November 10, 2020

Commissioner Proceedings

November 10, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 10, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, and Jon Waibel.  The following members were present by phone: Commissioners: Ed Arnesen and Buck Nordlof. Also present: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the agenda with the following additions: Human Resources/Permission to advertise, interview and hire a heavy equipment operator; County Highway/Approve wage for supervisor position, EDA/Resolution for Minnesota Investment Fund Program and Auditor-Treasurer/ Northwest Minnesota Fraternal Order of Police Lodge #8 Gambling Permit.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the official and summarized minutes of October 27, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the following claims: Commissioners Warrant’s $9,494.83 Commissioners Warrant’s $1,606.69, Commissioners Warrant’s $6,541.30.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the claims against the County as follows: Revenue $105,253.09; Road & Bridge $52,288.17; County Development $5,851.50; Joint Ditch $287.50; Solid Waste $24,373.82, EDA $1,656.92.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/10/2020 For Payment 11/13/2020

Vendor Name Amount

Bollig Inc 9,000.00

Cenex Co-Op Services, Inc. 7,141.40

Cps Technology Solutions 8,742.97

Davidson Ready Mix & Construction Inc 7,545.00

DSC Communications 53,860.00

Freeberg & Grund, Inc 13,592.24

Government Management Group, Inc 3,600.00

Howard’s Oil Company 2,320.37

LOW Highway Dept 6,077.50

Mar-Kit Landfill 13,479.25

SeaChange Print Innovations 6,367.72

Titan Machinery – Roseau 13,268.74

Widseth Smith Nolting&Asst Inc 10,605.33

Woody’s Service 2,460.29

Wright Locksmith and Security Systems 7,560.00

63 Payments less than 2000   24,090.19

Final Total: 189,711.00

Further moved to authorize the payment of the following auditor warrants: October 26, 2020 for $615,274.16, November 4, 2020 for $539,203.28.

Permission to Hire

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to hire Anna Sanchez for the position of Deputy Auditor/Treasurer- License Clerk/Board Administration at Grade 11, Step 1, $20.33 per hour, Points 253, effective 11/2/2020.

Wells Fargo Motor Vehicle Checking Account

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to authorize the following employees; County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Erik Tange, Deputy Auditor/Treasurer Jaime Boretski-LaValla, Deputy Auditor/Treasurer Connie Nesmith and Deputy Auditor/Treasurer Anna Sanchez, to sign for account number 5502 effective 11/2/2020.

Snowmobile Grant-In-Aid Program

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to authorize the FY 2021 Maintenance and Grooming Grants with the State of Minnesota Department of Natural Resources Snowmobile Grant-In-Aid Program for Big Traverse (LOW Drifters) and NW Angle Edgeriders in the amount of $174,422.35 and authorize Chair Jon Waibel and County Auditor/Treasurer Lorene Hanson to sign the same.

Gambling Permit Resolution

Resolution

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call:

RESOLUTION APPROVING 

LAWFUL GAMBLING ACTIVITY APPLICATION 

TO CONDUCT OFF-SITE GAMBLING

RESOLUTION NO. 20-11-01

WHEREAS; the Northwest Minnesota Fraternal Order of Police Lodge #8 has submitted a Minnesota Lawful Gambling LG220 Application for Exempt Permit Gambling to be conducted at the following establishment, which is located in Lake of the Woods County: Sportsman’s Lodge 2/22/2021

 Sportsman’s Lodge 3244 Bur Oak Rd NW Baudette, MN 56623

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for submission to the Minnesota Gambling Control Board.

HUMAN RESOURCES

Convene Training Renewal for 2021

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the Convene Training renewal at $999 for 2021.

Advertise, Interview and Hire Heavy Equipment Operator

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to advertise, interview and hire a heavy equipment operator at Grade 11, Step 1, Points 265, $20.33 per hour.

LAND AND WATER PLANNING

Consideration of Conditional Use Permit #20-07CU by Ryan Kerr, Dennis King, and Sunset Lodge, LLC

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for tracts of land in Government Lot 3, Section Two (2), Township One Hundred Sixty-seven (167) North, and Range Thirty-Three (33) West, Parcel IDs# 06.02.14.040, 06.02.14.030 and 06.02.14.020. Applicants are requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to allow the movement of more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repairing shoreline damage. Lake of the Woods is a General Development Lake. No comments were heard from the public. Stromlund reviewed the Findings of Fact of the Planning Commission and informed the Board that this application was approved by them as presented.


Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the following Findings of Fact/Conditional Use Permit for Ryan Kerr, Dennis King, and Sunset Lodge, LLC to allow the movement of more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repairing shoreline damage, as presented.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Ryan Kerr; Dennis King; Sunset Lodge LLC__________ Date:  _Nov. 10, 2020

Location/Legal Description: The North ½ of the South ½ of the South ½ of Government Lot 3; the North 115’ of the South 165’ of Government Lot 3; The South ½ of the North ½ of the South ½ of Government Lot 3, Section Two (2), Township One Hundred Sixty-seven (167) North, Range Thirty-three (33) West – Parcel IDs# 06.02.14.030; 06.12.14.040; 06.02.14.020.

Project Proposal:  Place more than 10 cubic yards of material in the shore impact zone of Lake of the Woods for the purpose of rip-rap. Lake of the Woods is a General Development Lake.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Shoreline repair and stabilization.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not?  Saves shoreline.

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Will not/stops erosion.

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the project proposal compatible with adjacent land uses? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (X)  NO (  )  N/A (  )

Why or why not?  Saves shoreline.

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:  None

Approved  as Presented  (X ) Approved with Conditions  (  ) Denied  (  )

November 10, 2020 _____________________________________

Date Jon Waibel

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Conditional Use Permit #20-08V by Kristine Hawkins

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for Lot 2, Block 1, Harris Addition, Section Nineteen (19), Township One Hundred Sixty-two (162) North, Range Thirty-one (31) West, Parcel ID# 19.63.01.020. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to allow movement of more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repairing shoreline damage. Lake of the Woods is a General Development Lake.  No comments were heard from the public. Stromlund reviewed the Findings of Fact of the Planning Commission and informed the Board that this application was approved by them as presented.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the following Findings of Fact/Conditional Use Permit for Kristine Hawkins to allow movement of more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repairing shoreline damage, as presented.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  __Kristine Hawkins______________________ Date:  _November 10, 2020_

Location/Legal Description: _Lot 2 Block 1 Harris Addition, Section Nineteen (19), Township One Hundred Sixty-two (162) North, Range Thirty-one (31) West – Parcel ID# 19.63.01.020_________________________

Project Proposal:  Place more than 10 cubic yards of material in the shore impact zone of Lake of the Woods for the purpose of rip-rap. Lake of the Woods is a General Development Lake.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Shoreline stabilization.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not?  Saves shoreline.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline stabilization.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:  None

Approved  as Presented  (X ) Approved with Conditions  (  ) Denied  (  )

November 10, 2020 _____________________________________

Date Jon Waibel

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

COUNTY HIGHWAY/LANDFILL

Highway 

County Engineer AJ Pirkl provided a highway update.  

Landfill Update

County Engineer AJ Pirkl provided a landfill update.

Approve Wage for Supervisor Position

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried by roll call, with Commissioner Joe Grund abstaining, to approve offering the wage for the maintenance supervisor at Grade 15, Step 5, $27.74 per hour effective 12/02/2020, pending acceptance of the offer.

BAUDETTE DEPOT – DEPOT PRESERVATION ALLIANCE

Funding Request

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve $10,000 from CARES Act Funds for the Depot Preservation Alliance. The full request from the Depot will be revisited at the next Board Meeting.

RECESS

The Board took a brief recess at 9:45 a.m. and reconvened the meeting at 9:52 a.m.

RYAN ZEMEK, EDA DIRECTOR

Resolution for Minnesota Investment Fund Program

Resolution

The following Resolution was offered by Commissioner Buck Nordlof and moved for adoption: 

RESOLUTION IN SUPPORT OF

Minnesota Investment Fund Program Application

Resolution No. 2020-11-02

Resolution regarding the approval of a Minnesota Investment Fund Application in connection with Lake of the Woods County and the Lake of the Woods County Economic Development Authority for the project entitled Lake of the Woods Distilling Company.

WHEREAS, the Lake of the Woods County, Minnesota (the “County”), desires to assist Lake of the Woods Distilling Company which is proposing a Distillery in the City of Baudette; and,

WHEREAS, the Lake of the Woods County understands that Lake of the Woods Distilling Company through and with the support of the Lake of the Woods Economic Development Authority wishes to apply or has applied to the Minnesota Department of Employment and Economic Development’s Minnesota Investment Fund Program for project financing; and,

WHEREAS, the Lake of the Woods County Board of Commissioners held a County Board meeting on Tuesday, November 10, 2020 to consider this matter.

NOW, THEREFORE BE IT RESOLVED that after due consideration, the Board of Commissioners of Lake of the Woods County, Baudette, Minnesota, hereby express their approval of the Minnesota Investment Fund application from the Lake of the Woods County Economic Development Authority to assist with this project.

The resolution was seconded by Commissioner Joe Grund, and the same being put to a vote, was unanimously carried by roll call.

Update on CARES Applications

EDA Director, Ryan Zemek, provided an update to the Board regarding the request for funding from local businesses through the CARES Application, he has received some additional interest and will keep applications open through the 23rd of November.

CORRESPONDENCE

The Board reviewed correspondence from the Williams Senior Citizens.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 10:10 a.m. 

Attest: November 24, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman Jon Waibel

November, 2019

Commissioner Proceedings

November 12, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 12, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present, Commissioners: Cody Hasbargen, Joe Grund, Jon Waibel, Ed Arnesen and Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Jaime Boretski-LaValla and Woody Fiala.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Removal of #7 Construction Engineer/Contract Approval and #10 County Attorney/Tobacco 21 Ordinance and Event Planning Ordinance.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the official and summarized minutes of October 22, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard, presented the social services claims, Child Support Agreement & Arrangement for CY 2020-21 and the Regional Fraud Prevention Investigation Program Agreement.

Claims
Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $14,092.57, Commissioners Warrant’s $2,989.24, Commissioners Warrant’s $11,238.78.

Child Support Agreement & Arrangement for CY 2020-21

Motion
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Child Support Agreement & Arrangement for CY 2020-21 and authorize Chairman Hasbargen to sign the same.

Regional Fraud Prevention Investigation Program Agreement

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Regional Fraud Prevention Investigation Program Agreement and authorize Chairman Hasbargen to sign the same.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson, met with the board requesting approval of claims, affidavit of lost warrant, AirMedCare Membership Agreement, FY 2020 Snowmobile Grant-In-Aid Program Agreement, Representation Letter to Hoffman, Philipp and Knutson, State Audit Invoice, proposed DNR Land Exchange, Approval of Disaster Abatement.

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $105,855.88, Road & Bridge $114,441.23, County Development $599.79, Solid Waste $52,913.71 and EDA $121.44.

Warrants Approved On 11/12/2019 For Payment 11/15/2019

WARRANTS FOR PUBLICATION

Vendor Name                                        Amount

Burg Electronic Recovery                                         17,901.00

Cdw Government, Inc                                                 3,012.57

Cenex Co-Op Services, Inc.                                     15,975.24

Cps Technology Solutions                                          8,577.97

Farmers Union Oil Co.                                                 2,715.03

Howard’s Oil Company                                               3,374.92

Interstate Engineering Inc                                         62,828.52

Mar-Kit Landfill                                                          16,594.25

Olson Construction BDT, LLC                                   37,850.00

Protection Systems, Inc                                            27,476.00

R & Q Trucking, Inc                                                     5,150.00

Traffic Marking Service, Inc.                                     28,531.06

Woody’s Service                                                        4,944.20

84 Payments less than $2,000                                  39,001.29

                   Final Total: 273,932.05

Further moved to authorize the payment of the following auditor warrants: October 23, 2019 for $430,431.91, October 30, 2019 for $425,194.15, November 6, 2019 for $97,566.12.

Lost Warrant

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the application and affidavit for lost warrant for AmericInn of Grand Forks, dated August 30, 2019 for $87.30 without furnishing indemnifying bond.

AirMedCare Membership Agreement

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the AirMedCare Network Membership Agreement for medical necessity within Lake of the Woods County or Roseau County in the amount of $16,803.00 for 2020 from the revenue fund and authorize Chairman Hasbargen to sign the same.

FY 2020 Snowmobile Grant-In-Aid Program Agreement

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to enter into the FY 2020 Maintenance and Grooming Grants with the State of Minnesota, Department of Natural Resources for Snowmobile Grant-In-Aid Program for Big Traverse (LOW Drifters) and NW Angle Edgeriders in the amount of $176,677.11 and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Hasbargen to sign the same.

Representation Letter to Hoffman, Philipp and Knutson

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the representation letter to Hoffman, Philipp and Knutson.

State Audit Invoice

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve payment for the audit of year 2015 at $73,013.59. Payment for the audit of year 2016 invoiced at $63,766.10 was not approved.  A letter will be sent along with the payment for audit year 2015 to explain the non-payment of audit year 2016.

Land Exchange

The board reviewed and had no concerns regarding a Land Exchange Proposal in Lake of the Woods County between the MN Department of Natural Resources and a private land owner.

Disaster Abatement

Reviewed application for local-option disaster abatements and credits received from Roger Porch.

Motion
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the application for local-option disaster abatements and credits for Roger Porch in the amount of $334.00.

CON CON FUNDS

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to make allocations to the below organizations from the Con Con funds, payable in 2020.

LAKE OF THE WOODS COUNTY

County Development

Year 2020

Baudette Arena Association                           $20,000

                                    Baudette Arena Association (New)                $40,000

Williams Arena Association                            $7,000

Baudette Chamber-Chamber Projects            $9,350
            Baudette Community Fdn: Grand Theater      $4,000

Economic Dev-Marketing/Operational           $10,000

Friends Against Abuse                                                $2,500

LOW Historical Society                                   $12,500

LOW Humane Society-Support                        $7,500

University of MN Extension                            $2,000

University of MN Extension-RRV Emg Lead   $300

Williams Senior Center                                   $4,000

Williams Public Library                                   $650

Joint Powers Natural Resources Board           $1,000

Keep it Clean                                                   $2,500

LOW Road & Gun Club                                   $2,000

LOW School Trap Team-Operational Exp       $2,000

LOW Senior Fishing (LOW Chapter)               $1,500

Rinke-Noonan-Retainer-Drainage                  $2,400

St. Louis County Aud-(NCLUCB)                      $2,000

Take A Kid Fishing                                           $1,000

Widseth Smith Nolting                                    $16,000

Auditing Fees                                                  $900

Beaver Control                                                $10,000

Drainage                                                         $10,000

                                                                        $171,100.00

ASSESSOR
County Assessor, Mary Jo Otten, and Human Resources Director, Savanna Slick, met with the board to review an Abatement Policy for Lake of the Woods County.

Abatement Policy

Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Lake of the Woods County Abatement Policy effective 11/12/2019.

CONSTRUCTION ENGINEER-LAW ENFORCEMENT CENTER

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve Kraus-Anderson as the Construction Manager at Risk for the Lake of the Woods County Law Enforcement Center.

SHERIFF

Pine to Prairie Drug and Violent Crime Task Force Agreement

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the Joint Powers Agreement for the Pine to Prairie Drug and Violent Crime Task Force and authorize Chairman Hasbargen to sign the same.

Liaison for Humane Society

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve appointing Sheriff Gary Fish as the liaison for the Lake of the Woods Humane Society. 

HIGHWAY

County Engineer, Anthony (A.J.) Pirkl, met with the board to provide an update on projects.

County Road 80

Pirkl spoke with MNDOT regarding the drainage issues on County Road 80. A problem culvert was cleaned in that area and stop logs can be put in front of another culvert this spring to help get the water to start moving north.  The County will assess the road and the amount of sediment draining into Silver Creek this spring, create a plan and look into possible grant opportunities.

County Road 3 and 6

Signage:ITS is to remove the detour signs by Friday, if not removed the County will remove them.

Contracts: Did well on the contracts overall, the contract with Interstate Engineering Inc. went over on time due to weather conditions.

Update on Lighting of Intersections: There is a MNDOT lighting of intersections project coming up in 2024 or lighting can be looked at for installation in spring of 2020.  For safety, the board felt that the lighting should be done in the spring of 2020.

Aggregate Donation

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the acceptance of a donation of 14,000 cubic yards of aggregate to be placed on County property near the gun range.

Next Year’s Projects

The golf course has been surveyed.  Currently in discussion on the 1st Avenue project, looking at road surfacing material options and determining what would hold up best to the heavier delivery vehicles that frequent that road.

Landfill Update

There will be a Hazmat meeting on November 20, 2019 at 10:00 a.m. in the Commissioners’ Room.

Cell Phone for County Engineer

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve a County owned smart phone for the County Engineer.

HOFFMAN, PHILIPP AND KNUTSON

Audit Exit Review

Colleen Hoffman, CPA, from Hoffman, Philipp and Knutson reviewed the YE 2018 audit with the County Board.  The audit was finished and submitted on time. The county currently has an A+ rating.

CORRESPONDENCE

The board reviewed correspondence from Freeberg & Grund Inc. and from the MN Department of Natural Resources Parks and Trails.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 12:10 p.m.

Attest:                                                                                      November 12, 2019

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

November 26, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 26, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present, Commissioners: Cody Hasbargen, Joe Grund, Jon Waibel, Ed Arnesen and Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, County Attorney Jim Austad, Jaime Boretski-LaValla and Woody Fiala.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following additions: Concern regarding land sale and MN DNR Equipment Grant for Snowmobile Trail Groomer.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of November 12, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard, presented the social services claims and fee policy.

Claims
Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrant’s $5,539.56, Commissioners Warrant’s $4,664.49, Commissioners Warrant’s $28,338.91.

Social Services Fee Policy

Motion
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the Lake of the Woods County Social Services Fee Policy dated October 28, 2019.

WELLNESS

Members of the Employee Wellness Committee met with the board to provide an update on committee members and current initative with the Statewide Health Improvement Partnership (SHIP), which focuses on physical activity and tobacco prevention and control.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson, met with the board requesting approval of claims, resolution/designation of polling places, equipment grant for snowmobile trail grooming.

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $42,127.06, Road & Bridge $11,149.18, Joint Ditch $6,000, Solid Waste $23,176.08 and EDA $141,231.26.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/26/2019 For Payment 11/27/2019

Vendor Name                                        Amount

Counties Providing Technology                                  3,690.00

Greenview Landscaping, Inc                                     6,000.00

Hildi Inc                                                                        4,950.00

Lakewood Health Center                                          15,000.00

Liberty Tire Recycling, LLC                                         3,069.60

LOW County Auditor-Treasurer                             140,000.00

LOW Highway Dept                                                    8,345.20

Mn Dept Of Transp                                                     5,775.04

North East Technical Service,Inc                                4,270.10

Pb Distributing Inc                                                       2,660.75

Short Elliott Hendrickson, Inc                                      3,604.98

TOTALFUNDS                                                             3,000.00

42 Payments less than 2000                                      23,317.91

     Final Total: 223,683.58

Further moved to authorize the payment of the following auditor warrants: November 13, 2019 for ($225.00), November 13, 2019 for ($2,182.26), November 13, 2019 for $109,965.94, November 13, 2019 $557,562.20, November 20, 2019 for $446,190.38.

Resolution Establishing County Precincts and Polling Places

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

A RESOLUTION ESTABLISHING COUNTY PRECINCTS AND POLLING PLACES

RESOLUTION 19-11-01

WHEREAS, Minnesota Statutes, Section §204B16, Subdivision 1 requires that by December 31st of each year, the County must designate by resolution a polling place for each election precinct; and

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners, State of Minnesota hereby establishes polling places of the following County precincts: Baudette City Hall – Precincts 1B and 2B; Lake of the Woods County Government Center – All Mail Precincts including: 1A, 2A, 2C, 3A, 3B, 3C, 3D, 3E, 4A, 4B, 4C, 5A, 5B, 5C and 5D. 

The resolution was seconded by Commissioner Ed Arnesen the same being put to a vote, was unanimously carried.

MN DNR Grant Agreement for Snowmobile Trail Groomer

Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the Grant Agreement/Contract with the MN DNR for Project #0041-19-1C: New wetlands trail groomer and for Commissioner Hasbargen to sign the same.

MIS

Beacon Update

Eric Solo, GIS/IT Specialist, provided an update to the board on the Beacon website, which provides local government GIS for the web.  The site is live and open to the public, but not all layers of information are available without a subscription.  The County can subscribe and make all of the layers of information available to the public.  Susan Ney, County Recorder, suggested that the yearly subscription fee of $8,400 be paid from the Recorder’s Enhancement Fund.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve purchasing a three-year subscription (through 12/31/2022) to Beacon with yearly subscription fees of $8,400 from the Recorder’s Enhancement Fund.

Website

Working on a plan to meet website compliance guidelines and will request bids from vendors who have experience working with government websites.

Infrastructure/New Server

Support for Windows 7 is coming to an end on January 14, 2020. County computers will be upgraded to Windows 10.  Memory upgrades to be purchased in 2019 will cost $14,000. Additional funds will be needed in 2020 for a new server, the 2020 budget is $29,000 short.  The consensus of the County Board is to go ahead with these updates.  Commissioner Ed Arnesen would like to have a meeting with an expert/vendor regarding cloud computing.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the purchase of computer memory upgrades at the cost of $14,000 to be paid from the 2019 MIS Department Budget.

MCIT Cyber Security

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve an increase in the MCIT Cyber Security Coverage Limit to $250,000 effective November 26, 2019.

HIGHWAY

Freeberg and Grund, Inc. Contract for First Avenue NW

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the Contract with Freeberg and Grund, Inc. for the First Avenue NW project in Baudette and for Commissioner Hasbargen to sign the same.

Resolution to Transfer Excess Funds

The following resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously:

RESOLUTION

TRANSFER OF EXCESS MUNICIPAL FUNDS TO REGULAR FUNDS

RESOLUTION NO. 19-11-02

WHEREAS, Minnesota Statute 162.08, Subd 4 (d), provides that accumulated balances in excess of two years of municipal account apportionments may be spent on projects located outside of municipalities under 5000 population when approved solely by resolution of the county board.

NOW, THEREFORE, BE IT RESOLVED, that the Commissioner of Transportation transfer $ 300,000.00 in excess of two years apportionment into the Regular Construction Account for Lake of the Woods County.

Update

County Engineer, Anthony (A.J.) Pirkl, met with the board to provide an update on projects. 

  • A community meeting will be set up to discuss the CSAH 31/Golf Course Project. 
  • Pirkl is working with NRCS on the Bostic/JD28 two-stage ditch design.  The project will require water to be diverted from JD28 to JD16 during construction.  JD16 and JD24 need cleaning. 
  • ITS came last Tuesday and picked up half of the road construction signs.  On Friday, the County picked up the remaining signs and sand bags, they did track their time/cost.

RECESS

The meeting was called to recess at 10:21 a.m. and reconvened at 10:30 a.m. as follows.

COUNTY ATTORNEY

T-21 Ordinance

County Attorney, Jim Austad, met with the board to request to initiate the process for a public hearing on the Tobacco 21 Ordinance. 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve a public hearing on January 28, 2020 for the Tobacco 21 Ordinance.

Event Planning

County Attorney, Jim Austad, requested to postpone the event planning discussion so that the Emergency Management Coordinator could be available to participate.

ECONOMIC DEVELOPMENT AUTHORITY

Revolving Loan Fund Request

Lake of the Woods Economic Development Authority Director, Ryan Zemek, met with the board to request $140,000 for the revolving loan program, which was originally matched by USDA.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to recontribute $140,000 to the Lake of the Woods Economic Development Authority for the revolving loan program.

LAND AND WATER PLANNING/SWCD

Feedlot Program

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the MPCA Feedlot Program Delegation Agreement Work Plan and for Commissioner Hasbargen to sign the same.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to authorize Land and Water Planning Director, Josh Stromlund, to be the authorized representative for the MPCA Feedlot Program.

Lake of the Woods One Watershed One Plan Resolution

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously:

RESOLUTION TO ADOPT AND IMPLEMENT THE LAKE OF THE WOODS WATERSHED COMPREHENSIVE WATERSHED MANAGEMENT PLAN

RESOLUTION NO. 19-11-03

Whereas, the Lake of the Woods (county) has been notified by the Minnesota Board of Water and Soil Resources that the Lake of the Woods Watershed Comprehensive Watershed Management Plan has been approved according to Minnesota Statutes §103B.801 and Board Resolution #16-17:

Now; Therefore, Be it Resolved, the county hereby adopts and will begin implementation of the approved Comprehensive Watershed Management Plan for the area of the county identified within the Plan.

Be it Further Resolved after the adoption of the Plan, the county shall amend existing water and related land resources plans and official controls as necessary to conform them to the Comprehensive Watershed Management Plan.

Be it Further Resolved after the adoption of the Comprehensive Watershed Management Plan or amendments to the plan, Lake of the Woods County shall notify local units of government within the county. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the county for review as per Minnesota Statutes, Section 103B.321.

Be it Further Resolved that within 180 days, the county shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls and the Comprehensive Watershed Management Plan. The Lake of the Woods County shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the Comprehensive Watershed Management Plan.

Be it Further Resolved if a local unit of government disagrees with any changes to its plan, the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources.

Be it Further Resolved after receiving the recommendations of the county, or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls.  The new or revised plans and official controls must be submitted to the county for review and recommendations.

Proposed SSTS Rule Revisions

It was the consensus of the County Board for Land and Water Planning Director, Josh Stromlund, to send a letter to Rep. Dan Fabian to voice an opinion on the rule revision.

Zoning Ordinance Status Update

Land and Water Planning Director, Josh Stromlund, plans to work on the zoning ordinance in December and bring it forth for adoption before construction season.

Statewide LiDAR Coverage

Land and Water Planning Director, Josh Stromlund, received a request to be a funding partner for the Rainy River Block Project from the MN DNR and USGS. The project would include the areas of Lake of the Woods County to the Arrowhead Region and down to Carlton County. The consensus of the County Board was to not become a funding partner at this time.

LAND SALE CONCERN

A land owner had a concern about his property being on the upcoming tax forfeited land sale.  He inquired about the process to retain ownership and remove it from the sale.

Motion:

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to remove the land in question from the upcoming land sale on 12/4/2019 if the land owner is up-to-date on past-due and current taxes due on his properties by 12/3/2019.

CORRESPONDENCE

The board reviewed correspondence from the Williams Arena Association

RECESS

The meeting was called to recess at 11:40 a.m. and reconvened at 1:45 p.m. as follows.

WORK SESSION

Motion:

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to hold a Work Session regarding the proposed Law Enforcement Center on December 3, 2019 at 11:00 a.m. in the Commissioners’ Room.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 1:46 p.m.

Attest:                                                                                      November 26, 2019

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman, Cody Hasbargen

November, 2018

Commissioner Proceedings

November 13, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
November 13, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman, Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Jon Waibel, Ken Moorman and Buck Nordlof. Absent Edward Arnesen.  Also, present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following addition: Consideration for Approval for Conditional Use Permit.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of October 23, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Waibel, and carried unanimously to approve the following claims: Commissioners Warrants $22,155.84, Commissioners Warrants $ 11,005.69, Commissioners Warrants $3,578.07.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, Minnesota Counties Computer Cooperative Joint Powers Agreement, Con-Con Funding Request and Veterans Service Grant.

Claims

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Revenue-$ 54,644.63, Road & Bridge-$102,409.78, County Devlp. $20,010.73, Joint Ditch- 400.00, Solid Waste-$32,653.83, EDA-$54.54.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/13/2018 For Payment 11/16/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                     13,933.77

Compass Minerals America                                        4,791.42

Dell Marketing, Lp                                                        3,090.19

Farmers Union Oil Co.                                                 2,149.61

Hoffman, Philipp & Knutson, PLLC                            13,540.00

Holen Electric                                                            10,874.00

Howard’s Oil Company                                               3,783.55

Lakewood Health Center                                          14,555.50

Lavalla Sand & Gravel Inc                                        75,000.00

LOW Highway Dept                                                   3,531.06

Mar-Kit Landfill                                                          15,574.50

R & Q Trucking, Inc                                                     2,575.00

Swanston Equipment Corp                                         2,520.89

Widseth Smith Nolting&Asst Inc                                  7,371.08

Woody’s Service                                                        3,928.84

97 Payments less than 2000  32,954.10

Final Total:  210,173.51

Further moved to authorize the payment of the following Auditor warrants: October 24, 2018-$443,439.49, October 31, 2018-$453,517.46, November 1,2018-$347,982.54, November 7, 2018- $113,439.62.

Minnesota Counties Computer Cooperative (MNCCC)

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to enter into the revised Minnesota Counties Computer Cooperative Joint Powers Agreement and Bylaws and authorize Vice-Chairman Hasbargen to sign.

Resolution

The following Resolution was offered by Commissioner Buck Nordlof seconded by Commissioner Ken Moorman and carried unanimously to approve the following:

RESOLUTION OF LAKE OF THE WOODS COUNTY

Operational Enhancement Grant Program

Resolution No 18-11-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. 

WHEREUPON; the above resolution was adopted at the Lake of the Woods County Board of Commissioners Board meeting this 13th day of November, 2018.

CON-CON FUNDING

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to make allocations to the below organizations from the Con Con funds, payable 2019.

LAKE OF THE WOODS COUNTY

County Development

Year 2019

 Baudette Arena Association                          $20,000

                                    Baudette Arena Association(New)                 $40,000

Williams Arena Association                            $  7,000

Baudette Chamber-Chamber Projects            $  9,350

Economic Dev-Marketing/Operational           $10,000

Depot Preservation                                         $ 6,000

Friends Against Abuse                                                $  2,500

LOW Prevention Coalition                              $10,000

LOW Historical Society                                   $12,500

LOW Humane Society-Support                        $  7,500

University of MN Extension                            $  2,000

University o fMN Extension-RRV Emg Lead   $     300

Williams Senior Center                                   $  4,000

Williams Public Library                                   $     650

Willie Walleye-Restoration                            $10,000

Joint Powers Natural Resources Board           $  1,000

Keep it Clean                                                   $  2,500

LOW Road & Gun Club                                   $  2,000

LOW School Trap Team-Operational Exp       $ 1,500

LOW Senior Fishing (LOW Chapter)               $  1,500

Rinke-Noonan-Retainer-Drainage                  $  2,400

St. Louis County Aud-(NCLUCB)                      $  2,000

Take A Kid Fishing                                           $  1,000

Williams Youth Recreation Assoc                   $  8,000

Widseth Smith Nolting                                    $16,000

Auditing Fees                                                  $     900

Beaver Control                                                $10,000

Drainage                                                         $10,000

                                                                        $200,600

Veterans Memorial

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to contribute $20,000 to the Lake of the Woods Veterans Memorial payable 2018 from the Con-Con fund.  

HUMAN RESOURCE

Human Resource Director, Savanna Slick met with the board and informed the board that Linda Hartnell was hired for Child Support Officer.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Linda Hartnell for Child Support Officer effective November 11, 2018 at Grade 11, Step 1, $19.73 per hour, Points 261.

PUBLIC WORKS DIRECTOR

Public Works Director, Tim Erikson met with the board requesting final approval for SAP 39-601-031 and SAP 39-622-006 for Davidson Ready-Mix & Construction, Inc. of Newfolden, MN.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the final payment for SAP 39-601-031 and SAP 39-622-006 for Davidson Ready-Mix & Construction, Inc. of Newfolden, MN in the total amount of $1,210,770.39 and hereby approves final payment of $63,847.90.

Recess

The meeting was called to recess at 10:00 a.m. and reconvened at 10:05 a.m. as follows.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit, to allow Cyrus Resort, to move more than ten (10) cubic yards of material within the shoreland area of Bostic Creek. Josh reviewed the findings and facts with the board and informed the board that the Planning Commissioner recommends approval with the following condition that the project is completed by December 31, 2019.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following findings and facts as presented:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Cyrus Resort                                                                                Date:  November 13, 2018

Location/Legal: That part of the Northeast Quarter of the Southwest Quarter (NE ¼ of SW ¼), Section Twenty (21), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, lying and being West of the center of the channel of Bostic Creek, parcel ID# 19.21.31.000.

Project Proposal:  A Conditional Use Permit, as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to move more than ten (10) cubic yards of material within the shoreland area of Bostic Creek.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                             YES ( x ) NO (  )  N/A (  )

Why or why not? _Recreational___________________________________________

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( x )  NO (  )  N/A ( x )

Why or why not? _Safer for resort guests and chemical storage__________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (  )  N/A ( x )

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES ( x )  NO (  )  N/A (  )

Why or why not? _____________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?    YES (  )  NO (  )  N/A (  )

Why or why not? __No change___________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                     YES (  )  NO (  )  N/A ( x )

Why or why not?  _____________________________________________________

8. Is the project proposal compatible with adjacent land uses?                YES ( x )  NO (  )  N/A (  )

Why or why not? _Recreational use________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES ( x )  NO (  )  N/A (  )

Why or why not? _The pool was there______________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________   

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES (  )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A ( x )

Why or why not? _____________________________________________________     

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                          YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                    YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                       YES (  )  NO (   )  N/A ( x )

Why or why not? _____________________________________________________     

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                YES (  )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                              YES (  )  NO (  )  N/A ( x )

Why or why not? _____________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  Complete by 12/31/2019.

Approved as Presented ( )                             Approved with Conditions  (X)                      Denied  (  )

                                                                                    _____________________________________

                                                                                                            Cody Hasbargen

                                                                                                        Vice Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

RECESS

With no further business before the board, Vice-Chairman Hasbargen called the meeting to recess at 11:26 a.m.

Attest:                                                                          November 13, 2018

__________________________________                _____________________________________County Auditor/Treasurer, Lorene Hanson                    Vice-Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

November 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
November 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman, Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ken Moorman and Buck Nordlof. Absent Edward Arnesen and Jon Waibel.  Also, present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda-

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following addition: Final payment for Gladen Construction.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of November 13, 2018.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims and approval to enter into a Contract with Mary Klinghagen to provide consolation and training for the Service Information System Healthcare claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to authorize Social Service Director, Amy Ballard to enter into a Professional Service Agreement between Lake of the Woods County Social Service Department and Mary Klinghagen for contracting services for providing consultation and training for Social Service Information System (SSIS) healthcare claims, not to exceed $3,000 and commencing on December 1, 2018.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Nordlof, and carried unanimously to approve the following claims: Commissioners Warrants $4,955.74, Commissioners Warrants $ 2,917.44, Commissioners Warrants $16,598.33. Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Social Services Director, Amy Ballard to enter into a Professional Service Agreement

COUNTY AUDITOR

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, and discuss Ditch Assessments.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Revenue-$ 27,329.10, Road & Bridge-$69,068.95, County Devlp. $20,000.00, Joint Ditch- 5,300.00, Solid Waste-$5,172.93. Further moved to authorize the payment of the following Auditor warrants: November 14, 2018-$72,409.45, November 21, 2018-$12,866.60.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/11/2018 For Payment 12/14/2018

Vendor Name                                        Amount

Barnes/Todd                                                               2,000.00

Bollig Inc                                                                      5,911.32

Compass Minerals America                                        4,363.92

Freeberg & Grund, Inc                                                5,325.00

Holen Electric                                                            10,874.00

Howard’s Oil Company                                               2,159.03

Johnson Construction                                                 3,270.00

Koochiching Co Treasurer                                          2,500.00

Lavalla Sand & Gravel Inc                                        30,000.00

LOW Highway Dept                                                    4,143.21

Polk County Highway Dept                                         3,955.07

R & Q Trucking, Inc                                                     2,060.00

Royal Tire Inc                                                              2,969.00

Sandpieper Design LLC                                              2,311.65

Sjoberg’s Inc                                                               2,668.00

Widseth Smith Nolting&Asst Inc                                  2,098.33

Ziegler, Inc                                                                  3,133.31

57 Payments less than  2000    25,969.60

Final Total: 115,711.44

Ditch Assessments-County Auditor/Treasurer, Lorene Hanson met with the board to review the ditch assessments for the 2019 tax roll.

PUBLIC WORKS

Assistant Public Works Director, Boyd Johnson met with the board requesting approval for final payment for SAP 039-614-088 and SAP 39-625-006 to Knife River Material and 039-598-066 to Gladen Construction.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the final payment for SAP 039-614-008 and SAP 039-625-006 for Knife River Materials of Bemidji, MN in the total amount of $586,924.64 and hereby authorize final payment of $79,357.34.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the final payment of SAP 039-598-066 for Gladen Construction, in the total amount of $88,596.00.

COUNTY SURVEYOR-County Surveyor, Donn Rasmussen and Chad Connors met with the board to update the board on the following: Remonumentation projects and section corners placed and working on finishing Gudrid, Spooner, Baudette and Wheelers to finish. Donn also informed the board that he did complete the request from the board for locating the section corner at the property of Chuck Larsen request for a Partial Abandonment of Drainage System, Ditch 36 and that the road is on his property and does not involve any other property owner. Donn Rasmussen informed the board he will be retiring from the position of Lake of the Woods County Surveyor on December 31, 2018 and that the current contract with Widseth Smith Nolting for this position runs until the end of 2020 and they are proposing for Chad Connors to take over the duties of the County Surveyor. The board placed the appointment of County Surveyor and Chuck Larsen Partial Abandonment of Drainage System on the December 11th meeting agenda.

 RECESS-With no further business before the board, Vice-Chairman Hasbargen called the meeting to recess at 10:05 a.m.

Attest:                                                                          December 11, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Vice-Chairman of the Board, Cody Hasbargen

November, 2017

Commissioner Proceedings

November 14, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November14, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman and Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: PERA resolution for Police and Fire and Off site gambling for Order of Police.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes October 24, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and for the MFIP-Biennial Service Agreement.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$11,378.57, Commissioner Warrants-$7,978.27, Commissioner Warrants-$12,402.69.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the 2018-2019 Minnesota Family Investment Program (MFIP) Biennial Service Agreement.

SWCD

Soil & Water Conservation District Resource Technician, Mike Hirst met with the board and updated the board on the One  Watershed One Plan, and reviewed the 2018 County Feedlot Program and Work Plan.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the 2018-2019 MPCA County Feedlot Program Work Plan and authorize Chairman Nordlof to sign.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims, PERA resolution, Support for Paul Bunyan Express, Veterans Grant, Capital and Travel Policy Update, NW Angle Edgeriders and Fraternal Order of Police -off site gambling permit, Government Management Group engagement letter for Cost allocations, Extension Contract and appointments to Extension committee.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $67,551.08- Road & Bridge $36,031.34 –Co. Development- $200.00- Joint Ditch- $4,428.04-Forfeited Tax- $25,549.89-EDA-$6,462.26..                                 

WARRANTS FOR PUBLICATION

Warrants Approved On 11/14/2017 For Payment 11/17/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    7,542.47

Compass Minerals America                                                     3,849.22

Computer Professionals Unlimited Inc                                      3,310.00

Cps Technology Solutions                                                       4,828.85

Government Management Group, Inc                                      3,500.00

Headwater Regional Development Commiss                           8,853.74

Hoffman, Philipp & Knutson, PLLC                                           5,375.00

Howard’s Oil Company                                                            2,494.26

Lakewood Health Center                                                       25,000.00

Lavalla Sand & Gravel Inc                                                       4,082.00

LOW Highway Dept                                                                 7,588.35

Mar-Kit Landfill                                                                       11,478.50

Mn Dept Of Transp                                                                  4,399.21

Powerplan                                                                               7,200.00

R & Q Trucking, Inc                                                                  2,281.50

Rinke-Noonan                                                                          2,850.00

Titan Machinery – Roseau                                                        2,113.70

Woody’s Service                                                                     2,705.62

75 2000  Payments less than 30,770.19

Final Total: 140,222.61

Further moved to authorize the payment of the following auditor warrants: October 25, 2017-$443,520.21, November 1, 2017- $403,428.47, November 1, 2017- $4,053.37, November 7, 2017-$281,290.13, November 8, 2017- $89,625.97.

PERA Resolutions

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 17-11-02

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Jeff Poolman meets all of the following Police and Fire membership requirements:                       

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 17-11-03

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Craig Severs meets all of the following Police and Fire membership requirements:                       

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

RESOLUTION 17-11-04

Paul Bunyan Expressway 

After reviewing the concept of the Paul Bunyan Expressway, Lake of the Woods County Board of Commissioners has made the following conclusions:

     WHEREAS:  The completion of the Paul Bunyan Expressway will provide safer and improved road conditions on Minnesota Highway 371 and provide access to three of the fastest growing counties in Minnesota (Hubbard, Cass, Beltrami),

          WHEREAS:     The completion of the Paul Bunyan Expressway would provide tourist, development, retail, and other economic opportunities leading to stabilization and security in our community as well as the whole 371 corridor,

          WHEREAS:     This concept not only provides opportunity in our community, but will contribute to economic opportunity for a nine county area, namely, Roseau, Lake of the Woods, Koochiching, Itasca, Beltrami, Cass, Hubbard, Clearwater and Crow Wing Counties.

         WHEREAS:       Travel is a major factor in our “Lakes and Pines” region and Minnesota Highway 371 is a major artery route for goods and services into and from the 7 county Metro area

        WHEREAS:       Completion of this road is considered one of the most strategic investments for the state to provide increased property values, tax revenues, employment, better access to education institutes, tourism and the stimulation business development.

        BE IT RESOLVED:    That Lake of the Woods County Board of Commissioners supports the completion of the Paul Bunyan Expressway and encourages the completion of Minnesota Highway 371 as a four lane expressway and as a main artery route into the “Lakes and Pines” region.  It is our conclusion that this concept is positive for our area and that our organization will participate in the meetings to make plans to complete the Paul Bunyan Expressway.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

Operational Enhancement Grant Program

Resolution No 17-11-05

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. 

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to remove the “Consent to Travel from the Capital Expenditure Policy and the Travel Policy.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the application to conduct off-site gambling for NWA Edgeriders for off –site raffles to be conducted at Jerry’s Bar & Restaurant on March 2, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the application to conduct off-site gambling for NWMN Fraternal Order of Police Lodge #8 for off-site raffles to be conducted at Sportsman’s Lodge on February 26, 2018.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to enter into an agreement with Government Management Group for Services Cost Allocation Plans in the amount of $3,600 for fiscal years ending December 31, 2017, 2018, 2019 and authorize Chairman Nordlof to sign.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to appoint the following to the Lake of the Woods  County Extension Committee for a three year term, beginning January 1, 2018- Tabatha Ubel, Nicole Olson and Ken Horntvedt.

11—14-17

Kelly Creek  Road Vacation

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to authorize Michelle Moren, from Patrick D. Moren Law Firm to file action in Lake of the Woods County District Court to clear up one of the parcels of real property affected by the vacation of Kelly Creek Road, which was unknown.

Extension Contract

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the School lease payment has increased by $50 per month which will include the telephone line, and will bring the contract to the next board meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board discussed the Township Road Inventory with the board. The board requested Tim to contact Rinke Noonan Law firm and ask if they are available to meet with the board to discuss this further. Tim will contact them and get back to the board. Tim also presented two resolutions for the board to pass so he can apply for funds to defer the cost of construction on 1st Ave NW and 15th St. SW.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

RESOLUTION NO 17-11-06

Supporting Pursuit of Local Road Improvement Program Funding

WHEREAS, Local Road Improvement Program (LRIP) funds are available for local agency projects meeting Routes of Regional Significance or Rural Road Safety criteria; and

WHEREAS, Lake of the Woods County and the City of Baudette have identified 1st Ave NW (CSAH 23) as a local road that would have a positive impact to the community through reconstruction; and

WHEREAS, Lake of the Woods County will maintain the road for the lifetime of the improvements.

NOW THEREFORE, be it resolved by the Board of Commissioners of the County of Lake of the Woods, Minnesota:

  1. That Lake of the Woods County hereby supports the application for the Local Road Improvement Program Grant for the reconstruction of 1st Ave NW (CSAH 23).

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following

RESOLUTION NO 17-11-07

Supporting Pursuit of Local Road Improvement Program Funding

WHEREAS, Local Road Improvement Program (LRIP) funds are available for local agency projects meeting Routes of Regional Significance or Rural Road Safety criteria; and

WHEREAS, Lake of the Woods County has identified 15th Ave SW (TR 390) as a local road that would have a positive impact to the community through reconstruction; and

WHEREAS, Lake of the Woods County will maintain the road for the lifetime of the improvements.

NOW THEREFORE, be it resolved by the Board of Commissioners of Lake of the Woods County, Minnesota:

  1. That Lake of the Woods County hereby supports the application for the Local Road Improvement Program Grant for the reconstruction of 15th Ave SW (TR 390).

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board requesting approval for reviewed/revised job descriptions.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approval of all job descriptions effective November 14, 2017 and authorize Human Resource Director, Savanna Slick to send all job descriptions to MRA to be reevaluated that have not been evaluated in the last year.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:45 p.m.

Attest:                                                                          Approved November 28, 2017

___________________________________              _____________________________________

County Auditor//Treasurer, Lorene Hanson                   Chairman of the Board, James Nordlof

November, 2016

Commissioner Proceedings

November 15, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 15, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Ed Arnesen, Thomas Hanson and Buck Nordlof. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Election, Closed Sessions and Personnel Committee.  

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the official and summarized minutes of October 25, 2016.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the minutes of Public Hearing for Ditch 26 & 7, dated October 27, 2016, with changes.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the minutes of Public Hearing for Ditch 28, dated November 1, 2016.

EMERGENY MANAGEMENT

Emergency Management Director, Jill Olson met with the board requesting Chairman Moorman’s signature for the Fire Wise Hazard Mitigation Grant.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign the State of Minnesota, Commissioner of Natural Resources, Division of Forestry and Lake of the Woods County, under the Firewise/Hazard Mitigation Risk Reduction Program, effective May 1, 2016, thru May 1, 2017, with the total project cost of $32,000, which Grantee agrees to match at least $18,500 of the project.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to purchase a Digital in Car Video Camera.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to authorize County Sheriff, Gary Fish to purchase a Digital in Car Video Camera from Watch Guard in the estimated amount of $13,560, with funding from the Sheriff’s Budget.

SHERIFF/ATTORNEY

County Sheriff, Gary Fish met with the board requesting approval to enter into Joint Powers Agreements with the State of Minnesota, through the Department of Public Safety, Bureau of Criminal Apprehension to utilize the criminal justice data communications network for the Attorneys Office and the Sheriff’s Office.

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

RESOLUTION NO. 2016-11-01

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF

WHEREAS, the County of  Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible.  The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED by the County Board of Lake of the Woods, Minnesota as follows:

  1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its County Attorney and Sheriff are hereby approved. 
  2. That the County Sheriff, Gary Fish, or his or her successor, is designated the Authorized Representative for the Sheriff.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Daryl Fish, Chief Deputy Sheriff is appointed as the Authorized Representative’s designee.
  3. That the County Attorney, James Austad, or his or her successor, is designated the Authorized Representative for the County Attorney.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Dena Pieper, Legal Secretary/Paralegal is appointed as the Authorized Representative’s designee.
  4. That Kenneth Moorman, the Chair of the County of Lake of the Woods, and County Auditor/Treasurer, Lorene Hanson, the County Board Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements.

Passed and Adopted by the Lake of the Woods County Board on this 15th day of November, 2016.

CJDN Agreement

County Sheriff, Gary Fish met with the board requesting approval to enter into a CJDN Subscriber Agreement. This Court Data Services Subscriber Amendment is utilized for Court Records to assist their agency with duties.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize County Sheriff, Gary Fish to enter into the CJDN Subscriber Agreement and authorize County Sheriff, Gary Fish and Chairman Moorman to sign.

COUNTY ATTORNEY

County Attorney, James Austad met with the board requesting approval to enter into a CJDN Subscriber Agreement, which is utilized for Court Records to assist his office with duties.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize County Attorney, James Austad to enter into the CJDN Subscriber Agreement and authorize County Attorney, James Austad and Chairman Moorman to sign.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 3,703.42; $16,913.52; $7,484.74.

Health Care Services-MN-Sure

The board reviewed the draft letter on MN Sure Insurance, the rising costs and the delivery of health care service. The board requested that this letter be sent to our Federal and State Representatives.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the MN Sure Health Care letter and authorize Chairman Moorman to sign.

Human Resources

Human Resource Director, Karen Ose met with the board to discuss the salary grade level for Deputy Auditor/Treasurer-Motor Vehicle Supervisor/Board Secretary.  This job description was sent to an outside evaluation firm and it was recommended that it be increased one grade due to the increased responsibilities of the position.  The Personnel Committee discussed the recommendation and agreed that it should be brought to the Boards’ attention for their determination.  As such, the Board agreed that the position be changed to a Grade Level 11.

Motion

Motion was made by Commissioners Beckel, seconded by Commissioner Hanson and carried unanimously to approve the Deputy Auditor/Treasurer, Motor Vehicle Supervisor/Board Secretary to Grade 11, Step 12, $23.67 per hour, points 261, effective November 21, 2016.

Recess

The meeting was called to recess at 10:12 a.m. and reconvened at 10:15 a.m., as follows:

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $47,683.73, Road & Bridge $53,386.27, County Devel.$4,355.00, Solid Waste, $33,087.43, EDA, $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/15/2016 For Payment 11/18/2016

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    4,130.95

Computer Professionals Unlimited Inc                                  3,193.00

Howard’s Oil Company                                                           4,131.37

Johnson Auto & Machine                                                        2,174.52

Liberty Tire Recycling, LLC                                                      7,390.01

LOW Highway Dept                                                                  7,448.46

Mar-Kit Landfill                                                                        11,456.50

Marco Technologies LLC                                                      12,532.97

Mn Dept Of Transp                                                                 13,991.91

Northern Light Region                                                             3,093.00

Nuss Truck & Equipment                                                          5,001.28

Outdoors Again                                                                        2,078.91

R & Q Trucking, Inc                                                                  2,505.10

Rinke-Noonan                                                                          3,005.00

Traffic Marking Service, Inc.                                                  13,656.58

Widseth Smith Nolting&Asst Inc                                            2,266.67

Woody’s Service                                                                       2,381.64

Ziegler, Inc                                                                                2,253.57

92 Payments less than 2000  35,865.55

Final Total: 138,556.99

Further moved to authorize the payment of the following auditor warrants: October 26, 2016 – $449,166.79, November 2, 2016 – $420,573.85, November 9, 2016 – $131,947.52.

2017 Health Insurance

County Auditor/Treasurer Lorene Hanson met with the board and reviewed the health insurance premium increase and the County share.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve an increase of the caps an additional $40.00 per month for both single and family.

DNR, METALLIC MINERAL LEASE SALE

Vicki Sellner, met with the board and informed the board that the DNR plans to hold a lease offering of state-owned metallic mineral leases for 506 mining units in Northern Minnesota in early 2017, and that Lake of the Woods County is in the area with 25,566 acres of state land.

SENIOR MEALS

Cynthia Christopherson met with the board and presented the 2015 Annual Report for Meals on Wheels and meals served at the Brink Center.

2017 SOLID WASTE ASSESSMENTS

Public Works Director, Tim Erickson met with the board requesting approval for 2017 Solid Waste fees, informed the board that he is working on a Solid Waste charge back fee formula  for work done by the Public Works Department for Solid Waste Department and working on Public Works Procedural and Policy Manual.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2017 Solid Waste Assessment fees at $110.00 for everyone except the seasonal resorts/hotels (leaving them at $86).

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following disposal fees: Semi trailer tire disposal – $10.00 per tire, Tractor tire disposal – $25.00 per tire, TV disposal fee – $25.00, Appliance disposal fee  – $5.00 for microwave size and larger.

COUNTY AUDITOR/TREASURER

2017 Con-Con Funds

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the 2017 Con-Con Fund distributions, payable 2017.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following Con-Con distributions to the following:

2017 Con-Con

Baudette Arena Association                           $20,000

Beaver Control                                                $10,000

Drainage Account                                           $10,000

Williams Arena Association                            $  7,000

Baudette Chamber Projects                            $  5,850

Baudette Community Foundation-Grand      $  4,000

EDA-                                                              $10,000

Friend Against Abuse                                     $  2,500

L/W Historical Society                                   $  7,500

L/W Humane Society                                     $  6,000

University of MN Extension                          $  2,000

Williams Public Library                                  $     650

Joint Powers Nat. Res. Board                         $  1,000

Keep It Clean                                                  $  2,500

L/W Rod and Gun Club- Range Impr.           $  1,500

L/W School Trap Team- Opera. Expense       $  2,000

L/W Sr. Fishing                                               $  2,000

North West Monument Project                       $  5,000

Rinke-Noonan-Retainer Drainage                  $  2,400

S. Louis County- (NCLUCB)                                    $  2,000

Take-A-Kid Fishing                                        $  1,000

Widseth Smith Nolting                                   $16,000

Auditing Fees                                                 $     800

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 1:05 p.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director met with the board and presented an condition use permit for Dean and Shirely Wiersma to allow applicant to conduct a commercial business consisting of welding fabrication, vehicle sales and service and general repair shop in a Rural Residential District. Josh informed the board that the Planning Commission’s recommendation is to approve the Conditional Use Permit with conditions.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following Conditional Use Permit for Dean and Shirley Wiersma with conditions:

Name of Applicant:  Dean and Shirley Wiersma                                            Date:  November 15, 2016

Location/Legal Description:  A 5.86 acre tract (336’x760’) in the S½SE¼SE¼ of Section 18, Township 161N, Range 31W

Project Proposal:  To allow applicant to conduct a commercial business consisting of welding fabrication, vehicle sales and service and general repair shop in a Rural Residential District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not? Adjacent to another Conditional Use Permit (CUP) and in the 172 growth corridor.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  ) N/A (  )

Why or why not? Adequate parking has been addressed on the site. Septic system is in compliance. Waste oil, antifreeze and other potential contaminants to be collected and disposed of properly

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  Sedimentation and nutrient loading of water bodies is not an issue as the site is not located in the shoreland area.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not? Minimal alteration of the site was conducted for the construction of the shop building.

5.  Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? Site is not located in the floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? Erosion is not an issue as the property is flat and has a good vegetation established.

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?  Parallel to County Road #73.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Next to another Conditional Use Permit business.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? Project area is not located in the shoreland area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (X)  NO (  )  N/A (  )

Why or why not? Liquid waste to be collected and disposed of properly and the septic system is in compliance.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? Not located in the shoreland area.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not?  Septic up to date.       

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? Not located in the shoreland area of public waters and the use of the property has no effect on the types, uses, and numbers of watercraft to be on public waters.

14.  If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                 YES (  )  NO (  )  N/A (X)

Why or why not? No storage tanks are proposed with this request.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                 YES (X)  NO (  )  N/A (  )

Why or why not? Property has a good visual barrier on the north and west sides of the property. Due to the type of business requested, a visual barrier on the south side of the property would not allow viewing of products from County Road 73. A driveway easement and existing business is located on the east side of the property and does not require a buffer.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  One 4’x8’ on posts facing roadway.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Parking on site for up to ten (10) vehicles.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

  1. Hours of operation are Monday through Saturday from 8:00 a.m. to 5:00 p.m.
  2. No more than ten (10) vehicles, either for sale or being repaired, to be present on the property at any given time.
  3. No more than ten (10) goods produced on site to be displayed outside at any given time.
  4. One (1) 4 foot by 8 foot sign, facing County Road 73, is allowed.

Approved  as Presented  (  )                                     Approved with Conditions  (X)                   Denied  (  )

                                                                                    _____________________________________

                                                                                                            Kenneth Moorman

                                                                                                        Chair, County Board

Jamie Negus Conditional Use Permit

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the Planning Commissioner met on November 2, 2016 and reviewed the conditions placed upon said Conditional Use Permit for Jamie Negus and informed the board that Jamie Negus requested an extension of his timeline to establish the visual barrier. Josh explained that Jamie planted 60 White Spruce trees on three sides of the storage area, however, with the high unusual amount of rainfall this summer, several of the trees died, and also not being able to get to the site due to the wetness of the ground; and most likely the trees that would be planted would die. Josh informed the board that the Planning Commission recommended granting a one year extension and allowing him to plant Native Willow while still giving him the option of planting White Spruce if he desires.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the one year extension for Jamie Negus by allowing him to plant either Native Willows or White Spruces trees.

Recess

The meeting was called to recess at 1:15 p.m.

DITCH 26&28-

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 1:16 p.m. and open Ditch Authority Meeting for Ditch 26 & 28.

Ditch 26

Discussed Ditch 26 and the need to determine a work plan, such as cleaning out brush first, which could cost between $20,000 to $30,000, then they can determine what the next steps will be for Ditch 26.

Ditch 28

Discussed the outstanding balance owed to the general fund of $33,000 for work completed on Ditch 28. After this is paid back, Public Works Department will figure out what is needed to be fixed and then hold another Public Hearing to determine ditch assessments.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the Public Hearing at 1:30 p.m. and open the regular meeting.

Ditch 26

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to set Ditch 26 Assessment in the amount of $20,468.10 for a one-year assessment for 2017; and to direct Public Works Director Tim Erickson to review the additional repair costs and report back to the County Board in early  2017 for future assessments.

Ditch 28

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to set Ditch 28 Assessment in the amount of $34,099.75 for a one-year assessment for 2017, with an interest rate of 1% to pay back the Revenue Fund; and to direct Public Works Director Tim Erickson to review the additional repair costs and report back to the County Board in early 2017 for future assessments.

Closed Sessions

Motions

Motion was made by Commissioner Patty Beckel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 2:00 p.m. and open the closed session pursuant to MN Stat.§13D.03, Subd. 1(b), Union Negotiations. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor-Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting at 2:07 p.m.

Motion was made by Commissioner Patty Beckel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 2:08 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. (3), Security Issues. Present were:  County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor/Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting at 2:25 p.m.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Patty Beckel and carried unanimously to close the regular meeting at 2:30 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were:  County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting at 3:55 p.m.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 3:56 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 1, (b) (c), Land Negotiation. Present were:  County Attorney Jim Austad, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.


Motion was made by Commissioner Tom Hanson, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting at 4:00 p.m.

Correspondence

The County Board acknowledged a letter from MN Pollution Control Agency regarding the Score Block Grant Fiscal Year 2017.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 4:05 p.m.

Attest:                                                                                     November 29, 2016

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

===============================================================================================================================================================================

Commissioner Proceedings

November 29, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 29, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Thomas Hanson and Buck Nordlof. Absent: Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Ditch Letter, Life Flight, Human Resources, and Valley Life Flight.  

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of November 15, 2016.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims: Commissioners Warrant’s $5,449.97, Commissioners Warrant’s $4,470.18, Commissioners Warrant’s $16,140.36.

Joint Powers Agreement

Social Service Director, Amy Ballard met with the board requesting approval to enter into an Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension for use of data communications network.

Resolution

The following resolution was offered by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the following resolution:

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY

    SOCIAL SERVICES

Resolution No. 16-12-02

Whereas; the County of Lake of the Woods on behalf of Social Services desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible.  The Joint Powers Agreement further provides the County with the ability to add modify and delete connectivity, systems and tools over the five year life of the agreement. 

NOW, THEREFORE, BE IT RESOLVED; by the County Board of Lake of the Woods County in Baudette, MN as follows:

  1. That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its Social Services department are hereby approved.  A Copy of the Joint Powers Agreement is attached to this resolution and made a part of it. 
  2. That the Director, Amy Ballard, or her successor, is designated the Authorized Representative for Social Services.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. 
  3. That Ken Moorman, Chair of the County Board of Commissioners and County Auditor/Treasurer, Lorene Hanson, the county board clerk, are authorized to sign the State of Minnesota Joint Powers Agreement. 

Passed and Adopted by the Lake of the Woods County Board on this 29th day of November, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the claims against the County as follows: Revenue $35,817.26, Road & Bridge $3,979.15, County Devel.$850.00, Joint Ditch $400.00, Solid Waste, $3,639.92, EDA, $2,283.95.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/28/2016 For Payment 11/30/2016

Vendor Name                                                    Amount

Hoffman, Philipp & Knutson, PLLC                                    15,300.00

Lakewood Health Center                                                       4,139.84

Marco Technologies LLC                                                    4,691.81

Midwest SteepleJacks Inc                                                    9,430.00

33  Payments less than 2000  13,408.63

Final Total: 46,970.28

Further moved to authorize the payment of the following auditor warrants: November 16, 2016 – $11,150.24, November 17, 2016 – $368,895.50, November 17, 2016 – $(43.74)- November 23, 2016- $20,936.34.

Tower Space Lease

County Auditor/Treasurer Lorene Hanson met with the board and presented a Tower Space Lease from Wikstrom Telephone Inc. for use of tower space. County Sheriff, Gary Fish informed the board that there were not to be any cost associated with the usage of the tower space. The revised contract states two years free and then a cost of $200.00 per month thereafter. Gary stated that he would not approve this and will report back to the board at the next meeting.

University Of North Dakota.

County Auditor/Treasurer Lorene Hanson met with the board and presented the 2017 Medical Examiners Services Contract to the board. Lorene informed the board that the current contract is based on the 2015 population estimate, and per agreement, they are increasing the rates by 2.5% in the contract.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2.5% increase to the Medical Examiners Contract and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign.

Union Health Insurance Contract

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the Union Health Insurance Contract and explained that she requested language changes per County Attorney and they did not make the requested changes. The board stated that they will approve it this year, but requested that they make changes for next year.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the Union Insurance Contract for 2017.

VALLEY MED FLIGHT, INC.

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the county received notification of renewing their membership with Valley Med Flight in the amount of $16,092.50 for 2017 services.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to renew Valley Med Flight membership for 2017 in the amount of $16,092.50.

Ditch Letters

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Ditch Letter that the Ditch Authority requested to be drafted. The board requested that the estimated ditch tax be included in the courtesy letter.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the Ditch Letter and authorize Chairman Moorman to sign.

SHERIFF

Federal Boat and Water Grant

County Sheriff, Gary Fish met with the board and requested approval for Federal Boat and Water grant.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve County Sheriff, Gary Fish to sign the Conflict of Interest form for the Federal Boat and Water Grant.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 16-11-03

WHEREAS, under the provisions of M.S. § 84.026 Subd. 1 the State is empowered to enter into this grant; the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor/Treasurer and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of October 1, 2016 through January 31, 2017 in the amount of $69,742.00 and authorize Sheriff Fish and Chairman Moorman to sign.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Assistant Public Works Director, Boyd Johnson met with the board requesting final payment for Co. Road 17.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the final payment for SP 068-617-007, SP 039-070-005, SP 068-617-006 and SP 039-617-008 in the amount of $249,162.98.

Landfill

Tools

Landfill Supervisor, Ted Furbish met with the board requesting approval to purchase tools for the

Landfill.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of tools for the Landfill for up to $ 3,000.

Oil Filters

Landfill Supervisor, Ted Furbish informed the board of the issues they are encountering with the disposal of oil filters. He explained to the board that the new vendor that picks up oil filters does not stop at the land fill for county staff to inventory the used oil filters and therefore cannot verify the bills and amount due to the vendor. He requested that all service centers in Lake of the Woods County drop them off at the landfill and the vendor can pick them up there. The consensus of the board was that Ted could call the services centers and notify them of the change in procedures of the disposal of oil filters.

FRIENDS AGAINST ABUSE

Executive Director, Jenelle Feller met with the board requesting support for the Friends Against Abuse program for Lake of the Woods County. Jenelle informed the board that this program has been in existence here for sixteen (16) years. The program helps victims of domestic violence, sexually assaulted and assault victims. The board informed Jenelle that the board approved $2,500 for Friends Against Abuse at the November 15, 2016 board meeting.

RECESS

The meeting was called to recess at 10:05 a.m. and reconvened at 10:12 a.m.

HUMAN RESOURCES

Human Resources Director, Karen Ose met with the board and requested to set a date for interviews for the Human Resource Director. The board set a special session for December 7, 2016 at 8:00 a.m. for interviews.

FILE OF LIFE

Chairman Moorman informed the board that the “File of Life Campaign” would like to request funding for mailing out the File of Life packets.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to allocate up to $3,000 for the File of Life Campaign with funding from the unallocated account, and for the committee to request funds as needed up to the allocation amount.

CLOSED SESSIONS

Motions

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Patty Beckel and carried unanimously to close the regular meeting at 10:30 a.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were:  County Attorney James Austad, Commissioners: Hanson, Nordlof, Moorman, and Beckel.

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the closed session at 12:08 p.m. and open the regular meeting.

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 12:12 p.m. and open the closed session pursuant to MN Stat.§13D.03, Subd. 1(b), Union Negotiations. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor-Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman and Beckel.

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the closed session and open the regular meeting at 12:40 p.m.

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the regular meeting at 12:41 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were:  County Attorney Jim Austad, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, and Beckel.

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the closed session and open the regular meeting at 12:46 p.m.

Correspondence

The County Board acknowledged the following: MCIT-2016 Annual Meeting December 5, 2016 and County TV Services letter.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 12:47 p.m.

Attest:                                                                                     December 13, 2016

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

November, 2015

Commissioner Proceedings

November 24, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Vice- Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Tom Hanson, and Patty Beckel. Absent Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Cell phone stipends, PERA resolution for correctional plan and Cigarette License.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: Sheri Stebakken to St. Paul on December 2-3 for MRC2 Payments; Lorene Hanson to St. Cloud on December 6-8 AMC Conference; Lorene Hanson and Rita Hasbargen to St. Cloud on December 10-11 for Year End Financial and Payroll.

 Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of November 10, 2015.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims:

                                                            Commissioners’ Warrants $ 10,946.52

                                                            Commissioners’ Warrants $ 25,240.63

Cell Phone Stipends

Social Service Director, Amy Ballard met with the board requesting approval for cell phone stipends for Social Workers, Alison Hauger and Joanna Onstad.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve cell phone stipends for Alison Hauger and Joanna Onstad in the amount of $60.00 per month.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

Revenue                      $  17,647.62

                                                Road & Bridge           $   62,386.61

                                                Solid Waste                 $    3,854.60

EDA                            $    3,877.20

                                         87,966.03

WARRANTS FOR PUBLICATION

Warrants Approved On 11/24/2015 For Payment 11/25/2015

Vendor Name                                                    Amount

                                                 Angle Outpost Resort                                                      3,810.70

Compass Minerals America                                               2,086.17

Gladen Construction, Inc.                                              46,682.50

Lavalla Sand & Gravel Inc                                                6,400.00

Mn Dept Of Transp                                                            2,526.43

Msop-Mn Sex Offender Prgrm-462                                   2,098.40

Northwest Community Action, Inc                                   2,930.00

R & Q Trucking, Inc                                                           3,155.10

41 Payments less than 2000   18,276.73

Final Total: 87,966.03

    Further moved to authorize the payment of the following auditor warrants:

                                                November 11, 2015                $261,380.11

                                                November 11, 2015                $     (480.00)

                                                November 12, 2015                $ 997,898.17

                                                November 12, 2015                $        246.50

                                                November 17, 2015                $     5,812.99

Lost Warrant

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to issue a loss warrant.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously carried to approve the application and affidavit for lost warrant for Jennifer Erickson dated June 12, 2015 for $32.64 without furnishing indemnifying bond.

Cigarette Licenses

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for cigarette license for Lindner-Hagen Grocers, Inc. DBA Lake of the Woods Foods and Nels Holte, DBA Wash N Go.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Cigarette License for Lindner-Hagen Grocers, Inc. DBA Lake of the Woods Foods effective January 1, 2016 thru June 30, 2016.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve a cigarette License for Nels Holte, DBA Wash N Go effective December 1, 2015 thru June 30, 2016.

Part-time Dispatcher

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for hire date for Donald Castle.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve October 13, 2015 as the effective date of hire for Donald Castle.

Hoffman, Philipp, & Knutson, PLLC Contract

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to enter into a year-end audit contract with Hoffman, Philipp, & Knutson, PLLC audit contract which  can be three or five year contract. Lorene recommended a five year contract.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve a five year contract for year ending 2015 thru 2019 at $26,700 per year, provided activities and expenditures remain approximately the same and unexpected circumstances will not be encountered during the audit.

Snowmobile Trails Assistance Program

County Auditor/Treasurer, Lorene Hanson met with the board and presented the 2016 Snowmobile Maintenance and Grooming Grant Agreement.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the State of Minnesota Snowmobile Trails Assistance Program Maintenance and Grooming Grant Agreement for 2016 with the following funding amount: Big Travers for $20,641.2, Border Trails TJ Grooming/BISF#3 for $90,914.80 and NW Angle Edgeriders for $49,565.60 effective July 1, 2015 thru June 30, 3016 and authorize chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign.

PERA

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to conduct a vote on Social Security coverage for eligible Correctional Plan members thru PERA. This allows employees to vote again, and thereafter will remain as they decided, an also to allow all new hired eligible employees to have social security coverage.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to conduct a vote on the Social Security coverage for eligible Correctional Plan members with a divided vote process and a referendum date of March 1, 2016.

PUBLIC WORKS

Solid Waste Assessments for 2016

Public Works Director, Tim Erickson met with the board to review the 2016 Solid Waste Assessments.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof, and carried unanimously to approve the 2016 Solid Waste Assessment fees.

MIS DEPARTMENT

First Responder App

MIS Director, Peder Hovland and GIS Specialist, Daniel Fish met with the board to discuss the First Responder Notification App.  ProWest will develop an App for the county for First Responders in the amount of $975.00.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of the First Responder notification app in the amount of $975.00 with funding from the 911 fund or the revenue fund if 911 funds cannot be used.

Copy Machines

MIS Director, Peder Hovland met with the board requesting authorization to update on copy machines.  Peder recommends to have one machine in the work room that is dual (color/black print), update Auditor/Treasures copy machine and  transfer the current machine to the Extension office and order a dual copy machine for the Attorneys office.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the set up changes on copy machines with Marco. 

Law Enforcement Center Equipment

MIS Director, Peder Hovland met with the board requesting authorization to purchase equipment for the Sheriff’s Office.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of Law Enforcement Equipment with $4,244.61 from the Sheriff’s fund and $2,603.85 from the 911 fund.

Recess

The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

Closed Session

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to close the regular meeting at 10:50 a.m. and open the closed session pursuant to MN Statute § 13D.03, subd. 1(b), Labor Negotiations. The following were present: Commissioner Moorman, Hanson, Nordlof, Beckel, and County Auditor/Treasurer, Lorene Hanson. Commissioner Arnesen was available by phone conference.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to close the closed session at 11:10 a.m. and open the regular meeting.

RECESS

With no further business before the board, Vice-Chair Moorman called the meeting to recess at 11:11 a.m.

Attest:                                                                                                 Approved: December 15, 2015

__________________________________                                        ______________________________

Lorene Hanson, County Auditor/Treasurer                                        Edward Arnesen

Chairman of the Board

November, 2014

Commissioner Proceedings

November 12, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Wednesday, November 12, 2014 in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Ed Arnesen, Patty Beckel, Tom Hanson and Buck Nordlof.   Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: Snowmobile contract, Department Head evaluations, Williams Fire Department, Resignation of Christina Husbands and Lorene Hanson travel. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Nordlof to approve the consent agenda as follows: Josh Stromlund November 16-17, Wetland Stakeholders meeting, St. Cloud/West Metro Area and on November 24-25 to St. Cloud for WACA Technical Team Meeting; Tim Erickson to attend the Minnesota Toward Zero Deaths Conference to be held November 13 & 14, 2014 in Duluth, and Lorene Hanson on November 18-19 for Auditor/Treasurer training in St. Paul.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of October 28, 2014 regular meeting.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                      $35,943.26

                                                Road & Bridge           $33,623.31

                                                Co. Devel.                   $     861.00

                                                Solid Waste                 $23,661.18

                                                EDA                            $  1,500.00

Further moved to authorize the payment of the following auditor warrants:

WARRANTS FOR PUBLICATION

Warrants Approved On 11/12/2014 For Payment 11/14/2014

Vendor Name                                                                Amount

Cenex Co-Op Services, Inc.                                                 8,799.38

Dell Marketing, Lp                                                                  4,410.52

Farmers Union Oil Co.                                                         4,118.69

Howard’s Oil Company                                                         2,591.98

KRIS Engineering Inc                                                            2,363.84

LOW Highway Dept                                                               6,950.61

Mactek Systems Inc                                                             10,709.50

Mar-Kit Landfill                                                                    12,153.15

TrueNorth Steel                                                                     4,135.88

Woody’s Service                                                                   5,803.12

Ziegler, Inc                                                                            3,995.15

80 Payments less than 2000   29,556.93

Final Total:  95,588.75

October 28, 2014            $   432,048.26

October 30, 2014            $   334,579.83

                                                October 31, 2014            $        (300.00)

                                                November4,2014            $       8,426.40

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

DNR Lease- U.S. Customs and Immigration Video Phone Site

County Auditor/Treasurer Mark E. Hall met with the board requesting approval to enter into a lease with the State of Minnesota for a U.S. Customs and immigration Video Phone Site that is located on State land the will expire on December 31,2014for the purchase of service agreement.

Motion

Motion was made by Commissioner Arnesen to authorize Chair Beckel to sign the Miscellaneous Lease # LMIS000652 for the use of State land for the U.S. Customs and Immigration Video Phone Site effective January 1, 2015 thru December 31, 2024 and authorize County Auditor/Treasurer, Mark Hall to remit $500 payment to cover the lease payment till 2024, contingent approval by County Attorney, James Austad. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Snowmobile Trails Maintenance and Grooming Grant Agreement

County Auditor/Treasurer, Mark Hall met with the board requesting approval to enter into the 2015 Snowmobile Maintenance and Grooming Grant Agreement for the Maintenance and Grooming for the Big Traverse Snowmobile Trail $21,926.73; Border Trails Snowmobile Trail $97,241.82 and NW Angle Edgeriders $52,995.54, total grant of $172,164.09.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Beckel and County Auditor/Treasurer, Mark Hall to sign the 2015 Snowmobile Maintenance and Grooming Grant Agreement for the maintenance and grooming of trails effective July 1, 2014 thru June 30, 2015 in the amount of $172,164.09. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Revenue and Expenditure Guidelines

Chief Deputy Auditor/Treasurer, Lorene Hanson met with the board and reviewed the Revenue and Expenditure Guidelines.

County Development-Con-Con Funds

Chief Deputy Auditor, Lorene Hanson met with the board to finalize the 2015 Con-Con funds request.

Motion

Motion was made by Commissioner Arnesen to make allocations to the following organization from the ConCon funds, payable in 2015:

Baudette Arena Assoc                              $17,500

                                    Williams Arena Assoc                               $  6,000

                                    Baudette Chamber-Project                     $  3,800                                                                                    Baudette Community Foundation           $  4,000

                                    Economic Dev-Marketing/Operational$10,000

                                    Clementson Cemetery(upgrade Eastern Side)$      500(Project Specific)

                                    Depot Preservation (Doors/gutters)                      5,000(Up to receipts)                                                               LOW Historical Society                           $12,500

                                    LOW Humane Society-support                 $  5,000

                                    University of MN Extension                     $  2,000

                                    Williams Public Library                          $      650

                                    JT Powers Natural Resource Board       $  1,000

                                    LOW Rod and Gun Club-(Trap Machine)          $  2,000

                                    LOW School Trap Team (Operational Exp)   $ 1,000

                                    LOW Sr. Fishing (LOW Chapter)              $  1,500

                                    Rinke-Noonan-Retainer-Drainage         $  2,400

                                    St. Louis County Aud(NCLUCB)              $  2,000

                                    Take A Kid Fishing                                      $      600

                                    Widseth Smith Nolting                             $16,000

                                    Auditing Fees                                               $      800

                                                                                                            $94,250

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Potato Day Funds

Chief Deputy Auditor, Lorene Hanson informed the board that the Potato Day Committee requested their funding for support for Potato Day and that she requested it be paid by Auditor’s Warrant. The consensus of the board was to issue an Auditor’s warrant.

HUMAN RESOURCE DEPARTMENT

Chair Beckel informed the board that they need to adjust the Human Resource Budget for 2015. The board requested that Chief Deputy Auditor, Lorene Hanson adjust the budget. Chair Beckel informed Human Resource Director, Karen Ose that the county does allow cell phone stipends. 

2015 Health Insurance Contribution

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the increase of Health Insurance premiums.

Motion

Motion was made by Commissioner Arnesen to set the 2015 county contribution for family health insurance up to $1,075 per month and single health insurance up to $725.00 per month. The public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2015 Budget

County Auditor/Treasurer Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the 2015 budget. The board set December 2, 2014 at 7:30 a.m. to meet and review the proposed budget.

RECESS

The meeting was called to recess at 10:34 a.m. and reconvened at 10:39 a.m.

SOCIAL SERVICES

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims for the Social Services department.

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

Commissioners Warrants        $9,619.00

Commissioners Warrants        $3,984.00

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Gary Fish and Emergency Management Director, Christina Husbands met with the board to discuss and review the Security Policy. The board requested that Christina pass the policy to Human Resource Manager, Karen Ose to review and place in the Personal Policy.

Resignation

County Sheriff, Gary Fish and Emergency Management Director, Christina Husbands met with the board and presented a letter of Resignation from Christina Husband.

Motion

Motion was made by Commissioner Hanson to accept the resignation for Emergency Management Director, Christina Husbands effective November 26, 2014. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

UNION CONTRACT

Chair Beckel discussed the Union Contract for Solid Waste and a step increase for Highway Office Manager/Accountant.

Motion

Motion was made by Commissioner Arnesen to approve the 2015 Solid Waste Union Contract with a two percent (2%) cost of living adjustment and one (1) step unless employees are maxed and authorize Chair Beckel and Chief Deputy Auditor, Lorene Hanson to sign, contingent approval of County Attorney, James Austad. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to grant step increase for Highway Office Manager/Accountant, Marti Carlson to step 9, effective January 1, 2015. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ASSOCATION OF MN COUNTIES

Chair Beckel informed the board that at the AMC District Meeting they discussed potential 2015 legislative actions as follows:

  • Assessor Accreditation
  • County Program Aid
  • Restoring Public Health Grants
  • Mental Health Initiatives
  • Transportation Funding

Chair Beckel also informed the board that she will speak with Human Resource Director, Karen Ose to see when a good time would be to do Department Head Evaluations.

OLD/NEW BUSINESS

The board reviewed Old/New Business and removed Human Resource and Flooding/Water from the Old/New Business.

PUBLIC WORKS DEPARTMENT

Government Center Renovation

Public Works Director, Tim Erickson met with the board and informed them that there were no bids received from contractors out of the area.  He suggested that County staff do the work in the Auditor/Treasurer office to expand the MIS department. He estimates the project cost to be around $5,000. The board concurred with Tim’s suggestion that County staff do the re-model.

Clementson Park

Public Works Director, Tim Erickson informed the board that the State is still working on the details of the conveyance of the Clementson property to the County.  MnDOT was notified of two culturally sensitive areas on the property during past projects, which must be identified in any future plans the County may have. The County will not be able to do anything within that boundary. Tim will keep them informed on any updates on the property transfer.

WILLIAMS FIRE DEPARTMENT

Commissioner Moorman discussed the possible in-kind service that the Williams Fire Department may need to replace a well tank for holding of water for the re-filling of fire trucks. Public Works Director, Tim Erickson is looking into this project.

RADIO BASE STATION

Public Works Director, Tim Erickson informed the board that he was contacted by MnDOT about the Marine Band Radio Base Station. The transmitter needs to be replaced, and MnDOT is considering removing it without replacement.  Tim informed them that the station is used by local residents and tourist when they are in distress on the lake. DOT informed him that the estimated cost for a new transmitter is $36,000.  Legislators would need to allocate the money, but MnDOT cannot request that funding.  They would need someone else to ask for it. Tim informed the board that he will look into this.

Correspondence

The board acknowledged a thank-you letter from the Williams Library.

RECESS

With no further business before the board, Chair Beckel called the meeting to recess at 11:53 a.m.

Attest:                                                                                     Approved: November 25, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

================================================================================================

Commissioner Proceedings

November 25, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 25, 2014 in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Patty Beckel, and Buck Nordlof. Absent, Commissioners Ed Arnesen and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Gambling Permit, Department Head evaluations, Travel for Todd Canfield, Lorene Hanson and Christina Hultman, gambling permit, score grant, Whole community meeting on December 3, 2014, Roosevelt tower and Snowmobile Bridge. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Nordlof to approve the consent agenda as follows: Karlene Brown to Fargo on December 1-2 for Geriatric Mental Health Care, Stacy Novak to St. Paul on December 3-4 for MCCC Advisory Committee Meeting, Lorene Hanson and Christine Hultman to St. Cloud on December 3-4 for year-end payroll training and Lorene Hanson to St. Cloud on December 7-9 for AMC conference. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Nordlof to approve the minutes of November 12, 2014 regular meeting.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Revenue                      $ 26,767.76

                                                Road & Bridge           $   5,489.11

                                                Co. Devel.                   $ 15,200.00

                                                Natl Resc Enhanc       $   3,143.50

                                                Solid Waste                 $ 15,533.91

                                                EDA                            $   5,100.00

WARRANTS FOR PUBLICATION

Warrants Approved On 11/25/2014 For Payment 11/26/2014

Vendor Name                                                           Amount

Andy’s Garage, Inc.                                                        2,411.06

Cenex Co-Op Services, Inc.                                           3,498.00

Computer Professionals Unlimited Inc                       11,450.00

LOW Highway Dept                                                         2,000.00

North East Technical Service,Inc                                  3,070.10

Northern Light Region                                                    3,354.50

Northland Repair                                                          15,000.00

Northwest Community Action, Inc                                2,376.50

Pennington County Treasurer                                       2,474.10

R & Q Trucking, Inc                                                        3,757.65

Rinke-Noonan                                                                 3,343.50

47 Payments less than  2000   20,400.81

Final Total:  73,136.22

Further moved to authorize the payment of the following auditor warrants:

November 11, 2014        $     82,697.53

November 18, 2014        $   600,848.01

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LIQOUR LICENSE

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for an On/Off sale liquor license for MAWRLT Inc., DBA Wigwam Resort.

Motion

Motion was made by Commissioner Moorman to approve the On/Off sale liquor license for MAWRLT Inc. DBA Wigwam Resort effective December 1, 2014 thru June 30, 2015. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Exempt Gambling Permit

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for an exempt gambling permit for the UMC Teambackers.

Motion

Motion was made by Commissioner Nordlof to approve the exempt gambling permit for the UMC Teambackers to hold a raffle at Zippel Bay State Park on February 7, 2015. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Social Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioners Warrants        $10,386.41

                                                  Commissioners Warrants        $28,454.06

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Copier

Social Service Director, Nancy Wendler informed the board that her lease is up in her department and will be bringing in a new machine and new lease.

WHOLE COMMUNITY MEETING

Chair Beckel informed the board that there will be a Whole Community Meeting on December 3, 2014 at the Ambulance Garage at 6:00 p.m. regarding Ebola or any other emerging infectious diseases and to discus ARMER/800 radio coverage for our area.

HUMAN RESOURCE

Human Resource Directory Karen Ose and County Sheriff, Gary Fish met with the board requesting authorization to advertise and hire an Emergency Management Director.  

Motion

Motion was made by Commissioner Nordlof to authorize Human Resource Director Karen Ose and County Sheriff, Gary Fish to advertise, interview and hire for the Emergency Management Director. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 9:58 a.m. as follows:

CORRESPONDENCE

Chair Beckel and Deputy Auditor/Treasurer Stacy Novak reviewed the proposal that the League of MN Cities is pursuing of the distributions of proceeds on sale of tax-forfeit property which would redefine state statute to prevent proceeds of sale to be used for administrative or other cost until the cities are reimbursed for unpaid assessment and development cost. The board requested that Deputy Auditor, Stacy Novak keep them informed on the possible legislative changes; the board acknowledged the thank-you letter from Williams Potato Day.

HISTORICAL SOCIETY

Curator and Executive Director Marlys Hirst, Chairman Dan Crompton and Secretary, Rita Krause met with the board to discuss the Museum Renovation Project, Phase II-HVAC. Marlys informed the board that the building needs temporary heat until the new system is installed; reviewed the project funding and the breakdown of expense and the shortfall of $37,000. The board requested that Marlys come to the next board meeting when the full board will be present.

Motion

Motion was made by Commissioner Moorman to allocate $1,500 for the temporary heat for the Historical Society from the Con-Con funds and payable with an Auditor’s warrant. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

YEARS OF SERVICE RECOGNITION

Chair Beckel congratulated Solid Waste Processor, Dale McGuire on his retirement and presented the following:

Resolution

The following resolution was offered by Commissioner Beckel and moved for adoption;

RESOLUTION NO. 14-11-01

Dale McGuire

Solid Waste Processor

RECOGNITION OF YEARS OF SERVICE

WHERERAS; Dale McGuire has served the residents of Lake of the Woods County since July 9, 1990 as a Solid             Waste Processor;

WHEREAS; Dale McGuire will retire from Lake of the Woods County Service effective November 30, 2014;

NOW THEREFORE, BE IT RESOLVED; That Lake of the Woods County Board of Commissioners’ extends its deepest appreciation to Dale for his dedicated service and best wishes to him on his retirement;

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

PUBLIC WORKS DEPARTMENT

Chair Beckel discussed the Score Grant with Public Works Director, Tim Erickson. Tim informed the board that the reason we have not yet received funding is that they are still working on the Solid Waste Plan and the holdup is the 35% recycling goal.  The board discussed the Roosevelt tower funding. Tim informed the board that the DNR can request this funding and he would follow up on this. Chair Beckel requested assistance from the Public Works department to help repair a snowmobile bridge.

RECESS

With no further business before the board, Chair Beckel called the meeting to recess at 10:54 a.m.

Attest:                                                                                     Approved: December 16, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

November, 2013

Commissioner Proceedings

November 12, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 12, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Closed Session, Union Negotiations, Sex Offender Committal, and Thank-you letter from SWCD. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows:

travel for Barry Bailey to St. Martin on October 16-17 for tire disposal; Dan Crompton to Detroit Lakes on February 27 for Bridge Safety Inspection Seminar; Lorene Hanson to Bloomington on November 13-15 for State Auditors Training; Cooper Mickelson to St. Cloud on December 4, for Bridge Safety Inspection Seminar and January 6-7, to Arden Hills for Concrete Plant I training; Amy Ballard to St. Cloud on December10-11 for an SSIS Mentor Meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen to approve the minutes of October 22, 2013, regular meeting and October 29, 2013 special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants      $   9,690.65

                                                            Commissioner Warrants      $ 14,148.93

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Contract Approvals

Social Service Director, Nancy Wendler met the board requesting approval to enter into the 2014-Rural MN CEP and LakeWood Health Center for Housing with Waivered Services.

 Motion

Motion was made by Commissioner Moorman to approve the contract for 2014 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services and to authorize Chairman Hanson, and Lake of the Woods County Social Services Director, Nancy Wendler to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. 

Motion

Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2014, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairman Hanson and Lake of the Woods County Social Services Director, Nancy Wendler, to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. 

Cell Phone Stipend

Social Service Director, Nancy Wendler met the board requesting a change in her Cell Phone Stipend from a regular cell phone to a smart phone.

Motion

Motion

Motion was made by Commissioner Arnesen to allow Nancy Wendler a cell phone stipend of $60.00 per month. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

Social Service Director, Nancy Wendler met with the board to discuss funding that Lee Meier requested in the past for assistance for the Sec. 8 housing.

Motion

Motion was made by Commissioner Beckel to allot $3,000 from the Social Services account for assistance for the Sec. 8 housing in Lake of the Woods County. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $  75,060.46  

Road and Bridge        $  35,557.12

Co. Develp                  $        240.00

Solid Waste                 $   25,781.51

EDA                            $     1,589.10

                                    $138,228.19

NEED WARRANTS FOR PUBLICATION

 Further moved to authorize the payment of the following auditor warrants:

                                                October 23,       2013   $            50.00

                                                October 23,       2013   $    461,077.62

                                                October 30        2013  $        7,333.99

                                                October 30        2013   $    481,538.87

                                                                                     $    950,000.48                                  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Health Insurance Contribution

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the increase of Health Insurance premiums.

Motion

Motion was made by Commissioner Arnesen to set the 2014 county contribution for family health insurance up to 1,000 per month and single health insurance up to $650.00 per month. The public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 LakeWood Health Center- Public health Contract

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for the purchase of service agreement with LakeWood Health Center for Public Health Services.

Motion

Motion was made by Commissioner Moorman to approve the Purchase of Service Agreement with LakeWood Health Center and Lake of the Woods County to provide Public Health Services effective January 1, 2014 thru December 31, 2014 in the amount of $93,220 and authorize County Auditor Treasure, Mark E. Hall, Chairman Hanson, and Contracted County Attorney, Michelle Moren to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Property Record Information System of Minnesota (PRISM)

County Assesor, Mary Jo Otten met with the board and informed the board of the mandated PRISM program that all counties will need to implement and informed the board that the legislatures authorized a grant to help counties pay their cost to implement the program and requested approval by the board to enter into this grant.

Motion

Motion was made by Commissioner Nordlof to authorize Chairman Hanson to sign the Property Record Information System of Minnesota Grant application for funding for the implementation of this program The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Auditor/Treasurer Resolution to Combine Offices

Chairman Hanson reviewed the resolution for combining the County Auditor/Treasurers Office pursuant to MN Statutes § 375A.10 through 375A.121 with the Commissioners.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Combining the Offices of County Auditor/Treasurer

RESOLUTION NO. 13-11-01

WHEREAS, Lake of the Woods County currently has an elected Auditor and an elected Treasurer; and

WHEREAS, under Minnesota Statutes § 375A.10 through 375A.121, counties are allowed to combine the offices of Auditor and Treasurer; and

WHEREAS, the Lake of the Woods County Board of Commissioners, after studying this matter, has decided that combining the offices will provide efficiencies for Lake of the Woods County Government, and has concluded that the Board wishes to see these two offices combined, effective January 5, 2015, with the election for this new office taking place in the fall of 2014; and

WHEREAS, by concurrence of at least 80% of its members, the Lake of the Woods County Board of Commissioners has further concluded that such a combined office should remain elected; and

WHEREAS, the Lake of the Woods County Board of Commissioners understands that a referendum will be required if a petition of opposition is received which is signed by  a number of voters equal to ten percent of those voting in the county at the last general election. Any said petition must be received by the county auditor within 30 days after the second publication of this board resolution which orders the combination of offices.

WHEREAS, the current terms of the Auditor and the Treasurer will expire on January 4, 2015.

NOW, THEREFORE, BE IT RESOLVED, that by adopting this Resolution, effective with the term beginning January 5, 2015, the current Office of the Lake of the Woods County Treasurer will be abolished and in its place a new elective office named Office of the Lake of the Woods County Auditor/Treasurer will be created.

BE IT FURTHER RESOLVED, that all of the duties that are required by Minnesota Statutes by the Auditor and Treasurer will be vested in the newly created Office of the Auditor/Treasurer and performed by the Auditor/Treasurer without diminishing, prohibiting or avoiding those specific duties required by statute to be performed by the County Auditor and the County Treasurer.

BE IT FURTHER RESOLVED, that the persons last elected to the positions of auditor and treasurer before adoption of the resolution shall serve in those offices and perform the duties of those offices until the completion of the terms to which they were elected (unless said persons are no longer serving in said capacity).

BE IT FURTHER RESOLVED, that the person filling the combined office shall take the oath of each office and shall give the bond required by the Lake of the Woods County Board of Commissioners provided that said bond be in an amount not less than that required of a county treasurer in Lake of the Woods County.

BE IT FINALLY RESOLVED, that all requirements that are specified in Minnesota Statutes § 375A.10 through 375A.121, to enact this change, will be complied with by Lake of the Woods County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Maintenance and Grooming Grant Agreement

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into a Maintenance and Grooming Grant Agreement with the State of Minnesota.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson and County Auditor/Treasure to sign the Maintenance and Grooming Grant Agreement between the State of Minnesota, Department of Natural Resource and Lake of the Woods County, referred to as the “Sponsor”, effective July 1, 2013 thru June 30, 2014. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Lake of the Woods Women of Today – Excluded Bingo

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for the exempt gambling permit for the Lake of the Woods Women of Today for November 23, 2013.

Motion

Motion was made by Commissioner Nordlof to approve the exempt gambling permit for the Lake of the Woods Women of Today to conduct excluded Bingo on November 23, 2013 at Lake of the Woods School and authorize County Auditor/Treasure Mark E. Hall to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Premises Permit

County Auditor/Treasure Mark E. Hall inquired if the board would have any concern about having two non-profit organizations have a premise permit within one establishment. The board concurred that they did not have any objection on having two non-profit organizations in one premises.

SHERIFF

County Sheriff, Gary Fish and Emergency Management Director, Christina Husbands  met with the board requesting authorization to enter into a Grant Agreement with the Department of Public Safety, Homeland Security and Emergency Management Division.

Motion

Motion was made by Commissioner Beckel to enter into an Emergency Management performance Grant with the Minnesota Department of Public Safety (STATE), grant number A-EMPG-2013-LOTW-CO-00225, effective January 1, 2013 thru December 31, 2013 in the amount of $14,070 with matching funds of $14,070 and authorize County Sheriff, Gary Fish and Chairman Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

City Watch

County Sheriff, Gary Fish met with the board to inform them that Code Red purchased City Watch and that the department will enter into a contract with Code Red, with an increase of $2,500 more than City Watch was. Gary informed the board that the contract is with Contracted Attorney, Michelle Moren for her approval.

Motion

Motion was made by Commissioner Moorman to authorize County Sheriff, Gary Fish to enter into the Code Red contract contingent upon the approval of Contracted County Attorney, Michelle Moren. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Coroner Replacement

County Sheriff, Gary Fish met with the board to inform the board that Dr. Dayer would remain on as the County Coroner if he could get  Health Insurance. No action was taken. Gary will check with the hospital to see if any other Doctors maybe interested in taking over as Coroner.

Border Land Substance Abuse Court

Border Land Substance Abuse Court Coordinator, Lisa Santee met with the board to update them on grant funding and that she did not get the Mental Health District Grant but did receive the At Risk Funding.

RECESS

The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

NEW TAX SYSTEM

County Assessor, Mary Jo Otten met with the board to discuss the options of a new tax system. The board discussed the vendors that the committee contacted. Xerox did a presentation but they could not display a finished product; CPUI did a presentation and a number of Webinars for interested staff. CPUI is a Minnesota based company and has approximately 27 counties in Minnesota that are using their program.. Mary Jo informed the board that this was the program she used in Mille Lacs County and it is capable of adding the CAMA program. Manatron did a presentation and informed the committee that they are unable to make the changes we requested. The Committee will meet again to put together comparisons between Manatron and CPUI to be presented at an upcoming Board Meeting.

PUBLIC WORKS

Public Works Director, Tim Erikson met with the board requesting approval for final payment for S.A.P. 039-602-018, Seal Coat & Fog Seal, for Scott Construction.

Motion

Motion was made by Commissioner Arnesen to accept the County Public Works Director’s Certificate of Final Contract Acceptance for S.A.P. 039-602-018, Seal Coat & Fog Seal, for Scott Construction in the amount of $16, 00478. The motion was seconded by Commissioners Beckel and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Public Works Director, Tim Erickson met with the board requesting a change in his Cell Phone Stipend.

Motion

Motion was made by Commissioner Moorman to allow Public Works Director, Tim Erickson a cell phone stipend of $60.00 per month. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Vacation Time

Public Works Director, Tim Erickson met with the board to discuss the personal policy that allows staff to donate vacation time for a Catastrophic Illness to an employee or an employee’s family member that qualifies as a catastrophic illness and that any county employee may donate one vacation day to the qualified employee with a maximum to be received of 20 days which is to be paid at the givers rate of pay.

Motion

Motion was made by Commissioner Nordlof to approve the donation of employee vacation time as per County Personnel Policy. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

DISTRICT II AMC UPDATE

Commissioner Beckel updated the board on the following items of discussion from the District II AMC meeting:

Potential 2014 Legislative Action Items

  1. Environment and Natural Resources- Shoreland Rule Making;
  2. General Government- Workers Compensation;
  3. Health & Human Services- Eliminate the Chemical Dependency Cost Share and Human Services Administrative Simplification;
  4. Transportation: Funding;

CSAH Policy Paper- funding allocation

Commissioner Arnesen inquired about Highway 172N. Tim said the MN DOT is looking at the re-designating of roads and that he will start looking into this inquiry.

RECESS

The meeting was called to recess at 11:30 a.m. and reconvened at 11:40 a.m. as follows:

HOFFMAN DALE AND SWENSON, PLLC

2012 Exit Audit Interview

Colleen Hoffman, from Hoffman, Dale & Swenson, PLLC met with the board to review the 2012 year- end audit.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 1:25 p.m. as follows:

PETITION FOR VACATION OFA PORTION OF BEACH AVENUE AND RIVER DRIVE IN WHEELER’S POINT AND HARRIS ADDITION

Chairman Hanson reviewed the Petition from David Larson filing of a petition to vacate a portion of Beach Ave and River Drive in Wheelers Point and Harris Addition.

ORDER SETTING FORTH INITIAL DESCRIPTIONS AND SETTING HEARING DATE

RESOLUTION NO. 11-12-02

The following resolution was offered by Commissioner Beckel and moved for adoption:

WHEREAS, the County Board of Lake of the Woods County, Minnesota was presented a Petition at its regular meeting on the 12th day of November, 2013 requesting the vacation of a road;

WHEREAS, the Petition contains a description of the road,

A portion of Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota;

All that portion of Beach Avenue and River Drive lying North of the following described line:  Commencing at a point, which is the Southwesterly-most point of Block Three (3) Wheeler’s Point which is also on the northerly boundary line of River Drive, Wheeler’s Point, Lake of the Woods County; thence, on and along the Northern boundary of River Drive, extended, to a point which intersects the common boundary of Lots Six (6) and Seven (7), Block One (1), Wheeler’s Point, if extended; thence Northeasterly on and along the extended common boundary line of Lots Six (6) and Seven, Block One (1), Wheeler’s Point, to the beginning of Lot Seven (7), where it terminates. Provided, HOWEVER, that any use of Lake Drive, aka Lake Lane NW, by the owners of Lots Two (2) through Eight (8), Block One, Harris Addition, and their invitees, shall be granted by those persons who are awarded the vacated road described above.

WHEREAS, Minn. Stat. §164.07, subd. 2, requires the County Board to make an order describing as nearly as practicable the road to be vacated, describing the several tracts of land through which the road passes, and fixing a time and place when and where the Town Road will meet and act upon the Petition;

NOW, THEREFORE, IT’S HEREBY ORDERED:

  1. The road proposed to be vacated is described as:

A portion of Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota;

All that portion of Beach Avenue and River Drive lying North of the following described line:  Commencing at a point, which is the Southwesterly-most point of Block Three (3) Wheeler’s Point which is also on the northerly boundary line of River Drive, Wheeler’s Point, Lake of the Woods County; thence, on and along the Northern boundary of River Drive, extended, to a point which intersects the common boundary of Lots Six (6) and Seven (7), Block One (1), Wheeler’s Point, if extended; thence Northeasterly on and along the extended common boundary line of Lots Six (6) and Seven, Block One (1), Wheeler’s Point, to the beginning of Lot Seven (7), where it terminates. Provided, HOWEVER, that any use of Lake Drive, aka Lake Lane NW, by the owners of Lots Two (2) through Eight (8), Block One, Harris Addition, and their invitees, shall be granted by those persons who are awarded the vacated road described above.

2. The several tracts of land through which the road passes and their owners are:

                                                                                                            Owners                                                           Description of Land

                                                                                    David L. Larson                                            2568 River Lane NW                   

                        and Joanna C. Larson                                  Baudette, MN 56623                     

                                                                                    Charles C. Tews                                            2576 Lake Lane NW                    

                        Paul F. Tews                                                  Baudette, MN 56623                    

3. The Lake of the Woods County Board will conduct a Public Hearing at 1:00 p.m. on the 28th day of January, 2014, at Beach Avenue and River Drive in Wheeler’s Point and Harris Addition, in Lake of the Woods County to examine the road. The board will recess from the viewing of the road and reconvene the Public Hearing at the Government Center in the Commissioners’ Room, to receive public comment, consider the proposed action, and act on the Petition.

NOTICE OF RIGHT TO APPEAL

            Affected landowners have right to appeal as provided in Minn. Stat. §164.07, subd. 7 to seek judicial review of damages, need, and purpose if the County Board does decide to establish or alter a Town Road.

Dated:______________                                         By the County Board                                                                           

_______________________________                  _________________________________                                                                                             

County Auditor/Treasurer, Mark E. Hall                County Board Chairman, Thomas Hanson

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SEX OFFENDER COMMITTAL

Chairman Hanson informed the board that Contract County Attorney, Michelle Moren informed him that there may be a Sex Offender Committal for Lake of the Woods County.

COUNTY ATTORNEY POSITION

Chairman Hanson opened up discussion of the candidates the board and committee interviewed. The board concurred on one candidate and reviewed the salary range. Chairman Hanson will contact the applicant to offer the position. Human Resource Assistant, Dena Pieper will send a letter of acceptance.

CORRESPONDENCE:

The following correspondence was acknowledged: Thank you letter from SWCD and Lake of the Woods Watershed Forum.

closed session

Motion was made by Commissioner  Beckel to close the regular meeting at 1:50 p.m. and open the closed session pursuant to MN Statute § 13D.03 Labor Negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

The following were present at the closed session: Commissioners Arnesen, Nordlof, Moorman, Beckel and Hanson, Human Resource Assistant, Dena Pieper.

Motion was made by Commissioner Beckel to close the closed session and open the regular meeting at 2:10 p.m.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 2:15 p.m.

Attest:                                                                                     Approved: November 26, 2013

____________________________                                        _______________________________Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

============================================================================================

Commissioner Proceedings

November 26, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 26, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Thomas Hanson.  Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof to approve the agenda with the following additions: Closed Session Union Negotiations, travel for Lorene Hanson, Brink Center Freezer, Certify 2014 Levy. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows:

travel for Lorene Hanson to St. Cloud on December 11-12 for year-end payroll. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of November 12, 2013, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Attorney

Paralegal/Legal Secretary, Dena Pieper met with the board requesting funding for Consultation Attorney Fees for future cases.

Motion

Motion was made by Commissioner Arnesen to allocate $5,000 for 2013 and $5,000 for 2014 budgets for Consultation Attorney Fees from the unallocated account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Closed Session

Motion

Motion was made by Commissioner Nordlof to closed the regular meeting at 9:10 a.m. and open the closed session pursuant to MN Statutes §13D.05 Subd. 2 (3) and (4), to discuss the private medical and health data of an employee. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following members were present: Commissioners Arnesen, Moorman, Hanson, Nordlof and Beckel. Others in attendance were: Human Resource Assistant Dena Pieper, Social Service Director, Nancy Wendler and Chief Deputy Auditor, Lorene Hanson.

Motion

Motion was made by Commissioner Nordlof to close the closed session and open the regular meeting at 10:08 a.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Service

Social Service Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants      $   5,457.53

                                                            Commissioner Warrants      $ 26,929.75

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2014 Contract Approvals

Social Service Director, Nancy Wendler met with the board requesting approval to enter into the 2014-UCare and 2014 Medica Contract.

Motion

Motion was made by Commissioner Beckel to approve the contract between UCare and Lake of the Woods County Social Services effective 01/01/14 for the provision of Medical Assistance and MinnesotaCare services to eligible clients and to authorize Chairman Tom Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to approve the contract between Medica and Lake of the Woods County Social Services effective 01/01/14, for the provision of Care Coordination Services to Special Needs Basic Care (SNBC) clients, and to authorize Chairman Tom Hanson to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. 

Local Government Innovation Award

Social Service Director, Nancy Wendler informed the board that the County received the Local Government Innovation Award for Region II Mental Health Transportation Project and will be recognized at the AMC Annual Meeting.

AMEND AGENDA

Motion was made by Commissioner Arnesen to amend the agenda and add Motor Vehicle Checking account and temporary Social Worker. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Temporary Social Worker

Social Services Director, Nancy Wendler requested to hire a temporary Social Worker for December, January and February.

Motion

Motion was made by Commissioner Arnesen to authorize Social Service Director, Nancy Wendler to hire a temporary Social Worker for the months of December, January and February at Grade 12 Step A. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Brink Center

Social Service Director, Nancy Wendler met with the board requesting funding to purchase a freezer for the Brink Center.

Motion

Motion was made by Commissioner Beckel to authorize payment up to $3,500 for a freezer for the Brink Center with the funding from the Brink Center account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

SHERIFF

County Coroner

County Sheriff, Gary Fish met with the board to inform the board that he checked with LakeWood Health Center on possibilities of a Doctor to fill the position of the County Coroner, they commented that at this time it would not work with their schedule. The board discussed the request from Dr. Dayer that he would continue as the County Coroner, if he would be able to get County Health Insurance. Pursuant to MN Statutes 390.005 requires the County to have either an elected Coroner or an appointed Coroner; MN Statute 390.111 requires that County Boards is responsible for reasonable and necessary compensation and expenses of the Coroner.  The consensus of the county board was to offer family employee health insurance to Dr. Dayer effective January 2014.

Stonegarden Grant

County Board reviewed the Stonegarden Grants with County Sheriff, Gary Fish.

Airboat

County Sheriff, Gary Fish informed the board that they received a grant in the amount of $42,000 and will need additional funding for the cost of the Airboat is $65,000. The board will review this at a upcoming work session with the Sheriff’s Office.

Chief Deputy Sheriff

County Sheriff, Gary Fish requested that the board place Chief Deputy Sheriff, Daryl Fish from an exempt employee to a non-exempt employee. No action was taken and will discuss further at a work session.

County Recorder

County Recorder, Susan Ney met with the board pursuant to MN Statute 357.182, Subd. 6 requires the Recorder to present to the County Board a report detailing return delivery time of documents recorded in the office for the previous year. Susan reviewed the Turn Around Time Report with the board.

COUNTY ATTORNEY POSTION

Chairman Hanson informed the board that he left a message with the applicant and did not hear back from the applicant at this time.

TAX SYSTEM

MIS Director, Peder Hovland met with the board to discuss the cost associated with changing over to a new tax system. Peder informed the board that he contacted CPUI, Nemisis, Xerox and Manatron for the tax system numbers. Peder recommended purchasing the CPUI; cost associated with the change will be to bring back the AS400 system, but will re-coop cost due to no longer hosting with Beltrami County and savings in the CAMA system. Timeline will be to convert to new system in May 2014 and run both systems to the end of 2015; will need to purchase the 400 system in 2013 to save on costs of equipment; cost is $16,800 plus applicable tax; will need an additional $60,000 for new system commitment.

Motion

Motion was made by Commissioner Arnesen to authorize the purchase of the CPUI and CPS system for the new tax system with $60,000 funding from 2013 unallocated account to the 2014 technology fund and order the AS 400 system in 2013 in the amount of $16,800 plus tax with the funding from the technology fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

REMONUMENTATION COST SHARE SETTLEMENT

Donn Rasmussen met with the board to discuss the re-monumentation cost share settlement that the board discussed back in May. Donn informed the board that this certificate of survey will be  recorded, and will help in future surveying in this township; Baudette Township is one of the top priorities to complete and this survey, the section corners where the main work and will help in future surveys.

Motion

Motion was made by Commissioner Moorman to reimburse Pierre Lafromboise for the recertification of survey that was conducted on his property in the amount $1,200 from the cost share program. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting authorization for Chairman Hanson to sign the MPCA 2012 County Feedlot Performance Grant Application.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson to sign the MPCA 2012 County Feedlot Performance Grant Application effective July 1, 2013 in the amount of $1,073. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $  46,427.38  

Road and Bridge        $  15,051.74

Co. Develp                  $    2,700.00

Solid Waste                 $    4,554.05

EDA                            $    4,377.60

                                    $ 73,110.77

WARRANTS FOR PUBLICATION

Warrants Approved On 11/26/2013 For Payment 11/27/2013

Vendor Name                                                          Amount

Lake Road Diesel Inc                                                      2,495.95

LaValla Electric DBA/Ned                                              20,000.00

LOW Soil & Water Cons. Dist.                                       2,500.00

North American Salt Co                                                 4,535.05

North East Technical Service,Inc                                  2,763.60

Northwest Community Action, Inc                                 3,096.50

Pb Distributing Inc                                                           2,328.30

Short Elliott Hendrickson, Inc                                      14,950.00

48 Payments less than 2000   20,441.37

Final Total:  73,110.77

 Further moved to authorize the payment of the following auditor warrants:

                                                November 13, 2013    $        4,996.74

                                                November 13, 2013     $      90,555.58                                                                                                           November 15, 2013    $    405,716.27

                                                                                     $    501,268.59                                  

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

David Larson, Road Vacation

County Auditor/Treasurer Mark E. Hall informed the board that part of the Road Vacation process is to appoint a designee to consult with the Commissioner of DNR at least fifteen (15) days before the public hearing because the road vacation is adjacent to public waters.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Beckel as the designee to consult with the commissioner of DNR for the David Larson, Road Vacation that is set for January 28, 2014 at 1:00 p.m. at Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

December Payroll

County Auditor/Treasurer Mark E. Hall met with the board to discuss the last payroll for December and informing them that it falls on Christmas Day and requested that time sheets be turned in by 3:00 p.m. on Thursday, December 19, 2013 and will deposit payroll on December 23, 2013 which will be in employee bank account on the December 24. The board concurred with Marks request.

Forfeited Land Sale Update

County Auditor/Treasurer Mark E. Hall met with the board and informed the board the Wallace property that was forfeited contains water frontage of 150 feet or more on Williams Creek and would require special legislation under Minn. Stat. 282.018, subd. 1 in order to sell. The DNR would not object to legislation authorizing the sale of the parcel; also recommended to pull the Outlots off the sale as they are easement access to property owners; he is still waiting for the resolution from the City of Williams authorizing the county to sell the parcel within the city limits, when he receives the resolution he can continue with the next steps of the sale.

Motor Vehicle Checking Account

County Auditor/Treasurer, Mark E. Hall requested to update the signature card for the Motor Vehicle checking account to include Deputy Auditor, Janet Rudd, Deputy Auditor, Darren Olson and Deputy Auditor/Treasurer Stacy Novak.

Motion

Motion was made by Commissioner Arnesen to authorize Deputy Auditor, Janet Rudd, Deputy Auditor, Darren Olson and Deputy Auditor/Treasurer Stacy Novak to sign for the Motor Vehicle checking account. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

CLOSED SESSION MN Stat.§ 13D.03 Union Negotiations

Motion

Motion was made by Commissioner Nordlof to close the regular meeting at 12:29 p.m. and open the closed session pursuant to MN Stat. §13D.03 for union negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following members were present: Commissioners Arnesen, Hanson, Nordlof, Beckel and Moorman. Others present: Human Resource Assistant, Dena Pieper.

Motion

Motion was made by Commissioner Nordlof to close the closed session at open the regular meeting at 12:32 p.m.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNION NEGOTIATIONS-Local 49 Union Solid Waste Department

Motion

Motion was made by Commissioner Arnesen to approve a one year contract with the Local 49 Union Solid Waste bargaining unit as follows:

The board agrees to pay a 0% cost of living adjustment.

The board agrees to pay union members a step increase where applicable.

Hours worked in excess of 8 hours a day shall be paid at the rate of 1 ½ time the hourly rate Monday thru Saturday.

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Proposed Levy

The board discussed the MN Sales Tax that counties are now exempt from paying and the increase of the PILT payment the county will receive. The board felt that with the combined revenue savings of the two that the levy could be reduced from the 2% proposed to a 0% increase for 2014.

RECESS

The meeting was called to recess at 12:47 p.m. and reconvened at 6:01 p.m. as follows:

PUBLIC HEARING TNT

Motion

Motion was made by Commissioner Moorman to close the regular meeting and open the public hearing at 6:02 p.m. for the TNT hearing. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Chairman Hanson welcomed everyone to the hearing. Chief Deputy Auditor, Lorene Hanson reviewed the proposed 2014 budget along with the levy and comparison information provided by Deputy Auditor/Treasure Stacy Novak. All comments and questions were addressed by the board and staff present.

Motion

Motion was made by Commissioner Beckel to close the Public Hearing at 6:47 p.m. and opened the regular meeting. The motion was seconded Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chairman Hanson called for the resolution for adoption of the 2014 Budget and Tax Levy. He stated that the 2014 Levy will remain with a 0% increase to the Revenue fund versus the proposed 2%.

Resolution

The following Resolution was proposed and moved for adoption by Commissioner Ken Moorman:

Resolution Adopting

2014 Certified Budget and Tax Levy

Resolution   2013-11-03

WHEREAS, the Certified County Budget for the year 2014 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Certified Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2014:

Revenue Fund                                               $ 1,334,803

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2013 Proposed Budget and Tax Levy         $ 2,448,318

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2014:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     22,000

                        Twp Fire – Williams                                      $     31,072

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   497,127

2014                

* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (increased 2,000).  (425,555+12,000=437,555)

The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 6:49 p.m.

Attest:                                                                                     Approved: December 17, 2013

____________________________                                        _______________________________Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

November, 2012

Commissioner Proceedings

Emergency County Board Meeting

November 2, 2012

The Lake of the Woods County Board of Commissioners met in an Emergency County Board meeting on Friday, November 2, 2012, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Todd Beckel called the meeting to order at 8:00 a.m. with the following members present:  Commissioners Ed Arnesen, Todd Beckel and Patty Beckel.  Commissioners Tom Hanson and Ken Moorman were present via speaker phone.  Also present were: County Assessor Mary Jo Otten, County Auditor John W Hoscheid, Land & Water Director Josh Stromlund, MIS Director Brent Birkeland, Public Works Director Tim Erickson, County Sheriff Gary Fish, Social Services Director Nancy Wendler and County Treasurer Mark Hall.

MIS Director

Salary MIS Director

MIS Director, Brent Birkeland met with the County Board to discuss his salary and his offer to take a position in another county. He requested the County Board to review and adjust his job classification to a Grade 20, Step 2 ($65,631.86), on the new comp worth plan for 2013.

The County Board discussed Brent’s request and after much discussion, it was the consensus of the County Board to adjust his salary at a Grade 19, Step 1, on the new 2013 comp worth plan. Chair Todd Beckel reminded him of the opportunity to use the appeal process if he felt it was necessary.

Motion was made by Commissioner Ed Arnesen to offer a salary adjustment of $4,000 for the year 2012, pending MIS Director Brent Birkelands decision.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

There being no further business before the County Board, Chair Todd Beckel called the meeting to recess at 10:10 a.m.

Attest:                                                                          Approved:  November 13, 2012

Commissioner Proceedings

November 13, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 13, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson, Terry Waibel and Nick Anthony.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Correspondence from Let’s Go Fishing, Department of Correction, November 2, 2012 Emergency Meeting and December payroll cutoff. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Nancy Wendler to Bemidji on November 15th for Land of the Dancing Sky meeting and on November 16 in Park Rapids for Region II Directors’ meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel to approve October 23, 2012 regular board minutes with changes and November 2, 2012 Emergency Meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ASSOCIATION OF MINNESOTA COUNTIES

Executive Director, Jeff Spartz met with the board and informed them that AMC supports legislative activities, agency activities, and county initiated efforts, along with working with NaCo on federal issues.

Chairman Todd Beckel welcomed Terry Waibel and Nick Anthony to address the board. Terry Waibel asked if there was any policy for gravel roads that become icy and treacherous to drive on. The board informed the board that they are addressing Public Works Director, Tim Erickson later today on this issue.  Nick Anthony thanked the board for looking into the request.

RECESS

The meeting was called to recess at 9:25 a.m. and reconvened at 9:30 a.m. as follows:

Closed Session- Pending Litigation-MN Stat. § 13D.05

Motion

Motion was made by Commissioner Patty Beckel to close the regular meeting at 9:30 a.m. and open the closed session pursuant  to MN Stat.§ 13D.05, pending litigation case- Dornheim vs. Lake of the Woods County. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 9:48 a.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:48 a.m. and reconvened at 9:55 a.m. as follows:

Voyageur Comtronics

Lee Hervey, from Voyageur Comtronics met with the board and gave an update on the following:

  • Digital T.V. transmission;
  • Canadian Government did not go digital, therefore 650 repeater sites have been closed;
  • Maintenance for the Sheriff’s Department on narrowband.

Lee informed the board that Titan Machinery is requesting tower space to place equipment for

Precision Agriculture Technology. Titan Machinery representatives informed the board that they have Rural Tower Network that works on all their contracts and negotiations, so if the board agrees to lease tower space that this would be the company that they would be working with.

County Surveyor

Re-monumentation Update

County Surveyor, Donn Rasmussen met with the board and updated them on the re-monumentation they have worked on since 1996. Donn requested that it would be a benefit to have all the survey documents set up on the web site for other surveyors and public to view.

Surveyor Contract/Surveyor Appointment

Chairman Todd Beckel reviewed the County Surveyor Contract and Surveyor Appointment  with the board.

Motion

Motion was made by Commissioner Moorman to enter into a Contract with Widseth, Smith, Nolting and Associates, Inc. for services of a County Surveyor, commencing January 1, 2013 and terminating December 31, 2016, in the amount of $11,000 per annum, and authorize County Auditor, John W. Hoscheid, Chairman Todd Beckel, and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to appoint Donn Rasmussen as Lake of the Woods County Surveyor for the year 2013 pursuant to MN Statutes 389.011 Subd. 2. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Pierre Lafromboise Property

Pierre Lafromboise met with the board to discuss his recent survey of his property and the difficulty they experienced to find the corner markers for re-monumentation was not done in the Baudette Township.

Donn informed the board that this certificate of survey will be certified and recorded, and will help in future surveying in this township; Baudette Township is one of the top priorities to complete and when with this survey, the section corners where the main work and will help in future surveys.

The board concurred that cost share in this situation would be reasonable, but they need to review and set up a cost share program before they can do anything with this request.

Re-monumentation Committee

Motion was made by Commissioner Moorman to create a Re-monumentation Committee with the following members: Commissioner Arnesen, Commissioner Patty Beckel, County Surveyor, Land and Water Planning Director, Public Works Director and MIS Director. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioner Warrants        $   10,546.68                                                                                                     Commissioner Warrants        $     9,883.68

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:03 a.m. as follows:

Emergency Management

2012 EMP Grant

Emergency Management Director, Holly House met with the board requesting approval for the 2012 EMP Grant.

Motion

Motion was made by Commissioner Arnesen to approve the 2012 Emergency Management Performance Grant, No. A-EMPG-2012-LOTW-CO-0004 for $13,027 effective January 1, 2012 thru December 31, 2012 and authorize Chairman Todd Beckel and Emergency Management Director, Holly House to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Cell-Phone Stipend

Public Works Director, Tim Erickson met with the board requesting authorization to issue Inspector II, Copper Mickelson a cell phone stipend.

Motion

Motion was made by Commissioner Hanson to allow Inspector II, Cooper Mickelson a cell phone stipend of $40.00 per month. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Acceptance of Restoration of MnDOT Detour Roads

Public Works Director, Tim Erickson met with the board and updated them on the detour roads that took place this summer with State Highway 11 construction and requested them to approve the acceptance of MnDOT’s restoration of the detour roads.

Motion

Motion was made by Commissioner Hanson to approve final acceptance of MnDOT’s restoration of detour roads contingent on the repairs of the  potholes on County Road 19. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Final Contract SP039-070-002

Public Works Director, Tim Erickson met with the board requesting authorization to accept the Certificate of Final Contract for SP 039-070-002, HSIP 3912.

Motion

Motion was made by Commissioner Patty Beckel to accept the Public Works Director’s Certificate of Final Contract Acceptance for SP 039-070-002, HSIP 3912 (163)., Shoulder Paving & rumble Strips, for Knife River Materials of Bemidji, MN in the total of $343,109.20 and hereby authorize final payment of $24,107.16. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Right-of-Way Violations

Public Works Director, Tim Erickson and Willis Bitter met with the board to discuss a culvert that was placed through the road and his concerns of water backing up onto his land. Public Works Director, Tim Erickson informed the board that a letter was mailed to the violator, and he has not heard anything to this date. Tim will call, send a final letter, and speak with County Attorney, Philip Miller on this issue.

Icy Gravel Roads

The board discussed with Public Works Director, Tim Erickson if there is a policy in place on Icy Gravel Roads. Tim informed the board that there is no policy for icy gravel roads but will be working on a policy.

Recess

The meeting was called to recess at 11:50 a.m. and reconvened at 1:02 p.m. as follows:

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board to present MIS Director, Brent Birkeland resignation.

Motion

Motion was made by Commissioner Patty Beckel to accept MIS Director, Brent Birkeland resignation effective November 30, 2012. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Replacement of MIS Director

The board discussed the replacement of MIS Director Position. The Compensation Committee will meet with the Department Heads on November 26, 2012 at 9:00 a.m.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                      Revenue                    $        88,285.49         

                                      Road & Bridge         $         35,983.57

                                      Co. Develop              $             606.00

                                      Solid Waste               $        28,289.38 

                                      EDA                          $          5,259.69         

WARRANTS FOR PUBLICATION

Warrants Approved On 11/13/2012 For Payment 11/16/2012

Vendor Name Amount

ARM of Mn                                                                       3,550.00

Cenex Co-Op Services, Inc.                                          7,201.83

Elert & Associates                                                            4,241.60

Farmers Union Oil Co.                                                    4,298.39

Hasler                                                                              2,000.00

Holte Implement, Inc                                                       2,016.41

Johnson Auto & Machine                                               4,480.45

Lakewood Energy LLC                                                    2,000.00

LOW Highway Dept                                                         2,256.22

Mar-Kit Landfill                                                               11,073.60

Mn Dept Of Transp                                                         3,776.14

Modern Project Services LLC                                      15,000.00

Motorola Solutions, Inc                                                 5,475.00

Northwest Community Action, Inc                                 3,607.52

R & Q Trucking, Inc                                                         2,175.10

Roseau County Cooperative Assn                                2,178.82

Voyageurs Communications, Inc                                  2,226.64

Watch Guard Video                                                         5,289.24

Watson                                                                          19,374.26

Woody’s Service                                                             6,195.39

Ziegler, Inc                                                                       6,692.96

112  Payments less than  2000     43,314.56

Final Total:   158,424.13

Further moved to authorize the payment of the following auditor warrants:

                                     October 24,  2012                  $521,698.81

                                     October 31,  2012                  $493,657.18

                                     October 31,  2012                  $    3,862.18

                                     October 31,  2012                  $       486.11

                                     November 1,2012                  $398,930.28

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Land Leases

County Auditor, John W. Hoscheid met with the board and presented the “Land Value Information” list that County Assessor, Mary Jo Otten calculated if the land was to be taxed.

Motion

Motion was made by Commissioner Todd Beckel to set the leased land acreage cost at $7.00 per acre for Tillable Lands and $7.50 per acre for Non-Tillable Lands and to set a term for the leases for three-years.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. (Commissioner Arnesen abstained from voting)

Sanford Lease

County Auditor, John W. Hoscheid presented that Sanford Lease for Government Center North and informed the Board that the lease will run for a three-year term instead of a one-year term.

Motion

Motion was made by Commissioner Moorman to enter into a lease agreement for Government Center North Building with Sanford Medical Center, Thief River Falls beginning January 1, 2013 thru December 31, 2015 and authorize County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Re-Appointment of Medical Examiner

County Auditor, John W. Hoscheid informed the board that Dr. Robert Dayer agreed to be Lake of the Woods County Medical Examiner for another four year term.

Resolution

 The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Appointment of Medical Examiner

Resolution No. 12-11-01

WHEREAS, Minn Stat. § 390.005 provides that the term of office for the County Medical Examiner be no longer than four years; and

NOW, THEREFORE, BE IT RESOLVED, that Dr. Robert Dayer is herby appointed to the position of the county medical examiner of Lake of the Woods County for a four-year term, beginning January 1, 2013.

The resolution was seconded by Commissioner and the same being put to a vote, was unanimously carried.

Women of Today-Bingo

County Auditor, John W. Hoscheid requested authorization to sign the application for the Women of today to conduct Bingo.

Motion

Motion was made by Commissioner Patty Beckel to approve the exempt gambling permit for Women of today to conduct a excluded Bingo Activity on November 17, 2012 at Lake of the Woods School and authorize County auditor to sign. The motion was seconded by Commissioner Moorman and the same being put to  a vote, was unanimously carried.

NWA Airport

County Auditor, John W. Hoscheid met with the board and presented a letter that will be sent to the MN Department of Transportation requesting financial assistance from the Office of Aeronautics for a feasibility study and request authorization to sign.

Motion

Motion was made by Commissioner Arnesen to approve the letter of support for the NWA Airport and authorize County Auditor to sign. The motion as seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

December Payroll

County Auditor, John W. Hoscheid met with the board to discuss the last payroll in December. Due to the Holidays and payroll date, he requested permission to have all time sheets turned in by 12:00 p.m., Thursday, December 20, 2012. The consensus of the board was to have time sheets turned in on December 20, 2012.

SWCD

Resource Technician, Mike Hirst met with the board to update them on the Task Force for Winter Angling trash. Mike informed the board Minnesota Pollution Control Agency funding will not be available until January and may need funding from the county for this project. Mike informed the board that he would come back for funding if needed.

COUNTY AUDITOR

Health Insurance

County Auditor, John W. Hoscheid met with the board and reviewed the spread sheet for the Health Insurance Loss-Ratio and the cost for increases insurance caps per their request.

CORRESPONDENCE

The following correspondence was acknowledge

  • Thank-you letter from Let’s Go Fishing
  • Department of Corrections          

Closed Session- Pending Litigation-MN Stat. § 13D.05

Motion

Motion was made by Commissioner Patty Beckel to close the regular meeting at 2:20 p.m. and open the closed session pursuant  to MN Stat.§ 13D.05, pending litigation case- Dornheim vs. Lake of the Woods County. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 2:39 p.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Closed Session- Union Negotiations-MN Stat. § 13D.03

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 2:40 p.m. and open the closed session pursuant  to MN Stat.§ 13D.03,Union Negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 2:45 p.m. and open the regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:46 p.m.

Attest:                                                                                     Approved: November 27, 2012

Commissioner Proceedings

November 27, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 27, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the following additions: NWMN Housing, Department Head Meeting discussion, Towers and Comp Plan for year-end payroll.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Dan Crompton to Detroit Lake on February 28, 2013 for Bridge Safety Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel to approve November 13, 2012 regular board minutes with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SWCD

Keep It Clean

Resource Technician, Mike Hirst met with the board requesting that the county purchase six (6) dumpsters, which the county would own but use them for the “Keep It Clean” project.

Motion

Motion was made by Commissioner Arnesen to purchase six (6) 8 yard dumpsters from Sanitation Products in the amount of $10,500 from the Con-Con Funds. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

SHERIFF

Joint Powers Agreements

County Sheriff, Gary Fish met with the board and informed them that he needed approval for Joint Powers Agreement that his office has with the State of Minnesota, they were approved previously under Retired Sheriff, Dallas Block, but needs to reflect the current Sheriff’s signatures.

Motions

Motion was made by Commissioner Moorman to enter into a agreement with the Minnesota Department of Humans Services and Lake of the Woods County Offices of Human Services (IV-D Agency ) for operation of the child support enforcement program under Title IV-D beginning January 1, 2012 thru December 31, 2013 and authorize County Sheriff, Gary Fish, County Attorney, Philip Miller and Social Services Director, Nancy Wendler to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to enter into a Joint Powers Agreement with the State of Minnesota, Commissioner of Public Safety, State Patrol Division and Lake of the Woods County Sheriff’s Office to provide access to the State’s I/Mobile System, beginning January 1, 2012 thru December 31, 2013 and authorize County Sheriff, Gary Fish, Chairman, Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension and Lake of the Woods County Sheriff’s Office to provide access to the Minnesota Criminal Justice Data Communications Network and authorize, County Sheriff, Gary Fish, Chairman, Chairman Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution

 APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF Lake of the Woods ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF

RESOLUTION NO. 12-11-02

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

WHEREAS, the County of Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED, by the County Board of Lake of the Woods, Minnesota as follows:

  1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its County Attorney and Sheriff are hereby approved. Copies of the two Joint Powers Agreements are attached to this Resolution and made a part of it.
  2. That the Chief Deputy Sheriff, Daryl Fish, or his or her successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Julie Berggren, Administrative Assistant is appointed as the Authorized Representative’s designee.
  3. That Lake of the Woods County Legal Secretary, Dena Pieper, or his or her successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
  4. That Todd Beckel the Chair of the County, County Auditor, John W. Hoscheid and Gary Fish, County Sheriff are authorized to sign the State of Minnesota Joint Powers Agreements.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

DEPARTMENT HEAD MEETING

The board discussed the November 26, 2012 Department Head meeting for the Compensation Plan and that Truesight will be here on December 6, 2012 to meet with the Department Heads to review the plan.

LAND LEASES/TOWER LEASE

Land Leases

Commissioner Arnesen discussed the County Land Leases in regards if the leasers pay taxes on the land they lease from the County. County Auditor, John W. Hoscheid informed the board that the leasers do not pay property taxes, only yearly lease payments.

 Tower Lease

Commissioner Hanson presented the lease for GCGI Development LLC to lease the following parcel of land from Lake of the Woods County

(To be replaced with a deed description upon review of title.)

The Northwest Quarter of the Northwest Quarter of Section 24 Township 163 Range 34, less and except    the North Half of the Northwest Quarter of the Northwest Quarter of the of the described quarter section.  This description is intending to include all properties owned by Lake of the Woods County listed under Parcel ID# 142422000 and excluding 1.25 acres owned by School District Number 24 listed under Parcel ID# 142422010.

Motion

Motion was made by Commissioner Tom Hanson to approve the Option and Easement Agreement between Lake of the Woods County and GCGI Development, LLC for Fifty (50) years, with the lease payment of $125,000 into the “Tower/Communications” designated account. contingent approval of the lease by County Attorney, Philip Miller and authorize County Auditor, John W. Hoscheid, County Attorney, Philip Miller and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LEGION MEMORIAL FOREST

American Legion Forest Director, Steve Levassuer met with the board to discuss the “Jack Pine Bob Andersen Legion Forest”, and the issue of overnight camping. After discussion the board requested that the Legion bring back a Management Plan for the forest for the board to review and approve.

WATER ACESS

Steve Levasseur met with the board to inform them of a potential environmental issue relating to logging practices that occurred in 2008. This potential environmental issue occurred on State of Minnesota Land, Judicial Ditch 26 and possibly on Red Lake Reservation Land. The Land & Water Planning Office informed the board that contacts have been made to the appropriate entities to investigate this matter.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioner Warrants        $   12,692.22                                                                                                     Commissioner Warrants        $   24,648.96

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

NWMN Housing Director, Lee Meier met with the board and requested that the county put 4,000 to 5,000 dollars a year to help with funding the Sec. 8 housing assistance program for residents in Lake of the Woods County.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                      Revenue                    $        19,225.55         

                                      Road & Bridge         $          4,190.99

                                      Co. Develop              $         6,438.00   

                                      Solid Waste               $         3,838.52 

                                      EDA                          $         2,272.62          

WARRANTS FOR PUBLICATION

Warrants Approved On 11/27/2012 For Payment 11/30/2012

Vendor Name                                                                Amount

Anchor Marketing, Inc                                                          2,272.62

Brown/Terry                                                                           2,610.37

North East Technical Service,Inc                                         2,567.00

Widseth Smith Nolting&Asst Inc                                          7,354.67

52  Payments less than  2000     21,161.02

Final Total:     35,965.68

Further moved to authorize the payment of the following auditor warrants:

                                    November 16, 2012                $   95,558.02

                                    November 16, 2012                $     4,238.03

                                    November 16, 2012                $    4,867.37

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS/GIS

Chairman Todd Beckel thanked MIS/GIS Brent Birkeland for his years of service for Lake of the Woods County.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION 2012 – 11-03

RECOGNITION OF YEARS OF SERVICE

BRENT BIRKELAND

WHEREAS: Brent Birkeland has served the residents of Lake of the Woods County for the past 16 years;

WHEREAS: Brent Birkeland has resigned as the Lake of the Woods County MIS/GIS Director effective November 30, 2012;

NOW THEREFORE, BE IT RESOLVED: That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Brent for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:12 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson, Mr. Roger Ellingson representing Ellingson Companies, Attorney Al Fish, and County Attorney, Philip Miller to discuss unauthorized work in County  Right-of-Ways which is a violation of county ordinances.  

Motion

Motion was made by Commissioner Arnesen to fine $500 penalty to Ellingson and $1,690 for county repair expenses for damage done by the company. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MN DOT

Public Works Director, Tim Erickson met with the board requesting approval to enter into a master Contract with the Minnesota Department of Transportation.

Resolution

The following resolution was proposed by Commissioner Moorman and moved for adoption:

RESOLUTION 12-11-04

WHEREAS, the Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, occasionally opportunities arise for local governments to provide services to Mn/DOT; and

WHEREAS, the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that Mn/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and

THEREFORE, BE IT RESOLVED:

  1. That the County of Lake of the Woods enter into a Master Contract with the Minnesota Department of Transportation.
  2. That the proper County officers are authorized to execute such contract, and any amendments thereto.
  3. That the Public Works Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts will provide for payment of the County by Mn/DOT, and that the Public Works Director may execute such work order contracts on behalf of the County without further approval by this Board.

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was duly carried.

RECESS

The meeting was called to recess at 1:05 p.m. and reconvened at 1:25 p.m. as follows:

COUNTY AUDITOR

Public Transit Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to renew the Public Transit Service agreement with Roseau County Committee on Aging.

Motion

 Motion was made by Commissioner Arnesen to enter into a service agreement with Roseau County Committee on Aging, a Minnesota Non-Profit Corporation and Lake of the Woods County to provide and operate a public transportation system which will be administered and operated as part of a Multi-County Transit System with Roseau County effective January 1, 2013 through December 31, 2013, and authorize Chairman Todd Beckel to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Transit Vehicle Lease Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a lease agreement with Roseau County Committee on Aging for the 2001 Diamond Bus.

Motion

Motion was made by Commissioner Hanson to enter into a lease agreement between Lake of the Woods County and Roseau County Committee on Aging a 2001 Chevrolet Diamond 400 bus effective January 1, 2013 through December 31, 2013 and authorizes Chairman Todd Beckel to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MCIT DIVIDEND

County Auditor, John W. Hoscheid informed the board that Lake of the Woods County received a MCIT Dividend in the amount of $120,403. With this dividend it only cost the county $40,000 for Property Causality and Workers Compensation Insurance.

Payroll for Compensation Plan

County Auditor, John W. Hoscheid informed the board that it will take 40 hours to process and calculate all the changes that will need to make for payroll process when the compensation plan is approved.

Health Insurance

Motion was made by Commissioner Hanson to increase the cap for county contribution for 2013 by $25. Family Contribution will be $950; Single Contribution $600. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE

The following correspondence was acknowledge

  • Thank-you letter from Potato Day
  • AMC

DNR

Conservation Officer, Bob Gorecki and Fisheries Area Supervisor, Phil Talmage met with the board, resort owners and minnow dealers to discuss the law changes that were made for minnow harvesting and labeling and control of VHS.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:39 p.m.

Attest:                                                                                     Approved: December 11, 2012

_______________________________                                  __________________________________

John W. Hoscheid, County Auditor                                       Todd Beckel Chairman of the Board

November, 2011

Commissioner Proceedings

November 8, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 8, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Moorman, Arnesen, Todd Beckel and Hanson. Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the following additions: Let-Go-Fishing thank-you letter, Investment Report, 2012 Health Insurance Rates, LineWorkers School and Fish House Trailer Permits. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Patty Beckel to approve the consent agenda as follows: Craig Severs to Brainerd on November 3rd for Supervisors Conference and to Baxter on November 4th for Facilitating Agreements Training; Philip Miller to Bloomington on December 7-9 for MCAA Annual Conference; Cherie Anderson and Peggy Mosher to St. Cloud on November 14-15 for MN PictureLink Conference; Lorene Hanson to St. Paul on November 16-17 for State Auditor’s Training; Josh Stromlund to Bloomington on December 4-6 for MAWSWCD 2011 Annual Conference. .The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of October 25, 2011 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue                       $      38,201.49          

                                                Road & Bridge             $      26,011.78

                                                County Develop           $        1,547.38          

                                                Solid Waste                  $        7,723.18

                                                EDA                             $           117.27

                                                                                             73,601.10          

WARRANTS FOR PUBLICATION

Warrants Approved On 11/08/2011 For Payment 11/11/2011

Vendor Name                                               Amount         

Barrett/Russ                                               3,043.95

Cenex Co-Op Services, Inc.                   7,497.71

Howard’s Oil Company                            2,044.24

LOW Highway Dept                                 4,651.25

LOW Marine, Inc                                       8,761.01

Michaels Consulting, Inc/Ron                 8,813.05

Woody’s Service                                       4,683.89

79 Payments less than 2000 — $34,106.00

Final Total: $73,601.10

Further moved to authorize the payment of the following auditor warrants:

                                                October 24, 2011          $        455,495.84

                                                October 28, 2011          $          52,874.44

                                                October 28, 2011         $               385.66

                                                November 2, 2011       $        658,237.54      

                                                November 3, 2011        $       119,995.18      

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

HRDC Contract for Services

Chief Deputy Auditor, Lorene Hanson met with the board and requested approval to enter into a Contract for Services with Headwaters Regional Development Commission and Lake of the Woods County for the Northwest Land and Easement Negotiation. Commissioners Arnesen and Todd Beckel will talk with Executive Director, Cliff Tweedale about the expiration date of the contract and will bring back to the board.

Northwestern Counties Data Processing Security Association Joint Powers Board(NCDPSA)

Chief Deputy Auditor, Lorene Hanson met with the board and requested approval to enter into an audit proposal for the 2010 audit of the  NCDPSA in the amount of $2,200 paid from the NCDPSA budget.

Motion

Motion was made by Commissioner Todd Beckel to enter into an audit agreement with Hoffman, Dale, & Swenson, PLLC for the NCDPSA audit in the amount of $2,200 with the funds from the NCDPSA budget and authorize County Auditor, John W. Hoscheid and Chairman Moorman to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SHERIFF’S OFFICE

taser guns/mgt system

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting approval to purchase Taser guns and a Management System for the Law Enforcement Center.

Motion

Motion was made by Commissioner Hanson to approve the purchase of a Management System Program for the Sheriff’s Department in the amount of $5,755.88 from the 911 grant. The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the purchase of three (3) taser guns and supplies in the amount of $2,827.27 from the DUI Grant. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

City of Baudette Law Enforcement Request

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board and presented a letter of request from Chief of Police, Brad Abbey, asking for the Sheriff’s office to take calls from 8:00 a.m.to 2:00 p.m., Monday thru Saturday and the majority of the day on Sundays and also take over the dispatching and secretarial duties as it was prior to August of 2008. The board requested that County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer come back in the afternoon to discuss this further.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 15,379.04

                                                Commissioners’ Warrants       $   7,260.44

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Purchase of Service Agreement

Social Services Director, Nancy Wendler met with the board requesting an extension of the Purchase of Service Agreement between Rita Krause and Lake of the Woods County Social Services for child support consultation services.

Motion

Motion was made by Commissioner Todd Beckel to approve the extension of the contract for child support consultation services between Rita Krause and Lake of the Woods County Social Services, effective as of November 18, 2011 thru May 18, 2012, or until the balance of the purchased service

contract amount has been fully utilized, whichever comes first. and to authorize Chairman Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

DEPARTMENT OF NATURAL RESOURCES- WILD LIFE MANAGER

Wild Life Manager, Scott Laudenslager met with the board to discuss the proposed Rapid River Tower Burn that is scheduled for next spring or fall. He requested permission to Burn County owned land in the NW1/4 NE ¼ of Sec. 21 twp 159 Range 30, that is adjacent to the state land. The county board gave permission to burn the county owned land.

County Auditor

Market Value Credit

Chief Deputy Auditor, Lorene Hanson met with the board and presented the 2011 Market Value Credit to the board.

2012 Health Insurance Rates

Chief Deputy Auditor, Lorene Hanson met with the board and presented the revised Health Insurance Rates from PEIP that shows no increase in rates for 2012 premiums.

Meetings: ReDesign and AMC Annual Meeting

Chief Deputy Auditor, Lorene Hanson met with the board and informed the board that there is a Local Government Redesign Innovation Session in Bemidji on November 10, 2011 for those who wish to attend and also the AMC annual meeting on December 4-7 in St. Paul.

DRAINAGE AUTHORITY

Pieper Farms- tiling project

Motion was made by Commissioner Arnesen to close the regular meeting pursuant to MN Statute § 103.E and open the Ditch Authority Meeting at 10: 15 a.m. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously.

Chairman Moorman welcomed Scott Pieper, from Pieper Farms to the meeting. Scott informed the board that they are in the process of tiling some of their land and the land appraiser wouldn’t sign off on the land as being tiled until proof of a tiling permit was submitted.  Scott informed the board that he spoke with Land and Water Planning Director, Josh Stromlund and was informed that a tiling permit is not needed in Lake of the Woods County as to date, and that he would need to see the county board for the letter has to come from the Drainage Authority stating that a tiling permit is not needed.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Moorman to sign a letter in regards to Pieper Farms tiling project stating that Lake of the Woods County does not issue tiling permits to agricultural producers, contingent upon the approval of County Attorney, Philip Miller. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the Drainage Authority meeting at 10:24 a.m. and reconvene the regular meeting. The motion was seconded by Commissioner Arnesen, and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:28 a.m. and reconvened at 10:32 a.m.

EMERGENY MANAGEMENT

Emergency Management Director, Holly House and MIS Director, Brent Birkeland met with the board requesting approval to renew the Mspace Service Contract. Brent recommended the Silver Remote Maintenance and Service Prime Contract at the cost of $925. Holly informed the board that the grant is not available this year and will have to be paid some other way. Brent informed the board that the funding could come from the 2011 Maintenance and Support Account.

Motion

Motion was made by Commissioner Hanson to approve the renewal of the Mspace Silver Remote Maintenance and Service Prime Contract effective December 20, 2011 thru December 19, 2012 in the amount of $925 with the funding from the 2011 Maintenance and Support account. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MIS- Computer Room Air Conditioner

The board discussed the repair bill for the broken down Air Conditioner in the Computer Room. Brent explained that the small air conditioner did not back up when the large air-conditioner failed. He explained that there was a crack in the elbow joint that leaked the coolant. The board discussed other options and asked Brent to look into having duct work installed into the computer room.

LINEWORKERS SCHOOL

The board discussed the following items that need to be purchased or resolved for the Lineworkers School:

  • Large Waste Containers
  • Shades for Class Rooms
  • New Vacuum Cleaner
  • Snow Plowing- North Star will take care of
  • Janitorial Services- EDA will be paying for January 2012
  • School Rental- send invoice to school (August thru December)

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson and Public Works Maintenance Supervisor, Jeff Pelland met with the board requesting approval to enter into an agreement with the State of Minnesota, Department of Transportation to be appointed as agent for Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-11-01

Resolution to enter into Agreement No. 00039 with the State of Minnesota, Department

Of Transportation:

BE IT RESOLVED, that pursuant to Minnesota Statute Sec. 161.36, the Commissioner of Transportation be appointed as Agent of Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED that Chairman Kenneth Moorman and County Auditor John Hoscheid are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 00039”, a copy of which said agreement was before the County Board and which is made a part hereof by reference.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

CORRESPONDENCE:

Thank- you letter from Let-Go-Fishing and Inventory of Investments was acknowledged.

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
  • Land Acquisition- Wetland Credits the end of the year
  • Red Lake Tribe- meeting on 11-14-11
  • Township Road Inventory/ATV Ordinance- none
  • Inventory- none
  • Beaver –none
  • Clementson Bridge Property- none
  • CAMA-working on more efficiencies
  • 2011 Goals and Objectives-change to 2012
  • 2012 Budget- union meeting date

FISH HOUSE TRAILER LICENSE

Commissioner Patty Beckel informed the board that that DOT is working on the issuing of permitting the resort so they can transport the fish houses on State Highways to the lake on oversized trailers. We may need to get special legislative action for this to be completed.

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 1:30 p.m.

SHERIFF’S OFFICE

City of Baudette Police Coverage

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board to continue their conversation from earlier in the day in regards to the City of Baudette law enforcement coverage. The board asked the Sheriff’s Office to send a letter to the City of Baudette City Council,  requesting that they go through the proper channels and make an appointment with the county board to discuss their request.

WYNNE CONSULTING

Request to Amend Motion from 9-13-11 meeting

Chief Deputy Lorene, Hanson and County Attorney, Philip Miller met with the county board to discuss the request from Irene Wynne, Consultant with Wynne Consulting to amend the motion from September 13, 2011 for the Small Cities Program, Rehabilitation Loan.  No action was taken on her request, as County Attorney Philip Miller was not notified by Wynne Consulting on his opinion, so he will research and get back to the board at a later date with his opinion on the “ Conflict of Interest” and  on amending the motion.

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 2:55 p.m.

Attest:                                                                                     Approved: November 22, 2011

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman, Board Chair

Commissioner Proceedings

November 22, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 22, 2011, in the Commissioners’ Room at the Government Center.

Chair Ken Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Final Contract Acceptance for Knife River Materials, St. Auditor Training Update, Minnesota Counties Rural Counties Caucus (MRCC) Survey, Northern Counties Land Use Coordinating Board (NCLUCB) update, Wells Fargo credit card approval, Salary motion approval, Travel approval for Lorene Hanson,  Travel approval for Holly House, Committee Appointment for Payment In Lieu of Taxes (PILT) and Bemidji Regional Airport correspondence. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Tom Hanson to approve the consent agenda as follows: Holly House on December 4-5 for AMC Conference for AMEM meeting in St. Paul and December 6 for 800 Megahertz meeting in Bemidji; Lorene Hanson on December 7-8 for Year End Paymate Training in St. Cloud.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of November 8, 2011 regular meeting with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Human Resources

Deputy Sheriff Position

Human Resources Director Wade Johannesen, County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board requesting to advertise for a full time Deputy Sheriff.

Motion was made by Commissioner Tom Hanson to authorize County Sheriff Dallas Block and Human Resources Director Wade Johannesen to advertise for a full time Deputy Sheriff.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Public Works Inspector II Position

Human Resources Director Wade Johannesen, Public Works Director Tim Erickson and Assistant Engineer Bill Sindelir met with the County Board requesting permission to hire for the Inspector II position.

Motion was made by Commissioner Todd Beckel to authorize Public Works Director Tim Erickson and Human Resources Director Wade Johannesen to hire Boyd Johnson for the Inspector II position at a Grade 12, Step 1, effective, November 28, 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Assistant Engineer Resignation Acceptance

Motion was made by Commissioner Todd Beckel to accept the resignation of Assistance Engineer William (Bill) Sindelir effective February 3, 2012.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Permission to Advertise for Assistant Engineer

Motion was made by Commissioner Ed Arnesen to authorize Public Works Director Tim Erickson and Human Resource Director Wade Johannesen to advertise and interview for an Assistance County Engineer.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director

Approve Final Contract for Knife River Materials

Motion was made by Commissioner Tom Hanson to accept the County Public Works Director’s Certificate of final contract acceptance for SAP 39-605-09 & SAP 39-616-06 for Knife River Materials of Bemidji, MN in the total amount of $1,394,352.44 and hereby authorize final payment of $88,007.10.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

State Auditor Training

County Auditor John W Hoscheid gave an update on the recent State Auditor Training he attended on November 16, 2011. 

Public Works

District II State Aid Engineer Lou Tasa

District II State Aid Engineer Lou Tasa met with the County Board and gave an update on the construction and road work for the Trunk Highway 11 Project East of Baudette.  He discussed detours, time lines and the communication that would be taking place. Discussion was also had regarding the Clementson Property.

DWI Court

DWI Court Coordinator Lisa Santee and Probation Officer Joe Frenning met with the County Board to give an update on the DWI Court.  The program is now called Borderland Substance Abuse Court.  They reviewed the program implementation, objectives, usage and funding sources.  Lisa referenced the previous consensus of the County Board to commit funds towards the program and is asking for the support of $15,000 for the 2012 budget, which would be used for the probation officer and related expenses in Lake of the Woods County.  It was the consensus of the County Board to support and commit $15,000 for the program and to discuss this at the next regular scheduled county board meeting.

RECESS

The meeting was called to recess at 10:34 a.m. and reconvened at 10:39 a.m.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 23,700.44

                                                Commissioners’ Warrants       $   7,491.69

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Step Increase

Motion was made by Commissioner Patty Beckel to approve a merit adjustment for completion of probationary period for Child Support Officer Craig Severs from Grade 11, Step 1 to Grade 11, Step 2 effective November 28, 2011.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Assessor

Office Update

County Assessor Mary Jo Otten met with the County Board and gave an office update.  She reviewed the various programs they are working with and the assessing they have been doing.  She presented an informational document on the state’s market value exclusion for their reference.  The MN Department of Revenue is scheduling a “Meet and Greet” with Mary Jo soon.

Land and Water Planning Director

FY 2012 NRBG Agreement

Motion was made by Commissioner Todd Beckel to authorize the Chair of the County Board and the Land & Water Planning Director to sign the FY 2012 State of Minnesota BWSR NRBG Agreement and Program Allocation and Contribution Plan.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

FY 2012 Program Allocation & Contribution

Motion was made by Commissioner Tom Hanson to authorize the Chair of the County Board and the Land & Water Planning Director to sign the FY 2010 BWSR NRBG Final Program Allocation and Contribution Plan.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Consideration of Application for Eagle Ridge