June 15th, 2020

LAKE OF THE WOODS COUNTY
BOARD OF APPEAL AND EQUALIZATION

JUNE 15, 2020

The Lake of the Woods County Board of Appeal and Equalization met on Monday, June 15, 2020, in the
Commissioners’ Room of the Lake of the Woods County Government Center.
CALL TO ORDER
County Board Chair Jon Waibel called the meeting to order at 6:00 p.m. with the following members
present: Commissioners: Cody Hasbargen, Jon Waibel, Joe Grund, Buck Nordlof and County Auditor-
Treasurer Lorene Hanson. Absent was Commissioner Ed Arnesen. Also present were: County Assessor
Mary Jo Otten, Assessment Specialist Alisa Jacobson and County Engineer AJ Pirkl. County Recorder Sue
Ney had sworn in the members of the Lake of the Woods County Board of Appeal and Equalization for
2020 on June 9, 2020.
County Board Chair Jon Waibel explained the purpose of the Board of Appeal and Equalization. He
reminded the public that this meeting was only to hear appeals of the estimated market value (EMV) or
classification, not for taxes or prior years’ assessments. He further explained that all appeals would be
heard before any action would be taken.
COUNTY ASSESSOR
County Assessor Mary Jo Otten explained that the valuation period is from sales during October 1, 2018
through September 30, 2019, and discussed adjustments that had been made during the past year. This year
the County did require appointments for the Board of Appeal and Equalization Meeting and can end the
meeting prior to 7:00 p.m. if all appointments have been heard and addressed.
PROPERTY OWNERS
County Assessor Mary Jo Otten presented a list of property owners that had contacted her prior to the
meeting and her recommendations to the Board: See attachment.
Action
Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried
unanimously to accept the Lake of the Woods County Assessor’s recommendations for the parcels on the
attached list, which were presented to the Board of Appeal and Equalization.
COUNTY ENGINEER GRADE/STEP REVIEW
The Commissioners discussed the County Engineer’s salary, step and vacation time. The Commissioners
asked for these items to be put on the board meeting agenda for June 23, 2020.
ZIPPEL BAY JETTY APPROVAL OF LETTER
Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and
carried unanimously to approve a letter from Lake of the Woods County and Lake of the Woods Soil and
Water Conservation District regarding channel maintenance for Zippel Bay Harbor on Lake of the Woods to
be sent to US Congressman Collin Peterson, MN Representative Matt Grossell, US Senators Amy
Klobuchar and Tina Smith, MN Senator Paul Utke and MN Governor Tim Walz.
ADJOURN
Motion
Motion was made by Commissioner Cody Hasbargen to adjourn the County Board of Appeal and
Equalization meeting for 2020. The motion was seconded by Commissioner Buck Nordlof and the same
being put to a vote, was unanimously carried. County Board Chair Jon Waibel adjourned the Lake of the
Woods County Board of Appeal and Equalization meeting for 2020 at 6:35 p.m.
Attest: Approved: June 23, 2020

Page 2 of 2


Lorene Hanson, County Auditor-Treasurer Jon Waibel, County Commissioner Board Chair

June 9, 2020

AGENDA – Tuesday, June 9, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda
Approve Minutes of May 26, 2020

Approve Minutes of June 2, 2020

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims
  • Rainy River Resort Liquor License

9:15 a.m. #4 Recorder

  • Document Recording Process

9:25 a.m. #5 Lake of the Woods County Fair Board

9:40 a.m. #6 U.S. Census Representative

10:00 a.m. #7 Clementson Wayside Park

  • Mike Larson

10:15 a.m. #8 Lake Access

  • Zippel Bay Jetty

10:25 a.m. #9 ArmstrongLOW, LLC aka Wigwam Resort Deck/Structures

10:40 a.m. #10 Land and Water Planning

  • Consideration of Conditional Use Permit #20-04CU by Shawn Wendler & Shawna Brasgalla

10:55 a.m. #11 County Highway/Landfill

  • Highway Update
  • 1st Avenue Project Approval 
  • Spray Attachment for Tractor
  • CSAH 31 Construction Update 
  • Soil Boring Approval 
  • Landfill Update

11:10 a.m. #12 MIS

  • Extend Contract: Eagleview (pictometry) 
  • Permission to Hire
  • County Website

11:25 a.m. #13 COVID-19

  • Update
  • Other Concerns

Upcoming Meeting Date and Location Changes:

Please note changes to the meetings on June 16th and July 14th.  The meeting scheduled on Tuesday, June 16, 2020 at the Northwest Angle will now be held on Tuesday, July 14, 2020.  This will change the start time and location of the July 14, 2020 meeting to 10:00 a.m. at the Northwest Angle with the actual meeting location still to be determined.

Old/New Business

  • Lessard–Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

June 9th, 2020

Commissioner Proceedings

June 9, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 9, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, and County Attorney James Austad.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following additions: Northwest Angle and Sandy Shores Concerns, Ditch Spraying Concern, Sheriff’s Office Boat and Water Grant, and Recorder Oath for Board of Equalization.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the official and summarized minutes of June 2, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrant’s $8,138.52, Commissioners Warrant’s $949.23, Commissioners Warrant’s $10,551.26.

RECORDER

Oath for Board of Equalization

County Recorder, Susan Ney, provided the oath and swore in all six members of the Board of Equalization for the upcoming Board of Appeal and Equalization meeting to be held on Monday, June 15, 2020 at 6:00 p.m. at Lake of the Woods County Government Center in the Commissioners’ Room. 

Document Recording Process

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Recorder’s Office staff to collect the necessary taxes due upon the recording of a document, as well as the necessary certifications of the affected tax parcels, as required by statue.  This change in process will create greater efficiency for Lake of the Woods County and will be effective July 1, 2020.

SHERIFF

State Boat and Water Grant Resolution
The following Resolution was offered by Commissioner Joe Grund and moved for adoption: 

A RESOLUTION AUTHORIZING THE ANNUAL:

BOAT & WATER SAFETY GRANT

Resolution No. 2020-06-01

WHEREAS, under the provisions of M.S. 84.026, M.S.86B.101, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner of Natural Resources; and,

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2020 through June 30, 2021, in the amount of $6,611, and authorize the County Board Chair Jon Waibel, County Auditor/Treasurer Lorene Hanson and County Sheriff Gary Fish to sign the same. 

The resolution was seconded by Commissioner Ed Arnesen, and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS COUNTY FAIR BOARD

Rick Rone provided an update on the Lake of the Woods County Fair.  Crescent City Amusements is working to modify their route to see if it is still possible to operate at the Lake of the Woods County Fair. The Lake of the Woods County Fair Board should know more in the next few weeks.  If the fair does happen, it will be mostly outdoor events.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $24,752.82; Road & Bridge $25,881.11; County Development $2,400; Solid Waste $21,610.66; EDA $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/09/2020 For Payment 6/12/2020

Vendor Name Amount

Cenex Co-Op Services, Inc. 3,604.47

Compass Minerals America 2,509.85

Deputy Registrar No.75 4,127.04

Freeberg & Grund, Inc 2,751.25

Hometown Hardware 2,573.74

LOW Highway Dept 3,687.50

Mar-Kit Landfill 13,409.00

NetCenter Technologies 5,641.25

Pete’s Body Shop Dba 4,339.36

Strata Corp, Inc 2,230.28

Widseth Smith Nolting&Asst Inc 2,324.02

52 Payments less than 2000 27,491.39

Final Total: 74,689.15

Further moved to authorize the payment of the following auditor warrants: May 27, 2020 for $7,180.85; June 2, 2020 for $1,282,079.23; June 3, 2020 for $161,863.33; June 3, 2020 for ($409.34).

Rainy River Resort Liquor License

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve an update to Rainy River Resort’s liquor license to add off-sale.

COUNTY HIGHWAY/LANDFILL

Highway Update

County Engineer, AJ Pirkl, provided an update.  The Highway Department is moving forward on projects, but some things are on hold due to the recent rain.  They will start graveling on June 22, 2020, which is before the calcium chloride application.

1st Avenue Project Approval

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve SAP-594-001, the 1st Avenue project with Davidson Construction. Total cost for the County will be $471,018.96 ($798,223 minus a $327,204.04 grant).  

Spray Attachment for Tractor

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the purchase of a 500-gallon, three-point spray attachment with a 40-foot boom at a cost of $8,350.

CSAH 31 Construction Update

A change order will be made on this project to add erosion control blanket. 

Soil Boring Approval

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve soil borings with Element at a cost of $49,000 plus the cost to add soil borings to CSAH 9.  Soil borings will be conducted on the following roads: CSAH 36, CSAH 3, CSAH 8, CSAH 1, CSAH 9, County Road 51 and 52. 

Landfill Update

No update at this time.

U.S. CENSUS REPRESENTATIVE 

Peter Alexander, a Partnership Specialist for the U.S. Census Bureau, provided an update on the 2020 U.S. Census for our region. Alexander said that an individual has been selected to go to the Northwest Angle to visit with residents about the Census. The collection of data for the 2020 U.S. Census has been extended to October 31, 2020.  Starting on August 11, 2020, Census Representatives will go door to door and visit those who have not responded.  The current response rate is at 70.4% for the State of Minnesota and at 27.2% for Lake of the Woods County.  During the 2010 Census, the response rate for Lake of the Woods County was 29.8%.

CLEMENTSON WAYSIDE PARK

Mike Larson provided an update on the Clementson Wayside Park Project.  A dock was purchased by the Baudette Rotary Club to be donated to the County.  The dock will be placed on the east side of the park and it will be left in year-round.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve accepting the donation of the dock from the Baudette Rotary Club for the Clementson Wayside Park.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the rental and servicing of portable outhouses for use at the Clementson Wayside Park at a cost of up to $250 per month for the 2020 spring, summer and fall seasons.

ARMSTRONGLOW, LLC aka WIGWAM RESORT DECK/STRUCTURES 

The Board heard from concerned property owners regarding the unpermitted construction of a deck at Wigwam Resort.  No board action was taken at this time.

LAKE ACCESS

Zippel Bay Jetty

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve working on and sending a letter to representatives and senators regarding the need for channel maintenance to the Zippel Bay Harbor on Lake of the Woods.

LAND AND WATER PLANNING

Consideration of Conditional Use Permit #20-04CU by Shawn Wendler & Shawna Brasgalla

Land and Water Planning Director, Josh Stromlund, met with the Board and presented a Conditional Use Permit for Shawn Wendler and Shawna Brasgalla to operate a small engine repair and maintenance shop in a Rural-Residential (R-2) District.  No comments were heard from the public. Land and Water Planning Director, Josh Stromlund, reviewed the Findings of Fact with the Board and informed them that the Planning Commission recommended approval with conditions. The specific conditions of approval are as follows: Conditional Use Permit terminates upon sale or transfer of the property.

Motion:

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried, with Commissioner Buck Nordlof abstaining, to approve the Conditional Use Permit with conditions for Shawn Wendler and Shawna Brasgalla to operate a small engine repair and maintenance shop in a Rural-Residential (R-2) District. The specific conditions of approval are as follows: Conditional Use Permit terminates upon sale or transfer of the property. 

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Shawn Wendler_____________________ Date:  June 9, 2020___________

Location/Legal Description:  The North 450 feet of the East 500 feet of the NE1/4 of the NE1/4, Section 26, Township 161 North, Range 32 West – Parcel ID #23.26.11.01

Project Proposal:  Operate a small engine repair and maintenance shop in a Rural-Residential (R-2) District.

  1.   Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES ( x ) NO (  )  N/A (  )

Why or why not? _Further business________________________________________

2.  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the site in harmony with existing and proposed access roads?     YES ( x )  NO (  )  N/A (  )

Why or why not? __County Rd #6_________________________________________

  1. Is the project proposal compatible with adjacent land uses? YES ( x )  NO (  )  N/A (  )

Why or why not? ___Agricultural_________________________________________

9)  Does the project proposal have a reasonable need to be in a shoreland location?

YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( x )  NO (  )  N/A (  )

Why or why not?  Used oil, antifreeze, etc. will be contained and disposed of properly. No bathroom facilities.

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems?

YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                     YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                      YES (  )  NO (  )  N/A ( x )

Why or why not? _Not needed____________________________________________

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                               YES ( x )  NO (  )  N/A (  )

Why or why not? __One 2’ x 6’on building proposed___________________________

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                              YES ( x )  NO (  )  N/A (  )

Why or why not? _Use County Rd 6 – no change needed, adequate parking available___________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:  Conditional Use Permit terminates upon sale or transfer of the property.

Approved  as Presented  ( ) Approved with Conditions  ( x ) Denied  (  )

      June 9, 2020 _____________________________________

Date Jon Waibel

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

RECESS

The meeting went into recess at 11:17 a.m. and resumed at 11:26 a.m.

MIS

Extend Contract: Eagleview

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to opt out of the current contract with Eagleview and enter a new six-year contract with Eagleview at a total cost of $103,940.00 from 911 funds.


Permission to Hire

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the hiring of Amber Zemke for the Temporary/Seasonal COVID-19 Cleaning Specialist position at Grade 6, Step 2, $15.75 per hour.  This position will be less than six months in duration.

County Website

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve contracting with Sandpieper Design Inc. to update the County’s website. The contract will be for one-time website development of up to $8,500 with a yearly maintenance fee of up to $2395.00.

NWA/SANDY SHORES CONCERNS

Commissioner Ed Arnesen added NWA/Sandy Shores concerns to the agenda, but the concerns were addressed during the County Highway portion of the meeting.

SPRAYING CONCERN

Commissioner Joe Grund had a concern brought to him about the spraying of ditches.  The request was to have signs posted when an area has been sprayed. No board decision was made at this time.

COVID-19

Update

Jill Hasbargen Olson, Emergency Management Director, provided an update.  She would like to see a cleaning plan for the Lake of the Woods County Fair, if they choose to have it.  She had no other updates except to mention that COVID-19 testing by the National Guard at CHI LakeWood Health’s Care Center is on hold.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 11:54 a.m.

Attest: June 23, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

June 8th, 2020

Commissioner Proceedings

June 8, 2020

The Lake of the Woods County Board of Commissioners met in special session on Monday, June 8, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 6:00 p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Cody Hasbargen.  Commissioner Ed Arnesen was present by phone. Absent: Commissioner Buck Nordlof. Also present were: County Auditor/Treasurer Lorene Hanson, County Engineer AJ Pirkl, and County Land and Water Planning Director Josh Stromlund.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda.

REVIEW OF COUNTY DITCHES

Fund Balances/Loans/Assessment

The Board reviewed county ditch fund balances, loans and assessments.

Review Open Petitions

The Board placed the open petition for Ditch 28 on the next regular board meeting agenda for 6/23/2020.

Review Needed Repair

The Board reviewed repairs that are needed to county ditches. 

OTHER

Inventory/Assessments

County Engineer, AJ Pirkl, discussed his recommendations with the Board.

County Ditch 1

Assessment: The current level of assessment is fine, presently surveying with funding through One Watershed, One Plan.

Projects: 1) Major slope repair on the south side of CSAH 8 from CSAH 2 going west about a mile.  Rough estimate of $300,000.  Looking at 2022 construction with the majority paid by One Watershed One Plan. 2) Repairing of sidewater inlets by One Watershed One Plan.

County Ditch 2

Assessment: The current level of assessment is fine.

Projects: Minor ditch cleaning and brushing.

Judicial Ditch 6

Assessment: Potential ditch to add assessments, this ditch should start assessing around $5,000 per year.

Projects: Ditch cleaning and water quality improvements, along with winter brushing and summer spraying.


Judicial Ditch 7

Assessment: Possible use of CSAH funds, this ditch should start assessing around $2,000 a year.

Projects: Winter brushing, summer spraying, and minor ditch cleaning.

Judicial Ditch 13

Assessment: The majority of this ditch runs along HWY 72 and is in MNDOT ROW. Assessing this ditch is not recommended.

Projects: None

Judicial Ditch 16

Assessment: The current level of assessment is fine.

Projects: 1) 2020 Brushed out the segment between Section 6 and 5 and 31 and 32 of Wabanica Township, and also cleaned out about a mile in spring of 2020. 2) Additional brushing along CSAH 4. 3) Potential major ditching project along CSAH 4. 4) Future brushing and ditch cleaning projects.

Judicial Ditch 17

Assessment: The majority of this ditch services public land.  The majority of the ditch that services private ownership runs along CSAH 1 and can be maintained with CSAH funds.  Assessing this ditch is not recommended.

Projects: 1) Cleaning out and re-shaping of the ditch along CSAH 1. 2) Last year cleaned out a part of the ditch along the Stoney Road and this could be continued.

Judicial Ditch 20

Assessment: The majority of this ditch is along HWY 72 and in MNDOT ROW, due to its location and public ownership, it is not recommended to assess this ditch.

Projects: None

Judicial Ditch 22

This ditch was not looked into due to shared ownership with Roseau County.

Judicial Ditch 23

Assessment: The majority of this ditch services public land.  The majority of the ditch that services private ownership runs along CSAH 2 and CSAH 14 and can be maintained with CSAH funds.  There is a portion along TR185 and TR60 Krull Trail that could be cleaned out with these funds if we assessed.

Projects: Cleaning out and re-shaping of the ditch along CSAH 2.

Judicial Ditch 24

Assessment: The current level of assessment is fine.

Projects: 1) Large portion flows into Zippel Bay, Water quality and sediment reduction projects should be the goal to minimize and reduce the need for future dredging. 2) Divert water away from Zippel to the east of 53 intersection.

Judicial Ditch 25

Assessment: Due to its location and public ownership, it is not recommended to assess this ditch.

Projects: None




Judicial Ditch 26

Assessment: The current level of assessment is fine.

Projects: 1) Cleaning of a north-south interceptor line in 2018, 2019, and going to be continuing that in 2020. 2) Future projects include ditching project by commissioner corner and/or along TR 159 and TR 158.

Judicial Ditch 27

Assessment: Due to its location and public ownership, it is not recommended to assess this ditch.

Projects: 1) Future projects would be takeoff for CSAH 7 going north.  This can be done with CSAH funding. 2) There is the ditch along Whalen Road that could use some attention.  May have to consider alternative funding sources.

Judicial Ditch 28

Assessment: It is recommended to increase the assessment on this ditch system.  Plenty of work and projects to be done on this system.  

Projects: In 2020, JD28 two stage ditch reshaping, cost for the project is $226,115.50, of which the county had committed $75,000 (non-state funding) to.  The remaining amount will be covered by a grant.  

Judicial Ditch 30

Assessment: Due to its location and public ownership, it is not recommended to assess this ditch.

Projects: Work on this ditch system along CR77 is going to be required in the next few years, will need to figure out a funding source.

Judicial Ditch 36

Assessment: Due to its location and public ownership, it is not recommended to assess this ditch.

Projects: This is an offtake for the Whalen Road going north, a $5,000 project for a culvert is required here plus some additional beaver trapping and dam removal.

Judicial Ditch 45

Assessment: Due to its location and public ownership, it is not recommended to assess this ditch.

Projects: None

Judicial Ditch 62

This ditch was not looked into due to shared ownership with Roseau County.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 7:55 p.m.

Attest: June 23, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

June 2, 2020

AGENDA – June 2, 2020 Special Meeting – COVID-19

Tuesday, June 2, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

9:05 a.m. #2 COVID-19 Update

  • Emergency Management Update
  • Board of Equalization Meeting Procedures during COVID-19
  • Other Areas of Concern

10:00 a.m. #3 MIS

  • Website Presentation

Below is the information to attend either by the web or by phone

https://lotw20.my.webex.com/join/peder_h

or

Dial in: 1-408-418-9388Access Code 627433446

June, 2019


Commissioner Proceedings

June 3, 2019

The Lake of the Woods County Board of Commissioners met in Emergency meeting on Monday, June 3, 2019, at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 6:08 p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Joe Grund. Also present were: County Auditor/Treasurer, Lorene Hanson, County Attorney James Austad and Human Resources Director Savanna Slick.

Approval of Agenda

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda.

CLOSED SESSION- LITIGATION

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting and open the closed session at 6:09 p.m. pursuant to MN Statute 13D.05, subd.3b. (Pending or threatened litigation involving appointment of County Engineer.)  Members present: Commissioners Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel and Joe Grund.  Others present were:  County Auditor /Treasurer, Lorene Hanson, County Attorney, James Austad and Human Resources Director Savanna Slick.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the closed session and open the regular meeting at 9:08 p.m.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 9:10 p.m.

Attest:                                                                          June 11, 2019

__________________________________                _____________________________________County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Cody Hasbargen

==========================================================================================================================================================================

Commissioner Proceedings

June 11, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 11, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Attorney Jim Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following Additions:  Resolution – Family Homeless Prevention, Correspondence – MN DNR; and Deletions:   District Engineer Lou Tasa.

Approval of Minutes

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the official and summarized minutes of May 28, 2019.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of June 3, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrant’s $10,920.20, Commissioners Warrant’s $2,631.82, Commissioners Warrant’s $16,683.52.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims and Resolution of Family Homeless Prevention and Assistance.

Claims  

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof, and carried unanimously to approve the claims against the County as follows: Revenue $54,537.95, Road & Bridge $166,600.21, County Development $1,450.00, Natural Enhancement $35.84, Solid Waste $18,597.08, EDA $305.81.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/11/2019 For Payment 6/14/201

Vendor Name                                        Amount

Counties Providing Technology                                      3,570.00

DLT Solutions, LLC                                                         2,989.00

Evergreen Implement Company                                    13,890.00

Freeberg & Grund, Inc                                                 22,550.00

Mar-Kit Landfill                                                             15,063.50

Mid-State Insulation Inc                                                39,050.00

Nutrien Ag Solutions Inc                                               22,456.38

Ranger GM                                                                   31,989.00

Royal Tire Inc                                                                 3,467.00

Widseth Smith Nolting&Asst Inc                                     2,752.50

Woody’s Service                                                            2,557.02

Ziegler, Inc                                                                   53,193.17

61 Payments less than 2000 27,999.32

Final Total: 241,526.89

Further moved to authorize the payment of the following auditor warrants:  May 31, 2019 – $1,153,044.94; June 5, 2019 – $95,468.31; June 6, 2019 – $343.75.

Lost Warrant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the application and affidavit for lost warrant for Law Offices of Patrick D Moren, dated April 24, 2019 for $877.10 without furnishing indemnifying bond.

Resolution

Family Homelessness Prevention and Assistance

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

RESOLUTION AUTHORIZING APPLICATION FOR MINNESOTA HOUSING AND FINANCE AGENCY

FAMILY HOMELESS PREVENTION AND ASSISTANCE PROGRAM

RESOLUTION 2019-06-01

 WHEREAS:  the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to undertake a program to provide funds for Family Homeless Prevention & Assistance Projects; and

WHEREAS:  the need for homeless prevention and assistance exists in Lake of the Woods County and;

WHEREAS:  Tri-Valley Opportunity Council, Inc. desires to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

NOW, THEREFORE BE IT RESOLVED:  That Tri-Valley Opportunity Council, Inc. is hereby authorized as an entity to:  Submit a proposal to the Minnesota Housing Finance Agency for funds from the Family Homeless Prevention and Assistance Program to assist people in Lake of the Woods County; and Administer the Family Homeless Prevention and Assistance Program in Lake of the Woods County according to the program guidelines, contingent upon funding being granted.

The resolution was seconded by Commissioner Joe Grund and the same being put to a vote, was unanimously carried.

LAKEWOOD PUBLIC HEALTH – T-21 

CHI Public Health Nurse, Jodi Johnson met with the County Board and gave a presentation on T-21.  She explained their initiative is to raise the age to purchase tobacco products from 18 to 21.  She noted this would not change the age of who could actually use the product, just the age of purchasing.    Lake of the Woods County sets the Tobacco Ordinance for the entire County and she is hopeful the County will consider reviewing the Ordinance and make changes to include T-21. 

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof, and carried unanimously to open up the Tobacco Ordinance, (per Minnesota Statute 461.12) for review and consideration of T-21.

RECESS

The meeting was called to recess at 10:00 a.m. to drive to the site of the Cartway in Wheeler Township, and reconvened at 10:30 as follows:

CARTWAY-PUBLIC HEARING

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting at 10:30 a.m. and open the Public Hearing for the Cartway-Public Hearing. (Pursuant to MN Statute 164.08 to establish a Cartway.)

The following were present at the site:  Commissioners:  Ed Arnesen, Cody Hasbargen, Buck Nordlof, Joe Grund and Jon Waibel.  Other County Employees were:  County Auditor/Treasurer Lorene Hanson, County Surveyor Chad Conner, Land & Water Planning Director Josh Stromlund, and Assistant Engineer Boyd Johnson.  In addition attending the Public Hearing were:  Woody Fiala, Attorney Jeff Naglosky, Attorney Brian Varland, Patty Beckel, Tony Beckel, Carl Olson, Andrea Olson, Jill Martinson and Jared Martinson.

The County Board viewed the site and options available.  The County Board recessed from the viewing at 11:15 a.m. and reconvened the Public Hearing at 11:40 a.m. at the Government Center in the Commissioners Room as follows:

Attorney Jeff Naglosky representing Lake of the Woods County, explained the procedures of Establishing a Cartway.  A petition was received from Petitioners:  Jared and Jill Martinson (PID 19-2133-010) and Andrea M Olson (PID 19-2113-011), for a Cartway to Access Landlocked Property.  Attorney Jeff Naglosky acknowledged that the property is at least 5 acres and is landlocked.  Attorney Jeff Naglosky asked Attorney Brian Varland, representing the Petitioners, for the Affidavit of mailing for the affected land owners.  Attorney Brian Varland presented the affidavit of service and return of service, proof of postings as required.

Attorney Jeff Naglosky stated that the Petition seeks to establish a Cartway pursuant to Minnesota Statute 164.08.  The description of the proposed Cartway is:

Part of the Southeast Quarter of 21 and the Southwest Quarter of Section 22 all in Township 162 North, Range 32 West of the Fifth Principal Meridian, Lake of the Wood County, Minnesota, beginning at County Road 8 NW at the Southeast corner of Section 21, running North with along the section line between Section 21 and Section 22 (with the section line being the centerline of the cartway), to the Southeast corner of the Olson Parcel described as: Beginning at the Southeast corner of the SE1/4NE1/4, Section 21, Township 162, Range 32; thence West along the quarter line a distance of 20 rods; thence North a distance of 20 rods on a line parallel with Section line between Sections 21 and 22, to a point; thence East a distance of 20 rods on a line parallel with said quarter line to a point; thence South a distance of 20 rods on the Section line between Sections 21 and 22 to the point of beginning containing 2.5 acres, more or less, and a road easement for the right of ingress and egress to Bostic Creek over the existing private road along the South quarter line of the SE1/4NE1/4, Section 21, Township 162, Range 32.

The description of the individual tracts of land over which the proposed cartway would pass are:

Through that part of the Southeast Quarter of 21 and the Southwest Quarter of Section 22 all in Township 162 North, Range 32 West of the Fifth Principal Meridian,  Lake of the Woods County, Minnesota, beginning at County Road 8 NW at the Southeast corner of Section 21, running North with along the section line between Section 21 and Section 22 ( with the section line being the centerline of the cartway), to the Southeast corner of the Olson Parcel described as: Beginning at the Southeast corner of the SE1/4NE1/4, Section 21, Township 162, Range 32; thence West along the quarter line a distance of 20 rods; thence North a distance of 20 rods on a line parallel with Section line between Sections 21 and 22, to a point; thence East a distance of 20 rods on a line parallel with said quarter line to a point; thence South a distance of 20 rods on the Section line between Sections 21 and 22 to the point of beginning containing 2.5 acres, more or less, and a road easement for the right of ingress and egress to Bostic Creek over the existing private road along the South quarter line of the SE1/4NE1/4, Section 21, Township 162, Range 32, as shown in the road marked in red in the attached aerial photo map attached as Exhibit C.

The County Board reviewed the Cartway request and heard comments from parties involved.  Damages were discussed and a verbal request for making this Cartway a Private Cartway instead of a Public Cartway.  With further research required as to damages and written requests for the Private Cartway needed, the County Board decided to continue this Public Hearing on June 25, 2019 County Board meeting at 11:00 a.m. 

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to close the Public Hearing at 12:30 pm and reconvene the regular county board meeting.

Motion

Motion was made by Commissioner Jon Waibel and seconded by Commissioner Buck Nordlof to establish a Cartway for Petitioners Jared A Martinson and Jill Martinson and Andrea M. Olson.  The motion was up for discussion and it was the consensus of the County Board to table the motion until the next regular board meeting, June 25, 2019 at 11:00 a.m. pending award of damages and status of the Cartway.

RECESS

The meeting was called to recess at 12:45 p.m. and reconvened at 12:55 p.m. as follows:

LAW ENFORCEMENT COMMITTEE

The Law Enforcement Committee with the County Board and gave an update on the progress of the proposed new law enforcement building.

MCIT-

MCIT Risk Management Consultant Don Daraskevich met with the County Board to provide an update of the County’s Insurance with MCIT. 

LAND AND WATER PLANNING

Conditional Use Permit – Vic and Jeri Beckel

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for Vic and Jeri Beckel to operate a fish house storage park consisting of fifteen (15) fish houses in a Rural-Residential District (R-2).  No comments were heard from the Public. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with the following conditions, the specific conditions of approval are as follows:

The specific conditions of approval are as follows:

  1. A visual barrier must be established and maintained on three (3) sides (North, South and West) of the storage area with a live vegetative barrier not less than five (5) feet high and spaced no further apart than eight (8) feet. The vegetative barrier is to be established, at a minimum, in a double row and staggered to provide maximum visual screening. Establishment of said vegetative barrier is to be conducted no later than December 31, 2019.
  2. Storage area is to be located on the Easterly four-hundred (400) feet of the described property.
  3. Storage area is for said fish houses on the property.
  4. No more than fifteen (15) rental fish houses on the property.
  5. No client vehicles are to be parked on said property.
  6. Damage caused by business activities, and/or general maintenance of the private road, shall be the responsibility of the landowner.
  7. No occupation is allowed of said fish houses on site.
  8. Off-season storage of business related equipment must be stored out of sight, either inside a structure or within the fish house storage area.
  9. The Lake of the Woods County Board of Commissioner’s may review the conditions placed upon approval with one (1) year of the date of approval and may require the establishment and maintenance of a visual buffer, similar to above, be placed parallel to the westerly boundary of the described property to further enhance the visual screening.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following Findings of Fact for Vic and Jeri Beckel to operate a fish house storage park consisting of fifteen (15) fish houses in a Rural District (R1) as follows:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  _Vic & Jeri Beckel___________________ Date:  _June 11, 2019___________

Location/Legal Description:  _Tract 8 Section Twenty-eight (28), Township One hundred sixty-two (162) North, Range Thirty-two (32) West – Parcel ID# 19.28.13.010__­­­­­­­­­­­­­­­­­­_________________________________

Project Proposal:  Operate a fish house storage park consisting of fifteen (15) fish houses in a Rural-Residential District (R-2).

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                    YES ( x ) NO (  )  N/A (  )

Why or why not?  Fish house storage.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES ( x )  NO (  )  N/A (  )

Why or why not?  With conditions.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                                YES (  ) NO (  )  N/A ( x )

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                              YES ( x )  NO (  )  N/A (  )

Why or why not?  See conditions.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                                    YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                               YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses?                         YES ( x )  NO (  )  N/A (  )

Why or why not?  Storage of fish houses adjacent.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                                    YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                                  YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________  

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                                       YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                                      YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________  

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                                    YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                                        YES ( x )  NO (  )  N/A (  )

Why or why not?  See conditions.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                          YES (  )  NO (  )  N/A ( x )

Why or why not?  No signage.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                            YES ( x )  NO (  )  N/A (  )

Why or why not?  No parking on-site. Storage only.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

  1. A visual barrier must be established and maintained on three (3) sides (North, South and West) of the storage area with a live vegetative barrier not less than five (5) feet high and spaced no further apart than eight (8) feet. The vegetative barrier is to be established, at a minimum, in a double row and staggered to provide maximum visual screening. Establishment of said vegetative barrier is to be conducted no later than December 31, 2019.
  2. Storage area is to be located on the Easterly four-hundred (400) feet of the described property.
  3. Storage area is for said fish houses on the property.
  4. No more than fifteen (15) rental fish houses on the property.
  5. No client vehicles are to be parked on said property.
  6. Damage caused by business activities, and/or general maintenance of the private road, shall be the responsibility of the landowner.
  7. No occupation is allowed of said fish houses on site.
  8. Off-season storage of business related equipment must be stored out of sight, either inside a structure or within the fish house storage area.
  9. The Lake of the Woods County Board of Commissioner’s may review the conditions placed upon approval with one (1) year of the date of approval and may require the establishment and maintenance of a visual buffer, similar to above, be placed parallel to the westerly boundary of the described property to further enhance the visual screening.

Approved  as Presented  (  )                          Approved with Conditions  (X)                      Denied  (  )

                                                                                    _____________________________________

                                                                                                            Cody Hasbargen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Conditional Use Permit – R&J Developments

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for R&J Developments to operate a plumbing and heating business with showroom in a Residential District (R-1). No comments were heard from the Public. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application as presented.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the following Findings of Fact for R&J Developments to operate a plumbing and heating business with showroom in a Residential District (R-1) as follows:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  _R&J Developments LLC___________________ Date:  _June 11, 2019___________

Location/Legal Description:  A tract of land in the SE¼SW¼ of Section Twenty-four (24), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) – Parcel ID# 19.61.50.010_____________________

Project Proposal:  Operate a plumbing and heating business with showroom in a Residential District (R-1).

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                    YES ( x ) NO (  )  N/A (  )

Why or why not?  Growth corridor.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES ( x )  NO (  )  N/A (  )

Why or why not?  Shared driveway.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                                YES (  ) NO (  )  N/A ( x )

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                              YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                                    YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                               YES ( x )  NO (  )  N/A (  )

Why or why not?  State highway – Shared driveway.

8. Is the project proposal compatible with adjacent land uses?                         YES ( x )  NO (  )  N/A (  )

Why or why not?  Adjacent businesses – Growth corridor.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                                    YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                                  YES ( x )  NO (  )  N/A (  )

Why or why not?  Built to county specs.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                                       YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                                      YES ( x )  NO (  )  N/A (  )

Why or why not?  Septic & well designed.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                                    YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                                        YES (  )  NO ( x )  N/A (  )

Why or why not?  Not necessary.  

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                          YES ( x )  NO (  )  N/A (  )

Why or why not?  Signage on building.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                            YES ( x )  NO (  )  N/A (  )

Why or why not?  Parking on-site.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  Construction complete by 12/31/2020.

Approved  as Presented  (  )                          Approved with Conditions  (X)                      Denied  (  )

                                                                                    _____________________________________

                                                                                                            Cody Hasbargen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Conditional Use Permit – Jamie Gowdy

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for Jamie Gowdy to operate short-term vacation rentals on each lot in a Residential District (R-1).   Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with the condition the covenants are changed to allow this project.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to table the request to the June 25, 2019 board meeting and have Mr. Gowdy or a representative attend to discuss this request.

Board of Adjustment/Planning Commission Training

Land & Water Planning Director, Josh Stromlund met with the County Board to discuss a training for the Board of Adjustment / Planning Commission.  It was the consensus of the County Board to have Josh arrange for this training.

IT DEPARTMENT

IT Director, Pete Hovland met with the County Board to discuss an update for the NEC Telephone System with NetWork Center Communications for $16,294.00.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the upgrade for the NEC Telephone System with NetWork Center Communications for $16, 294.00. 

PUBLIC WORKS

Assistant Engineer Boyd Johnson met with the County Board to discuss the following:  County Cell Phones, Portable WiFi Unit, Kirk Hiner Temporary Construction Easement, Final Approval of Bur Oak Road-Change Orders, and Purchase of GPS Surveying Equipment.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the purchase of three cell phones for the Highway Department for Boyd Johnson, Edward Spires and Wyatt Erickson and to contact the IT Department to complete the required forms.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve an additional portable WiFi Unit for the Engineering Department and to work with the IT Department to complete the necessary forms.

Temporary Construction-NWA Parking Area

Assistant Engineer, Boyd Johnson updated the County Board on the Kirk Hiner Temporary Construction Easement during the construction of the parking area at the Northwest Angle.

GPS Surveying Equipment

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the purchase of GPS Surveying Equipment in the amount of $33,410.55.  

Wheeler’s Point Sanitary District   

Assistant Engineer Boyd Johnson and Project Engineer for Wheelers Point Sanitary District – Freeberg & Grund, Inc, Brian Grund met with the County Board for approval on Change Order No 2, Change Order No 3 and Application for Payment #6, discussion on State Aid Road #23 (CSAH23) Project on First Ave NW in Baudette not to exceed basis of $35,720 (by ANI).

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Wheeler’s Point Sanitary District Change Order No 2, in the additional amount of $227,976.00, and to have the County Board Chair signing the same.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Wheeler’s Point Sanitary District Change Order No 3, in the additional amount of $90,334.50, and to have the County Board Chair signing the same.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Wheeler’s Point Sanitary District Application for Payment No 6 (County #3) in the amount of $26,246.60 and to have the County Board Chair signing the same.

County Municipal State Aid -Road #23 (CSAH 23) Project

Assistant Engineer Boyd Johnson and Project Engineer Brian Grund discussed with the County Board the County Municipal State Aid Road #23 (CSAH 23) Project on 1st Ave NW in the City of Baudette and the proposal for the same.

NORTHERLY PARK

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to move the discussion of the Northerly Park – Proposal for Geotechnical Engineering Services – NWA Tower to the June 18, 2019 County Board meeting at the Northwest Angle.

PUBLIC WORKS

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to appoint Boyd Johnson as the Interim County Engineer effective June 1, 2019.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to have Human Resource Director advertise and interview for the position of County Engineer.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to appoint Commissioner Ed Arnesen as the Public Works liaison.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to appoint Ted Furbish as the Interim SW Administrator effective June 1, 2019.

It was the consensus to have the Demo billing and SW Management reports to remain in the Public Works Office and the Budgets to fall under the Auditor/Treasurer.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following stipends:  1) Interim County Engineer Boyd Johnson at $900 per month and 2) Interim Solid Waste Project Manager at $600.00 per month, both effective June 1, 2019.

CORRESPONDENCE

Correspondence from the MN Department of Natural Resources was read and acknowledged.

CLOSED SESSION

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting at 3:27 p.m.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to open the closed meeting at 3:28 p.m. pursuant to MN Statute 13D.05, subd.3b (Pending or threatened litigation involving appointment of County Engineer.)  Members present: Commissioners Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel and Joe Grund.  Others present were:  County Auditor /Treasurer, Lorene Hanson, County Attorney, James Austad and Human Resources Director Savanna Slick.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the closed session and open the regular meeting at 4:25 p.m.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 4:26 p.m.

Attest:                                                                                      June 25, 2019

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

June 18, 2019

The Lake of the Woods County Board of Commissioners met in session on Tuesday, June 18, 2019 at Angle Outpost Resort at the Northwest Angle.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners:  Cody Hasbargen, Ed Arnesen and Joe Grund. Absent:  Commissioner Buck Nordlof and Jon Waibel. Also present were: County Auditor/Treasurer Lorene Hanson, Interim County Engineer Boyd Johnson, County Sheriff Gary Fish, County Assessor Mary Jo Otten, Assessor Appraiser Tyler Swanson and Woody Fiala.

Approval of Agenda

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the addition of MNLARS Resolution/Grant and the removal of District Engineer, Lou Tasa.

Northerly Park

Discussion was had on the Proposed Northerly Park at the Northwest Angle.  The County received a proposal from Terracon for Geotechnical Engineering Services for the Proposed Northwest Angle Tower. 

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the Proposal of $7,500 from Terracon for Geotechnical Engineering Services for the Proposed Northwest Angle Tower at the Northwest Angle and to have the Board Chair sign the same.  Funding would be $4,000 from the County Development and $3,500 from the NWA Edgeriders.

Solid waste

Discussion was had regarding the Solid Waste garbage at the NWA.  NWA Maintenance Operator Mike Graves informed the County Board that arrangements had been made for a scrap metal pickup on June 27, 2019 with 70%/30% return to the County.  Also discussed the following:  fish guts disposal, garbage and barge pickup; with no action taken.  The Board was going to visit the site following the Board meeting.

Parking issues

Interim County Engineer Boyd Johnson updated the County Board on the temporary construction of the parking area at the Northwest Angle by the public access next to Colsons.  The Board was going to visit the site following the Board meeting.

Sheriff

County Sheriff Gary Fish met with the County to inform the Board that Deputy Sheriff/Coroner/Inspector Joe Morisch has taken a new job with the BCA and would be turning in his resignation soon.  Gary asked for permission to advertise, interview and hire.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to amend the agenda and add request for advertise, interview and hire to the agenda. 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to give permission to County Sheriff and Human Resource Director to advertise, interview and hire for the position of Deputy Sheriff/Coroner/Inspector at a Grade13, Points 288, Step 1 at $25.82 per hour.

Law Enforcement Center

County Sheriff Gary Fish updated the County Board and the NWA residents of the new law enforcement facility that the County is looking at building.  This is the result from a letter from the MN Department of Corrections forcing the County to build a new building by July 1, 2021 or they would be negatively changing our status.

Local Sales Tax

County Auditor/Treasurer Lorene Hanson updated the residents on the payment options the County Board had been researching for the new Law Enforcement Center.  These options included bonding, with implementing a local sales tax that would help pay the bond debt. This would help spread the burden of the debt payment to all taxable sales in Lake of the Woods County, therefore taking away the full burden off the taxpayers in the County.   This would go to a vote in a Special Election this fall and if it passes, then on to Legislature next spring for hopeful passage and implementation next summer.

MNLARS

County Auditor/Treasurer Lorene Hanson informed the County Board that the State of Minnesota has approved an appropriation for deputy registrar reimbursement grants related to the development and deployment of the Minnesota License and Registration System (MNLARS).  To receive the reimbursement grant an agreement and resolution would need to be passed and submitted with the application. 

Resolution

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the following resolution pending approval from the County Attorney: 

RESOLUTION

DEPUTY REGISTRAR REIMBURSEMENT

GRANT PROGRAM

LAKE OF THE WOODS COUNTY, MINNESOTA

Resolution No 2019-06-02

WHEREAS, the Minnesota State legislature has allocated to the Minnesota Department of Public Safety an allotment of $13,000,000 to be disbursed in grants to Deputy Registrars operating under the authority of the State of Minnesota. These funds are available to offset the negative financial impact created by the release of the Minnesota License and Registration System (MNLARS); and,

WHEREAS, Lake of the Woods County operates as a Deputy Registrar on behalf of the State of Minnesota and is required to utilize the MNLARS program; and,

WHEREAS, the State of Minnesota has determined Lake of the Woods County Deputy Registrar is eligible for $21,541.41 in the form of a reimbursement grant; and,

WHEREAS, in order to apply for these funds, political subdivisions must sign a liability Release form and submit a grant application along with a resolution authorizing the application for grant funds no later than June 30, 2019, to the Director of Driver and Vehicle Services; and,

WHEREAS, if grant funds are awarded, Lake of the Woods County must enter into an agreement with the Director of Driver and Vehicle Services governing the receipt reporting of the grant; receive and account in a manner meeting generally accepted government accounting principles sufficient to pass federal audit:

NOW, THEREFORE, BE IT RESOLVED that the Lake of the Woods County Board of Commissioners hereby authorizes the County Board Chair and the County Auditor/Treasurer to apply for a grant from the Minnesota Department of Public Safety, Driver and Vehicle Services for funds pursuant to MN Session Laws- 2019 1st Special Session, Article 1, Section 6 & Article 2, Section 36.

Recess

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 11:10 a.m.

ATTEST:                                                                                 APPROVED: June 25, 2019

___________________________________                          __________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Lake of the Woods County

Board of Appeal and Equalization

June 20, 2019

The Lake of the Woods County Board of Appeal and Equalization met on Thursday, June 20, 2019, in the Commissioners’ Room of the Lake of the Woods County Government Center. 

Call to Order

County Board Chair Cody Hasbargen called the meeting to order at 6:00 p.m. with the following members present:  Commissioners: Ed Arnesen, Cody Hasbargen, Jon Waibel, Joe Grund and County Auditor-Treasurer Lorene Hanson.  Absent was Commissioner Buck Nordlof.   Also present were: County Assessor Mary Jo Otten, Assessment Specialist Alisa Jacobson and Assessor Appraiser Tyler Swanson.  County Recorder Sue Ney swore in the members of the Lake of the Woods County Board of Appeal and Equalization for 2019.

County Board Chair Cody Hasbargen explained the purpose of the Board of Appeal and Equalization. He reminded the public that this meeting was only to hear appeals of the estimated market value (EMV) or classification, not for taxes or prior years’ assessments.  He further explained that all appeals would be heard before any action would be taken.

County Assessor

County Assessor Mary Jo Otten explained that the valuation period is from sales during October 1, 2017 through September 30, 2018, and discussed adjustments that had been made during the past year.

Property Owners

Meeting with the County Board was Dennis Johnson property owner in Potamo Township.  Mr. Johnson relayed his concern on the market value of one of his parcels and that most of the parcel is untillable. County Assessor Mary Jo Otten reviewed the property in question and explained how values were increased across the county and in addition how his assessment was made.  She further stated she would be happy to view, research and reassess his property if the board allowed for a recess and continuation of the Board of Appeal and Equalization meeting.

Meeting with the County Board was Weston Johnson, property owner in the Potamo Township.   Mr. Johnson explained his concern regarding the increase in market value to his property and that most of this parcel was in pasture.  County Assessor Mary Jo Otten explained how values were increased across the county and in addition how his assessment was made.  She further stated she would be happy to view, research and reassess his property if the board allowed for a recess and continuation of the Board of Appeal and Equalization meeting.

Meeting with the County Board was Lester Boomgaarden, property owner in Wabanica Township.   Mr. Boomgaarden explained his concern regarding the increase in market value to his property and supplied a letter supporting his comments.  County Assessor Mary Jo Otten explained how the assessment was made.   She further stated she would be happy to view, research and reassess his property if the board allowed for a recess and continuation of the Board of Appeal and Equalization meeting.

Meeting with the County Board was Severin and Patricia Holte, property owners in Gudrid Township.   Mrs. Holte explained their concern regarding the increase in market value to their property and stated they had a lot of wind damage to the buildings and many of their trees.  County Assessor Mary Jo Otten explained how when land is assessed it is based on the many different classifications and that it is broke out accordingly.  She further explained how their assessment was made.   County Assessor Mary Jo Otten stated she would be happy to view, research and reassess his property if the board allowed for a recess and continuation of the Board of Appeal and Equalization meeting.

County Assessor Mary Jo Otten presented a list of property owners that had contacted her prior to the meeting and her recommendations to the board:  See attachment:

Recess

With no further questions or comments from the public and the need for some issues to be researched, Commissioner Chair Cody Hasbargen called the meeting in recess at 7:10 p.m. and rescheduled a continuation of the Lake of the Woods County Board of Appeal and Equalization meeting to reconvene on Tuesday, June 25, 2019 at 12:30 p.m. in the Commissioners’ room of the Lake of the Woods County Government Center. 

Reconvene

The Lake of the Woods County Board of Appeal and Equalization met and reconvened on Tuesday, June 25, 2019 at 12:30 p.m. in the Commissioner’ room of the Lake of the Woods County Government Center.

Call to Order

County Board Chair Cody Hasbargen called the meeting to order at 12:30 p.m. with the following members present:  Commissioners: Ed Arnesen, Cody Hasbargen, Joe Grund, Jon Waibel and County Auditor-Treasurer Lorene Hanson.  Absent was Commissioner Buck Nordlof.   Also present were:  Assessor Appraiser Tyler Swanson and Woody Fiala.  It was noted that County Recorder Sue Ney swore in the members of the Lake of the Woods County Board of Appeal and Equalization at the first meeting on Thursday, June 18, 2019.

County Board Chair Cody Hasbargen explained that all the appeals had been heard at the previous meeting on June 18, 2019.  County Assessor Mary Jo Otten was unable to attend todays’ meeting, however, Assessor Appraiser Tyler Swanson presented documentation from Mary Jo’s research in viewing the properties in question from the prior meeting.

Actions

Motion

After hearing all the appeals, questions, comments and research reviewed, Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following actions:

Dennis Johnson, property owner in Potamo Township, Parcel Number:  28.09.44.000.  The County Board of Appeal and Equalization reviewed the reassessment of the property by County Assessor Mary Jo Otten.  The Board recognized an adjustment for the land based on the breakdown and the buildings due to age and condition.  ACTION to decrease the value from $57,000 to $48,700.  (This is broke out by $28,100 on the land and $20,600 on the buildings.)

Weston Johnson, property owner in Potamo Township, Parcel Number 28.15.24.000.  The County Board of Appeal reviewed the reassessment of the property by County Assessor Mary Jo Otten. The Board recognized a value adjustment based on an aerial review.  ACTION to decrease the value from $175,400 to $173,400.

Dennis and Weston Johnson only addressed 2 parcels in the discussion with the Board of Appeal and Equalization at the meeting on Thursday, June 18, 2019.  However, County Assessor Mary Jo Otten did review their additional parcels and made recommendations to the Board based on her findings.

Dennis Johnson, property owner in Potamo Township, Parcel Number 28.03.24.000 – Corrected value – ACTION to decrease value from $184,000 to $172,600.

Dennis Johnson, property owner in Potamo Township, Parcel Number 28.03.33.000 – Corrected value – ACTION to decrease value from $54,200 to $45,200.

Dennis Johnson, property owner in Potamo Township, Parcel Number 28.10.31.000 – Corrected value – ACTION to decrease value from $87,200 to $80,500.

Dennis Johnson, property owner in Potamo Township, Parcel Number 28.15.22.000.  Corrected value due to more tillable acres than we have on record.  ACTION to increase value from $51,600 to 54,000.

Dennis Johnson, property owner in Potamo Township, Parcel Number 28.16.11.000 – Corrected value – ACTION to decrease value from $107,700 to $100,500.

Weston Johnson, property owner in Potamo Township, Parcel Number 28.09.33.000 – Corrected value – ACTION to decrease value from $140,400 to $124,900.

Weston Johnson, property owner in Potamo Township, Parcel Number 28.16.31.000 – Corrected value as was in the wrong Land Classification zone – ACTION to decrease value from $30,300 to $25,300.

Lester Boomgaarden, property owner in Wabanica Township, Parcel No. 23.28.44.000.  The County Board of Appeal and Equalization reviewed the reassessment of the property by County Assessor Mary Jo Otten.  The Board recognized the aerial land breakdown and adjusted accordingly.  ACTION to decrease the value from $160,000 to $154,600. 

Severin and Patricia Holte, property owners in Gudrid Township, Parcel No. 31.14.21.000.  The County Board of Appeal and Equalization reviewed the reassessment of the property by County Assessor Mary Jo Otten.  The Board recognized the adjustments of the land and buildings values based on the condition from the wind storm.  ACTION carried unanimously to decrease the value from $176,700 to $156,900. 

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to accept the County Assessors recommendations on the parcels of the attached list, which were presented to the County Board of Equalization.

Adjourn

Motion was made by Commissioner Jon Waibel to adjourn the County Board of Appeal and Equalization meeting for 2019.  The motion was seconded by ­Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.  County Board Chair Cody Hasbargen adjourned the Lake of the Woods County Board of Appeal and Equalization meeting for 2019, at 12:40 p.m.

Attest:                                                                          Approved: _______________________

_________________________________                  ______________________________________Lorene Hanson, County Auditor-Treasurer                     Cody Hasbargen, County Commissioner Board Chair

===========================================================================================================================================================================

Commissioner Proceedings

June 25, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 25, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Attorney Jim Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following Additions:  Letters of Representation to St Auditor, Schrandt Cartway, Event Ordinance, BOA Training, Reconvene BOE, MN DNR Agreement – Electronic License and County Engineer; Deletions:  Consideration of CUP.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of June 11, 2019.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Ed Arnesen and carried unanimously to approve the official and summarized minutes of June 18, 2019, with changes.

Social Services

Social Services Director, Amy Ballard met with the board requesting approval for claims and MN MH Health Plan Procurement/RFT Review and Board Resolutions.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrant’s $6,512.31, Commissioners Warrant’s $2,032.29, Commissioners Warrant’s $46,363.90.

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following resolution:

Resolution

Lake of the Woods County Supports

Blue Cross/Blue Shield as Managed Care Organization Providing Managed Health Care Services

For Recipients of Families and Children

Resolution No. 19-06-03

WHEREAS, the Minnesota Department of Human Services (DHS) has published a Request For Proposals (RFPs) to provide health care services to recipients of Families and Children and Minnesota Care in eighty (80) Minnesota counties including Lake of the Woods County and

WHEREAS, DHS has requested County evaluations and recommendations regarding the RFP proposals from each respective county; and

WHEREAS, Medica, Blue Cross/Blue Shield and U Care submitted proposals to provide managed health care services in Lake of the Woods County; and

WHEREAS, representatives of Lake of the Woods County Social Services department have reviewed and evaluated the proposals; and

WHEREAS, Blue Cross/Blue Shield submitted proposals suitable to meet our needs.

THEREFORE, BE IT RESOLVED that the Lake of the Woods County Board of Commissioners supports the recommendation of Lake of the Woods County Social Services approving Blue Cross/Blue Shield as Managed Care Organization(s) (MCO(s)) providing managed health care services in Lake of the Woods County.

Resolution

The following resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following resolution:

Resolution

Lake of the Woods County Supports

Blue Cross/Blue Shield as Managed Care Organization Providing Managed Health Care Services

For Recipients of MSHO and MSC+ for Seniors

Resolution No. 19-06-04

WHEREAS, the Minnesota Department of Human Services (DHS) has published a Request For Proposals (RFPs) to provide health care services to recipients of MSHO and MSC+ for seniors, in eighty (80) Minnesota counties including Lake of the Woods County and

WHEREAS, DHS has requested County evaluations and recommendations regarding the RFP proposals from each respective county; and

WHEREAS, Medica, Blue Cross/Blue Shield and U Care submitted proposals to provide managed health care services in Lake of the Woods County; and

WHEREAS, representatives of Lake of the Woods County Social Services department have reviewed and evaluated the proposals; and

WHEREAS, Blue Cross/ Blue Shield submitted proposals suitable to meet our needs.

THEREFORE, BE IT RESOLVED that the Lake of the Woods County Board of Commissioners supports the recommendation of Lake of the Woods County Social Services approving Blue Cross/ Blue Shield as Managed Care Organization(s) (MCO(s)) providing managed health care services in Lake of the Woods County.

Auditor/Treasurer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Border State Bank ACH Agreement, Letters of Representation to St Auditors and MN DNR Agreement Electronic License.

Claims  

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof, and carried unanimously to approve the claims against the County as follows: Revenue $20,989.37, Road & Bridge $112,023.56, Joint Ditch $1,632.50 and Solid Waste $18,374.79.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/25/2019 For Payment 6/28/2019

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                       7,943.83

LOW Highway Dept                                                    7,425.63

North East Technical Service,Inc                                2,232.75

Powerplan                                                                  4,563.13

R & Q Trucking, Inc                                                     4,120.00

Swanston Equipment Corp                                         3,312.24

Team Lab                                                                  92,400.00

University Of Mn                                                         9,222.51

41 Payments less than 2000 21,800.13

Final Total: 153,020.22

Further moved to authorize the payment of the following auditor warrants:  June 12, 2019 – $23,389.03, June 13, 2019 – $609,568.37; June 19, 2019 – $34,645.63.

Border State Bank ACH Agreement

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the ACH Origination Agreement with Border State Bank effective June 25, 2019 and to have the County Auditor/Treasurer sign the same.

Representation Letters to St Auditor

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the Representation Letters of financial statements to the State Auditor for years ending 2015 and 2016 and to have Chair Cody Hasbargen sign the same.

MN DNR Electronic License Agreement

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agreement with the Minnesota Department of Natural Resources for registration and titling of electronic licenses and to have County Auditor/Treasurer to sign the same.

IT Dept

GIS Specialist, Eric Solo met with the County Board requesting permission to attend an out of state GIS conference in Atlanta, GA, September 29, 2019 through October 1, 2019 for Minnesota Counties Computer Coop (MCCC).  MCCC will be covering all travel, lodging and meals. 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen, and carried unanimously to approve out of state travel for Eric Solo to attend a GIS Conference in Atlanta, GA, September 29, 2019 through October 1, 2019, with travel expenses paid by MCCC.

Land & Water Planning

County Land & Water Planning Director, Josh Stromlund was unable to attend the meeting, however, had received a quote from Scott Anderson, Rupp, Anderson, Squires  & Waldspurger, PA (RASW) for a Board of Adjustment/Planning Training, previously discussed at the last board meeting.  The training would be available for all BOA members as well as for commissioners and attorney.  The quote was for a flat fee of $2,500.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel, and carried unanimously to approve the Board of Adjustment/Planning training with Scott Anderson, RASW, for $2,500 with the funding from the Land & Water budget.

Attorney

County Attorney, Jim Austad met with the County Board to discuss a Petition to make the Schrandt Cartway Private and discuss an Event Ordinance. 

Schrandt Cartway Petition to be Private

County Attorney, Jim Austad discussed a petition received from David and Mary Schrandt to request to change designation from “Cartway” to “Private Driveway”.   County Attorney, Jim Austad was going to research further and get in contact with their attorney.

Event Ordinance

County Attorney, Jim Austad discussed the Event Ordinance and an ordinance committee meeting was set to review the ordinance. 

Recess

The meeting was called to recess at 10:10 a.m. and reconvened at 10:30 a.m. as follows:

District Engineer

District Engineer, Lou Tasa met with the County Board to receive an update on the County Highway Department, Engineer, Interim – Construction Project Engineer and Maintenance Engineer.  Lou reviewed the requirements needed for the highway department and summer projects.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof, and carried unanimously to amend the agenda to add the Highway Department at the end of the meeting for more discussion.

Cartway-Public Hearing

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting at 11:00 a.m. and open the Public Hearing for the Cartway-Public Hearing. (Pursuant to MN Statute 164.08 to establish a Cartway.)

The following were present:  Commissioners:  Ed Arnesen, Cody Hasbargen, Buck Nordlof, Joe Grund and Jon Waibel.  Other County Employees were:  County Auditor/Treasurer Lorene Hanson, and Assistant Engineer Boyd Johnson.  In addition attending the Public Hearing were:  Woody Fiala, Attorney Jeff Naglosky, Attorney Brian Varland, Patty Beckel, Tony Beckel, Carl Olson, Andrea Olson, Jill Martinson and Jared Martinson.

Attorney Jeff Naglosky representing Lake of the Woods County, explained the status of the Cartway reconvening from June 11, 2019.  There is currently an open motion from June 11, 2019, to establish a Cartway for Co-Petitioners Jared A Martinson and Jill Martinson and Andrea M Olson.  The motion was up for discussion and the consensus of the County Board at that meeting was to table the motion until the next regular board meeting pending award damages and the status of the Cartway. The actions to be resolved at this meeting would be:  1) Grant Cartway, 2) Assess Damages, 3) Address the Petition to request a Private Cartway and division of maintenance costs.

Motion/Resolution

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof on June 11, 2019, tabled to June 25, 2019 for further discussion, and on June 25, 2019 was carried unanimously establishing the following resolution:

Resolution

The following resolution was offered by Commissioner Jon Waibel and moved for adoption:

Resolution Establishing a Cartway for Co-Petitioners Jared and Jill Martinson and Andrea M Olson

Bifurcating Cartway Hearing to determine Award of Damages

Requiring Petitioners to Post Bond or other Security

Resolution No. 19-06-05

WHEREAS; the Lake of the Woods County Board of Commissioners has received a cartway petition pursuant to Minn. Stat. § 164.08, from Jared and Jill Martinson and Andrea M Olson  “Co-Petitioners” in which the petitioners are asking the County Board to establish a cartway to their property across the lands of others; and

WHEREAS; petitioners have been represented by Brian W Varland, Heley Duncan & Melander PLLP; and

WHEREAS, the petitioner’s property is described as follows: 

Martinson Parcel:

Unimproved, beginning at the Southeast corner of the Southeast quarter (SE ¼) of the Northeast quarter (NE ¼), Section 21, Township 162, Range 32; thence West along the quarter line a distance of 120 rods; thence North a distance of 60 rods on a line parallel with Section line between Sections 21 and 22, to a point; thence East a distance of 120 rods on a line parallel with said quarter line to a point; thence South a distance of 60 rods on the Section line between Sections 21 and 22 to the place of beginning.  Containing 15 acres in the Southwest quarter (SW ¼) of the Northeast quarter (NE ¼), and 30 acres in the Southeast (SE ¼) of the Northeast quarter (NE ¼) of Section 21, Township 162, Range 32;

LESS: that portion lying South and West of the Bostic Creek Bayou as this portion isolated from portion being conveyed.

LESS:  The following described tract:

Beginning at the Southeast corner of the Southeast quarter (SE ¼) of the Northeast quarter (NE ¼), Section 21, Township 162, Range 32; thence West along the quarter line a distance of 20 rods; thence North a distance of 20 rods on a line parallel with Section line between Sections 21 and 22, to a point; thence East a distance of 20 rods on a line parallel with said quarter line to a point; thence South a distance of 20 rods on the Section line between Sections 21 and 22 to the point of beginning containing 2.5 acres more or less.

Olson Parcel:

Beginning at the Southeast corner of the SE1/4NE1/4, Section 21, Township 162, Range 32; thence West along the quarter line a distance of 20 rods; thence North a distance of 20 rods on a line parallel with Section line between Sections 21 and 22, to a point; thence East a distance of 20 rods on a line parallel with said quarter line to a point; thence South a distance of 20 rods on the Section line between Sections 21 and 22 to the point of beginning containing 2.5 acres, more or less, and a road easement for the right of ingress and egress to Bostic Creek over the existing private road along the South quarter line of the SE1/4NE1/4, Section 21, Township 162, Range 32.

WHEREAS, the description of the proposed Cartway is:

Part of the Southeast Quarter of 21 and the Southwest Quarter of Section 22 all in Township 162 North, Range 32 West of the Fifth Principal Meridian, Lake of the Wood County, Minnesota, beginning at County Road 8 NW at the Southeast corner of Section 21, running North with along the section line between Section 21 and Section 22 (with the section line being the centerline of the cartway), to the Southeast corner of the Olson Parcel described as: Beginning at the Southeast corner of the SE1/4NE1/4, Section 21, Township 162, Range 32; thence West along the quarter line a distance of 20 rods; thence North a distance of 20 rods on a line parallel with Section line between Sections 21 and 22, to a point; thence East a distance of 20 rods on a line parallel with said quarter line to a point; thence South a distance of 20 rods on the Section line between Sections 21 and 22 to the point of beginning containing 2.5 acres, more or less, and a road easement for the right of ingress and egress to Bostic Creek over the existing private road along the South quarter line of the SE1/4NE1/4, Section 21, Township 162, Range 32.

WHEREAS; the requested cartway would pass over the individual tracts of land described as follows

Through that part of the Southeast Quarter of 21 and the Southwest Quarter of Section 22 all in Township 162 North, Range 32 West of the Fifth Principal Meridian,  Lake of the Woods County, Minnesota, beginning at County Road 8 NW at the Southeast corner of Section 21, running North with along the section line between Section 21 and Section 22 (with the section line being the centerline of the cartway), to the Southeast corner of the Olson Parcel described as: Beginning at the Southeast corner of the SE1/4NE1/4, Section 21, Township 162, Range 32; thence West along the quarter line a distance of 20 rods; thence North a distance of 20 rods on a line parallel with Section line between Sections 21 and 22, to a point; thence East a distance of 20 rods on a line parallel with said quarter line to a point; thence South a distance of 20 rods on the Section line between Sections 21 and 22 to the point of beginning containing 2.5 acres, more or less, and a road easement for the right of ingress and egress to Bostic Creek over the existing private road along the South quarter line of the SE1/4NE1/4, Section 21, Township 162, Range 32, as shown in the road marked in red in the attached aerial photo map attached as Exhibit C.

WHEREAS; on June 11, 2019 after proper posting and notice, a hearing on the cartway petition was heard by the Lake of the Woods County Board; and

WHEREAS; the County Board finds that, pursuant to Minn. Stat. §164.08, subd. 2 (a), the petitioners own tracts of land containing at least five acres and has no access from it to a public road except over the lands of others; and

WHEREAS; the petitioners are therefore entitled to the establishment of a cartway pursuant to Minn. Stat. § 164.08. subd. 2 (a);

WHEREAS; the County Board, after hearing evidence and arguments from the petitioners and the affected landowners, requested that the hearing be tabled to June 25, 2019 at 11:00 a.m. and

WHEREAS; on June 25, 2019 at 11:00 a.m. the Lake of the Woods County Board reconvened the public hearing on the cartway petition;

WHEREAS; the County Board had heard additional testimony from the petitioners and the board had researched damages;

WHEREAS; the requested cartway would pass over the land as requested;

WHEREAS; the County Board heard evidence and arguments from the petitioners and the affected landowners regarding the question of what damages, if any, should be paid to the owners and occupants across whose land(s) the cartway will be established, and regarding what damages the county has incurred as costs and expenses related to these proceedings;

NOW, THEREFORE, IT IS RESOLVED AND ORDERED;

  1. A cartway pursuant to Minn. Stat. § 164.08, subd. 2 (a) is established, subject to the terms and conditions that follow, the terms and conditions in the award of damages, and the payment of all damages.
  2. The Lake of the Woods County Board finds that the following location and width of the cartway is the least disruptive and least damaging for neighboring landowners and in the public’s best interest; Through that part of the Southeast Quarter of 21 and the Southwest Quarter of Section 22 all in Township 162 North, Range 32 West of the Fifth Principal Meridian,  Lake of the Woods County, Minnesota, beginning at County Road 8 NW at the Southeast corner of Section 21, running North with along the section line between Section 21 and Section 22 ( with the section line being the centerline of the cartway), to the Southeast corner of the Olson Parcel described as: Beginning at the Southeast corner of the SE1/4NE1/4, Section 21, Township 162, Range 32; thence West along the quarter line a distance of 20 rods; thence North a distance of 20 rods on a line parallel with Section line between Sections 21 and 22, to a point; thence East a distance of 20 rods on a line parallel with said quarter line to a point; thence South a distance of 20 rods on the Section line between Sections 21 and 22 to the point of beginning containing 2.5 acres, more or less, and a road easement for the right of ingress and egress to Bostic Creek over the existing private road along the South quarter line of the SE1/4NE1/4, Section 21, Township 162, Range 32, as shown in the road marked in red in the attached aerial photo map attached as Exhibit C.
  3. Petitioners shall pay to the county all items described below as damages for the establishment of the Cartway.  

    Damages as a result of reduced land value                 $2,000 per petitioner for a total of $4,000

4. Town road and bridge funds shall not be expended for this cartway.

The resolution was seconded by Commissioner Buck Nordlof and the vote carried as follows:

Voting For:       Commissioners Ed Arnesen, Buck Nordlof, Cody Hasbargen, Jon Waibel and Joe Grund

Voting Against: None   

Abstaining:           None

Lake of the Woods County

Dated: ___________________                       __________________________________________

                                                                        Cody Hasbargen, Chairman of the Board

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Resolution Changing the Jared and Jill Martinson, Andrea Olson Cartway To a Private Driveway

Establishing Maintenance Costs

Resolution No. 19-06-06

WHEREAS, Pursuant to MN Statute 164.08, sub 2 (e) allows County Boards of unorganized territory to designate the cartway as a private driveway with written consent of the following affected landowners, Scott Wold and Four Mile Bay Hunting Club, Inc.;

WHEREAS, the affected landowners have agreed to written consent to designate the cartway as a private driveway and no town road and bridge funds shall be expended for maintenance of the driveway; provided that the cartway shall not be vacated without following the vacation proceedings established under law;

WHEREAS; Pursuant to MN Statute 164.08, sub (3),When a cartway is not maintained by the town, one or more of the private property owners who owns land adjacent to a cartway or one or more of the private property owners who has no access to the owner’s land except by way of the cartway may maintain the cartway;

WHEREAS; The cost of maintenance shall be equally divided among all residences (defined as having permanent or movable residential structure) who own land adjacent to the cartway and all of the private property owners who have no access to their land except by way of the cartway;

WHEREAS; The County Board has determined that the maintenance costs be adjusted accordingly as residents change; and private property owners who pay the cost of maintenance shall have a civil cause of action against any of the private property owners who refuse to pay their share of the maintenance cost.

THEREFORE BE IT RESOLVED; The County Board has determined that the Jared and Jill Martinson, Andrea Olson Cartway a Private Driveway and maintenance costs will be shared equally among all residences as described above.

The resolution was seconded by Commissioner Buck Nordlof and the vote carried unanimously.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to close the Public Hearing and open the regular meeting at 12:30 p.m. as follows:

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to close the regular meeting and open the Public Hearing for Board of Equalization at 12:30 pm.

Board of Equalization minutes are recorded separately.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to close the Public Hearing and open the regular meeting at 12:40 p.m. as follows:

Recess

The meeting was called to recess at 12:40 p.m. and reconvened at 2:55 p.m. as follows:

Public Works Dept

Discussion was had by the County Board and District Engineer Lou Tasa regarding the County Engineer open position.  Interim options were presented for Construction and Maintenance Project Engineers.  Lou Tasa explained the funding differences between Township road funds and State Aid funds.

CLOSED SESSION- LITIGATION

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting and open the closed session at 3:30 p.m. pursuant to MN Statute 13D.05, subd.3b. (Pending or threatened litigation involving appointment of County Engineer.)  Members present: Commissioners Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel and Joe Grund.  Others present were:  County Attorney, James Austad and Human Resources Director Savanna Slick.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the closed session and open the regular meeting at 4:20 p.m.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 4:20 p.m.

Attest:                                                                                      July 9, 2019

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

June, 2018

Commissioner Proceedings

June 26, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 26, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Sheriff Office, NWA Meeting, Culvert on County Roads 1 & 35.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Hasbargen and carried unanimously to approve the official minutes and summarized minutes of June 12, 2018.

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the minutes and summarized minutes of June 19, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $10,094.34, Commissioners Warrants $3,624.26, Commissioners Warrants $34,665.81.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims and Motor Vehicle Hours.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue-$44,559.75-Road & Bridge-$24,586.20 Devlp. -$3,335.00 -Solid Waste-$4,558.50-EDA-$751.36.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/26/2018 For Payment 6/29/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                       3,278.38

Crop Production Services                                         15,108.64

DLT Solutions, LLC                                                    2,489.20

Nelson’s Collision Center (Dba)                                  2,639.65

North East Technical Service,Inc                                4,558.50

Pemberton, Sorlie, Rufer & Kershner, PLL                 5,321.46

SeaChange Print Innovations                                      2,900.38

University Of Mn                                                         9,024.00

Voyageurs Comtronics, Inc                                        3,332.35

WatchGuard Video                                                     4,770.00

Widseth Smith Nolting&Asst Inc                                  4,418.33

48  Payments less than 2000  19,949.92

Final Total: 77,790.81

Further moved to authorize the payment of the following Auditor warrants: June 13, 2018-$5,907.17, June 20, 2018-$14,761.45, June 22, 2018-$75,00.00.

Deputy Registrar Hours

County Auditor/Treasurer, Lorene Hanson informed the board that due to the increasing work with MnLars that the office will no longer be able to process any title transfers or renew Drivers License after 3:45 p.m. and that the office will remain open until 4:00 p.m. for other types of transactions.

PETITION FOR PARTIAL ABANDONMENT OF DITCH 36

Chairman Arnesen reviewed a Petition for Partial Abandonment of Ditch 36 from Chuck Larson. Public Works Director, Tim Erickson informed the board that the section corner needs to be located first, to see if this is State Land or County Land. County Surveyor, Don Rasmussen stated that he will find the section corner and report back to the board. No action was taken at this time.

RECESS

The meeting was called to recess at 10:15 a.m. and reconvened at 10:20 a.m.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that Carla Bailey was hired as the Eligibility Worker and Travis Anderson was hired as the Solid Waste Processor.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the hiring for Carla Bailey as the Eligibility Worker at grade 9, Step 1, points 218, $17.66 per hour, effective July 16, 2018.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the hiring for Travis Anderson as the Solid Waste Processor at grade 10, step 1, points 237, $18.67 per hour effective July 9, 2018.

SHERIFF

Chairman Arnesen suggested that a committee should be made to look at options for the Construction of the Jail and informed the board that he spoke with Karl Frigaard and Karl will do research for possible funding options for the new construction.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to appoint County Sheriff, Gary Fish, County Attorney, James Austad, Public Works Director, Tim Erickson, County Commissioners Arnesen and Waibel to the Jail Committee.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to hire Karl Frigaard as a consultant for finding funding for the construction for the Jail at thirty-six dollars (36.00) per hour and up to one-hundred (100) hours.

CORRESPONDENCE

Roseau County Soil & Water District and Thank-you from Williams Senior Citizen.

NWA MEETING

The board discussed the meeting at the NWA and discussed the issues of parking on CR 333. The board requested that the Public Works Department put the culvert in as discussed and allow parking for a minimum of twelve (12) vehicles.

CLOSED SESSION-Labor Negotiations

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 11:00 a.m. and open the closed session. Present were Commissioner Arnesen, Hasbargen, Waibel, Moorman and Nordlof, County Auditor/Treasurer Lorene Hanson, Human Resource Director Savanna Slick and County Attorney, James Austad.

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the closed session at 12:40 p.m. and open the regular meeting.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:41 p.m.

Attest:                                                                          July 10, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

June, 2017

Commissioner Proceedings

JUNE 13, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 13, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, and Ed Arnesen. Absent Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following addition: Airport Hangar.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of May 23, 2017.

SWEARING IN

Deputy Recorder, Christie Russell met with the board and administrated the oath of office for the Board of Equalization meeting which will be held at 6:00 p.m. Swearing in members of the board of equalization were: County Auditor/Treasurer, Lorene Hanson, Commissioners Waibel, Arnesen, Hasbargen and Moorman.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$10,275.91, Commissioner Warrants-$8,672.46, Commissioner Warrants- $39,431.09.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue $32,005.58- Road & Bridge $119,025.29-Co. Development $6,735.00-  Joint Ditch-$908.00-Solid Waste, $28,335.95- EDA, $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/13/2017 For Payment 6/16/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                 4,830.83

Computer Professionals Unlimited Inc                                 3,310.00

Contech Engineered Solutions LLC                                   29,977.30

Crop Production Services                                                  20,967.54

Dvergsten/Jessica Vivian                                                    2,968.95

Farmers Union Oil Co.                                                           4,184.58

Jake’s Quality Tire Inc                                                           3,001.28

LOW Highway Dept                                                              2,648.75

Mar-Kit Landfill                                                                    13,703.50

Marco Technologies LLC                                                     3,927.77

MN Counties Intergovernmental Trust                                 2,343.00

Nelson Auto Center                                                            28,056.71

Powerplan                                                                            9,935.29

R & Q Trucking, Inc                                                               3,230.00

Widseth Smith Nolting&Asst Inc                                           6,718.33

Woody’s Service                                                                  5,046.07

Ziegler, Inc                                                                            8,967.18

72 Payments less than 2000 33,237.30

Final Total: 187,054.38

Further moved to authorize the payment of the following auditor warrants: May 24, 2017- $668,280.92-May 30, 2017 – $694,193.83, May 31, 2017-$569,487.99, June 7, 2017-97,799.62.

AMC

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that AMC notified them on the Wheelage Tax that counties can charge to local residents on all passenger vehicles and the county can choose how much they want to charge up to $20.00 per vehicle. No action was taken at this time.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for a cell phone stipend for Kyle Onstad.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve a cell phone stipend for Inspector II, Kyle Onstad in the amount of $60.00 per month effective July, 2017.

PUBLIC HEARNG

Flag Island Resort Off Sale to Combination On Sale License

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 10:10 a.m. and open the Public Hearing pursuant to MN Stat. §340A.405, Subdivision 2( c ) Intoxicating Liquor, Off-Sale Licenses to a combination Liquor License. The board reviewed the application for On Sale/Off Sale combination license for Flag Island Resort. No comments were heard from the public.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the public hearing at 10:15 a.m. and open the regular meeting.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the application for Flag Island Resort for an On/Off Sale Combination License effective July 1, 2017 thru June 30, 2018.

LAND AND WATER PLANNING

Land and Water Planning Director met with the board to discuss Buffer Program Implementation.

Resolution

A RESOLUTION REGARDING THE ELECTION OF JURISDICTION FOR

THE MINNESOTA BUFFER LAW

Lake of the Woods County

Resolution #17-06-01

WHEREAS, provisions in Minnesota Statute 103F.48 (Buffer Law) allow a county or watershed district to affirm jurisdiction to carry out the compliance provisions regarding riparian vegetated buffers and alternative water quality practices for those waterbodies identified on the Department of Natural Resources’ Buffer Protection Map; and

WHEREAS, a county with jurisdiction over a noncompliant site shall enforce corrective actions through a coordinated approach under the authority granted in Minnesota Statute 103B.101, subdivision 12a, the Buffer Law or other authority granted by statute; and

WHEREAS, the Lake of the Woods County Board of Commissioners agree to carry out corrective actions on a parcel basis to ensure compliance with the buffer requirements, which may include an Administrative Penalty Order (APO) plan under the authority provided in Minnesota Statutes 103B.101, subdivision 12a and 103F.48; and

WHEREAS, the Lake of the Woods County Board of Commissioners is electing jurisdiction on all public drainage ditches for which it is the drainage authority and public waters, located within its boundaries, identified on the Department of Natural Resources’ Buffer Protection Map; and

WHEREAS, the Lake of the Woods County Board of Commissioners delegate the jurisdiction of carrying out the compliance provision of the buffer requirements to the Lake of the Woods County Land and Water Planning Director; and

WHEREAS, the Buffer Law requires that each Local Government Unit provide notice affirming jurisdiction and identify the rule, ordinance, or other official controls that will be used to carry out the compliance provisions of the buffer requirements to the Board of Water and Soil Resources, including a copy of the adopting resolution.

THEREFORE, BE IT RESOLVED that the Lake of the Woods County Board of Commissioners hereby accepts the authority and administrative responsibility to implement the Buffer Law as the Local Government Unit within the legal boundaries of Lake of the Woods County for the water features identified above as of June 13, 2017, in accordance with Minnesota Statute 103F.48.

This RESOLUTION was offered by Commissioner Moorman, seconded by Commissioner Hasbargen, and adopted by a vote of 4-0at a regular meeting of the Lake of the Woods County Board of Commissioners on June 13, 2017.

Flood Plain

Land and Water Planning Director, Josh Stromlund met with the board to discuss the possibility of the Land and Water Planning Office to assist the public with Flood Plain levels. With the county having Lidar, they are able to determine the Flood Plain levels most of the time depending  on the site.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve Land and Water Planning Office to add additional services for Flood Plain determination and then to forward on to FEMA for final approval

Staffing

Land and Water Planning Director, Josh Stromlund met with the board to discuss adding an additional staff member with the increase work load in the office. The board requested that Josh proceed with job description and bring back to the board.

Zippel Bay Dredging

Soil & Water Conservation District Resource Technician, Mike Hirst met with the board and informed them of the funding they received from the “Harbor Trust Fund” in the amount of $50,000 to be used for Zippel Bay Dredging project.

RECESS

The meeting was called to recess at 11:13 a.m. and reconvened at11:15 a.m. as follows:

LAKE OF THE WOODS DRIFTERS

Lake of the Woods Drifters Snowmobile Club members Brad Dolinski, Tom Hanson, Randy Orton and Marti Mollberg met with the County Board to discuss the donation of $5,000 to the county (LG555 form Government Acknowledgment for Use of Gambling Funds) to be used for safety ads and general needs for trails.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ken Moorman and carried unanimously to accept the $5,000 from the Lake of the Woods Drifters Club and authorize County Auditor/Treasurer, Lorene Hanson to sign the LG555 Government Acknowledgement for Use of Gambling Funds form.

Trails/Equipment

Lake of the Woods Drifters Snowmobile Club members discussed the snowmobile trails and the work that is needed on bridges and also equipment needs. They requested that the county purchase the equipment and that the club would make payments back to the county.  No action was taken.

Acceptance of Trail Maintenance and Legal Sponsorship for Border Trails

The board discussed the Maintenance and Grooming application for Border Trails. 

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to contract with the Lake of the Woods Drifters Club for the maintenance and grooming of the Border Trails and to further authorize the County Board Chair and County Auditor-Treasurer to sign the County/Club Contract.

Resolution

The following resolution was offered by Commissioner Ken Moorman, seconded by Commissioner Cody Hasbargen and moved for adoption:

Resolution No. 17-06-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Border Trails maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

PROPERTY ISSUES

County Attorney, James Austad, Mary and Dave Gisch, Ron Streed and Steve Nesmith met with the board to discuss the property description on parcel number 30.1541.000.   The Board requested the County Attorney and Public Works Director to research this further and report back to the County Board later in the day.

DITCH AUTHORITY

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to close the regular County Board meeting and open the Ditch Drainage Authority meeting.  The following were in attendance:  Commissioners:  Ed Arnesen, Cody Hasbargen, Ken Moorman and Jon Waibel, Auditor-Treasurer Lorene Hanson, Attorney Jim Austad, Public Works Director Tim Erickson and Woody Fiala.

The drainage authority board discussed the petition for repair of a drainage system received from Norvel Parsley regarding Judicial Ditch 24, Zippel Township, Township 162, Range 33, Section 16.

The drainage authority recognized that there was a road culvert issue, however not a judicial ditch issue; therefore denying the petition for repair. 

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to close the Ditch Drainage Authority meeting and open the regular County Board meeting.

The County Board discussed the results from the Drainage Authority.  

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to replace the culvert and share the actual cost of the culvert with the land owner.   Public Works Director Tim Erickson was going to contact Mr. Parsley of the results of the meeting.

RECESS

The meeting was called to recess at 2:10 p.m. and reconvened at 5:00 p.m.

PROPERTY ISSUES

Public Works Director Tim Erickson, Mary and Dave Gisch, Ron Streed, Steve Nesmith and Roseann Swenson reported back to the County Board on their research of the property description on parcel number 30.1541.000.   After reviewing GIS maps and further discussion, the parties were going to meet again to resolve the matter.

AIRPORT

Commissioners Jon Waibel and Cody Hasbargen gave an update to the County Board from their last Airport meeting.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 6:00 p.m.  The County Board of Equalization followed at 6:00 p.m.

Attest:                                                                                      June 13, 2017

___________________________________              _____________________________________County Auditor/Treasurer, Lorene Hanson                    Vice-Chair of the Board, Edward Arnesen

===========================================================================================================================================================================

Commissioner Proceedings

June 20, 2017

The Lake of the Woods County Board of Commissioners met in session on Tuesday, June 20, 2017 at Angle Outpost Resort at the Northwest Angle.

Call to Order

Chairman Nordlof called the meeting to order at 10:10 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Cody Hasbargen, Ed Arnesen, Ken Moorman, and  Buck Nordlof.  Absent: Jon Waibel. Also present were: County Auditor/Treasurer Lorene Hanson, Public Works Director, Tim Erickson, Deputy Auditor/Treasurer, Janet Rudd, County Attorney, James Austad ,  County Sheriff, Gary Fish, Human Resource Director, Savanna Slick, Social Services Director, Amy Ballard and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Digital T.V. and Land issues.

Approve Minutes

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the minutes of June 13, 2017.

PUBLIC WORKS

Angle Road Update

Public Works Director, Tim Erickson met with the board and informed the board that some gravel was placed on the Angle Road last year, more gravel to be placed in July and another load the next year. Tim also informed the board that they will be placing Calcium Chloride on the road next week.

NWA Maintenance

Public Works Director, Tim Erickson met with the board and requested approval to advertise, interview and hire for the NWA Maintenance Department.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire for the a NWA Maintenance Department.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to charge Office Fees for Firearm Storage at $5.00 per time and Vehicle Storage at $10.00 per day and requested that the Deputy Sheriffs Office position be removed from the agenda and placed on next board agenda.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the County Sheriff’s Office Fees for Firearm Storage at $5.00 per time and Vehicle Storage at $10.00 per day.

NWA Golf Course Road

The board discussed the parking issues on the Golf Course Road. After discussion with Paul Colson the board decided that Commissioner Arnesen and Public Works Director, Tim Erickson will look into this further and requested that Paul send Time the marker coordinates.

HUMAN RESOURCES

Solid Waste Assistant Program Director

Human Resource Director, Savanna Slick met with the board requesting authorization to create an Assistance Solid Waste Program Manager job description and to hire within.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve Public Works Director, Tim Erickson to create a new job description and grade for Assistant Solid Waste Program Director and advertise and interview.

Emergency Management Director

Human Resource Director, Savanna Slick met with the board requesting a step increase for Emergency Manager and requesting thirty (30) hours per week versus the twenty-four (24) hours, and up to ten (10) additional hours as back-up dispatch. County Sheriff, Gary Fish requested that this position be moved to a step seven (7).

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman with Commissioner Hasbargen abstaining and carried unanimously to move Emergency Management Director, Jill Hasbargen Olson from step 4 to step 7 at $21.96 per hour effective next pay period with thirty (30) hours and Emergency Management and up to additional ten (10) hours as Dispatcher duties.

Recess

The meeting was called to recess at 11:20 a.m. and reconvened at 11:30 a.m. as follows:

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board to inform the NWA residents of the services that are available thru her office and left packets of information for local residents.

FLOOD PLAIN SERVICES/ VETERANS SERVICE OFFICER

Chairman Nordlof informed the NWA residents that the Land and Water Planning Office now offers assistants with determining Flood Plain levels and that Veterans Service Officer , Rick Rone will be meeting at the NWA on July 17 from 10:00 a.m. till 2:00 p.m.

AIRPORT UPDATE

Commissioner Arnesen informed the NW Angle residents that he just had a conversation with a member of the Tribe in regards to the NW Angle Airport, and last August they were to meet but the  meeting was cancelled. We will wait to hear forth coming information.

DIGITAL TV

Paul Colson inquired about the Digital TV that was discussed in the past. County Auditor/Treasurer, Lorene Hanson will look into and get back to the board.

Land Issue

The board discussed Mary and Dave Gisch property. The consensus of the board was to have Chairman Nordlof work with County Attorney, James Austad on behalf of the county board on this property, with Commissioner Hasbargen abstaining.

RECESS

The meeting was called to recess at 11:59 a.m.

BOARD OF EQUALIZATION

Board of Equalization Meeting was opened at 12:00 p.m. and closed at 12:11 p.m.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:12 p.m.

ATTEST:                                                                                 APPROVED: June 27, 2017

___________________________________                          __________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, James Nordlof

=================================================================================================================================================================================

Commissioner Proceedings

JUNE 27, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 27, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, and Ed Arnesen. Absent, Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Board of Equalization Minutes, AMC District 2 meeting, Stonegarden Grant, NWA Edge Riders Premises Permit Application.

Approval of Minutes

June 13, 2017

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of June 13, 2017.

Board of Equalization

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the 2017 Board of Equalization minutes.

SHERIFF

Deputy Sheriff Coroner Job Descriptions

County Sheriff, Gary Fish, Helgeson Funeral Home Director, John Helgeson and Human Resource Director, Savanna Slick met with the board to discuss Coroner duties that have been assigned with ted to the  Deputy Sheriff’s and the  job description changes made. Savanna also informed the board that all deputies have completed the courses to be Deputy Coroners, new Deputies hired that are not certified as a Deputy Coroner, will be hired as Deputy Sheriff at grade 12, until passing the courses required to be certified.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the Deputy Sheriff Coroners job description at a grade 13, points 288 with the Deputies moving up to that grade, but Deputies at a grade 12, until all required courses are passed, certifying them as a Deputy Coroner, with Deputies staying at their current steps, effective July 2, 2017.

Deputy Sheriff/Investigator

County Sheriff, Gary Fish and Human Resource Director, Savanna Slick met with the board to discuss the changes made to Deputy Sheriff/ Coroner/ Investigator job description.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the Deputy Sheriff/ Coroner/Investigator job description at grade 13, 288 with Deputy staying at his current step, effective July 2, 2017.

STONEGARDEN

County Sheriff, Gary Fish met with the board requesting approval for the 2016 Stonegarden Grant in the amount of $56,303.

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Arnesen and moved for adoption:

A Resolution Authorizing the Stonegarden Grant Agreement

Resolution 17-06-03

NOW, THEREFORE, BE IT RESOLVED that the Chairman Nordlof and County Sheriff, Gary Fish are hereby authorized to execute the 2016 Operation Stonegarden Grant, Agreement No. A-OPSG-2016-LOTW-CO-005, effective September 1, 2016- August 31, 2019 in the amount of $56,303.

MINNESOTA POWER

Steven White, Senior Communications Engineer with Minnesota Power met with the board requesting authorization to place antennas on the Baudette and Williams’s towers for communication for the Great Northern Transmission line crew.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve Minnesota Power to place antennas on the Baudette Tower and Williams Tower with an addendement to the existing contract with an additional $2,000 per tower per year, contingent approval of County Attorney, James Austad.

VOYAGERS COMTRONICS

Lee Hervey, from Voyagers Comtronics informed the board that the county towers will need to be painted next summer along with re-banding. He updated the board on the Digital TV for the Northwest Angle, informing them that residents can get transmission on the South Side of the Angle from the Williams tower. On the North side of the Angle, the hill cuts off the transmission and therefore they would not get reception. However, Lee stated that if individuals want to put up a TV tower high enough, they would get reception.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$6,049.18, Commissioner Warrants-$5,331.55, Commissioner Warrants- $14,697.18.

RECESS

The meeting was called to recess at 10:18 a.m. and reconvened at 10:22 a.m.

GOLF COURSE ROAD

Public Works Director, Tim Erickson met with the board and informed the board that they have been doing research on the Golf Course Road that Paul Colson inquired about at the NW Angle meeting. Tim informed the board that he has not heard from Paul Colson as this time, for Paul was to send information to him on his updated survey on his property.

DRIFTERS CLUB

Drifter Club members, Brad Dolinski, Randy Orton, Tom Hanson and Marty Mollberg, and IDC member Chuck Tischart met with the board and updated the board on the progress of the Equipment funding. IDC representative, Chuck Tischart stated that the IDC would like to partner with the County on a loan to the Drifters Club, with IDC committing to $100,000. The board referred this to the Economic Development Authority.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $30,773.00- Road & Bridge $67,104.07-Co. Development $7,429.00-  Joint Ditch-$515.00-Solid Waste, $14,027.49- EDA, $699.48.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/27/2017 For Payment 6/30/2017

Vendor Name                                                    Amount

Baudette LOW Chamber Of Commerce                                   8,750.00

Code 4 Services LLC                                                               2,464.67

DLT Solutions, Inc                                                                    2,197.38

Earthworks Contracting Inc                                                     9,120.00

Fish/Kevin                                                                              27,240.00

Hancock Concrete Products LLC                                            6,547.20

Hasbargen Farms Inc                                                              6,870.00

Hasbargen Logging Inc                                                            7,950.00

Roger’s Two Way Radio, Inc                                                 13,193.25

Short Elliott Hendrickson, Inc                                                 12,434.57

Strata Corp, Inc                                                                        5,753.71

Widseth Smith Nolting&Asst Inc                                               2,662.33

44 Payments less than 2000 15,364.93

Final Total: 120,548.04

Further moved to authorize the payment of the following auditor warrants: June 13, 2017- $359,911.65-June 21, 2017 – $45,581.25.

3.2 Off-Sale Malt Liquor

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a 3.2 Off-Sale Malt Liquor license for Oak Island Resort.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the 3.2 Off-Sale Malt Liquor License for Oak Island Resort effective July 1, 2017 thru June 30, 2018.

NW ANGLE EDGE RIDERS

NWA Premises Permit

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a Premise Permit for the NW Angle Edge Riders to conduct legal gambling for Pull Tabs at Flag Island Resort.

Resolution

The following Resolution was offered by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the following:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises permit Application

Resolution No.17-06-04

WHEREAS, the NW Angle Edge Riders has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishments, which are all located in Lake of the Woods County:

Ø  Flag Island Resort, 3037 Flag Island unorganized township of Angle

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for submission to the Minnesota Gambling Control Board.

MOTOR VEHICLE CLOSURE

County Auditor/Treasurer, Lorene Hanson met with the board to inform the board that the Motor Vehicle Department within the Auditor/Treasure’s office will be closed starting Thursday July 20 through Monday, July 24, and re-opening on July 25. The closure is due to the State of MN transitioning to Minnesota Licensing and Registration System (MNLARS). She reminded all not to delay on your July tab renewals or Driver’s License Renewals that expire in July.

HENNUM PROPERTY

Public Works Director, Tim Erickson and Jerry Hennum met with the board to discuss TR 142, which runs down the middle of land owned by Gregg Hennum and Jerry Hennum. Hennums are asking the board to either vacate the road or extinguish the road. Tim will look into this further and report back to the board.

Committee Updates

Commissioner Moorman updated the board on AMC District Meeting which topics of discussion were:

Right-of-Way Ordinances, Data Retention Policy, and Supervisor Training.

Commissioner Arnesen inquired about the construction of the Public Access at Rocky Point and asked to have research done to see when the process started.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 11:45 a.m.

Attest:                                                                          July 11, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board,  James Nordlof

June, 2016

Commissioner Proceedings

June 14, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 14, 2016 at Lake of the Woods County Government Center in the Commissioners Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Thomas Hanson, Ed Arnesen, Patty Beckel, and Ken Moorman. Absent, Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions and deletions: remove Baudette Depot and add ATV Ordinance discussion, Sandy Shores/Birch Beach discussion and MIS Updates.

Approval of Consent Agenda   

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following consent agenda: Lorene Hanson to Deer Wood on June 21-24 MACATFO Conference; Alisa Jacobsen to St. Cloud on July 10-14 for Assessment Laws and Procedures Training; Angie Eason to St. John’s University on June 22-23 to MAFAS Summer Seminar and to Brainerd on June 7-8 for Management Learning Community meeting.                                                         

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of May 24, 2016.

SOCIAL SERVICES

Social Service Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following claims against the county: Commissioners Warrants: $16,162.29; Commissioners Warrants: $24,896.35.

SNOWMOBILE TRAILS

TJ Grooming/Border Trails

Tom and Joyce Beckel met with the board to discuss the Border Trails grooming and informed the board that everything ran well this last winter but have concerns on the cuts of the 4th benchmark and a 30% cut from last season and will have the same cut in 2016; no capital improvement grants are available as in the past.

Lake of the Woods Drifters

Gregg Hennum met with the board to discuss the Lake of the Woods Drifters/Traverse Trail with concerns of the shortage of funding from the State and discussed issues of grooming lake trails.

HEADWATERS REGIONAL DEVELOPMENT

Ryan Zemek met with the board to discuss the Statewide Pace Program that is available for property owners of commercial and industrial business’s that would make energy improvement without upfront capital. Ryan informed the board that they would need to enter into a Joint Powers Agreement with the St. Paul Port Authority for the purpose of implementing and administering the program on behalf of the County.

Resolution

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to adopt the following resolution and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign the Joint Power Agreement.

RESOLUTION DECLARING PARTICIPATION IN STATEWIDE PACE PROGRAM

Resolution No. 16-06-01

WHEREAS, a Statewide Property Clean Energy Program (PACE) administered by the St. Paul Port Authority (SPPA) provides loan funds to assist property owners of commercial and industrial businesses and multifamily housing projects to make energy conservation and/ or renewable energy improvements; and;

WHEREAS, PACE allows qualified participants to make energy improvements without upfront capital outlay as such costs for the improvements are paid back through a special assessment on their taxes with the increase offset by decrease in energy costs so that the businesses sees no change in the bottom line:

WHEREAS, Minnesota legislation currently allows governmental entities to participate in the Statewide PACE program by entering into a Joint Powers Agreement (JPA) with St. Paul Port Authority; and

WHEREAS, the JPA delineates the financial district, directs the St. Paul Port Authority to administer the program, whereby the participating government entity agrees to assess the property per the loan agreement, and collect and then transfer the payments to SPPA;

THEREFORE BE IT RESOLVED THAT, Lake of the Woods  County  Board of Commissioners finds that financing energy projects is a valid public purpose because it stimulates economic development, improves property values, reduces energy costs, reduces greenhouse gas emissions, and increases employment in the County; and

NOW THERFORE, BE IT FURTHER RESOLVED the Lake of the Woods County Board of Commissioners hereby does hereby agree to enter into a JPA with SPPA  in order to participate in the Statewide PACE Program.

RECESS

The meeting was called to recess at 9:57 a.m. and reconvened at 10:02 a.m. as follows:

ASSESSOR

Human Resource Director, Karen Ose and County Assessor, Mary Jo Otten met with the board requesting approval for the Job Description for Seasonal Help for Lake Property Guide for assistance for transporting Assessor and other department personnel to property accessible only by lake transportation.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the Lake Property Guide job description at Grade 11, Step 1, $18.96 per hour, points 252.

MN CORRECTIONS

MN Corrections District Supervisor Marc Bloomquist met with the board and presented the 2015 County Probation Costs and reviewed the Probation and Drug Court practices. The board thanked the Probation Officers for all they do for the community.

ATV ORDINANCE

County Auditor/Treasurer, Lorene Hanson met with the board and requested that they rescind the motion for the ATV Ordinance Public Hearing to allow additional time to review the current ordinance.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to rescind the Public Hearing date of June 28, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Revenue $139,373.95, Road & Bridge $79,956.57, Co. Devel $672.50, Natl Resc Enhanc $4,764.50, Solid Waste $33,104.64, EDA $602.44

WARRANTS FOR PUBLICATION

Warrants Approved On 6/14/2016 For Payment 6/17/2016

Vendor Name                                                    Amount

Bert’s Truck Equipment Of Moorhead, Inc                            8,247.00

Cenex Co-Op Services, Inc.                                                    5,845.96

Computer Professionals Unlimited Inc                                   3,303.00

Contech Engineered Solutions LLC                                     10,944.20

Federal Signal Corporation                                                   25,400.00

Hancock Concrete Products LLC                                          34,041.16

Howard’s Oil Company                                                            2,692.12

Independent Emergency Services                                        67,136.07

LOW Highway Dept                                                                  6,323.75

Mactek Systems Inc                                                                  5,581.48

Mar-Kit Landfill                                                                        12,466.50

R & Q Trucking, Inc                                                                  3,710.20

Rinke-Noonan                                                                          4,964.50

Short Elliott Hendrickson, Inc                                                5,002.52

Strata Corp, Inc                                                                         8,830.31

Sun Monitoring                                                                         2,069.50

Widseth Smith Nolting&Asst Inc                                             3,841.67

Woody’s Service                                                                       3,780.74

Wright Locksmith and Security Systems                               4,504.75

106 Payments less than 2000     39,789.17

Final Total: 258,474.60

Further moved to authorize the payment of the following auditor warrants: May 25, $640,618.24, June 6, $2,818,334.03, June 8, $81,901.96.    

Lost Warrant

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a lost warrant for Lake of the Woods School.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the application and affidavit for lost warrant for Lake of the Woods School dated December 18, 2015 for $25.00 without furnishing indemnifying bond.

BAUDETTE CHAMBER OF COMMERCE

Mike Hovde, representing the Baudette Chamber of Commerce met with the board and updated them on the Chamber Events.

MIS DIRECTOR/MAINTENANCE SUPERVISOR

MIS Director/Maintenance Supervisor Peder Hovland met with the board and informed them that Next Gen 911 is completed, renovation of offices are almost completed. Pete informed the board that the lawn mower is getting worn out and the mower is 14 years old. The board requested that Peder get a quote for a new mower and bring back to the board.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed the board that Inspector II position will have to re-advertise for the newly hired worker never showed up for work. Tim also informed the board that the Drainage Committee will meet on June 28, 2016 after the County Board meeting.

SANDY SHORES/BIRCH BEACH BRIDGE

Commissioner Arnesen discussed the Sandy Shores/Birch Beach Bridge. Public Works Director, Tim Erickson informed the board that the residents of Sandy Shores/Birch Beach could apply for an Approach Permit so they can build their own bridge; that his department could help facilitate the project by helping with the design of the bridge, but the residents would have to purchase and place the bridge on their own. The board set July 26, 2016 at 1:00 p.m. to discuss this issue and requested notification be sent to all land owners in the Sandy Shores/Birch Beach Plat informing them of the date and time of this discussion.  

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:28 p.m.

Attest:                                                                                     Approved: June 28, 2016

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Ken MoormanCounty Auditor/Treasurer

================================================================================================

Commissioner Proceedings

June 21, 2016

The Lake of the Woods County Board of Commissioners met in session on Tuesday, June 21, 2016 at Angle Outpost Resort at the Northwest Angle.

Call to Order

Chairman Moorman called the meeting to order at 10:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, and Ken Moorman and Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Public Works Director, Tim Erickson, Deputy Auditor/Treasurer, Janet Rudd, County Attorney, James Austad ,  and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda as presented.

Thank-You

Chairman Moorman on behalf of the Board and Sheriff’s Department thanked the local residents of the NWA for their assistance in the search for the missing boaters last fall.

NW ANGLE PARK

Commissioner Hanson informed the residents of the NWA that the land by Jim’s Corner did go through the lands bill for the county to take over ownership. The next step is to wait for the State to send the deeds to be transferred into the counties name, and then the process of the development of the park can proceed with the proper steps of permitting, wetlands, construction and so forth.

NWA SNOW CLUB UPDATE

Brian McKeever, representing the NWA Edge Riders informed the board that the day today business of grooming went well and no concerns on maintenance of trails. However, they have a great need for a shed for protection of equipment, at this time they have the equipment stored in a private shed, but that will not be available for use shortly. They have the funding to build the shed, but no land to build it on and inquired if they could place that on county owned land. The consensus of the board was that they could perhaps build the shed by the Landfill or possible on the newly acquired land by Jim’s Corner.

PUBLIC WORKS

NWA Road

Public Works Director, Tim Erickson met with the board to inform them that the NWA road is on a State Aid Project and funded and ready to go, but the need of gravel is what is holding it up. Comments were heard from the residents of the condition of the road. The residents requested a meeting with the county board in a month to see what the status of the road condition is and what can be done to fix it temporarily, until the State Aid Project is started. The board set July 25, 2016, for a Work Session at the NWA at 11:00 a.m.

Barge Run/Blue Blades

Public Works Director, Tim Erickson informed the board that this will be the last year for the barge run at the Islands, which will take place on August 6-7 and from then on the Island Owners Association will take care of the barge run. Tim also informed the board that within a couple years the Blue Blades signs will be placed at the NWA.

NWA Airport

Commissioner Arnesen informed the board that the next step with the NWA Airport is the site selection, which consists of Federal Rules, MN DOT Aviation and the Red Lake Tribe.

FILE OF LIFE/Helicopter Services

Chairman Moorman explained that the County Board entered into a Member Contract with Valley Med Flight for membership which helps to reduce the cost of ambulatory health care to its members; explained that Valley Med Flight will accept the amount paid by the Covered Member’s Insurance as payment in full for any medically necessary air transport. That the membership fee paid herein constitutes prepayment for any deductible, copayment or other out-of-pocket expense not covered by the Covered Member’s insurance, so that the covered Member will be relieved of any out of pocket expense following transport. Membership covers only medically necessary air medical transport completed by Valley Med Flight, or another AMRG company, and only those transports to the closest appropriate hospital. Chairman Moorman informed the residents that the Mental Health Local Advisory Council created a File of Life Campaign which is a miniature medical history file that can be kept at home on the fridge; personal sized file is also available to be kept in a car or on person which will help in medical emergencies.

County Auditor/Treasurer

MCIT Works Session

County Auditor/Treasurer, Lorene Hanson met with the board requesting a work session be set for August 16 with MCIT to discuss Risk Management. The consensus of the board was to set the work session at 1:00 p.m. after the regular county board meeting on August 16.

Official Depositors

County Auditor/Treasurer, Lorene Hanson met with the board requesting to add an additional institution for Official Depositories of County Funds for 2016.

Motion

Motion was made by Commissioners Hanson, seconded by Commissioners Arnesen and carried unanimously to designate an additional institution, Multi-Bank Securities as Official Depositories of County funds for the year 2016.

OTHER TOPICS

Paul Bunyan Transient- no county taxes used for this service; Digital Signal –Commissioner Hanson will look into to see what it would take to get.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 12:05 p.m.

ATTEST:                                                                                 APPROVED: June 26, 2016

___________________________________                          __________________________________

County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Kenneth Moorman

==================================================================================================

Commissioner Proceedings

June 28, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 28, 2016 at Lake of the Woods County Government Center in the Commissioners Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Thomas Hanson, Ed Arnesen, Patty Beckel, and Ken Moorman, Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions and deletions: remove Baudette Depot and add New Arena, and Budget Dates.

Approval of Consent Agenda   

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following consent agenda: Sheri Stebakken October 12-14 in

Alexandria for MN Financial Worker & Case Aide Association Conference; Karlene Stay and Jodi Ferrier CURAM demo on new child welfare information system St. Paul, August 2/3.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the official and summarized minutes of June 14 and 21, 2016.

SOCIAL SERVICES

Social Service Financial Officer, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the following claims against the county: Commissioners Warrants: $870.10; Commissioners Warrants: $13,793.95; $23,118.50.

Eligibility Worker

Social Service Financial Officer, Amy Ballard and Human Resource Director, Karen Ose met with the board requesting permission to hire an Eligibility Worker. Amy informed the board that in 2013 with the implementation of Affordable Care Act (ACA) the State of MN developed MNSure as the system used by individuals to apply for health care coverage. At that time, our agency chose not to hire as it was unknown how these changes would actually affect our workload.  DHS has gradually pushed more of the work onto the counties.  Currently, the counties are accepting, entering and processing applications and manual renewal forms in MNsure.  Counties are gradually being given the instructions on how to make changes that clients report to the county such as, income, household members, request for coverage, and address changes.   MNSure has, without a doubt, greatly increased the current eligibility workers work load. Not only because of the amount of time involved working in that system but the increase in the number of people eligible for public assistance programs after the ACA was implemented.  They could easily work overtime but have normally been told that overtime is not allowed unless absolutely necessary.  They feel their customer service has suffered due to how long it takes to process applications and make changes with the addition of MNSure. The State of MN covers approximately 70% Eligibility Workers salaries.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Social Service Director, Amy Ballard and Human Resource Director, Karen Ose to advertise and interview for a Eligibility Worker, Grade 9, Step 1.

HUMAN RESOURCES

Security Policy

Human Resources Director, Karen Ose met with the board to discuss the Security Policy with the board such as who needs identifying badges, after hour meetings and what buildings the security policy applies to. Commissioners discussed the issuing of key fobs to non-county employees and why they need key fobs after hours. They felt that there needs to be a policy in place on access to the Government Center.

Wellness Committee

Human Resource Director, Karen Ose met with the board to discuss the wellness committee and recognizing it in the personnel policy. She informed the board that MN Statute § 15.46, allows counties to provide necessary staff, equipment, and facilities and they may expend funds as necessary to achieve the objectives of the program for Preventive Health Services for Public Employees. She recommended that this be placed into the Personnel Policy, for Lake of the Woods County does have a Wellness Committee, and with this in the Policy, it would allow the county to expend funds for this program upon County Board approval.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson, and carried unanimously to add the Wellness Committee to the Lake of the Woods County Personnel Policy.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Revenue $18,883.77, Road & Bridge $27,853.10, Solid Waste $356.85, EDA $3,179.85

WARRANTS FOR PUBLICATION

Warrants Approved On 6/28/2016 For Payment 6/30/2016

Vendor Name                                                    Amount

Crop Production Services                                                     20,422.54

Mn Counties Information System                                            2,278.50

Northwest Community Action, Inc                                           3,122.00

SeaChange Printing&MarketingServices LLC                      8,513.11

Voyageurs Comtronics, Inc                                                     3,085.78

37 Payments less than 2000  12,851.64

Final Total: 50,273.57

Further moved to authorize the payment of the following auditor warrants: June 15, 2016- $39,222.00, June 15, 2016- $338,960.88, June 22, 2016- $35,782.01.    

MIS DIRECTOR/MAINTENANCE SUPERVISOR

Equipment

MIS Director/Maintenance Supervisor Peder Hovland met with the board and presented a quote from EverGreen for a Lawn Mower, Snow Brush and Snow blower in the amount of $10,156, which included a trade in of the old mower of $2,900.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of a new Lawn Mower, Snow Brush and Snow Blower in the amount of $10, 516 from the maintenance account.

Government Center North Building

MIS Director/Maintenance Supervisor Peder Hovland met with the board and informed the board that there was an annual inspection of the County Jail and Government Center North roofs and presented pictures of the Government Center North roof, which is in need of repair/replacement, and the septic line needing repair. The board requested that Peder get quotes on the roof and septic line and come back to the board.

RECESS- The meeting was called to recess at 10:06 a.m. and reconvened at 10:12 a.m. as follows:

MARSHALL NELSON

Marshall Nelson met with the board to discuss drainage problems with Ditch No. 26 and other county ditches that are over grown, have erosion and beaver dams that are causing flooding of his fields and other property owner’s property as well. Marshall showed pictures of the ditch and its condition to the board. He requested that the discussed outlet get cleaned out now, along with the adjoining first half mile.

RECESS

The meeting was called to recess at 10:57 a.m.

KELLY CREEK PUBLIC HEARING- ROAD VACATION

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the regular meeting at 11:15 and open the Public Hearing for the Kelly Creek Road Vacation.

The following were present at the site: Commissioners Moorman, Arnesen, Beckel, Hanson and Nordlof were present along with County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer, Janet Rudd, County Surveyor, Donn Rasmussen, Landowner Tim Erickson and Woody Fiala.

The County Commissioners viewed the road site and exiting private driveway. The board recessed from the viewing at 11:25 a.m. and reconvened the Public Hearing at 11:45 a.m. at the Government Center in the Commissioners Room. Attorney Michelle Moren, confirmed with the board that the Public Notice of Kelly Creek Plat was published in the legal newspaper the weeks of June 6 and 13; the notices of the road vacation were posted at the Baudette City Hall, Lake of the Woods Government Center and the Baudette Library on June 8, and that all owners within the Kelly Creek Plat and Mortgage Companies were notified by either certified mail or personally served. County Surveyor, Donn Rasmussen informed the board that the survey was completed; he reviewed the road map and the legal descriptions with the board. There were no comments or objections for this road vacation, that all land owners are in agreement on granting easements to each land owner and quit claim deeds will be  recorded to each land owner. The board concurred that the vacation of this road is for the good of the public.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to close the public hearing at 11:48 a.m. and open the regular meeting.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously that the County Board of Lake of the Woods County, Minnesota does hereby resolve as follows:

RESOLUTION No. 16-06-02

RESOLUTION VACATING A ROAD ON BOARD INITIATIVE

A RESOLUTION VACATING KELLY CREEK ROAD A/K/A KELLY DRIVE

WHEREAS, the County Board of Lake of the Woods County, Minnesota, at a regular meeting on April 26, 2016, passed a motion to consider vacating the dedicated road within Kelly Creek Plat pursuant to Minnesota Statutes §164.06 and §164.07.

WHEREAS, the Kelly Creek Plat contains the following legal description:

A tract of land lying partly in Government Lot Five (5), Section 28, Township 161 North, Range 31 West and partly in Government Lot Two (2), Section 27, Township 161 North, Range 31 West of the Fifth Principal Meridian, Lake of the Woods County, Minnesota, and described as follows: 

Bounded on the South by a line parallel to and 175 feet distance from the Semi-Tangent Westerly from the P.I. of S.T.H. #72; on the West by the centerline of Kelly Creek; on the North by a line parallel to and 921 feet distance from the South boundary line of this tract; and bounded on the East by a line lying North 8° 21’ east from a certain 1”x24” iron pipe monument placed (by Mr. Lyle Wood in a survey dated 1947) along North line of the S.T.H. #72 right of way in Section 27, Township 161 North, Range 31 West, enclosing some 5.8 acres of land area. 

WHEREAS, all affected landowners have agreed to provide easements to all other affected landowners for private access for ingress and egress to the subject area and upon recorded documentation of the same, recorded in the office of the Lake of the Woods County Recorder, the Kelly Creek Road a/k/a Kelly Drive will be vacated.

WHEREAS, the dedicated road passes over and/or abuts tracts of land in Kelly Creek Plat with the owners of said land as follows:

            City of Baudette, a Municipal Corporation;

            Baudette International Airport;

            Roger and Carol Erickson;

            Erlin Olson;

            Timothy Erickson;

            Robert and Debra Anderson.

WHEREAS, the County Board scheduled a Public Hearing to consider the vacation of said road; and

WHEREAS, a Public Hearing to consider the vacation of such road was held on the 28th day of June, 2016, before the Lake of the Woods County Board of Commissioners.  Said Public Hearing was first held at the site of the road vacation at Kelly Creek Road a/k/a Kelly Drive, as described above.  Following the viewing at Kelly Creek Road a/k/a Kelly Drive, the Public Hearing was moved to the Lake of the Woods County Courthouse, 206 8th Avenue, Baudette, Minnesota 56623;

WHEREAS, notice of said Public Hearing was duly published and posted, together with personal mailed notices to all affected property owners by the Lake of the Woods County Auditor/Treasurer on the 8th day of June, 2016, and all interested and affected persons were given an opportunity to voice their concerns and be heard; and

WHEREAS, any person, corporation or public body owning or controlling easements contained upon the property vacated, reserves the right to continue maintaining the same or to enter upon such way or portion thereof vacated to maintain, repair, replace or otherwise attend thereto; and

WHEREAS, the Board of Commissioners in its discretion has determined that the vacation will benefit the public interests because the originally platted Kelly Creek Road a/k/a Kelly Drive, was never built and it is necessary to vacate the unestablished roadway for continued development.

WHEREAS, the Board of Commissioners determined that no damages would be incurred by the owners listed above, as the road to be vacated was never built and never utilized, instead each of said owners have granted verbal easements to each other for purposes of ingress and egress.

WHEREAS, the Board of Commissioners, by unanimous vote concur in this Resolution;

NOW THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS OF LAKE OF THE WOODS COUNTY, MINNESOTA, that such Petition for vacation is hereby granted and the Kelly Creek Road, a/k/a Kelly Drive, described as follows is hereby vacated:

See Map of Kelly Creek Road, a/k/a Kelly Drive, which is attached hereto and incorporated herein as Exhibit “A”.

BE IT FURTHER RESOLVED, that the vacated portion of Kelly Drive shall be granted to the respective owners of lots 1 through 10 Kelly Creek Plat, by projecting the lot lines easterly to the east line of Kelly Creek Plat.

BE IT FURTHER RESOLVED, that the Chairman of the County Board and the Auditor/Treasurer are hereby authorized to sign all documents necessary to effectuate the intent of this Resolution.

BE IT FINALLY RESOLVED, that the County Auditor-Treasurer is authorized and directed to provide a copy of this resolution to each of the affected owners listed above.

Adopted by the County Board this 28th day of June, 2016.

EFFECTIVE DATE:  The vacation of Kelly Creek Road, a/k/a Kelly Drive, will be effective upon the recording in the office of the Lake of the Woods County Recorder of private easements allowing all affected landowners ingress and egress to the subject real property.

Approved:

______________________________                        ____________________________

Lorene Hanson, Auditor/Treasurer                             Ken Moorman,

Chairman of the Board

ORDER VACATING KELLY CREEK ROAD, A/K/A KELLY DRIVE

LAKE OF THE WOODS COUNTY

WHEREAS, the Board of Commissioners of Lake of the Woods County, Minnesota, moved for the vacation of Kelly Creek Road, a/k/a Kelly Drive, a town road under Minnesota Statutes §164.07;

WHEREAS, the Board of Commissioners of Lake of the Woods County, Minnesota, held a hearing on said Petition on the 28th day of June, 2016, notice thereof having been given;

WHEREAS, the Board of Commissioners of Lake of the Woods County, Minnesota, passed a Resolution on the 28th day of June, 2016, vacating the road;

NOW, THEREFORE, IT IS HEREBY ORDERED, that the following described road is hereby vacated:

See attached Exhibit “A” depicting vacated Kelly Creek Road, a/k/a Kelly Drive.

Dated this 28th day of June, 2016.

Attest:             ________________________________

            Ken Moorman, Chairman of the Board

            ________________________________

            Lorene Hanson, Auditor/Treasurer

NEW ARENA/BUDGET

Commissioner Hanson discussed possible funding request for the new arena. The board set the following dates for budget meetings: August 15, August 23 and August 29.

COMMITTEE REPORTS

Commissioner Arnesen reported on the Watershed meeting he attended.

Commissioner Moorman reported on the Joint Powers Natural Resources meeting and updated the board on the File of Life Campaign.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:26 p.m.

Attest:                                                                                     Approved: July 12, 2016

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Ken MoormanCounty Auditor/Treasurer

June, 2015

Commissioner Proceedings

June 9, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 9, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad, Representative Hancock and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Representative Hancock, AMC District 2 meeting, Lost warrants, NWA Agenda items, EDA meeting, Public Works- work session, Time Card update, Stantec – new bridge and Paul Bunyan Transit meeting.

Approval of Consent Agenda

None

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of May 26, 2015.

Representative Hancock

Representative Hancock met with the board to discuss the following issues: School funding, tax reform, transportation budget, billion dollars for tax reform, fuel tax, dedicate long term budget for roads and bridge, rural transit, legacy bill, bonding bill, State Auditor’s office, giving counties and SWCD more control  and authority over ditches and buffers.

AMC DISTRICT 2 MEETING

Commissioner Beckel updated the board on the AMC District meeting.

Social Services

Claims

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 13,223.61

                                                Commissioners’ Warrants          $   4.373.40

Social Worker Supervisor

Social Services Director, Amy Ballard met with the board requesting authorize to fill the Social Worker Supervisors position.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to authorize Social Service Director, Amy Ballard and Human Resource Director, Karen Ose to fill the vacant Social Service Supervisor and advertise and interview.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board and reviewed the 2014 Feedlot and Performance Grant Agreement and authorization to sign; informed the board that he will take his annual leave September 12-20.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to authorize Land and Water Planning Director, Josh Stromlund to sign the 2015 MN BWSR MPCA and the 2014 County Feedlot Performance Grant agreement.

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the claims against the county as follows:

                                           Revenue                      $37,502.53                            

                                                Road & Bridge            $20,230.22     

                                                Co. Develop                $  9,953.50          

Natl Resc.Enhanc        $10,218.56         
Solid Waste                 $23,986.89        

                                                EDA                            $        79.55       

    Further moved to authorize the payment of the following auditor warrants:

                                                May 27, 2015              $ 649,381.33

\                                               June 4,   2015              $      5,878.50

                                                June 4,   2015              $1,005,743.67

                                                June 8,   2015              $   327,395.26

Vacant Auditor/Treasurer Positions

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to advertise and interview for Motor Vehicle Clerk/Assistant Elections and Fiscal Officer. The board discussed the Fiscal Officers position and that this position to process payroll from the Auditor/Treasurers office.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson and Human Resource Director, Karen Ose to a advertise and interview for Motor Vehicle Clerk/Assistant Elections and Fiscal Officer.

E-Time Card

The board inquired on the E-Time Card. County Auditor/Treasurer, Lorene Hanson informed the board that the company has some things to do yet and then training. Lorene thought it would be a couple months from now.

Lost Warrants

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to replace a lost warrant for Cheryl Anderson and Jill Hasbargen Olson.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously approve the replacement warrants for Cheryl Anderson in the amount of $79.97 and Jill Hasbargen Olson, in the amount of $14.81 without furnishing an indemnifying bond.

RECESS

The meeting was called to recess at 10:15 a.m. and reconvened at 10:25 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to promote Mike Anderson to Maintenance Supervisor. Tim informed the board that he did check with the union and they have no problem with promoting within, but the contract with union employees needs to post for open position five (5) days.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to post internally for five (5) days for the open Maintenance Supervisor position.

Work Session

The board discussed a Work Session with the Public Works department to discuss Ditches and Roads. The board set June 22, 2015 at 7:30 a.m. for the work session.

Drainage Committee

The board discussed the Drainage Committee. The following members that have been appointed to this committee are: Commissioners Arnesen and Moorman, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to appoint Vern Horntvedt to the Drainage committee.

NO-NET-LOSS POLICY

The board reviewed the No-Net Loss policy and the possible legislation bill that MRCC and AMC are working on.

GREAT NORTHERN TRANSMISSION LINE

Chairman Arnesen discussed the Great Northern Transmission line resolution. The consensus of the board is that they preferred the “Orange Route”.

RINKE NOONAN LAW FIRM

Chairman Arnesen reviewed the Riparian Protection and Water Quality Practices (Buffers) memo received from Rinke Noonan. The board discussed ditch concerns that they would like to address with Attorney Kurt Deter, from Rinke Noonan Law Firm.

MCIT

Bob Goede from MCIT presented the 2015 MCIT Annual Report to the board. The board requested that Bob put in a work order to see what has caused the county’s workers compensation rate to increase.

NWA EDGERIDERS SNOWMOBILE CLUB

Joe Laurin, member of the NWA Edgeriders Snowmobile Club met with the board asking for County support for a grant application to create “Northerly Park” on state land behind Jims Corner at the NWA. Joe stated that the state would fund the grant, but they are requesting help with occasional park maintenance after it’s established. The board requested Joe to attend the NWA meeting that is being held on June 16.

CORRESPONDENCE: Meeting with DOT in regards to Paul Bunyan Transit on June 15 at 9:30 a.m.; MN Heartland Tourism Association Meeting, June 22 at Brainerd Lake Chamber Office.

NWA MEETING AND EDA MEETING

The board reviewed the NWA agenda; EDA meeting attendees for June 17 meeting.

BRIDGE REPLACEMENT COMMITTEE

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to appoint County Engineer, Tim Erickson and Commissioner Nordlof to the Baudette Rainy River International Bridge committee.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:40 a.m.

Attest:                                                                                     Approved: June 23, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward ArnesenCounty Auditor/Treasurer

======================================================================================================

Commissioner Proceedings

June 16, 2015

The Lake of the Woods County Board of Commissioners met in session on Tuesday, June 16, 2015 at Angle Outpost Resort at the Northwest Angle.

Call to Order

Chairman Arnesen called the meeting to order at 10:11 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, and Ken Moorman. Absent: Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Public Works Director, Tim Erickson, County Assessor, Mary Jo Otten, Assistant Assessor, Dale Boretski, County Attorney, James Austad , SWCD Resource Technician, Mike Hirst, Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: RFP and Sheriff’s Office.

NW ANGLE AIRPORT UPDATE

Shawn McMann, representing S E H met with the residents of the NWA and reviewed the proposed NWA Airport. Shawn explained that in 2012, the Phase I Feasibility study was completed ( survey-justification), 2013 Phase 2 Feasibility study was completed (Analysis), 2014 Phase 3 Preliminary Engineering study was completed .  MN DOT representative Julie Carr reviewed funding that is available for Airports. Questions and Answer were addressed.

NWA AIRPORT SITE SELECTION

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to select site 3, for the intended NWA selection site, for the potential NWA airport.

Emergency Management Director

“BJ” Glesener, Region Staff Fire Management & Enforcement and Emergency Management Director, Jill Hasbargen Olson met with the board and reviewed the NWA Fire Protection Plan. Emergency Management Director, Jill Hasbargen Olson met with the board requesting approval for the mainland Fire Protection Plan Application.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the mainland Fire Protection application and authorize Emergency Management Director Jill Hasbargen Olson and Chairman Arnesen to sign.

NORTHWEST ANGLE EDGERIDERS

Kelly Knight, representing the Northwest Angle Edegeriders snowmobile club met with the board requesting support from the County for the development of a park, and help with occasional maintenance.

Resolution

The following resolution was offered by Commissioner Beckel, seconded by Commissioner Hanson and unanimously carried the following resolution:

Northwest Angle Edgeriders

Request for Gant Funds from

 Greater Minnesota Regional Parks and Trails Commission

2015-05- 04

WHEREAS; Northwest Angle Edgeriders met with Lake of the Woods County Board of Commissioners on June 9, 2015 to discuss a grant to create an Park at  Angle Inlet/Northwest Angle;

WHEREAS; The park plans for Northerly Park in Lake of the Woods County is significant and exciting for it would be the most northern park in the lower 48;

NOW THEREFORE, BE IT RESOLVED THAT; Lake of the Woods County Commissioners supports Northwest Angle Edgeriders   grant request that they will be placing with the Greater Minnesota Regional Parks and Trails Commission, since this area of Lake of the Woods County does not have an existing park in Angle Inlet/Northwest Angle. 

Letter of Support

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to authorize Lake of the Woods County Board of Commissioners to sign a letter of support for the Northerly Park regional destination and subsequent Regional Parks and Trails Legacy funding request.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for the 2014 Operation Stonegarden Grant, the 2015 I/Mobile System and authorization to advertise and interview for part-time dispatch.

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Moorman and unanimously carried the following resolution:

2014 Operation Stonegarden Grant

Resolution No. 15-05-05

WHEREAS, the Minnesota Department of Public Safety (“State:) , Homeland Security and Emergency Management Division has announced that Lake of the Woods County Sheriff’s Department (“Grantee”) has been awarded a 2014 Operation Stonegarden grant in the amount of $58,395.00; and

WHEREAS, the Grantee, is not a state employee and will perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved 2014 Operation Stonegarden Application, which is incorporated by reference into this grant agreement and on file with the State at 445  Minnesota Street, St. Paul, MN; and

WHEREAS, the Grantee shall also comply with all requirements referenced in the 2014 Operation Stonegarden Guidelines and Application which includes the terms and conditions and grant program guidelines,

WHEREAS, the breakdowns of costs of the Grantee’s budget is contained in Exhibit A, which is attached and incorporated into this grant agreement and the grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the grant program guidelines. Requests must be approved prior to any expenditure by the Grantee;

NOW THEREFORE, BE IT RESOLVED, that the Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable article, bylaws, resolutions, and authorizes Chairman Arnesen and County Sheriff, Gary Fish to sign.

I/Mobile System

Resolution

The following resolution was offered by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously the following resolution:

RESOLUTION TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE

 STATE OF MINNESOTA

 FOR I/MOBILE SYSTEM

Resolution No. 15-05- 06

WHEREAS, Sheriff Gary Fish has met with Lake of the  Woods County Board to discuss I/ mobile data computing between the Lake of the Woods County Sheriff’s Department and the State of Minnesota; and

WHEREAS, the purpose of this agreement is for the State to provide Lake of the Woods County Sheriff’s Department with access to the State’s I/Mobile System; thru software purchased and installed by the county on county laptop computers mounted in the patrol vehicles; and

WHEREAS, the term of this agreement shall be from January 1, 2015(or the date the State obtains all required signatures) thru December 31, 2016;

NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby adopts this joint powers agreement and authorizes Chairman Arnesen and County Sheriff, Gary Fish to sign.

Part time Dispatch

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen, and moved carried unanimously to authorize County Sheriff, Gary Fish and Human Resource Director, Karen Ose to advertise and interview for part-time dispatcher.

RECESS

The meeting was called to recess at 12:05 p.m. and reconvened at 1:15 p.m. as follows:

Aquatic Invasive Species Management Plan

SWCD Resource Technician, Mike Hirst met with the board and presented the Aquatic Invasive Species Management Plan.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed them about gravel prospecting

at the NWA. Spoke to the NWA residents about the Blue Blade Signage that are being placed this year on  the main land.

LAKE OF THE WOODS TOURISM

Lake of the Woods Tourism Director, Joe Henry met with the board and reviewed the 2014 Lodging Tax revenues.

FAMILY HOMELESS PREVENTION

Chairman Arnesen presented a resolution for support the Homeless Prevention and Assistance Program.

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously the following resolution:

RESOLUTION AUTHORIZING ADMINISTRATION OF

THE MINNESOTA HOUSING FINANCE AGENCYS

FAMILY HOMELESS PREVENTION AND ASSISTANCE PROGRAM

RESOLUTION NO. 15-06-07

WHEREAS the need for homeless prevention and assistance exists in Lake of the Woods County; and

WHEREAS the Tri-Valley Opportunity Council, Inc. desires to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

WHEREAS in order to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County, it is necessary for the Tri-Valley Opportunity Council, Inc. to file a resolution of approval executed by the Lake of the Woods County Board of Commissioners with the Minnesota Housing Finance Agency;

NOW THEREFORE BE IT RESOLVED that the Tri-Valley Opportunity Council, Inc. is hereby authorized to:

Submit a proposal to the Minnesota Housing Finance Agency for funds from the Family Homeless Prevention and Assistance Program to assist people in Lake of the Woods County;

Administer the Family Homeless Prevention and Assistance Program in Lake of the Woods County, according to the program guidelines, contingent upon funding being granted.

Approved this 16 day of June, 2015

BY: ________________________________       BY:_______________________________

(Authorized Officer)                                 (Authorized Officer)                           

ITS: _______________________________        ITS:______________________________

        (Title)                                                (Title)

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to place a request for Proposals out for Employee Integrity Benefits.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to advertise for RFP for Employee Integrity Benefits.

Correspondence: NWA Airport Compiled list of support, Paul Bunyan Transit Update.

With no further business before the Board, Chairman Arnesen called the meeting to recess at 2:26 p.m.

Attest:                                                                              Approved: June 23, 2015

____________________________                                  _______________________________

County Auditor/Treasurer                                                  Chairman of the Board

Lorene Hanson                                                                   Edward Arnesen

======================================================================================================

Commissioner Proceedings

June 23, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 23, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Rinke Noonan and MN Department of Transportation.

Approval of Consent Agenda

None

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of June 9 and 16, 2015.

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:

                                           Revenue                      $  20,495.04                            

                                                Road & Bridge            $268,695.70     

Natl Resc.Enhanc        $    1,404.30       
Solid Waste                 $  17,891.75        

                                                EDA                            $     8,299.55      

NEED WARRANTS

    Further moved to authorize the payment of the following auditor warrants:

                                                June 10, 2015              $ 418,687.56

                                                June 17, 2015              $   37,633.64

Schrandt Cartway Hearing

County Auditor/Treasurer, Lorene Hanson met with the board requesting the board to set a Public Hearing for the Schrandt Cartway Hearing.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to set a Public Hearing on July 28, 2015 at 1:00 p.m. for a Cartway Hearing for David and Mary Schrandt.

GREAT NORTHERN TRANSMISISON LINE

County Auditor/Treasurer, Lorene Hanson presented a resolution for the Great Northern Transmission line indicating the boards preferred route.

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously the following:

MINNESOTA POWER’S GREAT NORTHERN TRANSMISSION LINE

RESOLUTION NO. 15-06-08

MPUC Docket No. E015/TL-14-21

OAH CASE NO. 65-2500-31637,

DOE OE DOCKET NO. PP-398

WHEREAS; Minnesota Power is proposing to construct the 500 KV Great Northern Transmission Line through Lake of the Woods County by June 1, 2020;

WHEREAS;   Minnesota Power has been working with Lake of the Woods County Board of Commissioners, residents,  and landowners in Lake of the Woods County, for over three years to develop and refine a route for this project that provides the least impact to residents and landowners;

WHEREAS; Lake of the Woods County does not support Great Northern Transmission Line alternate routes indicated in Red;

NOW THEREFORE BE IT RESOLVED THAT; Lake of the Woods County prefers Minnesota Power’s “Orange Route” as reviewed with Jim Atkinson from Minnesota Power on May 26, 2015.

CORRESPONDENCE:

The boards acknowledge the following letters: Rinke Noonan and MN Department of Transportation.

Social Services

Claims

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 10,346.16

                                                Commissioners’ Warrants          $   4.352.80

                                                Commissioners’ Warrants          $ 32,285.86

Social Worker Supervisor

Social Services Director, Amy Ballard met with the board requesting authorize to fill the soon to be vacant Case Aide position due to retirement.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Social Service Director, Amy Ballard and Human Resource Director, Karen Ose to fill the soon to be vacant Case Aide position and authorized them to advertise and interview.

2016 BUDGET SESSIONS

County Auditor/Treasurer, Lorene Hanson requested to set 2016 budget sessions.

The following budget sessions are : August 4, 10 and 11 at 7:30 a.m.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board and reviewed the 2015 Amended Comprehensive Local Water Plan.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the following:

RESOLUTION

15-06-09

Amended Comprehensive Local Water Plan

WHEREAS, the Lake of the Woods County Board of Commissioners has been notified by the Minnesota Board of Water and Soil Resources that the Lake of the Woods County Comprehensive Local Water Management Plan has been approved according to Minnesota Statutes Chapter 103B.301:

NOW, THEREFORE BE IT RESOLVED, the Lake of the Woods County Board Commissioners hereby adopts and will begin implementation of its approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, the Lake of the Woods County Board shall amend existing water and related land resources plans and official controls as necessary to conform them to the applicable and approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, Lake of the Woods County shall notify local units of government within the County of the adoption of the plan or amendments to the plan. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the County Board for review.

BE IT FURTHER RESOLVED, within 180 days, the Lake of the Woods County Board shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls, and local comprehensive water management plan. The Lake of the Woods County Board shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the local comprehensive water management plan.

BE IT FURTHER RESOLVED, if a local unit of government disagrees with any changes to its plan; the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources.

BE IT FURTHER RESOLVED, after receiving the recommendations of the Lake of the Woods County Board or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls.  The new or revised plans and official controls must be submitted to the Lake of the Woods County Board for review and recommendations.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to hire Mike Anderson as Maintenance Supervisor and to advertise and interview for Heavy Equipment Operator.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Public Works Director to hire Mike Anderson as the Maintenance Supervisor at grade 15, step 5, $25.28 per hour, points 347 effective June 21, 2015.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to authorize Public Works Director, Tim Erickson and Human Resource Director, Karen Ose to advertise and interview for Heavy Equipment Operators position.

Brush Trailer

Public Works Director, Tim Erickson informed the board that the brush trailer has been placed with signage, and people are still throwing in garbage and other construction materials instead of yard clippings. He will advertise on Channel 3 and in the newspaper informing the City residents that if this continues the trailer will be discontinued.

RECESS

The meeting was called to recess at 10:15 a.m. and reconvened at 10:25 a.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director Josh Stromlund met with the board an presented and application for Conditional Use Permit for Stephen Cooper.  to allow the applicant to conduce a commercial business consisting of a Self-Storage Rental Building in a Natural Environment District. Jos informed the board that the Planning Commissions did approve the application with conditions.

Motion

Motion was made by Commissioner Hanson, Seconded by Commissioner Beckel and carried unanimously to approve the Conditional Use Permit for Stephen Cooper to allow him to conduct a commercial business consisting of a Self-Storage Rental Building in a natural Environmental Distrcit with conditions, but removing the condition -Fifty (50) foot setback from Right-of-Way set forth by the Planning Commission, for that is in the county’s zoning ordinance.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Stephen Cooper                                                              Date:  June 23, 2015

Location/Legal Description:   The W 420’ of the E 820’of the N 1020’ and the E 400’ of the N 480’ of the NE¼NE¼ of Section 25, Township 162 North, Range 33West, (Zippel Township)

Project Proposal:   Applicant is requesting a conditional use permit as required by Section 401.B of the Lake of the Woods County Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of a Self-Storage Rental Building in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                            YES (X) NO (  )  N/A (  )

Why or why not?  Allowing commercial venture in agricultural area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Will not.

5.  Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Not in floodplain.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Not an issue.

7. Is the site in harmony with existing and proposed access roads?               YES (X)  NO (  )  N/A (  )

Why or why not?  County Road #8 access.

8. Is the project proposal compatible with adjacent land uses?                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Agricultural.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________ 

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                           

                                                                                                                            YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?  

                                                                                                                           YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________ 

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                         

                                                                                                                             YES (X) NO (  ) N/A (  )

Why or why not?  Signs on ends of building only.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                               YES (X) NO (  ) N/A (  )

Why or why not?  Storage and occasional access only.

The specific conditions of approval are as follows:

  1. No outside storage.
  2. Multi-unit storage facilities/buildings only is allowed.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

Approved  as Presented  (  )                                     Approved with Conditions  (X)                   Denied  (  )

                                                                                    _____________________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

WILLIAMS CREEK PROJECT

Land and Water Planning director informed the board that there will be a hearing from July 20-24 for the Williams Creek Project which he and possibly County Attorney, James Austad will attend. This is the last phase of the project.

CLOSED SESSION

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof to close the regular meeting at 10:30 a.m., pursuant to MN Stat. §13D.03, subd. 1 (b), Union Negotiations. The following were present, Human Resource Director, Karen Ose, Commissioners Arnesen, Moorman, Beckel, Hanson and Nordlof.

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel to close the closed session at 11:10 a.m. and open the regular meeting.

BAUDETTE ARENA ASSOCIATION

Barry Westerlund and Jeremy LaValla, representing the Baudette Arena Association met with the board requesting support for the Baudette Arena Association to apply for the LUG Mighty Ducks Grant.

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to adopt the following:

Resolution of LGU Mighty Ducks Grant Application

Resolution No. 15-06-10

            WHEREAS, the Minnesota Amateur Sports Commission (MASC), via the State General Fund, provides for general funds to assist political subdivision of the State of Minnesota for the development of sport facilities, and

            WHEREAS, Lake of the Woods County on behalf of Baudette Arena Association desires to replace direct R22 Systems, including floor replacement in existing arena;

  1. Estimates that the total cost of developing said facility shall be $ 800,000 and Lake of the Woods County on behalf of Baudette Arena Association is requesting $400,000 from the Mighty Ducks Grant Fund and the Baudette Arena Association will assume responsibility for a match requirement of $400,000.
  2. Baudette Arena Association agrees to own, assume 100 percent operation costs for said facility, and will operate said facility for its intended purpose for the functional life of the facility which is estimated to be 30 years.
  3. Lake of the Woods County on behalf of Baudette Arena Association agrees to enter into necessary and required agreements with the MASC for the specific purpose of renovating a sports facility and long-term project direction.
  4. That an application be made to the State of Minnesota, MASC, for an amount presently estimated to be $ 400,000.
  5. That the Lake of the Woods County Auditor/Treasurer, Lorene Hanson and Lake of the Woods County Commissioner’s is authorized and directed to execute said application and serve as the official liaison with the MASC.

TAX FORFEITED LAND-Old Williams School

City of Williams Clerk, Kathy Elson and Deputy Clerk, Tara Aery met with the board to discuss some unsecured areas of the Old Williams School. County Sheriff, Gary Fish will take care of this issue. Kathy also had concerns of water that is running from the School into the Williams sewer system.  

Chairman Arnesen will talk to Public Works Director, Tim Erickson and have him look at the issue. The board discussed the request from City of Williams Mayor, April Stavig for the procedure of getting approval for potential sale of the building. No action was taken and was referred to the Economic Development Authority to look into.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:16 a.m.

Lake of the Woods County

Board of Appeal and Equalization

June 23, 2015

The Lake of the Woods County Board of Appeal and Equalization met on Tuesday, June 23, 2015, in the Commissioners’ Room of the Lake of the Woods County Government Center. 

Call to Order

County Board Chair Ed Arnesen called the meeting to order at 6:00 p.m. with the following members present:  Commissioners: Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman, Buck Nordlof and County Auditor-Treasurer Lorene Hanson.  Also present were: County Assessor Mary Jo Otten, County Attorney James Austad, County Recorder Sue Ney, Woody Fiala, George Swentik and Scott Arvig.  County Recorder Sue Ney swore in the members of the Lake of the Woods County Board of Appeal and Equalization.

County Board Chair Ed Arnesen explained that all appeals would be heard before any action would be taken.

County Assessor

County Assessor Mary Jo Otten issued and reviewed the following reports:

  • 2014/205 Comparisons / New Construction — by Townships
  • New Construction and Market Value by Year — 1980 through 2015

Mary Jo further explained that the valuation period is from sales during October 1, 2013 through September 30, 2014, and discussed adjustments that had been made during the past year.

Property Owners

Meeting with the County Board was Wetland Property Investments LLC, Scott Arvig, property owner in Lakewood Township.  Scott relayed his concern on the increases in market value on his property and what the potential trend of increases would be. County Assessor Mary Jo Otten reviewed the properties in question and said that all of Lakewood Township parcels had been reassessed this past year.  She further explained how the increase in sales affects the market values.

Meeting with the County Board was George Swentik, appearing for property owner Dennis Keep in Gudrid and Baudette Townships.  George explained Mr. Keep’s concern in the recent values assessed to his property.  County Assessor Mary Jo Otten reviewed the properties in question and mentioned that all of Gudrid and Baudette Township parcels had been reassessed this past year.  She further explained how the increase in sales affects the market values.  

County Assessor Mary Jo Otten presented information from Dan Basher, property owner in Wheeler Township.  Mr. Basher commented on being assessed for a Mobile Home on his property, which had been removed. County Assessor Mary Jo Otten reviewed the process of the assessment period.

Commissioner Ed Arnesen presented a request from Dale Smedsmoe, property owner in Angle Township.  Mr. Arnesen explained the concern of Mr. Smedsmoe on being assessed in a commercial classification when the building was no longer being used as a business.  County Assessor Mary Jo Otten reviewed the classification codes. 

Recess

With no further questions or comments from the public and the need for some issues to be researched, Commissioner Chair Ed Arnesen called the meeting recessed at 7:15 p.m. and rescheduled the Lake of the Woods County Board of Appeal and Equalization meeting to reconvene Tuesday, June 30, 2015, at 8:00 a.m. 

Reconvene

The Lake of the Woods County Board of Appeal and Equalization met and reconvened on Tuesday, June 30, 2015 at 8:00 a.m. in the Commissioners’ Room of the Lake of the Woods County Government Center. 

Call to Order

County Board Chair Ed Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman and County Auditor-Treasurer Lorene Hanson.  Commissioner Buck Nordlof was absent.  Also present were: County Assessor Mary Jo Otten, County Attorney James Austad and Woody Fiala

County Board Chair Ed Arnesen explained that the appeals had been heard at the previous meeting and there would be no new appeals before the Board. County Assessor Mary Jo Otten reviewed the required research from the prior meeting.

Actions

After hearing all the appeals, questions, comments and further research, the following action was taken:

Wetland Property Investments LLC, Scott Arvig, property owner in Lakewood Township, Parcel Numbers: 13.35.14.000, 14.01.11.000, 14.01.21.000, 14.01.22.000, 14.01.23.000, 14.01.41.000; the County Board of Appeal and Equalization noted this was a question and clarification of how properties were being valued and assessed all of which was addressed by County Assessor Mary Jo Otten at the original Board of Appeal and Equalization meeting on Tuesday, June 23, 2015. Motion was made by Commissioner Tom Hanson, seconded by Commissioner Patty Beckel to take no action on any of the above mentioned parcels, and the same being put to a vote, was unanimously carried. 

Dennis Keep property in Gudrid and Baudette Townships, Parcel Numbers:  31.10.33.000, 31.15.11.030, 24.50.01.060; the County Board of Appeal and Equalization noted this was a question and clarification of how values were assessed, all of which County Assessor Mary Jo Otten addressed at the original Board of Appeal and Equalization meeting on Tuesday, June 23, 2015, and further addressed at the reconvening meeting.  Motion was made by Commissioner Patty Beckel and seconded by Commissioner Ken Moorman to take no action on the above mentioned parcels, and the same being put to a vote, was unanimously carried.

Dan Basher, property owner in Wheeler Township, Parcel No. 19.57.01.020; a motion was made by Commissioner Patty Beckel to remove the value of the mobile home and reduce the total value from $28,200 to $21,000. The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.   

North Point 07 LLC, Dale Smedsmoe, property owner in Angle Township, Parcel No. 02.30.11.010; a motion was made by Commissioner Ken Moorman to change the classification from Commercial to Seasonal Recreational.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Adjourn

Motion was made by Commissioner Tom Hanson to adjourn the County Board of Appeal and Equalization meeting for 2015.  The motion was seconded by ­Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  County Board Chair Ed Arnesen adjourned the Lake of the Woods County Board of Appeal and Equalization meeting for 2015, at 8:15 a.m.

Attest:                                                                                     Approved: July 14, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer