March, 2018

Commissioner Proceedings

March 13, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 13, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen and Jon Waibel. Absent, Buck Nordlof.  Also present were: County Auditor/Treasurer, Lorene Hanson Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Resignation, and Rural Network Lease.  

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of February 27, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and ODC contract.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $12,920.22, Commissioners Warrants $2,620.82, Commissioners Warrants $17,318.47.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of service contract with Occupational Development Center, Inc. contract effective January 1, 2018 thru December 31, 2019 in the amount of contract not to exceed $35,000.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that Dean Wiese accepted the position as Facility Coordinator and his first day of work will be March 26, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the hiring of Dean Wiese as Facility Coordinator at grade 9, step 7, points 230, at $20.03 per hour.

Resignation

Human Resource Director, Savanna Slick met with the board informing the board that Kurt Nuss has resigned effective July 31, 2018 and she requested permission to advertise, interview and hire for the Custodian II position.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire for the position of Custodian II.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, and contracts.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue-$60,360.32-Road & Bridge-$17,409.89-Co.Development-$40,900.00-Solid Waste-$26,661.18–EDA-$874.98-Ditch -$630.00

WARRANTS FOR PUBLICATION

Warrants Approved On 3/13/2018 for Payment 3/16/2018

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                              7,288.00

Crimestar Corporation                                                       5,250.00

Howard’s Oil Company                                                      5,272.93

Lakes Gas Co                                                                    2,549.47

LOW Highway Dept                                                           5,545.00

LOW International Ice Arena                                           40,000.00

Mar-Kit Landfill                                                                 12,315.00

Mn Counties Computer Co-Op                                           8,855.75

Northern Light Region                                                        4,878.61

R & Q Trucking, Inc                                                            2,060.00

Streamworks                                                                     2,050.00

TOTALFUNDS                                                                    4,000.00

Wayne’s Body Shop-Dba                                                11,882.12

Woody’s Service                                                               3,323.94

76 Payments less than 2000 31,565.55

Final Total: 146,836.37

Further moved to authorize the payment of the following Auditor warrants: February 28, 2018-$65,190.90, March 5, 2018- $156,446.11, March 7, 2018- $13,580.83.

Contracts

Pieper Farms

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement between Lake of the Woods County and Pieper Farms for the use of Tower ASR 1024494 for a GPS antenna system effective April 1, 2018 for a term of five(5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least sixty (60) days prior to the next ensuing lease anniversary date with the rent being $1.00 for the full term of the lease payable on April 1, 2018.

Lake of the Woods School District 390

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement between Lake of the Woods County and Lake of the Woods School District 390 for the use of Tower ASR 1024495 for an Antenna system effective April 1, 2018 for a term of five(5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least sixty (60) days prior to the next ensuing lease anniversary date with the rent being $1.00 for the full term of the lease payable on April 1, 2018.

Minnkota Power Cooperative

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Minnkota Power Cooperative Inc. for the use of Tower asr-1024495- located in Spooner Township, Lake of the Woods County to mount an antenna. The term of the lease shall be for five (5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least one-hundred eighty (180) days written notice by the terminating party to the other party. The rent shall be $3,000 per year, payable January 1, 2018 and each following year.

Rural Network

Motion was made by Commissioner Moorman,, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Rural Tower Network, LLC, ASR 1024494 for a GPS antenna system for a term of five (5) years from said date, and then continue their after on a year to year basis after the initial term until terminated by either party upon written notice at least sixty (60) days prior to the next ensuing lease anniversary date. The rent shall be $1,200 per year and shall be due and payable in advance on the first day each year.

Sanford Lease

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County  and Sanford Medical Center, Thief River Falls for the use of the Government Center North , portion to be leased consisting of  approximately 1,474 square feet. The term of the lease is January 1, 2018 thru December 31, 2018, with rent being $1,000 per month.

PUBLIC WORKS

Assistant Engineer, Boyd Johnson met with the board requesting approval to advertise for bids, to approve purchase for a Plow Truck, Mowers and Pickup.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Waibel and carried unanimously to approve the advertisement for bids for SAP 039-601-31 and SAP 039-622-006 as presented.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a Plow Truck as budgeted in the amount of $199,902.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase two Mowers in the amount of $16,550.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the purchase of a Chevrolet Silverado in the amount of $25,974.68, which was budgeted for $25,000, an overage of $975.00.

EMERGENCY MANAGMENT

Emergency Management Director, Jill Olson met with the board to discuss Security grant and informed the board that the Security Gate was removed from the grant but would like to get additional cameras and upgrade to NVR, which would cost an additional $2,330.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the upgrade to NVR in the amount of $2,330 from the Emergency Management fund.

HEADWATERS REGIONAL DEVELOPMENT COMMSSION (HRDC)

HRDC Operations Director, Mary Thompson met with the board to discuss Baudette Housing Complex Project for a 24 unit rental property and reviewed the funding and funding sources. She requested that that the county loan funds to this project. The board informed her that the county cannot loan money, but requested that this be placed on the Economic Development Authority, for they have the authority to loan money to these types of projects. The board requested that Mary contact them when she finds out if the HRDC was awarded $500,000 from the MHFA housing funds for this project. Mary expected that they would hear if they were awarded these funds by March 22, 2018.

RECESS

The meeting was called to recess at 10:45 a.m.

DITCH AUTHORITY

Motion was made by Commissioner Hasbargen seconded by Commissioner Waibel and carried unanimously to open the Ditch Authority at 10:46 a.m.

Petition

Chairman Arnesen reviewed the Petition for repair of a drainage system from Lester Boomgaarden for repairs on Ditch 28. The board discussed the repair request with Assistant Engineer, Boyd Johnson. Boyd informed the board that they will look at this request when the snow melts and will give written notice to the board of action to be taken on this petition. The board discussed Judicial Ditch 16 and the need to have this on the assessment role and discussed Judicial 7 abandonment process.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to close the Ditch Authority meeting at 11:02 a.m. and reconvene the regular meeting.

911 ADDRESSING

MIS/GIS Director, Peder Hovland and GIS Specialist Eric Solo met with the board to discuss the GIS Standards for addressing. They informed the board and public that the State of Minnesota requires all counties to have the same standard addressing within the 911 next generation and the primary goal of this is to provide emergency service agencies with a complete set of accurate addresses so that emergency victims can be located with greater sufficiency. After reviewing the Lake of the Woods 911 addressing, there are approximately 88 addresses that have to be changed. He effected area is the so called “Main” streets. Main street addresses will stay the same that are located in the City limits,the Main Street addressing in the rural will have to be changed, but house number will stay the same. Wilderness Ave in Williams’s numbers will also need to be changed along with HWY 11. This is a State mandate for addressing and 911 is the authority over this change.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Bostic Watershed grant. Josh informed the board that Lake of the Woods County received a grant in the amount of $378,000 with a match of $94,500, which can be cash or in-kind. The consensus of the board was to move forward with the project

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 p.m.

Attest:                                                                                      March 27, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

=========================================================================================================================================================================

Commissioner Proceedings

March 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen and Jon Waibel. Absent, Buck Nordlof.  Also present were: County Auditor/Treasurer, Lorene Hanson Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Volunteer Driver Program, Easement, Emergency Management.  

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official minutes of March 12, 2018 minutes.

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of March 13, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and Sanford Behavioral health Contract.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $14,875.63, Commissioners Warrants $1,233.95, Commissioners Warrants $2,065.54.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the contract between Lake of the Woods County Social Services and Sanford Behavioral Health- TRF for the provision of Community Based Services (CBS), Adult Rehabilitative Mental Health (ARMHS) and Clinic Based Behavioral Health Services for 2018 and authorize Chairman Arnesen and Social Service Director, Amy Ballard to sign.

Volunteer Driver Program

Chairman Arnesen and the board reviewed the draft letter that Social Service Director, Amy Ballard prepared in regards to the volunteer driver program that is run by the Social Service department. This program allows residents that are on medical assistance is to have access to a driver to take them to medical appointments out of town. The ruling from DHS now is that they should submit 1099’s to the volunteer drivers program. With this change, the department has lost volunteer drivers, which they were short on before this ruling came about. Chairman Arnesen requested that this letter be sent to our Federal and State Representatives.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Arnesen to sign the Volunteer Drivers letter.

HEADWATERS REGIONAL DEVELOPMENT COMMISSION(HRDC)

HRDC Operations Director, Mary Thompson met with the board to update the board on the Baudette Housing Complex Project for a 24-unit rental property. Mary informed the board that the Northgate Apartment Complex did receive the Minnesota Housing Finance Agency deferred loan for $500,000 as long as it runs as an apartment complex. Mary requested that the County contribute $125,000 towards this project and will speak with the Lake of the Woods EDA requesting a loan for $150,000 for a term of twenty (20) years. The consensus of the Board was that they are in support of the project.

LAKE OF THE WOODS TOURISM

Lake of the Woods Tourism Director, Joe Henry met with the board and updated the board on the Tourism Bureau activities.

SHERIFF/EMERGENCY MANAGEMENT

County Sheriff, Gary Fish met with the board requesting approval for the 2018 State Boat and Water Safety Grant.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the 2018 State Boat & Water Grant effective January 1, 2018 thru June 30, 2019, in the amount of $8,039 and authorize Chairman Arnesen, County Sheriff, Gary Fish and County Auditor/Treasurer, Lorene Hanson to sign.

EMERGENCY MANAGEMENT

Emergency Management Director, Jill Olson met with the board requesting approval for the Emergency Operation Plan, MNWALK and Annex C. Commissioners Hasbargen and Arnesen previously reviewed the plan and recommended to approve. Chairman Arnesen informed the board that there is even a Demo Plan for disasters, but yet other State Agencies will tell you that you cannot have a demo pile and feels  that this needs to be addressed with the State.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the Emergency Operation Plan as recommended by the committee and authorize Chairman Arnesen and Emergency Management Director, Jill Olson to sign.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the MNWalk and authorize Chairman Arnesen to sign.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Annex C-Emergency Public Information and authorize Chairman Arnesen to sign.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to establish an Emergency Management Committee and appoint Commissioner Arnesen and Commissioner Hasbargen to the Emergency Management Committee.

DITCH AUTHORITY

Motion was made by Commissioner Moorman seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 10:57 a.m. and open the Ditch Authority at 10:48 a.m.

Judicial Ditch 16

Chairman Arnesen discussed Judicial Ditch 16 re-assessments and the board requested that this be placed as a high priority. County Auditor/Treasurer, Lorene Hanson informed the board that the office has been working on the assessments and requested that the Ditch Authority set the amount of assessments they need. The plan is to have this ready for the 2019 assessment year.

Judicial Ditch 7

Chairman Arnesen discussed the inquiring of the abandonment process of the drainage system by Marshall Nelson. Marshall informed the board that there are two things going on; One (1) the Buffer Law requirements along ditches and Two(2)  that he also found out that if the ditch is abandoned, no one in the future would have the right to petition to do repairs on the ditch. He will put the Buffer in and withdraw his request of abandonment of Judicial Ditch 7. The board discussed the work that needs to be done on Judicial Ditch 7 and when Public Works has a plan to bring back to the Ditch Authority.

Ditch 13

The board discussed Ditch 13 and the drainage issues. Chairman Arnesen requested the research be done on Ditch 13 and come back to the Ditch Authority for recommendations, options and discussion.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase an Air Compressor and approval to advertise, interview and hire seasonal employees.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Work Director, Tim Erickson to purchase a compressor in the amount of $2,899.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director to advertise, interview and hire four (4) seasonal employees.

AMEND AGENDA

Motion was made by Commissioner Waibel seconded by Commissioner Arnesen and carried unanimously to amend the agenda and add Light Fixtures for Landfill Shop.

Light Fixtures

Public Works Director, Tim Erickson informed the board that there is a need to replace the Light Fixtures at the Landfill Shop. Tim received a quote from LaValla Electric for twelve (12) LED lights in the amount of approximately $4,000 which was not budgeted.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director, Tim Erickson to replace the lighting with twelve (12) new LED light fixtures in the amount up to $4,800 from the Solid Waste Maintenance funds.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Election Equipment, Easement and Off Sale Liquor License. Lorene also informed the board that an application LG220- for exempt permit was issued to Lake of the Woods Rod & Gun Club for a raffle on April 30, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue-$54,352.39-Road & Bridge-$12,111.53-County Devlp. -$200.00-Solid Waste-$1,365.00–EDA-$1,645.99

WARRANTS FOR PUBLICATION

Warrants Approved On 3/27/2018 For Payment 3/30/2018

Vendor Name                                               Amount

Computer Professionals Unlimited Inc                               3,480.00

Independent Emergency Services                                    8,214.52

Lavalla Sand & Gravel Inc                                                9,500.00

TRANE                                                                             26,800.00

University Of Mn                                                                9,024.00

36 Payments less than 2000  12,656.39

Final Total: 69,674.91

Further moved to authorize the payment of the following Auditor warrants: March 14, 2018-$131,355.25, March 15, 2018- $941.65, March 22, 2018- $46,692.14.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of the new Election Equipment in the amount of $49,706, with grant funds of $24,850 and the remainder from the election reserves account, and to have County Auditor/Treasurer, Lorene Hanson sign said agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the off sale exclusive license for K&A Northern Properties LLC, DBA  Log Cabin Liquor, effective May 1, 2018 thru June 30, 2018 contingent approval of County Sheriff, Gary Fish and County Attorney James Austad.

CORRECTIVE EASEMENT

County Auditor/Treasurer Lorene Hanson presented a Corrective Easement from Border State Bank for Zachary and Kristi Hasbargen. On September 26, 2017, Border State Bank delivered the easement that was presented to the county board for approval. The County Recorder’s Office found an error in a described Instrument No. which now is corrected. 

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously, with Commissioner Hasbargen abstaining, to approve the following resolution and authorize Chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign:

CORRECTIVE EASEMENT

Resolution No. 18-03-01

This Agreement, made this 27 day of March, 2018, by and between Lake of the Woods County, a municipal corporation under the laws of the State of Minnesota, Grantor, and Zachary C. Hasbargen and Kristi L. Hasbargen, as joint tenants, grantees.

WHEREAS, Grantor and Grantee have agreed upon the easement and maintenance agreement hereinafter described;

NOW, THEREFORE, Grantor, in consideration of One Dollar ($1.00) and other good consideration and valuable consideration to him in hand paid by said Grantee, receipt of which is hereby acknowledged, hereby grants to said Grantee, their heirs and assigns forever, the easement for use and enjoyment for driveway purposes in, over and upon that part of said land of said Grantor described as follows:

A tract of land in the County of Lake of the Woods, State of Minnesota, legally described as follows:

A 66.00 foot wide easement for ingress and egress over, under and across part of the Southeast Quarter of Section 15, Township 160 North, Range 31 West of the 5th Principal Meridian described as follows: Commencing at the south Quarter Corner of said Section 15; thence North 89 degrees 47 minutes 39 seconds East, assumed bearing, along the south line of said Southeast Quarter a distance of 1136.63 feet to the southeasterly line of a 66 foot wide strip of land described in Instrument No. 84698, said instrument is located on page 649-650, Book J of Deeds, on file and of record in the Lake of the Woods County Recorder’s Office; thence North 47 degrees 03 minutes 19 seconds East 1254.41 feet along said southeasterly line to the point of beginning; thence North 44 degrees 16 minutes 32 seconds West 31.40 feet, more or less, to the centerline of County State Aid Highway No. 1 as described in Document No. 81595 on file and of record in said Recorder’s Office and there terminating. The sidelines of said easement are to be prolonged or shortened to terminate on the southeasterly line of said 66 foot wide strip of land described in Instrument No. 84698 and said centerline of County State Aid Highway No. 1.

AND

A 66.00 foot wide easement for ingress and egress over, under and across part of the Southeast Quarter of Section 15, Township 160 North, Range 31 West of the 5th Principal Meridian described as follows: Commencing at the south Quarter Corner of said Section 15; thence North 89 degrees 47 minutes 39 seconds East, assumed bearing, along the south line of said Southeast Quarter a distance of 1136.63 feet to the southeasterly line of 66 foot wide strip of land described in Instrument No. 84698, said instrument is located on page 649-650, Book J of Deeds, on file and of record in the Lake of the Woods County Recorder’s Office; thence North 47 degrees 03 minutes 19 seconds East 875.28 feel along said southeasterly line to the point of beginning; thence North 43 degrees 16 minutes 54 seconds West 29.60 feet, more or less, to the centerline of County State Aid Highway No. 1 as described in Document No. 81595 on file and of record in said Recorder’s Office and there terminating. The sidelines of said easement are to be prolonged or shortened to terminate on the southeasterly line of said 66 foot wide strip of land described in Instrument No. 84698 and said centerline of County State Aid Highway No. 1.

which use and enjoyment Grantee shall share with Grantor,

            TO HAVE AND TO HOLD SAID EASEMENT unto said Grantee, their, heirs and assigns, as appurtenant to their said land.

            This agreement shall run with the land and shall be binding upon the heirs, executors, and administrators and assigns of the parties hereto.

            The grantees, their successors and assigns shall be responsible for maintenance of the above-described easement property including, but not limited to, snow removal. 

This easement is given to correct the legal description set forth in that certain Easement dated September 26, 2017, and recorded November 1, 2017 as document no. A000098546.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:09 p.m.

Attest:                                                                          April 10, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

March, 2017

Commissioner Proceedings

March 14, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 14, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: HRDC-Fire Wise Grant, Northern MN Veterans Home, Ditch Training, Lessard Letter, Work Session- Strategic Planning, Ditch 26, NWC Action, Homeless Prevention Program,

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of February 28, 2017.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrants $10,272.23, Commissioners Warrants $5,749.95, Commissioner Warrants, $23,453.13.

SHERIFF

Tower Space Lease

County Sheriff, Gary Fish met with the board requesting approval for the NWA Tower Lease with Wikstrom Telephone Company for transmission and reception of public safety communication signals.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the NWA Tower Space Lease agreement between Wikstrom Telephone Inc. and Lake of the Woods County for use for transmission and reception of public safety communication signals and for the construction, maintenance, repair or replacement of related facilities, antennas, equipment and related activities, effective November 1, 2016-October 31, 2021, for $200.00 per month with the first two years waived.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a new pickup, as budgeted in 2017.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of a new pickup for the Public Works Director, as budgeted in the amount of $32,114.71, which includes the plow.

DITCH 26

Public Works Director, Tim Erickson informed the board that one (1) mile of Ditch 26 has been brushed out, which cost $10,000, and the current contractor stated he would charge an additional $1,000 to brush out five (5) more miles. The board discussed the maintenance needed on Ditch 28, 24 and Ditch 1. The board will discuss this further in April.

WORK SESSION

County Auditor/Treasurer, Lorene Hanson met with the board and informed them that Kurt Deter, from Rinke Noonan Law firm agreed to meet with the board to discuss Public Drainage System.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Wabiel and carried unanimously to set April 17, 2017, at 2:30- 4:30 p.m. for a work session on Public Drainage Systems, for Commissioners and 5:00 p.m. to 7:00 p.m. for work session for Public.

LAND AND WATER PLANNING

Letter- HF 1807/SF1482 AND HF1291/SF1087

Land and Water Planning Director, Josh Stromlund met with the board and presented a letter opposing HF 1807/SF1482 AND HF1291/SF1087.

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Chairman Nordlof to sign the letter in regards to HF 1807/SF1482 and HF1291/SF1087.

Letter

Land and Water Planning Director, Josh Stromlund met with the board and presented a letter for consideration of an agreement between Lake of the Woods County Soil and Water Conservation District and Lake of the Woods County regarding responsibilities related to the Lake of the Woods One Water Shed One Plan.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the 2017 Agreement with Lake of the Woods County Soil and Water District and Lake of the Woods County for development of One Watershed One Plan for Lake of the Woods Watershed to provided assistance with data completion, coordination of policy and advisory committee meetings, public meetings and maintaining  all records and documentations, with compensation of $5,500.

Conservation Act

Land and Water Planning Director, Josh Stromlund met with the board presented a letter in support for H.R. 1163: Improving Access to Conservation Act.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the letter of support for H.R. 1163

Buffer Law Amendments

Land and Water Planning Director, Josh Stomlund met with the board to inform them of law amendments on the Buffer Law ruling, which is stating there is no funding available to reimburse counties for administrative buffer duties.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for claims against the County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $66,648.41, Road & Bridge $17,057.08, Social Services .53, County Devel.$2,063.00 , Solid Waste, $22,542.49, EDA,$1,022.86.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/14/2017 For Payment 3/17/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    4,783.09

Code 4 Services LLC                                                               2,768.90

Computer Professionals Unlimited Inc                                      3,360.00

Cps Technology Solutions                                                       2,988.70

Esri                                                                                         12,826.72

Howard’s Oil Company                                                            3,719.40

Johnson Auto & Machine                                                         2,604.18

Mar-Kit Landfill                                                                       12,654.50

Mn State Dept-Correction                                                      17,136.97

Pete’s Body Shop Dba                                                            5,830.60

Powerplan                                                                               2,030.59

Snow-Wheel System Inc                                                         2,098.00

Widseth Smith Nolting&Asst Inc                                               4,029.66

Woody’s Service                                                                     3,551.50

73 Payments less than 2000  28,951.56

Final Total:  109,334.37

Further moved to authorize the payment of the following auditor warrants: March 1, 2017 – $86,382.63, March 1, 2017- $1,101.39 – March 1, 2017- $(1,101.39) – March 8, 2017- $112,998.95.

HRDC

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to pay the county’s share for the “Community Wild Fire Plan” to HRDC.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize payment of $5,500 from the revenue fund and authorize Chairman Nordlof to sign the Community Wild Fire Plan.

Lessard Letter

The board discussed the letter that was sent to Bob Lessard in regards to a few parcels of lands that were turned over to the State in 1943 requesting assistance in having land returned back to Lake of the Woods County. Commissioner Arnesen stated that he has not heard from Bob Lessard at this point.

Veterans Task Force

The board reviewed the letter from the Northern Minnesota Veterans Task Forces. The consensus of the board was that they were in support of HF 1109 and SF 1090 to build Veterans Home in Northern Minnesota and in Montevideo.

Northwest Community Action

County Auditor/Treasurer Lorene Hanson met with the board and presented a resolution for Family Homelessness Prevention and Assistance Projects.

Resolution

The following resolution was offered by Commissioners Arnesen, seconded by Commissioner Hasbargen and carried unanimously the following:

Resolution Authorizing Application for Minnesota Housing and Finance Agency

Family Homelessness Prevention and Assistance Program

Resolution  No. 2017-03-01

WHEREAS, the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to undertake a program to provide funds for Family Homeless Prevention & Assistance Projects; and,

WHEREAS, Tri-Valley Opportunity Council, Inc. in the nine –county region of northwest Minnesota has developed an application for the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program; and

WHEREAS, Tri-Valley Opportunity Council, Inc. have demonstrated the ability to perform the required activities of the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program;

NOW, THEREFORE, be it resolved that Tri-Valley Opportunity Council, Inc. is hereby authorized as an entity to be charged with the administration of funds made available through the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program in the county of Lake of the Woods, in Minnesota.

Snow Club Meeting 

County Auditor/Treasurer Lorene Hanson informed the board that the spring meeting for Snow Clubs will be held on April 1 in MacIntosh from 10:00 a.m. -2:00 p.m.

WORK SESSION- STRATEGIC PLANNING

The board discussed the Strategic Planning dates. The board requested that on short meeting dates that Strategic Planning is placed on those agendas.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 11:10 a.m.

Attest:                                                                                      March 28, 2017

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, James Nordlof

=========================================================================================================================================================================

Commissioner Proceedings

March 28, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 28, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Land exchange, Department of Human Services, DNR- Bench Mark, Red River Valley- Invite.  

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of March 14, 2017.

SOCIAL SERVICES

Social Services Financial Officer, Christine Hultman met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioner Warrants $6,870.68- Commissioner Warrants $148.70- Commissioner Warrants $3,851.00- Commissioner Warrants- $14,235.82.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for claims against the County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $48,721.346- Road & Bridge $5,139.95-Solid Waste, $4,346.23- EDA,$900.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/28/2017 For Payment 3/31/2017

Vendor Name                                                    Amount

Dell Marketing, Lp                                                                 9,969.12

Lakewood Health Center                                                      3,025.00

Northwest Concrete                                                           10,401.60

Pemberton, Sorlie, Rufer & Kershner, PLL                           3,261.56

Short Elliott Hendrickson, Inc                                                2,400.38

University Of Mn                                                                   9,223.89

Voyageurs Comtronics, Inc                                                  2,640.00

38 2000  Payments less than 18,186.09

Final Total: 59,107.64

Further moved to authorize the payment of the following auditor warrants: March 13, 2017 – $143,251.39- March 15, 2017- $41,876.33 – March 22, 2017- $29,942.39 – March 23, 2017- $127,978.15.

Folding Machine

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to purchase a folding machine.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase of a folding machine in the amount of $2,884.00 from the revenue account.

Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for an On/Off Sale Liquor License for Crow Creek Properties, LLC DBA Jerry’s Bar and Restaurant and requested that Oak Harbor Golf Course approval be removed form agenda for no application was received.

Motion

Motion was made by Commissioner Arnesen, second by Commissioner Hasbargen and carried unanimously to approve Crow Creek Properties, LLC On/Off Sale Liquor License effective April 1, 2017- June 30, 2017.

Triple A Booster

County Auditor/Treasurer, Lorene Hanson met with the board and presented a request of funds from Triple A Booster club. No action taken.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a Grapple for the Solid Waste Department which was not budgeted for 2017.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a Grapple in the amount of $4,892.33 from the Solid Waste fund.

SHERIFF

County Sheriff, Gary Fish met with the board requesting title change on Deputy Sherriff Joel Morisch to add Investigator. The board requested that this be brought to Human Resources.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund and County Surveyor, Donn Rasmussen met with the board and presented the contract that the board requested from Widseth Smith and Nolting for the Vertical Control Survey.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the Vertical Control Survey agreement with Widseth Smith and Nolting in the amount of $22,500 with funding from the Con-Con fund and authorize County Auditor/Treasurer and Chairman Nordlof to sign.

RECESS

The meeting was called to recess at 10:18 a.m. and reconvened at 10:30 a.m. Chairman Nordlof excused himself from the meeting.

WE DAY CELEBRATION

Lake of the Woods Student Council members, Jordan Sonstegard, Ema Stimpfl and Mckord Krause met with the board and explained what the We Day Celebration is all about and requested funding to help support the celebration.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to contribute $1,000 to Lake of the Woods School We Day Celebration with funding from the Con-Con fund.

MIS 

MIS/Maintenance Supervisor, Peder Hovland met with the board on behalf of Emergency Management Director, Jill Olson to discuss the Security Grant for the Government Center which is available with matching funds.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Emergency Management Director, Jill Olson to apply for the Security Grant for the Government Center with matching funds up to $10,766.00.

CLOSED SESSION

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 11:16 a.m. and open the closed session pursuant to MN Statute §13D.05, Subd. 3 (b) – Attorney Client privileges. Members present: Commissioner Hasbargen, Waibel, Arnesen and Moorman. Others present: County Attorney James Austad and County Auditor/Treasurer Lorene Hanson.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the closed session at 11:59 a.m.

RECESS

With no further business before the board, Vice – Chairman Arnesen called the meeting to recess at 12:00 p.m.

Attest:                                                                                      March 28, 2017

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Vice -Chairman of the Board, Edward Arnesen

March, 2016

Commissioner Proceedings

March 8, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 8, 2016 at Lake of the Woods County in the Commissioners Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the removal of the following from the agenda: Oak Harbor Golf Course Liquor License and removal of motion for court appointed attorney rates and add

re-modeling project.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: Karlene Stay to Brainerd for SSIS Fiscal New Worker on March 8-10, to St, Cloud for SSIS Mentor Training on May 16-17; Josh Stromlund to St. Paul on March 8-9 for One Watershed One Plan Funding Committee

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of February 23, 2016.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the claims against the county as follows: Revenue $ 63,764.08, Road & Bridge                    $7,943.79, Co. Develop $ 200.00, Solid Waste$18,794.07.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/08/2016 For Payment 3/11/2016

Vendor Name                                                    Amount

Computer Professionals Unlimited Inc                                                                                   3,193.00

Cps Technology Solutions                                                                                                     2,988.70

Cyber Advisors Inc                                                                                                                  2,013.00

Hoffman, Philipp & Knutson, PLLC                                                                                        2,843.00

Howard’s Oil Company                                                                                                           2,968.82

Mar-Kit Landfill                                                                                                                        10,764.00

Mn State Dept-Correction                                                                                                      17,377.27

Pro Action Safety & Sales                                                                                                         6,062.17

R & Q Trucking, Inc                                                                                                                  4,407.65

Titan Energy Systems, Inc                                                                                                       2,637.50

Woody’s Service                                                                                                                       4,190.19

72 Payments less than 2000 31,256.64

Final Total:  90,701.94

Further moved to authorize the payment of the following auditor warrants: February 24, 2106 $13,706.29, March 2, 2016 $166,070.80.    

Court Appointed Attorney Rates

County Attorney, James Austad met with the board and informed them that Judge Dixon filed a Court-Appointed Attorneys’ fee order with the court ordering court-appointed attorneys fees for services provided to clients in Lake of the Woods County be paid $85.00 per hour for services rendered on or after January 1, 2016. County Attorney, James Austad informed the board that the board could contract out for Appointed Attorney services if they chose to.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county as follows: Commissioners Warrants: $24,602.71 and $18,376.41.

HUMAN RESOURCES

Human Resource Director, Karen Ose met with the board and updated them on the IT position posting and requested a grade change and job classification change for Cassondra Brune from grade 9 to grade 11.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to change job title for Cassandra Brune to Lead Eligibility Worker to grade 11, step 1, $18.96, points 253, effective March 14, 2016.

MIS/GIS/MANAGER AND MAINTENANCE SUPERVISOR

Update

Maintenance Supervisor, Peder Hovland met with the board and informed the board that the Auditor/Treasures, and Recorders vaults have been switched out and the next step is for building private offices for the Auditor/Treasurer and Assessor. They are in the process of getting quotes for materials

and are moving the Recorders office at this time.

PUBLIC WORKS

2016 Construction Projects and MnDOT Agreement for the TH 11 Project

Public Works Director, Tim Erickson met with the board requesting approval for the 2016 road projects and MN DOT Detour Agreement.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the advertisement for bids for the following 2016 Construction Projects: SAP 039-602-020: Mill & Overlay, SAP 039-603-023: Mill & Overlay, SAP 039-639-003: Mill & Overlay, SP 039-090-004: Timber Mill Shared Use Path, CP 2016-01 Double Chip Seal.

MN DOT Detour Agreement Resolution

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

MN Dot Agreement

2016-03-01

IT IS RESOLVED; that Lake of the Woods County enter into MnDOT Agreement No. 1002594 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the County for the use of County State Aid Highway No. 1, No. 26, and No. 35 as a detour route during the contract construction to be performed upon, along and adjacent to Trunk Highway No. 11 from 7.6 miles west of Trunk Highway 172 to the east junction of Trunk Highway 72 under State Project No. 3901-41 (T.H. 11=011).

IT IS FURTHER RESOLVED that the Chairman Moorman and County Auditor/Treasurer, Lorene Hanson and are authorized to execute the Agreement and any amendments to the Agreement.

The resolution was seconded by Commissioner Nordlof and carried unanimously.

RECESS

The meeting was called to recess at 10:23 a.m. and reconvened at 10:26 a.m. as follows:

LAND AND WATER PLANNING

Conditional Use Permit

Land and Water Planning Director, Josh Stromlund met with the board and presented a conditional use permit for   Jamie Negus Date: March 8, 2106 ,Location/Legal Description: The S 180’ of the N 1160’ of the W½ of the NE¼, less deeded in Section 28, Township 162, Range 43 (Wheeler). Parcel # 19.28.12.060 Project Proposal: A Conditional Use Permit as required by Section 401-B of the Lake of the Woods County Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of sleeper fish house rental and storage in a Natural Environment District. Josh informed the board that the Planning Commission approved this permit with conditions. The board reviewed the letters from the public and reviewed the conditions set forth by the Planning Commission. After discussion, the county board added the following conditions: 1) Parking limit of 10 vehicles, 2) No on-site occupation of fish houses, 3) Double row of trees spaced at least 8 feet apart, 4) Responsible for any damage to private driveway, 5) May review permit in on year to consider a visual buffer to the west.

RECESS

The meeting was called to recess at 11:46 p.m.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen to close the regular meeting at 11:46 a.m. and open the closed session pursuant to MN Stat. § 13D.05, Subd. 3(b), Attorney Client Privileges, Wetland Mitigation. The flowing where in attendance: SWCD Board members: Frank Sindelir, Nancy Dunell, Roger Krause, John Sonstegard; County Commissioners Arnesen, Beckel, Moorman, Hanson and Norldof, Land and Water Planning Director, Josh Stromlund, County Auditor/Treasurer, Lorene Hanson and County Attorney, James Austad. Attorney John Kolb via conference call.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to close the closed session and open the regular meeting at 11:30 a.m.

LAND AND WATER PLANNING

Conditional Use Permit

The Board continued the Conditional Use permit discussion for Jamie Negus. After discussion, the county board added to the conditions already set by the Planning Commission the following: 1) Parking limit of 10 vehicles, 2) No on-site occupation of fish houses, 3) Double row of trees spaced at least 8 feet apart, 4) Responsible for any damage to private driveway, 5) May review permit in on year to consider a visual buffer to the west.

Motion was made by Commissioner Beckel to approve the following conditional use permit for Jamie Negus to conduct a commercial business consisting of sleeper fish house rental and storage in a rural Residential (R2) district as follows:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Jamie Negus                                                                  Date:  March 8, 2106

Location/Legal Description:  The S 180’ of the N 1160’ of the W½ of the NE¼, less deeded in Section 28, Township 162, Range 43 (Wheeler). Parcel # 19.28.12.060

Project Proposal:  A Conditional Use Permit as required by Section 401-B of the Lake of the Woods County

                              Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of sleeper fish house rental and storage in a Rural Residential (R2) District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not?  Resort, tourist, fish house area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  )  N/A (  )

Why or why not?  This request has no effect on the public health, safety, and welfare.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  This request has no effect on water pollution.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  This request will not affect existing topography, drainage features; however, it will increase the vegetative cover with the planting white spruce trees.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  While the site is located in the 100 and 500 year floodplain, it is for storage of fish houses.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  This request will not increase the erosion potential of the site.

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?  Access from the site will be from 40th Avenue NW and no new roads are proposed.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  The request will be compatible by implementation of the conditions below.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not?  The request is outside of the shoreland area of Bostic Creek.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (  )  NO (  )  N/A (X)

Why or why not?  The request will not generate liquid waste/sewage on the site.         

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not?  The site is not located in the shoreland area of Bostic Creek.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not?  While the request has no need for a water supply and sewage treatment system, adjacent properties have installed water supplies and sewage treatment systems.    

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (  )  NO (  )  N/A (X)

Why or why not?  The request does not include storage tanks.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                 YES (X)  NO (  )  N/A (  )

Why or why not?  See conditions.           

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                 YES (X)  NO (  )  N/A (  )

Why or why not?  Applicant states minimal or no signage will occur on the site.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not?  Parking on the ice unless inclement weather.

The specific conditions of approval are as follows:

  1. A visual barrier must be established and maintained on three sides (North, South and West) of the storage area with White Spruce not less than five (5) feet high and spaced no further apart than eight (8) feet. These trees are to be planted in a double row and staggered to provide maximum visual screening. Planting of said trees is to be conducted no later than December 31, 2016.
  2. Storage area is to be located on the Easterly four-hundred (400) feet of the described property.
  3. Storage area is for said fish house business only.
  4. No more than ten (10) rental fish houses on the property.
  5. No more than ten (10) client vehicles are to be parked on said property.
  6. Damage caused by business activities, and/or general maintenance to the private road, shall be the responsibility of the landowner.
  7. No occupation is allowed of said fish houses.
  8. Off-season storage of business related equipment must be stored out of sight, either inside a structure or within the fish house storage area.
  9. The Lake of the Woods County Board of Commissioner’s may review the conditions placed upon approval within one (1) year of the date of approval and may require the establishment and maintenance of a visual buffer, similar to above, be placed parallel to the westerly boundary of the described property to further enhance the visual screening.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The motion was seconded by Commissioner Arnesen and the vote carried as follows: Voting for: Beckel, Arnesen, Moorman and Nordlof. Voting against: Hanson. Vote carried.

Approved  as Presented  (  )                                     Approved with Conditions  (X)                   Denied  (  )

                                                                                    _____________________________________

                                                                                                            Kenneth Moorman

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:20 p.m.

Attest:                                                                                     Approved: March 22, 2016

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Ken Moorman

County Auditor/Treasurer  

======================================================================================================================================================================================

Commissioner Proceedings

March 22, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 22, 2016 at Lake of the Woods County in the Commissioners Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman. Absent: Patty Beckel.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Remove Oak Harbor Golf Course Liquor License and add Letter of Resignation, Drainage,  Department of Human Services Letter, Gun Range Road, MN Court Data Service, Zoning Ordinance Amendment, MIS updates.  

Approval of Consent Agenda

None

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of March 8, 2016.

Great Northern Transmission Line

James Atkinson and Matt Hagelin from MN Powers met with the board and informed them that the biological surveys, drilling and Right of Way Entry for the proposed route which will begin in April with construction starting January 2017.

SOCIAL SERVICES

Social Service Financial Officer, Christine Hultman met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the following claims against the county as follows: Commissioners Warrants: $14,024.22 and $8,267.81.

DHS Financial Reporting

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to recognize Social Services staff for a perfect performance in meeting the DHS Human Service financial reporting requirement for the year 2015.

COUNTY ATTORNEY

County Attorney, James Austad met with the board requesting authorization to subscribe to Minnesota Court Data Services program.

Resolution

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the following Resolution:

MN Court Data Services

16-03-02

WHEREAS, the Lake of the Woods County desires to improve efficiencies through participating in a more efficient court process with the Minnesota Judicial Branch; and,

WHEREAS, as the Minnesota Judicial Branch moves towards a more efficient court process, the eCourtMN initiative is committed to ensuring that non-court governmental agencies have appropriate access to court records and documents; and

WHEREAS, the Lake of the Woods County desires to subscribed to Minnesota Court Data Services Program;

NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners approves and authorizes James Austad, County Attorney to sign the Master Subscriber Agreement for Minnesota Court Data Service for Governmental Agencies.

MIS DEPARTMENT

MIS Director, Peder Hovland met with the board and updated them on the Tyco Annual Inspection (sprinkler system) and informed the board that they need to add one to the new office for Child Support office in the amount of $1,990; Centurylink will be hooking up IP phone with funding from the 911 account; ordering Human Resource Office a new computer in the amount of $1,200 and that will be added to the rotation list for upgrades.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows except for claim number 2213 and to amend that amount to pay $19.99 : Revenue $ 22,726.89, Road & Bridge $15,926.26, Co. Develop $ 2,000.00, Solid Waste$4,694.76, EDA $2,964.95.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/22/2016 For Payment 3/25/2016

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                   2,825.41

Compass Minerals America                                                    2,526.98

Dell Marketing, Lp                                                                    3,073.26

LOW School District—390                                                       2,625.00

Neopost Great Plains                                                               2,985.80

Northwest Community Action, Inc                                           2,307.50

Powerplan                                                                                 7,157.68

Short Elliott Hendrickson, Inc                                                4,386.99

St. Louis County Auditor                                                          2,000.00

Sun Monitoring                                                                         4,316.50

49  Payments less than  2000 14,352.24

Final Total: 48,557.36

Further moved to authorize the payment of the following auditor warrants: March 8, $58,422.65, March 14, $139,744.82, March 16, $17,579.13.    

CHS Meeting

County Auditor/Treasurer, Lorene Hanson met with the board informing them that CHS would like to meet with the county board to discuss the CHS program. The board requested that a meeting be held at 1:00 p.m. after regular board meeting.

MID- STATE COMPUTER BY-LAWS

County Auditor/Treasurer, Lorene Hanson met with the board informing them The Mid-State Computer Cooperative is requesting dues payment of $100, which are not collected yearly, just when needed and also to acknowledge the By-laws of the Cooperative.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve payment of dues of $100 and to acknowledge the Mid -State Computer By-laws and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Moorman to sign.

SHERIFF/EMERGENCY MANAGEMENT

County Sheriff, Gary Fish met with the board and requested that the 2015 Stone Garden Contract and purchase of Squad Vehicle be removed from the agenda for they have not received the contract as of today.

Warning Sirens

County Sheriff, Gary Fish met with the board and presented three quotes for replacement of the two sirens that the county has, City of Baudette and City of Williams and adding one more in the Wheelers Township. 911 funding cannot be used for replacement or additions of warning sirens. The board discussed emergency shelters and plans needed for the Wheelers Point area before adding a siren. The board requested that when the plan is in place to bring back to the board for approval for the warning siren in Wheelers Point area.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the replacement warning sirens for the City of Baudette and City of Williams in the amount $37,574.25 from the unallocated account.

RECESS

The meeting was called to recess at 10:34 a.m. and reconvened at 10:38 a.m. as follows:

COUNTY ASSESSOR

County Assessor, Mary Jo Otten met with the board and informed the board that she would like Assessment Specialist/Office Manger to attend the ALP Procedures Courses and that there is money for that in her budget. The board concurred with her request for training.

PUBLIC WORKS

Seasonal Help

Public Works Director, Tim Erickson met with the board requesting approval to hire five (5) Seasonal Help position.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the advertising, interviewing and hiring for five (5) Seasonal help.

Senior Inspector II

Public Works Director Tim Erickson met with the board and informed the Board that Senior Inspector II, Dan Crompton is retiring as of March 31, 2016.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to authorize Public Works Director, Tim Erickson and Human Resource Director, Karen Ose to advertise, interview and hire Senior Inspector II at grade 12, Step 1, $20.05 per hour, points 274.

Mowers

Public Works Director, Tim Erickson met with the board requesting authorization to purchase new mowers in the amount of $27,300 from Titan Machinery as budgeted.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the purchase of new mowers in the amount of $27,300 from Titan Machinery.

Gun Club Road/Drainage Issues

The board discussed the Gun Club Road and asked the Public Works Department to see if they could grade it; discussed Drainage Issues, and re-assessment on Ditch 28. The board wants to hold a Public Hearing and move forward with this project; Highway 11 Construction Project, meeting is to be held on April 4, 2016.

Correspondence

The board acknowledges the following: Red River Valley Invitation and State Auditor Review.

LAND AND WATER PLANNING

Land & Water Planning Director, Josh Stromlund met with the board to discuss an issue regarding the Kelly Creek plat. The issue is the driveway that services the properties, is not in the location where it is depicted on the plat of Kelly Creek. Options to resolve this issue include the possibility of vacating the depicted road or undertake a boundary commission plat.   

Zoning Ordinance Changes- Fish House Ordinance Discussion

Land and Water Planning Director, Josh Stromlund met with the board to discuss the change in Zoning Ordinance to possible enact a moratorium on the issuance of Conditional Use Permits for Non-Conforming Fish House Rental businesses and Commercial Fish House Storage.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof to close the regular meeting at 11:40 a.m. and open the Public Hearing for Schrandt Cartway.

Present were: Commissioners Arnesen, Moorman, Hanson and Nordlof. County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad, Land and Water Planning Director, Josh Stromlund, Public Works Director, Tim Erickson, Attorney Nora Crumpton, Attorney Alan Fish, Gary Pulkrabek, Paul Pedersen, Mary Schrandt, David Schrandt and Woody Fiala.

Chairman Moorman informed the public that no agreement regarding damages and waiver of irregularities and appeal or release of damages were received from the adjoining landowners. County Commissioners reviewed the appraisal that Attorney Crumpton presented. Estimated of damages for Gary Pulkrabek totaling $975 and Paul Pederson totaling $975. County Commissioners offered $1,500 for damages on both parcels of land. Attorney Fish argued that the damages should be $5,000, with both Paul Pederson and Gary Pulkrabek agreeing and Paul and Gary objecting the $1,500 offer.

Award Of Damages

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the following Award of Damages for Schrandt Cartway:

AWARD OF DAMAGES

STATE OF MINNESOTA

COUNTY OF LAKE OF THE WOODS

TOWNSHIP OF POTAMO

RESOLUTION NO. 16-03-03

WHEREAS, the Lake of the Woods County Board of Commissioners, Baudette, MN did on the 8th day of September, 2015,  established the road described on the attached order pursuant to Minn. Stat.§ 164.07;

WHEREAS, the establishment affects a tract of land in Lake of the Woods County, Minnesota, owned by Gary G. Pulkrabek and Paul Pedersen, and more particularly described as follows: Government Lot Two (2), Southwest Quarter of the Northeast Quarter (SW1/4NE1/4), and the West half of the Southeast Quarter (W1/2SE1/4), Section Two (2); Township one hundred sixty (160) North, Range Thirty-Three west of the Fifth Principal Meridian; and the South Half Northwest Quarter (S2NW4) and Government Lots 3 & 4, Section 2, Township 160 North, Range 33 West.

WHEREAS, no prior written agreement ascertaining the damages or releasing all claims to damages were obtained from the owners;

WHEREAS, the Lake of the Woods County Board has determined the amount of damages sustained by the owners by reason of the establishment and have subtracted from that amount the money value of the benefits the board has determined will be conferred by said establishment.

YOU ARE HEREBY NOTIFIED, that in the matter of the establishment of the above described road the Lake of the Woods County Board on the 22nd day of March, 2016 has awarded Gary G. Pulkrabek and Paul Pedersen, as the owners of the above described tract of land, damages in the amount of $1,500. A check will be mailed to each of you after the 40 days appeal time frame.

NOTICE OF RIGHT TO APPEAL

PLEASE TAKE NOTICE that you have an opportunity under Minn. Stat. § 164.07 to appeal this award of damages. To appeal the award, notice of appeal must be filed with the court administrator of the district court of Lake of the Woods County, within 40 days of March 22, 2016. Filing a notice of appeal will not prevent Lake of the Woods County from carrying out the action set out above unless the appeal challenges the public purpose or necessity of a road alteration or establishment and is filed within ten days. The notice of appeal must specify; (1) the award of damages or failure to award damages being appealed from; (2) the land to which the appeal relates; (3) the nature and amount of the damages you are claiming; and (4) the grounds of the appeal. The notice of appeal must also be accompanied by a bond of at least $250, with sufficient surety approved by the judge or the County Auditor/Treasurer conditioned to pay all cost arising from the appeal in case the award is sustained. A copy of the notice of appeal must be mailed by registered or certified mail to the Lake of the Woods County Auditor/Treasurer.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the Public Hearing at 11:20 a.m. and open the regular meeting.

RECESS

The meeting was called to recess at 12:21 p.m. and reconvened at 1:10 p.m. with Commissioenr Hanson absent.

Zoning Ordinance Changes- Fish House Ordinance Discussion

Chairman Moorman continued with the discussion of moratorium on the issuance of Conditional Use Permits for nonconforming Fish House Rental Businesses and Commercial Fish House Storage. The moratorium may, by state law, last up to one year and be reenacted for a second year if the board chooses. This will allow the Commissioners, Land and Water Planning Office and County Attorney time to coordinate the writing of comprehensive changes to the County Zoning Ordinance.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to declare a moratorium on the issuance of Conditional Use Permits for Non-Conforming Fish House Rental Businesses, Commercial Fish House Storage, Expansion or Transfer of, effective March 22, 2016, any Conditional Use Permits already on file in the office of Land and Water Planning Office will be processed through the Planning Commission.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 2:10 p.m.

Attest:                                                                                     Approved: April 12, 2016

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Ken MoormanCounty Auditor/Treasurer

March, 2015

Commissioner Proceedings

March 10, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 10, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:01 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Travel for Josh Stromlund, Woman of Today and S E H update.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the consent agenda as follows: Travel for Karen Ose to St. Cloud for MN Counties Human Resource Association meeting on April 8-10; Heather Blodgett to Bemidji for Protection/Child Welfare Foundations, on April 7-9, May 5-7, June 2-4; Josh Stromlund to St. Paul for Wetland Meeting on March 9-10.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of March 10, 2015.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

                                           Revenue                              $    37,855.62            

                                                Road & Bridge                    $    24,004.24

                                                Co. Develop                        $         200.00

                                                Solid Waste                         $     14,141.27

                                                EDA                                    $          554.56

                                                                                76,755.69

WARRANTS FOR PUBLICATION

Warrants Approved On 3/10/2015 For Payment 3/13/2015

Vendor Name                                               Amount

Cenex Co-Op Services, Inc.                                                    8,924.11

Computer Professionals Unlimited Inc                                   3,071.00

Howard’s Oil Company                                            2,859.33

Information Systems Corporation                         19,080.00

KRIS Engineering Inc                                               7,817.92

Mar-Kit Landfill                                                          9,355.50

Neopost Great Plains                                               2,764.60

Woody’s Service                                                       4,204.89

           53 Payments less than  2000                       18,678.34

Final Total:                                                            76,755.69

Further moved to authorize the payment of the following auditor warrants:

                                                March 5, 2015                  $185,202.03

March 5, 2015                  $    6,906.90

PERA CORRECTIONAL PLAN

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the vote for the PERA Correctional Plan went through with no social security to be taken out of the Correctional Employees salary.

EXTENSION

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Extension to purchase a computer.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of a computer in the amount of $1,324.72 from the extension fund.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a snowplow truck as budgeted for 2015.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to purchase a snowplow in the amount of $207,404.16 from the public works funds.

Five Year Road Construction Update-MN Pollution Control-Clementson Property

Public Works Director, Tim Erickson met with the board and informed them that he spoke with MN DOT on CR 80 and they will be up next week to look at the culvert and draining issues; informed the board that there will be a meeting in Thief River Falls on March 12 at 9:30 a.m. to discuss curbside recycling; State is working on the conveyance of the Clementson property and cost associated with the property.

WOMEN OF TODAY

Chairman Arnesen informed the board that the Women of Today requested their allocation for Post Prom.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the donation of $100.00 to the Women of Today for the 2015 Prom.

CORRESPONDENCE

S E H – NWA update.

MN Pilots Association- encouragement letter to continue progress in creating a new NWA Airport.

Lake of the Woods County Historical Society- Museum Ground Enhancement Planning Sessions.

RECESS

The meeting was called to recess at 9:56 a.m. and reconvened at 10:02 a.m. as follows:

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 12,710.25

                                                Commissioners’ Warrants          $   9,588.14

Mental Health Contract

Social Services Director, Nancy Wendler met with the board requesting approval to enter into CY2015 Adult Mental Health Grants in the amount of $50,735.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to enter into the CY2015 Adult Mental Health Grant and authorize Chairman Arnesen and Social Services Director, Nancy Wendler to sign.

Social Service Director

Social Services Director, Nancy Wendler met with the board to discuss her upcoming retirement at the end of May and the replacement of her position.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize Social Service Director, Nancy Wendler and Human Resources Director, Karen Ose to advertise for Social Services Director.

LEGISLATIVE CONFERENCE

Commissioners Arnesen and Moorman reviewed topics that they attended at the Legislative Conference.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 10:50 a.m.

Attest:                                                                                     Approved: March 24, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer      

==========================================================================================================

Commissioner Proceedings

march 24, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 24, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:01 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Travel for Lorene Hanson and Christine Hultman, Satisfaction of Mortgage, Commissioner Hanson to meet with DNR and Commissioners Social Security.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: Travel for Dena Pieper, Crime & Victimization Conference in Brainerd May 13-15, Marti Carlson, MN Co. Highway Accountants Assoc. Annual Conference in Alexandria,   April 29 – May 1; Jo Thoreson, Clerical Conference in Brainerd May 6- 8; and Lorene Hanson and Christine Hultman, Payroll Conference in St. Cloud on March 26-27;

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of March 10, 2015.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

                                           Revenue                              $    28,341.58            

                                                Road & Bridge                    $      8,329.54

                                                Co. Develop                        $     48,000.00

                                                Natl Recs Enhance              $          727.00

                                                Solid Waste                         $       3,578.75

                                                EDA                                    $       4,901.50

                                                                                93,878.37

WARRANTS FOR PUBLICATION

Warrants Approved On 3/24/2015 For Payment 3/27/2015

Vendor Name                                          Amount

Dell Marketing, Lp                                                                            8,594.00

LOW Historical Society                                                 48,000.00

Northwest Community Action, Inc                                  4,901.50

                                                R & Q Trucking, Inc                                                         2,837.65

Voyageurs Comtronics, Inc                                                            2,640.00

64 Payments less than  $2000                                                       26,905.22

                Final Total:                                                   $93,878.37

Further moved to authorize the payment of the following auditor warrants:

                                                March 11, 2015                $ 627,009.31

March 13, 2015                $     9,053.57

March 19, 2015                $     6,346.31

March 19, 2015                $   51,174.05         

Oak Harbor Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a Seasonal On- Sale/Sunday Liquor License.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Oak Harbor Golf Course Seasonal On- Sale/Sunday Liquor License effective April 15, 2015 thru October 15, 2015.

North Country Community Health Services

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to enter into a Joint Powers Agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to enter into a Joint Powers Agreement with Counties of Beltrami, Hubbard and Clearwater known as the North Country Community Health Service, effective January 1, 2015 thru December 31, 2019 and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arnesen to sign.

Women of Today

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to sign the application to conduct Bingo Activity for the Women of Today.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasurer to sign the application for Lake of the Woods Women of Today to conduct bingo activities.

Tier I and Tier II Contracts

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to enter into Department of Natural Resources ELS Tier I and Tier II contracts.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to authorize Deputy Registrar, Janet Rudd to sign the St. of MN, Department of Natural Resources ELS Tier II contract effective upon the date that the final required signature is obtained thru June 30, 2019.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to sign the St. of MN, Department of Natural Resource ELS Tier I contract effective upon the date that the final required signature is obtained thru June 30, 2019.

Satisfaction of Mortgage

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to sign the Satisfaction of Mortgage for Crystal Ferrier.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign the Satisfaction of Mortgage on Lot One (1) and Two (2), Block Four (4), second addition to Baudette, according to the recorded plat thereof.

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 21,245.53

                                                Commissioners’ Warrants          $ 14,882.83

Social SECURITY-COMMISSIONERS

County Auditor/Treasurer, Lorene Hanson met with the board and updated the board on their request of information on Social Security options for elected Commissioners, which are eligible for membership in the Defined Contribution Plan administered by the Public Employees Retirement Association. The board placed this on the April 14, 2015 board agenda

Rescue Equipment

Chairman Arnesen discussed a toboggan for emergency situation at the NWA with County Sheriff, Gary Fish. Gary concurred that this equipment is needed at the NWA and will talk with Jason Goulet and report back to the board.

LEGACY AMENDMENT FUNDS TRAINING

Commissioner Hanson informed the board that there will be Legacy Amendment Funds Training in Bemidji on April 15 and in Thief River Falls on April 16 for those who would be interested in attending.

PUBLIC WORKS DEPARMENT

Public Works Director, Tim Erickson met with the board to set the Annual Road Tour.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to set the 2015 Annual Road tour for May 19, 2015 at 7:30 a.m.

BID OPENING RESULTS

Public Works Director, Tim Erickson met with the board and informed them that Knife River Materials was the lowest responsible bidder for construction of S.A.P. 039-601-028; 039-601-029 and 039-627-004.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to award the bid to the lowest responsible bidder, Knife River Materials for construction of S.A.P. 039-601-028, S.A.P. 039-601-029 and S.A.P. 039-627-004 in the amount of $1,309,865.19.

SEASONAL HELP

Public Works Director, Tim Erickson met with the board requesting authorization to hire seasonal help.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Public Works Director, Tim Erickson and Human Resource Director, Karen Ose to advertise and hire for seasonal help.

COMMITTEE REPORTS

Commissioner Moorman reported that the Prevention Coalition is not going to pursue the Social Host Ordinance; Joint Powers  Natural Resources meeting they discussed the Poly Met Project.

Commissioner Arnesen reported on the MN Pollution Control meeting in Thief River Falls on recyclable standards; Commissioners Hanson informed the board that he was contacted by the DNR to meet with them on discussion of Land Acquisition that the DNR wants to purchase; the board agreed that Commissioner Hanson should attend the meeting.

CORRESPONDENCE

Lake of the Woods Basin meeting on March 27, 2015 from 1:00 to 4:00 p.m. at the Ambulance Garage; MN Red River Valley Association March 28, 2015 at University of MN Crookston;

TRAPPING BILLS

Leslie Huerd met with the board to discuss the MN State Legislatures bills that have been introduced on changes of trapping regulations, and if passed the negative impact it would cause for trappers.

RESOLUTION

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION IN OPPOSITION OF HF 1655, 1070, 1317 and SF 1325, 1070 and 592

Resolution No.  15-03- 01

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners opposes HF 1655, SF 1325, HF1070, SF 1070, HF 1317and SF 1592 as written, as they are contrary on how we control beavers in Lake of the Woods County.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 10:55 a.m.

Attest:                                                                                     Approved: March 24, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer      

March, 2014

Commissioner Proceedings

March 11, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 11, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof and Ken Moorman.  Also present were: County Auditor/Treasurer Mark Hall and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: Building Maintenance, NTS Contract, Synthetic Drug Ordinance, Arrowhead Library and Short Elliott Hendrickson. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Darren Olson and Stacy Novak to St. Paul on May 6-8 for election training; Boyd Johnson and Cooper Mickelson to Brainerd on March 18-20 for Mn/DOT Survey Technical Workshop; Karlene Brown to Brainerd on March 12-13 for Adult Protection Training. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of February 19 special meeting and February 25 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Oak Harbor LLC Liquor License

County Auditor/Treasurer, Mark Hall requested approval for Oak Harbor LLC Seasonal Liquor Licensee. Mark informed the board that the golf course was sold and is under new owners.

Motion

Motion was made by Commissioner Nordlof to approve the Seasonal On-Sale and Sunday Liquor License for Oak Harbor LLC, DBA Oak Harbor Golf Course effective April 15, 2014 thru October 15, 2014, as approved by County Sheriff, Gary Fish and County Attorney, Michelle Moren. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                           Revenue                              $    24,251.48            

                                                Road & Bridge                    $    37,389.31

                                                Co. Develop                        $         200.00

                                                Solid Waste                         $    19,783.25

                                                EDA                                    $      3,483.12

                                                                               85,107.16

WARRANTS FOR PUBLICATION

Warrants Approved On 2/25/2014 For Payment 2/28/2014

Vendor Name                                                                            Amount

Anchor Marketing, Inc                                                           2,634.98

Cps Technology Solutions                                                  2,299.00

LOW Sr Citizens                                                                     4,629.00

Mar-Kit Landfill                                                                     12,542.85

Mn Rural Counties Caucus                                                   2,100.00

Northwest Community Action, Inc                                        2,984.00

Pemberton, Sorlie, Rufer & Kershner, PLL                           4,766.28

Widseth Smith Nolting&Asst Inc                                          3,873.17

55 Payments less than 2000   17,675.02

Final Total:  53,504.30

Further moved to authorize the payment of the following auditor warrants:

February 25, 2104           $   46,585.61

March 4,       2014           $ 113,311.83

March 6,       2014           $     3,929.08

February 20, 2014           $   83,410.41                      

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SYNTHETIC DRUG ORDINANCE

Commissioner Moorman discussed the Synthetic Drug Ordinance that Prevention Coalition Director, Tammie Doebler brought to the board at the January 28, 2014 meeting. The board placed this on the March 25, 2014 board agenda to set a date and time to hold a public hearing for consideration for adoption of the ordinance.

Social Services Director

Financial Officer, Christine Hultman, met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 12,095.80

                                                Commissioners’ Warrants          $   9,316.59 

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

FAIR GROUNDS

Fair Ground representatives Alyse Walton, Grant Walton and Nicole Peterson met with the board to discuss the funding for a Pavilion/Stage area for the Fair Grounds. Nicole distributed new bids from various contractors for the construction of the Pavilion/Stage. The board reviewed and discussed the project.

Motion

Motion was made by Commissioner Arnesen to contribute $47,000 from the Con-Con fund for the construction of the Pavilion/Stage area at the Fair Grounds with a three stage payment plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:50 a.m. and reconvened at 10:00 a.m. as follows:

Thank-You Letter

Commissioner Moorman presented a letter of thanks to DNR Commissioner Tom Landwehr and Senator Bob Lessard for meeting with them on natural resource-related issues and wetland mitigation issues.

Motion

Motion was made by Commissioner Arnesen to authorize Chair Beckel to sign the Thank-you letter for DNR Commissioner Tom Landwehr and Senator Bob Lessard. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LAW ENFORCEMENT CENTER

County Sheriff, Gary Fish met with the board to discuss the Law Enforcement Center. With the Pre-Design and Schematic Design completed the Architects had the opportunity to further review the existing building conditions and the design team was able to review the detailed estimate in more exhaustive detail and further reviewed detailed estimate with a budget of now  $1,230,894. Now that the preliminary steps have been completed the board discussed if they want to move forward on this project or hold off and go through the budget process. County Sheriff, Gary Fish stated that he would like to put this on hold for now and wants to meet with the jail inspectors to see what kind of changes and mandated requirements are coming up. The consensus of the board was to hold off on the Law Enforcement Center at this time.

Law Enforcement Storage

County Sheriff, Gary Fish discussed the need for office storage space. The consensus of the board was to have Chair Beckel contact the Historical Society requesting them to remove their belongings that they have been storing for the Law Enforcement is in need of that space.

SPRING FISHING MEETING

Commissioner Hanson informed the board that he attended the Spring Fishing Meeting that was held on March 5, 2014 at Koochiching County Courthouse. Commissioner Hanson reported that it was well attended.

HUMAN RESOURCE DIRECTOR

Human Resource Assistant, Dena Pieper met with the board requesting authorization to advertise for Human Resource Director’s. The board reviewed the Job Description and RFP.

Motion

Motion was made by Commissioner Hanson to approve the Job description and authorized Human Resource Assistant, Dena Pieper to advertise for the Human Resource Director’s position. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to enter into a contract with North East Technical Service for well testing for 2014 in the amount of $15,888.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to sign the 2014 contract with North East Technical Service in the amount of $15,888. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Beaver Data

Public Works Director, Tim Erickson updated the board on Beaver data from last year.

Government Center Maintenance Issues

The board discussed some roof and alarm issues with Public Works Director, Tim Erickson. Tim informed the board that he has been trying to get a hold of Simplex for the alarm issues but they are not returning his calls and that he will have someone come in and look at the roof issues this spring/summer.

NWA AIRPORT

Chair Beckel reviewed a summary for Short Elliott Hendrickson on soil boring for the NWA airport and the cost of the soil testing would run around $24,000, with a grant funding 80% of the project. The consensus of the board was to have Chair Beckel contact Short Elliott requesting them to proceed with the project.

NUISANCE BEAVER

Chair Beckel discussed the nuisance beaver that do not affect the public roads, but the issues that the private sector faces when the beavers build dams and effect property owners.

Motion

Motion was made by Commissioner Moorman to appoint Commissioners Beckel and Hanson to the Nuisance Beaver Committee and to authorize them to appoint committee members. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

CORRESPONDENCE

The board reviewed Arrowhead Library System budget.

Recess

With no further business before the board, Chair Beckel called the meeting to recess at 11:46 a.m.

Attest:                                                                                     Approved: March 25, 2014

____________________________                                        _______________________________

Janet E. Rudd Deputy Auditor                                              Patricia Beckel, Chair of the Board

================================================================================================================

Commissioner Proceedings

March 25, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 25, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Buck Nordlof and Ken Moorman.  Absent: Commissioner Hanson was absent due to illness. Also present were: County Auditor/Treasurer Mark Hall and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Years of Service Resolution, PERA Resolution, Human Resource Training, Correspondence: Department of Human Services, S E H letter. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Marti Carlson to Rochester for MN County Highway Accountants Association Conference on April 23-25; Cooper Mickelson to Maple Grove for Advanced RTK Surveying Class on April 15- 16, in Maple Grove, MN; Consent requested for Solid Waste Operator Dale McGuire to attend a 2014 Household Hazardous Waste training refresher to be held March 20th in Brainerd, MN; Stacy Novak to S. Paul for MCCC Tax Advisory  Committee April 2-3rd; Shelley Pepera to Minneapolis on April 7- 8 for Financial Literacy (Train the Trainer) Workshop. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of March 11, 2014 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                           Revenue                              $     39,892.03           

                                                Road & Bridge                    $     12,024.17

                                                Solid Waste                         $       1,372.67

                                                EDA                                    $       3,728.17

                                                                                57,017.04                                

WARRANTS FOR PUBLICATION

Warrants Approved On 3/25/2014 For Payment 3/28/2014

Vendor Name                                                             Amount

Brown/Terry                                                                       2,613.03

Dell Marketing, Lp                                                              5,167.47

Esri                                                                                       2,040.00

Little Falls Machine, Inc                                                     3,555.94

Mn Counties Information System                                      4,215.00

Moren/Law Offices Of Patrick D                                       6,046.56

Northwest Community Action, Inc                                    2,862.50

Powerplan                                                                           5,258.89

Shi Corp                                                                              2,988.00

60 Payments less than 2000   22,269.65

Final Total:  57,017.04

Further moved to authorize the payment of the following auditor warrants:

March 12, 2014               $     2,005.87

March 12, 2014               $   44,612.59

March 18, 2014               $   12,434.37

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCE

Chair Beckel informed the board that Human Resource Assistant Dena Pieper requested to attend training on Human Resource Laws. The consensus of the board was to have Human Resource Assistant, Dena Pieper and Human Resource Director, when hired to attend.

DEPOT PRESERVATION

Chair Beckel informed the board that the Depot Preservation will be holding a ribbon ceremony honoring the new Permitted Exhibit on April 5, at 11:00 a.m.

SHORT ELLIOT HENDERICKSON

Chair Beckel discussed the information from S E H on site location for possible NWA airport. The board discussed the preferred property which is owned entirely by the State of Minnesota. Commissioner Arnesen will follow through and visit with State Officials on the possibilities of the land to be transferred to the county if the airport project moves forward.

Recess

The meeting was called to recess at 9:28 a.m. and reconvened at 9:31 a.m. as follows:

Social Services Director

Social Service Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,694.03

                                                Commissioners’ Warrants          $ 27,237.54

                                                Commissioners’ Warrants          $      170.25 

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Acceptance of Letter of Resignation

Social Service Director, Nancy Wendler met with the County Board and presented a letter of resignation from Social Worker, Phil Johnson.

Motion

Motion was made by Commissioner Nordlof to accept the letter of resignation from Phil Johnson, effective March 12, 2014. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Beckel and moved for adoption:

Recognition of years of service

Phil Johnson

Resolution 2014 – 03-01

Whereas:  Phil Johnson has served the residents of Lake of the Woods County since May 9, 2005 as a Social Worker;

Whereas:  Phil Johnson has retired from Lake of the Woods County service effective March 12, 2014;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Phil for his dedicated service and best wishes to him;

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Vacant Social Workers Position

Social Services Director, Nancy Wendler, met with the board requesting authorization to fill the vacant Social Worker position. Nancy explained that it is not required to advertise and test for this position if there are eligible candidates on the Merit System Register.  Karlene Brown is eligible for hire through Minnesota Merit System and has worked for the agency as an Interim Social Worker since December 2013, and provided excellent services to Lake of the Woods County.  She also did her Social Worker internship with the agency earlier in 2013.  Nancy requested authorization to hire Karlene Brown to fill the vacant position.

Motion 

Motion was made by Commissioner Moorman to authorize Social Service Director, Nancy Wendler to hire the current Interim Social Worker, Karlene Brown, at grade 12, step a,  to fill the Social Workers vacancy, effective March 30, 2014. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Larson road vacation

Chair Beckel discussed the continuance of the Public Hearing for the Larson Road Vacation and informed the board that the board can set a date for the continuance for the Public Hearing for the survey work has been completed for the legal description of the road.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

ORDER SETTING FORTH DESCRIPTIONS AND SETTING CONTINUANCE HEARING DATE

WHEREAS, the County Board of Lake of the Woods County, Minnesota was presented a Petition at its regular meeting on the 12th day of November, 2013 requesting the vacation of a road;

WHEREAS, The Lake of the Woods County Board did conduct public Hearing at 1:00 p.m. on the 28th day of January, 2014, at the road site located at Beach Avenue and River Drive in Wheeler’s Point and Harris Addition, in Lake of the Woods County to examine the road. The board recessed from the viewing of the road and reconvened the Public Hearing at the Government Center in the Commissioners’ Room, to receive public comment, consider the proposed action, and act on the Petition.

WHEREAS, the legal description described in the original petition dated October 23, 2013, has been amended after completion of a survey to the following:

PROPOSED NEW DESCRIPTIONS

TRACT A (Roadway to be vacated):

Beach Avenue and those portions of, Lake Drive and River Drive, WHEELER’S POINT, according to the plat thereof on record in the Lake of the Woods County, Minnesota Recorder’s office which lie northwesterly of the following described line: Beginning at the southwest corner of Block 3 said WHEELER’S POINT; thence North 71 degrees 19 minutes 24 seconds East, bearing based on the Lake of the Woods County Coordinate Database NAD 83, 503.44 feet along the northwesterly line of said River Drive (which is also the southeasterly line of said Block 3) and it’s northeasterly extension to its intersection with the southwesterly extension of the line common to Lots 6 and 7, Block 1, said WHEELER’S POINT; thence North 29 degrees 30 minutes 59 seconds East 11.64 feet along said southwesterly extension of the line common to Lots 6 and 7,  Block 1, WHEELER’S POINT, to the most southerly corner of said Lot 7 and said line there terminating.

WHEREAS, Minn. Stat. §164.07, subd. 2, requires the County Board to make an order describing as nearly as practicable the road to be vacated, describing the several tracts of land through which the road passes, and fixing a time and place when and where the Town Road will reconvene to meet and act upon the Petition;

NOW, THEREFORE, IT’S HEREBY ORDERED:

  1. The road proposed to be vacated is described as:

TRACT A (Roadway to be vacated):

Beach Avenue and those portions of, Lake Drive and River Drive, WHEELER’S POINT, according to the plat thereof on record in the Lake of the Woods County, Minnesota Recorder’s office which lie northwesterly of the following described line: Beginning at the southwest corner of Block 3 said WHEELER’S POINT; thence North 71 degrees 19 minutes 24 seconds East, bearing based on the Lake of the Woods County Coordinate Database NAD 83, 503.44 feet along the northwesterly line of said River Drive (which is also the southeasterly line of said Block 3) and it’s northeasterly extension to its intersection with the southwesterly extension of the line common to Lots 6 and 7, Block 1, said WHEELER’S POINT; thence North 29 degrees 30 minutes 59 seconds East 11.64 feet along said southwesterly extension of the line common to Lots 6 and 7,  Block 1, WHEELER’S POINT, to the most southerly corner of said Lot 7 and said line there terminating.

2. The several tracts of land through which the road passes and their owners are:

                                                                                                            Owners                                                           Description of Land

                                                                                    David L. Larson                                            2568 River Lane NW                   

                        and Joanna C. Larson                                  Baudette, MN 56623                     

                                                                                    Charles C. Tews                                            2576 Lake Lane NW                    

                        Paul F. Tews                                                  Baudette, MN 56623                    

3. The Lake of the Woods County Board deemed it necessary and required that a survey to be made of the road and recessed the Public Hearing.

4. Lake of the Woods County Board of Commissioners on April 22, 2014 will conduct the continuance of a Public Hearing at 1:00 p.m. at the Government Center in the Commissioners’ Room, to receive public comment, consider the proposed action, and act on the Petition.

NOTICE OF RIGHT TO APPEAL

            Affected landowners have right to appeal as provided in Minn. Stat. §164.07, subd. 7 to seek judicial review of damages, need, and purpose if the County Board does decide to establish or alter a Town Road.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

SYNTHETIC DRUG ORDINANCE

Chair Beckel discussed the Synthetic Drug Ordinance that the board discussed on March 11 on holding a public hearing for the consideration of adopting a Synthetic Drug Ordinance. The board reviewed the draft Synthetic Drug Ordinance.

Motion

Motion was made by Commissioner Arnesen to set the Public Hearing for consideration of adoption of an ordinance regulating Synthetic Drug Establishment and the Sale of Synthetic Drug with the license date from July 1 thru June 30 each year, license fee of $10,000, which will not be prorated if business is sold and to set the public hearing for April 22, 2014 at 11:00 a.m. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Law Enforcement

Contract

County Sheriff, Gary Fish met with the board to discuss the Klein McCarthy Architects contract with the board. The board concurred that the county will leave the contract open with Klein McCarthy Architects for one year and look at this project again.

Join Powers Agreement- I-Mobile

County Sheriff, Gary Fish met with the board requesting approval to enter into a Joint Powers Agreement with the State of Minnesota.

Resolution

RESOLUTION TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE

 STATE OF MINNESOTA

 FOR I/MOBILE SYSTEM

Resolution No. 14-03- 02

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, Sheriff Gary Fish has met with Lake of the  Woods County Board to discuss mobile data computing between the Lake of the Woods County Sheriff’s Department and the State of Minnesota; and

WHEREAS, the purpose of this agreement is for the State to provide Lake of the Woods County Sheriff’s Department with access to the State’s I/Mobile System; thru software purchased and installed by the county on county laptop computers mounted in the patrol vehicles; and

WHEREAS, the term of this agreement shall be from March 1, 2014 thru December 31, 2014;

NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby adopts this joint powers agreement and authorizes Chair Beckel to sign.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Emergency Management Time

County Sheriff, Gary Fish and Emergency Management Director, Nina Husbands met with the board to discuss her Emergency Management hours, and how more time is needed for her to complete her required training hours. The board requested that she figure out how many more hours that she needs for her completion of training and bring back to the board and they will amend her budget.

Part-time Deputy Sheriff Hire

County Sheriff, Gary Fish met with the board requesting approval to hire Russell Platz as a part-time Deputy Sheriff.

Motion

Motion was made by Commissioner Nordlof to authorize County Sheriff, Gary Fish to hire Russell Platz as a part-time Deputy Sheriff at grade 12, step A, 19.06 per hour, (pay equity points of 282), effective March 25, 2014. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 14-03-03

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Russell Platz meets all of the following Police and Fire membership requirements:                        

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Nordlof, and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to amend the agenda and to add the 2014 State of MN Annual County Boat and Water Safety Grant to the agenda.

Motion

Motion was made by Commissioner Moorman to approve the 2014 State of MN Annual County Board and Water Safety Grant in the amount of $7,329 effective January 1, 2014 thru June 30, 2015 and authorize County Sheriff, Gary Fish, Chair Beckel and County Auditor/Treasurer Mark Hall to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:40 a.m. and reconvened at 10:45 a.m. as follows:

MIS/GIS DIRECTOR

QR CODE

MIS/GIS Director, Peder Hovland and GIS Specialist, Daniel Fish met with the board and presented the Quick Reference Code (QR) which can be scanned with your mobile devices and will bring up Lake of the Woods County maps that are available online.

Motion

Motion was made by Commissioner Nordlof to authorize MIS Director, Peder Hovland to advertise the QR code with a budget of $100 from the MIS budget. The motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried

Parks and Recreational Map

MIS/GIS Director, Peder Hovland and GIS Specialist, Daniel Fish met with the and presented the Parks and Recreational Mapping that would show all recreational areas of Lake of the Woods, Trails and Parks.

ESRI Users Conference

MIS/GIS Director, Peder Hovland and GIS Specialist, Daniel Fish met with the board requesting authorization for out of state travel for GIS Specialist, Daniel Fish to attend the ESRI Users Conference (UC) in San Diego, CA on July 14-18.  Daniel compared the UC to a conference in Rochester and explained that the Rochester Conference covers only several topics versus the conference in San Diego, whereas there are numerous topics including specific topics pertaining to Local Government.  Also available are the newest advances in GIS, and over 15,000 experienced professionals attend this conference. Daniel also explained that the registration fee of $1,700 is waved resulting in the cost of this conference being comparable to the cost of the Rochester conference.

Motion

Motion was made by Commissioner Arnesen to approve travel to San Diego, CA to attend the ESRI Users Conference on July 14-18, in the amount of $2,300 from the MIS budget. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COMMITTEE REPORTS

  • Area of Aging
  • Wellness Committee Meeting
  • Airport Update

Recess

With no further business before the board, Chair Beckel called the meeting to recess at 11:58 a.m.

Attest:                                                                                     Approved: April 8, 2014

____________________________                                        _______________________________

Janet E. Rudd Deputy Auditor                                              Patricia Beckel, Chair of the Board

March, 2013

Commissioner Proceedings

March 12, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 12, 2013, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Buck Nordlof, Thomas Hanson, Ed Arnesen and Ken Moorman.  Also present were: Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Amy Ballard travel, Williams School and NWA Airport. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Travel for Marti Carlson for MN County Highway Accountants Association Annual Conference on April 24-26 in St. Cloud; Amy Ballard to Duluth on April 28-30 for Children’s Mental Health, Child Welfare and Chemical Dependency.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of February 26, 2013, regular meeting with changes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COMMITTEE REPORT

Commissioner Hanson:

  • Building and Safety Committee- recommendations of security cameras at the GC Building, GCN and Highway; parking lots and EMD, Arlen Block will present a security plan at the next committee meeting.
  • Airport- Ordinance to review

 Commissioner Moorman

  • State Advisory Council on Mental Health- update on bills currently in legislature, earlier intervention, enhanced provisions for school-linked mental health

Commissioner Beckel

  • Criminal Justice Coalition- presentation on their new Transition from Prison to community

Commissioner Arnesen

  • Keep It Clean Campaign- going well and trying to set a date for spring clean up

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Commissioners’ Warrants          $  6,099.22

                                                Commissioners’ Warrants          $  4,215.61

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Minnesota Department of Human Services

Social Services Director, Nancy Wendler, met with the County Board and presented the Human Service Financial Reporting Performance Review and informed the board that her staff received a perfect performance. The County Board congratulated Nancy and her staff for a perfect performance.

COUNTY AUDITOR

Claims

Deputy Auditor, Janet Rudd met with the board for approval of claims:

Motion

Motion was made by Commissioner Beckel to approve the claims as follows:

Revenue                              $    39,574.68

Road & Bridge                    $    31,680.94

Co. Devlep                          $      3,840.00

Solid Waste                         $    23,502.83

EDA                                    $      1,500.00

                                             $  100,098.45

WARRANTS FOR PUBLICATION

Warrants Approved On 3/12/2013 For Payment 3/15/2013

Vendor Name                                                                 Amount

Cenex Co-Op Services, Inc.                                      8,615.38

Derson Manufacturing, Inc                                         9,613.41

First State Tire Recycling                                           2,755.20

Howard’s Oil Company                                              8,736.53

Mar-Kit Landfill                                                             9,711.45

Mn State Dept-Correction                                          13,235.80

Northwest Trailer Products                                         5,615.00

R & Q Trucking, Inc                                                     2,777.65

Roseau County Cooperative Assn                             2,169.26

Widseth Smith Nolting&Asst Inc                                4,473.34

Woody’s Service                                                          7,047.18

72  Payments less than  2000   25,348.25

Final Total:   100,098.45

Further moved to authorize the payment of the following auditor warrants:

                                                   February 26, 2013           $    65,200.77

                                                   March 1, 2013                 $ 122,103.71   

                                                   March 8, 2013                 $        233.08

                                                   March 8, 2013                 $      4,746.82

                                                   March 8, 2013                 $    98,700.80

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

NW ANGLE AIRPORT-NWA BOARD MEETING

The board discussed if the county should move forward with the NW Angle Airport, Phase II project and discussed the 80% funding that the county should receive for this project.

Motion

Motion was made by Commissioner Arnesen to move forward with the NW Angle Airport, Phase II project contingent upon the 80% funding from MN DOT, and the county’s 20% funding from the Natural Resource Enhancement Fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

NW ANGLE BOARD MEETING

The board discussed the NW Angle Board meeting that is scheduled for June 18, 2013. The board would like Short Elliott Hendrickson Inc. to present the NW Angle Airport Project; HRDC, Executive Director, Cliff Tweedale to discuss the Red Lake Tribe issues and HRDC, Development Specialist Marcus Grubbs to present the Lake of the Woods Hazard Mitigation Plan.

LAKE OF THE WOODS HAZARD MITIGATION PLAN UPDATE 2013

Headwaters Regional Development Specialist, Marcus Grubbs met with the board and reviewed the Hazard Mitigation Plan. Marcus informed them that the plan is to reduce or eliminate long-term risk to people and property from natural or human caused hazards or effects. The Federal government partners with states, local governments, and tribes to accomplish hazard mitigation planning and mitigation activities.  Marcus informed the board that this plan needs to be reviewed annually.

SHERIFF

Communications Network Grant

County Sheriff, Gary Fish met with the board requesting approval to enter into a grant contract with the State of MN, Commissioner of Public Safety, Emergency Communication networks grant contract.

Motion

Motion was made by Commissioner Moorman to authorize Sheriff, Gary Fish to enter into a grant contract with the State of Minnesota, Commissioner of Public Safety, Emergency Communication Networks and Lake of the Woods County effective March 15, 2013 thru June 30, 2013 and authorize Chairman Hanson and County Sheriff to sign. Motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Hiring of Deputy Sheriff

County Sheriff, Gary Fish met with the board requesting approval to hire Brad Abbey as Deputy Sheriff.

Motion

Motion was made by Commissioner Arnesen to approve County Sheriff, Gary Fish to hire Brad Abbey as fulltime Deputy Sheriff at grade 12 (points 282), and increment A, effective March 17, 2013. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Cell-Phone Stipend

County Sheriff, Gary Fish met with the board requesting approval for a cell phone stipend for Deputy Sheriff, Brad Abbey.

Motion

Motion was made by Commissioner Beckel to allow Deputy Sheriff, Brad Abbey a Cell Phone stipend in the amount of, $60.00 for a smart cell phone per month effective April 1, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

MIS/GIS

MIS Director, Peder Hovland met with the board to introduce newly hired GIS Specialist, Daniel Fish to the board. The Commissioners welcomed Daniel to the County.

GREAT NORTHERN TRANSMISSION LINE

Great Northern Transmission Line Marketing Manager, Cindy Hammarlund met with the board to review the MN Powers’ Great Northern Transmission Line project which includes a 500 KV transmission line from the Canadian Border to the Iron Range which will deliver power generated by Manitoba Hydro to customers. Cindy explained that the reason this is needed is for diversity base load generation, reduce negative financial exposure, increase system reliability, support industrial growth and provide economic benefits. There will be another Open House meeting in April of 2013 here in Baudette.

RADIO TOWER LEASE AGREEMENT

The board reviewed the comments from County Attorney, Philip Miller in regards to the Radio Tower lease agreement between Lake of the Woods County and Rural Tower network, LLC. The board made changes and referred the contract back to County Attorney for his final approval.                                       

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and requested that they remove from the agenda equipment purchases for he did not get the information from the businesses. Tim discussed the hiring of heavy Equipment Operator. After discussion, the board requested that Tim bring this request back in September to discuss this further. Tim distributed the Local Roads and Bridges Highway Users Tax Distribution handout.

Correspondence:

The following correspondence was read and acknowledge- University of MN 2013 Red River Valley Farmer and Homemaker Honor Banquet honoring Doris and Darrell Nelson from Lake of the Woods on March 16; Thank you letter from the Lake of the Woods County Fair Board for the county’s financial support

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:24 p.m.

Attest:                                                                                     Approved: March 26, 2013

____________________________                                        _______________________________

Commissioner Proceedings

March 26, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 26, 2013, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Buck Nordlof, Thomas Hanson, Ed Arnesen and Ken Moorman.  Also present were: Chief Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Dena Pieper travel, authorization to purchase mower, 911 signage, and Thank you letter from Lake of the Woods School Students and Closed Session for Union negotiations. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Travel for Shelley Pepera to St. Cloud on April 11-12 for statewide SSIS Mentor meeting and Dena Piper to Breezy Point on May 29-31 for Victims Service Conference.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of March 12, 2013, regular meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Representative Roger Erickson

Chairman Hanson welcomed Representative, Roger Erickson to the meeting. Representative gave a legislative update on the following:

Wetland Issues, Health, Appointment of Auditor/Treasurer, Communications, Shoreland issues, Minnow Bill, Testing in Schools, Wheelers Point Sewer District, Human Services, Technology, Proposed Gas Tax Bill/Solar Energy and Parks and Trails.

LAKEWOOD PUBLIC HEALTH

LakeWood Public Health Nurse, Michelle Brown met with the board to discuss the contract between Lake of the Woods County and LakeWood Helath Center for providing community health services.

Michelle explained the increase dollar amount of $15,400 in their contract with the board.

Motion

Motion was made by Commissioner Moorman to enter into a service agreement, between Lake of the Woods County and LakeWood Health Center to provide Community Health Services as outlined in the Agreement, and is authorized to contract for services pursuant to MN Statue §145.9814, subdivisions 1 ,5,6, in the amount of $88,781(originally was presented and budgeted for $73,381), with the $73,381 from the budgeted revenue fund and the $15,400 from the revenue account, and authorize County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Commissioners’ Warrants          $  23,532.51

                                                Commissioners’ Warrants          $    6,707.88

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:04 a.m. and reconvened at 10:15 a.m. as follows:

COUNTY AUDITOR

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                                $    17,802.35

Road & Bridge                     $      3,996.12

Solid Waste                          $      3,914.56

EDA                                     $      1,844.18

                                             $    27,557.21

WARRANTS FOR PUBLICATION

Warrants Approved On 3/26/2013 For Payment 3/29/2013

Vendor Name                                         Amount

Abm Equip & Supply, Inc.                 3,121.77

Lyseng/Allen                                       2,500.00

59 Payments less than 2000   21,935.44

Final Total:   27,557.21

Further moved to authorize the payment of the following auditor warrants:

                                                   March 15, 2013              $    50,815.92

                                                   March 20, 2013              $      8,437.86  

                                                   March 20, 2013              $      2,545.54

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

WILLIAMS LIBRARY

The board reviewed a letter from Williams Library Director, Alvina Lundsten, informing them that last year a request for funding was not presented for library support for the year 2013, and requested consideration of support in the amount of $500.00 as in previous years.

Motion

Motion was made by Commissioner Moorman to contribute $500 from the Con-con fund for Williams Library for the year 2013.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Plate Compactor

Public Works Director, Tim Erickson met with the board requesting approval to purchase a plate compactor for the department as budgeted.

Motion

Motion was made by Commissioner Arnesen to authorize the Public Works Director, Tim Erickson to purchase a plate compactor for the Highway Department as budgeted. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimolys carried.

Mower

Public Works Director, Tim Erickson met with the board requesting approval to purchase a new mower for the department as previously approved within the 2013 budget.

Motion

Motion was made by Commissioner Beckel to authorize the Public Works Director, Tim Erickson to purchase a new mower for the Highway Department, as previously approved within the 2013 capital expenditure budget in the amount of $5,885.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimolys carried.

911 SIGNAGE

Chairman Hanson discussed the ordinance and funding for the 911 signs. The board concurred that the funding would come from the Natural Resource Enhancement Fund. The board inquired when the ordinance would be completed; Tim hopes to have it completed by mid May.

Road Tour

The board discussed the 2013 Road Tour with Public Works Director, Tim Erickson.

Motion

Motion was made by Commissioner Beckel to set May 21, 2013 at 7:30 a.m. for the 2013 Annual Road Tour. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COMMITTEE REPORTS

Commissioner Hanson:

Legislative Conference:

  • Solar Energy, Legacy Funding, Public Safety Armor ,Broadband Service

Commissioner Moorman:

  • Joint Powers Natural Resource- Con-con and Ditch Assessment
  • NCLUCB/JPNR Joint Meeting/Legislative Conference-  PILT and Lottery Proceeds, Transportation
  • Red River Valley Development Association-  Farmer Homemaker Award Event- Darryl and Doris Nelson
  • Drainage Training Seminar

Correspondence:

The following correspondence was read and acknowledge- Thank you letter from Lake of the Woods Students.

RECESS

The meeting was called to recess at 11:35 a.m.

CLOSED SESSION- UNION NEGOTIATIONS MN STAT. §13d.03

Motion

Motion was made by Commissioner Beckel to close the regular meeting at 11:44 p.m. and open up the closed session. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Beckel to close the closed session and open the regular meeting at 11:52 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNION NEGOTIATIONS-Local 49 Union Highway Department

Motion

Motion was made by Commissioner Arnesen to approve a three year contract with Local 49 Union Highway Department bargaining unit as follows: 

The board agrees to pay a 0%, 0%, 2% increase in the 1st, 2d and 3d year of the contact respectively.  If the board determines that a percentage increase is otherwise warranted and offered to non-union employees, the percentage increase will be offered to the union members without need for negotiations. Members will receive an annual increment or a portion thereof as specified in the compensation study during the three year contract provided members are entitled to an increment increase.

The board agrees to pay union members back wages for longevity and 1 increment starting January 1, 2013.  The formula for computing longevity will be as specified in the 2012 compensation study.

Any adjustments to health insurance contributions for non-union members will be offered to union members without need for negotiations.

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

UNION NEGOTIATIONS-Local 49 Union Solid Waste Department

Motion

Motion was made by Commissioner Beckel to approve a one year contract with the Local 49 Union Solid Waste bargaining unit as follows:

The board agrees to pay a 0% increase during the one year contract.

The board agrees to pay union members back wages for longevity and 1 increment starting January 1, 2013.  The formula for computing longevity will be as specified in the 2012 compensation study.

The formula for computing comp and vacation time will remain unchanged.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carreid.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:40 p.m.

Attest:                                                                                     Approved: April 9, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

March, 2012

Commissioner Proceedings

March 13, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 13, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda with the following additions: Remove: Law Enforcement Mutual Assistant; Add: Arrowhead Library Contract and Resolution for support for “Friends of Zippel”.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Hanson to approve the consent agenda as follows: Travel for Cooper Mickelson to attend Grading & Base Recertification training at the MnDOT Training and Conference Center in Arden Hills, MN on April 2nd, 2012; Cooper Mickelson to attend RTK Training to be held at the NDSCS Wahpeton Campus April 3-4, 2012; Consent requested for Marti Carlson to attend the University of Minnesota County Highway Accountants Association Conference to be held April 25-27, 2012 at Hampton Inn & Suites in Bemidji, MN;  Ted Furbish, Ed Spires and Brock Stebakken to attend a Debris Management in a Disaster Refresher course on April 5th, 2012 to be held at the Ramada Inn in Marshall, MN. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Trusight Proposal

Trusight Director, George Gmach, met with the board and presented a proposal for Lake of the Woods County in assistance for consulting to provide services relating to recommending and implementing a new job evaluation system and recommending modifications to the existing compensation structure or replacement with a new structure.

Motion

Motion was made by Commissioner Patty Beckel to authorize Chairman Todd Beckel, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign the Trusight Employee Classification and Compensation Consulting Proposal, with completion date of June 30, 2012 contingent upon the approval of County Attorney, Philip Miller, in the amount of up to $18,000 with the funding from the unallocated fund. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:04 a.m. and reconvened at 10:09 a.m. as follows:

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 8,185.47

                                                Commissioners’ Warrants       $ 9,243.60

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Social Service Director, Nancy Wendler met with the board requesting a phone stipend for Social Worker, Jodi Ferrier.

Motion

Motion was made by Commissioner Hanson to allow Social Worker, Jodi Ferrier a phone cell stipend of $40.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SHERIFF

Chairman Todd Beckel acknowledged a letter of resignation from Chief Deputy Sheriff, Terry Bandemer effective April 13, 2012.

Motion

Motion was made by Commissioner Hanson to accept the resignation of retirement from Chief Deputy Sheriff, Terry Bandemer effective April 13, 2012 at 4:44 p.m. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Revenue                   $         52,262.72           

                                                Road & Bridge        $         28,340.52

                                                Co. Development     $           6,777.41

                                                Solid Waste              $         21,678.10

                                                EDA                         $           4,982.11

                                                                                 $        114,040.86                      

Further moved to authorize the payment of the following auditor warrants:

                                                February 29, 2012    $       67,898.72

                                                March 7, 2012          $     109,886.12

                                                March 9, 2012          $         4,195.77 

                                                March 9, 2012          $       91,282.76

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Triple “A” Booster Club

County Auditor, John W. Hoscheid met with the board and presented an application for exempt permit for the Triple “A” Booster Club to conduct a lawful gambling raffle on August 16, 2012.

Motion

Motion was made by Commissioner Moorman to authorize county Auditor, John W. Hoscheid to sign the application for Exempt Permit for the Triple “A” Booster Club to conduct a raffle on August 16, 2012 at Lake of The Woods School. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Human Resources

Human Resource Director, Wade Johannesen met with the board requesting authorization to advertise and interview for full-time Deputy Sheriff and part-time Dispatchers.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise and interview for a full-time Deputy Sheriff and part-time Dispatchers. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Public Works Director, Tim Erickson met with the board and introduced Cooper Mickelson, newly hired Inspector II to the board.

Walking Floor Trailer

Public Works Director, Tim Erickson met with the board requesting permission to purchase a Walking Floor Trailer for the Solid Waste Department.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to purchase a Walking floor trailer for the Solid Waste Department in the amount of $67,164 as previously approved within the 2012 capital expenditure budget. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Mar-Kit Landfill/ Shredder

Public Works Director, Tim Erickson met with the board and informed the board that they did not purchase any equipment from Mark-Kit-Landfills sale. Landfill Manager, Ed Spires informed the board that they would like to purchase a shredder that would be able to shred tires, shingles and concrete which would save on the Demo landfill. He informed the board that a used shredder would cost approximately $250,000. The board concurred that he should look and see what he can find in that range.

County Road 33

Public Works Director, Tim Erickson met with the board per their request for a walking trail on CR 33, he informed them that he put a quote together and the estimated low cost for 500 feet would cost approximately $5,000.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director to top dress and seed the area on County Road 33 and wait on the construction part for a walking trail until August 7, 2012 board meeting so the county board can see what the Wheeler’s Point Sewer District’s timeline is before placing a permanent path. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Patty Beckel, Arnesen, Hanson and Moorman. Voting against: Commissioner Todd Beckel.

Fire Alarm System

Public Works Director, Tim Erickson met with the board to discuss the Fire Alarm System which is not working properly. The board requested that Tim speak with Lake of the Woods School Maintenance Supervisor, Reed McFarlane to see what they did when they were having issues with their alarm system, and then set up a building committee meeting and present a solution to the board.

MN DOT # 99076

Public Works Director, Tim Erickson met with the board requesting approval for a Agreement with the State of Minnesota, Department of Transportation to provide for use of Lake of the Woods county roads.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution to enter into Agreement No. 99076 with the

 State of Minnesota, Department of Transportation

Resolution No. 12-02-05

IT IS RESOLVED, that Lake of the Woods County enters into Mn/DOT Agreement

No. 99076 with the State of Minnesota, Department of Transportation for the following

purposes:

To provide for the use of CSAH 18, CSAH 19, CSAH 35, and County Road 94 as a detour

route during the contract construction to be performed upon, along and adjacent to Trunk Highway No. 11 from Trunk Highway No. 72 to the west limits of Clementson under State Project No. 3902-25 (T.H. 11 = 011).

IT IS FURTHER RESOLVED, that Chairman Todd Beckel, of the County Board

and County Auditor, John Hoscheid are authorized to execute the Agreement and any

amendments to the Agreement, contingent upon the approval of County Attorney, Philip Miller.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lake of the Woods Curling club

Roger Erickson, representing the Curling Club met with the board to inform them that they had a good year of curling and that from 2011 to 2012 the league grew from 6 teams to 10 teams. Roger thanked the board for supporting the curling.

ARROWHEAD LIBRARY

Arrowhead Library Director, Jim Weikum met with the board informing them that the Merger with the North Country Library and the Arrowhead Library will merge and become one library system. Jim also gave the yearly report to the board.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 12-03-06

RESOLUTION APPROVING A CONTRACT AGREEMENT

WHEREAS, the counties of Carlton, Cook, Itasca, Koochiching, Lake, Lake of the

Woods, and St. Louis are members of the Arrowhead Library System, a regional public library

system organized under Minnesota Statutes, Section 134.20 (“ALS”); and

WHEREAS, the board of ALS and the board of the North Country Library Cooperative

have approved resolutions for the merger of the two entities, subject to the Minnesota

Commissioner of Education’s approval of the dissolution of the North Country Library

Cooperative and approval of the inclusion of the North Country Library Cooperative’s duties and

responsibilities under Minnesota Statutes, Section 134.351 into ALS’s current duties and

responsibilities as a regional public library system, under Minnesota Statutes, Section 134.20; and

WHEREAS, funds received from member counties will continue to be used exclusively

for ALS’s duties and responsibilities as a regional public library system, under Minnesota

Statutes, Section 134.20; and

WHEREAS, the Board of Commissioners of Lake of the Woods County has received the

form of the Arrowhead Library System Contract Agreement (the “Contract Agreement”):

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of

Lake of the Woods County that the Contract Agreement is approved in substantially the form

presented at this meeting, with such changes and completions thereto and deletions there from as

shall be necessary or desirable and approved by the County Attorney. The Chair and Auditor are

authorized and directed to execute the Contract Agreement. In the event of the absence of the

Chair or the Auditor such other officer of the County or member of the Board of Commissioners

who in the opinion of the County Attorney may sign the Contract Agreement shall sign it. The

Contract Agreement shall take effect at the earliest time provided by law, and contingent upon approval of Lake of the Wood County Attorney.

 The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Friends of zippel

Commissioner Hanson presented a resolution of support for the “Friends of Zippel Bay State Park” for seeking funding for Economic Development project through the Legacy Fund.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 12-02-07

Sponsoring Resolution for Support

For “Friends of Zippel Bay State Park”

WHEREAS; Lake of the Woods County Board of Commissioners have been notified by “ Friends of Zippel Bay State Park” that they are seeking funding  for Economic Development Projects through the  Legacy funds administered by the MN Department of Natural Resources Park Division;

 WHEREAS; the funding, if granted will be used  to construct new camp grounds, contact station, new road to harbor, trails, playground equipment at the beach, and many other improvements;

WHEREAS; as part of the funding application, the “Friends of Zippel Bay State Park” is in need of a “Sponsoring Resolution” from a local governing body;

WHEREAS; on February 14, 2012 the “Friends of Zippel Bay State Park” presented a five year development park plan;

NOWTHEREFORE; this funding would increase Economic Growth for Lake of the Woods County and the Minnesota State Division of Parks;

NOWTHEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners hereby supports the” Friends of Zippel Bay State Park” on their application for funding through the Legacy fund;.

The following resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Correspondence

The following Correspondence was acknowledge:

  • North Star Electric Cooperative-EPA Update-
  • MN Department of Human Service- The board would like to recognize the Social Service Department for a perfect performance in meeting DHS financial reporting requirements;
  • Thank you note from Lake of the Woods Students
  • February 2012 Inventory of Investments

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 12:34 p.m.

Attest:                                                                                     Approved: March 27, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

March 27, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 27, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda as presented.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Patty Beckel to approve the consent agenda as follows: Travel for John W. Hoscheid, Lorene Hanson and Darren Olson to Brainerd on May 3-4 for Election Training; John W. Hoscheid and Janet Rudd to St. Cloud on April 18-19 for Department of Public Safety Liquor Training; Jodi Ferrier to St. Cloud on April 23, for Inspecting DHS Licensed Child and Adult Facilities; Cassondra Brune to Duluth on April 17-20 for Long Term Care and Eligibility Waivers; Julie Berggren to Medina on April 11 for PLEAA Conference. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of March 13, 2012 with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 9,015.38

                                                Commissioners’ Warrants       $21,939.19

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Social Service Director, Nancy Wendler met with the board requesting a phone stipend for Social Worker, Dessa Brunette.

Motion

Motion was made by Commissioner Hanson to allow Social Worker, Dessa Brunette a phone cell stipend of $60.00 per month effective April 1, 2012. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                   $         28,274.56           

                                                Road & Bridge        $           2,216.64

                                                Co. Development     $           1,000.00

                                                Solid Waste              $              299.94

                                                EDA                         $              885.15

                                                                                 $         32,676.29                       

WARRANTS FOR PUBLICATION

Warrants Approved On 3/27/2012 For Payment 3/30/2012

Vendor Name                                                  Amount

Cenex Co-Op Services, Inc.                       2,023.55

Information Systems Corporation             7,116.03

Manatron                                                       4,000.00

Vanguard Appraisals, Inc                           5,120.00

51 Payments less than 2000  — 14,416.71

Final Total:   32,676.29

Further moved to authorize the payment of the following auditor warrants:

                                                March 16, 2012          $      18,716.33

                                                March 22, 2012          $        3,391.53

                                                March 22, 2012          $        8,830.27

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Liquor License Approval

County Auditor, John W. Hoscheid met with the board and requested approval for a renewal for a Seasonal Liquor License for Klatte Golf Limited Partnership, DBA Oak Harbor Golf Course.

Motion

Motion was made by Commissioner Patty Beckel to approve the Seasonal Liquor License for Klatte Golf Limited Partnership, DBA Oak Harbor Golf Course effective April 15, 2012 thru October 15, 2012 for Intoxicating On-Sale/Sunday Liquor. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Liquor License Approval

County Auditor, John W. Hoscheid met with the board and requested approval for a new Liquor License for Sunset Lodge LLC, effective May 1, 2012 thru June 30, 2012 for On/Off Sale Liquor with Sunday Sale and Cigarette License. John noted that this establishment has had On/Off Sale Liquor but has been closed since 2007.

Motion

Motion was made by Commissioner Arnesen to approve the Combination On/Off Sale Liquor with Sunday On-Sale License and Cigarette License for Sunset Lodge LLC, effective May 1, 2012 thru June 30, 2012. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Hearing- Redistricting for County Commissioners Districts

County Auditor, John W. Hoscheid met with the board and requested approval to set a public hearing and intent to consider a plan for Redistricting County Commissioners Districts on April 24, 2012 at 1:00 p.m.

Motion

Motion was made by Commissioner Arnesen to set the public hearing for the Redistricting of County Commissioners Districts as follows:

Notice is hereby given that on April 24, 2012 at 1:00 p.m.,

Lake of the Woods County Board of Commissioners will hold a public hearing at the Lake of the Woods County Government Center at 206 8th Ave SE, in the City of Baudette, for the purpose of considering preliminary plans for the redistricting of Lake of the Woods County Commissioner Districts. A copy of the preliminary plans with all attachments and supporting documentation shall be available for public inspection in the office of the County Auditor during regular office hours of 7:30 a.m. to 4:00 p.m., Monday through Friday. Any citizen intending to submit a plan for consideration in the redistricting of Lake of the Woods County Commissioner Districts must do so no later than April 20, 2012 at 4:00 p.m.

Notice is also given that the Lake of the Woods County Board of County

Commissioners will meet in the Lake of the Woods County Government

Center, 206 8th Ave SE, in the City of Baudette on April 24, 2012, for the

purpose of redistricting Lake of the Woods County Commissioner

Districts.

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Recorder

County Recorder, Sue Ney met with the board requesting approval for her to enter into a new software support agreement with the CSA Document Pro and i-Doc products. The new software will provide integrated imaging and indexing database, workflow receipting, image search, reporting, Torrens, and e-recording.

Motion

Motion was made by Commissioner Hanson to authorize the County Recorder to enter into a new software support agreement and to further authorize Chairman of the board to sign the MCIS-County Recorders Software Support Agreement relating to the support of the CSA Document Pro and i-Doc products and authorize the payment of such expenses for the CA product and conversion to be paid from the Recorder’s Technology fund. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Department

Bid Dates

Public Works Director, Tim Erickson met with the board and requested approval to advertise for bids and set bid opening date.

Motion

Motion by Commissioner Arnesen to authorize the County Public Works Director to advertise for bids for construction of SAP 39-608-21 and SAP 39-611-06, Bituminous Milling and Overlay projects; and SP 039-070-002, Shoulder Paving with Safety Edge and Rumble Strips, and to set Monday, May 7, 2012 at 2:00 P.M. in the Commissioners’ Room of the Government Center as the date, time and place for opening of said bids.  The three projects will be let as two separate contracts. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Prosper Cemetery

Public Works Director, Tim Erickson met with the board to discuss the fencing around the graves at the Prosper Cemetery. Tim informed the board that livestock panels would be less expensive and more durable in keeping the cattle off the gravesite areas. The board requested that Tim come up with a final cost for the livestock panel and come back to the board for their approval.

CR 33

Public Works Director, Tim Erickson met with the board to discuss CR 33 issues and concerns of the right-of-way condition this spring. The board suggested that Commissioner Patty Beckel and Tim revise the letter and send it to the appropriate people.

Annual Road Tour

The board inquired about the annual road tour. Public Works Director, Tim Erickson will come back to set the tour date.

Sheriffs Department

Chairman Todd Beckel presented the 2012 State of Minnesota Annual County Boat and Water Safety Grant to the board for the Sheriff’s Office. It was the consensus of the board to use this grant for salaries for the boat and water operation as discussed at budget time.

Motion

Motion by Commissioner Hanson to approve the 2012 State of Minnesota Annual County Boat and Water Safety Grant agreement, Contract No. 42537 in the amount of $7,495 to carry out the provisions of Chapter 86B and the Boat and Water Safety rules, all hereinafter referred to as the “Sheriff’s Duties” effective January 1, 2012 thru June 30, 2013 and authorize Chairman Todd Beckel, County Sheriff, Dallas Block, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

OLD/NEW BUSINESS;

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- Resolution of Support-revised

Land Trade-Working on getting a meeting set up

Red Lake Tribe-Road Corridor

Township Road Inventory/ATV Ordinance-none

Inventory- Next meeting

Beaver –none

Clementson Bridge Property-End of June

2012 Goals and Projects-

Insurance Committee meeting

                   Comp Worth- any changes need to go through county board

                   Auditor/Treasures- discussed the combining of the offices

                 Grant Policy and Expenditures- working on

COMMITTEE UPDATES

Commissioner Moorman

  • Legislative Conference
  • HRDC

Commissioner Patty Beckel

  • Airport Meeting
  • Criminal Justice/Sentence to Serve

Commissioner Hanson

  • SHIP
  • ALS/Merger
  • EDA

Commissioner Todd Beckel

  • Williams Creek Project
  • PILT

Commissioner Arnesen

  • Public Access- Rocky Point

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented the findings and facts for consideration of a Conditional Use Permit application submitted by Mark Sand and Gravel Company. Josh reviewed the following Findings and Facts with the board.

LAKE OF THE WOODS PLANNING COMMISSION

Findings of Fact and Decision

Name of Applicant:  Mark Sand & Gravel Company (JeffHatlewick, Agent)                 Date:  March 13, 2012

Location/Legal Description: The NW ‘!.of the NE ‘;!..and theN Y, of the NW ‘!.of  Section 24, Township 159N,

R. 31W. Parcel# 37.24.12.000.

Project Proposal:  The applicant is requesting a conditional use permit in accordance from Section 401-B of the Lake of the Woods Zoning Ordinance which would allow an extractive use consisting of mining and processing of aggregates, drilling and blasting of granite, and a temporarv bituminous hot mix plant in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?

YES (X) NO (  ) N/A (  )

Why or why not?  Already a gravel pit.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES(X) NO( ) N/A()

Why or why not?  Rural vacant land, away from population, traffic and dust control not an issue.

3.  Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                               YES (X) NO (  ) N/A ( )

Why or why not?  Sediment would collect in pit- also has a water plan.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                            YES (X) NO (  ) N/A (  )

Why or why not?  Already a pit and has ditching in the area.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (X) NO ( ) N/A ( )

Why or why not?  Not located in floodplain or adjacent to rivers or tributaries.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

Why or why not?  Area is flat with the pit in the lowest point.

7. Is the site in harmony with existing and proposed access roads?

Why or why not?  At the end of a minimum maintenance road.

YES (X) NO (  ) N/A ( )

YES(X) NO( ) N/A()

8. Is the project proposal compatible with adjacent land uses?

Why or why not?  No affect on adjacent land use/owners.

YES (X)  NO( ) N/A()

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES( ) NO() N/A(X)

Why or why not?                                                                                                         

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                           YES ( ) NO ( ) N/A (X)

Why or Why not?                                                                                                        

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                    YES ( ) NO ( ) N/A (X)

Why or why not                                                                                                           

12.  Is the site adequate for water supply and on-site sewage treatment systems?

YES() NO() N/A(X)

Why or why not?                                                                                                         

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                         YES ( ) NO ( ) N/A (X)

Why or why not?                      ____________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                            YES (X) NO ( ) N/A ( )

Why or why not? Has a portable tanker truck with MPCA permit.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

         YES (X) NO ( ) N/A( )

Why or why not?  Save existing tree lines and use berms.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                         YES (X) NO ( ) N/A ( )

Why or why not?  Temporary road signs as required by MNDOT.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?          YES (X) NO ( ) N/A ( )

   Why or why not?  Parking on site for staff.

 The specific conditions of approval are as follows:

  1. Hot mix permit for 5 years.
  2. Pit permit open ended.
  3. Must obtain a waters appropriate permit if necessary.
  4. Condition based on successful wetland permit.

Josh informed the board that the Planning Commission meet on March 14, 2012 and viewed the finding and facts with four conditions and recommends to the County Board for approval.

Motion was made by Commissioner Moorman to approve the findings of fact and to add one more condition that there is a contract with the Public Works Director on the minimum maintenance roads. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Correspondence

The following Correspondence was acknowledged:

  • North Star Electric Cooperative-Thank You
  • Depot Preservation Alliance- Thank You

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 11:21 a.m.

Attest:                                                                                     Approved: April 10, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

March, 2011

Commissioner Proceedings

MARCH 8, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 8, 2011, in the Commissioners Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Sheriff’s Office- 2010 Stonegarden Grant and Boat and Water Safety Grant; Red River Valley Development Association, MN Department of Human Services, Diced program modular for CAMA.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Amy Ballard to Duluth on May 1-3 for MA CMH Conference; Holly to St. Paul on March 8-9 for MN Emergency Manager’s Governor’s Conference; Steve Sindelir to Hinckley on April 18-20 for Continuing Education for Septic Certification and to St. Cloud on June 28-29 for Continuing Education for Septic Certification; Marti Carlson to Brainerd April 27-29 for Annual MN County Highway Accountants Association Conference; Josh Stromlund to Worthington on June 20-21 for Continuing Education for Septic Certification. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of February 22, 2011, regular meeting with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICE DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $  6,901.23

                                                Commissioners’ Warrants           $25,177.53

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MN Department of Human Services- letter

Chairman Moorman, on behalf of the county board congratulated Social Services Director, Nancy Wendler and her team for a perfect performance in meeting Department of Human Service financial reporting requirements for calendar year 2010.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Revenue                               $     41,900.74          

                                                Road & Bridge                     $     18,221.29

                                                County Development           $       1,669.00   

                                                Solid Waste                          $     24,196.79

                                                                                             $      85,987.82

Further moved to authorize the payment of the following auditor warrants:

                                                   February 23, 2011           $  44,235.76

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen and County Auditor, John W. Hoscheid met with the board for approval of grade adjustment for Chief Deputy Auditor, Lorene Hanson.

County Auditor, John W Hoscheid requested to speak to the County Board regarding the grading of the Chief Deputy Auditors job description by the Personnel Committee. 

The board requested that this be placed on March 22, 2011 to have time to review the revised job description.

DWI COURT UPDATE and Regional Multi County

DWI UPDATE

Lisa Santee, LOW/Koochiching County DUI/Substance Abuse Court Coordinator and Probation Officer, Kristen Beckel met with the board and updated them on the DWI Court. The Lake of the Woods County DWI Court began operations in April 2007. During 2010 they had 16 active participants in the DWI court; 9 of those participants had offenses with a minimum standard prison sentence, requiring a total of 8,790 days combined.  At the recent prison per diem rate of $90, an executed sentence for all of these participants would have cost Minnesota tax payers $764,100. 7 participants had a minimum sentence requiring local jail time, with a combined total of 260 days. At the current LOW county jail capacity per diem rate of $47, an executed sentence for these participants would have cost $12,220. Had each of these participants followed the traditional path, $776,300 would have been spent in incarceration alone. Instead, participants spent a combined total of 12 days in the LOW County jail, costing taxpayers $564. Combined with the $63,400 in operating costs, the total expense was $63,964. In one year, with 16 participants, the LOW DWI court program provided $712,336 in cost savings.

Regional Multi County Proposal

Lake of the Woods (LOW)County DWI Court along with Koochiching County DUI/Substance Abuse Court and Family Dependency Treatment Court (FDTC) combined as 1 Multi-County Court serving both counties. Koochiching County would continue to operate the Adult Hybrid and FDTC models, LOW would expand the existing DWI model to a Hybrid model, allowing other drug offenders to be accepted into the program. Individual teams would be maintained in each county and court would be held separately in each county. The Judge and the Program Coordinator would be shared.  Existing phase model would continue, with separate handbooks for each model and one combined policy/procedure manual. Lake of the Woods DWI court currently receives funding from Office of Traffic Safety totaling $63,400 expiring on 9/30/11. KDSAC currently receives funding from the Minnesota Office of Justice Programs (OJP) totaling $175,292 expiring on 9/30/11. The FDTC currently receives funding from the Minnesota Office of Justice Programs (OJP) totaling $29,647 expiring on 6/30/11, totaling: $268,339. We have obtained a $100,000 Congressional Award grant for use from 10/1/11 to 9/30/12. This leaves a remaining $160,000. Future funding is being sought with Minnesota OJP, Otto Bremer Foundation and LOW/Koochiching Counties. We are respectfully requesting Lake of the Woods County and Koochiching County to each support the proposed combined court plan, and make a financial contribution of $30,000. Lisa informed the board that Koochiching County committed to a split of the $30,000 for two years.

The consensus of the board was to commit to a split of the $30,000 for two years the Multi-County Combined Court Plan.

HUMAN RESOURCES

Interim County Assessor

Human Resources Director, Wade Johannesen met with the board to discuss the vacant position for the County Assessor’s.  The board discussed an interim County Assessor.  Wade is still waiting to hear options from the Department of Revenue.

Years of Service Recognition

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Wayne Bendickson

Resolution 2011 – 03-01

Whereas:  Wayne Bendickson has served the residents of Lake of the Woods County since March, 1987 as Lake of the Woods County Assessor;

Whereas:  Wayne Bendickson has resigned from Lake of the Woods County service effective March 4, 2011

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Wayne Bendickson for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried

Advertising for County Assessor

Human Resources Director, Wade Johannesen met with the board requesting authorization to advertise for a County Assessor.

Motion

Motion was made by Commissioner Arnesen to authorize, Human Resources Director, Wade Johannesen to advertise for the vacant position of the County Assessor.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Mike Kinsella

Mike Kinsella informed the board that the resorts are trying to get permits to transport fish houses from the lake to storage areas which requires resorts to use State and or County roads. Mike informed the board that he has contacted several State offices and no one seems to know what type of permit, or if any exists for this type of transport. The board requested that Mike draft a letter of the resorts concerns and bring back to the board later today.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m. as follows:

USDA Grant

NWCA representative, Karl Frigaard met with the board and informed them that the REDLAG grant money should arrive by April 17, 2011, as long as there is no problem with the EDA’s bylaws and everything has been handled accordingly. The board is requesting that North Star Electric have the funds immediately available to the County when received. Karl also informed the board that there will be grants available for Energy Improvements for area business.

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson met with the board requesting approval to hire seasonal help.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to hire the following seasonal help and to advertise for same:

  • Maintenance Intermediate Equipment Operators
  • Engineering Technician/Laborers

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

ROCKY POINT ASSOCIATION

Rocky Point Association President, Tim Anderson met with the board and presented a power point presentation for a trail proposal for approximately 18 miles of trails for walking, running and bicycling  including areas of Rocky Point, Long Point, Sandy Shores, Birch Beach, Zipple Bay and others. The board thanked Tim for his presentation and informed him that HRDC, SHIPS and Legacy funds may be available for this type of project.

ALAN CROMPTON

Alan Crompton met with the board to discuss his frustration on the process of creating wetlands on his property and gaining additional credits. The board told Alan to continue working with Lake of the Woods County Land and Water Planning Director, SWCD and BWSR for him to be able to complete his project and wished him their best.

LAND AND WATER PLANNING

Sportsman’s Eagle Ridge

Land and Water Planning Director, Josh Stromlund met with the board and informed them that Gregg Hennum representing Sportsman’s Eagle Ridge, LLC  is requesting to waive  the 60-Day Rule requirement pursuant  to MN Statute § 15.99 for the proposed Initial Plat.  Josh explained that because of Mr. Hennum’s request, the County doesn’t have to take any action on the proposed Initial Plat at this point in time.  When Mr. Hennum brings back the proposed Initial Plat, all necessary notices will be re-sent.

CAMA

Commissioner Hanson informed the board that a program is available to assist with the CAMA program for the Assessor’s office.  The program is a Document Imaging Card Extractor that the Assessors’ use when they go and evaluate properties. They would then bring the completed card back to the office and it would be scanned into the CAMA program automatically. The board requested that this be placed on the next board agenda for consideration of approval.

GIZIIBII

Commissioners reviewed the request of payment for services with GIZIIBII for 2011 in the amount of $300.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- handout

Land Acquisition– working on

Red Lake Tribe- none

Township Road Inventory- none

Line Workers School – updated earlier in day

Veterans Service Policy– none

Inventory- none

Beaver – none

Clementson Bridge Property- Tim Erickson is working on

CAMA-   updated earlier today

Goals and Objectives- will discuss later today

SHERIFF

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemeir met with the board to discuss the Stone Garden Grant and the 2011 Boat and Water Grant.  The board requested that Dallas bring this back to the next meeting when they have copies of the 2010 Stone Garden grant for them to review.

Mike Kinsella

Mike Kinsella met with the board and presented a letter on the behalf of the Resorts in the regards of  fish house transporting. County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemeir were present at the time. Mike explained the dilemma of transporting fish houses.  Chief Deputy Sheriff, Terry Bandemier will make a few phone calls and get back to him with any information that he can find.

COUNTY ATTORNEY

County Attorney, Phillip Miller met with the board in regards to his office. He informed the board of his work load of three trial cases that are pending, and which one that was moved to International Falls.  He requested that the board consider adding 4 additional work hours to his 24 hours that he works right now. Phillip also requested that the board consider some type of compensation in lieu of health care benefits.

COMMITTEE REPORTS

  • Commissioner Patty Beckel reported on:
    • EDA Public Hearing for dissolution of the Joint Powers Agreement.
    • Extension Committee – membership is up
  • Commissioner Hanson reported on:
    • Airport contract finalized
    • SHIP  meeting
  • Commissioner Arnesen
    • REDLAG- money available for up to four or five grants
  • Commissioner Todd Beckel
    • MRCC-updates
    • TIF training
    • JT Powers Natural Resource- combining NCLU and JT Powers
  • Commissioner Moorman
    • Department Heads meeting

Correspondence:

The following correspondence was acknowledged: Copy meter readings

HUMAN RESOURCES

Human Resources Director, Wade Johannesen met with the board and informed them that John Hagen, Director of Property  Tax Division authorized the assumption of the duties of county assessor by Deputy Assessor, Dale Boretski acting as interim Lake of the Woods County Assessor pursuant to the authority in § 273.061, subd. 2, paragraph (b), effective immediately. No board action was taken.

2011 GOALS AND OBJECTIVES

The board discussed what their priority goals to accomplish in 2011.  Below are the goals they set:

  • Road Inventory
  • Ditch Inventory
  • ATV Ordinance
  • Compensation Plan
  • Job Descriptions

Recess

With no further business before the board, Chairman Moorman recessed the meeting at 3:20 p.m.

Attest:                                                                                                 Approved: March 22, 2011

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Ken Moorman, Chairman of the Board

Commissioner Proceedings

MARCH 22, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 22, 2011, in the Commissioners Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Oak Harbor Liquor License, Road Tour, Co. Rd 33 update and Low-boy trailer. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Leah Stephani-Miller and Jodi Ferrier to Mahnomen on April 13-14 for Child Crisis yearly training;Steve Sindelir to Forest Lake on June 14-15 for continuing education for septic certification (June 28-29 conference in St. Cloud was full); Lorene Hanson to St. Paul on March 23-25 for MCIT Benefits Training;

 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of March 8, 2011, regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICE DIRECTOR

Introduction

Social Services Director, Nancy Wendler met with the board and introduced Social Worker Dessa Brunette to the board.

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $  4,401.32

                                                Commissioners’ Warrants           $24,571.24

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Amendment to MN Care Contract

Social Services Director, Nancy Wendler met with the board requesting approval to the amendment for the MN Care Contract.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman and Social Service Director, Nancy Wendler to sign the amendment MN Care Contract.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Authorization to Hire Child Support Officer

Social Services Director, Nancy Wendler met with the board requesting authorization to advertise and hire for the vacant Child Support Officer’s position.

Motion

Motion was made by Commissioner Patty Beckel to authorize Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen to advertise and hire for the vacant Child Support Officer.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Years of Service Recognition

Chairman Moorman, on behalf of the county board congratulated Child Support Officer, Rita Krause on her retirement.

Resolution of Years of Service

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Rita Krause

Resolution 2011 – 03-02

Whereas:  Rita Krause has served the residents of Lake of the Woods County since  1984 for Lake of the Woods County Social Services Department;

Whereas:  Rita Krause has retired from Lake of the Woods County service effective March 31, 2011;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Rita Krause for her dedicated service and best wishes to her;

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows with the exception of claim numbers 4517,1845, 4515 and 4516 for further clarification:

                                                Revenue                               $    36,802.34           

                                                Road & Bridge                     $      7,242.33

                                                Solid Waste                          $         876.57

                                                                                             $      44,921.24

            WARRANTS FOR PUBLICATION

Warrants Approved On 3/22/2011 For Payment 3/25/2011

Vendor Name                                      Amount

Acme Electric                                             2,404.68

Cenex Co-Op Services, Inc.                    2,455.79

Fryberger, Buchanan, Smith & Frederick,   3,935.20

Low Soil & Water Cons. Dist.                 13,250.00

MARCO                                                     2,209.14

Mn Rural Counties Caucus                      2,100.00

51 Payments less than 2000 $18,566.43

Final Total: $44,921.24

Further moved to authorize the payment of the following auditor warrants:

                                                  March 10, 2011           $ 143,006.55

                                                  March 11, 2011           $ 100,714.95     

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a service agreement with Roseau County to provide property tax training.

Motion

Motion was made by Commissioner Arnesen to enter into a service agreement with Roseau County to provide property tax process and training effective February 26, 2011 to April 30, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Postage Machine

County Auditor, John W. Hoscheid and Assistant Zoning Administer, Steve Sindelir met with the board to discuss updating the postage machine.  The consensus of the board was for them to move forward with the new vendor and check with all departments for their needs for mailings.

Liquor License

County Auditor, John W. Hoscheid requested approval for Klatte Golf Limited Partnership (Oak Harbor Golf Course) liquor license.

Motion

Motion was made by Commissioner Patty Beckel to approve Klatte Golf Limited Partnership seasonal liquor license effective April 15, 2011 thru October 15, 2011 contingent upon the approval of County Sheriff, Dallas Block and County Attorney, Philip Miller.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen and County Auditor, John W. Hoscheid met with the board for approval of grade adjustment and step for Chief Deputy Auditor, Lorene Hanson.

Motion

Motion was made by Commissioner Patty Beckel to approve the Chief Deputy Auditor’s job description as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to approve Chief Deputy Auditor’s grade at 12 step 11 effective January 25, 2011.  The motion was seconded by Commissioner Hanson and the vote carried as follows:  In favor: Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Against: Commissioner Todd Beckel. (Cannot support step increase until compensation plan is reviewed)

Human Resources Contract

Human Resource Director, Wade Johannesen met with the board and requested approval for renewing his Human Resource Contract which will expire on April 22, 2011.

Motion

Motion was made by Commissioner Patty Beckel to renew the professional service contract with Wade Johannesen to provide Human Resources for Lake of the Woods County, commencing April 22, 2011 and terminating October 21, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for: Commissioners Moorman, Patty Beckel, Hanson and Arnesen.  Voting against:  Commissioner Todd Beckel.

SHERIFF

County Sheriff, Dallas Block and Chief Deputy Sheriff Terry Bandemeir met with the board requesting approval for the 2010 Stonegarden grant and the 2011 Boat and Water Safety grant.  The board discussed claim numbers 4517, 1845, 4515 and 4516 that were pulled for payment earlier.

Motion

Motion was made by Commissioner Todd Beckel to approve claim numbers 4517, 1845, 4515 and 4516.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2010 Stonegarden Grant and 2011 Boat and Water Safety Grant

The board requested that County Sheriff, Dallas Block bring in the year- end reports for 2008 and 2009 Stonegarden Grant for their review.

Motion

Motion was made by Commissioner Todd Beckel to approve and authorize Chairman Moorman and County Sheriff, Dallas Block to sign the 2010 Stonegarden grant in the amount of $79,555.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the 2011 Boat and Water Safety Grant Agreement in the amount of $5,572.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block informed the board that he is getting bids on an ATV Mattrack, for early and late ice rescues.

WORK SESSION AND COMMITTEE OF THE WHOLE

The board set April 4, 2011 at 8:00 a.m. to 10:00 a.m. as a work session with the County Sheriff’s office and 10:00 a.m. to 12:00 p.m. for Committee of the Whole meeting.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m. as follows:

DEPARTMENT OF CORRECTIONS

Marc Bloomquist, District 2 Correction Officer Supervisor and Kristen Beckel, Probation Officer met with the board and discussed the 2010 County Probation Costs. He informed the board that the Correction Office bill for the county will be $12,000.

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson met with the board and explained that the consent for travel request for Ted Furbish overnight stay was due to truck repair needs.

Set bid opening date

Public Works Director, Tim Erickson met with the board and requested to set a bid opening date for April 25, 2011 at 2:00 p.m. at the Government in the Commissioners’ Room to open bids for Bituminous Overlays and Shoulder Paving and Rumble Strips.

Motion was made by Commissioner Hanson to authorize Public Works Director to advertise for bids and set bid opening date for April 25, 2011 at 2:00 p.m. at the Government Center in the Commissioners’ Room for the following upcoming projects as follows:

SAP 39-605-09 & SAP 39-616-06, Bituminous Overlays

SP 39-070-04, Shoulder Paving and Rumble Strips

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

Annual Road Tour

The board discussed possible dates for the Annual Road Tour with Public Works Director, Tim Erickson.  The board set May 17, 2011 at 7:00 a.m. for the tour.

Low-boy Trailer

Public Works Director, Tim Erickson and Maintenance Supervisor, Jeff Pelland met with the board and informed them that the quote for the new Low-boy trailer included federal excise tax and that the county is exempt from paying. Tim also informed the board that they sold the old low-boy trailer for $8,821.

LAND AND WATER PLANNING

Letter opposing SF 444

Land and Water Planning Director, Josh Stromlund met with the board and presented a draft letter opposing SF 444- modifying certain wetland replacement requirements.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Moorman to sign the letter pertaining to SF 444.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MIS DEPARTMENT

MIS Director, Brent Birkeland met with the board requesting approval to purchase VMware Software License and 3 year support services.

Motion

Motion was made by Commissioner Patty Beckel to authorize the MIS Department to purchase VMware Software licenses and 3 year support services from the MIS budget in the amount of $1,905.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Training

MIS Director, Brent Birkeland met with the board and informed them that MCCC information systems support group (ISSG) has negotiated special pricing with training vendor, Benchmark Learning for I.T. related courses. As an incentive, the ISSG is offering an additional 10% off the negotiated pricing. Brent informed the board that their attendance will be conducted remotely through a virtual connection to the classroom in Edina.

Motion

Motion was made by Commissioner Arnesen to authorize the MIS department to attend remote training courses as negotiated by the MCCC information systems support group. Training expenses of $1,000 will come from the MIS department budget. The motion was seconded by Commissioner Hanson and the same being put to vote, was unanimously carried.

COUNTY ASSESSOR’S

The board discussed the DICE software program with MIS Director, Brent Birkeland.

Motion

Motion was made by Commissioner Hanson to authorize the Assessor’s office to purchase the DICE software, equipment and service for the CAMA program with support from the MIS Department. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT JOINT POWERS BOARD

Commissioner Patty Beckel presented a resolution for dissolution of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.

Resolution

The following resolution was offered by Commissioner Patty Beckel  and moved for adoption:

Dissolution of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.

Resolution No. 2011-03-03

WHEREAS; Lake of the Woods County entered into a Joint Powers Agreement with the City of Baudette, the City of Williams, Independent School District 390, and the Industrial Development Corporation to establish a Board of Directors to organize, govern, train, equip and maintain an office to foster economic development and perpetuate a stable and progressive business climate within Lake of the Woods County;

WHEREAS, on January 11, 2011, Lake of the Woods County Board of Commissioners approved a petition to terminate the Joint Powers Agreement that established the Lake of the Woods Office of Economic Development, and to notify all of its members;

WHEREAS,  governing bodies of all members of the Joint Powers Agreement have been notified of the petition received from Lake of the Woods County and a Public hearing regarding the termination of the Joint Powers Agreement was held by the Economic Development Joint Powers Board on February 23, 2011 at the Baudette City Office regarding the termination;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners supports the termination of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

WHEELERS POINT SANITARY DISTRICT

Commissioner Patty Beckel informed the board that the Wheeler’s Point Sanitary District has applied for funding assistance through USDA  and a would like approval to send a letter to Senators, Representatives and Congressman requesting their support for funding of this project.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Moorman to sign the letter for support for funding for the Wheeler’s Point Sanitary District.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY ROAD 33 UPDATE

Commissioner Patty Beckel informed the board that she tried to organize a meeting with land owners and resort owners to discuss the right of way issues, but with everyone’s schedule, they were not able to meet.

EMERGENCY MANAGEMENT DIRECTOR

VHF Radios

Emergency Management Director, Holly House met with the board requesting approval to purchase VHF radios for Law Enforcement from the HSGP grant.

Motion

Motion was made by Commissioner Todd Beckel to authorize Emergency Management Director, Holly House to purchase VHF radios for Law Enforcement in the amount of $4,973.34 from the 2009 HSGP grant.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Volunteer Intake Form

Emergency Management Director, Holly House informed the board that the Volunteer Intake form was completed per their request and approved by County Attorney, Philip Miller.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none

Land Acquisition– made offer

Red Lake Tribe- meeting on March 24

Township Road Inventory- none

Line Workers School – March 24, meeting

Veterans Service Policy– next board agenda

Inventory- none

Beaver – bill for an act in the Senate and House file

Clementson Bridge Property- Road tour

CAMA-   updated earlier today

Goals and Objectives- Committee of the Whole April 4, 2011

Correspondence:

The following correspondence was acknowledged:  Letter from David Drown Associates, Inc; MN Association of Senior Nutrition Services.

Recess

With no further business before the board, Chairman Moorman recessed the meeting at 11:50 a.m.

Attest:                                                                                                 Approved: April 12, 2011

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Ken Moorman, Chairman of the Board

March, 2010

Commissioner Proceedings

MARCH 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 9, 2010, in the Commissioners Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Lorene Hanson and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Nancy Wendler, Report from the Office of the Legislative Auditor, AMC Legislative Conference and AMC thank-you letter. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Tim Aery and Bob Peterson to Minneapolis, for MN DOT training (Grading & Base 1) on March 22-25; Marti Carlson to Willmar for MN County Hwy Accountants Assoc. Conference on April 28-30; Nancy Wendler to Bemidji March 18 &19 for Area Aging meeting and Regional Directors meeting.

Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of February 23, 2010, regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

County Sheriff, Dallas Block met with the board to discuss the Public Service Answering Point (PSAP). Dallas explained that there is a grant available, if six (6) counties agree, to participate in a study for the consolidation of 911 calls to go outside of the counties to one answering point. The consensus of the board was not to accept the PSAP grant. 

Claim No. 2924

The board discussed claim No. 2924 that was not paid from the last meeting.  Dallas explained that this claim would be paid out of the MNJAC grant.

SOCIAL SERVICE DIRECTOR

Introduction of Financial Worker

Social Services Director, Nancy Wendler introduced Cassie Brune, newly hired Financial Worker, to the board.   

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $19,776.96

                                                Commissioners’ Warrants           $ 7,686.02

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Child Support Update

Child Support Officer, Rita Krause met with the board to inform them that the Governor’s Office and the State Department of Human Services has received an independent study regarding the Minnesota State Child Support process redesign. The study recommends that the State Department of Human Services assume the administration of child support from the Minnesota Counties with a multi-year phase in process.

Recess

The meeting was called to recess at 10:24 a.m. and reconvened at 10:30 a.m. as follows:

PUBLIC WORKS

Overhead Light Fixtures

Public Works Director, Bruce Hasbargen met with the board requesting approval to install new overhead light fixtures in the Public Works Office area and Break Room area.  Bruce presented two estimates to the board.

Motion

Motion was made by Commissioner Moorman to authorize the Public Works Director to install new overhead light fixtures in the Public Works Office and Break Room area to facilitate an upgrade in energy and cost efficiency and award the project to Pat LeClaire Electric in the amount of $4,180 with the funding from the related budgeted building fund.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Drainage Management Committee Meeting

Public Works Director, Bruce Hasbargen informed the board upon their request that he has scheduled an additional Drainage Management Committee meeting on March 18, 2010 at 7:00 p.m.  The board will contact their delegates to remind them of the meeting.

Township Road Inventory

Public Works Director, Bruce Hasbargen asked the board how they would like to proceed with the Township Road Inventory.  The board requested that Bruce set up a meeting with the DNR to discuss the next segment.

AMC LEGISLATIVE CONFERENCE

The board discussed the upcoming conference and what issues they want to bring forward at the conference. Some topics that were discussed were the resignation of Executive Director, Jim Moulder and his replacement and PILT payments.

FREEBERG AND GRUND

Engineer, Brian Grund met with the board and updated them of the progress of the Wheeler’s Point Sewer District. Brian informed the board that they found a parcel of land that possibly would work for the sewer district, but an archeology study would need to be completed on the property and metering of waste water flow for cost share data, would need to done. Brian informed the board that Rural Development has shown interest in this project for funding purposes.

WHEELER’S POINT SEWER DISTRICT

Wheeler’s Point Sewer District board member Gary Moeller met with the board requesting funding for an archeology study and purchases of meters for the Wheeler’s Point Sewer District. Gary informed the board that the study would cost approximately $12,500 and the meters the same. The board requested that they should check with the DNR to see if there would be a possibility of cost share for the archeology study.

Motion

Motion was made by Commissioner Todd Beckel to contribute $25,000 to the Wheeler’s Point Sewer District for the archeology study and the meters with the funding from the Con-Con fund.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:28 a.m. and reconvened at 11:40 a.m. as follows:

HUMAN RESOURCES

Engineering Technician/Administrative Assistant

Human Resource Director, Wade Johannesen met with the board requesting approval for the job description for the Engineering Technician/Administrative Assistant for the Public Works Department and to advertise and hire.

Motion

Motion was made by Commissioner Hanson to approve the job description for the Engineering Technician/Administrative Assistant for the Public Works Department as recommended by the personnel committee at grade 9 (nine).  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to authorize Public Works Director, Bruce Hasbargen and Human Resource Director, Wade Johannesen to advertise and hire for a Engineering Technician/Administrative Assistant which is a union position within the Public Works Department.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Custodian II/Safety Coordinator

Human Resource Director, Wade Johannesen met with the board requesting approval for the revised job description for the Custodian II/Safety Coordinator.

Motion

Motion was made by Commissioner Todd Beckel to approve the revised job description for the Custodian II/Safety Coordinator as recommended by the personnel committee from grade 5 (five) to grade 7 (seven) as recommended by the personnel committee.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to approve the Custodian II/Safety Coordinator at grade 7 (seven) step 5(five) effective March 7, 2010.  Motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for:  Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Voting against:  Commissioner Todd Beckel.

Recess

The meeting was called to recess at 12:25 p.m. and reconvened at 1:20 p.m. as follows:

COUNTY SURVEYOR

Bernard’s Property

County Surveyor, Donn Rasmussen met with the board and presented the proposal of request to prepare a Boundary and Topographical Survey of the Bernard property in Sections 1 and 12, Township 161 North, Range 33 West.  Donn explained that the estimated cost of the project is $25,000, but if the Public Works Department provided the necessary manpower and equipment for excavation it would save $2,400.  Donn also explained that the DNR was contacted and the DNR Land Survey Department, agreed to marking the west boundary of the Bernard property and filing the necessary section corners certificates.  This would save $5,000 bringing the cost down to $17,600.

Motion

Motion was made by Commissioner Todd Beckel to accept the proposal from County Surveyor Donn Rasmussen for the Boundary and Topographical Survey of the Bernard property in Sections 1 and 12, Township 161 North, Range 33 West in the amount of $17,600 with the funding from the Re-monumentation fund and the rest from the Natural Resource Environmental fund.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

GRAND THEATER

SharRay Feickert and Bill Mouw representing the Grand Theater met with the board to follow up on the property tax exempt status.  The board will send a letter seeking property tax exemption status for the Grand Theater to our legislature for support.

REGIONAL ECONOMIC ALLIANCE

The board reviewed a letter from the Regional Economic Alliance requesting support from Lake of the Woods for proposed changes to the Federal Universal Service Fund that would expand rural broadband deployment.  The Federal Communications Commission is currently drafting a National Broadband Plan that will begin the national debate over how to proceed on broadband; and will ultimately lead to legislation that will not only have an impact on the whole nation, but especially our rural areas.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter of support for the proposed changes to the Federal Universal Service Fund.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

The board discussed the Lake of the Woods County “Travel Policy” which requires all employees to be placed on the consent agenda for approval for overnight travel; in the event that an emergency meeting occurs between board meetings, place that emergency meeting on the next consent agenda. When submitting your claim for expenses, an agenda or documentation of the meeting must be attached to be reimbursed.  Chairman Arnesen requested that Human Resource Director, Wade Johannesen send out an e-mail to all staff reminding them of the “Travel Policy”.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims with the adjustment of claim no. 2924 as follows:

                                                Revenue                               $      30,007.28         

                                                Road & Bridge                     $     14,435.49

                                                County Development           $       1,160.50   

                                                Solid Waste                          $     11,835.74

                                                                                             $      57,439.01  

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/09/2010 FOR PAYMENT  3/12/2010

       AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME

          373.00 ROSE ANDERSON                                                                    945.59 AUTO VALUE BAUDETTE

          342.99 CANON FINANCIAL SERVICES INC                                      1249.98 CENEX CO-OP SERVICES, INC.

          329.18 DELL MARKETING, LP                                                              300.00 GIZIIBII RESOURCE CONS & DEV A

          701.61 HOLTE IMPLEMENT, INC                                                       1445.10 HOWARD’S OIL COMPANY

          395.60 IBM CORPORATION                                                               3532.21 JAKE’S QUALITY TIRE INC

          324.50 LAKEWOOD HEALTH CENTER                                               701.96 LOW FOODS

          390.28 LOW HIGHWAY DEPT                                                            8127.00 MAR-KIT LANDFILL

      11130.61 MN STATE DEPT-CORRECTION                                             951.00 KENNETH MOORMAN

        5488.00 LAW MOREN                                                                             517.84 NAYLOR’S HEATING & REFRIGERATI

          473.39 NOBLE RADIO SHACK                                                              624.82 OFFICE DEPOT

        1650.31 PB DISTRIBUTING INC                                                           1095.12 R & Q TRUCKING, INC

        2601.34 ROLYAN BUOYS                                                                       335.64 SHOOTING STAR CASINO, HOTEL

          642.50 TONY DORN, INC.                                                                    327.29 TRUE VALUE

        1793.83 WIDSETH SMITH NOLTING&ASST INC                                4415.08 WOODY’S SERVICE

46 PAYMENTS LESS THAN  $300       6,142.27

FINAL TOTAL:     $57,348.04

Further moved to authorize the payment of the following auditor warrants:

                                                   February 23, 2010           $  25,614.86

                                                   February 24, 2010           $105,227.62

                                                   February 26, 2010           $       846.50

                                                   March       2, 2010           $  69,486.48

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

OFFICE OF LEGISLATIVE AUDITOR

The board reviewed the evaluation report summary of the major findings and recommendations for the Office of the Legislative Auditor.  Commissioner Todd Beckel will get a group together to draft a letter for PILT payments to present at the AMC Legislative Conference.

Old/New Business

There were no new updates on:

  • ANI
  • Oak Island Petition
  • Land Acquisition
  • County TV
  • Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund-
  • Red Lake Tribe
  • Team Building

COMMITTEE REPORTS

  • Commissioner Todd Beckel reported on NE Wetlands; MRCC and Northern Counties Land Use.
  • Commissioner Moorman reported on Mental Health Council.

Correspondence:

State of Minnesota Orderly Annexation Agreement

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:09 p.m.

Attest:                                                                                                 Approved: March 23 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

Commissioner Proceedings

MARCH 23, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 23, 2010, in the Commissioners Room at the Government Center.

Call to Order

Vice-Chairman Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, and Moorman. Commissioner Arnesen was absent.  Also present were: Deputy Auditor Lorene Hanson and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Phil Johnson, Sandy Peterson, and Julie Berggren, Memo for City of Baudette, Letter from DNR (purchase of land). The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Ryan Hockstedler to Brainerd on April 6-7 for MNJAC Conference, Phil Johnson to Fosston, Twin Valley and Thief River Falls on April 22-23 for quarterly meetings, Sandy Johnson to St. Paul, on May 4-5 for Criminal Justice Reporting System and Julie Berggren to Andover on April 29 for PLEAA training.

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of March 9, 2010, regular meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

DAVID DROWN & ASSOCIATES

Associate Traci Ryan with David Drown & Associates met with the board to discuss how the county can establish the authority by creating either an Economic Development Authority (EDA) or a Housing & Redevelopment Authority (HRA). She explained that the primary purpose of proposing the creation of an EDA is to provide for the authority to create Tax Increment Financing (TIF) Districts in unincorporated areas of the county where development is expected to occur.   Traci went through the procedures on how to create an EDA. Traci informed the board that the cost for David Drown & Associates to assist in the creation of an EDA would be around $5,000 plus travel. The board reviewed a letter requesting consideration for Tax Increment Financing assistance in connection with the proposed Bur Oak Villa Development.

Chairman Arnesen

Chairman Arnesen joined the meeting at 8:31 a.m. and resumed position of Chairman at 9:45 a.m.

SOCIAL SERVICE DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $29,476.81

                                                Commissioners’ Warrants           $ 8,562.01

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Minnesota Department of Human Services(DHS)

Lake of the Woods County Commissioners would like to commend the Social Services Staff and Director for a perfect performance in meeting the DHS Human Service financial reporting requirements for calendar year 2009.

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST

Executive Director, Robyn Sykes met with the board and presented the 2010 Annual Report.  Robyn explained to the board that the MCIT members chose to rename the entity to better reflect the mission of the organization. She explained that the word “Insurance”   that appeared in the title led to a perception that MCIT must be an insurance company, so the members chose to rename the entity to “Intergovernmental” to better reflect the mission of the organization, that it is a group of counties and associated members collectively pooling resources to manage risk and to reduce the cost for their tax payers.

Recess

The meeting was called to recess at 9:50 a.m. and reconvened at 9:54 a.m. as follows:

PUBLIC WORKS

Advertise for bids

Public Works Director, Bruce Hasbargen met with the board requesting approval to advertise for bids and set bid opening dates for Shared Use Paths known as projects SP 39-090-02 & SP 39-090-03.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to advertise for bids and set bid opening dates for the following upcoming projects as warranted:  SP 39-090-02 & SP 39-090-03, Shared Use Paths.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Township Road Inventory

Public Works Director, Bruce Hasbargen informed the board that he will try to organize a meeting with the DNR in the near future to review the Township Road Inventory.

MarKit Annual Meeting

Public Works Director, Bruce Hasbargen informed the board that MarKit Landfill is holding its annual meeting in Hallock on April 14, 2010 at 11:30 a.m. for those who would like to attend.

GRAND THEATER

SharRay Feickert and Bill Mouw representing the Grand Theater met with the board and presented a resolution for support for seeking tax exemption for the Theater. County Assessor, Wayne Bendickson affirmed that he would check further with the Department of Revenue for the exemption status for the Grand Theater and report back to the board.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 10-03-01

Resolution of Support for Seeking Tax Exemption for the Grand Theater

WHEREAS,  the Lake of the Woods County Commissioners represent the legal County Government for the residents of Lake of the Woods County and recognized within the State of Minnesota as such; and

WHEREAS, The Board of Directors of The Baudette Community Foundation, a 501 ( c ) ( 3 ) entity, owning and operating a community theater (The Grand Theater) seeks tax exemption for its community theater project;

WHEREAS, Lake of the Woods County Commissioners have determined that it is in the best interest of our county, surrounding area and the Community Foundation Board to seek tax exemption, to assure that the theater remains a viable entity, providing safe and accessible recreational opportunities for all individuals within the remote County of Lake of the Woods.

BE IT RESOLVED THAT, Lake of the Woods County Commissioners approves this resolution; and

BE IT FURTHER RESOLVED, that the Commissioners are hereby authorized to take such actions as may be deemed necessary to effectuate the change of tax exemption for The Grand Theater.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF/MIS DIRECTOR

County Sheriff, Dallas Block and MIS Director, Brent Birkeland met with the board to discuss the laptop computers that the county purchased through 911 funds for the ambulances and the request to transfer to the City of Baudette Police Department.  County Sheriff and MIS Director will meet with Ambulance Director, Bobby Jo Castle, to discuss the laptop computers. No board action was taken.

NORTHWEST REGIONAL RADIO BOARD

Commissioner Todd Beckel discussed the recommended modification to the Northwest Regional Radio Boards Joint Powers Agreement.  He informed the board that the change would delete the wording that Greater Northwest EMS as the Administrative Agent of the Board and add provisions providing that the Administrative Services are under the direction and control of the Regional Radio Board.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

A RESOLUTION APPROVING MODIFICATIONS TO THE

JOINT POWERS AGREEMENT FORMING THE

NORTHWEST REGIONAL RADIO BOARD

RESOLUTION  NO. 10-03-02

WHEREAS, Lake of the Woods County is a participating member of the Northwest Regional Radio Board, a Joint Powers Entity formed pursuant to Minnesota Statutes 403.39 and 471.59; and

WHEREAS, a Joint Powers Agreement creating the Northwest Regional Radio Board was approved by the fourteen counties and one city comprising the Board, including Lake of the Woods County; and

WHEREAS, the current Joint Powers Agreement provides, in more than location, reference to Greater Northwest EMS serving as the Northwest Regional Radio Board Administrative Agent; and

WHEREAS, Greater Northwest EMS is no longer willing to serve as the Northwest Regional Radio Board Administrative Agent; and

WHEREAS, modification of the assignment of an Administrative Agent currently requires modification of the Joint Powers Agreement; and

WHEREAS, the Northwest Regional Radio Board recommends modification of the Joint Powers Agreement governing the Northwest Regional Radio Board to vest selection of the Administrative Agent in the Northwest Regional Radio Board;  

BE IT RESOLVED the Lake of the Woods Board of Commissioners approves the modifications to the Joint Powers Agreement recommended by the Northwest Regional Radio Board and attached hereto; and

BE IT FURTHER RESOLVED that the Lake of the Woods County Commissioners is hereby authorized to execute the required addendum to the existing Joint Powers Agreement to implement the authorized modifications upon approval of the County Attorney.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                               $      21,293.27         

                                                Road & Bridge                     $       9,559.76

                                                Solid Waste                          $       3,020.92

                                                                                             $      33,873.95  

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/23/2010 FOR PAYMENT  3/26/2010

       AMOUNT   VENDOR NAME                                                                     AMOUNT   VENDOR NAME

          944.89 ACME ELECTRIC                                                                       962.43 AMERICAN SOLUTIONS FOR BUSINES

          524.61 ANDY’S GARAGE, INC.                                                           2835.00 ED ARNESEN

          675.09 TERRY BROWN                                                                      2459.75 CENEX CO-OP SERVICES, INC.

          471.96 COUNTRY INN & SUITES – ST CLOU                                      309.94 DELL MARKETING, LP

          688.55 RICHARD GOODERUM                                                          1428.00 INFOPRINT SOLUTIONS LLC

        1768.79 LAKES GAS CO.                                                                      4605.00 PAT LECLAIRE ELECTRIC (DBA)

          319.56 LUTHERAN SOCIAL SERVICE OF MN                                  1198.25 MN COUNTIES INFORMATION SYSTEM

          375.00 MN OFFICE OF ENTERPRISE TECHNO                                 409.62 MORT’S HEATING INC

        1687.40 MSOP-MN SEX OFFENDER PRGRM-462                             4863.88 PARADIGM SYSTEM SOLUTIONS INC

          307.91 PETROWSKI TELECOMMUNICATIONS                                  822.02 POWERPLAN

          785.32 ROSEAU COUNTY COOPERATIVE ASSN                              582.47 SIMPLEX

          733.92 WEST GROUP

39 PAYMENTS LESS THAN  $300       4,114.59

FINAL TOTAL:     $33,873.95

Further moved to authorize the payment of the following auditor warrants:

                                                   March 10, 2010      $ 1 25,443.07

                                                   March 16, 2010      $    13,213.41        

                                                   March 16 2010       $    55,596.46

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

There were no new updates on:

  • ANI
  • Oak Island Petition
  • Co. T.V.
  • Land Acquisition
  • Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund-
  • Red Lake Tribe
  • Team Building

COMMITTEE REPORTS

  • Commissioner Todd Beckel reported on NW Regional Radio Board, Far North Transit and TAC meeting in regards to the Bernard Property.
  • Commissioner Patty Beckel reported on the Airport Commission, NWR Juvenile Center.

Correspondence:

  • State of Minnesota Department of Natural Resources Land Sale request (Stoney Corners and Jim’s Corner),
  • Joint Meeting with School, City of Baudette and Lake of the Woods Commissioners canceled for March 30, 2010 due to conflict with the Baudette City  Council.

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 11:53 a.m.

Attest:                                                                                                 Approved: April 6, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

March, 2009

Commissioner Proceedings

March 10, 2009

The Lake of the Woods County Board met in regular session on Tuesday, March 10, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the additions of: PILT payment and County State Aid Highway (CSAH) and remove from agenda the Overlay Project and New Mower purchase. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

County Treasurer, Mark Hall

Investment Policy

County Treasurer, Mark Hall met with the board and presented the updated investment policy for Lake of the Woods County.

Motion was made by Commissioner Moorman to adopt the updated Lake of the Woods County Investment Policy as presented.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Vacant Positions

Human Resource Director, Wade Johannesen, Social Services Director, Nancy Wendler and County Auditor, John W. Hoscheid met with the board to discuss the vacant positions within their departments.  No action was taken and this was placed on the Special Budget Session agenda that is scheduled for March 11, 2009.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 19,878.62 

                                                Commissioners’ Warrants            $ 6,507.38

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Headwaters Regional Development Commission (HRDC) Cliff Tweedale

HRDC Director, Cliff Tweedale met with the board and informed them that HRDC is a regional development organization that is committed to helping create successful communities and a successful region. They are committed to moving their community forward and their services are designed to address the most important issues of their region by taking advantage of their organization’s unique leadership, development and planning capabilities.

County Sheriff, Dallas Block

MNJAC Server

County Sheriff Dallas Block and MIS Director, Brent Birkeland met with the board requesting approval for upgrades for hardware and software server.

Motion was made by Commissioner Arnesen to purchase hardware and software as quoted, with reimbursement from the MNJAC Grant.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Dispatch Position

County Sheriff, Dallas Block met with the board and informed them of the resignation of Dispatcher, Charlene McGraw, effective, March 27, 2009, and requested to hire a full time dispatcher and part time dispatcher. No action was taken and this has been placed on the March 11, 2009, emergency meeting agenda.

Stonegarden Grant

County Sheriff, Dallas Block requested permission to purchase (2) two squad cars, (2) two snowmobiles and a security trailer with the funding from the Stonegarden Grant.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to purchase (2) two squad cars, (2) two snowmobiles and a security trailer with the funding from the Stonegarden Grant.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Oak Harbor Plat Road

Public Works Director, Bruce Hasbargen met with the board to discuss the unconstructed portion of the Oak Harbor Plat Road of Northern Star Enterprises, LLC, to completion.  No action was taken and this was referred to the Subdivision Committee for recommendation.

Drainage Authority- Ditch #1

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:00 a.m. and open the Drainage Authority meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen discussed with the Ditch Authorities the unauthorized work performed on Ditch #1 by Milo Ravndalen. The board agreed along with Milo Ravndalen to share in the work and cost of fixing and completing the work on Ditch #1.

Motion was made by Commissioner Todd Beckel to close the Drainage Authority meeting and open the regular session at 11:09 a.m. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to do the following corrective work on Ditch 1 as follows:

 Project                                                Ditch 1 Share    Milo Ravndalen Share          TOTAL

  1. Erosion Control                                   $2,000                             -0-                            $  2,000
  2. Remove/Correct Sedimentation               -0-                           $1,500                         $  1,500
  3. Remove Trees/Brush                                -0-                           $1,500                         $  1,500
  4. Level Spoil                                          $1,500                             -0-                            $  1,500
  5. Reconstruct 500’                                 $1,500                         $1,500                         $  3,000
  6. Reestablish Vegetation                            -0-                           $1,500                         $  1,500

Total Cost                                                $5,000                         $6,000                         $11,000

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Department

Purchase of Semi-Truck

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a semi-truck for the Solid Waste Department in the amount of $15,000.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase an additional semi-truck for the Solid Waste Department up to $15,000 plus registration fees.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Deficient Bridges

Public Works Director, Bruce Hasbargen met with the board and requested approval of a resolution prioritizing replacement of deficient bridges.

RESOLUTION NO.  09-03-01

CSAH 1 DEFICIENT BRIDGES

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption:

WHEREAS, Lake of the Woods County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal supplied by local citizenry and local units of government, and;

WHEREAS, Lake of the Woods County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years.

NOW, THEREFORE, BE IT RESOLVED, that the following deficient bridges are high priority and Lake of the Woods County intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available:

Old              Road          Total          Township or          Federal           Local or         Proposed

Bridge         Number       Project      State Bridge          Fund               State Aid       Construction

Number       or Name      Cost           Funds                                          Funds                        Year               

                 CSAH 1   $185,000.00  $92,500.00                               $92,500.00          2009

FURTHERMORE, Lake of the Woods County does hereby request authorization to replace, rehabilitate, or remove such bridges, and;

FURTHERMORE, Lake of the Woods County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law. 

Resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

State Aid Designation

Public Works Director, Bruce Hasbargen presented information on moving State Aid designations from CSAH 10 and a portion of CSAH 16 to an extension of CSAH 49.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-02

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 49

Beginning at the international boundary between Manitoba, Canada and Lake of the Woods County, Minnesota on the West line of Section 15, T-167-N, R-35-W; thence along the established centerline of the existing public road Easterly and Northerly through Sections 15, 14, 11 and 12 of T-167-N, R-35-W and thence Easterly and Northerly through Sections 7, 8 and between Sections 5 and 4 of T-167-N, R-34-W, thence North between Sections 32 and 33 to the Northeast corner of Section 32, T-168-N, R-34-W and there terminating, a distance of approximately 7.65 miles,

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-03

ESTABLISHING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described should be designated County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 49

Beginning at the international boundary between Manitoba, Canada and Lake of the Woods County, Minnesota on the West line of Section 15, T-167-N, R-35-W; thence along the established centerline of the existing public road Easterly and Northerly through Sections 15, 14, 11 and 12 of T-167-N, R-35-W and thence Easterly and Northerly through Sections 7, 8 and between Sections 5 and 4 of T-167-N, R-34-W, thence North between Sections 32 and 33 to the Northeast corner of Section 32, T-168-N, R-34-W; thence in an Easterly direction approximately 1.75 miles; thence in a Northerly direction approximately 0.1 mile; thence in an Easterly-Northeasterly direction approximately 1.9 miles to the limits of the Young’s Bay Resort parking lot and there terminating, a total distance of 11.4 miles, more or less.

be, and hereby is, established, located, and designated as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Lake of the Woods, to be numbered and known as County State Aid Highway No. 49.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 09-03-04

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 16

Beginning at the approximate Northwest corner of Section 17, T-158-N, R-31-W; thence along the described line as follows:

From said point of beginning extending Easterly on or near the North line of said Section 17 to the Northeast corner of said Section 17 and the intersection with County State Aid Highway No. 1.

Beginning again at the approximate Southwest corner of Section 33, T-159-N, R-31-W; thence continuing Easterly along or near the South line of Sections 33, 34, 35 and 36 to the approximate Southeast corner of Section 36, T-159-N, R-31-W, and a junction with State Trunk Highway No. 72.

Beginning again at the West ¼ corner of Section 6, T-158-N, R-30-W; thence Easterly along or near the East and West ¼ line to the approximate center of Section 6;  thence Northerly along or near the North and South ¼ line of Section 6 to the approximate North ¼ corner of Section 6; thence in an Easterly direction along or near the North line of Sections 6 and 5 to the approximate North ¼ corner of Section 5; thence continuing Southerly on or near the North and South ¼ line to a point at or near the Southwest corner of the NW1/4 of the NE1/4 of Section 5; thence Easterly along or near the North 1/16 line of Sections 5 and 4 to the approximate NE corner of the SE1/4 of the NE1/4 of Section 4; and there terminating, a distance of 8.60 miles,

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-05

ESTABLISHING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described should be designated as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 16

Beginning at the approximate Southwest corner of Section 33, T-159-N, R-31-W; thence continuing Easterly along or near the South line of Sections 33, 34, 35 and 36 to the approximate Southeast corner of Section 36, T-159-N, R-31-W, and a junction with State Trunk Highway No. 72.

Beginning again at the West ¼ corner of Section 6, T-158-N, R-30-W; thence Easterly along or near the East and West ¼ line to the approximate center of Section 6;  thence Northerly along or near the North and South ¼ line of Section 6 to the approximate North ¼ corner of Section 6; thence in an Easterly direction along or near the North line of Sections 6 and 5 to the approximate North ¼ corner of Section 5; thence continuing Southerly on or near the North and South ¼ line to a point at or near the Southwest corner of the NW1/4 of the NE1/4 of Section 5; thence Easterly along or near the North 1/16 line of Sections 5 and 4 to the approximate NE corner of the SE1/4 of the NE1/4 of Section 4; and there terminating, a distance of  7.60 miles,

be, and hereby is, established, located, and designated as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Lake of the Woods, to be numbered and known as County State Aid Highway No. 16.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-06

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 10

Beginning at a point on the South township line at approximately the Southwest corner of Section 34, T-163-N, R-34-W; thence along the centerline of the established public road described as follows:  From the said point of beginning thence extending Northerly along or near the West section line of Sections 34, 27 and 22 to the approximate Northwest corner of Section 22, T-163-N, R-34-W, to a junction with County State Aid Highway No. 9 and there terminating, a distance of approximately 3.0 miles.

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Moorman and moved for adoption:

RESOLUTION NO. 09-03-07

CHANGES

WHEREAS, a review of the County State Aid System of Lake of the Woods County resulted in minor revisions of the System; and,

WHEREAS, these changes resulted in like changes in the Township Road System; and,

WHEREAS, the Lake of the Woods County Board is the local road authority for both County and Township roads; and,

WHEREAS, the County Board is responsible for the classification of local roads;

THEREFORE, BE IT RESOLVED, that the following Township Roads be added or revised:  Township Road Numbers 156, 311 and 331;

BE IT FURTHER RESOLVED, that the adopted descriptions dated March 10, 2009 are on file in the Office of the County Engineer and made part of these minutes by reference.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Seasonal Help

Public Works Director, Bruce Hasbargen requested permission to hire and advertise for seasonal help. No action was taken and this was placed on March 11, 2009 emergency meeting agenda.

Purchase of New Radio

Public Works Director, Bruce Hasbargen requested permission to purchase a new radio at a cost of $2,161.68.  No action was taken.

Boundary Commission Letter

Commissioner Hanson presented a draft boundary commission letter for review.  Byron Hauger requested the board to move forward with this in a timely fashion and requested that additional information be incorporated in the draft letter.

County Assessor

Assessment Agreement

County Assessor, Wayne Bendickson; City Clerk, Tina Rennemo and City Council Member, Don McKay met with the board to discuss the City of Baudette Assessment Agreement.  After discussion, both parties agreed to a contract for City Assessment going forward.  Interim County Attorney, Michelle Moren will draft up a contract and present it to the board at a later date.

Recess

The meeting was called to recess at 12:35 p.m. The meeting reconvened at 1:15 p.m. as follows:

Land and Water Planning

Wetland-Appeal

Patty Beckel opened the Wetland Conservation Act decision appeal meeting by laying ground rules for the meeting. Each party will have time to discuss their side of the issue and there will be no decision rendered today.  Instead, this will be placed on the next regular scheduled meeting on March 24, 2009.  Also, she reminded the parties that this meeting was being digitally recorded.  Present at this meeting was Josh Stromlund, Land & Water Planning Director; Tom Maiers, Landowner  and Clint Jordahl, Consultant from Bonestroo representing Tom Maiers. 

Josh Stromlund was given the first opportunity to explain the history of the wetland banking application and why it was denied.  He explained that there are two main reasons for the denial which are the compatibility with the adjacent land use and possible lack of hydrology on the project area.  The adjacent land use is agricultural; and common practices associated with this land use, is herbicide application and drainage issues.  He further explained additional information that lead to the denial of the wetland banking application.

Clint Jordahl then explained the history of the application process and why they felt that the decision should be overturned.  He explained that herbicide drift is already governed by state statutes and based upon wetland delineation guidelines; the project site is wetland for numerous reasons.  He discussed the issue of drainage and the lateral effect that the ditches have on the potential wetland banking site.  He discussed the issue of land use and zoning relationships between the site and adjacent properties.

Tom Maiers spoke in regards to the history of his family ties to the area and what his future plans for the remaining property are.  Clint Jordahl then added the entire file to the record and Josh Stromlund added precipitation totals to the record.

Boat Storage Structures 

Land and Water Planning Director, Josh Stromlund met with the board to discuss the “Boat Storage Structure”.  He informed the board that the 2006 legislature amended the statute to address the issue of repairs and replacement of boat storage structures that have been in place since 1979.  In order for the Minnesota Department of Natural Resources to consider an application for the repair, replacement or consolidation of an existing boat storage structure, the Local Government Unit must approve the activity.  No action was taken at this time and this was placed on the March 24, 2009 board agenda.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board to discuss the LiDAR project that was approved by the board on May 27, 2008, with various source of potential funding.  Josh informed the board that if all the counties that are adjacent to the Red River Watershed are going to move forward with the project, the total amount of the project for the county will be less than originally expected.  The USGS will possibly provide additional funding for this project but that amount has not been established.  If this additional funding becomes reality, the cost to the county will be further reduced.  Also, a grant is currently being sought in funding up to 75% of the total cost of the project with the remaining 25% coming from local sources.

Emergency Meeting Agenda

Chair Patty Beckel discussed the agenda for March 11, 2009.  The board concurred to place the part time dispatcher and full time dispatcher on the agenda for possible action.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Revenue                                     $ 33,631.79

                                                Road & Bridge                          $ 20,523.23

                                                County Development               $    1,667.00

                                                Solid Waste                               $   1,961.51

                                                                                                   $ 57,783.53

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/10/2009 FOR PAYMENT  3/13/2009

     AMOUNT   VENDOR NAME                                                     AMOUNT   VENDOR NAME

          979.46 AUTO VALUE BAUDETTE                                         781.83 BEN FRANKLIN

          556.02 BRAD’S PLUMBING & HEATING, INC                      341.78 CANON FINANCIAL SERVICES INC

        2038.09 CENEX CO-OP SERVICES, INC.                              535.26 DODDS LUMBER

          474.99 GCR TIRE CENTER                                                  476.59 GRAINGER, INC

        1552.91 HOWARD’S OIL COMPANY                                    2049.75 INSIGHT PUBLIC SECTOR

          756.54 LAWSON PRODUCTS, INC.                                     488.17 LOW FOODS

          500.00 M.D. MCGEE,PA                                                        545.04 METRO FORMS, INC

        1000.00 MN COUNTIES INSURANCE TRUST                   14055.47 MN STATE DEPT-CORRECTION

          857.06 KENNETH MOORMAN                                            5402.60 LAW MOREN

        8962.94 NORTH AMERICAN SALT CO                                  533.17 OFFICE DEPOT

          452.07 QUILL CORPORATION                                           1026.86 R & Q TRUCKING, INC

          342.42 RADISSON HOTEL – ROSEVILLE                          1400.00 RAMSEY COUNTY MEDICAL EXAMINER

        1750.00 SJOBERG’S INC                                                        300.00 GEORGE SWENTIK

        2300.33 WIDSETH SMITH NOLTING&ASST INC                3648.66 WOODY’S SERVICE

32 PAYMENTS LESS THAN  $300       3,675.52

FINAL TOTAL     $57,783.53

Further moved to authorize the payment of the following auditor warrants:

                                                February 27, 2009                     $  55,131.74

                                                February 28, 2009                     $  55,370.70 

                                                March       3, 2009                     $  46,174.24

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County TV

The board reviewed the handouts on budgeted County TV contracts.  No action was taken.

PILT Payment

Commissioner Todd Beckel discussed the proposed PILT payment reduction with the board. The board placed this on the March 24, 2009 board agenda after discussion with Senator Saxhaug.

Joint Meeting with Roseau County Commissioners

Lake of the Woods County Commissioners will be meeting with Roseau County Commissioners on March 16, 2009 at the Rustic Diner in Roosevelt, MN at 11:00 a.m.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy.  

New:

The board placed PILT Payment and joint meeting with Roseau County Commissioners on the Old/New Business.

Committee Reports:

  • Commissioner Hanson and Moorman updated the board on the Veterans Services.
  • Commissioner Todd Beckel updated the board on the Ditch 1 Pilot Project.
  • Commissioner Moorman updated the board on the State Mental Health Board.

Correspondence:

Correspondence was acknowledged from: 

  • GIZIIBII – Funding for 2009 Contribution;
  • Lake of the Woods Women of Today – Willie Walleye Days;
  • County RX. Com

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of February 24, 2009.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Boundary Commission

Motion was made by Commissioner Arnesen to authorize Chair Patty Beckel to sign the Boundary Commission letter.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:30 p.m.

Attest:                                                                                                 Approved:       March 24, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

March 11, 2009

The Lake of the Woods County Board met in Special Budget Session and Emergency Meeting on Wednesday, March 11, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.  

Call to Order

Chair Patty Beckel called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Social Services Director, Nancy Wendler; Public Works Director, Bruce Hasbargen and County Treasurer, Mark Hall.

Budget Deficit

The County Board of Commissioners discussed the 2009 budget deficit with a projected shortfall of $300,000.  The following is the proposed budget recovery from levied money for 2009:

$  25,000         Sheriff’s car

$  30,000          Reallocate levied Co. TV budget to Con-Con fund

$  21,000          Adjust Attorney salary expense

$168,000         Market Value Credit- budget as revenue  

$  50,000          Reallocate levied “LiDAR” expense to Con-Con fund

$    9,000          Adjust Commissioner’s Health Insurance expense

            $303,000

The board also discussed the budgets of the Historical Society, County Fair, Extension Service and a potential saving from the Emergency Management Office.

Discussed additional proposed revenue sources:

$70,000           Salary increases

$  5,000           MNJAC Grant

$  5,000           Courthouse heating expense

$80,000

Total 2009 proposed budget balance:

                       ($300,000)        Projected Governor shortfall

$303,000         Proposed adjustments

$  80,000         Additional proposed revenue

                        $  83,000         Balance

2009 Salary Adjustment Freeze

Motion was made by Commissioner Arnesen to freeze all salary adjustments for 2009. The motion was seconded by Commissioner Todd Beckel and the vote carried as follows:  Voting for: Commissioners Todd Beckel, Arnesen and Patty Beckel; Voting no: Commissioners Moorman and Hanson.

Social Services

Vacant Financial Worker Position

Social Services Director, Nancy Wendler discussed the need to fill a vacant Financial Worker position for the department.  Nancy requested that this position be put on hold until she receives more information on funding from the State of Minnesota. 

Public Works Director, Bruce Hasbargen

Public Works Director, Bruce Hasbargen met with the board requesting permission to hire seasonal help for his department.  He explained to the board the duties and various jobs that the seasonal help does and the need for this additional staff for the season.  Bruce requested to hire four (4) maintenance and three (3) surveyors for the seasonal help for 2009.

County Auditor, John W Hoscheid

County Auditor, John W Hoscheid met with the board requesting permission to advertise and hire for the vacant Deputy Auditor position.  He explained the needs for the vacant position to the board.

Chief Deputy Sheriff, Jim Walton and Human Resources Director, Wade Johannesen

Chief Deputy Sheriff, Jim Walton met with the board and discussed the vacant dispatch position. Wade recommended hiring as per the county’s personnel policy.

Motions for Vacant Positions

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise for the soon to be vacant dispatch position. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise for a part time dispatcher.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to authorize Public Works Director, Bruce Hasbargen and Human Resource Director, Wade Johannesen to advertise for four (4) seasonal maintenance crew and three (3) seasonal surveying crew.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize County Auditor, John W Hoscheid and Human Resource Director, Wade Johannesen to advertise and hire for a Deputy Auditor/Executive Administrator.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 11:30 a.m.

Attest:                                                                                                 Approved:  March 24, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

March 24, 2009

The Lake of the Woods County Board met in regular session on Tuesday, March 24, 2009, in the Court Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the additions of:  Boundary Commissioner letter, flood issues and Human Resources Director; and the deletion of Pitney Bowes – lease agreement. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for Brent Birkeland travel to Alexandria for MCCC Conference on June 1 – 4, 2009. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of March 10, 2009, with changes and March 11, 2009.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 27,446.80 

                                                Commissioners’ Warrants         $   7,428.85

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls/Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the board regarding a contract with MeritCare Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services.  No action was taken and this was tabled until the next regular scheduled board meeting.

Governor’s Human Services Authority Act

Discussion was had regarding the Governor’s proposals, downsizing and counter proposal.  (See insert)  Social Services Director, Nancy Wendler was to keep the board updated. 

Letter Received March 16, 2009, from Cal Ludeman, Commissioner Minnesota Department of Human Services:

“As you may know, Governor Pawlenty’s proposal to redesign the human services delivery system in Minnesota has been introduced in the House and Senate.  I am writing to provide information about the proposal and to offer to discuss your questions or concerns as it makes its way through the Legislature.

I want to emphasize that this proposal is a framework that will allow us to rethink how we can best provide human services in Minnesota.  The four-page bill is intentionally light on detail, calling instead for specific plans to be developed by a work group that will be formed after the legislation is approved.  The work group will include representatives from counties as well as state agencies.

The proposal was motivated by a realization that human services programs have grown more numerous and complex every year, yet the county-based delivery system is essentially the same today as it was in 1923.  There are inequities in resources, staff expertise and services from county to county, making it challenging to ensure programs are administered uniformly across the state in accordance with federal requirements.

Under the proposal, no more than 15 human service authorities would be responsible for providing human services that are now provided by counties.  Counties with populations of 250,000 or more may serve as their own human service authority, while working with other authorities or smaller counties to provide shared services.  Counties with populations of less than 250,000 would join with other counties to reach a population base of at least 100,000.  County aids would be used as an incentive to move toward this new structure.

The new human service authorities have the potential to be more efficient by eliminating redundancies in administrative functions and improving cost-effectiveness in contracting for services.  More importantly, they have the potential to improve services for the most vulnerable Minnesotans by creating capacity to ensure that the full breadth of services are available in all parts of the state and allowing the specialization needed for complex services.

I recognize this proposal represents significant change.  I am convinced it provides a needed starting point for thinking about how we can develop a human services system that will meet the needs of Minnesotans today and in the years ahead.  AMC and MACSSA have been involved in our discussions and the bill reflects many of their suggestions.  I look forward to continued dialogue.

If you have questions, please feel free to contact Lynne Singelmann, Director of Intergovernmental Relations, at (651) 431-2918.

Letter of Accomplishment

Social Services Director, Nancy Wendler shared with the board a letter of accomplishment from Minnesota Department of Human Services, Commissioner Cal Ludeman.  (See insert)

“I am pleased to commend you and your staff for perfect performance in meeting DHS Human Service financial reporting requirements for calendar year 2008.  All key quarterly fiscal reports for programs your county participates in were submitted to our Financial Operations Division on or before the report deadlines and in perfect order.  This effort required submission of 32 major reports covering the four calendar quarters of 2008 on time and in perfect order.  These reports are:  SSTS Log Sheets, LCTS Cost Report (local collaborative)*, Income Maintenance Expense, MFIP Consolidation Fund, Social Service Fund, Client Statistics, Title IV-E, SEAGR. 

*If your county participates in a “local collaborative”, submission of this report may require the collection of multiple local partner reports for consolidated submission to DHS. 

I know this accomplishment requires planning, an efficient operation, and teamwork within your county Human Services Department.  The result is timely revenue for your county and compliance with federal reporting for us at the State.  Please congratulate your management and staff on this superb effort. 

Thank you and keep up the excellent work.

County Assessor

County Assessor, Wayne Bendickson met with the board to discuss payment for assessing the City of Baudette.  After discussion, this was tabled until 2:00 p.m. this afternoon, to discuss further and receive advice from Interim County Attorney, Michelle Moren. 

Land and Water Planning Director

Boat Storage Structures   

Land and Water Planning Director, Josh Stromlund met with the board to discuss the “Boat Storage Structures”.  It was the consensus of the board to support the application for repair, replacement or consolidation of an existing boat storage structure with the Minnesota Department of Natural Resources.  Land and Water Planning Director, Josh Stromlund was directed by the board to draft a resolution to present to the board at the next regular scheduled board meeting.

Closed Session – Minnesota Statute § 13D.03 Labor Negotiations

Motion was made by Commissioner Moorman to close the regular meeting at 10:20 a.m. and open the closed session pursuant to Minnesota Statute § 13D.03 – Labor Negotiations.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present in the closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session at 10:40 a.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Purchase Disc Mower

Public Works Director, Bruce Hasbargen met with the board to discuss the purchasing of a new disc mower.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a new disc mower up to the amount of $9,200.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Advertise and Set Date for Bid Opening

Motion was made by Commissioner Moorman to authorize the Public Works Director to advertise for bids and set a bid opening date for the following upcoming project as warranted:  S.P. 39-595-02, MN Project No. MUSM (101), Baudette Depot Reuse.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Purchase of New Radio

Public Works Director, Bruce Hasbargen met with the board to discuss the purchasing of a new radio.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a new radio at a cost of $2,161.68, with the funding from the tractor savings of $5,000.  The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel and Moorman;  Against:  Commissioners:  Todd Beckel and Hanson.

Highway Budget

Public Works Director, Bruce Hasbargen discussed with the board the highway budget and updates.

Score Summary Update

Public Works Director, Bruce Hasbargen presented to the board a Score summary update.

Oak Harbor Plat Road

Public Works Director, Bruce Hasbargen met with the board to discuss the Oak Harbor Plat Road.  He mentioned the subdivision committee met and discussed options.  The board discussed sending another letter to parties involved and to have a meeting with the board to discuss to the options available.

Federal Stimulus Update

Public Works Director, Bruce Hasbargen discussed with the board the federal stimulus update.

Flood Issues

Public Works Director, Bruce Hasbargen and Emergency Management Director, Holly House discussed with the board the potential flooding and high water in Lake of the Woods County.

Emergency Management

Full Scale Emergency Exercise

Emergency Management Director, Holly House met with the board to discuss the full scale emergency exercise to be held on April 25, 2009.

Boundary Commission

The Board discussed the boundary commission letter that was previously sent to all affected landowners and a request received from one of them.  It was the consensus of the board to send a clarification letter to that individual.  The Board Chair requested the Auditor’s office to send the letter.

Human Resource Director

Human Resource Director, Wade Johannesen met with the board.  Discussion was had in regards to the clarification on the advertising of both dispatcher positions.  In addition to posting in county offices, advertising for both positions will be placed in the local newspapers.

Recess

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

Land & Water Planning Director

Wetland-Appeal

Chair Patty Beckel opened the Wetland Conservation Act decision appeal meeting by laying ground rules for the meeting. She reminded the parties that this meeting was being digitally recorded.  Present at this meeting was Josh Stromlund, Land & Water Planning Director and Tom Maiers, Landowner. 

Chair Patty Beckel asked if any of the board members had any questions in regards to the information that was presented at the March 10, 2009, board meeting.  With no questions from the board members, Chair Patty Beckel proceeded with reading the Findings of Fact questions and discussion was had with all parties involved.   

Findings of Fact and Decision for the Appeal of the Local Government Unit Wetland Conservation Act Decision

Applicant’s Name:  Tom Maiers

Applicant’s Authorized Representative:  Clint Jordahl, Bonestroo

Appeal Basis:  See letter, on file, dated February 25, 2009, from Clint Jordahl.  Specific items of appeal are as follows:

  1. All Conditions of Approval Have Been Met
  2. No Technical Basis for the Denial
  3. Lake of the Woods County Staff Failed to Act in Good Faith
  1. Were all conditions of approval met?  ___ Yes   X No

Why or Why not?

Herbicide drift – not addressed, no separation or buffer.

Lateral effect from 172 not addressed.

Ag drainage management stifled and not compatible – bank would hinder.

Kind of bank – not relevant.

*Two Commissioners stated that the herbicide drift was adequately addressed.

2. Was there technical basis for denial of the application?  X Yes   ___ No  

Why or Why not?

Question of hydrology – Is hydrology enough on a regular basis.

Soils may be there but hydrology not substantiated.

Marginal wetland, didn’t figure lateral effect.

3. Did Lake of the Woods County staff act in good faith?  X Yes   ___ No

Why or Why not?

Have been up front with documentation and meetings.  Relayed issue of land use issues.  Not trying to hinder development.

4. List and explain other factors that were taken under consideration for the decision based upon the record.

Growth corridor – Land Use

Best use of land – history of farming

Incompatible uses as is

Private property rights

Intent of public value

The Lake of the Woods County Board of Commissioner’s hereby orders to:

                        X_ uphold      ___reverse      ___modify

the Local Government Unit’s decision of the wetland banking application submitted by Tom Maiers.

All in favor to uphold:  Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman

Opposed:  Commissioner Arnesen, voted to modify original decision

County Assessor

Interim County Attorney, Michelle Moren met with the board to discuss options regarding payment to the County Assessor for assessing the City of Baudette.

Motion was made by Commissioner Hanson to adjust the County Assessor, Wayne Bendickson 2009 salary an additional $4,000 to reflect the work done for the City of Baudette in 2008.  This adjustment will be retroactive to January 1, 2009, and spread over this year.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel, Hanson and  Moorman;  Against:  Commissioner Todd Beckel.  Commissioner Todd Beckel questioned how adjustments can be made to a salary if we have a salary freeze in place for 2009.

Motion was made by Commissioner Todd Beckel to direct the County Assessor to assess the Cities of Baudette and Williams during normal business hours for 2009.  Motion was seconded by Commissioner Hanson and the same being put to a vote, carried as follows:  For:  Commissioners:  Patty Beckel, Todd Beckel, Hanson and Moorman;  Against:  Commissioner Arnesen. 

Old/New Business

The board discussed the following old and new business: 

Old:

Commissioner Todd Beckel discussed with the board Senator Bakk’s statement on the PILT payment and various options of the tax committee.

Commissioners discussed the joint meeting with the Roseau County Board and possible dates in May to meet again.

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy, County TV. 

New:

The board discussed northern slot regulations and changes.  No action was taken.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Revenue                                     $ 58,651.47

                                                Road & Bridge                          $   6,657.32

                                                Solid Waste                               $ 29,288.80

                                                                                                   $ 94,597.59

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/24/2009 FOR PAYMENT  3/27/2009

      AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          352.12 AMERI PRIDE LINEN & APPAREL SE                       532.81 AMERICAN SOLUTIONS FOR BUSINES

        2882.95 ED ARNESEN                                                           1567.05 CENEX CO-OP SERVICES, INC.

      15000.00 CORNER SPORTS, INC                                        18685.42 D & E SPORT SHOP, INC.

        4726.02 DELL MARKETING, LP                                              550.00 MARK ERICKSON

          300.00 GIZIIBII RESOURCE CONS & DEV A                       314.10 HILLYARD INC HUTCHINSON

          458.91 HOLLACE HOUSE                                                   1428.00 INFOPRINT SOLUTIONS LLC

        5606.56 LAKES GAS CO.                                                        366.67 LITTLE FALLS MACHINE, INC

        7294.95 MAR-KIT LANDFILL                                               15000.00 MARVIN LUMBER & CEDAR

          675.00 MN ASSN OF COUNTIES                                       1162.25 MN COUNTIES INFORMATION SYSTEM

        2500.00 MN COUNTIES INSURANCE TRUST                       375.00 MN OFFICE OF ENTERPRISE TECHNO

          635.85 OCCUPATIONAL DEVELOPMENT CTR.                 306.97 ALAN PHILLIPPE

          324.92 PITNEY BOWES INC.                                                368.06 PRO ACTION UNIFORMS

        4000.00 RESERVE ACCOUNT                                                877.36 RODERICK RONE JR

          656.67 ROSEAU COUNTY COOPERATIVE ASSN              580.43 SIMPLEX

          562.32 SOFTWARE HOUSE INTERNATIONAL,                  310.12 T R JOBBING

          500.00 US POSTAL SERVICE(CMRS-FP)                            657.42 WEST GROUP

41 PAYMENTS LESS THAN  $300       5,039.66

FINAL TOTAL     $94,597.59

Further moved to authorize the payment of the following auditor warrants:

                                                March 17, 2009                         $  84,420.19

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Aggregate Tax

County Auditor, John W. Hoscheid reviewed the year ending 2008 aggregate tax report with the board.

Information Board

County Auditor, John W. Hoscheid discussed with the board possible data for the informational bulletin board.  No action was taken.

Committee Reports:

  • There were no committee reports.

Correspondence:

Correspondence was acknowledged from: 

  • Brady, Martz & Associates, PC – Auditing Firm;
  • Debra Kellerman – Thank you letter from NWA & Islands landowners (minnow issue);
  • 2008 Lake of the Woods Family Collaborative

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:05 p.m.

Attest:                                                                                                 Approved:      

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair