July, 2009

Commissioner Proceedings

Special County Board Meeting

July 9, 2009

The Lake of the Woods County Board of Commissioners met in special session on Thursday, July 9, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center. Call to Order Chair Patty Beckel called the meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel and Moorman. Absent was Commissioner Hanson. Also present was County Auditor John W Hoscheid. Chair Patty Beckel laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented. Approval of Agenda Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations Motion was made by Commissioner Moorman to close the regular session at 7:05 a.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. The following were present in closed session: Commissioners Arnesen, Patty Beckel, Todd Beckel and Moorman. Absent was Commissioner Hanson. Also present were: County Auditor, John W Hoscheid and Human Resource Director, Wade Johannesen. Motion was made by Commissioner Moorman to close the closed session at 7:30 a.m. and open the regular session. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Note: The entire closed meeting was recorded by Human Resource Director, Wade Johannesen. The meeting reconvened at 7:31 a.m. Health Insurance Human Resource Director, Wade Johannesen met with the County Board to discuss health insurance options. The County Board had questions for the consultants and requested Wade to inquire and report back to the board. Highway Restructure The County Board discussed highway restructuring. No action was taken at this time and this will be placed on the next budget agenda. County TV The County Board discussed the County TV and the process of proceeding forward including the initial down payment to Voyageurs Comtronics. Motion was made by Commissioner Arnesen to make the initial 50% down payment of $ 78,780.24 for the County TV digital translator equipment upgrade, with the funding coming from the revenue fund out of the unallocated department. The motion was seconded by Commissioner Moorman and the same being put to a vote carried as follows: For: Commissioners: Arnesen, Patty Beckel and Moorman. Against: Commissioner Todd Beckel. Budget Process The County Board discussed the Budget Policy, Goals & Objectives for 2010. Department Heads The County Board reviewed the Budget Policy and process for 2010 with all available department heads. Next Meeting The next special board meeting to discuss budgets will be Tuesday, July 21, 2009, at 7:00 a.m. Recess The meeting was called to recess at 9:58 a.m. and reconvened at 10:58 a.m. as follows: Recess There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 11:00 a.m. Attest: Approved: July 14, 2009 ______________________________ ___________________________________John W Hoscheid Patty BeckelCounty Auditor County Board ChairCommissioner ProceedingsJuly 14, 2009 The Lake of the Woods County Board met in regular session on Tuesday, July 14, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to Order Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren. Approval of Agenda Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Consent Agenda Motion was made by Commissioner Hanson to approve the consent agenda, with changes, for travel: Dale Boretski to St. Cloud on July 19^th – 24^th for Appraisal Principles Course, on August 2^nd – 7^th for Appraisal Procedures Course and on August 16^th – 21^st for Mass Appraisal Basics; Joy Lindquist to St. Cloud on July 29^th – 30^th for Vanguard MN workshop and Josh Stromlund to Grand Rapids on August 5^th – 6^th for Leadership Training. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Approval of Minutes Motion was made by Commissioner Moorman to approve the minutes of June 23^rd regular board meeting; June 23^rd County Ditch 1 public meeting, with changes and July 9^th regular board meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Social Service Director, Nancy Wendler ClaimsSocial Services Director, Nancy Wendler met with the County Board requesting approval of claims. Motion was made by Commissioner Todd Beckel to approve the following claims against the county: Commissioners’ Warrants $ 20,480.65 Commissioners’ Warrants $ 12,109.81 The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. County Auditor ClaimsCounty Auditor, John W Hoscheid met with the County Board and requested approval of claims. Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented, with the exception of claim number 1782 which was to be discussed later in the meeting. Revenue $ 45,877.52 Road & Bridge $128,822.65 Ditch $ 840.00 Taxes $ 34.00 Solid Waste $ 25,776.73 $201,350.90 WARRANTS FOR PUBLICATIONWARRANTS APPROVED ON 7/14/2009 FOR PAYMENT 7/17/2009 AMOUNT VENDOR NAME AMOUNT VENDOR NAME 1216.80 ANDY’S GARAGE, INC. 1600.00 ANOKA COUNTY 509.65 AUTO VALUE BAUDETTE 379.50 JOHN BEY 1120.00 BLUE MAXX RECYCLING 434.18 BRAD’S PLUMBING & HEATING, INC 342.99 CANON FINANCIAL SERVICES INC 10584.80 CENEX CO-OP SERVICES, INC. 6268.75 KELLY COLE 600.00 CORPORATE HEALTH SYSTEMS, INC 4348.03 CROP PRODUCTION SERVICES 2009.56 DODDS LUMBER 6353.75 EARTHWORKS CONTRACTING INC 1675.00 ELECTION SYSTEMS & SOFTWARE, I 6056.25 FERRIOR LOGGING, INC 6438.75 KEVIN FISH 6311.25 MARK FISH 21500.00 FORT DISTRIBUTORS LTD 333.29 FRONTIER PRECISION INC 987.30 GCR TIRE CENTER 1200.00 LEE HANCOCK 6141.25 HASBARGEN FARMS INC 578.43 BRUCE HASBARGEN 336.86 HOLTE IMPLEMENT, INC 5156.24 HOWARD’S OIL COMPANY 574.99 JOHNSTON FARGO CULVERT INC 6205.00 LAVALLA SAND & GRAVEL INC 360.00 LAW ENFORCEMENT TRAINING SERVI 444.36 LOW FOODS 4178.83 LOW HIGHWAY DEPT 11491.20 MAR-KIT LANDFILL 3834.14 MINISTER OF FINANCE 5248.75 TIM MIOVAC 1275.00 MN ASSN OF ASSESSING OFFICERS 1662.56 MN COUNTIES COMPUTER CO-OP 331.31 MN DEPT OF NATURAL RESOURCES 375.00 MN OFFICE OF ENTERPRISE TECHNO 450.00 MN STATE DEPT OF PUBLIC SAFETY 5335.50 LAW MOREN 1078.80 MSOP-MN SEX OFFENDER PRGRM-462 6290.00 NORMAN JOHNSON TRUCKING, INC. 3542.39 NORTH EAST TECHNICAL SERVICE,I 497.70 THE NORTHERN LIGHT 530.64 NORTHERN RESOURCES COOPERATIVE 3439.99 NORTHWEST ANGLE&ISLAND FREIGHT 343.52 NORTHWEST MECHANICAL SERVICE I 6311.25 GEORGE OLSON 335.97 JEFFREY PELLAND 3220.32 R & Q TRUCKING, INC 584.49 RODERICK RONE JR 404.00 ROSEAU COUNTY COOPERATIVE ASSN 538.56 RUTTGERS SUGAR LAKE LODGE 1750.00 SJOBERG’S INC 5749.99 STRATA CORP, INC 363.25 SUN MONITORING 352.64 T R JOBBING 363.00 TRUE VALUE 300.33 TRUEMAN WELTERS 16225.02 UNIVERSITY OF MN 2640.00 VOYAGEURS COMTRONICS, INC 1391.01 WALLWORK TRUCK CENTER 747.92 WEST GROUP 4955.61 WOODY’S SERVICE49 PAYMENTS LESS THAN $300 5,145.23**** FINAL TOTAL……. $201,350.90 **** Further moved to authorize the payment of the following auditor warrants: June 23, 2009 $ 15,877.24 June 30, 2009 $ 134,431.75 June 30, 2009 $ 8,873.63 June 30, 2009 $ 48,012.37 The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Affidavit for Lost WarrantCounty Auditor, John W Hoscheid presented two affidavits for lost warrants. Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for the Commissioner of Transportation/MN DOT Office of Transit, dated August 15, 2008, in the amount of $ 50.00, without furnishing an indemnifying bond. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to approve the application and affidavit for lost warrant for CDW Government Inc, dated April 30, 2009, in the amount of $ 165.35, without furnishing an indemnifying bond. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Gambling PermitMotion was made by Commissioner Todd Beckel to approve the application for exempt gambling for the Lake of the Woods Ducks Unlimited Chapter for a raffle, which will be held at Sportsman’s Lodge on September 12, 2009. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Game & Fish License Agent ContractMotion was made by Commissioner Todd Beckel to approve the Amendment No 2 to DNR Game and Fish License Agent Contract, effective upon the date the final required signature is obtained, which amends the ending date to allow for delay in implementation of a new electronic licensing system and allow the current contract to be used until the new system is implemented in March 2010; and further approve County Auditor, John W Hoscheid to sign the same. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Legislative TeamMotion was made by Commissioner Arnesen to appoint Commissioners: Todd Beckel and Hanson to the Legislative Team Committee representing the Lake of the Woods County Board; and to appoint Commissioner Moorman as an alternate. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. County Auditor John W Hoscheid to inform Steve Wymore, Superintendent Lake of the Woods School of the appointments from Lake of the Woods County Board of Commissioners. Emergency Manager Emergency Manager Holly House updated the County Board on the amendments to the Joint Powers Agreement Governing the Northwest Minnesota Regional Radio Board. The following resolution was offered by Commissioner Todd Beckel and moved for adoption: Resolution Approving Amendmentsto theJoint Powers AgreementGoverning the Northwest Minnesota Regional Radio Board Resolution 09-07-01 WHEREAS; Lake of the Woods County is a member of the Northwest Minnesota Regional Radio Board; and WHEREAS; the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board provides that all modifications to the Agreement require approval by all parties to the Agreement by adoption of a resolution; and WHEREAS; the Minnesota Counties Insurance Trust has recommended two modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board; and WHEREAS; the Northwest Minnesota Regional Radio Board recommends the adoption of the recommended modifications; and WHEREAS; the recommended modifications have been attached to this Resolution; NOW, THEREFORE, BE IT RESOLVED; that Lake of the Woods County hereby approves the modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board as submitted and recommended by the Northwest Minnesota Regional Radio Board and attached hereto. Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Recess The meeting was called to recess at 9:50 a.m. and reconvened at 10:00 a.m. as follows: Community Support Program (CSP) RFP – Concerned CitizensArea citizens met with the County Board to voice concerns and posed questions relating to the Community Support Program (CSP) Request for Proposals (RFP). The County Board and Social Services Director Nancy Wendler updated them on the program and the County’s position. A group letter was introduced into the official minutes; and various citizens gave testimony to and for the support of the Lake of the Woods County staff and the success of the program. Recess The meeting was called to recess at 11:00 a.m. and reconvened at 11:10 a.m. as follows: Public Works Director Ditch Authority – County Ditch 1 Motion was made by Commissioner Todd Beckel to close the regular session at 11:11 a.m. and open the Ditch Authority meeting regarding County Ditch 1, prioritized repair projects. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. The following members were present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Public Works Director Bruce Hasbargen and County Auditor John W Hoscheid. Public Works Director Bruce Hasbargen updated the board on the County Ditch 1 prioritized repair projects. Motion was made by Commissioner Moorman to authorize the Ditch Inspector/Public Works Director Bruce Hasbargen to proceed with the process of the Department of Natural Resources (DNR) for prioritized repair projects on County Ditch 1. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting at 11:30 a.m. and open the regular meeting. Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Oak Harbor Plat Road ConstructionPublic Works Director Bruce Hasbargen updated the County Board on the Oak Harbor Plat Road Construction; follow up from the April 28, 2009 meeting. Bruce noted that no one had showed up for the meeting. No action was taken. Red Lake Tribal CouncilPublic Works Director Bruce Hasbargen discussed with the County Board the possibility of setting up a committee to meet with the Red Lake Tribal Council regarding road construction at the Northwest Angle and other issues. He requested an available date and time for this meeting to take place. County Right-of-WayPublic Works Director Bruce Hasbargen updated the County Board on the unauthorized work within the county right-of-way by Pieper Farms. Bruce and the Interim County Attorney Michelle Moren are to send a letter to Pieper Farms informing them of the required modifications needed to be made. ClaimsThe County Board discussed claim number 1782 with Public Works Director Bruce Hasbargen. Motion was made by Commissioner Arnesen to pay claim number 1782 and include this with the commissioner warrants for July 14, 2009. The motion was seconded by Commissioner Patty Beckel and carried as follows: For: Commissioners: Arnesen, Patty Beckel, Hanson and Moorman. Against: Commissioner Todd Beckel. Enrichment Program Jenny Moorman, Enrichment Program Coordinator met with the County Board requesting financial support for the operating expenses for the Lake of the Woods School Enrichment Program. The County Board thanked Jenny for the information and stated there would be no board action taken at this time; however they would review this during the budget process. Recess The meeting was called to recess at 12:20 p.m. and reconvened at 1:05 p.m. as follows: PLANNING COMMISSION Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:06 p.m. and open the Planning Commission regarding requests from Les Nelson and Gary Miller. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. The following members were present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Land and Water Planning Director Josh Stromlund, County Auditor John W Hoscheid, Les Nelson and Gary Miller. Land and Water Planning Director, Josh Stromlund reviewed the application from Les Nelson; proposing to move more than 10 cubic yards within the shore impact zone for the alteration of an existing boat ramp. Josh requested a detailed design from the contractor, which Les agreed to provide. Josh also presented a letter of support in favor of Mr. Nelson’s proposal. Land and Water Planning Director, Josh Stromlund reviewed the application from Gary Miller; proposing to move more than 10 cubic yards within the shore impact zone for the purpose of repairing a currently failing rock rip-rap project. Josh also presented a letter of support in favor of Mr. Miller’s proposal. Motion was made by Commissioner Hanson to close the Planning Commission at 1:33 p.m. and open the regular meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Boundary Commission Commissioner Hanson updated the County Board on the Boundary Commission. County Surveyor, Don Rasmussen was present for discussion with the County Board. Motion was made by Commissioner Arnesen to approve the Boundary Commission area in Gudrid Township of Sections 11 and 12, Township 160 N, Range 30 W. This area consists of: Part A) The East line of Government Lot 5, Section 12 (West line of James Clementson property) to the West line of Russ Barron property in Government Lot 5, Section 12, all lying North of State Highway 11; and to include the East line of Rodney Gubbels property lying in Government Lot 5 and in the SE ¼ SW ¼, and to the South line of Rodney Gubbels property lying in SE ¼ SW ¼; all lying South of State Highway 11. The cost of Part A is approximately $7,800 to be allocated to the beneficiaries accordingly. Part B) The East line of David Thomas property in Government Lot 5, Section 12 to the West line of Jerry Senkyr property in Government Lot 4, Section 11; all lying North of State Highway 11. The cost of Part B is approximately $2,200 to be allocated to the beneficiaries accordingly. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. AMC Leadership Summit The County Board reviewed the AMC Leadership Summit in Grand Rapids, August 12-14, 2009. Chair Patty Beckel questioned if anyone would be interested in attending. Commissioner Todd Beckel will be representing Lake of the Woods County.Lake of the Woods Ambulance Service Jason Breuer representing the Lake of the Woods Ambulance Service and the LakeWood Regional Healthcare Foundation, met with the County Board requesting financial support. The County Board thanked him for attending and stated there would be no action taken at this time; however they would review this during the budget process. Wyatt Johnson Wyatt Johnson met with the County Board requesting a letter of support for Giziibii Resource Conservation & Development Association (RC&D) assistance. Wyatt discussed the project benefits and the Lake of the Woods Business and Talent Marketing Plan. Motion was made by Commissioner Moorman to approve County Board Chair Patty Beckel to sign a letter of support for “Lake of the Woods Business & Talent Marketing Plan” to be sent to Giziibii Resource Conservation and Development (Giziibii RC&D). The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Recess The meeting was called to recess at 2:20 p.m. and reconvened at 2:30 p.m. as follows: County Sheriff County Sheriff Dallas Block met with the County Board requesting approval for purchasing tires for the Durango and for two spotting scopes. Motion was made by Commissioner Todd Beckel to approve the purchase of tires for the Durango with the funding out of the Sheriff’s department. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the purchase of two spotting scopes with the funding out of the Stonegarden grant. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations Motion was made by Commissioner Todd Beckel to close the regular session at 2:35 p.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. The following were present in closed session: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present was Human Resource Director, Wade Johannesen. Motion was made by Commissioner Todd Beckel to close the closed session at 2:45 p.m. and open the regular session. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Note: The entire closed meeting was recorded by Wade Johannesen, Human Resources Director. The meeting reconvened at 2:46 p.m.Salary & Union Negotiations – Open Motion was made by Commissioner Arnesen to rescind the following motion from March 11, 2009 Board meeting: “Motion was made by Commissioner Arnesen to freeze all salary adjustments for 2009. The motion was seconded by Commissioner Todd Beckel and the vote carried as follows: Voting for: Commissioners Todd Beckel, Arnesen and Patty Beckel; Voting no: Commissioners Moorman and Hanson.” The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to grant all Highway Department Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009, in accordance with the 2009 union contract. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to grant all Solid Waste Department Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009, in accordance with the 2009 union contract. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. The County Board of Commissioners would like to express their appreciation for the concessions made by the union during negotiations of the current 2009 through 2011 union contracts with the County. The County Board of Commissioners expressed continued concerns regarding the long term budget affects resulting from this 2009 increase. Motion was made by Commissioner Todd Beckel to grant all non-union Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to adjust and adopt the following salary schedule, including longevity for elected officials; with a cost of living increase of $446.40 for the remainder of the year, effective July 12, 2009. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Elected Officials – Department Heads:Dallas Block $65,760.46Mark Hall 50,428.60John W Hoscheid 57,734.64Susan Ney 50,482.60 Attorney (Half-time) 50,000.00 Motion was made by Commissioner Moorman to adjust and adopt the following salary schedule, including longevity for appointed department heads with a cost of living increase of $446.40 for the remainder of the year, effective July 12, 2009. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Appointed Officials – Department Heads:Wayne Bendickson $61,809.03Brent Birkeland 53,835.94Bruce Hasbargen 93,043.00Holly House 24,167.84Rick Rone 17,964.20Josh Stromlund 55,489.73Nancy Wendler 59,579.03 Motion was made by Commissioner Todd Beckel to leave the County Commissioners salaries for 2009 the same and not make any adjustments for 2009. Salaries for the County Commissioners for 2009 remains at $15,300; County Board Chair salary remains at $16,300 for the year 2009 and committee meetings per diem remains at $100 with the exception of budget committee meetings which are at $50 per diem for the year 2009. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Elected Officials – Commissioners:Ed Arnesen $15,300.00Todd Beckel 15,300.00Patricia Beckel 15,300.00Tom Hanson 15,300.00Kenneth Moorman 15,300.00Board Chair 16,300.00 Old/New Business The County Board discussed the following old and new business: New:County Assessor Wayne Bendickson met with the County Board requesting approval and funding for training on data conversion from Vanguard Appraisals. Motion was made by Commissioner Arnesen to approve training on data conversion from Vanguard Appraisals in the amount of $2,400, with the funding coming from the technology fund. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Old:Commissioner Patty Beckel gave an update on the joint meetings with the City of Baudette, LOW School and Lake of the Woods County. She mentioned that Steve Wymore would like to hold another meeting in the fall. There were no new updates on:Capital and General Expenditure Policy, Boundary Commission, Assessing Agreements, ANI, No Net Loss Policy, Joint Meeting with Roseau County Board, County TV, PILT, Land Acquisition, Community Support Program (CSP), Township Road Inventory. Committee Reports: The following committee reports were heard and discussed: Public Safety Answering Point (PSAP) – update by Commissioner Todd BeckelNorthern Counties Land Use – update by Commissioner Todd BeckelNorthwest Minnesota Regional Radio Board – update by Commissioner Todd BeckelSoil & Water Conservation District Board – update by Commissioner Todd BeckelMN Pollution Control Agency(MPCA)/Sewer Ordinance – update by Commissioners Patty Beckel and Arnesen Department Head Meeting – update by Commissioners Patty Beckel and Hanson Correspondence: Correspondence was acknowledged from: Soil & Water Conservation Board of Supervisors – Joint Meeting RecessWith no further business before the County Board, Chair Patty Beckel called the meeting to recess at 4:03 p.m. Attest: Approved: July 28, 2009 ____________________________ ____________________________John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

July 21, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 21, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Human Resource Director Wade Johannesen and Public Works Director Bruce Hasbargen. Chair Patty Beckel laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Highway Restructure

Public Works Director Bruce Hasbargen met with the County Board to discuss an early retirement incentive program for the Public Works Department. There was no action taken at this time, however this will be placed on the August 11, 2009 regular scheduled board meeting.

Recess

The meeting was called to recess at 8:55 a.m. and reconvened at 9:05 a.m. as follows:

Health Insurance

Human Resource Director, Wade Johannesen updated and discussed with the County Board information received on employees’ health insurance. Wade stated there will be more information following and will keep the County Board updated.

Annexation

The County Board discussed and reviewed information on annexation. There was no action taken at this time, however this will be placed on an upcoming regular scheduled board meeting.

Budget Process

The County Board reviewed the IFS budget spreadsheets in detail.

County Attorney

The County Board discussed the current attorney budget and salary. There was no action taken at this time.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 10:35 a.m.

Attest: Approved: July 28, 2009

______________________________ ___________________________________

John W Hoscheid Patty Beckel

County Auditor County Board Chair

Commissioner Proceedings

July 28, 2009

The Lake of the Woods County Board met in regular session on Tuesday, July 28, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda, for travel: Jodi Ferrier to Duluth on October 5-6 for Foster Care/Day Care Licensing, Child Protection and LSW training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of July 14^th regular board meeting with changes and July 21^st special board meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

ANNEXATION

City of Baudette Mayor Rick Rone, City Council Member Jeff Hovde and City Clerk Tina Rennemo met with the board to discuss the annexation process that the city is pursuing. They discussed the designation and annexation process. Chair Patty Beckel invited input from North Star representative Dan Hoskins and Wayne Haukaas. Dan stated that North Star Electric is in opposition of the proposed annexation.

The consensus of the board was that they would like more information on the following:

cost of the designation/ annexation
services the city would provide to the property owners
property owners would pay on a home valued at $100,000
letter sent to all annexation property owners
a public informational meeting for residents to attend

Rick Rone stated that they would look into dates for the meeting and get back to the board.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 13,734.33

Commissioners’ Warrants $ 10,776.98

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented.

Revenue $ 12,417.49

Road & Bridge $ 226,125.11

Co. Development $ 200.00

Solid Waste $ 1,808.08

$240,550.68

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 7/28/2009 FOR PAYMENT 7/31/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

478.58 AMERI PRIDE LINEN & APPAREL SE 5121.25 KELLY COLE

1695.81 DLT SOLUTIONS, INC 89329.22 DUSTCOATING, INC

6311.25 EARTHWORKS CONTRACTING INC 6056.25 FERRIOR LOGGING, INC

3548.75 KEVIN FISH 6311.25 MARK FISH

2800.00 GOVERNMENT MANAGEMENT GROUP, I 6353.75 HASBARGEN FARMS INC

893.17 JOHNSON AUTO & MACHINE 1461.16 LAKE ROAD DIESEL INC

10597.50 LAVALLA SAND & GRAVEL INC 300.00 LOW ROD & GUN CLUB

6417.50 TIM MIOVAC 596.19 MN COUNTIES COMPUTER CO-OP

315.00 MN SOCIETY OF PROFESSIONAL ENG 540.00 MN STATE AUDITOR’S

685.30 JEROME MOLINE 6396.25 NORMAN JOHNSON TRUCKING, INC.

915.00 NORTH EAST TECHNICAL SERVICE,I 462.60 NW MN HOUSEHOLD HAZARDOUS

6183.75 GEORGE OLSON 343.92 PITNEY BOWES INC.

352.00 RATWIK, ROSZAK & MALONEY,PA 698.50 RODERICK RONE JR

65965.15 STRATA CORP, INC 2400.00 VANGUARD APPRAISALS, INC

607.33 VOYAGEURS COMMUNICATIONS, INC 3938.18 WAYNE’S BODY SHOP-DBA

26 PAYMENTS LESS THAN $300 2,476.07

FINAL TOTAL $240,550.68

Further moved to authorize the payment of the following auditor warrants:

July 12, 2009 $ 102,867.11

July 22, 2009 $ 9,635.81

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution for Support for Trail Groomer

County Auditor, John W Hoscheid presented a resolution of support for the NWA Edge Riders grooming equipment.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

NWA Edge Riders

Support for Trail Groomer

Resolution No. 09-07-02

BE IT FURTHER RESOLVED, the Lake of the Woods County hereby assures the grooming equipment acquired through this grant will be maintained for no less than twenty (20) years or until such time as appropriate disposition actions are approved by the Minnesota Department of Natural Resources and authorizes Chair Patricia Beckel and County Auditor, John W. Hoscheid to sign.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Department

Assistant Engineer, Bill Sindelir met with the board requesting approval for acceptance of Chandler Road N.W. and Katie Road N.W. within Marina Drive Estates.

Motion was made by Commissioner Moorman to accept Chandler Road N.W. and Katie Road N.W. within Marina Drive Estates in Section 36, T-162-N, R-32-W, as Unorganized Township Road No. 397 and Unorganized Township Road No. 398, respectively, and that said roads have been constructed to minimum unorganized township road standards. The roads are both approximately 0.23 Mile in length and shall be classified at Maintenance level “C”. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:20 a.m. as follows:

Land and Water Planning

Consideration of approval or denial of Conditional Use Permit

Gary Miller

Land and Water Planning Director, Josh Stromlund presented the Findings of Fact and Decision for a consideration of a Conditional Use Permit for Gary Miller.

A motion was made by Commissioner Arnesen to approve the following: Findings of Fact and Decision for Gary Miller requesting to allow moving more than 10 cubic yards of material within the shore impact zone for the purpose of a rock rip-rap stabilization project:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Gary Miller Date: July 28, 2009

Location/Legal Description: Lots 14 & 15, Block 1, Sandy Shores 1^st Addition

Section 17, T. 163N, R. 33W Parcel # 16.56.01.150

Project Proposal: To allow the cumulative movement of more than 10 cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of a rock rip-rap shoreland stabilization project.

Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? The current rip-rap is in need of maintenance. This maintenance project will consist of re-stabilizing the shoreline which will protect structures, septic systems and prevent further loss of shoreline, thus reducing the amount of sedimentation to the lake.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )

Why or why not? This project will prevent further shoreline erosion by reducing the sedimentation to the lake. Lake of the Woods has been listed on the MPCA Impaired water list for excess nutrients.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )

Why or why not? The project will consist of maintaining existing rip-rap with little to no impact to the existing topography and vegetative cover. The site will be seeded after the project to pre-project conditions which includes lawn area. The drainage features of the site will not be adversely affected.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X) NO ( ) N/A ( )

Why or why not? Rip-rap is constructed along the shoreline to prevent further shoreline erosion. Shoreline areas typically have floodplain areas.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

YES (X) NO ( ) N/A ( )

Why or why not? Shoreline erosion was the reason for the initial rip-rap project. Vegetation will be re-established to pre-project conditions.

6. Is the site in harmony with existing and proposed access roads?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

7. Is the requested use compatible with adjacent land uses?

YES (X) NO ( ) N/A ( )

Why or why not? Numerous landowners in the Sandy Shores area have conducted similar projects to reduce shoreline erosion.

8. Does the requested use have a reasonable need to be in a shoreland location?

YES (X) NO ( ) N/A ( )

Why or why not? Rip-rap is constructed along the shoreline to prevent further shoreline erosion where there is a documented problem. The southern shore of Lake of the Woods has been devastated with erosion problems.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance? YES (X) NO ( ) N/A ( )

Why or why not? The current view from public waters will not change as there is no plan to remove the existing trees. The only impact will be to the existing lawn.

11. Is the site adequate for water supply and on-site sewage treatment systems?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate? YES ( ) NO ( ) N/A (X)

Why or why not? _____________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific recommendations of approval are as follows: Implementation of a buffer or “no mow” zone to prevent de-stabilization occurring on the top side of the project.

Approved (X) Denied ( )

____________________________

Patricia Beckel

Madam Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Les Nelson

Land and Water Planning Director, Josh Stromlund presented the Findings of Fact and Decision for a consideration of a Conditional Use Permit for Les Nelson

A motion was made by Commissioner Todd Beckel to deny the following: Findings of Fact and Decision for Les Nelson requesting to allow moving more than 10 cubic yards of material within the shore impact zone for the purpose of alteration of an existing ramp:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Les Nelson Date: July 28, 2009

Location/Legal Description: Lot 40, Block 1, Sandy Shores

Section 21, T. 163N, R. 33W Parcel # 16.55.01.400

Project Proposal: To allow the cumulative movement of more than 10 cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of the alteration of an existing ramp.

Is the requested use consistent with maintaining the public health, safety, and welfare?

YES ( ) NO ( ) N/A (X)

Why or why not? ____________________________________________________

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( ) NO (X) N/A ( )

Why or why not? The shoreline was armored (rip-rap) 2003 due to the erosion that took place on the southern shore of Lake of the Woods. Since that time, the lake has been listed on the MPCA Impaired Water list for excess nutrients. Currently, there is vegetation above the rip-rap which is helping stabilize the shoreline and slow down the runoff from the site. By removing the vegetation and increasing the sites impervious surface coverage, will lead to an increased amount of runoff, thus leading to an increase in sedimentation and nutrient loading.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES ( ) NO (X) N/A ( )

Why or why not? The current topography is about 8’ in height from the water line to the plateau of the shoreline. The proposal is to construct a ramp at about a 6:1 slope of concrete that is 12 feet in width and 56 feet in length. A portion of the side slopes will be at a 2:1 and armored with rock and fabric. This project will increase the drainage features of the property and lead to an increase in runoff potential for the site. The vegetative cover will be eliminated and replaced with rock and concrete.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X) NO ( ) N/A ( )

Why or why not? Ramps of this nature are constructed along the shoreline to provide access to the lake or river. Shoreline areas typically have floodplain areas.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

YES ( ) NO (X) N/A ( )

Why or why not? The project area has a high probability to erode as it will be in sand and sloping toward the water. The applicant has not submitted any erosion control methods that he plans to implement. All that has been mentioned is that the side slopes will have fabric and rock.

6. Is the site in harmony with existing and proposed access roads?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

7. Is the requested use compatible with adjacent land uses?

YES (X) NO ( ) N/A ( )

Why or why not? There are a number of private ramps on the lake and in the vicinity of this proposal. Most of these ramps were constructed years ago and still in use today.

8. Does the requested use have a reasonable need to be in a shoreland location?

YES (X) NO ( ) N/A ( )

Why or why not? Ramps of this nature are constructed along the shoreline to provide access to the lake or river where there are no other alternatives or public access in the vicinity.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance? YES (X) NO ( ) N/A ( )

Why or why not? The current view from public waters will not change as there is no trees present within the shore impact zone where this project is proposed.

11. Is the site adequate for water supply and on-site sewage treatment systems?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate? YES (X) NO ( ) N/A ( )

Why or why not? Lake of the Woods, on the United States side, is approximately 300,000 acres.

Additional items for consideration: There is no evidence of an existing ramp as indicated on the application, current lake levels, State Cost Share and Water Plan funds were spent on this project and may require cost recovery.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows: None

Approved ( ) Denied (X)

____________________________

Patricia Beckel

Madam Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded for the denial of the conditional use permit by Commissioner Hanson and the vote carried as follows: Voting in favor: Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman. Voting against: Commissioner Arnesen.

Emergency Manager

Emergency Manager Holly House informed the Board that the 2008 Homeland Security Grant Program has a grant that is available to purchase Video- conference equipment that includes a conference phone, web-cam and a lap top computer with no matching funds from the county. The consensus of the board was that this would be cost effective for the county and requested that Holly move forward with the process of purchasing the equipment.

WYNNE CONSULTING

Consultant, John Wynne with the board to discuss the Small Cities Program funding that is available from the Minnesota Department of Employment and Economic Development (DEED) for a county-wide housing rehabilitation project which would involve the rehabilitation of substandard low income owned and occupied homes.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

SMALL CITIES PROGRAM

COMMUNITY DEVELOPMENT PROJECT

RESOLUTION NO. 09-07-03

WHEREAS; Lake of the Woods County and its member communities have a number of existing needs including:

the need for rehabilitation of substandard low income occupied housing units (owner & rental) and:
the need for affordable housing ownership opportunities for low income households

WHEREAS, Wynne Consulting proposed to do the necessary field work and prepare the pre-application fee of $1,500;

NOW THEREFORE, Lake of the Woods County will pursue such funding and pay the pre-application fee to Wynn Consulting in the amount of $1,500 with the funding from the revenue fund.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County be authorized to submit an application for Small Cities Program funding to address these needs and authorize Chair Patty Beckel to sign the pre-application.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Community Support Program (CSP)

RFP

Social Services Director, Nancy Wendler met with the board to discuss the Community Support Program (CSP) Request for Proposals (RFP). Nancy informed the board that she received two RFP’s. The County Board discussed forming a CSP committee.

Motion was made by Commissioner Arnesen to form a CSP Committee and to appoint Commissioners Patty Beckel and Todd Beckel, Social Services Director Nancy Wendler, Interim County Attorney Michelle Moren, Social Worker Supervisor Amy Ballard and CSP Social Worker Phil Johnson. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business:

New:

None

Old:

The board discussed the following old business:

Capital Expenditure Policy.
Joint meeting with City of Baudette and Lake of the Woods School- September 29, 2009 at 5:30 p.m. in the Commissioners’ Room.
Red Lake Tribe Meeting- possible date of September 8^th in the a.m.
Pilt Payments
Remove No Net Loss Policy under Old/New Business

There were no new updates on:

Boundary Commission, Assessing Agreements, ANI, Joint Meeting with Roseau County Board, County TV, Land Acquisition and Township Road Inventory.

Committee Reports:

The following committee reports were heard and discussed:

Public Safety Answering Point (PSAP) – update by Commissioner Todd Beckel
Extension Committee – update by Commissioner Patty Beckel and Arnesen

Correspondence:

None

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:20 p.m.

Attest: Approved: August 11, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

July, 2008

Special County Board Meeting

July 7, 2008

The Lake of the Woods County Board of Commissioners met in special session on Monday, July 7, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel and Bredeson. Absent was Commissioner Moorman. Also present was County Auditor John W Hoscheid. Chair Bredeson called the meeting to order at 10:00 a.m. and led the Pledge of Allegiance. Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Engineer Bruce Hasbargen met with the board to discuss and review the Highway and Solid Waste budgets.

The next special board meeting to discuss budgets will be Wednesday, July 9, 2008, at 7:00 a.m.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 2:08 p.m.

Attest: Approved: July 22, 2008

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

Commissioner Proceedings

July 8, 2008

The Lake of the Woods County Board met in regular session on Tuesday, July 8, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda with the following addition: Minnesota Department of Public Safety Lease. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Brent Birkeland to Brainerd on July 22-23 for MN Counties IT Leaders Association Conference; Holly House to Breezy Point Resort on Sept. 14-17 for MN Managers Conference; Pete Hovland to St. Paul on July 28-29 for MCCC Network Training. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the Board of Equalization minutes of June 17 and 24, 2008, Budget minutes of June 25, 2008 and Commissioners minutes of June 24, 2008. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS Director, Brent Birkeland met with the board and presented the WebFusion application to the board.

Lake of the Woods School Superintendent Steve Wymore, School Board Chairman Ken Horntvedt and Public Works Director, Bruce Hasbargen met with the board and discussed the acceptance of a Highway Easement with the County.

Motion was made by Commissioner Todd Beckel to accept 15th Avenue S.W. within Section 4, T-160-N, R-31-W as Unorganized Township Road No. 390, and acknowledge that said road has been constructed to minimum unorganized township road standards. The road is approximately 4,892 feet in length (0.926 miles) and shall be classified at maintenance level “A”. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board and discussed how long the county gives land developers to complete roads within county approved plats. The board requested that Bruce discuss this with Interim County Attorney, Michelle Moren and bring it back to the board with her opinion.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims, step increase for Social Service Fiscal Officer, request of purchase of an additional cell phone and MNCare contract for 2009.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 21,673.05

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve a one step merit adjustment for completion of probation for Social Service Fiscal Officer, Christine Hultman effective July 7, 2008. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve Social Services Director Nancy Wendler to order an additional cell-phone for the office. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize Social Services Director, Nancy Wendler and Chairman Bredeson to sign the 2009 MNCare Contract. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 11:08 a.m. and reconvened at 11:14 a.m. as follows:

Minnesota Pollution Control Rainy River Basin Coordinator, Nolan Baratono met with the board and presented a power point on the “Phosphorus within Lake of the Woods Waters”.

The meeting was called to recess at 12:22 p.m. and reconvened at 1:00 p.m. as follows:

Motion was made by Commissioner Todd Beckel to close the meeting and open the Planning Commission as advertised at 1:00 p.m. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting consideration of a Conditional Use Permit for John Krouss.

John R. Krouss A 5.57 acre tract in Govt. A Conditional Use Permit as

Lot 2 lying N of Hwy #172, required by the Lake of the Section 28, T-161N, R-31W Woods County Zoning

Parcel#24.28.22.020 Ordinance and the Rainy/ Rapid Rivers Shoreland Management Ordinance, to allow the applicant to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rip-rap project.

No letters were received and no comments from the public were heard.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 1:10 p.m. and open the regular meeting. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the Conditional Use Permit to allow John Krouss to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rip-rap project on a 5.57 acre tract in Govt. Lot 2 lying N of Hwy 172, Sec. 28, T-161N, R-31W. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting funding for the Rainy River Basin River Watch Program.

Motion was made by Commissioner Todd Beckel to contribute $500 per year for three years with the funding from the Natural Resources Enhancement Fund within the Land and Water Planning Office. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

(Commissioner Moorman abstained from voting)

The board discussed briefly the Business Subsidy Criteria. Due to possible law changes the board took no action at this time.

Interim County Attorney, Michelle Moren and County Sheriff Dallas Block met with the board and discussed a Dangerous Dog Ordinance. Michelle informed them that she is working on a draft ordinance and will bring it to the board when completed.

Interim County Attorney, Michelle Moren, County Sheriff Dallas Block and Human Resources Director, Wade Johannesen met with the board and discussed the intern program and volunteers working for the county. The consensus of the county board was that all non-emergency intern/volunteers need to come to the county board for approval before they perform work for the county.

The meeting was called to recess at 1:54 p.m. and reconvened at 2:00 p.m. as follows:

City of Williams Mayor, Nancy Jewell met with the board, County Attorney Michelle Moren and County Sheriff Dallas Block to discuss the condemnation of the Williams Community Center. After discussion, Interim County Attorney Michelle Moren stated that she will look into this and come back to the board with an update.

Human Resources Director, Wade Johannesen met with the board requesting approval of the revised Personnel Policy.

Motion was made by Commissioner Moorman to approve the revised Personnel Policy. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Wade Johannesen requested approval to hire Hitesman Law Firm for assistance with the research of the county health plan.

Motion was made by Commissioner Todd Beckel to spend up to $6,000 to hire Hitesman Law Firm to assist the county on researching strategies on the county health plan. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims except claim numbers 1274 and 270:

Revenue $ 41,448.88

Road & Bridge $ 67,830.66

County Develop $ 1,250.00

Solid Waste $ 6,970.58

$ 117,500.12

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 7/08/2008 FOR PAYMENT 7/11/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

4785.54 ANDY’S GARAGE, INC. 3837.85 APPLIED CONCEPTS, INC

448.03 BOB BARKER COMPANY INC 30096.20 BORDUN TRUCKING, LTD

1074.83 BRAUN INTERTEC CORPORATION 341.78 CANON FINANCIAL SERVICES

814.09 CO-OP SERVICES, INC. 438.90 CRAGUN’S CONFERENCE & GOLF RES

336.17 CREATIVE FORMS & CONCEPTS INC 875.65 DOUBLETREE PARK PLACE HOTEL

6077.50 HASBARGEN FARMS INC 520.00 HOFFMAN, DALE, & SWENSON, PLLC

780.93 LAKE OF THE WOODS FOODS 325.00 PAT LECLAIRE ELECTRIC (DBA)

2352.50 LOW HIGHWAY DEPT 6476.00 LOW SOIL & WATER CONS. DIST.

355.18 MADDEN’S ON GULL LAKE 6077.50 TIM MIOVAC

4406.16 MN COUNTIES COMPUTER CO-OP 801.68 KENNETH MOORMAN

5492.88 LAW MOREN 459.93 NAYLOR’S HEATING & REFRIGERATI

4930.00 NORMAN JOHNSON TRUCKING, INC. 619.44 RODERICK RONE JR

1750.00 SJOBERG’S INC 5865.00 DENNIS STAVIG

845.50 UAP DISTRIBUTION INC 9813.00 VANGUARD APPRAISALS, INC

2083.33 WIDSETH SMITH NOLTING&ASST INC 9631.52 ZIEGLER, INC

35 PAYMENTS LESS THAN $300 4,788.03

FINAL TOTAL $117,500.12

Further moved to authorize the payment of auditor’s warrants as follows:

June 24, 2008 $ 7,425.17

June 27, 2008 $ 62,637.15

July 1, 2008 $ 232,089.99

July 1, 2008 $ 49,840.65

Seconded by Commissioner Bredeson and the same being put to a vote, was unanimously carried.

County Auditor John W. Hoscheid discussed the tax-forfeited land sale. John also requested approval of a lease with the Department of Public Safety for a motorcycle skill test course to be located in the south parking lot of the Government Center.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-07-01

State of Minnesota Lease Agreement with the Department of Public Safety

BE IT RESOLVED, that Lake of the Woods County will enter into a lease agreement with the State of Minnesota, Department of Administration acting for the benefit of the Department of Public Safety for an area approximately 30’x75’ in the south parking lot of the County Government Center for the use only as a motorcycle skill test course beginning July 1, 2008 and terminating June 30, 2009.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid and County Board Chair Kim Bredeson are hereby authorized to sign such lease upon the approval of the County Attorney.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:20 p.m.

Attest: Approved: July 22, 2008

____________________________ _____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Chairman

Special County Board Meeting

July 9, 2008

The Lake of the Woods County Board of Commissioners met in special session on Wednesday, July 9, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman. Also present were County Auditor John W Hoscheid and Ralph Christopherson. Chair Bredeson called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance. Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Sheriff Dallas Block met with the board to discuss and review all Sheriff related budgets.

Motion was made by Commissioner Arnesen to pay claim numbers 1274 and 270 which were pulled from payment on July 8, 2008. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota Counties Insurance Trust, Account Executive Gail Sater met with the board and reviewed the Lake of the Woods County coverage document.

The board rescheduled the Land & Water Planning budget review for Tuesday, July 15, 2008.

The board discussed other departmental budgetary items.

The next special board meeting to discuss budgets will be Tuesday, July 15, 2008, at 7:00 a.m.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 12:00 p.m.

Attest: Approved: July 22, 2008_________________________

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

Special County Board Meeting

July 15, 2008

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 15, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman. Also present was County Auditor John W Hoscheid. Chair Bredeson called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance. Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director Nancy Wendler and Fiscal Officer Christine Hultman met with the board to discuss and review Social Service budgets.

Land & Water Planning Director Josh Stromlund met with the board to review the Land & Water budgets.

MIS Director Brent Birkeland met with the board to review the MIS budget and discuss the technology fund.

County Recorder Sue Ney met with the board to review the Recorders budget. The board requested the County Recorder to submit a copy of the MN Statute and a summary of the enhancement fund in the next county board packet.

Human Resources Director, Wade Johannesen met with the board to review the Human Resource budget.

The board discussed other departmental budgetary items.

The next special board meeting dates to discuss budgets will be Wednesday, July 23, 2008 and Thursday, July 24, 2008.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 10:40 a.m.

Attest: Approved: July 22, 2008

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

Commissioner Proceedings

July 22, 2008

The Lake of the Woods County Board met in regular session on Tuesday, July 22, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Travel for Dale Boretski, revised motion on solid waste, scrap metal run, public safety issues of right of ways, Lee Hervey on County Television, meeting with Judge LeDuc. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Bruce Hasbargen, Public Works Director, on September 3^rd & 4^th to Bemidji to attend the District 2 Engineers Meeting; Shelley Pepera and Rita Krause on September 7-10 to Brainerd for child support conference; Rita Krause, on August 13-15 to St. Paul for child support training; Dale Boretski, on July 27-August 8 to conduct functional testing on Manatron Tax System. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve July 8, 2008 Board Minutes, July 7, 9 & 15, 2008 Budget Minutes. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House met with the board and presented a proposal to install a 350 kw120/208 3 phase diesel standby generator with an automatic 1200 amp closed transition transfer switch. Holy explained that if the county received the EOC grant in the amount of $150,000, this project would cost the county $50,000 to have the generator installed. The consensus of the board was to have Holly continue to apply for the grant and if the county would receive the grant, the board would decide at that time if they should proceed with this project.

Feedlot Officer, Mike Hirst and Land and Water Director, Josh Stromlund met with the board and presented the 2008 Annual County Feedlot Officer and Performance Credit Report, the 18-month 2009 County Feedlot Program Delegation Agreement/Work Plan and the 18 month 2009 Work Plan Review Session Summary.

Motion was made by Commissioner Todd Beckel to authorize Feedlot Officer, Mike Hirst to sign the

18-month 2009 County Feedlot Program Delegation Agreement/Work Plan review session summary. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the 18-month 2009 County Feedlot Program Delegation Agreement and Work Plan and authorizes County Chairman to sign. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods School Enrichment Program Coordinator, Jenny Moorman met with the board

requesting funding for operational expenses for the Enrichment Program. No action was taken at this time as the board is in the 2009 budget process and will address this during that time.

The meeting was called to recess at 10:05 a.m. and reconvened at 10:15 a.m. as follows:

MIS Director, Brent Birkeland and Kendis Scharenbroich from ProWest Associates, Inc presented the WebFusion application to the board.

Motion was made by Commissioner Todd Beckel to approve the purchase of ProWest Associates, Inc. WebFusion application in the amount of $21,000 and to sign the contract for said services. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MIS Director, Brent Birkeland discussed the Economic Developments office phone service with the board. He requested that the phone service be directed through the county’s service which would relay to the Economic Developments Office cell phone.

Motion was made by Commissioner Todd Beckel to approve the access of the phone line through the county’s service. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Lee Hervey from Voyageurs Communications met with the board and discussed the FCC mandate for digital broadcasting and presented a press release to be published on the new mandate for digital broadcasting.

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:10 a.m. for the Public Hearing for the vacation of a portion of Township Road #200 (Aspen Drive). Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen discussed the vacation of the portion of the Township Road #200 with the board. No comments were heard from the floor and no letters were received. At 11:25 a.m. the board left to visit the site.

Motion was made by Commissioner Todd Beckel to close the Public Hearing at 1:05 p.m. and open the regular meeting. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

District State Aid Engineer, Lou Tasa and Public Works Director, Bruce Hasbargen met with the board. The State Aid Maintenance costs from the past 5 years was reviewed. Bruce and Lou will look into the possibility of changing the classification of a road at the Northwest Angle into a State Aid route as requested by Commissioner Arnesen.

Commissioner Arnesen also discussed the scrap metal run at the Islands and safety concerns of the tall weeds at Rail-Road crossings. Bruce will also look into both of these requests.

Public Works Director, Bruce Hasbargen met with the board requesting approval to dispose of surplus equipment and informed them that the Plat Road time line request has not been reviewed by Interim County Attorney, Michelle Moren and they will bring information back when completed.

Public Works Director, Bruce Hasbargen met with the board to discuss a request for ditch cleaning on County Ditch #1 west of CSAH #2 in Section 1, T-161-N, R-34-W (Myhre Township).

Motion was made by Commissioner Todd Beckel to set September 10, 2008 at 6:00 p.m. for a Public Hearing for Ditch #1 maintenance request. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to sell by closed bids the following used equipment:

John Deere 2010 Tractor;
Allied 395 Front End Loader for tractor;
’84 Freightliner Semi Truck;
16’ Utility Trailer.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 1:45 p.m. and reconvened at 1:47 p.m. as follows:

Economic Development Director, Wyatt Johnson, Larry Larson from AET, Co-op Manager, Kent Hanson and Northern Seeds Manager, Brent Benike met with the board to discuss the need for Rail- Service with CN to develop LP, Diesel, Fertilizer and Bulk Grains on CN sidings; such service would have numerous local economic benefits. The local residents, tourist and seasonal residents are continual inconvenienced by the CN trains with no off setting benefits to the area from CN. The consensus of the board is that the county needs to meet with CN Business Development and Marketing Department to discuss our areas transportation needs and rail based business opportunities. The board requested that County Auditor, John W. Hoscheid send a letter to the CN requesting a meeting to discuss this topic.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims and approval for the Upper Mississippi Mental Health Center contract.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 37,497.94

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Upper Mississippi Mental Health Center and Lake of the Woods County Social Services effective 07/15/08, for the provision of Adult Mental Health Crisis Services, and to authorize Social Services Director, Nancy Wendler to sign same. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Income Maintenance Supervisor, Angie Eason met with the board and gave an overview of the Income Maintenance Unit.

Social Service Director, Nancy Wendler met with the board and requested approval to enter into a client service agreement with Shred-it with a estimate cost of $60.00 per month and a fuel surcharge applied to each invoice which is not included in the estimate.

Motion was made by Commissioner Bredeson to enter into a client service agreement with Shred-it with an estimate cost of $60.00 per month for one-year. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Gale Halvorson, Wildlife Specialist from the United States Department of Agriculture (USDA) met with the board requesting approval to conduct wildlife damage management projects on properties that are controlled by Lake of the Woods County, either as tax forfeited property or public county roadways. In Lake of the Woods County, the wildlife services would be primarily trapping timber wolves and beaver.

Motion was made by Commissioner Todd Beckel to authorize County Chairman to sign the USDA

Work Initiation Document for wild life damage management. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Interim County Attorney, Michelle Moren met with the board and discussed the Tower Lease Agreement. Michelle stated that ALLETE, Inc. removed “either party can terminate contract” and the board wants that included in the contract. Michelle will put that back into the contract and send back to ALLETE Inc.

County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen met with the board requesting approval to hire a part-time Deputy Sheriff.

Motion was made by Commissioner Todd Beckel to hire Robert Gorecki as a part-time Deputy Sheriff. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 3:22 p.m. and reconvened at 3:26 p.m. as follows:

Joanne Kellner, Treasurer of the Depot Preservation Alliance met with the board requesting $3,000 from the $25,000 loan agreement with the county.

Motion was made by Commissioner Todd Beckel to authorize the Depot Preservation Alliance to borrow $3,000 from the $25,000 loan agreement with the county; with an interest only payment from the amount borrowed for 18 months at an interest rate of 3%. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Revenue $ 58,537.83

Road & Bridge $ 69,163.23

County Develp. $ 410.57

Solid Waste $ 15,329.53

$ 143,441.16

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 7/22/2008 FOR PAYMENT 7/25/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

311.31 ACME ELECTRIC 8000.00 JAMES ALSDURF, PHD, LP

361.36 AMERI PRIDE LINEN & APPAREL SE 612.32 AMERICINN OF BAUDETTE

13240.15 ANDERSON POWER AND EQUIPMENT 315.09 JERRY ANDERSON

509.41 BAUDETTE REGION 427.99 TODD BECKEL

455.00 BLUE MAXX RECYCLING 774.24 BREEZY POINT RESORT

19371.73 CO-OP SERVICES, INC. 9936.00 DHS – MOOSE LAKE CODE 462

741.12 FARMERS UNION OIL CO. 490.70 GRACETON GARAGE & BODY SHOP, I

1742.50 HASBARGEN FARMS INC 6000.00 HEADWATER REGIONAL DEVELOPMENT

1320.00 HITESMAN & ASSOCIATES, PA 5452.50 HOFFMAN, DALE, & SWENSON, PLLC

897.69 HOLTE IMPLEMENT, INC 6926.21 HOWARD’S OIL COMPANY

322.24 LAKEWOOD HEALTH CENTER 646.99 ROBERT LAPOS

406.08 LUTHERAN SOCIAL SERVICE OF MN 9781.65 MAR-KIT LANDFILL

1827.50 TIM MIOVAC 735.20 MN COUNTIES COMPUTER CO-OP

315.00 MN SOCIETY OF PROFESSIONAL ENG 1000.00 NCDPSA

1827.50 NORMAN JOHNSON TRUCKING, INC. 362.80 NW MN HOUSEHOLD HAZARDOUS

398.91 PEART & ASSOCIATES, INC 3148.84 R & Q TRUCKING, INC

427.84 ROGER’S TWO WAY RADIO, INC 314.62 RODERICK RONE JR

1827.50 DENNIS STAVIG 12170.40 STRATA CORP, INC

397.26 T R JOBBING 4180.80 UAP DISTRIBUTION INC

15885.57 UNIVERSITY OF MN 552.30 WEST GROUP

4385.22 WOODY’S SERVICE

44 PAYMENTS LESS THAN $300 4,641.62

FINAL TOTAL $143,441.16

Further moved to authorize the payment of auditor’s warrants as follows:

July 8, 2008 $ 6,271.02

July 15, 2008 $ 1,110,980.43

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval to summit certain parcels of land to the Minnesota Department of Natural Resources for sale of forfeited lands.

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 08-07-02

Resolution requesting approval of the Minnesota Department of Natural

Resources to sell parcels of land that have forfeited to the State of Minnesota for non-payment of taxes:

WHEREAS, the Lake of the Woods County Board of Commissioners desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for non-payment of taxes, and

WHEREAS, said parcels of land have been viewed by the Lake of the Woods County Board of Commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes 282.01.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby certifies that all parcels of land on the attached list have been viewed and comply with the provisions of Minnesota Statutes 85.012, 92.461, 282.01, Subd. 8, and 282.018, and other statutes that require the withholding of tax-forfeited lands from sale.

BE IT FURTHER RESOLVED, that the Lake of the Woods County Board of Commissioners hereby requests approval from the Minnesota Department of Natural Resources for the sale of said lands.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The board discussed with no action: Cormorants, fish flies and impaired waters.

Commissioner Todd Beckel discussed State Land values; comparison of other counties values and BWSR values. Commissioner Todd Beckel will discuss this with the County Assessor, Wayne Bendickson.

Notice was given that the Department of Natural Resources, Trails and Waterways will hold a Public Forum on the OHV within the Northern State Border Forest on October 9, 2008 from 4:00 p.m. to 8:00 p.m. at the Government Center in Baudette in the Commissioners’ Room.

With no further business before the board, Chairman Bredeson called the meeting to recess at 4:42 p.m.

Attest: Approved: August 12, 2008

____________________________ _____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Chairman

Special County Board Meeting

July 23, 2008

The Lake of the Woods County Board of Commissioners met in special session on Wednesday, July 23, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman. Also present was County Auditor John W Hoscheid. Chair Bredeson called the meeting to order at 7:25 a.m. and led the Pledge of Allegiance. Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor John W Hoscheid met with the board to discuss and review the Auditor, Maintenance and other misc budgets.

County Assessor Wayne Bendickson met with the board to review the Assessor budget.

County Treasurer Mark Hall met with the board to review the Treasurer budget.

Emergency Management Director Holly House met with the board to review the Emergency Management budget.

Extension Regional Director Nathan Johnson met with the board to review the Extension budget.

The board reviewed the County Attorney budget.

County Veterans Officer Rick Rone met with the board to review the Veterans budget. Rick discussed the fair board appropriation and stated they were asking for the same appropriation. The board asked him to investigate sharing costs of a new lawn tractor/mower.

The board reviewed correspondence received from the County Recorder with regards to the enhancement fund.

The next special board meeting dates to discuss budgets will be Tuesday, July 29, 2008 at 8:00 a.m.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 12:36 p.m.

Attest: Approved: August 12, 2008

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

Special County Board Meeting

July 29, 2008

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 29, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman. Also present was County Auditor John W Hoscheid. Chair Bredeson called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance. Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board reviewed the Social Services preliminary budget and discussed options with Social Services Director Nancy Wendler. The board directed Nancy to reduce the out of home placement line items by $65,000.

The board reviewed the Highway preliminary budget and discussed options. They discussed the draft township levy with a potential 5% increase.

The board reviewed the Solid Waste preliminary budget.

The board reviewed the Revenue preliminary budget and discussed other options. They reduced the capital outlay by $30,000 and added $30,000 to reserves for building. They discussed the market value credit of $205,000, PILT payments and salaries.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 1:02 p.m.

Attest: Approved: August 12, 2008

______________________________ ___________________________________

John W Hoscheid Kim Bredeson

County Auditor Chair of the County Board

July, 2007

Commissioner Proceedings

July 10, 2007

The Lake of the Woods County Board met in regular session on Tuesday, July 10, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson, and Moorman. Also present were: County Auditor John W. Hoscheid, John Oren, and Sandy Williamson. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the pledge of allegiance.

Motion by Commissioner Bredeson to approve the agenda with the following addition: EMPG Grant. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the minutes of June 26, 2007, with corrections. Seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

Social Service Director, Nancy Wendler met with the board and requested approval of claims.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Commissioner’s Warrants $28,102.69

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

MIS Director, Brent Birkeland met with the board for approval of the updated Amended and Restated Joint Powers Agreement with Minnesota Counties Computer Cooperative (MCCC) and signature on the agreement. The update references MN Statutes that limit individual member liability in joint arrangements.

Motion by Commissioner Bredeson to approve the Amended and Restated Joint Powers Agreement with Minnesota Counties Computer Cooperative (MCCC) and to authorize the County Board Chair to sign contingent on the approval of the County Attorney. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Emergency Management Director, Holly House met with the board and presented the Pandemic Flu Plan for approval.

Motion by Commissioner Bredeson to approve the Pandemic Flu Plan for Lake of the Woods County. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Holly also reviewed the Emergency Management Program Grant (EMPG) with the board in the amount of $7,781.

Motion by Commissioner Arnesen to approve the EMPG Grant as presented. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block met with the board for approval of the Federal Boating Safety Supplement Grant Agreement and resolution.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 07-07-01

WHEREAS, under the provisions of M.S. 84.085 Subd 1(c), the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, M.S. Section M.S. 84.085 Subd 1 (c) provided for the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of July 1, 2007 through September 14, 2007 in the amount of $6,802.00.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Jenny Moorman, with the Lake of the Woods School Enrichment Program, met with the board requesting funding from the County. There was discussion regarding what actually is “School –Wide Enrichment Program”. Jenny explained the various components of the program and how it affects the students in addition to alternative projects for their efforts on learning. The consensus of the Board was to follow the budget protocol and there was no action taken.

The board discussed the 2008 Lake of the Woods County Budget. Chairman of the Board discussed the following. Levy discussion, various funding sources, designated equipment fund, rates by townships to be determined at a later date, increase 3% in county levy, $50.00 increase in health insurance, 3% salary increase for all non-elected official county employees, and county program aid distribution of funds to remain the same as 2007. All budget request forms should be turned into the Auditor’s office by July 24^th. Budget meetings will be held on July 26th, 27th, 30th and 31^st, from 7:00 a.m. to 12:00 p.m.

Public Works Director, Bruce Hasbargen met with the board.

The County Board Chair closed the regular meeting at 11:00 a.m. and as advertised opened the Highway Public Hearing at 11:00 a.m.

The Highway Public Hearing was closed at 12:00 p.m. and the meeting reconvened as follows:

Motion by Commissioner Arnesen to approve the 5-Year Plan as presented by the County Public Works Director. Seconded by Commissioner Moorman and the same being put to vote was duly carried.

The meeting was recessed at 12:07 p.m. and reconvened at 1:00 p.m. as follows:

Land and Water Planning Director, Josh Stromlund met with the board. The board discussed the zone change for Mike Reed. Josh presented the Findings of Fact and Decision:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Mike Reed Date: July 10, 2007

Project Proposal: Applicant is requesting a zone change from a Natural Environment District to a Residential Development District and a Commercial-Recreation District for the purpose of platting a subdivision.

Is the requested use consistent with maintaining the public health, safety, and welfare? YES (X) NO ( )

Why or why not? A mandatory Environmental Assessment Worksheet (EAW) has been conducted and all comments were addressed. The Lake of the Woods County Board of Commissioners issued a “Negative Declaration” on June 12, 2007, therefore; an Environmental Impact Statement (EIS) is not necessary. The EAW process investigates the possible impacts to fish, wildlife, water and ecologically sensitive resources, land suitability, impact of water quality, erosion and sedimentation potential, traffic capacity and emissions that the project may produce.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( )

Why or why not? This project is not located within the shoreland area of a river or lake. However, runoff from the road and ditch construction along with the increase in the amount of impervious surface, the runoff will eventually make it to Bostic Creek and Lake of the Woods through the existing county ditches. As part of the subdivision process, to ensure erosion and sedimentation is controlled on-site, a Stormwater Management Plan will be developed, which will include temporary and permanent erosion control methods.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( )

Why or why not? Grading and filling activities will consist of constructing roads and ditches, dwellings, out-buildings, and septic systems, which will alter the site’s existing topography, drainage features and vegetative cover. However, out of the ~110 acres in this proposal, ~6.5 acres will be converted into dwellings and septic systems (54 lots x 2500 sq ft structures + 2800 sq ft septic system), ~ 2.5 acres for driveway (54 x 2000 sq ft), ~9 acres for road and ditch construction (6000 lineal feet x 66’ ROW) and ~1 acre for out-building construction (54 x 768 sq ft). Total approximate grading and filling activity will be 19 acres. It is presumed that landowners will take it upon themselves to plant trees shelterbelts which will provide privacy, screening and reduce noise.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X) NO ( )

Why or why not? According to the county’s 100 year floodplain layer, which is generated from the county’s GIS program, the land in question is not located within the floodplain.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

YES (X) NO ( )

Why or why not? This component has been addressed in the EAW process and will be addressed as part of the Stormwater Management Plan.

6. Is the site in harmony with existing and proposed access roads?

YES (X) NO ( )

Why or why not? The proposed road design has preliminary approval Highway Engineer. Modifications or changes, if needed, will be addressed as per the platting process.

7. Is the requested use compatible with adjacent land uses?

YES (X) NO ( )

Why or why not? This area has a history of mixed commercial and residential uses. There are five resorts located in the immediate area and numerous residential dwellings. The properties owned by the resorts are commercial zoned and the subdivisions located to the east of the property in question is also commercial zoned but primarily has residential use.

8. Does the requested use have a reasonable need to be in a shoreland location?

YES ( ) NO ( )

Why or why not? Not applicable, the project is not located within the shoreland area.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such? YES (X) NO ( )

Why or why not? The liquid waste to be generated will consist primarily of waste generated from dwellings. The property (other than the wetland areas) has adequate soils to handle some type of septic system. Dwellings will be sized according to Chapter 7080. Industrial wastewater treatment systems receiving nonhazardous wastes and systems serving facilities not classified as dwellings are regulated by the United States Environmental Protection Agency as Class V injection wells under Code of Federal Regulations, title 40 parts 144 and 146. These federal regulations, along with Chapter 7080, cover systems serving other establishments and systems serving more than 20 persons.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance? YES ( ) NO ( )

Why or why not? Not applicable, the project is not located within the shoreland area.

11. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( )

Why or why not? Adjacent properties have individual wells and the property (other than the wetland areas) has adequate soils to handle some type of septic system.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate? YES ( ) NO ( )

Why or why not? Not applicable, the project is not located within the shoreland area.

If all answers to the Findings of Fact-Criteria are “Yes” the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows: The recording of the zone change request be submitted simultaneously with the recording of the final plat to ensure that each lot and block designation is finalized.

Approved (X) Denied ( )

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

Motion by Commissioner Patty Beckel to approve the zone change, requested by Mike Reed, from a Natural Environment District to a Residential Development District and a Commercial-Recreation District for the purpose of platting a subdivision; with the condition that the zone change be recorded simultaneously with the recording of the final plat to ensure that each lot and block designation is finalized. Seconded by Commissioner Moorman and the same being put to a vote was duly carried.

Land and Water Planning Director, Josh Stromlund reviewed approved conditional use permits for Terry Senkyr, Cindy Snobeck and William Schillewaert.

Terry Senkyr: Conditional Use Permit review – no violation, will revisit as needs arise.

Cindy Snobeck: Conditional Use Permit review – no complaints at this time.

William Schillewart: Conditional Use Permit review – Josh is to get further information on the commercial operation and vegetative buffer and contact William Schillewaert.

Land and Water Planning Director, Josh Stromlund presented the 2008-2009 Challenge Grant Application and stated the County will receive $11,553.

Land and Water Planning Director, Josh Stromlund & Corryn Trask, with the Lake of the Woods Soil & Water District, gave an update on the Bostic Creek Watershed. They reviewed where we are at the present time and where we are headed with all the government agencies, necessary prevention and possible solutions. Land and Water Planning Director, Josh Stromlund is to continue to update the Board of Commissioners of their progress.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

It was the consensus of the board to pull claim number 1069 for further review at the next regular board meeting July 24, 2007.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Revenue $ 37,385.88

Road & Bridge $ 97,470.23

County Development $ 200.00

Solid Waste $ 20,246.29

$ 155,302.40

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 7/10/2007 FOR PAYMENT 7/13/2007

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

675.00 SAMUAL ALBRECHT 359.96 AMERI PRIDE LINEN & APPAREL SE

1734.95 ANDY’S GARAGE, INC. 675.00 ASSN OF MN COUNTIES

1203.18 RUSS BARRETT 25845.10 BORDUN TRUCKING, LTD

519.83 BREEZY POINT RESORT 308.21 CANON FINANCIAL SERVICES

3174.09 CO-OP SERVICES, INC. 4612.50 KELLY COLE

645.59 DEAN’S HARDWARE 6956.25 EARTHWORKS CONTRACTING INC

1200.00 CITY FARGO, NORTH DAKOTA 3937.50 KEN FISH

330.00 JOHN HAGLUND 4781.25 HASBARGEN FARMS INC

3605.00 BYRON HAUGER 590.00 HIBBING COMMUNITY COLLEGE

4568.79 HOWARD’S OIL COMPANY 359.47 CHARLES KOTHRADE

846.05 LAKE OF THE WOODS FOODS 780.85 LAKES GAS CO.

8625.00 LAVALLA SAND & GRAVEL INC 597.10 LOCATORS SUPPLIES INC

2273.73 LOW HIGHWAY DEPT 302.67 LUTHERAN SOCIAL SERVICE OF MN

11908.80 MAR-KIT LANDFILL 520.65 MARVIN HOME CENTER

540.16 JIMMY MCCOURT 984.55 SCOTT MCKAY

4762.50 TIM MIOVAC 4279.14 MN COUNTIES COMPUTER CO-OP

2500.00 MN MUNICIPAL UTILITIES ASSOC 300.00 MN OFFICE OF ENTERPRISE TECHNO

330.00 MN POLLUTION CONTROL AGENCY 460.99 JEROME MOLINE

2677.51 LAW MOREN 3975.00 NORMAN JOHNSON TRUCKING, INC.

404.17 NORTHERN FARMERS CO-OP 700.00 NORTHLAND COMMUNITY & TECHNICA

320.28 NORTHWEST MECHANICAL SERVICE I 2027.40 LESLIE PULLAR

703.77 QUILL CORPORATION 1820.72 R & Q TRUCKING, INC

320.47 REED’S SPORTING GOODS 1750.00 RINKE-NOONAN

946.38 RODERICK RONE JR 1000.00 SCHOOL DISTRICT–390

1750.00 SJOBERG’S INC 5160.51 STRATA CORP, INC

4725.00 T & M SALES DBA 5016.96 UAP DISTRIBUTION INC

1200.00 UND FORENSIC PATHOLOGY 1003.20 US FOOD SERVICE

2640.00 VOYAGEURS COMTRONICS, INC 625.00 WIDSETH SMITH NOLTING&ASST INC

3145.70 WOODY’S SERVICE

57 PAYMENTS LESS THAN $300 7,296.47

FINAL TOTAL $155,302.40

Further moved to authorize the payment of auditor’s warrants as follows:

June 26, 2007 $ 3,100.54

June 29, 2007 $ 1,497.50

July 3, 2007 $ 98,639.27

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

County Auditor, John W Hoscheid reviewed DNR Ditch correspondence with the board. The County Board requested the Auditor’s office to respond to the Administration Law Judge by July 18, 2007.

Commissioners Bredeson and Patty Beckel updated the board of the last department head meeting. Discussed topics were:

Passports;
Human Resource office; County Auditor, John W Hoscheid was requested to RFP for a Contract Human Resource person for two days a week;
Consent agenda discussion;
Attorney discussion – fulltime vs. part-time;
Flexible Department Heads schedules;
Leadership and Strategic planning document – to be addressed next board meeting

Commissioner Arnesen updated the Board on his meeting with US Representative Collin Peterson and US Senators Amy Klobuchar and Norm Coleman.

The Commissioners agreed to have the Comprehensive Land Use Planning Board Committee to work with the DNR land exchange program and update the board regularly.

Motion by Commissioner Arnesen to add Commissioner Moorman to the Comprehensive Land Use Planning Board Committee. Seconded by Commissioner Patty Beckel and the same being put to a vote was duly carried. It was noted that with three commissioners on the Comprehensive Land Use Planning Board Committee, scheduled meetings will be posted.

Correspondence was reviewed regarding the NW Gasifier Project.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 3:40 p.m.

Attest: Approved: July 24, 2007

________________________________ ____________________________________

John W Hoscheid Todd Beckel

County Auditor Chairman of the County Board

Commissioner Proceedings

July 24, 2007

The Lake of the Woods County Board met in regular session on Tuesday, July 24, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners, Patty Beckel, Todd Beckel, Arnesen, Moorman and Bredeson. Also present were County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Sandy Williamson and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Bredeson to approve the agenda with the following addendum items: consideration of claim number 1069, which was pulled from July 10, 2007 meeting, Highway software, budget items, City of Williams and Baudette deeds and union discussion. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: travel for Holly House to Breezy Point on September 16-19 for MN Association of Emergency Managers Conference; Janet Rudd to St. Cloud on September 13-14 for Annual MDRA Conference; Marti Carlson to Bemidji on September 5-7 for District 2 Highway Accountants meeting; Bill Sindelir to Breezy Point on September 26-29 for MN/DOT Right of Way Professionals Workshop; Bruce Hasbargen to Grand Rapids on September 13-14 for MN Solid Waste Administrators Association Annual Conference. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the minutes of July 10, 2007. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board for approval of claims, lawful gambling for Ducks Unlimited, approval of claim number 1069 from the July 10, 2007 meeting, budget dates and update on deeds for the City of Williams and Baudette.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Revenue $ 184,550.28

Road & Bridge $ 147,359.60

County Development $ 241.64

Solid Waste $ 4,29075

184,550.28

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 7/24/2007 FOR PAYMENT 7/27/2007

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

710.97 RUSS BARRETT 8307.00 CERES EQUIPMENT INC

13063.93 CO-OP SERVICES, INC. 1500.00 KELLY COLE

14868.89 CONTECH CONSTRUCTION PRODUCTS 509.63 CUSTOM AUTOBODY AND REPAIR

712.50 EARTHWORKS CONTRACTING INC 700.00 ERICKSON TIMBER PRODUCTS

1443.75 KEN FISH 750.00 LEE HANCOCK

712.50 HASBARGEN FARMS INC 7385.00 HOFFMAN, DALE, & SWENSON, PLLC

1425.00 LAVALLA SAND & GRAVEL INC 370.62 LUTHERAN SOCIAL SERVICE OF MN

712.50 TIM MIOVAC 380.67 MN OFFICE OF ENTERPRISE TECHNO

300.00 MN SOCIETY OF PROFESSIONAL ENG 3307.20 MONITOR TIRE DISPOSAL, INC

1537.50 NORMAN JOHNSON TRUCKING, INC. 800.00 NORTH EAST TECHNICAL SERVICE,I

4989.69 NORTHWEST ANGLE&ISLAND FREIGHT 340.19 OFFICE DEPOT

1294.02 POWERPLAN 700.00 PRO-WEST & ASSOCIATES, INC

453.93 ROAD MACHINERY & SUPPLIES CO 2545.35 SOFTWARE HOUSE INTERNATIONAL,

1096.11 STRATA CORP, INC 1441.13 GEORGE SWENTIK

712.50 T & M SALES DBA 86613.53 TRI-CITY PAVING INC

15391.64 UNIVERSITY OF MN 1265.22 WALKER PIPE & SUPPLY

782.75 WAYNE’S BODY SHOP-DBA 515.08 WEST GROUP

50 PAYMENTS LESS THAN $300 8,352.61 FINAL TOTAL……. $185,991.41 *

Further moved to authorize the payment of auditor’s warrants as follows:

July 10, 2007 $ 2,615.05

July 10, 2007 $ 59,556.84

July 18, 2007 $ 14,893.88

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The board discussed claim number 1069, which was pulled from July 10, 2007 meeting.

Motion by Commissioner Arnesen to approve the claim against the county as follows:

Revenue $1,441.13

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen that all appointed committee members need to have board approval for payment by the county prior to overnight travel/out of state travel. Seconded by Commissioner Patty Beckel and the same being put to vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the application for exempt gambling for Lake of the Woods Ducks Unlimited for a raffle, which well be held at Sportsman’s Lodge on September 15, 2007. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The board discussed the upcoming department budget session. The protocol will be that each department head should bring in the number of employees of which they request a step increase and the associated cost of each, bring in any major budget changes with explanation of why; and the department heads personal request of increase.

County Auditor John W. Hoscheid discussed the City of Baudette lots in which the City needs to provide the Department of Revenue with the name of the Housing Regional Development Authority according to MN Statue 469; the City of Williams deed for the Madoll lot was discussed and is in the process of being resolved by the State; John informed the board that he has had two requests for the RFP for the Human Resource Director.

Social Services Director, Nancy Wendler met with the board and requested approval of claims and discussed the Prepaid Medical Assistance Program (PMAP).

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Commissioner’s Warrants $31,096.56

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the BluePlus Prepaid Medical Assistance (PMAP) request for proposal. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

The board discussed the Government Center North’s window replacement. The consensus of the committee was to go with the Infinity fiberglass replacement windows by Marvin Windows. The contractor would be JD’s United States Seamless, Inc. out of Roseau MN, because they are the local contract installers for this area.

Motion by Commissioner Arnesen to accept the bid of JD’s United States Seamless Inc. for option 2 of the proposal for $24,120.00 for Marvin’s Infinity windows with the funding from the Social Services reserves. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Northwest Community Action Director, John Wynn met with the board requesting approval of Minnesota Small Cities Development Program Contract, Resolutions of adoption of Residential Antidisplacement and Relocation Assistance Plan, Excessive Force Policy and Fair Housing Plan; motion to authorizing Chairman Todd Beckel to sign the certification for a drug-free workplace.

Motion by Commissioner Moorman to enter into the Administrative Services Contract between Lake of the Woods County and Northwest Community Action, Inc. for the Minnesota Small Cities Development Program for establishing a “Buy-Fix-Sell program and authorize Chairman Todd Beckel to sign. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 07-07-01

Adoption of Residential Antidisplacement and Relocation Assistance Plan

BE IT RESOLVED the Lake of the Woods County Board of Commissioners hereby adopts the Residential Antidisplacement and Relocation Assistance Plan for Lake of the Woods County, Minnesota.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to authorize Chairman Todd Beckel to sign the Certification for a Drug-Free Workplace according to the Department of Housing and Urban Development (HUD) certification. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The following Resolution was offered by Commissioner Bredeson and moved for adoption:

Resolution No. 07-07-02

Prohibition of the use of Excessive Force

WHEREAS, Lake of the Woods County has received federal funding through the Minnesota Small Cities Program (SCDP) under the HUD Community Development Block Grant Program (CDBG) and,

WHEREAS, Section 519 of the Department of Veteran Affairs and U.S. Department of Housing and Urban Development, and Independent Agencies Appropriations Act of 1990 requires that all CDBG recipients adopt and enforce a policy to prohibit the use of excessive force by law enforcement agencies within the recipient’s jurisdiction against any individuals engage in non-violent civil rights demonstrations; and

WHEREAS, all recipients of CDBG funds are further required to follow a policy of enforcing applicable state and local laws against physically barring entrances or exits to a facility that is the subject of a non-violent protest demonstration; and

WHEREAS, the Lake of the Woods County endorses a policy prohibiting the use of excessive force and will inform all law enforcement agencies within its jurisdiction of this policy,

NOW, THEREFORE, BE IT RESOLVED, Lake of the Woods County hereby prohibits any law enforcement agency operating within its jurisdiction from using excessive force against any individuals engaged in nonviolent civil rights demonstrations. In addition, Lake of the Wood County agrees to enforce any applicable state or local laws against physically barring entrances or exits from a facility or location that is the subject of a non-violent protest demonstration. Lake of the Woods County further pledges enforcement of this policy within its jurisdiction and encourages any individual or group who feels that Lake of the Woods County has not complied with this policy to file a complaint.

Information and assistance relative to excessive force complaints shall be provided by calling the Lake of the Woods County Auditor’s Office at 218-634-2836.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following Resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 07-07-03

Adoption of Fair Housing Plan

BE IT RESOLVED, the Lake of the Woods County Board of Commissioners hereby adopts the Fair Housing Plan for Lake of the Woods County, Minnesota.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

The meeting was called to recess at 10:12 a.m. and reconvened at 10:20 a.m. as follows:

Bud Hansen and Larry Olson, representing the Oktoberfest Committee met with the board to discuss the Community Service Storage Building, which was previous discussed with the board back in November of 2005. They presented the board with the proposed plans and estimated cost for the concrete and building materials. The board still supports the possibility of the construction of the building; however, they would like representatives from the Lake of the Woods Fair Association to meet with them to discuss more details.

MIS Director, Brent Birkeland met with the board to update them on the last Technology Committee meeting. The committee discussed the creation of a Technology Fund for perpetual countywide technology procurement. The committee agreement was that the delivery of services and public data online was a top priority along with internet access to maps, documents and tax records. Brent explained that in the next month, the committee would review expenditures over the last few years and attempt to identify immediate and future costs that will allow for cost effective, cross departmental technology that would draw from a permanent funding process such as the Technology Fund.

Land and Water Planning Director, Josh Stromlund met with the board requesting that a Public Hearing be set to review proposed ordinance changes.

Motion by Commissioner Arnesen to set a public hearing for August 28, 2007 at 1:10 p.m. to review the proposed ordinance changes. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval for purchases of a computer, software and an excavator.

Motion by Commissioner Bredeson to authorize the Public Works Director to purchase a computer not to exceed $2,000 for the highway department. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to authorize Pubic Works Director to purchase the AutoCAD software updates up to $11,500 from the highway department’s budget. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to authorize the Public Works Director to purchase and excavator not to exceed $135,000 for the highway department. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The meeting was called to recess at 11:45 a.m. and reconvened at 1:00 p.m. as follows:

The board discussed the meeting with the Union Representative requesting the board to consider performance evaluation for step increases. No board action was taken.

Interim County Attorney, Michelle Moran met with the board to update them on how things were working out in the office. The board requested that she meet with them once a month. (some conflicts may occur due to scheduling problems).

The following committee updates were given: Airport Commission purchased a fuel truck; Building Committee discussed storage space for vehicles and Joint Powers Natural Resource board hired an attorney for the DNR rule changes for ditch payments.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 1:58 p.m.

Attest: Approved: August 14, 2007

_________________________ _____________________________

John W. Hoscheid, County Auditor Todd Beckel, Chairman

Special County Board Meeting

July 30, 2007

The Lake of the Woods County Board of Commissioners met in special session on Monday, July 30, 2007, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel and Ken Moorman. Absent was Commissioner Bredeson. Also present was County Auditor John W Hoscheid. Chair Todd Beckel called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance. Chair Todd Beckel laid the ground rules for the upcoming budget, these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion by Commissioner Patty Beckel to approve the agenda for the special meeting today with additions. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Meeting with the board to discuss budgets and salaries were the following departments: MIS, Treasurer, Land & Water, Recorder, Assessor, Emergency Management, Sheriff and Social Services.

There was discussion of potential funding for ANI. Commissioner Patty Beckel to facilitate the same and report back to the board.

The next special board meeting to discuss budgets will be Tuesday, July 30, 2007.

There being no further business before the Board, Chair Todd Beckel declared the meeting in recess at 1:00 p.m.

Attest: Approved: August 14, 2007

______________________________ ___________________________________

John W Hoscheid Todd Beckel

County Auditor Chair of the County Board

Special County Board Meeting

July 31, 2007

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 31, 2007, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel and Ken Moorman. Absent was Commissioner Bredeson. Also present was County Auditor John W Hoscheid. Chair Todd Beckel called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance. Chair Todd Beckel laid the ground rules for the upcoming budget, these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion by Commissioner Arnesen to approve the agenda for the special meeting today with additions. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Meeting with the board to discuss budgets and salaries were the following departments: Auditor, Veterans Service Officer, Extension and Highway. Other budgets discussed were Maintenance, Attorney and misc departments.

Motion by Commissioner Todd Beckel to support and approve the request for twenty (20) days donation of vacation for a catastrophic illness. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The Commissioners requested the County Auditor to review and provide salaries for elected officials and department heads from the data base.

Discussion regarding tax levies was had, and for budget purposes only, to calculate 4% increase for County levy and 10% increase for Township Road & Bridge levy. The proposed levy will be finalized at the next budget meetings.

The next special board meetings to discuss budgets will be Monday, August 6^th and Tuesday, August 7^th, starting at 7:00 a.m.

There being no further business before the Board, Chair Todd Beckel declared the meeting in recess at 1:00 p.m.

Attest: Approved: August 14, 2007

______________________________ ___________________________________

John W Hoscheid Todd Beckel

County Auditor Chair of the County Board

GOVERNMENT CENTER

206 8th Ave SE Baudette, MN 56623

BOARD MEMBERS

ASSESSOR

Suite #296

AUDITOR/TREASURER

Suite #260

ATTORNEY

Suite #240

COURT OF ADMINISTRATION

Suite #250

EMERGENCY MANAGEMENT

Suite #300

HUMAN RESOURCES

IT/GIS

Suite #210

LAND & WATER

Suite #290

PUBLIC WORKS

306 8th Ave SE, Baudette, MN

RECORDER

Suite #280

SHERIFF'S OFFICE

Suite #300

SOCIAL SERVICES

Suite #200

COMMUNITY

206 8th Ave SE Baudette, MN 56623

AREA LINKS

HOW DO I...

ASSESSOR

AUDITOR

COURT OF ADMINISTRATION

EMERGENCY MANAGEMENT

LAND & WATER

PUBLIC WORKS

RECORDER

GOVERNMENT CENTER

206 8th Ave SE Baudette, MN 56623

BOARD MEMBERS

ASSESSOR

Suite #296

AUDITOR/TREASURER

Suite #260

ATTORNEY

Suite #240

COURT OF ADMINISTRATION

Suite #250

EMERGENCY MANAGEMENT

Suite #300

HUMAN RESOURCES

IT/GIS

Suite #210

LAND & WATER

Suite #290

PUBLIC WORKS

306 8th Ave SE, Baudette, MN

RECORDER

Suite #280

SHERIFF'S OFFICE

Suite #300

SOCIAL SERVICES

Suite #200

COMMUNITY

206 8th Ave SE Baudette, MN 56623

AREA LINKS

HOW DO I...

ASSESSOR

AUDITOR

COURT OF ADMINISTRATION

EMERGENCY MANAGEMENT

LAND & WATER

PUBLIC WORKS

RECORDER

Category: July

July 9, 2009

July 7, 2008

July 10, 2007

GOVERNMENT CENTER

LAW ENFORCEMENT CENTER

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623