proposal have a reasonable need to be in a shoreland location? YES (X) NO ( ) N/A ( )Why or why not? Residential lake home. 10) Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( ) NO ( ) N/A (X)Why or why not? ______________________________________________________ 11) Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)Why or why not? ______________________________________________________ 12) Is the site adequate for water supply and on-site sewage treatment systems? YES (X) NO ( ) N/A ( )Why or why not? Installed 1997 and ~30 year life. 13) Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (X) NO ( ) N/A ( )Why or why not? Private use. 14) If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)Why or why not? ______________________________________________________ 15) Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES ( ) NO ( ) N/A (X)Why or why not? ______________________________________________________ 16) If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES ( ) NO ( ) N/A (X)Why or why not? ______________________________________________________ 17) If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES ( ) NO ( ) N/A (X)Why or why not? ______________________________________________________ If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. The specific conditions of approval are as follows: Meet specifications of County and DNR. Approved as Presented ( ) Approved with Conditions (X) Denied ( ) _____________________________________ Edward Arnesen Chair, County Board This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance. SCOTT KERNChairman Arnesen welcomed Scott to the meeting along with Jerry Hennum and Eric Lindquist, representing Sportsman’s Lodge. Scott informed the board of issues he has with the Conditional Use Permit for Lot 15, Block 1, Birch Acres Palt that Sportsman’s Lodge has with the county since 2004. Jerry Hennum informed the board that they will put up evergreens but will leave an 8.5 foot opening, no culverts or crossing will be placed. The board requested that Sportsman’s Lodge apply for another conditional use permit for Lot 16, Block 1 in Birch Acres Plat. Scott Kern asked how long that would take; Land and Water Planning Director, Josh Stromlund stated that if the application is received, it would go to the Planning Commission in March.COUNTY ASSESSORCounty Assessor, MaryJo Otten met with the board requesting a Work Session for her office.The board set a Work Session for February 18 at 7:30 a.m. with various offices. RecessWith no further business before the board, Chairman Arnesen called the meeting to recess at 11:25 a.m. Attest: Approved: February 10, 2015 ___________________________ _________________________________Lorene G. Hanson Edward ArnesenCounty Auditor/Treasurer Chairman of the Board

January, 2014

Commissioner Proceedings

Organizational Meeting

January 7, 2014

The Lake of the Woods County Board met on Tuesday, January7, 2014, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2014 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Mark Hall called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Thomas Hanson, and Ken Moorman. Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Election of Chair and Vice Chair

County Auditor/Treasurer, Mark Hall called for nominations for Chair of Lake of the Woods County Board for the year 2014. Commissioner Arnesen nominated Commissioner Beckel with Commissioner Moorman seconding the nomination. County Auditor/Treasurer called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer, Mark Hall called for a roll call for Commissioner Beckel for Chair. Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson. Against: None. Commissioner Beckel assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2014.

Chairman Beckel called for nominations for the position of Vice-Chair for the year 2014. Commissioner Hanson nominated Commissioner Arnesen for Vice-Chair for Lake of the Woods County Board with Commissioner Nordlof seconding the nomination. Chairman Beckel called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chairman Beckel called for a roll call for Commissioner Arnesen for Vice Chair. Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel. Against: None. Commissioner Arnesen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2014.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda as follows: Work Session with the Baudette City Council and Lake of the Woods Commissioners, Coroner, Chief Deputy Sheriff, from exempt to non-exempt employee; NWA Airport to set a date for a work session, NWA Airport, H S A Plan. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Committee Appointments

Chairman Beckel presented the 2014 Committee appointments to the board.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m. as follows:

County Auditor

Signature Cards

County Auditor/Treasurer, Mark Hall met with the board requesting authorization for signature for signature cards for account number 3908and 6372.

Motion

Motion was made by Commissioner Arnesen to authorize Chair Beckel, County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to authorize County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Hoffman, Dale, & Swenson, PLLC

County Auditor/Treasurer, Mark Hall met with the board requesting authorization for signatures

for the 2013 Governmental Audit Service Agreement with Hoffman, Dale, & Swenson, PLLC.

Motion

Motion was made by Commissioner Hanson to authorize Chair Beckel and County Auditor/Treasurer, Mark Hall to sign the 2013 Governmental Audit Service Agreement with Hoffman, Dale, & Swenson, PLLC. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/TREASURER-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2014.

Motion was made by Commissioner Moorman to designate the following institutions as Official Depositories of county funds for the year 2014:

Wells Fargo, Baudette Branch
RiverWood Bank- Baudette Branch
Border State Bank, Baudette Branch
MAGIC Fund /US Bank
I.C.C. Securities-Scottsdale, AZ

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

county Attorney

Chair Beckel presented a resolution to the board for consideration for approving the County Attorney from half-time position to full-time.

Resolution

RESOLUTION RESCINDING THE BOARD’S DECISION TO ESTABLISH THE POSITION OF COUNTY ATTORNEY AS PART-TIME:

Resolution No. 14-01-01

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, on January 5, 2010, the Lake of the Woods County Board of Commissioners approved a resolution to make the position of Lake of the Woods County Attorney a part time position;

WHEREAS, on August 13, 2013 the Lake of the Woods County Board of Commissioners, by unanimous decision, accepted the resignation of then Lake of the Woods County Attorney Philip K. Miller, effective September 3, 2013 at 12:01 a.m.;

WHEREAS, the position was filled in a part time capacity from January 3, 2011 to present;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined, that the position of the Lake of the Woods County Attorney will bea full time permanent position;

WHEREAS, Minnesota Statute §388.21 provides that an action to make the position of county attorney full time must be taken at the January meeting prior to the first date on which applicants may file for the office of county attorney;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined that the position can be performed by a full-time county attorney; range of salary from $79,573.68 to $100,140.48 annually, together with benefits, as outlined in the Lake of the Woods County Personnel Policy.

NOW, THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS AS FOLLOWS:

That the action of the Lake of the Woods County Board in Resolution No. 10-01-02 on January 5, 2010 making the position of the Lake of the Woods County Attorney a part time position is hereby rescinded.
That the position of the Lake of the Woods County Attorney commencing following the 2014 election shall be a full time position and that the person so elected to office shall not engage in the private practice of law. That the elected county attorney shall receive compensation range from $79,573.68 to $100,140.48 annually, together with benefits, as set forth in the Lake of the Woods County Personnel Policy

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor/Treasure, Mark Hall presented the 2014 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2014-01-02

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2014:

County Attorney: $6,000

County Auditor: $6,000

County Recorder: $6,000

County Sheriff: $6,000

County Treasurer: $6,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HEALTH SAVING ACCOUNT

Chair Beckel discussed the Health Savings Account (HSA) that employees have enrolled in and now some are changing to deductable plans and the associated monthly fees that the HSA charges. The consensus of the board was that if the employee is on the HSA plan, the county is administrating the plan and paying the fee; if the employee is on a different plan and has a HSA account open, then it is the employee’s responsibility to pay the HSA fees.

OFFICIAL COUNTY NEWS PAPER BIDDING OPENING
	Legal Newspaper – Bid OpeningChair Beckel called for the bid opening at 11:01 a.m. as advertised for the Official Legal Newspaper for the year 2014.
	County Auditor/Treasurer, Mark Hall opened the sealed bids for the official legal newspaper as follows:
	Lake of the Woods CountyBid TabulationLegal PublishingYear 2014January 7, 2014 Per Standard Advertising Unit Financial StatementDelinquent Tax ListAll Other Publications 1st Publ.2nd Publ1st Publ2nd Publ Northern Light Region PO Box 1134 4.504.504.504.504.504.50Baudette, MN 56623 218-634-2700 Award To: Official Legal Newspaper Northern Light Region 1st Publ/Financial Stmnt 4.50 2nd Publ/Financial Stmnt If applicable N/A 1st Delinq Tax List 4.50 2nd Delinq Tax List 4.50 All Other 4.50
	Motion was made by Commissioner Hanson to designate the Northern Light Region as the Official Legal Newspaper of the County for 2014 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light Region. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Moorman to approve the 2014 Committee appointments as follows:
	2014 ASSOCIATION OF MINNESOTA COUNTIES (AMC)Ag Task Force: Commissioner Hanson; Alternates: Commissioners Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners; General Government: Commissioner Beckel; Alternates: Mark Hall and Commissioners; Health and Human Service: Commissioner Nordlof and Nancy Wendler; Alternates; Commissioners; PILT Advisory: Commissioner Josh Stromlund; Public Safety: Commissioner Hanson; Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;2014 COUNTY RELATED COMMITTEESAirport Commission: Commissioners Beckel and Hanson; Border Coalition/Passports: Commissioner Beckel, Commissioner Arnesen, Sue Ney and Emergency Management; Building and Safety Committee: Chair- Commissioner Beckel, Commissioner Arnesen, Tim Erickson, Peder Hovland, Mark Hall and Nancy Wendler, one from Law Enforcement, and Walt Scribner; Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Beckel, Sue Ney, Josh Stromlund and Mark Hall; Continuity of Operation Plan (COOP): Emergency Management and All Commissioners; County Extension Committee: Commissioner Beckel, Commissioner Arnesen, Janet Rudd, Additional members: Nancy Dunnell, Mike Hirst, Stephanie Schiro, Shelly Lein, Jen Erickson and Joanne Kellner; Extension Members: April Levasseur, Deb Zak and Karen Santl. County TV: Commissioner Hanson, Commissioner Arnesen, Lee Hervey, Mark Hall, Peder Hovland and Emergency Management; Data Privacy Administrator: Dena Pieper; Department Head Liaison: Chair- Commissioner Beckel; Alternates: Commissioners; Department Liaisons: Assessor – Arnesen; Land and Water Planning Office – Moorman; Attorney – Hanson; MIS – Nordlof; Sheriff – Hanson; Social Services – Moorman; Recorder – Nordlof; Highway – Arnesen; Auditor/Treasurer – Beckel; H/R – Beckel; County Surveyor-Arensen and Veterans Service Officer – Moorman; Drainage Committee: Commissioners Moorman and Arnesen, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative; Enhanced 911 Committee: Commissioner Nordlof Commissioner Hanson, Peder Hovland, Gary Fish, Emergency Manager and other local appointees; Grievance Committee: Chair- Commissioner Beckel, Dale Boretski, Josh Stromlund and Angie Eason; Alternate: Commissioner Arnesen; Information Systems/Technology Committee: Commissioner Nordlof, Commissioner Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson, Dawn Christianson and Stacy Novak; Insurance Committee: Commissioner Arnesen, Commissioner Beckel, Mark Hall, Nancy Wendler, Lorene Hanson, Sue Ney, Daryl Fish and HR; Labor/Management Committee: Commissioner Arnesen, Commissioner Beckel, HR; Alternate: Commissioner Nordlof; Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Mark Hall; Alternate: Commissioner Beckel; Law Library: Commissioner Hanson, County Attorney and Peder Hovland; Motor Pool Committee: Commissioner Beckel, Mark Hall, Nancy Wendler, Mary Jo Otten, Josh Stromlund and Walt Scribner; Alternate: Commissioner Hanson; Ordinance Committee: Commissioner Arnesen, Commissioner Hanson, County Attorney, Gary Fish, Josh Stromlund, Michelle Brown, Rick Rone, April Stavig; Park Commission: Commissioner Hanson, Commissioner Beckel, Tim Erickson; Alternate: Commissioner Moorman; Personnel Committee (combined Compensation Plan and Personnel): Commissioner Arnesen, Commissioner Beckel, Human Resources Director, Sue Ney, Tim Erickson, Shelly Pepera and Daryl Fish; Public Information Officer: Mark Hall, Alternate; Janet Rudd; SHIP Committee: Commissioner Hanson, Alternate: Commissioner Moorman; Solid Waste Committee/Household Waste: Commissioner Hanson (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Mary Jo Otten; Subdivision Controls Committee: Commissioner Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved; Township Road and Trails: Commissioner Arnesen, Commissioner Nordlof, Tim Erickson,Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten; Tribal Lands: Commissioners Arnesen and Moorman; Vets Service: Commissioner Moorman, Commissioner Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone; Wellness Committee: Angie Eason, Cindy Kroeger, Steve Sindelir, Julie Berggren, and Commissioner Hanson;2014 BOARDS/COLLABORATIVE/COALITIONArrowhead Library System: Commissioner Hanson; Alternate: Commissioner Nordlof (7-1-11 to 06-30-14 appointed 2011); Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Jamie McEnelly; at large; Steve LeVasseur and Ken Horntvedt; non-voting Commissioner Arnesen; Border Substance Abuse Court and Steering Committee: Commissioner Beckel; Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Beckel; GIZIIBII-RC&D: Commissioner Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member; Governor Council on Mental Health and LAC Committee: Commissioner Moorman; Headwaters Regional Development Commission: Commissioners Moorman and Hanson; Joint Powers Natural Resources Board: Commissioner Nordlof, Commissioner Moorman; Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee: Commissioner Moorman; Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Beckel; Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Beckel; Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Stacy Novak or Dawn Christianson; Minnesota Counties Intergovernmental Trust: Commissioner Beckel; Alternate: Commissioner Hanson; Minnesota Rural Counties Caucus: Commissioner Hanson; Alternates: Commissioners; North Country Community Health Board: Commissioner Moorman(term expires 12/31/15) and Jan Olson (term expires 12/31/15) these are three-year terms; North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/14) and Jan Olson (term expires 12/31/15 these are two-year terms; Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate: Commissioner Arnesen; Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and Alternate: Commissioner Beckel; Northwest Community Action: Commissioner Arnesen, Commissioner Beckel; Northwest Minnesota Juvenile Center Board: Commissioner Beckel (term expires 12/31/17 (re-appointed in 2014). This is a four-year term; Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani; Alternate: Nancy Wendler; Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Arnesen; Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt; Regional Radio Board: Commissioner Hanson: Alternate: Commissioner Nordlof; SWCD District Committee: Commissioner Nordlof, Commissioner Arnesen and Josh Stromlund;
	Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
	RECESSWith no further business before the board Chairman Beckel recessed the meeting at 11:28 a.m. Attest Approve: January 14, 2014 __________________________ ____________________________Janet E. Rudd, Deputy Auditor Chair of Board, Patricia Beckel======================================================================================================================Commissioner Proceedings January 28, 2014 The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 28, 2014 in the Commissioners’ Room at the Government Center. Call to OrderChairman Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patricia Beckel and Thomas Hanson. Also present were: County Auditor/Treasurer Mark Hall, and Deputy Auditor Janet Rudd. Approval of AgendaMotionMotion was made by Commissioner Hanson to approve the agenda with the following additions: Satisfaction of Mortgage for Marla Otto, Fish House Bids, Thank-you letter from Fair Board, Letter for Bob Lessard, and synthetic drug ordinance. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. Consent AgendaMotion was made by Commissioner Moorman to approve the consent agenda as follows: travel Leah Stephani to travel to Minneapolis on March 18-21 for MSSA Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Approval of MinutesMotionMotion was made by Commissioner Hanson to approve the minutes of January 14, 2014 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.County SheriffSheriff’s Office ExpansionCounty Sheriff, Gary Fish, Scott Fetting and Matthew Keenan from Klein McCarthy Architects met with the board to review draft designs for expansion of the Sheriff’s Office for office space and vehicle storage. Consensus of the board was to have Klein McCarthey Architects draft a Architect contract for the project.Stonegarden ApprovalCounty Sheriff, Gary Fish met with the board requesting approval for him to work the 2012 Stonegarden Grant.ResolutionThe following resolution was offered by Commissioner Hanson and moved for adoption: AMEND COUNTY SHERIFF SALARY RESOLUTION 14-01-03 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of anOperation Stonegarden 2012 grant; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2012 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of 28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that theSheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, asoriginally set by this board on December 17, 2013 was $$70,031.52 and fringe benefits were$11,730.28, be amended so that the sheriff’s salary is increased by the sum of $ 12,879.636 andfringe benefits are increased by $ 2,157.29 commencing January 28, 2014 through December 31,2014, with the increase funding from the Operation Stonegarden 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of saidOperation Stonegarden 2012 grant. At such time that the Operation Stonegarden 2012 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2012 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 17, 2013. The resolution was seconded by Commissioner Arnesen the same being put to a vote, was unanimously carried. County Auditor/TreasurerCounty Auditor/Treasurer Mark E. Hall met with the board and updated them on the sealed bids for the 2008 fish house that were opened on January 24, 2014. Mark informed the board that the minimum bid was $8,000 and the highest bid came in at $11,169.00 RECESSThe meeting was called to recess at 9:45 a.m. and reconvened at 9:50 a.m. as follows:ClaimsCounty Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:MotionMotion was made by Commissioner Moorman to approve the claims as follows: Revenue $ 40,849.99 Road & Bridge $ 94,247.85Co. Develp $ 200.00Solid Waste $ 21,062.43EDA $ 4,810.00Sale/Forf Lands $ 100.00 $ 161,270.27 WARRANTS FOR PUBLICATIONWarrants Approved On 1/28/2014 For Payment 1/31/2014Vendor Name AmountAffiliated Computer Services 5,285.86Andy’s Garage, Inc. 2,525.05Cenex Co-Op Services, Inc. 3,984.40Dell Marketing, Lp 2,978.68Emergency Communications Network, LLC 6,267.12Hasler 4,000.00Howard’s Oil Company 4,528.25Mar-Kit Landfill 8,794.35MN Counties Intergovernmental Trust 68,247.00Moren/Law Offices Of Patrick D 6,051.44North East Technical Service,Inc 2,008.00Northwest Community Action, Inc 2,210.00Nw Mn Household Hazardous 4,421.48Reed/Michael 2,600.00Short Elliott Hendrickson, Inc 5,980.00West Group 2,326.27Ziegler, Inc 6,570.2259 Payments less than 2000 22,292.15Final Total: 161,070.27 Further moved to authorize the payment of the following auditor warrants: January 14, 2014 $ 378,608.38 January 22, 2014 $ 27,512.66 January 22, 2014 $ 3,096.79 January 23, 2014 $ 173,442.14 January 23, 2014 $ (769.81) $581,890.16 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.Signature CardsCounty Auditor/Treasurer Mark E. Hall met with the board requesting the board to rescind the motion dated January 7, 2014 for signature cards. He explained that Audrey Swenson, CPA from Hoffman, Dales, & Swenson, was here reviewing separation of duties and was informed that he needed to take Chief Deputy Auditors name off the signature cards for it is the best way to keep recordkeeping separate from custody for the best segregation of duties related to cash.Rescind Motions from January 7, 2014Motion was made by Commissioner Nordlof to rescind the following motion from January 7, 2014 meeting: “Motion was made by Commissioner Arnesen to authorize Chair Beckel, County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.” The motion to rescind was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. “Motion was made by Commissioner Arnesen to rescind the following motion from January 7, 2014 meeting: Motion was made by Commissioner Nordlof to authorize County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.” The motion to rescind was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.Revised Motions for Signature CardsMotionMotion was made by Commissioner Hanson to authorize Chair Beckel, County Auditor/Treasurer Mark Hall and Chief Deputy Treasurer, Dawn Christianson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Arnesen to authorize County Auditor/Treasurer, Mark Hall, and Chief Deputy Treasurer, Dawn Christianson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.Exempt Gambling PermitCounty Auditor/Treasurer Mark E. Hall met with the board requesting approval for an Exempt Gambling Permit for the NWA Edge Riders.MotionMotion was made by Commissioner Arnesen to approve the exempt gambling permit for Northwest Angle Edge Riders to conduct a lawful gambling for a raffle and Drawing on March 8, 2014 at Jerry’s Bar and authorize County Auditor/Treasurer, Mark Hall to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.Satisfaction of MortgageCounty Auditor/Treasurer Mark E. Hall met with the board and informed the board that Marla Otto has satisfied her repayment agreement that was entered into on August 28, 1995 for a rehabilitation deferred payment loan.MotionMotion was made by Commissioner Hanson to authorize County Auditor/Treasurer, Mark E. Hall and Chair Beckel to sign the satisfaction of repayment agreement dated August 28, 1995 for Marla Otto. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. RECESSThe meeting was called to recess at 10:08 a.m. and reconvened at 10:15 a.m. as follows: Social ServicesSocial Services Director, Nancy Wendler met with the board requesting approval for claims: Motion was made by Commissioner Arnesen to approve the following claims against the county: Commissioner Warrants 8,280.64 Commissioner Warrants 29,953.44 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. LESSARD-SAMS OUTDOOR HERITAGE COUNCIL/OUTDOOR HERITAGE FUNDCommissioner Arnesen asked the County Board how they felt about inviting Mr. Bob Lessard to a future meeting to discuss the possibilities of the park area they have discussed and the NWA Airport. The board requested that Commissioner Arnesen send a letter of invitation to see of Mr. Bob Lessard if he could meet with them in the near future and authorized Chair Beckel to sign the letter. COUNTY ATTONREY POSTIONThe board met with Human Resource Assistant, Dena Pieper to discuss the interview dates and the process of selection for interviewing. The board requested that the County Attorneys Committee review the applications and select the candidates for interviewing.Old/New BusinessChair Beckel requested that they review the Old/New Business to see what may be removed from the list. The board requested that the following be removed from Old/New Business: Red Lake Tribe/NWA Issues, Inventory, 2013 Goals and Projects, Grant Policy and Expenditures, Towers, Williams School and Auditor/Treasurer. LAKE OF THE WOODS COALITION2^nd Quarter Fiscal ReportProgram Director, Tammie Doebler met with the board requesting approval for the Lake of the Woods Prevention Coalition 2^nd quarter fiscal report.MotionMotion was made by Commissioner Moorman to approve the 2^nd quarter financial report for the Lake of the Woods Coalition and authorization Chair Beckel and Fiscal Officer Christine Hultman to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.Synthetic Drug OrdinanceProgram Director, Tammie Doebler discussed the Draft Synthetic Drug Ordinance with the board. After discussion, the board felt that this should be regulated by the State and some type of law should be passed on Synthetic Drugs. The board requested that Deputy Auditor, Janet Rudd contact Representative Erickson to see if you could meet with the County Board to discuss this issue. PUBLIC WORKSPublic Works Director, Tim Erickson met with the board requesting approval to purchase survey controller, computer and pickups which were all budgeted in his 2014 budget.MotionMotion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to purchase a new survey controller in the amount of $9,601 as budgeted. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Hanson to authorize Public Works Director, Tim Erickson to purchase a new computer in the amount of $1,441.51 as budgeted. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to purchase two (2) new pickups, as approved within the budget. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Clementson PropertyPublic Works Director, Tim Erickson updated the board on the Clementson Property and MN DOT legal department and land management office has to look at the ownership and land.RecessThe meeting was called to recess at 11:20 a.m. and reconvened at 1:00 p.m. as follows: PUBLIC HEARING –LARSON ROAD VACATIONMotionMotion was made by Commissioner Moorman to close the regular meeting at Larson Road Site 1:01 p.m. and open the Public Hearing for Larson Road Vacation Petition. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. The following were present at the Larson Road Site: Commissioners Beckel, Hanson, Moorman, Nordlof and Arnesen. Others present were: Deputy Auditor, Janet Rudd, David Larson, Charles Tews, Attorney Richard Lee, Land and Water Planning Director, Josh Stromlund, Public Works Director, Tim Erickson and County Surveyor, Donn Rasmussen. All present at the hearing viewed the road site and David Larson and Charles Tews showed the area of the road that he petitioned to have vacated. Chair Beckel recessed the Public Hearing at the road site at 1:11 p.m. and opened the Public Hearing back to session at 1:38 at the Government Center in the Commissioners’ Room. The board reviewed the road maps, discussed the legal description along with County Surveyor Donn Rasmussen. After review and discussion, the board felt that this road vacation would need to be surveyed and after that was completed that the board would feel comfortable granting the road vacation request.MotionMotion was made by Commissioner Hanson to recess the public hearing at 2:08 p.m. and opened the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Continuation of Public HearingThe Public Hearing will reconvene once the survey of the road is completed and a date will be determined. MRCC ISSUES/2014The board reviewed along with Department Heads MRCC issues for consideration to prioritize for MRCC during the coming session. The following issues for Lake of the Woods are as follows:· Transportation Bonding· Wetland Mitigation· Rural Doctors With no further business before the board, Chair Beckel called the meeting recessed at 2:37 p.m. Attest: Approved: ____________________________ _______________________________Janet E. Rudd, Deputy Auditor Patricia Beckel, Chairman of the Board

January, 2013

Commissioner Proceedings

Organizational Meeting

January 8, 2013

The Lake of the Woods County Board met on Tuesday, January 8, 2013, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2013 Organizational Meeting.

Call to Order

County Auditor, John W. Hoscheid called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor, Janet Rudd; County Recorder, Susan Ney, County Assessor, Mary Jo Otten , John Oren and Brian Peterson.

Swearing in Ceremony

County Recorder, Susan Ney swore in Commissioners: Ed Arnesen, Patty Beckel, James “Buck” Nordlof and Tom Hanson for their term beginning January 6, 2013.

Election of Chair and Vice Chair

County Auditor, John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2013. Commissioner Beckel nominated Commissioner Hanson with Commissioner Moorman seconding the nomination. County Auditor called for nominations two more times.

Motion was made by Commissioner Beckel to close the nominations for Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid called for a roll call for Commissioner Hanson for Chair. Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson. Against: None. Commissioner Hanson assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2013.

Swearing in Ceremony

County Recorder, Susan Ney swore in County Assessor, Mary Jo Otten for term beginning January 1, 2013 for four year term.

Chairman Hanson called for nominations for the position of Vice-Chair for the year 2013. Commissioner Arnesen nominated Commissioner Beckel for Vice-Chair for Lake of the Woods County Board with Commissioner Moorman seconding the nomination. Chairman Hanson called for nominations two more times.

Motion was made by Commissioner Arnesen to close the nominations for Vice-Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Hanson called for a roll call for Commissioner Beckel for Vice Chair. Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel. Against: None. Commissioner Beckel assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2013.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as follows: remove Sheriff’s Office from agenda, add Baudette Fire, gambling permit; Drug Court and Wellness Committee. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Tim Erickson to attend the 2013 Bridge Safety Inspection Seminar in Detroit Lakes, MN on February 28, 2013; Mark Hall to MACO Conference in Bloomington on January 15-18; John W. Hoscheid to MACO Conference in Bloomington on January 15-18. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Beckel to approve the December 31, 2012 minutes. The motion was seconded by Commissioner Arnesen, and the same being put to a vote, was unanimously carried.

2013 Committee Appointments

Chairman Hanson presented the 2013 Committee appointments to the board.

2013 County Board of Commissioners Meeting Dates

Chairman Hanson presented the 2013 County Board meeting dates to the board.

Motion

Motion was made by Commissioner Arnesen to approve the following County Board meeting dates for 2013 as follows:

LAKE OF THE WOODS COUNTY

2013 COUNTY BOARD MEETING DATES

January 2013

Tuesday, January 8, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, January 22, 2013 9:00 a.m. Government Center, Commissioners Room

February 2013

Tuesday, February 12, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, February 26, 2013 9:00 a.m. Lake of the Woods School

March 2013

Tuesday, March 12, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, March 26, 2013 9:00 a.m. Government Center, Commissioners Room

April 2013

Tuesday, April 9, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, April 23, 2013 9:00 a.m. Government Center, Commissioners Room

May 2013

Tuesday, May 14, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, May 28, 2013 9:00 a.m. Government Center, Commissioners Room

June 2013

Tuesday, June 11, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, June 18, 2013 10:00 a.m. NWA

Tuesday, June 25, 2013 9:00 a.m. Government Center, Commissioners Room

July 2013

Tuesday, July 9, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, July 23, 2013 9:00 a.m. Government Center, Commissioners Room

August 2013

Tuesday, August 13, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, August 27, 2013 9:00 a.m. Government Center, Commissioners Room

September 2013

Tuesday, September 10, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, September 24, 2013 9:00 a.m. Government Center, Commissioners Room

October 2013

Tuesday, October 8, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, October 22, 2013 9:00 a.m. Government Center, Commissioners Room

November 2013

Tuesday, November 12 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, November 26, 2013 9:00 a.m. Government Center, Commissioners Room

December 2013

Tuesday, December 17, 2013 9:00 a.m. Government Center, Commissioners Room

Tuesday, December 31, 2013 8:00 a.m. Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAYBE ATTENDING THE FOLLOWING:

AMC LEADERSHIP CONFERENCE- January 22-24- St. Paul

JOINT LEGISLATIVE CONFERENCE- March 19-21- St. Paul

AMC DISTRICT 2 MEETING- June 5-Bemidji

AMC POLICY COMMITTEE-September 11-12- St. Paul

AMC DISTRICT 2 MEETING-October 30- Bemidji

AMC ANNUAL CONFERENCE- December 8-10-Mpls

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3^rd Tuesday of each month at

6:00 p.m. in the Commissioners Room at the Government Center

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor, John W. Hoscheid presented the 2013 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2013-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2013:

County Attorney: $6,000

County Auditor: $6,000

County Recorder: $6,000

County Sheriff: $6,000

County Treasurer: $6,000

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Revenue S 190,291.43

Road & Bridge $ 86,999.60

Solid Waste $ 19,766.37

EDA $ 745.00

Sale/Forf Lands $ 275.00

WARRANTS FOR PUBLICATION

Warrants Approved On 1/08/2013 For Payment 1/11/2013

Vendor Name Amount

Affiliated Computer Services 5,202.47

Cenex Co-Op Services, Inc. 3,717.46

Hasler 4,000.00

LOW Soil & Water Cons. Dist. 78,539.00

Mn Assn Of Counties 3,734.00

Mn Counties Computer Co-Op 40,452.56

MN Counties Intergovernmental Trust 142,971.00

Voyageurs Comtronics, Inc 2,640.00

Woody’s Service 3,113.50

28 Payments less than 2000 13,707.41

Final Total: 298,077.40

Further moved to authorize the payment of the following auditor warrants:

December 31, 2012 $40,816.60

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board requesting approval to approve a Lease for Lawful Gambling Activity and Premises Permit.

Resolution

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises permit Application

Resolution No.13-01-02

WHEREAS, the Baudette Fire Relief Association has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishments, which are all located in Lake of the Woods County:

River Bend Resort Inc. 3343 Red Oak Rd NW, unorganized township of Wheeler

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said applications for submission to the Minnesota Gambling Control Board.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services

Claims

Social Service Director, Nancy Wendler, met with the board requesting approval of claims.

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants $9,594.05

Commissioner Warrants $ 268.70

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Wellness Committee

Wellness Committee Co-Chairs, Angie Eason and Cindy Kroeger met with the board requesting that they officially form a “Wellness Committee”. They have been working with BC/BS under the North Country CHB worksite wellness project, which is funded thru SHIP, to establish a Wellness Plan for the county

(The board added the Wellness Committee to the Committee Appointments.)

Motion

Motion was made by Commissioner Beckel to approve the 2013 Committee Appointments.

2013 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Hanson; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners’

General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners;

Health and Human Service: Commissioner Nordlof and Nancy Wendler; Alternates: Commissioners;

PILT Advisory: Commissioner ________________;

Public Safety: Commissioner Hanson;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2013 COUNTY RELATED COMMITTEES

Airport Commission: Commissioners Patty Beckel and Hanson;

Border Coalition/Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Emergency Management;

Building and Safety Committee; Commissioner Hanson, Commissioner Arnesen, Jeff Pelland, Tim Erickson, Peder Hovland, John W. Hoscheid and Nancy Wendler, and one from Law Enforcement, Walt Scribner;

Comp Work Committee; Commissioners Patty Beckel, Arnesen, Wade Johannesen and John W. Hoscheid, Dawn Christianson, Marti Carlson, Daryl Fish, Lorene Hanson, Josh Stromlund and Jodi Ferrier;

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund and John W. Hoscheid;

Continuity of Operation Plan (COOP): Emergency Management and All Commissioners;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid; Additional members: Nancy Dunnell, Mike Hirst, Stephanie Schiro, Shelly Lein, Jen Erickson and Joanne Kellner; Extension Members: Sunny Dorrow, April Levasseur, Deb Zak and Karen Santl.

County TV: Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Peder Hovland and Emergency Management;

Department Head Liaison: Chairman Hanson; Alternates: Commissioners;

Department Liaisons: Assessor – Beckel; Land and Water Planning Office – Nordlof; Attorney –Nordlof; MIS – Hanson; Sheriff – Arnesen; Social Services – Arnesen; Recorder – Moorman; Highway –Moorman; Treasurer –Arnesen; Auditor – Hanson; Emergency Management – Arnesen; H/R – Patty Beckel; County Surveyor-Beckel and Veterans Service Officer – Nordlof;

Drainage Committee: Commissioners Moorman and Arnesen, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative;

Enhanced 911 Committee: Commissioner Nordlof Commissioner Hanson, Peder Hovland, Gary Fish, Emergency Manager and other local appointees;

Grievance Committee: Commissioner Hanson, Dale Boretski, Josh Stromlund and Angie Eason; Alternate: Commissioner Arnesen;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Arnesen, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Sue Ney, Daryl Fish and Wade Johannesen;

Labor/Management Committee: Commissioner Arnesen, Commissioner Beckel, Wade Johannesen; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and John W. Hoscheid; Alternate: Commissioner Patty Beckel;

Law Library: Commissioner Nordlof, Philip Miller and Peder Hovland;

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Mary Jo Otten, Josh Stromlund and Jeff Pelland; Alternate: Commissioner Hanson;

Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Philip Miller, Gary Fish, Josh Stromlund, Michelle Brown, Rick Rone, April Stavig;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Tim Erickson; Alternate: Commissioner Moorman;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Arnesen, Human Resources Director Wade Johannesen, Sue Ney, Tim Erickson, Shelly Pepera and Daryl Fish;

Re-monumentation Committee: Commissioners Arnesen and Patty Beckel, County Surveyor, Land and Water Planning Director, Public Works Director and MIS Director;

SHIP Committee: Commissioner Hanson, Alternate: Commissioner Moorman

Solid Waste Committee/Household Waste: Commissioner Hanson (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Mary Jo Otten.

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Nordlof, Tim Erickson, Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten;

Tribal Lands: Commissioners Arnesen and Moorman;

Vets Service: Commissioner Hanson, Commissioner Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee: Angie Eason, Cindy Kroeger, Steve Sindelir, Julie Berggren, __________, and Commissioner Hanson;

2013 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System: Commissioner Hanson; Alternate: Commissioner Nordlof (7-1-11 to 06-30-14 appointed 2011);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Jamie McEnelly; at large; Ron Webb and Ken Horntvedt; non-voting Commissioner Arnesen

Border Substance Abuse Court and Steering Committee: Commissioner Patty Beckel

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee: Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Joint Powers Natural Resources Board: Commissioner Nordlof, Commissioner Moorman;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition: Committee: Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative; Commissioner Patty Beckel;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – John W. Hoscheid;

Minnesota Counties Intergovernmental Trust: Commissioner Patty Beckel; Alternate: Commissioner Hanson;

Minnesota Rural Counties Caucus: Commissioner Arnesen; Alternates: Commissioners;

North Country Community Health Board: Commissioner Moorman(term expires 12/31/15) and Jan Olson (term expires 12/31/15) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/14) and Jan Olson (term expires 12/31/13 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate: Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action: Commissioner Arnesen; Commissioner Patty Beckel;

Northwest Minnesota Juvenile Center Board: Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010). This is a four-year term;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani Miller; Alternate: Nancy Wendler;

Rainy Rapid River Board: Commissioner Hanson, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Moorman;

Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Hanson; Alternate: Commissioner Nordlof;

SWCD District Committee: Commissioner Nordlof, Commissioner Arnesen and Josh Stromlund;

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COMPENSATION PLAN

Human Resource Director, Wade Johannesen and Commissioner Beckel met with the board to clarify those Part-time employees and seasonal employees on the Compensation Plan will be placed at the cost to minimum for their respective grades or their current rate of pay if it is higher. No automatic increases will be given other than general adjustments. Increases will be at the discretion of the County Board.

RECESS

The meeting was called to recess at 10:55 a.m. and reconvened at 11:01 a.m. as follows:

Official County News paper Bid-Opening
	Legal Newspaper – Bid OpeningChairman Hanson called for the bid opening at 11:01 a.m. as advertised for the Official Legal Newspaper for the year 2013.
	County Auditor John W. Hoscheid opened the sealed bids for the official legal newspaper as follows:
	Lake of the Woods County Bid Opening ForLegal Publishing for 2013January 8, 2013Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd PublBaudette RegionPO Box 39Baudette, MN 56623218-634-1722 Northern LightPO Box 1134$1.09$3.85$1.09$1.09$1.09$1.09Baudette, MN 56623218-634-2700Award To:Official Legal NewspaperNorthern Light1st Publ/Financial StmntNorthern Light2nd Publ/Financial StmntTBD1st Delinq Tax ListNorthern Light2nd Delinq Tax ListNorthern LightAll OtherNorthern Light
	Motion was made by Commissioner Arnesen to designate the Northern Light as the Official Legal Newspaper of the County for 2013 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. COUNTY TREASURER-Official DepositoriesCounty Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2013. Motion was made by Commissioner Moorman to designate the following institutions as Official Depositories of county funds for the year 2013: 1. Wells Fargo, Baudette Branch2. RiverWood Bank- Baudette Branch3. Border State Bank, Baudette Branch4. MAGIC Fund /US Bank It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Drug Court GraduationCommissioner Beckel informed the board that the “Drug Courts” graduation is tomorrow on January 9, 2013 and invited another Commissioner to attend if they wished to. RecessWith no further business before the board, Chairman Hanson called the meeting to recess at 11:35 a.m. Attest: Approved: January 22, 2013 ____________________________ _______________________________John W. Hoscheid, County Auditor Chairman Hanson
	Commissioner Proceedings Emergency Board MeetingJanuary 15, 2013 The Lake of the Woods County Board of Commissioners met in an Emergency County Board meeting on Tuesday, January 15, 2013, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to OrderChair Hanson called the meeting to order at 7:30 a.m. with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Patty Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W. Hoscheid, Human Resource Director Wade Johannesen, and County Recorder Susan Ney. Approval of AgendaMotion was made by Commissioner Moorman to approve the agenda for the emergency meeting with the following addition: Sheriff claim. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Compensation Structure- County RecorderHuman Resource Director, Wade Johannesen and County Recorder, Susan Ney met with the board and reviewed the County Recorders duties, responsibilities, experience and qualifications for the position and agreed that an incremental increase was warranted.MotionMotion was made by Commissioner Arnesen to set the County Recorder Susan Ney salary from increment “B” $26.02 per hour to increment “D” $27.21 per hour retroactive to January 1, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. ClaimCounty Auditor, John W. Hoscheid met with the board requesting approval for County Sheriff claim No. 74, in the amount of $1,699.21.MotionMotion was made by Commissioner Moorman to approve claim no. 74 in the amount $1,699.21. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. RecessThere being no further business before the County Board, Chair Hanson called the meeting to recess at 8:23 a.m. Attest: Approved: January 22, 2013______________________________ ___________________________________John W. Hoscheid, County Auditor Tom Hanson, County Board Chair_________________________________________________________________________________________________________________________ Commissioner ProceedingsJanuary 22, 2013 The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 22, 2013. Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ed Arnesen, Tom Hanson, Ken Moorman James “Buck” Nordlof and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.Approval of AgendaMotion was made by Commissioner Moorman to approve the agenda with the following additions: January 15, Emergency Meeting, Holly House, year of service, GIZZIIBII, and Drainage Course. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Approval of Consent AgendaNoneMinutesMotion was made by Commissioner Arnesen to approve January 8, Organizational Meeting and January 15 emergency meeting with changes. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. GIZIIBII Chairman Hanson presented the 2012 GIZIIBII report, 2013 membership invoice and 2013 Council Member appointment.MotionMotion was made by Commissioner Beckel to authorize Chairman Hanson to sign the appointment for Commissioner Beckel as the appointee to the GIZIIBII Resource Conservation and Development Council and to authorize County Auditor, John W. Hoscheid to pay the 2013 membership dues in the amount of $300.00. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. SOCIAL SERVICESClaimsSocial Service Director, Nancy Wendler met with the board requesting approval of claims:MotionMotion was made by Commissioner Beckel to approve the claims against the county as follows: Commissioner Warrants $ 11,415.28 Commissioner Warrants $ 25,136.03 The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.AUDITORCounty Auditor, John W. Hoscheid met with the board requesting approval of claims.ClaimsMotion was made by Commissioner Moorman to approve the claims against the county as follows: Revenue $ 14,814.87 Road & Bridge $ 4,631.73 Co. Develop $ 2,000.00 Solid Waste $ 19,099.09 EDA $ 3,758.37 Sale/Forf lands $ 26,012.83 WARRANTS FOR PUBLICATIONWarrants Approved On 1/22/2013 For Payment 1/25/2013Vendor Name AmountCenex Co-Op Services, Inc. 3,442.25Clearwater County Auditor 26,012.83Custom Autobody And Repair 2,094.58Mar-Kit Landfill 8,221.05Northwest Community Action, Inc 2,207.48Nw Mn Household Hazardous 5,681.14St. Louis County Auditor 2,000.00Trusight 2,776.6253 Payments less than 2000 17,880.94Final Total: 70,316.89 Further moved to authorize the payment of the following auditor warrants: January 10, 2013 $ 3,913.22 January 10, 2013 $ 332,557.72 January 14, 2013 $ 148,212.42 January 15, 2013 $ 18,630.29 The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.Drivers License Fee IncreaseCounty Auditor, John W. Hoscheid requested approval of support for drivers license fee increase. Deputy Registrar’s that work for Drivers License duties have increased along with other requirements, and the Minnesota Deputy Registrar Association is requesting support by resolution.Resolution The following resolution was offered by Commissioner Arnesen and moved for adoption: Resolution No. 13-01-03 RESOLUTION SUPPORTING LOCAL DEPUTY REGISTRARMAINTENANCE OF LOCAL DRIVER LICENSE AND STATE I.D. SERVICES WHEREAS, the State of Minnesota has long established a public/private deputy registrar system to provide citizens convenient locations to conduct local driver license and title registration services for motor vehicles and DNR recreational vehicles; and, WHEREAS, the State of Minnesota in 1949 established a user service fee on motor vehicle related transactions to be retained by the deputy registrar to cover the costs of providing the local service; and, WHEREAS, a deputy registrar office is not subsidized by the State of Minnesota and relies solely on this user service fee revenue to maintain their office operation including all salaries, rent, equipment, utilities, and associated office costs; and, WHEREAS, the State of Minnesota has shifted increased costs and responsibilities for driver license transactions onto the deputy registrar such as regular replacement schedules of computers and associated electronic equipment, printing of previously supplied state forms, and expanded auditing tasks such as identification triple check and commercial driver medical forms which require additional time and carry additional risks and potential liability for agents that was previously the responsibility of the State; and, WHEREAS, the State of Minnesota requires a 15 year retention schedule of all driver license transaction documents in a secure storage facility at cost to the deputy; and, WHEREAS, Minnesota statute 171.061 subdivision 4 (b) specifically states that the filing fee for driver license transactions by the deputy agent “shall cover all expenses involved in receiving, accepting, or forwarding to the department the applications and fees required”; and, WHEREAS, the user service fee that should fully support the cost for providing driver license transactions no longer covers the operational costs to maintain deputy registrar offices. Public deputy registrars must use property tax levy proceeds to subsidize this service. Rural areas with lower volumes are in jeopardy of losing this service; and, WHEREAS, the last user fee increase for driver license agents was enacted in 2005; NOW, THEREFORE, BE IT RESOLVED the Lake of the Woods County Board supports the State Legislature in authorizing a user service fee increase in the year 2013 to maintain local driver license and state identification card service to the citizens of Minnesota. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Deputy Auditor/Property Tax AdministratorCounty Auditor, John W. Hoscheid met with the board requesting approval to advertise and hire to fill the vacant Deputy Auditor/Property Tax Administrators position which has been budgeted for the past two (2) years. No action was taken and a work session was set for January 29, 2013 to discuss the Tax System and Efficiencies with the other revenue departments.Arrowhead Library System Contract AgreementCounty Auditor, John W. Hoscheid met with the board requesting authorization to enter into the Arrowhead Library System Contract Agreement.MotionMotion was made by Commissioner Beckel to authorize Chairman Hanson, County Auditor, John W. Hoscheid and Count Attorney, Philip Miller to sign the arrowhead Library System contract agreement pursuant to MN Statutes Section 134.20 to authorize two or more counties to join together for the improvement and extension of Public Library service, and section 134.351 authorizes multicounty, multitype library systems. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. EMERGENCY MANAGEMENT DIRECTORIntegrated Emergency Management CourseEmergency Management Director, Holly House met with the board to discuss the Integrated Emergency Management Course and informed the board that she did contact all possible emergency partners and had not heard any response.National Incident Management System Training(NIMS)Emergency Management Director, Holly House informed Commissioner Nordlof that newly elected Commissioners are required to take the ICS 700 and ICS 100 course and the IC200 course is recommended.Years of Service RecognitionResolutionThe following resolution was offered by Commissioner Hanson and moved for adoption: Recognition of years of serviceHolly HouseResolution 2013 – 01-03 Whereas: Holly House has served the residents of Lake of the Woods County since 2005 as the Emergency Management Director;Whereas: Holly House has retired from Lake of the Woods County service effective January 31, 2013;Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Holly House for her dedicated service and best wishes to her; The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Chairman Hanson presented Holly House with a plaque for her years of service. PREVENTION COALITIONLake of the Woods Prevention Coalition Director, Tammy Doebler met with the board requesting approval for the 2^nd Quarter Fiscal Report. Tammy reviewed the report with the board.MotionMotion was made by Commissioner Moorman to authorize Chairman Hanson and Fiscal Director, Christine Hultman to sign the 2^nd Quarter Fiscal Report and presented. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.RECESSThe meeting was called to recess at 10:07 a.m. and reconvened at 10:15 a.m. as follows: SHERIFFCounty Sheriff, Gary Fish met with the board requesting authorization for him and the Chief Deputy Sheriff to work the Stonegarden grants.ResolutionThe following resolution was offered by Commissioner Arnesen and moved for adoption: AMEND COUNTY SHERIFF SALARYRESOLUTION 13-01-04 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2011 & 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2011 grant; and have applied for 2012; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2011 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $29,615.00 overtime and $4,330.00 fringe benefits; and, 2012 Operation Stonegarden 2012 grant $28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2011 and 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on December 31, 2012 was $68,467.83 and fringe benefits were $10,852.15, be amended so that the sheriff’s salary is increased by the sum of $12,853.68 and fringe benefits are increased by $2,037.31 commencing January 20, 2013 through December 31, 2013, with the increase funding from the Operation Stonegarden 2011 and 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2011 and 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2011 and 2012 grant. At such time that the Operation Stonegarden 2011 and 2012 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2011 and 2012 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 31, 2012. The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. ResolutionThe following resolution was offered by Commissioner Beckel and moved for adoption: AMEND CHIEF DEPUTY SHERIFF SALARYRESOLUTION 13-01-04 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2011 & 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2011 grant; and have applied for 2012; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the Chief Deputy Sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2011 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $29,615.00 overtime and $4,330.00 fringe benefits; and, 2012 Operation Stonegarden 2012 grant $28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that the Chief Deputy Sheriff expend on average another sixteen (16) hours per week; and, WHEREAS, through the Operation Stonegarden 2011 and 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the Chief Deputy Sheriff’s salary that was originally set by the board for 2013 was $57,565.00 and fringe benefits were $9,124.06, be amended so that the Chief Deputy Sheriff’s salary is increased by the sum of $21,614.88 and fringe benefits are increased by $3,425.96 commencing January 20, 2013 through December 31, 2013, with the increase funding from the Operation Stonegarden 2011 and 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2011 and 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said OperationStonegarden 2011 and 2012 grant. At such time that the Operation Stonegarden 2011 and 2012 grant funding is no longer available and/or if the Chief Deputy Sheriff is unable to complete the additional sixteen (16) hours per week of Operation Stonegarden 2011 and 2012 grant work, then the Chief Deputy Sheriff’s salary shall return to the salary as originally set by this board for 2013. The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. COUNTY RECORDERCounty Recorder, Sue Ney met with the board and informed them that her office is termed as an “associate” member in our MCIS co-op because we only use one portion of their services and are non-voting members. Our joint powers agreement with MCIS was reviewed and found to be not in compliance with MN Statute 471.59 regarding an “Associate” designation. Consequently, MCIS has prepared an Agreement for Associate Services (AAS). Also, the Software Support Agreement that we signed in March needed to be amended as well and now makes reference to the AAS. Sue requested approval to execute the agreements.MotionMotion was made by Commissioner Beckel to authorize County Recorder, Sue Ney and Chairman Hanson to execute the Agreement for Associate Services and the Software Support Agreement with MCIS as presented. The motion was seconded by Commissioner Moorman and the same put to a vote,was unanimously carried.Submitted LAND AND WATER PLANNINGDrainage Committee AppointmentsLand and Water Planning Director, Josh Stromlund informed the board that the SWCD placed John Sonstegard, Roger Krause and (1) staff person from SWCD to the Drainage Committee.Clean Water GrantLand and Water Planning Director, Josh Stromlund met with the board requesting approval for the Clean Water Grant that was applied for last September and was approve by the BWSR Board on December 12, 2012.MotionMotion was made by Commissioner Nordlof to authorize Land and Water Planning Director to execute and sign the Clean Water Assistance Grant Agreement. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Rainy/Rapid River Board MembersLand and Water Planning Director, Josh Stromlund met with the board informed the board that Mike Hirst and a SWCD Supervisor will participate in the Rainy/Rapid River committee.Wetland Stakeholder Group AppointmentLand and Water Planning Director, Josh Stromlund informed the board that he was appointed to the Wetland Stakeholder group and that there will be approximately three meetings that he will attend either via ITV, Phone, Web or may have to travel.Health InsuranceLand and Water Planning Director, Josh Stromlund met with the board to inform them that the office is not allowed to join into the health insurance that the SWCD employees have. The insurance company does not recognize the Joint Powers Agreement with the SWCD and Lake of the Woods County and does not recognize the Land and Water Planning office as employees of SWCD. Josh requested that he be able to go out on his own and get his own insurance. No action was taken.PUBLIC WORKSPublic Works Director, Tim Erickson met with the board and updated them on the following projects:o Toward Zero Deaths: presentation on March 26, 2013o Rocky Point Access: still working on the parking and wetlandso Drainage Policy: working ono Scenic Byway: upcoming meetingo Solid Waste Plan: ten year plan due in Mayo Barge Run: will discuss at the Solid Waste Committeeo Maintenance: Fire Alarm System- panel cost replacemento Recycling Center: discussion of heating the cold storage areao CELL PHONE POLICY REVIEWThe board reviewed the county’s cell phone policy.MotionMotion was made by Commissioner Beckel to set the 2013 stipend for a regular cell phone at $40.00 per month and smart phones at $60.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. RECESSWith no further business before the County Board, Chairman Hanson called the meeting to recess at 1:07 p.m. Attest: Approved: February 12, 2013 _______________________________ ______________________________John W. Hoscheid, County Auditor Tom Hanson Chairman of the Board

January, 2012

Commissioner Proceedings

Organizational Meeting

January 3, 2012

The Lake of the Woods County Board met on Tuesday, January 3, 2012, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2012 Organizational Meeting.

Call to Order

County Auditor, John W. Hoscheid called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Deputy Auditor, Janet Rudd; Human Resource Director, Wade Johannesen, John Oren and Penny Mio Hirst.

Election of Chair and Vice Chair

County Auditor, John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2012. Commissioner Moorman nominated Commissioner Todd Beckel with Commissioner Hanson seconding the nomination. County Auditor called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid called for a roll call for Commissioner Todd Beckel for Chair. Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Todd Beckel, Hanson Arnesen and Moorman. Against: None. Commissioner Todd Beckel assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2012.

Chairman Todd Beckel called for nominations for the position of Vice-Chair for the year 2012. Commissioner Arnesen nominated Commissioner Hanson for Vice-Chair for Lake of the Woods County Board with Commissioner Patty Beckel seconding the nomination. Chairman Todd Beckel called for nominations two more times.

Motion was made by Commissioner Patty Beckel to close the nominations for Vice-Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Todd Beckel called for a roll call for Commissioner Hanson for Vice Chair. Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Hanson Arnesen, Moorman and Todd Beckel. Against: None. Commissioner Hanson assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2012.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as presented. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

None

Human Resources

Human Resource Director, Wade Johannesen met with the board requesting approval to Interview for the Deputy Sheriff’s position.

Motion

Motion was made by Commissioner Patty Beckel to authorize Human Resource Director, Wade Johannesen and County Sheriff, Dallas Block to interview for the Deputy Sheriff’s position. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2012 Committee Appointments

Chairman Todd Beckel presented the 2012 Committee appointments to the board.

Motion

Motion was made by Commissioner Moorman to approve the 2012 Committee Appointments.

Airport Commission: Commissioners Patty Beckel and Hanson;

AMC Ag Task Force: Commissioner Todd Beckel; Alternates: Commissioners;

AMC Environmental and Natural Resources: Commissioner Todd Beckel; Alternates: Commissioners;

AMC Future: Commissioner Todd Beckel; Alternates: Commissioners;

AMC General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners;

AMC Health and Human Service: Commissioner Hanson and Nancy Wendler; Alternates: Commissioners;

AMC/PILT Advisory: Commissioner Todd Beckel

AMC Public Safety:

AMC Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

Arrowhead Library System: Commissioner Hanson; Alternate: Commissioner Todd Beckel (7-1-11 to 06-30-14 appointed 2011);

Board of Adjustment: District 1- Buck Webb, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Jamie McEnelly;

Border Coalition/ Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Holly House;

Borderland Substance Abuse Court and Steering Committee: Commissioner Patty Beckel;

Building and Safety Committee: Commissioner Todd Beckel, Commissioner Arnesen, Jeff Pelland, Tim Erickson, Brent Birkeland, John W. Hoscheid and Nancy Wendler; and one from Law Enforcement;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel;

Comp Worth Committee: Commissioners Patty Beckel, Arnesen, Wade Johannesen and John W. Hoscheid and more to be appointed;

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund and John W. Hoscheid;

Continuity of Operation Plan (COOP): Holly House and All Commissioners;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid; Additional members: Karen Hanson, Mike Hirst, Erin Olson, Shelly Lein , Jen Erickson and Joanne Kellner; Extension Members: Sunny Dorrow, Aprille Levasseur, Deb Zak and Karen Santl.

County TV: Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Brent Birkeland and Holly House;

Department Head Liaison: Chairman Todd Beckel; Alternates: Commissioners;

Department Liaisons: Assessor – Moorman; Land and Water Planning Office – Arnesen; Attorney –Hanson; MIS – Hanson; Sheriff – Arnesen; Social Services – Moorman; Recorder – Patty Beckel; Highway – Patty Beckel; Treasurer –Todd Beckel; Auditor – Todd Beckel; Emergency Management – Arnesen; H/R – Patty Beckel; County Surveyor-Moorman and Veterans Service Officer – Hanson;

Enhanced 911 Committee: Commissioner Todd Beckel, Commissioner Hanson, Brent Birkeland, Dallas Block, Holly House and other local appointees;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee: Commissioner Moorman;

Grievance Committee: Commissioner Todd Beckel, Dale Boretski, Josh Stromlund and Angie Eason; Alternate: Commissioner Hanson;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Highway 11 Task Force/Transportation Advisory Board: Commissioner Moorman, Commissioner Hanson and Tim Erickson;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Brent Birkeland, Josh Stromlund, Boyd Johnson and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Todd Beckel, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Brent Birkeland, Terry Bandemer and Wade Johannesen;

Joint Powers Natural Resources Board: Commissioner Todd Beckel, Commissioner Moorman;

Labor/Management Committee: Commissioner Arnesen, Commissioner Todd Beckel, Wade Johannesen; Alternate: Commissioner Patty Beckel;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Arnesen, Sue Ney, MaryJo Otten and John W. Hoscheid; Alternate: Commissioner Patty Beckel;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition: Committee: Commissioner Todd Beckel;

Lake of the Woods Criminal Justice Coalition: Commissioner Patty Beckel;

Law Library: Commissioner Hanson, Philip Miller and Brent Birkeland;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Delegate #1 – Brent Birkeland, Delegate #2 – John W. Hoscheid;

Minnesota Counties Intergovernmental Trust: Commissioner Patty Beckel; Alternate: Commissioner Todd Beckel;

Minnesota Rural Counties Caucus: Commissioner Arnesen; Alternates: Commissioners;

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, MaryJo Otten, Josh Stromlund and Jeff Pelland; Alternate: Commissioner Hanson;

North Country Community Health Board: Commissioner Moorman(term expires 12/31/12) and Jan Olson (term expires 12/31/12) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/132) and Jan Olson (term expires 12/31/13 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Todd Beckel and Josh Stromlund; Alternate: Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action: Commissioner Arnesen, Commissioner Patty Beckel; Alternate Commissioner Tom Hanson;

Northwest Minnesota Juvenile Center Board: Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010). This is a four-year term;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani Miller; Alternate: Nancy Wendler;

Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Philip Miller, Dallas Block, Josh Stromlund, Michelle Brown, Rick Rone, Nancy Jewell;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Tim Erickson; Alternate: Commissioner Moorman;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Arnesen, Human Resources Director Wade Johannesen, Sue Ney, Tim Erickson, Amy Ballard and Terry Bandemer;

Rainy Rapid River Board: Commissioner Moorman, Commissioner Hanson, Josh Stromlund and Steve Sindelir;

Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Todd Beckel; Alternate: Commissioner Hanson;

Roseau County Board on Aging/FAR North Transit: Commissioner Todd Beckel;

Solid Waste Committee/Household Waste: Commissioner Todd Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Hanson, Tim Erickson, Tina Rennemo, Mark Hall and MaryJo Otten.

SWCD District Committee: Commissioner Todd Beckel, Commissioner Arnesen and Josh Stromlund;

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, MaryJo Otten, Sue Ney, Brent Birkeland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Todd Beckel, Tim Erickson, Josh Stromlund, Brent Birkeland, Dan Crompton, Boyd Johnson and MaryJo Otten;

Tribal Lands: Commissioners Arnesen and Todd Beckel;

Vets Service: Commissioner Hanson, Commissioner Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2012 County Board of Commissioners Meeting Dates

Chairman Todd Beckel presented the 2012 County Board meeting dates to the board. Chairman Todd Beckel informed the board that Christmas Eve falls on a Monday this year and the personal policy states that if Christmas Eve falls on a week day only, the latter half of the work day (noon) the Government Facilities closes.

Motion

Motion was made by Commissioner Patty Beckel to close the County Government Facilities, on December 24, 2012, and further declare this as a full day Holiday for 2012 only. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the flowing County Board meeting dates for 2012 as follows:

Lake of the Woods County Board of Commissioners

County Board meetings are held on the second and fourth Tuesdays of each month at 9: 00 a.m. in the Commissioners’ Room in the County Government Center in Baudette, Minnesota unless otherwise noted:

January 10, 2012 9:00 a.m. July 10, 2012 9:00 a.m.

January 24, 2012 9:00 a.m. July 24, 2012 9:00 a.m.

February 14, 2012 9:00 a.m. August 7,2012 9:00 a.m.

February 28,2012 9:00 a.m. (L/W School) August 28,2012 9:00 a.m.

March 13, 2012 9:00 a.m. September 11, 2012 9:00 a.m.

March 27, 2012 9:00 a.m. September 25, 2012 9:00 a.m.

April 10, 2012 9:00 a.m. October 9, 2012 9:00 a.m.

April 24, 2012 9:00 a.m. October 23, 2012 9:00 a.m.

May 8, 2012 9:00 a.m. November 13, 2012 9:00 a.m.

May 22,2012 9:00 a.m. November 27, 2012 9:00 a.m.

June 12, 2012 9:00 a.m. December 11, 2012 9:00 a.m.

June 19 2012 10:00 a.m. (NWA) December 11, 2012 TNT 6:00 p.m.

BOE TBD December 31, 2012 8:00 a.m.

June 26, 2012 9:00 a.m.

Lake of the Woods County Commissioner’ maybe attending the following:

AMC Leadership Conference- January 26-27 St. Paul

Joint Legislative Conference – March 21-22 St. Paul

AMC District 2 Meeting- June 6 Bemidji

AMC Policy Committee- September 27-28 Brainerd

AMC District 2 Meeting- October 24 Bemidji

AMC Annual Conference- December 3-5 St. Cloud

Lake of the Woods Economic Development Authority Meetings will be the 3^rd Tuesday of each month at 6:00 p.m. in the Commissioners’ Room at the Government Center. Lake of the Woods County Board of Commissioners will be attending these meetings.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor, John W. Hoscheid presented the 2012 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2012-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2011:

County Attorney: $6,000

County Auditor: $6,000

County Recorder: $6,000

County Sheriff: $6,000

County Treasurer: $6,000

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:10 a.m. and reconvened at 10:24 a.m. as follows:

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2012.

Motion was made by Commissioner Moorman to designate the following institutions as Official Depositories of county funds for the year 2012:

Wells Fargo, Baudette Branch
RiverWood Bank- Baudette Branch
Border State Bank, Baudette Branch
MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

WHEELER’S POINT SANITARY BOARD APPOINTMENTS

Commissioner Patty Beckel informed the board that two members of the Wheeler’s Point Sanitary Board are up for appointment.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION FOR

ELECTION OF WHEELERS POINT SANITARY DISTRICT BOARD MEMBERS

RESOLUTION 2012-01-01

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Al Thompson and Ron Stauss for a term of three years expiring January 2, 2015.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2012 County Board Projects

The board discussed their goals and objectives for the year 2012. The following are topics of interest the board will address with the department heads on January 10, 2012 Committee of the Whole Meeting at 8:00 a.m.

Comp Worth
Combining the County Treasurer and Auditor’s office- voter approval
County Health Insurance
Township Road and ATV Ordinance
And possible work session to review the pros and cons on Paid Time Off

Legal Newspaper – Bid Opening

Chairman Todd Beckel called for the bid opening at 11:00 a.m. as advertised for the Official Legal Newspaper for the year 2012.

County Auditor John W. Hoscheid opened the sealed bids for the official legal newspaper as follows:

LEGAL NEWSPAPER BID
Lake of the Woods County Bid Opening For
Legal Publishing for 2012
January 3, 2012
	Per Standard Advertising Unit
	Financial Statement	Delinquent Tax List	All Other Publications
	1st Publ.	2nd Publ	1st Publ	2nd Publ
Baudette Region
PO Box 39	$1.25	$5.00	$1.25	$1.25	$1.25	$1.25
Baudette, MN 56623
218-634-1722
Northern Light
PO Box 1134	$1.14	$3.75	$1.14	$1.14	$1.14	$1.14
Baudette, MN 56623
218-634-2700
		Award To:
Official Legal Newspaper		Northern Light
1st Publ/Financial Stmnt		Northern Light
2nd Publ/Financial Stmnt	Baudette Region
1st Delinq Tax List		Northern Light
2nd Delinq Tax List		Northern Light
All Other		Northern Light

Motion

Motion was made by Commissioner Ed Arnesen to designate the Northern Light as the Official Legal Newspaper of the County for 2012 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light. It was further moved to award the bid for the second publication of the annual financial statement to the Baudette Region. The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 11:10 a.m.

Attest: Approved: January 10, 2012

____________________________ _______________________________

John W. Hoscheid, County Auditor Chairman Todd Beckel

Commissioner Proceedings

January 24, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 24, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda with the following additions: closed session- pending litigation, solid waste equipment, part-time split dispatch/deputy sheriff’s position, one day on-sale liquor permit, technology committee report, correspondence- MN Department of Public Safety and NW MN Foundation. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made byCommissioner Moorman to approve the consent agenda as follows: Travel for Jodi Ferrier to East Grand Forks on February 7-8 for DHS Licensing Refresher Training; Shelley Pepera to St. Cloud on February 20-21 for SSIS Mentor Meeting; Dessa Brunette to Hermantown on January 25-27 for Elder Abuse Training. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of January 10, 2012 regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

Revenue $ 53,037.15

Road & Bridge $ 6,110.80

Co. Development $ 1,200.00

Solid Waste $ 17,166.76

EDA $ 4,397.42

$ 80,762.13

WARRANTS FOR PUBLICATION

Warrants Approved On 1/10/2012 For Payment 1/13/2012

Vendor Name Amount

Affiliated Computer Services 5,050.93

Cenex Co-Op Services, Inc. 3,111.05

LOW Soil & Water Cons. Dist. 78,362.00

Mn Assn Of Counties 3,732.00

Mn Counties Computer Co-Op 39,189.67

Mn Counties Insurance Trust 154,277.00

Voyageurs Comtronics, Inc 2,640.00

43 Payments less than 2000 $21,216.89

Final Total $307,579.54

Further moved to authorize the payment of the following auditor warrants:

January 12, 2012 $ 58,638.46

January 13, 2012 $ 146,440.61

January 13, 2012 $ 2,484.71

January 13, 2012 $ (13,134.40)

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lake of the Woods Land Commissioner

Chairman Todd Beckel discussed the appointment of a Land Commissioner for Lake of the Woods County. No action was taken at this time.

County Auditor

Application and Permit for a 1 day Temporary On-Sale Liquor License- Non-Profit

Count Auditor, John W. Hoscheid informed the board that a temporary On-Sale License does not need to be approved by the County Board that the County Auditor can approve the application and requested that if the board wants to approve this type of license that he would bring forth for their approval. The consensus of the board was that the County Auditor can approve this type of license but requested that the Sheriff’s Office be notified of any one-day events.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

Commissioners’ Warrants $ 10,485.45

Commissioners’ Warrants $ 24,565.42

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

CHI Health Connect at Home-Fargo-LTCC RN & HHA for Waivered Programs Contract

Social Services Director, Nancy Wendler met with the County Board requesting approval for the following contracts:

Motion

Motion was made by Commissioner Moorman to approve the contract between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services and ARMHS Services for 2012, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to approve the contract for 2012 for toll-free telephone emergency services between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services, and to authorize Chairman Todd Beckel, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the contract between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services for 2012 for the provision of onsite mental health physician’s assistant services and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to approve the contract between Friends Against Abuse and Lake of the Woods County Social Services for 2012 for the provision of supervised visitations and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Safety Training

The board discussed the safety training class on February 21, 2012 in Bemidji and requested that Social Services Director, Nancy Wendler attend.

Recess

The meeting was called to recess at 9:40 a.m. and reconvened at 9:45 a.m. as follows:

SWCD

County Feedlot Officer, Mike Hirst met with the board and presented the 2011 Annual County Feedlot Officer and Performance Credit Report and the 2012-2013 County Feedlot Program Delegation Agreement and Work Plan to the board for their approval.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Todd Beckel to sign the 2011 Annual County Feedlot Report and the 2012-2013 County Feedlot Program Delegation Agreement and Work Plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS DEPARTMENT

MIS Director, Brent Birkeland and Kyle Heideman with Pro-West Associate met with the board and presented a Web Mapping Demo to the board.

HUMAN RESOURCES

Probationary Period

Human Resource Director, Wade Johannesen met with the board and informed the board that County Assesor, MaryJo Otten probationary period is completed and requested a (1) step merit adjustment.

Motion

Motion was made by Commissioner Moorman to approve a one (1) step merit adjustment from Grade 17, Step 8 to Grade 17, Step 9 for completion of a satisfactory probation period for County Assessor, MaryJo Otten effective January 22, 2012. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Authorization to Hire Deputy Sheriff

Human Resource Director, Wade Johannesen, County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting authorization to hire Ben Duick for the position of Deputy Sheriff.

Motion

Motion was made by Commissioner Hanson to approve the hiring of Ben Duick as Deputy Sheriff, effective January 24, 2012 at grade 11, step 1. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Authorization to Hire Part-time Split Deputy Sheriff/Dispatcher

Human Resource Director, Wade Johannesen, County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting authorization to hire part-time Deputy Sheriff-Dispatcher, which would share the duties of a Dispatcher and Deputy Sheriff.

Motion

Motion was made by Commissioner Arnesen to authorize the hiring off the list of most recent applications/interview listing for the combined part-time Deputy Sheriffs-Dispatchers at the grade level 8,step 1 for part-time dispatching duties and grade level 11, step 1 as Part-time Deputy Sheriff. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to place the part-time Deputy Sheriffs/Dispatchers on the Police and Fire PERA plan. The motion was seconded by Commissioner Patty Beckel and the vote failed as follows: Voting For: Commissioners Patty Beckel and Arnesen, Voting against: Commissioners Todd Beckel, Moorman and Hanson.

Motion

Motion was made by Commissioner Todd Beckel to place the part-time Deputy Sheriffs/Dispatchers on the Correction PERA plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director

Copy Machine

Public Works Director, Tim Erickson met with the board requesting approval to purchase a copy machine for his office.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director, Tim Erickson to purchase a Canon Imagerrunner G5030 copy machine for the Public Works Department, as previously approved within the 2012 capital expenditure budget. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Equipment

Public Works Director, Tim Erickson met with the board to discuss the purchasing of a Plasma Cutter for the Land Fill. Tim informed the board that the equipment would cost $1,800.

Motion

Motion was made by Commissioner Arnesen to approve the purchase of the Plasma Cutter up to $1,800. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

ATV Trail Project Maps

Public Works Director, Tim Erickson presented Lake of the Woods County ATV Trail Project maps to the board for their review.

Year of Service Recognition for William “Bill” Sindelir

Chairman Todd Beckel presented a Plaque to William “Bill” Sindelir in recognition for his years of service for Lake of the Woods Public Works Department.

Resolution No. 2012-01-01

Year of Service Recognition for

William “Bill” Sindelir”

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS; Bill Sindelir has served the residents of Lake of the Woods County since 1972 for Lake of the Woods County Public Works Department;

WHEREAS; Bill Sindelir will retire from Lake of the Woods County service effective February 3, 2012;

NOW THEREFORE, BE IT RESOLVED; That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Bill Sindelir for his dedicated service and extends best wishes to him.

The resolution was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Public Access/Right-of-Way Issues

Greg Schuete met with the board to discuss concerns for Public Access at Birch Beach. He informed the board that there had been five accesses for winter fishing and now it is down to three areas and would like to have one public access restored for mainly winter ice fishing. The board requested that he get together a petition from the land owners in the area and present the petition to the County Board for their consideration. The board requested the Public Works Department prepare county owned Right-of-Way maps for the board to review.

Committee of the Whole Meeting

The County Board of Commissioners set February 14, 2012 as a Committee of the Whole meeting at 8:00 a.m.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund – none
Land Trade – none
Red Lake Tribe – none
Township Road Inventory/ATV Ordinance – maps handed out
Beaver –none
Clementson Bridge Property – letter was sent to Senator Saxhaug
2012 Goals and Projects – none
Grant Policy/Expenditures- none

Correspondence

Correspondence was read and acknowledge from:

Annual Drainage & Wetland Conference- February 23, 2012 St. Cloud
Williams Arena- Thank-you letter
NW MN Foundation- free paint
MN Department of Public Safety – Audit interview

Closed Session- MN §13D.05- Pending litigation

Motion was made by Commissioner Arnesen to close the regular meeting and open the closed session at 12:05 p.m. pursuant to MN §13D.05- Pending litigation. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present: Commissioner Todd Beckel, Commissioner Patty Beckel, Commissioner Hanson, Commissioner Moorman and Arnesen. Others present were: County Auditor, John W. Hoscheid, Deputy Auditor, Janet Rudd and Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Patty Beckel to close the closed session at 12:19 p.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 12:19 p.m.

Attest: Approved: February 14, 2012

__________________________________ _______________________________

John W. Hoscheid, County Auditor Todd Beckel, Chairman of the Board

January, 2011

Commissioner Proceedings

Organizational Meeting

January 4, 2011

The Lake of the Woods County Board met on Tuesday, January 4, 2011, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2011 Organizational Meeting.

Call to Order

County Auditor, John W. Hoscheid called the meeting to order at 9:03 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Deputy Auditor, Janet Rudd; Human Resource Director, Wade Johannesen, County Recorder Susan Ney, John Oren and Penny Mio Hirst.

Election of Chair and Vice Chair

County Auditor John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2011. Commissioner Arnesen nominated Commissioner Moorman with Commissioner Hanson seconding the nomination. County Auditor called for nominations two more times.

Motion was made by Commissioner Todd Beckel to close the nominations for Chair. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor called for a roll call for Commissioner Moorman for Chair. Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Todd Beckel, Hanson Arnesen and Moorman. Against: None. Commissioner Moorman assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2011.

Chairman Moorman called for nominations for the position of Vice-Chair for the year 2011. Commissioner Hanson nominated Commissioner Todd Beckel for Vice-Chair for Lake of the Woods County Board with Commissioner Patty Beckel seconding the nomination. Chairman Moorman called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Chairman Moorman called for a roll call for Commissioner Todd Beckel for Vice Chair. Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Hanson Arnesen, Moorman and Todd Beckel. Against: None. Commissioner Todd Beckel assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2011.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: EDA meeting on January 10, 2011; Joint Powers Agreement for Economic Development and Appreciation Letter from Roseau County. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

None

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the commissioner minutes of December 30, 2010. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Appreciation Letter from Roseau County

Chairman Moorman read a letter that was presented to County Auditor, John W. Hoscheid (please see letter below) from Roseau County extending sincere gratitude to John for his assistance during their recent time of need. Chairman Moorman presented an appreciation plaque to County Auditor, John W. Hoscheid on behalf of Roseau County.

December 29, 2011

Lake of the Woods County Board

206 SE 8^th Avenue

Baudette, MN 56623

Dear Commissioners:

Roseau County would like to extend its sincere gratitude to Lake of the Woods County and to Auditor John Hoscheid for your assistance during our recent time of need.

The early retirement of long-time Auditor Anne Granitz left a void in Roseau County at a critical time. Having John step in and serve as Roseau County’s interim Auditor proved to be invaluable in navigating our way through a challenging election, a budget planning cycle, and the transition to a new county auditor.

John’s decisive and tactful leadership is just what Roseau County needed. His willingness to teach and share his vast knowledge about county management was deeply appreciated by county staff and the Board. John’s fingerprints will forever remain a part of Roseau County’s history. Your willingness as a Board to support John in serving as our interim auditor is the essence of collaboration and a great example of county redesign in action.

We look forward to continued partnership with Lake of the Woods County.

Sincerely,

Alan B. Johnston

Roseau County Board Chair

2011 Committee Appointments

Motion was made by Commissioner Todd Beckel to approve the 2011 Committee Appointments with a few committee appointments remaining to be filled:

Airport Commission: Commissioners Patty Beckel and Hanson;

AMC Ag Task Force: Commissioner Todd Beckel; Alternates: Commissioners;

AMC Environmental and Natural Resources: Commissioner Todd Beckel; Alternates: Commissioners;

AMC Future: Commissioner Todd Beckel; Alternates: Commissioners;

AMC General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners;

AMC Human Service: Commissioner Hanson and Nancy Wendler; Alternates: Commissioners;

AMC Transportation and Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

Arrowhead Library System: Sandy Johnson (7-1-08 to 06-30-11 appointed 2008);

Board of Adjustment: District 1 Buck Webb, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4 Tom Mio, District 5-Jamie McEnelly;

Border Coalition/ Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Holly House;

Building and Safety Committee: Commissioner Todd Beckel, Commissioner Arnesen, Jeff Pelland, Tim Erickson, Brent Birkeland, John W. Hoscheid and Nancy Wendler;

Children’s Justice Initiative Committee and Lake of the Woods County Children and Families Collaborative Committee: Commissioner Todd Beckel;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Hanson, Human Resources Director Wade Johannesen, Sue Ney, Tim Erickson, Amy Ballard and Terry Bandemer;

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund, John W. Hoscheid;

Continuity of Operation Plan (COOP): Holly House and All Commissioners;

Cormorant Committee: Commissioner Arnesen, Commissioner Todd Beckel, Mike Trueman, Paul Arnesen; Alternate: Commissioner Patty Beckel;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid, Karen Hanson and (to be appointed) Additional members: Aprille Levasseur, Erin Olson and Shelly Lein (and two to be appointed);

County TV: Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Brent Birkeland and Holly House;

Department Head Liaison: Chairman Moorman; Alternates: Commissioners;

Department Liaisons: Assessor – Patty Beckel; Land and Water Planning Office –Todd Beckel; Attorney –Moorman; MIS – Hanson; Sheriff –Hanson; Social Services – Patty Beckel; Recorder – Patty Beckel; Highway – Arnesen; Treasurer –Arnesen; Auditor –Moorman; Emergency Management – Todd Beckel; H/R – Arnesen and Veterans Service Officer – Hanson;

Economic Development Committee and Biomass Committee: Commissioners Moorman and Patty Beckel;

Enhanced 911 Committee: Commissioner Todd Beckel, Commissioner Hanson, Brent Birkeland, Dallas Block, Holly House and other local appointees;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee: Commissioner Moorman;

Grievance Committee: Commissioner Moorman, Dale Boretski, Josh Stromlund and Angie Eason; Alternate: Commissioner Todd Beckel;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Highway 11 Task Force/Transportation Advisory Committee (TAC): Commissioner Moorman, Commissioner Hanson and Tim Erickson;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Brent Birkeland, Josh Stromlund, Boyd Johnson and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Todd Beckel, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Brent Birkeland, Terry Bandemer and Wade Johannesen;

Joint Powers Natural Resources Board: Commissioner Todd Beckel, Commissioner Moorman and Wayne Bendickson;

Labor/Management Committee: Commissioner Arnesen, Commissioner Todd Beckel, Wade Johannesen; Alternate: Commissioner Patty Beckel;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Arnesen, Sue Ney, Wayne Bendickson and John W. Hoscheid; Alternate: Commissioner Patty Beckel;

Lake of the Woods Trail Management Team: Commissioners Todd Beckel and Moorman;

Law Library: Commissioner Moorman, Philip Miller and Brent Birkeland;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Delegate #1 – Brent Birkeland, Delegate #2 – John W. Hoscheid;

Minnesota Counties Intergovernmental Trust: Commissioner Patty Beckel; Alternate: Commissioner Todd Beckel;

Minnesota Rural Counties Caucus: Commissioner Todd Beckel; Alternates: Commissioners;

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Wayne Bendickson, Josh Stromlund and Jeff Pelland; Alternate: Commissioner Hanson;

North Country Community Health Board: Commissioner Moorman(term expires 12/31/12) and Jan Olson (term expires 12/31/12) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/12) and Jan Olson (term expires 12/31/11 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Todd Beckel and Josh Stromlund; Alternate: Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action: Commissioner Arnesen; Alternate: Commissioner Moorman;

Northwest Minnesota Juvenile Center Board: Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010). This is a four-year term;

Nuisance Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Philip; Miller, Dallas Block, Michelle Brown, Rick Rone, Nancy Jewell and Josh Stromlund;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani Miller; Alternate: Nancy Wendler;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Tim Erickson; Alternate: Commissioner Moorman;

Peat Land: Commissioner Todd Beckel;

Rainy Rapid River Board: Commissioner Moorman, Commissioner Hanson, Josh Stromlund and Steve Sindelir;

Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Todd Beckel; Alternate: Commissioner Hanson;

Roseau County Board on Aging/FAR North Transit: Commissioner Todd Beckel;

Solid Waste Committee/Household Waste: Commissioner Patty Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Wayne Bendickson;

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Wayne Bendickson, Sue Ney, Brent Birkeland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Todd Beckel, Tim Erickson, Josh Stromlund, Brent Birkeland, Dan Crompton, Boyd Johnson and Wayne Bendickson;

Tribal Lands: Commissioners Arnesen and Todd Beckel;

Vets Service: Commissioner Hanson, Commissioner Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

SWCD District Committee: Commissioner Todd Beckel, Commissioner Hanson and Josh Stromlund;

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. (Few remaining to be appointed)

2011 lake of the wood county board meeting dates

The motion was made by Commissioner Arnesen to approve the following 2011 board meeting dates as follows:

Lake of the Woods County Board of Commissioners

County Board meetings are held on the second and fourth Tuesdays of each month at 9: 00 a.m. in the Commissioners’ Room in the County Government Center in Baudette, Minnesota unless otherwise noted:

January 11, 2011 9:00 a.m. July 12, 2011 9:00 a.m.

January 25, 2011 9:00 a.m. July 26, 2011 9:00 a.m.

February 8, 2011 9:00 a.m. August 9, 2011 9:00 a.m.

February 22,2011 9:00 a.m. (L/W School) August 23, 2011 9:00 a.m.

March 8, 2011 9:00 a.m. September 13, 2011 9:00 a.m.

March 22, 2011 8:00 a.m. September 27, 2011 9:00 a.m.

April 12, 2011 9:00 a.m. October 11, 2011 9:00 a.m.

April 26, 2011 9:00 a.m. October 25, 2011 9:00 a.m.

May 10, 2011 9:00 a.m. November 8, 2011 9:00 a.m.

May 24, 2011 9:00 a.m. November 22, 2011 9:00 a.m.

June 14, 2011 9:00 a.m. December 13, 2011 9:00 a.m.

June 21, 2011 10:00 a.m. (NWA) Truth in Taxation TBD

BOE TBD December 30, 2011 8:00 a.m.

June 28, 2011 9:00 a.m.

Lake of the Woods County Commissioner’ maybe attending the following:

March 22-24, 2011 Joint Legislative Conference

June 8, 2011 AMC District 2 Meeting

August 10-12, 2011 AMC Leadership Conference

October 19, 2011 AMC District 2 Meeting

December 4-7, 2011 AMC Annual Conference

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was, unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2011-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2011:

County Attorney: $6,000

County Auditor: $6,000

County Recorder: $6,000

County Sheriff: $6,000

County Treasurer: $6,000

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2011.

Motion was made by Commissioner Todd Beckel to designate the following institutions as Official Depositories of county funds for the year 2011:

Wells Fargo, Baudette Branch
RiverWood Bank- Baudette Branch
Border State Bank, Baudette Branch
MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:30 a.m. and reconvened at 10:40 a.m. as follows:

Economic Development Authority

Resolution

County Auditor, John W. Hoscheid presented the board the Resolution that was prepared by Mary Frances from Fryberger, Buchanan Smith & Frederick P.A. for the Economic Development Authority.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 2011-01-02

APPROVING THE TRANSFER OF LAND,

GRANTING THE AUTHORITY TO ENTER INTO

A LOAN AGREEMENT AND APPROVING AN EDA

LEVY IN THE EVENT OF A BUDGET SHORTFALL

WHEREAS, on September 30, 2010, the United States Department of Agriculture Rural Development (“Rural Development”) approved North Star Electric Cooperative, Inc.’s application for a grant (“Grant”) to make an initial loan to Lake of the Woods County from Rural Development, pursuant to Section 313 of the Rural Electrification Act of 1936, as amended (“Act”) and 7 CFR part 4280; and

WHEREAS, North Star Electric Cooperative, Inc. intends to use the proceeds of the Grant for the sole purpose of establishing and operating a revolving loan fund (the “Revolving Loan Fund”) to finance projects in accordance with North Star Electric Cooperative, Inc.’s approved revolving loan plan dated June 2, 2010, as approved by Rural Business and Cooperative Service; and

WHEREAS, the original loan made from the Revolving Loan Fund will be made to Lake of the Woods County Economic Development Authority to finance construction of a building (the “Building”) to be used for a line worker’s school (the “Loan”) to be operated by Wadena Community College; and

WHEREAS, North Star Electric Cooperative, Inc., on December 14, 2010, conveyed and quitclaimed unto the County of Lake of the Woods (the “County”), the following described real property (“Property”) which is situated in the County of Lake of the Woods, State of Minnesota, which is legally described as follows, to wit:

That part of the Southwest Quarter of the Southwest Quarter (SW1/4-SW1/4) and the Southeast Quarter of the Southwest Quarter (SE1/4-SW1/4), Section 27, Township 161 North, Range 31 West, Lake of the Woods County, Minnesota, lying southwesterly of the southwesterly right of way line of Minnesota State Trunk Highway 172 and lying easterly of the following described line: Commencing at the southwest corner of said SW1/4-SW1/4; thence North 89 degrees 59 minutes 19 seconds East, assumed bearing, 1043.00 feet along the south line of said SW1/4-SW1/4 to the point of beginning of the line to be described; thence North 00 degrees 00 minutes 41 seconds West 196.00 feet; thence North 42 degrees 54 minutes 21 seconds East 523 feet, more or less, to said southwesterly right of way line of Minnesota State Trunk Highway 172 and said line there terminating; subject to the right of way for County Road 88 (4^th Street Northwest); subject to other easement, reservations or restrictions of record, if any.

WHEREAS, North Star Electric Cooperative, Inc. retains a right of reversion in the event that the Property is not regularly and exclusively used for educational purposes; and

WHEREAS, the County has entered into construction contracts (the “Construction Contracts”) for the Building and construction activities on the Property has already begun; and

WHEREAS, the County Board of Commissioners (the “Board”) adopted an enabling resolution (the “Enabling Resolution”) pursuant to Minnesota Statutes, Chapter 469 (the “Act”) establishing the Lake of the Woods County Economic Development Authority (the “EDA”) on September 14, 2010, as Resolution No. 10-09-01; and

WHEREAS, under Minnesota Statutes Section 465.035 a county may lease or convey its land for a nominal consideration, without consideration, or for such consideration as may be agreed when authorized by its governing body; and

WHEREAS, the Board desires to convey the Property and Building, and assign the Construction Contracts to the EDA to facilitate construction of the Building and the establishment of the line worker’s school; and

WHEREAS, Wadena Community College intends to lease the Building from the EDA; and

WHEREAS, as a condition of the Loan by North Star Electric Cooperative, Inc. the EDA is required to pledge the Property and Building as collateral; and

WHEREAS, the lease payments made by Wadena Community College are anticipated to be sufficient to cover all debt payments on the Loan; and

WHEREAS, the Board desires to authorize the EDA to enter into an agreement or agreements for the Loan with North Star Electric Cooperative, Inc. including approving a debt obligation of the EDA and agree to consider annually whether to impose a county-wide levy of the EDA as authorized by Minnesota Statutes, Section 469.107 in the event lease payments are insufficient to cover debt payments on the Loan; and

WHEREAS, the Enabling Resolution of the EDA may be modified to make any changes as authorized by the Act or deemed appropriate by the County Board of Commissioners.

NOW, THEREFORE:

BE IT RESOLVED by the Board, that the conveyance of the Property to the EDA is in the best interests of the County and its people, and that the transaction furthers its general plan of economic development and the conveyance of the Property to the EDA is approved.

BE IT RESOLVED by the Board, that the County approves the Loan and borrowing from North Star Electric Cooperative, Inc. by the EDA

BE IT RESOLVED by the Board, that the County agrees to consider annually whether to impose a county-wide levy on behalf of the EDA, pursuant to and as limited by Minnesota Statutes, Section 469.107, in the event lease payments are insufficient to cover debt service payments on the Loan.

BE IT FURTHER RESOLVED by the Board, that the County authorizes its Chairperson and Auditor, on behalf of the County, to execute any and all such documents and instruments as may be necessary to (a) facilitate the conveyance of the Property to the EDA, including a quit claim deed in substantially the same form as attached in Exhibit B, and (b) assign the Construction Contracts to the EDA.

Duly adopted by the Commission this 4th day of January, 2011.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

EDA meeting/Joint Powers Agreement

Commissioner Patty Beckel discussed the EDA information meeting on January 10, 2011 and asked the board if they could meet at 5:30 p.m. instead of 6:00 p.m. as posted. The board concurred to meet at 5:30 p.m. on January 10, 2011. Commissioner Patty Beckel informed the board that there is a process to dissolve the Joint Powers Agreement with the Economic Development that is in place at this time. The board reviewed the process and requested that Commissioner Patty Beckel bring back a letter for them to review to start the process of dissolution of the Joint Powers Agreement.

Correspondence:

The following correspondence was acknowledged:

Depot Preservation Alliance
Williams Ice Arena Association
USDA Rural Development

Legal Newspaper – Bid Opening

Chairman Moorman called for the bid opening at 11:00 a.m. as advertised for the Official Legal Newspaper for the year 2011.

Deputy Auditor Lorene Hanson opened the sealed bids for the official legal newspaper as follows:

Legal Newspaper Bidding
Lake of the Woods County Bid Opening For
Legal Publishing for 2011
January 4, 2011
	Per Standard Advertising Unit
	Financial Statement	Delinquent Tax List	All Other Publications
	1st Publ.	2nd Publ	1st Publ	2nd Publ
Baudette Region
PO Box 39	$0.65	$3.50	$0.65	0.65	$0.65	$0.65
Baudette, MN 56623
218-634-1722
Northern Light
PO Box 1134	$1.50	$3.95	$1.50	$1.50	$1.50	$1.50
Baudette, MN 56623
218-634-2700
		Award To:
Official Legal Newspaper		Baudette Region
1st Publ/Financial Stmnt		Baudette Region
2nd Publ/Financial Stmnt	Northern Light
1st Delinq Tax List		Baudette Region
2nd Delinq Tax List		Baudette Region
All Other		Baudette Region

Motion was made by Commissioner Todd Beckel to designate the Baudette Region as the Official Legal Newspaper of the County for 2011 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Baudette Region. It was further moved to award the bid for the second publication of the annual financial statement to the Northern Light. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Sheriff

County Sheriff, Dallas Block met with the Board and introduced Chief Deputy Sheriff Terry Bandemer to the board. The board welcomed Terry to Lake of the Woods County.

HUMAN RESOURCE DIRECTOR

Human Resource Director, Wade Johannesen met with the board to discuss the start date for Chief Deputy Sheriff, Terry Bandemer. He informed the board that he made a clerical error in the start date from last meeting and the motion should have stated January 1, 2011 and not January 3, 2011 to satisfy insurance requirements.

Motion

Motion was made by Commissioner Arnesen to amend Chief Deputy Sheriff effective start date to January 1, 2011. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Arnesen, Patty Beckel, Hanson and Moorman. Voting against: Commissioner Todd Beckel.

County Road 33

Public Works Director, Tim Erickson, Maintenance Supervisor, Jeff Pelland and Assistant Engineer Bill Sindelir met with the board to discuss County Road 33right-of way issues. The board requested that the Public Works Department send a letter on right-of-ways to the land owner.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:45 p.m.

Attest: Approved: January 11, 2011

____________________________ _______________________________

John W. Hoscheid, County Auditor Ken Moorman, Chairman

Commissioner Proceedings

January 11, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 11, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Moorman called the meeting to order at 11:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Deputy Auditor, Loren Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda for the meeting today with the following additions: recruit and hire Social Worker; Minnesota City Participation Program; Red River Valley Development Association. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel: Dan Crompton and Boyd Johnson to attend Trimble Certified RTK Access Software GPS Training Course on February 15-16, 2011 in Maple Grove; John W. Hoscheid for TIF training on February 24-25, 2011 in St. Paul. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the organizational minutes of January 4, 2011 with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

Commissioners’ Warrants $ 9,080.05

Commissioners’ Warrants $10,945.21

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recruit and Hire Social Worker

Social Services Director, Nancy Wendler met with the Board and informed them that she accepted the resignation of Social Worker, Monique Arnesen effective January 21, 2011 and requested approval to recruit and hire a replacement Social Worker.

Motion was made by Commissioner Todd Beckel to authorize Social Service Director, Nancy Wendler to advertise and hire a replacement Social Worker at grade 12 step 1. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Deputy Auditor, Lorene Hanson met with the Board and requested approval of claims.

Motion was made by Commissioner Tom Hanson to approve the following claims against the County as presented:

Revenue $ 230,380.45

Road & Bridge $106,648.54

County Development $ 200.00

Solid Waste $ 49,626.62

WARRANTS FOR PUBLICATION

Warrants Approved On 1/11/2011 For Payment 1/14/2011

Vendor Name Amount

Affiliated Computer Services 4,903.81

Cenex Co-Op Services, Inc. 3,363.16

Howard’s Oil Company 2,737.58

Lakes Gas Co. 4,604.72

Low Soil & Water Cons. Dist. 78,194.00

Mar-Kit Landfill 8,078.40

Mn Assn Of Counties 3,559.00

Mn Counties Computer Co-Op 38,097.32

Mn Counties Insurance Trust 171,566.00

Mn Municipal Utilities Assoc 7,525.00

Moren/Law Offices Of Patrick D 5,549.00

MSpace Inc 18,509.85

North East Technical Service,Inc 3,248.89

Northwest Mechanical Of Bemidji Inc 2,631.94

Nw Mn Household Hazardous 5,334.40

Reserve Account 2,000.00

Voyageurs Comtronics, Inc 2,640.00

Woody’s Service 6,332.06

43 Payments less than 2000 $17,980.48

Final Total: $386,855.61

Further moved to authorize the payment of the following auditor warrants:

December 30, 2010 $97,894.12

January 7, 2011 $80,386.08

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Arrowhead Library System (ALS)

Deputy Auditor, Lorene Hanson presented a listing of the ALS Governing Board members for their review as requested from January 4, 2011 meeting.

Red River Valley Development Association

Deputy Auditor, Lorene Hanson requested approval from the board to appoint Ken Horntvedt as a representative on the Board of Directors for the Red River Valley Development Association for a three-year term.

Motion was made by Commissioner Todd Beckel to appoint Ken Horntvedt as a representative on the Board of Directors for the Red River Valley Development Association for a three-year term contingent upon Ken’s his acceptance of the appointment. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota City Participation Program(MCPP)

Deputy Auditor, Lorene Hanson asked the board if they would like to participate in the Minnesota City Participation Program this year. She informed the board that there is no cost to this program as there was in the past. The board concurred that county would participate in the MCPP.

SHERIFF

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bendemer met with the board requesting permission to interview and hire a Permanent Part-time Deputy Sheriff for the North West Angle. Dallas informed the board that this position requires 30 hours a week, on call with county benefits.

Motion was made by Commissioner Arnesen to authorize County Sheriff, Dallas Block to interview and hire a Permanent Part-time Deputy Sheriff, working 30 hours per week, on call and with county benefits. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Land and Water Planning Director

Land and Water Planning Director Josh Stromlund met with the County Board requesting approval for signatures to sign the Perpetual Conservation Easement for Wetland Bank document, Adoption for Resolution to Establish Wetland Functional Value Replacement Fund Fee Schedule and Resolution to Establish a Replacement Credit Fee Schedule.

Motion- Perpetual Conservation Easement For Wetland Bank

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman and County Auditor, John W. Hoscheid to sign the perpetual conservation easement for wetland bank document. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolution for Adoption to Establish a Wetland Functional Value Replacement Fund Fee Schedule

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION TO ESTABLISH A WETLAND FUNCTIONAL VALUE REPLACEMENT FUND FEE SCHEDULE

Resolution 2011-01-03

WHEREAS, Lake of the Woods County is the local government unit responsible for the implementation of the Wetland Conservation Act according to Minnesota Statute 103G.005, subdivision 10e; and

WHEREAS, Lake of the Woods County has adopted a resolution acknowledging the responsibility to implement the Wetland Conservation Act; and

WHEREAS, as an alternative to the rules adopted under Minnesota Statutes, section 103G.2242, subdivision 1, and the public value criteria established or approved under Minnesota Statutes, section 103B.3355, a comprehensive wetland protection and management plan may be developed by a local government unit; and

WHEREAS, Lake of the Woods County has adopted a Local Comprehensive Wetland Management Plan and Ordinance according to Minnesota Statute 103G.2243; and

WHEREAS, the Lake of the Woods County Board of Commissioners has delegated decision authority for exemption, no loss, wetland boundary and type, sequencing, replacement plan, and wetland banking determinations to the Land and Water Planning Director; and

WHEREAS, the Local Comprehensive Wetland Management Plan and Ordinance allows for the creation of a wetland functional value replacement fund; and

WHEREAS, the wetland functional value replacement fund is a dedicated fund that is administered by the Lake of the Woods Soil and Water Conservation District, to be used for projects within the county that replace wetland related functions; and

WHEREAS, the use of credits outside the county, to replace impacts within Lake of the Woods County, shall be allowed using the most current Wetland Conservation Act replacement ratios plus an additional contribution to the wetland functional value replacement fund; and

THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby establishes the wetland functional value replacement fund to be at a rate of $0.15/square foot.

The following resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Resolution for Adoption to Establish a Replacement Credit Fee Schedule

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION TO ESTABLISH A REPLACEMENT CREDIT FEE SCHEDULE

Resolution 2011–01-04

WHEREAS, Lake of the Woods County is the local government unit responsible for the implementation of the Wetland Conservation Act according to Minnesota Statute 103G.005, subdivision 10e; and

WHEREAS, Lake of the Woods County has adopted a resolution acknowledging the responsibility to implement the Wetland Conservation Act; and

WHEREAS, as an alternative to the rules adopted under Minnesota Statutes, section 103G.2242, subdivision 1, and the public value criteria established or approved under Minnesota Statutes, section 103B.3355, a comprehensive wetland protection and management plan may be developed by a local government unit; and

WHEREAS, Lake of the Woods County has adopted a Local Comprehensive Wetland Management Plan and Ordinance according to Minnesota Statute 103G.2243; and

WHEREAS, Lake of the Woods County has an approved wetland bank established under Minnesota Statute 103G.2242; and

WHEREAS, Lake of the Woods County has the authority to establish the cost for withdrawal of replacement credits from the wetland bank; and

WHEREAS, the Lake of the Woods County Board of Commissioners has delegated decision authority for exemption, no loss, wetland boundary and type, sequencing, replacement plan, and wetland banking determinations to the Land and Water Planning Director; and

WHEREAS, the Land and Water Planning Director has the authority to sell credits within and outside of the county to mitigate impacts; and

THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby establishes the cost of credits to be sold outside of the county to mitigate impacts in other areas of Minnesota to be at a rate of $0.30/square foot; and

THEREFORE, BE IT FURTHER RESOLVED, that the Lake of the Woods County Board of Commissioners hereby establishes the cost to mitigate impacts within Lake of the Woods County, which would mitigate impacts within Lake of the Woods County, at a rate of $0.15/square foot for Category 3 wetlands, $0.20/square foot for Category 2 wetlands, and $0.25/square foot for Category 1 wetlands.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 12:35 p.m. and reconvened at 12:40 p.m. as follows:

Co. Road #33

Public Works Director, Tim Erickson, Maintenance Supervisor, Jeff Pelland, Assistance Public Works Director, Bill Sindelir and Terri Vanguilder met with the board to discuss Co. Road 33 safety concerns of the right-of-way issue on Co. Road #33. The consensus of the board was to have Commissioner Patty Beckel arrange a meeting with the Landowners, Resorts and Public Works Department to try to resolve the Co. Road 33 right-of –way issues.

Public Works Department

Public Works Director, Tim Erickson and Office Manager, Marti Carlson met with the board requesting authorization to purchase the ACS NewRoads Public Works Management System software for the Public Works Department. Marti informed the board that this program was budgeted for in 2008 but the program was not ready until now.

Motion was made by Commissioner Hanson to authorize Public Works Director to purchase the ACS NewRoads Public Works management System software for the Public Works Department as previously approved within the 2008 capital expenditure budget. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement – dissolution

Commissioner Patty Beckel informed the board that the first step in dissolving the Joint Powers Agreement that established the Lake of the Woods Office of Economic Development is to petition all members of the Joint Powers Agreement. Commissioner Patty Beckel presented the draft petition to the board for their review.

Motion was made by Commissioner Patty Beckel to authorize Chairman Moorman to sign the petition to terminate the Joint Powers Agreement that established the Lake of the Woods Office of Economic Development. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Wheeler’s Point Sanitary Board Appointments

Commissioner Patty Beckel informed the board that two members of the Wheeler’s Point Sanitary Board are up for appointment.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution for

Election of Wheelers Point Sanitary District Board Members

Resolution 2011-01-05

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Kent Spears and Brian Ney for a term to expire January 2, 2014.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund-none

County T.V. – bill are just a reminder and they will be less

Land Acquisition- acquiring land for towers

Red Lake Tribe- Commissioner Arnesen and Todd Beckel are meeting with them on 01-12-11

Township Road Inventory-priority for 2011

Line Workers School – none

Inventory- priority for 2011

Veterans Service Policy- meeting date to be set

Beaver – looking into options/clarification

Clementson Bridge Property- will be talking to Public Works Director

CAMA- none

Committee Reports:

Commissioner Todd Beckel reported on the following:

MRCC
Northern County Land Use
Rail Road State Assessed Property

Committee of the Whole Date

The board set February 7, 2011 to meet as the Committee of the Whole at 9:00 a.m. in the Commissioners’ Room to establish goals and objectives for 2011.

RECESS

With no further business before the Board, Chairman Moorman called the meeting to recess at 2:04 p.m.

Attest: Approved: January 25, 2011

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Ken Moorman, Board Chairman

Commissioner Proceedings

January 25, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 25, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda for the meeting today with the following additions: CHI contract, “Legal Opinion”, appointment of Chief Deputy Auditor, year-end fund balances, Sheriff- Joel Hopps resignation/insurance and copy machine, Lude tower, change EDA Public Hearing to TIF Public Hearing and goals and objectives for 2011. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel: Travel for Marti Carlson and Michele Paradise to St. Cloud for ACS Annual Highway Users Meeting on February 9&10; Lorene Hanson to St. Paul for TIF training on February 24-25. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes for the regular meeting of January 11, 2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

Commissioners’ Warrants $ 11,773.87

Commissioners’ Warrants $ 30,481.94

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Year of Service Recognition

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Monique Arnesen

Resolution 2011 –01-06

Whereas: Monique Arnesen has served the residents of Lake of the Woods County since October 2007 for the Lake of the Woods County Social Services Department;

Whereas: Monique Arnesen has resigned from Lake of the Woods County service effective January 21, 2011

Now Therefore, Be it Resolved: That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Monique’s dedicated service and best wishes to her.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Legal Opinion

County Attorney, Philip Miller met with the board to inform them that he serves on LakeWood Health Centers Board of Directors and that LakeWood Health Center is part of CHI which provides services to Lake of the Woods Social Services Department. Philip informed the board that he does not see that there is a direct conflict of interest with his position on LakeWood Health Centers board of directors. The board thanked County Attorney Philip Miller for informing them on his position with LakeWood Health Center. The consensus of the board was they did not feel that there is a conflict of interest.

CHI Health Connect at Home-Fargo

Social Services Director, Nancy Wendler met with the board requesting approval for the 2011 CHI Health Connect at Home.

Motion

Motion was made by Commissioner Todd Beckel to to approve the contract between CHI Health Connect at Home-Fargo and Lake of the Woods County Social Services for 2011, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairman Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the Board and requested approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the County as presented:

Revenue $ 34,913.80

Road & Bridge $ 9,442.10

Solid Waste $ 1,254.01

$ 45,609.91

WARRANTS FOR PUBLICATION

Warrants Approved On 1/25/2011 For Payment 1/28/2011

Vendor Name Amount

Hoffman, Dale, & Swenson, Pllc 2,694.00

Low Fair Association 15,000.00

Minnesota Unemp 7,107.54

Shi Corp 3,749.61

48 Payments less than 2000 $17,058.76

Final Total: $45609.91

Further moved to authorize the payment of the following auditor warrants:

January 11, 2011 $ 1,404.17

January 11, 2011 $ 79,281.12

January 20, 2011 $166,917.17

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Year of Service Recognition

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Stacy Novak

Resolution 2011 – 01-07

Whereas: Stacy Novak has served the residents of Lake of the Woods County since April of 2009 for the Lake of the Woods County Auditor’s Office;

Whereas: Stacy Novak has resigned from Lake of the Woods County service effective January 21, 2011

Now Therefore, Be it Resolved: That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Stacy dedicated service and best wishes to her.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consulting Contract

County Auditor, John W. Hoscheid met with the board and presented a contract to provide assistance with the duties of the Deputy Auditor/Executive Administrator position with the Lake of the Woods County Auditor’s office. No action was taken at this time.

Vacancy in Auditor’s Office

County Auditor, John W. Hoscheid informed the board that he is not filling the vacant position in the Auditor’s Office at this time, but wants to reserves the right to hire in the future.

Appointment of Chief Deputy Auditor

County Auditor, John W. Hoscheid discussed the position of a Chief Deputy Auditor. The County Auditor stated he had researched and contacted other counties with a Chief Deputy Auditor position. Also, as having the opportunity to serve as the Interim County Auditor in Roseau this past year, he was able to see how their office operated. The functions of their office are very similar to ours, with the exception of not having Motor Vehicle, Driver License and Game and Fish. Each Deputy Auditor has one area of responsibility/expertise. They have one for payroll, one for benefits, one for financial and one for taxes; and they all assist with the election process. Lake of the Woods County has one person who does all of these functions: payroll, benefits, financial, assists with taxes and election and has various other administrative duties. He stated with the current vacancy in his office, he sees this as an opportunity for him to take over the tax position, with the assistance of the new position, and have a potential savings of $50,000 for the County. During the past year, when he was out for personal reasons, Lorene Hanson was acting auditor in charge and he relied on her and felt comfortable that the business was taken care of properly. In addition, while he was assisting Roseau County as Interim Auditor; Lorene, as second in command, presided over the office attending to the required duties at the time. Multiple counties call our office for her assistance in payroll and financial advice, including the current state auditors. Lorene has worked for Lake of the Woods County for 24 years and has always been the “Go To” person for all offices when they have questions. With all of this in mind, the County Auditor felt that it was time to officially appoint her as the Chief Deputy Auditor. The major change in her position with the appointment of Chief Deputy Auditor would be that this position would now officially serve as the County Auditor in his absence. The County Auditor can appoint a Chief Deputy without the approval of the County Board; however he felt that having the County Board of Commissioners make the appointment was more appropriate.

Motion

Motion was made by Commissioner Arnesen to appoint Lorene Hanson as Chief Deputy Auditor effective January 25, 2011. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Minnesota Association of County Officers(MACO)

County Auditor, John W. Hoscheid informed the board that he was elected to the MACO Board of Directors for District 1.

Northwest Community Action(NWCA)/County Surveyor Liaison

County Auditor, John W. Hoscheid presented a letter from NWCA informing them that this year Lake-of-the-Woods County is in position to appoint two “regular” board members for 2011 per NWCA by-laws.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Moorman as a delegate and appoint Commissioner Hanson as the alternate to the NWCA board. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. (Commissioner Arnesen was appointed to the NWCA board on January 4, 2011)

Motion was made by Commissioner Arnesen to designate Commissioner Todd Beckel as the liaison to the County Surveyor’s Office. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Rescind Economic Development Authority Resolution No. 2011-01-02

Approve Resolution No. 2011-01-08

County Auditor, John W. Hoscheid informed the board that Gerad Paul, Attorney for Minkota Power Cooperation informed him that the EDA Resolution that was passed on January 4, 2011 Resolution No. 2011-01-02 had Commissioner Arnesen voting when he should of abstained from voting due to a possible conflict of interest.

Motion was made by Commissioner Arnesen to rescind Resolution No. 2011-01-02 “Approving the Transfer of Land, Granting the Authority to Enter into a Loan Agreement and Approving an EDA Levy in the event of a budget shortfall. “ The motion was seconded by Commissioner Patty Beckel_ and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION NO. 2011-01-08