November, 2017

Commissioner Proceedings

November 14, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November14, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman and Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: PERA resolution for Police and Fire and Off site gambling for Order of Police.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes October 24, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and for the MFIP-Biennial Service Agreement.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$11,378.57, Commissioner Warrants-$7,978.27, Commissioner Warrants-$12,402.69.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the 2018-2019 Minnesota Family Investment Program (MFIP) Biennial Service Agreement.

SWCD

Soil & Water Conservation District Resource Technician, Mike Hirst met with the board and updated the board on the One  Watershed One Plan, and reviewed the 2018 County Feedlot Program and Work Plan.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the 2018-2019 MPCA County Feedlot Program Work Plan and authorize Chairman Nordlof to sign.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims, PERA resolution, Support for Paul Bunyan Express, Veterans Grant, Capital and Travel Policy Update, NW Angle Edgeriders and Fraternal Order of Police -off site gambling permit, Government Management Group engagement letter for Cost allocations, Extension Contract and appointments to Extension committee.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $67,551.08- Road & Bridge $36,031.34 –Co. Development- $200.00- Joint Ditch- $4,428.04-Forfeited Tax- $25,549.89-EDA-$6,462.26..                                 

WARRANTS FOR PUBLICATION

Warrants Approved On 11/14/2017 For Payment 11/17/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    7,542.47

Compass Minerals America                                                     3,849.22

Computer Professionals Unlimited Inc                                      3,310.00

Cps Technology Solutions                                                       4,828.85

Government Management Group, Inc                                      3,500.00

Headwater Regional Development Commiss                           8,853.74

Hoffman, Philipp & Knutson, PLLC                                           5,375.00

Howard’s Oil Company                                                            2,494.26

Lakewood Health Center                                                       25,000.00

Lavalla Sand & Gravel Inc                                                       4,082.00

LOW Highway Dept                                                                 7,588.35

Mar-Kit Landfill                                                                       11,478.50

Mn Dept Of Transp                                                                  4,399.21

Powerplan                                                                               7,200.00

R & Q Trucking, Inc                                                                  2,281.50

Rinke-Noonan                                                                          2,850.00

Titan Machinery – Roseau                                                        2,113.70

Woody’s Service                                                                     2,705.62

75 2000  Payments less than 30,770.19

Final Total: 140,222.61

Further moved to authorize the payment of the following auditor warrants: October 25, 2017-$443,520.21, November 1, 2017- $403,428.47, November 1, 2017- $4,053.37, November 7, 2017-$281,290.13, November 8, 2017- $89,625.97.

PERA Resolutions

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 17-11-02

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Jeff Poolman meets all of the following Police and Fire membership requirements:                       

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 17-11-03

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Craig Severs meets all of the following Police and Fire membership requirements:                       

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

RESOLUTION 17-11-04

Paul Bunyan Expressway 

After reviewing the concept of the Paul Bunyan Expressway, Lake of the Woods County Board of Commissioners has made the following conclusions:

     WHEREAS:  The completion of the Paul Bunyan Expressway will provide safer and improved road conditions on Minnesota Highway 371 and provide access to three of the fastest growing counties in Minnesota (Hubbard, Cass, Beltrami),

          WHEREAS:     The completion of the Paul Bunyan Expressway would provide tourist, development, retail, and other economic opportunities leading to stabilization and security in our community as well as the whole 371 corridor,

          WHEREAS:     This concept not only provides opportunity in our community, but will contribute to economic opportunity for a nine county area, namely, Roseau, Lake of the Woods, Koochiching, Itasca, Beltrami, Cass, Hubbard, Clearwater and Crow Wing Counties.

         WHEREAS:       Travel is a major factor in our “Lakes and Pines” region and Minnesota Highway 371 is a major artery route for goods and services into and from the 7 county Metro area

        WHEREAS:       Completion of this road is considered one of the most strategic investments for the state to provide increased property values, tax revenues, employment, better access to education institutes, tourism and the stimulation business development.

        BE IT RESOLVED:    That Lake of the Woods County Board of Commissioners supports the completion of the Paul Bunyan Expressway and encourages the completion of Minnesota Highway 371 as a four lane expressway and as a main artery route into the “Lakes and Pines” region.  It is our conclusion that this concept is positive for our area and that our organization will participate in the meetings to make plans to complete the Paul Bunyan Expressway.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

Operational Enhancement Grant Program

Resolution No 17-11-05

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. 

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to remove the “Consent to Travel from the Capital Expenditure Policy and the Travel Policy.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the application to conduct off-site gambling for NWA Edgeriders for off –site raffles to be conducted at Jerry’s Bar & Restaurant on March 2, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the application to conduct off-site gambling for NWMN Fraternal Order of Police Lodge #8 for off-site raffles to be conducted at Sportsman’s Lodge on February 26, 2018.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to enter into an agreement with Government Management Group for Services Cost Allocation Plans in the amount of $3,600 for fiscal years ending December 31, 2017, 2018, 2019 and authorize Chairman Nordlof to sign.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to appoint the following to the Lake of the Woods  County Extension Committee for a three year term, beginning January 1, 2018- Tabatha Ubel, Nicole Olson and Ken Horntvedt.

11—14-17

Kelly Creek  Road Vacation

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to authorize Michelle Moren, from Patrick D. Moren Law Firm to file action in Lake of the Woods County District Court to clear up one of the parcels of real property affected by the vacation of Kelly Creek Road, which was unknown.

Extension Contract

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the School lease payment has increased by $50 per month which will include the telephone line, and will bring the contract to the next board meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board discussed the Township Road Inventory with the board. The board requested Tim to contact Rinke Noonan Law firm and ask if they are available to meet with the board to discuss this further. Tim will contact them and get back to the board. Tim also presented two resolutions for the board to pass so he can apply for funds to defer the cost of construction on 1st Ave NW and 15th St. SW.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

RESOLUTION NO 17-11-06

Supporting Pursuit of Local Road Improvement Program Funding

WHEREAS, Local Road Improvement Program (LRIP) funds are available for local agency projects meeting Routes of Regional Significance or Rural Road Safety criteria; and

WHEREAS, Lake of the Woods County and the City of Baudette have identified 1st Ave NW (CSAH 23) as a local road that would have a positive impact to the community through reconstruction; and

WHEREAS, Lake of the Woods County will maintain the road for the lifetime of the improvements.

NOW THEREFORE, be it resolved by the Board of Commissioners of the County of Lake of the Woods, Minnesota:

  1. That Lake of the Woods County hereby supports the application for the Local Road Improvement Program Grant for the reconstruction of 1st Ave NW (CSAH 23).

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following

RESOLUTION NO 17-11-07

Supporting Pursuit of Local Road Improvement Program Funding

WHEREAS, Local Road Improvement Program (LRIP) funds are available for local agency projects meeting Routes of Regional Significance or Rural Road Safety criteria; and

WHEREAS, Lake of the Woods County has identified 15th Ave SW (TR 390) as a local road that would have a positive impact to the community through reconstruction; and

WHEREAS, Lake of the Woods County will maintain the road for the lifetime of the improvements.

NOW THEREFORE, be it resolved by the Board of Commissioners of Lake of the Woods County, Minnesota:

  1. That Lake of the Woods County hereby supports the application for the Local Road Improvement Program Grant for the reconstruction of 15th Ave SW (TR 390).

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board requesting approval for reviewed/revised job descriptions.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approval of all job descriptions effective November 14, 2017 and authorize Human Resource Director, Savanna Slick to send all job descriptions to MRA to be reevaluated that have not been evaluated in the last year.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:45 p.m.

Attest:                                                                          Approved November 28, 2017

___________________________________              _____________________________________

County Auditor//Treasurer, Lorene Hanson                   Chairman of the Board, James Nordlof

November, 2016

Commissioner Proceedings

November 15, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 15, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Ed Arnesen, Thomas Hanson and Buck Nordlof. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Election, Closed Sessions and Personnel Committee.  

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the official and summarized minutes of October 25, 2016.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the minutes of Public Hearing for Ditch 26 & 7, dated October 27, 2016, with changes.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the minutes of Public Hearing for Ditch 28, dated November 1, 2016.

EMERGENY MANAGEMENT

Emergency Management Director, Jill Olson met with the board requesting Chairman Moorman’s signature for the Fire Wise Hazard Mitigation Grant.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign the State of Minnesota, Commissioner of Natural Resources, Division of Forestry and Lake of the Woods County, under the Firewise/Hazard Mitigation Risk Reduction Program, effective May 1, 2016, thru May 1, 2017, with the total project cost of $32,000, which Grantee agrees to match at least $18,500 of the project.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to purchase a Digital in Car Video Camera.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to authorize County Sheriff, Gary Fish to purchase a Digital in Car Video Camera from Watch Guard in the estimated amount of $13,560, with funding from the Sheriff’s Budget.

SHERIFF/ATTORNEY

County Sheriff, Gary Fish met with the board requesting approval to enter into Joint Powers Agreements with the State of Minnesota, through the Department of Public Safety, Bureau of Criminal Apprehension to utilize the criminal justice data communications network for the Attorneys Office and the Sheriff’s Office.

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

RESOLUTION NO. 2016-11-01

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF

WHEREAS, the County of  Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible.  The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED by the County Board of Lake of the Woods, Minnesota as follows:

  1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its County Attorney and Sheriff are hereby approved. 
  2. That the County Sheriff, Gary Fish, or his or her successor, is designated the Authorized Representative for the Sheriff.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Daryl Fish, Chief Deputy Sheriff is appointed as the Authorized Representative’s designee.
  3. That the County Attorney, James Austad, or his or her successor, is designated the Authorized Representative for the County Attorney.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Dena Pieper, Legal Secretary/Paralegal is appointed as the Authorized Representative’s designee.
  4. That Kenneth Moorman, the Chair of the County of Lake of the Woods, and County Auditor/Treasurer, Lorene Hanson, the County Board Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements.

Passed and Adopted by the Lake of the Woods County Board on this 15th day of November, 2016.

CJDN Agreement

County Sheriff, Gary Fish met with the board requesting approval to enter into a CJDN Subscriber Agreement. This Court Data Services Subscriber Amendment is utilized for Court Records to assist their agency with duties.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize County Sheriff, Gary Fish to enter into the CJDN Subscriber Agreement and authorize County Sheriff, Gary Fish and Chairman Moorman to sign.

COUNTY ATTORNEY

County Attorney, James Austad met with the board requesting approval to enter into a CJDN Subscriber Agreement, which is utilized for Court Records to assist his office with duties.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize County Attorney, James Austad to enter into the CJDN Subscriber Agreement and authorize County Attorney, James Austad and Chairman Moorman to sign.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 3,703.42; $16,913.52; $7,484.74.

Health Care Services-MN-Sure

The board reviewed the draft letter on MN Sure Insurance, the rising costs and the delivery of health care service. The board requested that this letter be sent to our Federal and State Representatives.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the MN Sure Health Care letter and authorize Chairman Moorman to sign.

Human Resources

Human Resource Director, Karen Ose met with the board to discuss the salary grade level for Deputy Auditor/Treasurer-Motor Vehicle Supervisor/Board Secretary.  This job description was sent to an outside evaluation firm and it was recommended that it be increased one grade due to the increased responsibilities of the position.  The Personnel Committee discussed the recommendation and agreed that it should be brought to the Boards’ attention for their determination.  As such, the Board agreed that the position be changed to a Grade Level 11.

Motion

Motion was made by Commissioners Beckel, seconded by Commissioner Hanson and carried unanimously to approve the Deputy Auditor/Treasurer, Motor Vehicle Supervisor/Board Secretary to Grade 11, Step 12, $23.67 per hour, points 261, effective November 21, 2016.

Recess

The meeting was called to recess at 10:12 a.m. and reconvened at 10:15 a.m., as follows:

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $47,683.73, Road & Bridge $53,386.27, County Devel.$4,355.00, Solid Waste, $33,087.43, EDA, $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/15/2016 For Payment 11/18/2016

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    4,130.95

Computer Professionals Unlimited Inc                                  3,193.00

Howard’s Oil Company                                                           4,131.37

Johnson Auto & Machine                                                        2,174.52

Liberty Tire Recycling, LLC                                                      7,390.01

LOW Highway Dept                                                                  7,448.46

Mar-Kit Landfill                                                                        11,456.50

Marco Technologies LLC                                                      12,532.97

Mn Dept Of Transp                                                                 13,991.91

Northern Light Region                                                             3,093.00

Nuss Truck & Equipment                                                          5,001.28

Outdoors Again                                                                        2,078.91

R & Q Trucking, Inc                                                                  2,505.10

Rinke-Noonan                                                                          3,005.00

Traffic Marking Service, Inc.                                                  13,656.58

Widseth Smith Nolting&Asst Inc                                            2,266.67

Woody’s Service                                                                       2,381.64

Ziegler, Inc                                                                                2,253.57

92 Payments less than 2000  35,865.55

Final Total: 138,556.99

Further moved to authorize the payment of the following auditor warrants: October 26, 2016 – $449,166.79, November 2, 2016 – $420,573.85, November 9, 2016 – $131,947.52.

2017 Health Insurance

County Auditor/Treasurer Lorene Hanson met with the board and reviewed the health insurance premium increase and the County share.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve an increase of the caps an additional $40.00 per month for both single and family.

DNR, METALLIC MINERAL LEASE SALE

Vicki Sellner, met with the board and informed the board that the DNR plans to hold a lease offering of state-owned metallic mineral leases for 506 mining units in Northern Minnesota in early 2017, and that Lake of the Woods County is in the area with 25,566 acres of state land.

SENIOR MEALS

Cynthia Christopherson met with the board and presented the 2015 Annual Report for Meals on Wheels and meals served at the Brink Center.

2017 SOLID WASTE ASSESSMENTS

Public Works Director, Tim Erickson met with the board requesting approval for 2017 Solid Waste fees, informed the board that he is working on a Solid Waste charge back fee formula  for work done by the Public Works Department for Solid Waste Department and working on Public Works Procedural and Policy Manual.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2017 Solid Waste Assessment fees at $110.00 for everyone except the seasonal resorts/hotels (leaving them at $86).

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following disposal fees: Semi trailer tire disposal – $10.00 per tire, Tractor tire disposal – $25.00 per tire, TV disposal fee – $25.00, Appliance disposal fee  – $5.00 for microwave size and larger.

COUNTY AUDITOR/TREASURER

2017 Con-Con Funds

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the 2017 Con-Con Fund distributions, payable 2017.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following Con-Con distributions to the following:

2017 Con-Con

Baudette Arena Association                           $20,000

Beaver Control                                                $10,000

Drainage Account                                           $10,000

Williams Arena Association                            $  7,000

Baudette Chamber Projects                            $  5,850

Baudette Community Foundation-Grand      $  4,000

EDA-                                                              $10,000

Friend Against Abuse                                     $  2,500

L/W Historical Society                                   $  7,500

L/W Humane Society                                     $  6,000

University of MN Extension                          $  2,000

Williams Public Library                                  $     650

Joint Powers Nat. Res. Board                         $  1,000

Keep It Clean                                                  $  2,500

L/W Rod and Gun Club- Range Impr.           $  1,500

L/W School Trap Team- Opera. Expense       $  2,000

L/W Sr. Fishing                                               $  2,000

North West Monument Project                       $  5,000

Rinke-Noonan-Retainer Drainage                  $  2,400

S. Louis County- (NCLUCB)                                    $  2,000

Take-A-Kid Fishing                                        $  1,000

Widseth Smith Nolting                                   $16,000

Auditing Fees                                                 $     800

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 1:05 p.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director met with the board and presented an condition use permit for Dean and Shirely Wiersma to allow applicant to conduct a commercial business consisting of welding fabrication, vehicle sales and service and general repair shop in a Rural Residential District. Josh informed the board that the Planning Commission’s recommendation is to approve the Conditional Use Permit with conditions.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following Conditional Use Permit for Dean and Shirley Wiersma with conditions:

Name of Applicant:  Dean and Shirley Wiersma                                            Date:  November 15, 2016

Location/Legal Description:  A 5.86 acre tract (336’x760’) in the S½SE¼SE¼ of Section 18, Township 161N, Range 31W

Project Proposal:  To allow applicant to conduct a commercial business consisting of welding fabrication, vehicle sales and service and general repair shop in a Rural Residential District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not? Adjacent to another Conditional Use Permit (CUP) and in the 172 growth corridor.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  ) N/A (  )

Why or why not? Adequate parking has been addressed on the site. Septic system is in compliance. Waste oil, antifreeze and other potential contaminants to be collected and disposed of properly

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  Sedimentation and nutrient loading of water bodies is not an issue as the site is not located in the shoreland area.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not? Minimal alteration of the site was conducted for the construction of the shop building.

5.  Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? Site is not located in the floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? Erosion is not an issue as the property is flat and has a good vegetation established.

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?  Parallel to County Road #73.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Next to another Conditional Use Permit business.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? Project area is not located in the shoreland area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (X)  NO (  )  N/A (  )

Why or why not? Liquid waste to be collected and disposed of properly and the septic system is in compliance.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? Not located in the shoreland area.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not?  Septic up to date.       

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? Not located in the shoreland area of public waters and the use of the property has no effect on the types, uses, and numbers of watercraft to be on public waters.

14.  If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                 YES (  )  NO (  )  N/A (X)

Why or why not? No storage tanks are proposed with this request.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                 YES (X)  NO (  )  N/A (  )

Why or why not? Property has a good visual barrier on the north and west sides of the property. Due to the type of business requested, a visual barrier on the south side of the property would not allow viewing of products from County Road 73. A driveway easement and existing business is located on the east side of the property and does not require a buffer.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  One 4’x8’ on posts facing roadway.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Parking on site for up to ten (10) vehicles.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

  1. Hours of operation are Monday through Saturday from 8:00 a.m. to 5:00 p.m.
  2. No more than ten (10) vehicles, either for sale or being repaired, to be present on the property at any given time.
  3. No more than ten (10) goods produced on site to be displayed outside at any given time.
  4. One (1) 4 foot by 8 foot sign, facing County Road 73, is allowed.

Approved  as Presented  (  )                                     Approved with Conditions  (X)                   Denied  (  )

                                                                                    _____________________________________

                                                                                                            Kenneth Moorman

                                                                                                        Chair, County Board

Jamie Negus Conditional Use Permit

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the Planning Commissioner met on November 2, 2016 and reviewed the conditions placed upon said Conditional Use Permit for Jamie Negus and informed the board that Jamie Negus requested an extension of his timeline to establish the visual barrier. Josh explained that Jamie planted 60 White Spruce trees on three sides of the storage area, however, with the high unusual amount of rainfall this summer, several of the trees died, and also not being able to get to the site due to the wetness of the ground; and most likely the trees that would be planted would die. Josh informed the board that the Planning Commission recommended granting a one year extension and allowing him to plant Native Willow while still giving him the option of planting White Spruce if he desires.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the one year extension for Jamie Negus by allowing him to plant either Native Willows or White Spruces trees.

Recess

The meeting was called to recess at 1:15 p.m.

DITCH 26&28-

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 1:16 p.m. and open Ditch Authority Meeting for Ditch 26 & 28.

Ditch 26

Discussed Ditch 26 and the need to determine a work plan, such as cleaning out brush first, which could cost between $20,000 to $30,000, then they can determine what the next steps will be for Ditch 26.

Ditch 28

Discussed the outstanding balance owed to the general fund of $33,000 for work completed on Ditch 28. After this is paid back, Public Works Department will figure out what is needed to be fixed and then hold another Public Hearing to determine ditch assessments.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the Public Hearing at 1:30 p.m. and open the regular meeting.

Ditch 26

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to set Ditch 26 Assessment in the amount of $20,468.10 for a one-year assessment for 2017; and to direct Public Works Director Tim Erickson to review the additional repair costs and report back to the County Board in early  2017 for future assessments.

Ditch 28

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to set Ditch 28 Assessment in the amount of $34,099.75 for a one-year assessment for 2017, with an interest rate of 1% to pay back the Revenue Fund; and to direct Public Works Director Tim Erickson to review the additional repair costs and report back to the County Board in early 2017 for future assessments.

Closed Sessions

Motions

Motion was made by Commissioner Patty Beckel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 2:00 p.m. and open the closed session pursuant to MN Stat.§13D.03, Subd. 1(b), Union Negotiations. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor-Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting at 2:07 p.m.

Motion was made by Commissioner Patty Beckel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 2:08 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. (3), Security Issues. Present were:  County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor/Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting at 2:25 p.m.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Patty Beckel and carried unanimously to close the regular meeting at 2:30 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were:  County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting at 3:55 p.m.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 3:56 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 1, (b) (c), Land Negotiation. Present were:  County Attorney Jim Austad, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.


Motion was made by Commissioner Tom Hanson, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting at 4:00 p.m.

Correspondence

The County Board acknowledged a letter from MN Pollution Control Agency regarding the Score Block Grant Fiscal Year 2017.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 4:05 p.m.

Attest:                                                                                     November 29, 2016

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

===============================================================================================================================================================================

Commissioner Proceedings

November 29, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 29, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Thomas Hanson and Buck Nordlof. Absent: Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Ditch Letter, Life Flight, Human Resources, and Valley Life Flight.  

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of November 15, 2016.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims: Commissioners Warrant’s $5,449.97, Commissioners Warrant’s $4,470.18, Commissioners Warrant’s $16,140.36.

Joint Powers Agreement

Social Service Director, Amy Ballard met with the board requesting approval to enter into an Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension for use of data communications network.

Resolution

The following resolution was offered by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the following resolution:

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY

    SOCIAL SERVICES

Resolution No. 16-12-02

Whereas; the County of Lake of the Woods on behalf of Social Services desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible.  The Joint Powers Agreement further provides the County with the ability to add modify and delete connectivity, systems and tools over the five year life of the agreement. 

NOW, THEREFORE, BE IT RESOLVED; by the County Board of Lake of the Woods County in Baudette, MN as follows:

  1. That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its Social Services department are hereby approved.  A Copy of the Joint Powers Agreement is attached to this resolution and made a part of it. 
  2. That the Director, Amy Ballard, or her successor, is designated the Authorized Representative for Social Services.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. 
  3. That Ken Moorman, Chair of the County Board of Commissioners and County Auditor/Treasurer, Lorene Hanson, the county board clerk, are authorized to sign the State of Minnesota Joint Powers Agreement. 

Passed and Adopted by the Lake of the Woods County Board on this 29th day of November, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the claims against the County as follows: Revenue $35,817.26, Road & Bridge $3,979.15, County Devel.$850.00, Joint Ditch $400.00, Solid Waste, $3,639.92, EDA, $2,283.95.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/28/2016 For Payment 11/30/2016

Vendor Name                                                    Amount

Hoffman, Philipp & Knutson, PLLC                                    15,300.00

Lakewood Health Center                                                       4,139.84

Marco Technologies LLC                                                    4,691.81

Midwest SteepleJacks Inc                                                    9,430.00

33  Payments less than 2000  13,408.63

Final Total: 46,970.28

Further moved to authorize the payment of the following auditor warrants: November 16, 2016 – $11,150.24, November 17, 2016 – $368,895.50, November 17, 2016 – $(43.74)- November 23, 2016- $20,936.34.

Tower Space Lease

County Auditor/Treasurer Lorene Hanson met with the board and presented a Tower Space Lease from Wikstrom Telephone Inc. for use of tower space. County Sheriff, Gary Fish informed the board that there were not to be any cost associated with the usage of the tower space. The revised contract states two years free and then a cost of $200.00 per month thereafter. Gary stated that he would not approve this and will report back to the board at the next meeting.

University Of North Dakota.

County Auditor/Treasurer Lorene Hanson met with the board and presented the 2017 Medical Examiners Services Contract to the board. Lorene informed the board that the current contract is based on the 2015 population estimate, and per agreement, they are increasing the rates by 2.5% in the contract.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2.5% increase to the Medical Examiners Contract and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign.

Union Health Insurance Contract

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the Union Health Insurance Contract and explained that she requested language changes per County Attorney and they did not make the requested changes. The board stated that they will approve it this year, but requested that they make changes for next year.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the Union Insurance Contract for 2017.

VALLEY MED FLIGHT, INC.

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the county received notification of renewing their membership with Valley Med Flight in the amount of $16,092.50 for 2017 services.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to renew Valley Med Flight membership for 2017 in the amount of $16,092.50.

Ditch Letters

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Ditch Letter that the Ditch Authority requested to be drafted. The board requested that the estimated ditch tax be included in the courtesy letter.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the Ditch Letter and authorize Chairman Moorman to sign.

SHERIFF

Federal Boat and Water Grant

County Sheriff, Gary Fish met with the board and requested approval for Federal Boat and Water grant.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve County Sheriff, Gary Fish to sign the Conflict of Interest form for the Federal Boat and Water Grant.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 16-11-03

WHEREAS, under the provisions of M.S. § 84.026 Subd. 1 the State is empowered to enter into this grant; the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor/Treasurer and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of October 1, 2016 through January 31, 2017 in the amount of $69,742.00 and authorize Sheriff Fish and Chairman Moorman to sign.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Assistant Public Works Director, Boyd Johnson met with the board requesting final payment for Co. Road 17.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the final payment for SP 068-617-007, SP 039-070-005, SP 068-617-006 and SP 039-617-008 in the amount of $249,162.98.

Landfill

Tools

Landfill Supervisor, Ted Furbish met with the board requesting approval to purchase tools for the

Landfill.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of tools for the Landfill for up to $ 3,000.

Oil Filters

Landfill Supervisor, Ted Furbish informed the board of the issues they are encountering with the disposal of oil filters. He explained to the board that the new vendor that picks up oil filters does not stop at the land fill for county staff to inventory the used oil filters and therefore cannot verify the bills and amount due to the vendor. He requested that all service centers in Lake of the Woods County drop them off at the landfill and the vendor can pick them up there. The consensus of the board was that Ted could call the services centers and notify them of the change in procedures of the disposal of oil filters.

FRIENDS AGAINST ABUSE

Executive Director, Jenelle Feller met with the board requesting support for the Friends Against Abuse program for Lake of the Woods County. Jenelle informed the board that this program has been in existence here for sixteen (16) years. The program helps victims of domestic violence, sexually assaulted and assault victims. The board informed Jenelle that the board approved $2,500 for Friends Against Abuse at the November 15, 2016 board meeting.

RECESS

The meeting was called to recess at 10:05 a.m. and reconvened at 10:12 a.m.

HUMAN RESOURCES

Human Resources Director, Karen Ose met with the board and requested to set a date for interviews for the Human Resource Director. The board set a special session for December 7, 2016 at 8:00 a.m. for interviews.

FILE OF LIFE

Chairman Moorman informed the board that the “File of Life Campaign” would like to request funding for mailing out the File of Life packets.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to allocate up to $3,000 for the File of Life Campaign with funding from the unallocated account, and for the committee to request funds as needed up to the allocation amount.

CLOSED SESSIONS

Motions

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Patty Beckel and carried unanimously to close the regular meeting at 10:30 a.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were:  County Attorney James Austad, Commissioners: Hanson, Nordlof, Moorman, and Beckel.

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the closed session at 12:08 p.m. and open the regular meeting.

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 12:12 p.m. and open the closed session pursuant to MN Stat.§13D.03, Subd. 1(b), Union Negotiations. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor-Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman and Beckel.

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the closed session and open the regular meeting at 12:40 p.m.

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the regular meeting at 12:41 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were:  County Attorney Jim Austad, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, and Beckel.

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the closed session and open the regular meeting at 12:46 p.m.

Correspondence

The County Board acknowledged the following: MCIT-2016 Annual Meeting December 5, 2016 and County TV Services letter.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 12:47 p.m.

Attest:                                                                                     December 13, 2016

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

November, 2015

Commissioner Proceedings

November 24, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Vice- Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Tom Hanson, and Patty Beckel. Absent Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Cell phone stipends, PERA resolution for correctional plan and Cigarette License.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: Sheri Stebakken to St. Paul on December 2-3 for MRC2 Payments; Lorene Hanson to St. Cloud on December 6-8 AMC Conference; Lorene Hanson and Rita Hasbargen to St. Cloud on December 10-11 for Year End Financial and Payroll.

 Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of November 10, 2015.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims:

                                                            Commissioners’ Warrants $ 10,946.52

                                                            Commissioners’ Warrants $ 25,240.63

Cell Phone Stipends

Social Service Director, Amy Ballard met with the board requesting approval for cell phone stipends for Social Workers, Alison Hauger and Joanna Onstad.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve cell phone stipends for Alison Hauger and Joanna Onstad in the amount of $60.00 per month.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

Revenue                      $  17,647.62

                                                Road & Bridge           $   62,386.61

                                                Solid Waste                 $    3,854.60

EDA                            $    3,877.20

                                         87,966.03

WARRANTS FOR PUBLICATION

Warrants Approved On 11/24/2015 For Payment 11/25/2015

Vendor Name                                                    Amount

                                                 Angle Outpost Resort                                                      3,810.70

Compass Minerals America                                               2,086.17

Gladen Construction, Inc.                                              46,682.50

Lavalla Sand & Gravel Inc                                                6,400.00

Mn Dept Of Transp                                                            2,526.43

Msop-Mn Sex Offender Prgrm-462                                   2,098.40

Northwest Community Action, Inc                                   2,930.00

R & Q Trucking, Inc                                                           3,155.10

41 Payments less than 2000   18,276.73

Final Total: 87,966.03

    Further moved to authorize the payment of the following auditor warrants:

                                                November 11, 2015                $261,380.11

                                                November 11, 2015                $     (480.00)

                                                November 12, 2015                $ 997,898.17

                                                November 12, 2015                $        246.50

                                                November 17, 2015                $     5,812.99

Lost Warrant

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to issue a loss warrant.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously carried to approve the application and affidavit for lost warrant for Jennifer Erickson dated June 12, 2015 for $32.64 without furnishing indemnifying bond.

Cigarette Licenses

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for cigarette license for Lindner-Hagen Grocers, Inc. DBA Lake of the Woods Foods and Nels Holte, DBA Wash N Go.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Cigarette License for Lindner-Hagen Grocers, Inc. DBA Lake of the Woods Foods effective January 1, 2016 thru June 30, 2016.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve a cigarette License for Nels Holte, DBA Wash N Go effective December 1, 2015 thru June 30, 2016.

Part-time Dispatcher

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for hire date for Donald Castle.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve October 13, 2015 as the effective date of hire for Donald Castle.

Hoffman, Philipp, & Knutson, PLLC Contract

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to enter into a year-end audit contract with Hoffman, Philipp, & Knutson, PLLC audit contract which  can be three or five year contract. Lorene recommended a five year contract.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve a five year contract for year ending 2015 thru 2019 at $26,700 per year, provided activities and expenditures remain approximately the same and unexpected circumstances will not be encountered during the audit.

Snowmobile Trails Assistance Program

County Auditor/Treasurer, Lorene Hanson met with the board and presented the 2016 Snowmobile Maintenance and Grooming Grant Agreement.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the State of Minnesota Snowmobile Trails Assistance Program Maintenance and Grooming Grant Agreement for 2016 with the following funding amount: Big Travers for $20,641.2, Border Trails TJ Grooming/BISF#3 for $90,914.80 and NW Angle Edgeriders for $49,565.60 effective July 1, 2015 thru June 30, 3016 and authorize chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign.

PERA

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to conduct a vote on Social Security coverage for eligible Correctional Plan members thru PERA. This allows employees to vote again, and thereafter will remain as they decided, an also to allow all new hired eligible employees to have social security coverage.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to conduct a vote on the Social Security coverage for eligible Correctional Plan members with a divided vote process and a referendum date of March 1, 2016.

PUBLIC WORKS

Solid Waste Assessments for 2016

Public Works Director, Tim Erickson met with the board to review the 2016 Solid Waste Assessments.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof, and carried unanimously to approve the 2016 Solid Waste Assessment fees.

MIS DEPARTMENT

First Responder App

MIS Director, Peder Hovland and GIS Specialist, Daniel Fish met with the board to discuss the First Responder Notification App.  ProWest will develop an App for the county for First Responders in the amount of $975.00.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of the First Responder notification app in the amount of $975.00 with funding from the 911 fund or the revenue fund if 911 funds cannot be used.

Copy Machines

MIS Director, Peder Hovland met with the board requesting authorization to update on copy machines.  Peder recommends to have one machine in the work room that is dual (color/black print), update Auditor/Treasures copy machine and  transfer the current machine to the Extension office and order a dual copy machine for the Attorneys office.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the set up changes on copy machines with Marco. 

Law Enforcement Center Equipment

MIS Director, Peder Hovland met with the board requesting authorization to purchase equipment for the Sheriff’s Office.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of Law Enforcement Equipment with $4,244.61 from the Sheriff’s fund and $2,603.85 from the 911 fund.

Recess

The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

Closed Session

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to close the regular meeting at 10:50 a.m. and open the closed session pursuant to MN Statute § 13D.03, subd. 1(b), Labor Negotiations. The following were present: Commissioner Moorman, Hanson, Nordlof, Beckel, and County Auditor/Treasurer, Lorene Hanson. Commissioner Arnesen was available by phone conference.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to close the closed session at 11:10 a.m. and open the regular meeting.

RECESS

With no further business before the board, Vice-Chair Moorman called the meeting to recess at 11:11 a.m.

Attest:                                                                                                 Approved: December 15, 2015

__________________________________                                        ______________________________

Lorene Hanson, County Auditor/Treasurer                                        Edward Arnesen

Chairman of the Board

November, 2014

Commissioner Proceedings

November 12, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Wednesday, November 12, 2014 in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Ed Arnesen, Patty Beckel, Tom Hanson and Buck Nordlof.   Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: Snowmobile contract, Department Head evaluations, Williams Fire Department, Resignation of Christina Husbands and Lorene Hanson travel. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Nordlof to approve the consent agenda as follows: Josh Stromlund November 16-17, Wetland Stakeholders meeting, St. Cloud/West Metro Area and on November 24-25 to St. Cloud for WACA Technical Team Meeting; Tim Erickson to attend the Minnesota Toward Zero Deaths Conference to be held November 13 & 14, 2014 in Duluth, and Lorene Hanson on November 18-19 for Auditor/Treasurer training in St. Paul.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of October 28, 2014 regular meeting.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                      $35,943.26

                                                Road & Bridge           $33,623.31

                                                Co. Devel.                   $     861.00

                                                Solid Waste                 $23,661.18

                                                EDA                            $  1,500.00

Further moved to authorize the payment of the following auditor warrants:

WARRANTS FOR PUBLICATION

Warrants Approved On 11/12/2014 For Payment 11/14/2014

Vendor Name                                                                Amount

Cenex Co-Op Services, Inc.                                                 8,799.38

Dell Marketing, Lp                                                                  4,410.52

Farmers Union Oil Co.                                                         4,118.69

Howard’s Oil Company                                                         2,591.98

KRIS Engineering Inc                                                            2,363.84

LOW Highway Dept                                                               6,950.61

Mactek Systems Inc                                                             10,709.50

Mar-Kit Landfill                                                                    12,153.15

TrueNorth Steel                                                                     4,135.88

Woody’s Service                                                                   5,803.12

Ziegler, Inc                                                                            3,995.15

80 Payments less than 2000   29,556.93

Final Total:  95,588.75

October 28, 2014            $   432,048.26

October 30, 2014            $   334,579.83

                                                October 31, 2014            $        (300.00)

                                                November4,2014            $       8,426.40

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

DNR Lease- U.S. Customs and Immigration Video Phone Site

County Auditor/Treasurer Mark E. Hall met with the board requesting approval to enter into a lease with the State of Minnesota for a U.S. Customs and immigration Video Phone Site that is located on State land the will expire on December 31,2014for the purchase of service agreement.

Motion

Motion was made by Commissioner Arnesen to authorize Chair Beckel to sign the Miscellaneous Lease # LMIS000652 for the use of State land for the U.S. Customs and Immigration Video Phone Site effective January 1, 2015 thru December 31, 2024 and authorize County Auditor/Treasurer, Mark Hall to remit $500 payment to cover the lease payment till 2024, contingent approval by County Attorney, James Austad. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Snowmobile Trails Maintenance and Grooming Grant Agreement

County Auditor/Treasurer, Mark Hall met with the board requesting approval to enter into the 2015 Snowmobile Maintenance and Grooming Grant Agreement for the Maintenance and Grooming for the Big Traverse Snowmobile Trail $21,926.73; Border Trails Snowmobile Trail $97,241.82 and NW Angle Edgeriders $52,995.54, total grant of $172,164.09.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Beckel and County Auditor/Treasurer, Mark Hall to sign the 2015 Snowmobile Maintenance and Grooming Grant Agreement for the maintenance and grooming of trails effective July 1, 2014 thru June 30, 2015 in the amount of $172,164.09. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Revenue and Expenditure Guidelines

Chief Deputy Auditor/Treasurer, Lorene Hanson met with the board and reviewed the Revenue and Expenditure Guidelines.

County Development-Con-Con Funds

Chief Deputy Auditor, Lorene Hanson met with the board to finalize the 2015 Con-Con funds request.

Motion

Motion was made by Commissioner Arnesen to make allocations to the following organization from the ConCon funds, payable in 2015:

Baudette Arena Assoc                              $17,500

                                    Williams Arena Assoc                               $  6,000

                                    Baudette Chamber-Project                     $  3,800                                                                                    Baudette Community Foundation           $  4,000

                                    Economic Dev-Marketing/Operational$10,000

                                    Clementson Cemetery(upgrade Eastern Side)$      500(Project Specific)

                                    Depot Preservation (Doors/gutters)                      5,000(Up to receipts)                                                               LOW Historical Society                           $12,500

                                    LOW Humane Society-support                 $  5,000

                                    University of MN Extension                     $  2,000

                                    Williams Public Library                          $      650

                                    JT Powers Natural Resource Board       $  1,000

                                    LOW Rod and Gun Club-(Trap Machine)          $  2,000

                                    LOW School Trap Team (Operational Exp)   $ 1,000

                                    LOW Sr. Fishing (LOW Chapter)              $  1,500

                                    Rinke-Noonan-Retainer-Drainage         $  2,400

                                    St. Louis County Aud(NCLUCB)              $  2,000

                                    Take A Kid Fishing                                      $      600

                                    Widseth Smith Nolting                             $16,000

                                    Auditing Fees                                               $      800

                                                                                                            $94,250

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Potato Day Funds

Chief Deputy Auditor, Lorene Hanson informed the board that the Potato Day Committee requested their funding for support for Potato Day and that she requested it be paid by Auditor’s Warrant. The consensus of the board was to issue an Auditor’s warrant.

HUMAN RESOURCE DEPARTMENT

Chair Beckel informed the board that they need to adjust the Human Resource Budget for 2015. The board requested that Chief Deputy Auditor, Lorene Hanson adjust the budget. Chair Beckel informed Human Resource Director, Karen Ose that the county does allow cell phone stipends. 

2015 Health Insurance Contribution

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the increase of Health Insurance premiums.

Motion

Motion was made by Commissioner Arnesen to set the 2015 county contribution for family health insurance up to $1,075 per month and single health insurance up to $725.00 per month. The public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2015 Budget

County Auditor/Treasurer Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the 2015 budget. The board set December 2, 2014 at 7:30 a.m. to meet and review the proposed budget.

RECESS

The meeting was called to recess at 10:34 a.m. and reconvened at 10:39 a.m.

SOCIAL SERVICES

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims for the Social Services department.

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

Commissioners Warrants        $9,619.00

Commissioners Warrants        $3,984.00

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Gary Fish and Emergency Management Director, Christina Husbands met with the board to discuss and review the Security Policy. The board requested that Christina pass the policy to Human Resource Manager, Karen Ose to review and place in the Personal Policy.

Resignation

County Sheriff, Gary Fish and Emergency Management Director, Christina Husbands met with the board and presented a letter of Resignation from Christina Husband.

Motion

Motion was made by Commissioner Hanson to accept the resignation for Emergency Management Director, Christina Husbands effective November 26, 2014. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

UNION CONTRACT

Chair Beckel discussed the Union Contract for Solid Waste and a step increase for Highway Office Manager/Accountant.

Motion

Motion was made by Commissioner Arnesen to approve the 2015 Solid Waste Union Contract with a two percent (2%) cost of living adjustment and one (1) step unless employees are maxed and authorize Chair Beckel and Chief Deputy Auditor, Lorene Hanson to sign, contingent approval of County Attorney, James Austad. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to grant step increase for Highway Office Manager/Accountant, Marti Carlson to step 9, effective January 1, 2015. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ASSOCATION OF MN COUNTIES

Chair Beckel informed the board that at the AMC District Meeting they discussed potential 2015 legislative actions as follows:

  • Assessor Accreditation
  • County Program Aid
  • Restoring Public Health Grants
  • Mental Health Initiatives
  • Transportation Funding

Chair Beckel also informed the board that she will speak with Human Resource Director, Karen Ose to see when a good time would be to do Department Head Evaluations.

OLD/NEW BUSINESS

The board reviewed Old/New Business and removed Human Resource and Flooding/Water from the Old/New Business.

PUBLIC WORKS DEPARTMENT

Government Center Renovation

Public Works Director, Tim Erickson met with the board and informed them that there were no bids received from contractors out of the area.  He suggested that County staff do the work in the Auditor/Treasurer office to expand the MIS department. He estimates the project cost to be around $5,000. The board concurred with Tim’s suggestion that County staff do the re-model.

Clementson Park

Public Works Director, Tim Erickson informed the board that the State is still working on the details of the conveyance of the Clementson property to the County.  MnDOT was notified of two culturally sensitive areas on the property during past projects, which must be identified in any future plans the County may have. The County will not be able to do anything within that boundary. Tim will keep them informed on any updates on the property transfer.

WILLIAMS FIRE DEPARTMENT

Commissioner Moorman discussed the possible in-kind service that the Williams Fire Department may need to replace a well tank for holding of water for the re-filling of fire trucks. Public Works Director, Tim Erickson is looking into this project.

RADIO BASE STATION

Public Works Director, Tim Erickson informed the board that he was contacted by MnDOT about the Marine Band Radio Base Station. The transmitter needs to be replaced, and MnDOT is considering removing it without replacement.  Tim informed them that the station is used by local residents and tourist when they are in distress on the lake. DOT informed him that the estimated cost for a new transmitter is $36,000.  Legislators would need to allocate the money, but MnDOT cannot request that funding.  They would need someone else to ask for it. Tim informed the board that he will look into this.

Correspondence

The board acknowledged a thank-you letter from the Williams Library.

RECESS

With no further business before the board, Chair Beckel called the meeting to recess at 11:53 a.m.

Attest:                                                                                     Approved: November 25, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

================================================================================================

Commissioner Proceedings

November 25, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 25, 2014 in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Patty Beckel, and Buck Nordlof. Absent, Commissioners Ed Arnesen and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Gambling Permit, Department Head evaluations, Travel for Todd Canfield, Lorene Hanson and Christina Hultman, gambling permit, score grant, Whole community meeting on December 3, 2014, Roosevelt tower and Snowmobile Bridge. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Nordlof to approve the consent agenda as follows: Karlene Brown to Fargo on December 1-2 for Geriatric Mental Health Care, Stacy Novak to St. Paul on December 3-4 for MCCC Advisory Committee Meeting, Lorene Hanson and Christine Hultman to St. Cloud on December 3-4 for year-end payroll training and Lorene Hanson to St. Cloud on December 7-9 for AMC conference. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Nordlof to approve the minutes of November 12, 2014 regular meeting.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Revenue                      $ 26,767.76

                                                Road & Bridge           $   5,489.11

                                                Co. Devel.                   $ 15,200.00

                                                Natl Resc Enhanc       $   3,143.50

                                                Solid Waste                 $ 15,533.91

                                                EDA                            $   5,100.00

WARRANTS FOR PUBLICATION

Warrants Approved On 11/25/2014 For Payment 11/26/2014

Vendor Name                                                           Amount

Andy’s Garage, Inc.                                                        2,411.06

Cenex Co-Op Services, Inc.                                           3,498.00

Computer Professionals Unlimited Inc                       11,450.00

LOW Highway Dept                                                         2,000.00

North East Technical Service,Inc                                  3,070.10

Northern Light Region                                                    3,354.50

Northland Repair                                                          15,000.00

Northwest Community Action, Inc                                2,376.50

Pennington County Treasurer                                       2,474.10

R & Q Trucking, Inc                                                        3,757.65

Rinke-Noonan                                                                 3,343.50

47 Payments less than  2000   20,400.81

Final Total:  73,136.22

Further moved to authorize the payment of the following auditor warrants:

November 11, 2014        $     82,697.53

November 18, 2014        $   600,848.01

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LIQOUR LICENSE

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for an On/Off sale liquor license for MAWRLT Inc., DBA Wigwam Resort.

Motion

Motion was made by Commissioner Moorman to approve the On/Off sale liquor license for MAWRLT Inc. DBA Wigwam Resort effective December 1, 2014 thru June 30, 2015. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Exempt Gambling Permit

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for an exempt gambling permit for the UMC Teambackers.

Motion

Motion was made by Commissioner Nordlof to approve the exempt gambling permit for the UMC Teambackers to hold a raffle at Zippel Bay State Park on February 7, 2015. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Social Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioners Warrants        $10,386.41

                                                  Commissioners Warrants        $28,454.06

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Copier

Social Service Director, Nancy Wendler informed the board that her lease is up in her department and will be bringing in a new machine and new lease.

WHOLE COMMUNITY MEETING

Chair Beckel informed the board that there will be a Whole Community Meeting on December 3, 2014 at the Ambulance Garage at 6:00 p.m. regarding Ebola or any other emerging infectious diseases and to discus ARMER/800 radio coverage for our area.

HUMAN RESOURCE

Human Resource Directory Karen Ose and County Sheriff, Gary Fish met with the board requesting authorization to advertise and hire an Emergency Management Director.  

Motion

Motion was made by Commissioner Nordlof to authorize Human Resource Director Karen Ose and County Sheriff, Gary Fish to advertise, interview and hire for the Emergency Management Director. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 9:58 a.m. as follows:

CORRESPONDENCE

Chair Beckel and Deputy Auditor/Treasurer Stacy Novak reviewed the proposal that the League of MN Cities is pursuing of the distributions of proceeds on sale of tax-forfeit property which would redefine state statute to prevent proceeds of sale to be used for administrative or other cost until the cities are reimbursed for unpaid assessment and development cost. The board requested that Deputy Auditor, Stacy Novak keep them informed on the possible legislative changes; the board acknowledged the thank-you letter from Williams Potato Day.

HISTORICAL SOCIETY

Curator and Executive Director Marlys Hirst, Chairman Dan Crompton and Secretary, Rita Krause met with the board to discuss the Museum Renovation Project, Phase II-HVAC. Marlys informed the board that the building needs temporary heat until the new system is installed; reviewed the project funding and the breakdown of expense and the shortfall of $37,000. The board requested that Marlys come to the next board meeting when the full board will be present.

Motion

Motion was made by Commissioner Moorman to allocate $1,500 for the temporary heat for the Historical Society from the Con-Con funds and payable with an Auditor’s warrant. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

YEARS OF SERVICE RECOGNITION

Chair Beckel congratulated Solid Waste Processor, Dale McGuire on his retirement and presented the following:

Resolution

The following resolution was offered by Commissioner Beckel and moved for adoption;

RESOLUTION NO. 14-11-01

Dale McGuire

Solid Waste Processor

RECOGNITION OF YEARS OF SERVICE

WHERERAS; Dale McGuire has served the residents of Lake of the Woods County since July 9, 1990 as a Solid             Waste Processor;

WHEREAS; Dale McGuire will retire from Lake of the Woods County Service effective November 30, 2014;

NOW THEREFORE, BE IT RESOLVED; That Lake of the Woods County Board of Commissioners’ extends its deepest appreciation to Dale for his dedicated service and best wishes to him on his retirement;

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

PUBLIC WORKS DEPARTMENT

Chair Beckel discussed the Score Grant with Public Works Director, Tim Erickson. Tim informed the board that the reason we have not yet received funding is that they are still working on the Solid Waste Plan and the holdup is the 35% recycling goal.  The board discussed the Roosevelt tower funding. Tim informed the board that the DNR can request this funding and he would follow up on this. Chair Beckel requested assistance from the Public Works department to help repair a snowmobile bridge.

RECESS

With no further business before the board, Chair Beckel called the meeting to recess at 10:54 a.m.

Attest:                                                                                     Approved: December 16, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

November, 2013

Commissioner Proceedings

November 12, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 12, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Closed Session, Union Negotiations, Sex Offender Committal, and Thank-you letter from SWCD. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows:

travel for Barry Bailey to St. Martin on October 16-17 for tire disposal; Dan Crompton to Detroit Lakes on February 27 for Bridge Safety Inspection Seminar; Lorene Hanson to Bloomington on November 13-15 for State Auditors Training; Cooper Mickelson to St. Cloud on December 4, for Bridge Safety Inspection Seminar and January 6-7, to Arden Hills for Concrete Plant I training; Amy Ballard to St. Cloud on December10-11 for an SSIS Mentor Meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen to approve the minutes of October 22, 2013, regular meeting and October 29, 2013 special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants      $   9,690.65

                                                            Commissioner Warrants      $ 14,148.93

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Contract Approvals

Social Service Director, Nancy Wendler met the board requesting approval to enter into the 2014-Rural MN CEP and LakeWood Health Center for Housing with Waivered Services.

 Motion

Motion was made by Commissioner Moorman to approve the contract for 2014 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services and to authorize Chairman Hanson, and Lake of the Woods County Social Services Director, Nancy Wendler to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. 

Motion

Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2014, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairman Hanson and Lake of the Woods County Social Services Director, Nancy Wendler, to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. 

Cell Phone Stipend

Social Service Director, Nancy Wendler met the board requesting a change in her Cell Phone Stipend from a regular cell phone to a smart phone.

Motion

Motion

Motion was made by Commissioner Arnesen to allow Nancy Wendler a cell phone stipend of $60.00 per month. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

Social Service Director, Nancy Wendler met with the board to discuss funding that Lee Meier requested in the past for assistance for the Sec. 8 housing.

Motion

Motion was made by Commissioner Beckel to allot $3,000 from the Social Services account for assistance for the Sec. 8 housing in Lake of the Woods County. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $  75,060.46  

Road and Bridge        $  35,557.12

Co. Develp                  $        240.00

Solid Waste                 $   25,781.51

EDA                            $     1,589.10

                                    $138,228.19

NEED WARRANTS FOR PUBLICATION

 Further moved to authorize the payment of the following auditor warrants:

                                                October 23,       2013   $            50.00

                                                October 23,       2013   $    461,077.62

                                                October 30        2013  $        7,333.99

                                                October 30        2013   $    481,538.87

                                                                                     $    950,000.48                                  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Health Insurance Contribution

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the increase of Health Insurance premiums.

Motion

Motion was made by Commissioner Arnesen to set the 2014 county contribution for family health insurance up to 1,000 per month and single health insurance up to $650.00 per month. The public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 LakeWood Health Center- Public health Contract

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for the purchase of service agreement with LakeWood Health Center for Public Health Services.

Motion

Motion was made by Commissioner Moorman to approve the Purchase of Service Agreement with LakeWood Health Center and Lake of the Woods County to provide Public Health Services effective January 1, 2014 thru December 31, 2014 in the amount of $93,220 and authorize County Auditor Treasure, Mark E. Hall, Chairman Hanson, and Contracted County Attorney, Michelle Moren to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Property Record Information System of Minnesota (PRISM)

County Assesor, Mary Jo Otten met with the board and informed the board of the mandated PRISM program that all counties will need to implement and informed the board that the legislatures authorized a grant to help counties pay their cost to implement the program and requested approval by the board to enter into this grant.

Motion

Motion was made by Commissioner Nordlof to authorize Chairman Hanson to sign the Property Record Information System of Minnesota Grant application for funding for the implementation of this program The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Auditor/Treasurer Resolution to Combine Offices

Chairman Hanson reviewed the resolution for combining the County Auditor/Treasurers Office pursuant to MN Statutes § 375A.10 through 375A.121 with the Commissioners.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Combining the Offices of County Auditor/Treasurer

RESOLUTION NO. 13-11-01

WHEREAS, Lake of the Woods County currently has an elected Auditor and an elected Treasurer; and

WHEREAS, under Minnesota Statutes § 375A.10 through 375A.121, counties are allowed to combine the offices of Auditor and Treasurer; and

WHEREAS, the Lake of the Woods County Board of Commissioners, after studying this matter, has decided that combining the offices will provide efficiencies for Lake of the Woods County Government, and has concluded that the Board wishes to see these two offices combined, effective January 5, 2015, with the election for this new office taking place in the fall of 2014; and

WHEREAS, by concurrence of at least 80% of its members, the Lake of the Woods County Board of Commissioners has further concluded that such a combined office should remain elected; and

WHEREAS, the Lake of the Woods County Board of Commissioners understands that a referendum will be required if a petition of opposition is received which is signed by  a number of voters equal to ten percent of those voting in the county at the last general election. Any said petition must be received by the county auditor within 30 days after the second publication of this board resolution which orders the combination of offices.

WHEREAS, the current terms of the Auditor and the Treasurer will expire on January 4, 2015.

NOW, THEREFORE, BE IT RESOLVED, that by adopting this Resolution, effective with the term beginning January 5, 2015, the current Office of the Lake of the Woods County Treasurer will be abolished and in its place a new elective office named Office of the Lake of the Woods County Auditor/Treasurer will be created.

BE IT FURTHER RESOLVED, that all of the duties that are required by Minnesota Statutes by the Auditor and Treasurer will be vested in the newly created Office of the Auditor/Treasurer and performed by the Auditor/Treasurer without diminishing, prohibiting or avoiding those specific duties required by statute to be performed by the County Auditor and the County Treasurer.

BE IT FURTHER RESOLVED, that the persons last elected to the positions of auditor and treasurer before adoption of the resolution shall serve in those offices and perform the duties of those offices until the completion of the terms to which they were elected (unless said persons are no longer serving in said capacity).

BE IT FURTHER RESOLVED, that the person filling the combined office shall take the oath of each office and shall give the bond required by the Lake of the Woods County Board of Commissioners provided that said bond be in an amount not less than that required of a county treasurer in Lake of the Woods County.

BE IT FINALLY RESOLVED, that all requirements that are specified in Minnesota Statutes § 375A.10 through 375A.121, to enact this change, will be complied with by Lake of the Woods County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Maintenance and Grooming Grant Agreement

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into a Maintenance and Grooming Grant Agreement with the State of Minnesota.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson and County Auditor/Treasure to sign the Maintenance and Grooming Grant Agreement between the State of Minnesota, Department of Natural Resource and Lake of the Woods County, referred to as the “Sponsor”, effective July 1, 2013 thru June 30, 2014. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Lake of the Woods Women of Today – Excluded Bingo

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for the exempt gambling permit for the Lake of the Woods Women of Today for November 23, 2013.

Motion

Motion was made by Commissioner Nordlof to approve the exempt gambling permit for the Lake of the Woods Women of Today to conduct excluded Bingo on November 23, 2013 at Lake of the Woods School and authorize County Auditor/Treasure Mark E. Hall to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Premises Permit

County Auditor/Treasure Mark E. Hall inquired if the board would have any concern about having two non-profit organizations have a premise permit within one establishment. The board concurred that they did not have any objection on having two non-profit organizations in one premises.

SHERIFF

County Sheriff, Gary Fish and Emergency Management Director, Christina Husbands  met with the board requesting authorization to enter into a Grant Agreement with the Department of Public Safety, Homeland Security and Emergency Management Division.

Motion

Motion was made by Commissioner Beckel to enter into an Emergency Management performance Grant with the Minnesota Department of Public Safety (STATE), grant number A-EMPG-2013-LOTW-CO-00225, effective January 1, 2013 thru December 31, 2013 in the amount of $14,070 with matching funds of $14,070 and authorize County Sheriff, Gary Fish and Chairman Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

City Watch

County Sheriff, Gary Fish met with the board to inform them that Code Red purchased City Watch and that the department will enter into a contract with Code Red, with an increase of $2,500 more than City Watch was. Gary informed the board that the contract is with Contracted Attorney, Michelle Moren for her approval.

Motion

Motion was made by Commissioner Moorman to authorize County Sheriff, Gary Fish to enter into the Code Red contract contingent upon the approval of Contracted County Attorney, Michelle Moren. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Coroner Replacement

County Sheriff, Gary Fish met with the board to inform the board that Dr. Dayer would remain on as the County Coroner if he could get  Health Insurance. No action was taken. Gary will check with the hospital to see if any other Doctors maybe interested in taking over as Coroner.

Border Land Substance Abuse Court

Border Land Substance Abuse Court Coordinator, Lisa Santee met with the board to update them on grant funding and that she did not get the Mental Health District Grant but did receive the At Risk Funding.

RECESS

The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

NEW TAX SYSTEM

County Assessor, Mary Jo Otten met with the board to discuss the options of a new tax system. The board discussed the vendors that the committee contacted. Xerox did a presentation but they could not display a finished product; CPUI did a presentation and a number of Webinars for interested staff. CPUI is a Minnesota based company and has approximately 27 counties in Minnesota that are using their program.. Mary Jo informed the board that this was the program she used in Mille Lacs County and it is capable of adding the CAMA program. Manatron did a presentation and informed the committee that they are unable to make the changes we requested. The Committee will meet again to put together comparisons between Manatron and CPUI to be presented at an upcoming Board Meeting.

PUBLIC WORKS

Public Works Director, Tim Erikson met with the board requesting approval for final payment for S.A.P. 039-602-018, Seal Coat & Fog Seal, for Scott Construction.

Motion

Motion was made by Commissioner Arnesen to accept the County Public Works Director’s Certificate of Final Contract Acceptance for S.A.P. 039-602-018, Seal Coat & Fog Seal, for Scott Construction in the amount of $16, 00478. The motion was seconded by Commissioners Beckel and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Public Works Director, Tim Erickson met with the board requesting a change in his Cell Phone Stipend.

Motion

Motion was made by Commissioner Moorman to allow Public Works Director, Tim Erickson a cell phone stipend of $60.00 per month. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Vacation Time

Public Works Director, Tim Erickson met with the board to discuss the personal policy that allows staff to donate vacation time for a Catastrophic Illness to an employee or an employee’s family member that qualifies as a catastrophic illness and that any county employee may donate one vacation day to the qualified employee with a maximum to be received of 20 days which is to be paid at the givers rate of pay.

Motion

Motion was made by Commissioner Nordlof to approve the donation of employee vacation time as per County Personnel Policy. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

DISTRICT II AMC UPDATE

Commissioner Beckel updated the board on the following items of discussion from the District II AMC meeting:

Potential 2014 Legislative Action Items

  1. Environment and Natural Resources- Shoreland Rule Making;
  2. General Government- Workers Compensation;
  3. Health & Human Services- Eliminate the Chemical Dependency Cost Share and Human Services Administrative Simplification;
  4. Transportation: Funding;

CSAH Policy Paper- funding allocation

Commissioner Arnesen inquired about Highway 172N. Tim said the MN DOT is looking at the re-designating of roads and that he will start looking into this inquiry.

RECESS

The meeting was called to recess at 11:30 a.m. and reconvened at 11:40 a.m. as follows:

HOFFMAN DALE AND SWENSON, PLLC

2012 Exit Audit Interview

Colleen Hoffman, from Hoffman, Dale & Swenson, PLLC met with the board to review the 2012 year- end audit.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 1:25 p.m. as follows:

PETITION FOR VACATION OFA PORTION OF BEACH AVENUE AND RIVER DRIVE IN WHEELER’S POINT AND HARRIS ADDITION

Chairman Hanson reviewed the Petition from David Larson filing of a petition to vacate a portion of Beach Ave and River Drive in Wheelers Point and Harris Addition.

ORDER SETTING FORTH INITIAL DESCRIPTIONS AND SETTING HEARING DATE

RESOLUTION NO. 11-12-02

The following resolution was offered by Commissioner Beckel and moved for adoption:

WHEREAS, the County Board of Lake of the Woods County, Minnesota was presented a Petition at its regular meeting on the 12th day of November, 2013 requesting the vacation of a road;

WHEREAS, the Petition contains a description of the road,

A portion of Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota;

All that portion of Beach Avenue and River Drive lying North of the following described line:  Commencing at a point, which is the Southwesterly-most point of Block Three (3) Wheeler’s Point which is also on the northerly boundary line of River Drive, Wheeler’s Point, Lake of the Woods County; thence, on and along the Northern boundary of River Drive, extended, to a point which intersects the common boundary of Lots Six (6) and Seven (7), Block One (1), Wheeler’s Point, if extended; thence Northeasterly on and along the extended common boundary line of Lots Six (6) and Seven, Block One (1), Wheeler’s Point, to the beginning of Lot Seven (7), where it terminates. Provided, HOWEVER, that any use of Lake Drive, aka Lake Lane NW, by the owners of Lots Two (2) through Eight (8), Block One, Harris Addition, and their invitees, shall be granted by those persons who are awarded the vacated road described above.

WHEREAS, Minn. Stat. §164.07, subd. 2, requires the County Board to make an order describing as nearly as practicable the road to be vacated, describing the several tracts of land through which the road passes, and fixing a time and place when and where the Town Road will meet and act upon the Petition;

NOW, THEREFORE, IT’S HEREBY ORDERED:

  1. The road proposed to be vacated is described as:

A portion of Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota;

All that portion of Beach Avenue and River Drive lying North of the following described line:  Commencing at a point, which is the Southwesterly-most point of Block Three (3) Wheeler’s Point which is also on the northerly boundary line of River Drive, Wheeler’s Point, Lake of the Woods County; thence, on and along the Northern boundary of River Drive, extended, to a point which intersects the common boundary of Lots Six (6) and Seven (7), Block One (1), Wheeler’s Point, if extended; thence Northeasterly on and along the extended common boundary line of Lots Six (6) and Seven, Block One (1), Wheeler’s Point, to the beginning of Lot Seven (7), where it terminates. Provided, HOWEVER, that any use of Lake Drive, aka Lake Lane NW, by the owners of Lots Two (2) through Eight (8), Block One, Harris Addition, and their invitees, shall be granted by those persons who are awarded the vacated road described above.

2. The several tracts of land through which the road passes and their owners are:

                                                                                                            Owners                                                           Description of Land

                                                                                    David L. Larson                                            2568 River Lane NW                   

                        and Joanna C. Larson                                  Baudette, MN 56623                     

                                                                                    Charles C. Tews                                            2576 Lake Lane NW                    

                        Paul F. Tews                                                  Baudette, MN 56623                    

3. The Lake of the Woods County Board will conduct a Public Hearing at 1:00 p.m. on the 28th day of January, 2014, at Beach Avenue and River Drive in Wheeler’s Point and Harris Addition, in Lake of the Woods County to examine the road. The board will recess from the viewing of the road and reconvene the Public Hearing at the Government Center in the Commissioners’ Room, to receive public comment, consider the proposed action, and act on the Petition.

NOTICE OF RIGHT TO APPEAL

            Affected landowners have right to appeal as provided in Minn. Stat. §164.07, subd. 7 to seek judicial review of damages, need, and purpose if the County Board does decide to establish or alter a Town Road.

Dated:______________                                         By the County Board                                                                           

_______________________________                  _________________________________                                                                                             

County Auditor/Treasurer, Mark E. Hall                County Board Chairman, Thomas Hanson

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SEX OFFENDER COMMITTAL

Chairman Hanson informed the board that Contract County Attorney, Michelle Moren informed him that there may be a Sex Offender Committal for Lake of the Woods County.

COUNTY ATTORNEY POSITION

Chairman Hanson opened up discussion of the candidates the board and committee interviewed. The board concurred on one candidate and reviewed the salary range. Chairman Hanson will contact the applicant to offer the position. Human Resource Assistant, Dena Pieper will send a letter of acceptance.

CORRESPONDENCE:

The following correspondence was acknowledged: Thank you letter from SWCD and Lake of the Woods Watershed Forum.

closed session

Motion was made by Commissioner  Beckel to close the regular meeting at 1:50 p.m. and open the closed session pursuant to MN Statute § 13D.03 Labor Negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

The following were present at the closed session: Commissioners Arnesen, Nordlof, Moorman, Beckel and Hanson, Human Resource Assistant, Dena Pieper.

Motion was made by Commissioner Beckel to close the closed session and open the regular meeting at 2:10 p.m.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 2:15 p.m.

Attest:                                                                                     Approved: November 26, 2013

____________________________                                        _______________________________Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

============================================================================================

Commissioner Proceedings

November 26, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 26, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Thomas Hanson.  Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof to approve the agenda with the following additions: Closed Session Union Negotiations, travel for Lorene Hanson, Brink Center Freezer, Certify 2014 Levy. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows:

travel for Lorene Hanson to St. Cloud on December 11-12 for year-end payroll. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of November 12, 2013, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Attorney

Paralegal/Legal Secretary, Dena Pieper met with the board requesting funding for Consultation Attorney Fees for future cases.

Motion

Motion was made by Commissioner Arnesen to allocate $5,000 for 2013 and $5,000 for 2014 budgets for Consultation Attorney Fees from the unallocated account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Closed Session

Motion

Motion was made by Commissioner Nordlof to closed the regular meeting at 9:10 a.m. and open the closed session pursuant to MN Statutes §13D.05 Subd. 2 (3) and (4), to discuss the private medical and health data of an employee. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following members were present: Commissioners Arnesen, Moorman, Hanson, Nordlof and Beckel. Others in attendance were: Human Resource Assistant Dena Pieper, Social Service Director, Nancy Wendler and Chief Deputy Auditor, Lorene Hanson.

Motion

Motion was made by Commissioner Nordlof to close the closed session and open the regular meeting at 10:08 a.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Service

Social Service Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants      $   5,457.53

                                                            Commissioner Warrants      $ 26,929.75

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2014 Contract Approvals

Social Service Director, Nancy Wendler met with the board requesting approval to enter into the 2014-UCare and 2014 Medica Contract.

Motion

Motion was made by Commissioner Beckel to approve the contract between UCare and Lake of the Woods County Social Services effective 01/01/14 for the provision of Medical Assistance and MinnesotaCare services to eligible clients and to authorize Chairman Tom Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to approve the contract between Medica and Lake of the Woods County Social Services effective 01/01/14, for the provision of Care Coordination Services to Special Needs Basic Care (SNBC) clients, and to authorize Chairman Tom Hanson to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. 

Local Government Innovation Award

Social Service Director, Nancy Wendler informed the board that the County received the Local Government Innovation Award for Region II Mental Health Transportation Project and will be recognized at the AMC Annual Meeting.

AMEND AGENDA

Motion was made by Commissioner Arnesen to amend the agenda and add Motor Vehicle Checking account and temporary Social Worker. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Temporary Social Worker

Social Services Director, Nancy Wendler requested to hire a temporary Social Worker for December, January and February.

Motion

Motion was made by Commissioner Arnesen to authorize Social Service Director, Nancy Wendler to hire a temporary Social Worker for the months of December, January and February at Grade 12 Step A. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Brink Center

Social Service Director, Nancy Wendler met with the board requesting funding to purchase a freezer for the Brink Center.

Motion

Motion was made by Commissioner Beckel to authorize payment up to $3,500 for a freezer for the Brink Center with the funding from the Brink Center account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

SHERIFF

County Coroner

County Sheriff, Gary Fish met with the board to inform the board that he checked with LakeWood Health Center on possibilities of a Doctor to fill the position of the County Coroner, they commented that at this time it would not work with their schedule. The board discussed the request from Dr. Dayer that he would continue as the County Coroner, if he would be able to get County Health Insurance. Pursuant to MN Statutes 390.005 requires the County to have either an elected Coroner or an appointed Coroner; MN Statute 390.111 requires that County Boards is responsible for reasonable and necessary compensation and expenses of the Coroner.  The consensus of the county board was to offer family employee health insurance to Dr. Dayer effective January 2014.

Stonegarden Grant

County Board reviewed the Stonegarden Grants with County Sheriff, Gary Fish.

Airboat

County Sheriff, Gary Fish informed the board that they received a grant in the amount of $42,000 and will need additional funding for the cost of the Airboat is $65,000. The board will review this at a upcoming work session with the Sheriff’s Office.

Chief Deputy Sheriff

County Sheriff, Gary Fish requested that the board place Chief Deputy Sheriff, Daryl Fish from an exempt employee to a non-exempt employee. No action was taken and will discuss further at a work session.

County Recorder

County Recorder, Susan Ney met with the board pursuant to MN Statute 357.182, Subd. 6 requires the Recorder to present to the County Board a report detailing return delivery time of documents recorded in the office for the previous year. Susan reviewed the Turn Around Time Report with the board.

COUNTY ATTORNEY POSTION

Chairman Hanson informed the board that he left a message with the applicant and did not hear back from the applicant at this time.

TAX SYSTEM

MIS Director, Peder Hovland met with the board to discuss the cost associated with changing over to a new tax system. Peder informed the board that he contacted CPUI, Nemisis, Xerox and Manatron for the tax system numbers. Peder recommended purchasing the CPUI; cost associated with the change will be to bring back the AS400 system, but will re-coop cost due to no longer hosting with Beltrami County and savings in the CAMA system. Timeline will be to convert to new system in May 2014 and run both systems to the end of 2015; will need to purchase the 400 system in 2013 to save on costs of equipment; cost is $16,800 plus applicable tax; will need an additional $60,000 for new system commitment.

Motion

Motion was made by Commissioner Arnesen to authorize the purchase of the CPUI and CPS system for the new tax system with $60,000 funding from 2013 unallocated account to the 2014 technology fund and order the AS 400 system in 2013 in the amount of $16,800 plus tax with the funding from the technology fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

REMONUMENTATION COST SHARE SETTLEMENT

Donn Rasmussen met with the board to discuss the re-monumentation cost share settlement that the board discussed back in May. Donn informed the board that this certificate of survey will be  recorded, and will help in future surveying in this township; Baudette Township is one of the top priorities to complete and this survey, the section corners where the main work and will help in future surveys.

Motion

Motion was made by Commissioner Moorman to reimburse Pierre Lafromboise for the recertification of survey that was conducted on his property in the amount $1,200 from the cost share program. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting authorization for Chairman Hanson to sign the MPCA 2012 County Feedlot Performance Grant Application.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson to sign the MPCA 2012 County Feedlot Performance Grant Application effective July 1, 2013 in the amount of $1,073. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $  46,427.38  

Road and Bridge        $  15,051.74

Co. Develp                  $    2,700.00

Solid Waste                 $    4,554.05

EDA                            $    4,377.60

                                    $ 73,110.77

WARRANTS FOR PUBLICATION

Warrants Approved On 11/26/2013 For Payment 11/27/2013

Vendor Name                                                          Amount

Lake Road Diesel Inc                                                      2,495.95

LaValla Electric DBA/Ned                                              20,000.00

LOW Soil & Water Cons. Dist.                                       2,500.00

North American Salt Co                                                 4,535.05

North East Technical Service,Inc                                  2,763.60

Northwest Community Action, Inc                                 3,096.50

Pb Distributing Inc                                                           2,328.30

Short Elliott Hendrickson, Inc                                      14,950.00

48 Payments less than 2000   20,441.37

Final Total:  73,110.77

 Further moved to authorize the payment of the following auditor warrants:

                                                November 13, 2013    $        4,996.74

                                                November 13, 2013     $      90,555.58                                                                                                           November 15, 2013    $    405,716.27

                                                                                     $    501,268.59                                  

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

David Larson, Road Vacation

County Auditor/Treasurer Mark E. Hall informed the board that part of the Road Vacation process is to appoint a designee to consult with the Commissioner of DNR at least fifteen (15) days before the public hearing because the road vacation is adjacent to public waters.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Beckel as the designee to consult with the commissioner of DNR for the David Larson, Road Vacation that is set for January 28, 2014 at 1:00 p.m. at Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

December Payroll

County Auditor/Treasurer Mark E. Hall met with the board to discuss the last payroll for December and informing them that it falls on Christmas Day and requested that time sheets be turned in by 3:00 p.m. on Thursday, December 19, 2013 and will deposit payroll on December 23, 2013 which will be in employee bank account on the December 24. The board concurred with Marks request.

Forfeited Land Sale Update

County Auditor/Treasurer Mark E. Hall met with the board and informed the board the Wallace property that was forfeited contains water frontage of 150 feet or more on Williams Creek and would require special legislation under Minn. Stat. 282.018, subd. 1 in order to sell. The DNR would not object to legislation authorizing the sale of the parcel; also recommended to pull the Outlots off the sale as they are easement access to property owners; he is still waiting for the resolution from the City of Williams authorizing the county to sell the parcel within the city limits, when he receives the resolution he can continue with the next steps of the sale.

Motor Vehicle Checking Account

County Auditor/Treasurer, Mark E. Hall requested to update the signature card for the Motor Vehicle checking account to include Deputy Auditor, Janet Rudd, Deputy Auditor, Darren Olson and Deputy Auditor/Treasurer Stacy Novak.

Motion

Motion was made by Commissioner Arnesen to authorize Deputy Auditor, Janet Rudd, Deputy Auditor, Darren Olson and Deputy Auditor/Treasurer Stacy Novak to sign for the Motor Vehicle checking account. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

CLOSED SESSION MN Stat.§ 13D.03 Union Negotiations

Motion

Motion was made by Commissioner Nordlof to close the regular meeting at 12:29 p.m. and open the closed session pursuant to MN Stat. §13D.03 for union negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following members were present: Commissioners Arnesen, Hanson, Nordlof, Beckel and Moorman. Others present: Human Resource Assistant, Dena Pieper.

Motion

Motion was made by Commissioner Nordlof to close the closed session at open the regular meeting at 12:32 p.m.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNION NEGOTIATIONS-Local 49 Union Solid Waste Department

Motion

Motion was made by Commissioner Arnesen to approve a one year contract with the Local 49 Union Solid Waste bargaining unit as follows:

The board agrees to pay a 0% cost of living adjustment.

The board agrees to pay union members a step increase where applicable.

Hours worked in excess of 8 hours a day shall be paid at the rate of 1 ½ time the hourly rate Monday thru Saturday.

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Proposed Levy

The board discussed the MN Sales Tax that counties are now exempt from paying and the increase of the PILT payment the county will receive. The board felt that with the combined revenue savings of the two that the levy could be reduced from the 2% proposed to a 0% increase for 2014.

RECESS

The meeting was called to recess at 12:47 p.m. and reconvened at 6:01 p.m. as follows:

PUBLIC HEARING TNT

Motion

Motion was made by Commissioner Moorman to close the regular meeting and open the public hearing at 6:02 p.m. for the TNT hearing. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Chairman Hanson welcomed everyone to the hearing. Chief Deputy Auditor, Lorene Hanson reviewed the proposed 2014 budget along with the levy and comparison information provided by Deputy Auditor/Treasure Stacy Novak. All comments and questions were addressed by the board and staff present.

Motion

Motion was made by Commissioner Beckel to close the Public Hearing at 6:47 p.m. and opened the regular meeting. The motion was seconded Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chairman Hanson called for the resolution for adoption of the 2014 Budget and Tax Levy. He stated that the 2014 Levy will remain with a 0% increase to the Revenue fund versus the proposed 2%.

Resolution

The following Resolution was proposed and moved for adoption by Commissioner Ken Moorman:

Resolution Adopting

2014 Certified Budget and Tax Levy

Resolution   2013-11-03

WHEREAS, the Certified County Budget for the year 2014 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Certified Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2014:

Revenue Fund                                               $ 1,334,803

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2013 Proposed Budget and Tax Levy         $ 2,448,318

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2014:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     22,000

                        Twp Fire – Williams                                      $     31,072

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   497,127

2014                

* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (increased 2,000).  (425,555+12,000=437,555)

The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 6:49 p.m.

Attest:                                                                                     Approved: December 17, 2013

____________________________                                        _______________________________Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

November, 2012

Commissioner Proceedings

Emergency County Board Meeting

November 2, 2012

The Lake of the Woods County Board of Commissioners met in an Emergency County Board meeting on Friday, November 2, 2012, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Todd Beckel called the meeting to order at 8:00 a.m. with the following members present:  Commissioners Ed Arnesen, Todd Beckel and Patty Beckel.  Commissioners Tom Hanson and Ken Moorman were present via speaker phone.  Also present were: County Assessor Mary Jo Otten, County Auditor John W Hoscheid, Land & Water Director Josh Stromlund, MIS Director Brent Birkeland, Public Works Director Tim Erickson, County Sheriff Gary Fish, Social Services Director Nancy Wendler and County Treasurer Mark Hall.

MIS Director

Salary MIS Director

MIS Director, Brent Birkeland met with the County Board to discuss his salary and his offer to take a position in another county. He requested the County Board to review and adjust his job classification to a Grade 20, Step 2 ($65,631.86), on the new comp worth plan for 2013.

The County Board discussed Brent’s request and after much discussion, it was the consensus of the County Board to adjust his salary at a Grade 19, Step 1, on the new 2013 comp worth plan. Chair Todd Beckel reminded him of the opportunity to use the appeal process if he felt it was necessary.

Motion was made by Commissioner Ed Arnesen to offer a salary adjustment of $4,000 for the year 2012, pending MIS Director Brent Birkelands decision.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

There being no further business before the County Board, Chair Todd Beckel called the meeting to recess at 10:10 a.m.

Attest:                                                                          Approved:  November 13, 2012

Commissioner Proceedings

November 13, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 13, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson, Terry Waibel and Nick Anthony.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Correspondence from Let’s Go Fishing, Department of Correction, November 2, 2012 Emergency Meeting and December payroll cutoff. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Nancy Wendler to Bemidji on November 15th for Land of the Dancing Sky meeting and on November 16 in Park Rapids for Region II Directors’ meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel to approve October 23, 2012 regular board minutes with changes and November 2, 2012 Emergency Meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ASSOCIATION OF MINNESOTA COUNTIES

Executive Director, Jeff Spartz met with the board and informed them that AMC supports legislative activities, agency activities, and county initiated efforts, along with working with NaCo on federal issues.

Chairman Todd Beckel welcomed Terry Waibel and Nick Anthony to address the board. Terry Waibel asked if there was any policy for gravel roads that become icy and treacherous to drive on. The board informed the board that they are addressing Public Works Director, Tim Erickson later today on this issue.  Nick Anthony thanked the board for looking into the request.

RECESS

The meeting was called to recess at 9:25 a.m. and reconvened at 9:30 a.m. as follows:

Closed Session- Pending Litigation-MN Stat. § 13D.05

Motion

Motion was made by Commissioner Patty Beckel to close the regular meeting at 9:30 a.m. and open the closed session pursuant  to MN Stat.§ 13D.05, pending litigation case- Dornheim vs. Lake of the Woods County. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 9:48 a.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:48 a.m. and reconvened at 9:55 a.m. as follows:

Voyageur Comtronics

Lee Hervey, from Voyageur Comtronics met with the board and gave an update on the following:

  • Digital T.V. transmission;
  • Canadian Government did not go digital, therefore 650 repeater sites have been closed;
  • Maintenance for the Sheriff’s Department on narrowband.

Lee informed the board that Titan Machinery is requesting tower space to place equipment for

Precision Agriculture Technology. Titan Machinery representatives informed the board that they have Rural Tower Network that works on all their contracts and negotiations, so if the board agrees to lease tower space that this would be the company that they would be working with.

County Surveyor

Re-monumentation Update

County Surveyor, Donn Rasmussen met with the board and updated them on the re-monumentation they have worked on since 1996. Donn requested that it would be a benefit to have all the survey documents set up on the web site for other surveyors and public to view.

Surveyor Contract/Surveyor Appointment

Chairman Todd Beckel reviewed the County Surveyor Contract and Surveyor Appointment  with the board.

Motion

Motion was made by Commissioner Moorman to enter into a Contract with Widseth, Smith, Nolting and Associates, Inc. for services of a County Surveyor, commencing January 1, 2013 and terminating December 31, 2016, in the amount of $11,000 per annum, and authorize County Auditor, John W. Hoscheid, Chairman Todd Beckel, and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to appoint Donn Rasmussen as Lake of the Woods County Surveyor for the year 2013 pursuant to MN Statutes 389.011 Subd. 2. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Pierre Lafromboise Property

Pierre Lafromboise met with the board to discuss his recent survey of his property and the difficulty they experienced to find the corner markers for re-monumentation was not done in the Baudette Township.

Donn informed the board that this certificate of survey will be certified and recorded, and will help in future surveying in this township; Baudette Township is one of the top priorities to complete and when with this survey, the section corners where the main work and will help in future surveys.

The board concurred that cost share in this situation would be reasonable, but they need to review and set up a cost share program before they can do anything with this request.

Re-monumentation Committee

Motion was made by Commissioner Moorman to create a Re-monumentation Committee with the following members: Commissioner Arnesen, Commissioner Patty Beckel, County Surveyor, Land and Water Planning Director, Public Works Director and MIS Director. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioner Warrants        $   10,546.68                                                                                                     Commissioner Warrants        $     9,883.68

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:03 a.m. as follows:

Emergency Management

2012 EMP Grant

Emergency Management Director, Holly House met with the board requesting approval for the 2012 EMP Grant.

Motion

Motion was made by Commissioner Arnesen to approve the 2012 Emergency Management Performance Grant, No. A-EMPG-2012-LOTW-CO-0004 for $13,027 effective January 1, 2012 thru December 31, 2012 and authorize Chairman Todd Beckel and Emergency Management Director, Holly House to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Cell-Phone Stipend

Public Works Director, Tim Erickson met with the board requesting authorization to issue Inspector II, Copper Mickelson a cell phone stipend.

Motion

Motion was made by Commissioner Hanson to allow Inspector II, Cooper Mickelson a cell phone stipend of $40.00 per month. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Acceptance of Restoration of MnDOT Detour Roads

Public Works Director, Tim Erickson met with the board and updated them on the detour roads that took place this summer with State Highway 11 construction and requested them to approve the acceptance of MnDOT’s restoration of the detour roads.

Motion

Motion was made by Commissioner Hanson to approve final acceptance of MnDOT’s restoration of detour roads contingent on the repairs of the  potholes on County Road 19. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Final Contract SP039-070-002

Public Works Director, Tim Erickson met with the board requesting authorization to accept the Certificate of Final Contract for SP 039-070-002, HSIP 3912.

Motion

Motion was made by Commissioner Patty Beckel to accept the Public Works Director’s Certificate of Final Contract Acceptance for SP 039-070-002, HSIP 3912 (163)., Shoulder Paving & rumble Strips, for Knife River Materials of Bemidji, MN in the total of $343,109.20 and hereby authorize final payment of $24,107.16. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Right-of-Way Violations

Public Works Director, Tim Erickson and Willis Bitter met with the board to discuss a culvert that was placed through the road and his concerns of water backing up onto his land. Public Works Director, Tim Erickson informed the board that a letter was mailed to the violator, and he has not heard anything to this date. Tim will call, send a final letter, and speak with County Attorney, Philip Miller on this issue.

Icy Gravel Roads

The board discussed with Public Works Director, Tim Erickson if there is a policy in place on Icy Gravel Roads. Tim informed the board that there is no policy for icy gravel roads but will be working on a policy.

Recess

The meeting was called to recess at 11:50 a.m. and reconvened at 1:02 p.m. as follows:

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board to present MIS Director, Brent Birkeland resignation.

Motion

Motion was made by Commissioner Patty Beckel to accept MIS Director, Brent Birkeland resignation effective November 30, 2012. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Replacement of MIS Director

The board discussed the replacement of MIS Director Position. The Compensation Committee will meet with the Department Heads on November 26, 2012 at 9:00 a.m.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                      Revenue                    $        88,285.49         

                                      Road & Bridge         $         35,983.57

                                      Co. Develop              $             606.00

                                      Solid Waste               $        28,289.38 

                                      EDA                          $          5,259.69         

WARRANTS FOR PUBLICATION

Warrants Approved On 11/13/2012 For Payment 11/16/2012

Vendor Name Amount

ARM of Mn                                                                       3,550.00

Cenex Co-Op Services, Inc.                                          7,201.83

Elert & Associates                                                            4,241.60

Farmers Union Oil Co.                                                    4,298.39

Hasler                                                                              2,000.00

Holte Implement, Inc                                                       2,016.41

Johnson Auto & Machine                                               4,480.45

Lakewood Energy LLC                                                    2,000.00

LOW Highway Dept                                                         2,256.22

Mar-Kit Landfill                                                               11,073.60

Mn Dept Of Transp                                                         3,776.14

Modern Project Services LLC                                      15,000.00

Motorola Solutions, Inc                                                 5,475.00

Northwest Community Action, Inc                                 3,607.52

R & Q Trucking, Inc                                                         2,175.10

Roseau County Cooperative Assn                                2,178.82

Voyageurs Communications, Inc                                  2,226.64

Watch Guard Video                                                         5,289.24

Watson                                                                          19,374.26

Woody’s Service                                                             6,195.39

Ziegler, Inc                                                                       6,692.96

112  Payments less than  2000     43,314.56

Final Total:   158,424.13

Further moved to authorize the payment of the following auditor warrants:

                                     October 24,  2012                  $521,698.81

                                     October 31,  2012                  $493,657.18

                                     October 31,  2012                  $    3,862.18

                                     October 31,  2012                  $       486.11

                                     November 1,2012                  $398,930.28

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Land Leases

County Auditor, John W. Hoscheid met with the board and presented the “Land Value Information” list that County Assessor, Mary Jo Otten calculated if the land was to be taxed.

Motion

Motion was made by Commissioner Todd Beckel to set the leased land acreage cost at $7.00 per acre for Tillable Lands and $7.50 per acre for Non-Tillable Lands and to set a term for the leases for three-years.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. (Commissioner Arnesen abstained from voting)

Sanford Lease

County Auditor, John W. Hoscheid presented that Sanford Lease for Government Center North and informed the Board that the lease will run for a three-year term instead of a one-year term.

Motion

Motion was made by Commissioner Moorman to enter into a lease agreement for Government Center North Building with Sanford Medical Center, Thief River Falls beginning January 1, 2013 thru December 31, 2015 and authorize County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Re-Appointment of Medical Examiner

County Auditor, John W. Hoscheid informed the board that Dr. Robert Dayer agreed to be Lake of the Woods County Medical Examiner for another four year term.

Resolution

 The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Appointment of Medical Examiner

Resolution No. 12-11-01

WHEREAS, Minn Stat. § 390.005 provides that the term of office for the County Medical Examiner be no longer than four years; and

NOW, THEREFORE, BE IT RESOLVED, that Dr. Robert Dayer is herby appointed to the position of the county medical examiner of Lake of the Woods County for a four-year term, beginning January 1, 2013.

The resolution was seconded by Commissioner and the same being put to a vote, was unanimously carried.

Women of Today-Bingo

County Auditor, John W. Hoscheid requested authorization to sign the application for the Women of today to conduct Bingo.

Motion

Motion was made by Commissioner Patty Beckel to approve the exempt gambling permit for Women of today to conduct a excluded Bingo Activity on November 17, 2012 at Lake of the Woods School and authorize County auditor to sign. The motion was seconded by Commissioner Moorman and the same being put to  a vote, was unanimously carried.

NWA Airport

County Auditor, John W. Hoscheid met with the board and presented a letter that will be sent to the MN Department of Transportation requesting financial assistance from the Office of Aeronautics for a feasibility study and request authorization to sign.

Motion

Motion was made by Commissioner Arnesen to approve the letter of support for the NWA Airport and authorize County Auditor to sign. The motion as seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

December Payroll

County Auditor, John W. Hoscheid met with the board to discuss the last payroll in December. Due to the Holidays and payroll date, he requested permission to have all time sheets turned in by 12:00 p.m., Thursday, December 20, 2012. The consensus of the board was to have time sheets turned in on December 20, 2012.

SWCD

Resource Technician, Mike Hirst met with the board to update them on the Task Force for Winter Angling trash. Mike informed the board Minnesota Pollution Control Agency funding will not be available until January and may need funding from the county for this project. Mike informed the board that he would come back for funding if needed.

COUNTY AUDITOR

Health Insurance

County Auditor, John W. Hoscheid met with the board and reviewed the spread sheet for the Health Insurance Loss-Ratio and the cost for increases insurance caps per their request.

CORRESPONDENCE

The following correspondence was acknowledge

  • Thank-you letter from Let’s Go Fishing
  • Department of Corrections          

Closed Session- Pending Litigation-MN Stat. § 13D.05

Motion

Motion was made by Commissioner Patty Beckel to close the regular meeting at 2:20 p.m. and open the closed session pursuant  to MN Stat.§ 13D.05, pending litigation case- Dornheim vs. Lake of the Woods County. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 2:39 p.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Closed Session- Union Negotiations-MN Stat. § 13D.03

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 2:40 p.m. and open the closed session pursuant  to MN Stat.§ 13D.03,Union Negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 2:45 p.m. and open the regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:46 p.m.

Attest:                                                                                     Approved: November 27, 2012

Commissioner Proceedings

November 27, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 27, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the following additions: NWMN Housing, Department Head Meeting discussion, Towers and Comp Plan for year-end payroll.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Dan Crompton to Detroit Lake on February 28, 2013 for Bridge Safety Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel to approve November 13, 2012 regular board minutes with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SWCD

Keep It Clean

Resource Technician, Mike Hirst met with the board requesting that the county purchase six (6) dumpsters, which the county would own but use them for the “Keep It Clean” project.

Motion

Motion was made by Commissioner Arnesen to purchase six (6) 8 yard dumpsters from Sanitation Products in the amount of $10,500 from the Con-Con Funds. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

SHERIFF

Joint Powers Agreements

County Sheriff, Gary Fish met with the board and informed them that he needed approval for Joint Powers Agreement that his office has with the State of Minnesota, they were approved previously under Retired Sheriff, Dallas Block, but needs to reflect the current Sheriff’s signatures.

Motions

Motion was made by Commissioner Moorman to enter into a agreement with the Minnesota Department of Humans Services and Lake of the Woods County Offices of Human Services (IV-D Agency ) for operation of the child support enforcement program under Title IV-D beginning January 1, 2012 thru December 31, 2013 and authorize County Sheriff, Gary Fish, County Attorney, Philip Miller and Social Services Director, Nancy Wendler to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to enter into a Joint Powers Agreement with the State of Minnesota, Commissioner of Public Safety, State Patrol Division and Lake of the Woods County Sheriff’s Office to provide access to the State’s I/Mobile System, beginning January 1, 2012 thru December 31, 2013 and authorize County Sheriff, Gary Fish, Chairman, Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension and Lake of the Woods County Sheriff’s Office to provide access to the Minnesota Criminal Justice Data Communications Network and authorize, County Sheriff, Gary Fish, Chairman, Chairman Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution

 APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF Lake of the Woods ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF

RESOLUTION NO. 12-11-02

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

WHEREAS, the County of Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED, by the County Board of Lake of the Woods, Minnesota as follows:

  1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its County Attorney and Sheriff are hereby approved. Copies of the two Joint Powers Agreements are attached to this Resolution and made a part of it.
  2. That the Chief Deputy Sheriff, Daryl Fish, or his or her successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Julie Berggren, Administrative Assistant is appointed as the Authorized Representative’s designee.
  3. That Lake of the Woods County Legal Secretary, Dena Pieper, or his or her successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
  4. That Todd Beckel the Chair of the County, County Auditor, John W. Hoscheid and Gary Fish, County Sheriff are authorized to sign the State of Minnesota Joint Powers Agreements.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

DEPARTMENT HEAD MEETING

The board discussed the November 26, 2012 Department Head meeting for the Compensation Plan and that Truesight will be here on December 6, 2012 to meet with the Department Heads to review the plan.

LAND LEASES/TOWER LEASE

Land Leases

Commissioner Arnesen discussed the County Land Leases in regards if the leasers pay taxes on the land they lease from the County. County Auditor, John W. Hoscheid informed the board that the leasers do not pay property taxes, only yearly lease payments.

 Tower Lease

Commissioner Hanson presented the lease for GCGI Development LLC to lease the following parcel of land from Lake of the Woods County

(To be replaced with a deed description upon review of title.)

The Northwest Quarter of the Northwest Quarter of Section 24 Township 163 Range 34, less and except    the North Half of the Northwest Quarter of the Northwest Quarter of the of the described quarter section.  This description is intending to include all properties owned by Lake of the Woods County listed under Parcel ID# 142422000 and excluding 1.25 acres owned by School District Number 24 listed under Parcel ID# 142422010.

Motion

Motion was made by Commissioner Tom Hanson to approve the Option and Easement Agreement between Lake of the Woods County and GCGI Development, LLC for Fifty (50) years, with the lease payment of $125,000 into the “Tower/Communications” designated account. contingent approval of the lease by County Attorney, Philip Miller and authorize County Auditor, John W. Hoscheid, County Attorney, Philip Miller and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LEGION MEMORIAL FOREST

American Legion Forest Director, Steve Levassuer met with the board to discuss the “Jack Pine Bob Andersen Legion Forest”, and the issue of overnight camping. After discussion the board requested that the Legion bring back a Management Plan for the forest for the board to review and approve.

WATER ACESS

Steve Levasseur met with the board to inform them of a potential environmental issue relating to logging practices that occurred in 2008. This potential environmental issue occurred on State of Minnesota Land, Judicial Ditch 26 and possibly on Red Lake Reservation Land. The Land & Water Planning Office informed the board that contacts have been made to the appropriate entities to investigate this matter.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioner Warrants        $   12,692.22                                                                                                     Commissioner Warrants        $   24,648.96

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

NWMN Housing Director, Lee Meier met with the board and requested that the county put 4,000 to 5,000 dollars a year to help with funding the Sec. 8 housing assistance program for residents in Lake of the Woods County.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                      Revenue                    $        19,225.55         

                                      Road & Bridge         $          4,190.99

                                      Co. Develop              $         6,438.00   

                                      Solid Waste               $         3,838.52 

                                      EDA                          $         2,272.62          

WARRANTS FOR PUBLICATION

Warrants Approved On 11/27/2012 For Payment 11/30/2012

Vendor Name                                                                Amount

Anchor Marketing, Inc                                                          2,272.62

Brown/Terry                                                                           2,610.37

North East Technical Service,Inc                                         2,567.00

Widseth Smith Nolting&Asst Inc                                          7,354.67

52  Payments less than  2000     21,161.02

Final Total:     35,965.68

Further moved to authorize the payment of the following auditor warrants:

                                    November 16, 2012                $   95,558.02

                                    November 16, 2012                $     4,238.03

                                    November 16, 2012                $    4,867.37

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS/GIS

Chairman Todd Beckel thanked MIS/GIS Brent Birkeland for his years of service for Lake of the Woods County.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION 2012 – 11-03

RECOGNITION OF YEARS OF SERVICE

BRENT BIRKELAND

WHEREAS: Brent Birkeland has served the residents of Lake of the Woods County for the past 16 years;

WHEREAS: Brent Birkeland has resigned as the Lake of the Woods County MIS/GIS Director effective November 30, 2012;

NOW THEREFORE, BE IT RESOLVED: That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Brent for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:12 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson, Mr. Roger Ellingson representing Ellingson Companies, Attorney Al Fish, and County Attorney, Philip Miller to discuss unauthorized work in County  Right-of-Ways which is a violation of county ordinances.  

Motion

Motion was made by Commissioner Arnesen to fine $500 penalty to Ellingson and $1,690 for county repair expenses for damage done by the company. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MN DOT

Public Works Director, Tim Erickson met with the board requesting approval to enter into a master Contract with the Minnesota Department of Transportation.

Resolution

The following resolution was proposed by Commissioner Moorman and moved for adoption:

RESOLUTION 12-11-04

WHEREAS, the Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, occasionally opportunities arise for local governments to provide services to Mn/DOT; and

WHEREAS, the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that Mn/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and

THEREFORE, BE IT RESOLVED:

  1. That the County of Lake of the Woods enter into a Master Contract with the Minnesota Department of Transportation.
  2. That the proper County officers are authorized to execute such contract, and any amendments thereto.
  3. That the Public Works Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts will provide for payment of the County by Mn/DOT, and that the Public Works Director may execute such work order contracts on behalf of the County without further approval by this Board.

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was duly carried.

RECESS

The meeting was called to recess at 1:05 p.m. and reconvened at 1:25 p.m. as follows:

COUNTY AUDITOR

Public Transit Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to renew the Public Transit Service agreement with Roseau County Committee on Aging.

Motion

 Motion was made by Commissioner Arnesen to enter into a service agreement with Roseau County Committee on Aging, a Minnesota Non-Profit Corporation and Lake of the Woods County to provide and operate a public transportation system which will be administered and operated as part of a Multi-County Transit System with Roseau County effective January 1, 2013 through December 31, 2013, and authorize Chairman Todd Beckel to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Transit Vehicle Lease Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a lease agreement with Roseau County Committee on Aging for the 2001 Diamond Bus.

Motion

Motion was made by Commissioner Hanson to enter into a lease agreement between Lake of the Woods County and Roseau County Committee on Aging a 2001 Chevrolet Diamond 400 bus effective January 1, 2013 through December 31, 2013 and authorizes Chairman Todd Beckel to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MCIT DIVIDEND

County Auditor, John W. Hoscheid informed the board that Lake of the Woods County received a MCIT Dividend in the amount of $120,403. With this dividend it only cost the county $40,000 for Property Causality and Workers Compensation Insurance.

Payroll for Compensation Plan

County Auditor, John W. Hoscheid informed the board that it will take 40 hours to process and calculate all the changes that will need to make for payroll process when the compensation plan is approved.

Health Insurance

Motion was made by Commissioner Hanson to increase the cap for county contribution for 2013 by $25. Family Contribution will be $950; Single Contribution $600. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE

The following correspondence was acknowledge

  • Thank-you letter from Potato Day
  • AMC

DNR

Conservation Officer, Bob Gorecki and Fisheries Area Supervisor, Phil Talmage met with the board, resort owners and minnow dealers to discuss the law changes that were made for minnow harvesting and labeling and control of VHS.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:39 p.m.

Attest:                                                                                     Approved: December 11, 2012

_______________________________                                  __________________________________

John W. Hoscheid, County Auditor                                       Todd Beckel Chairman of the Board

November, 2011

Commissioner Proceedings

November 8, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 8, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Moorman, Arnesen, Todd Beckel and Hanson. Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the following additions: Let-Go-Fishing thank-you letter, Investment Report, 2012 Health Insurance Rates, LineWorkers School and Fish House Trailer Permits. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Patty Beckel to approve the consent agenda as follows: Craig Severs to Brainerd on November 3rd for Supervisors Conference and to Baxter on November 4th for Facilitating Agreements Training; Philip Miller to Bloomington on December 7-9 for MCAA Annual Conference; Cherie Anderson and Peggy Mosher to St. Cloud on November 14-15 for MN PictureLink Conference; Lorene Hanson to St. Paul on November 16-17 for State Auditor’s Training; Josh Stromlund to Bloomington on December 4-6 for MAWSWCD 2011 Annual Conference. .The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of October 25, 2011 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue                       $      38,201.49          

                                                Road & Bridge             $      26,011.78

                                                County Develop           $        1,547.38          

                                                Solid Waste                  $        7,723.18

                                                EDA                             $           117.27

                                                                                             73,601.10          

WARRANTS FOR PUBLICATION

Warrants Approved On 11/08/2011 For Payment 11/11/2011

Vendor Name                                               Amount         

Barrett/Russ                                               3,043.95

Cenex Co-Op Services, Inc.                   7,497.71

Howard’s Oil Company                            2,044.24

LOW Highway Dept                                 4,651.25

LOW Marine, Inc                                       8,761.01

Michaels Consulting, Inc/Ron                 8,813.05

Woody’s Service                                       4,683.89

79 Payments less than 2000 — $34,106.00

Final Total: $73,601.10

Further moved to authorize the payment of the following auditor warrants:

                                                October 24, 2011          $        455,495.84

                                                October 28, 2011          $          52,874.44

                                                October 28, 2011         $               385.66

                                                November 2, 2011       $        658,237.54      

                                                November 3, 2011        $       119,995.18      

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

HRDC Contract for Services

Chief Deputy Auditor, Lorene Hanson met with the board and requested approval to enter into a Contract for Services with Headwaters Regional Development Commission and Lake of the Woods County for the Northwest Land and Easement Negotiation. Commissioners Arnesen and Todd Beckel will talk with Executive Director, Cliff Tweedale about the expiration date of the contract and will bring back to the board.

Northwestern Counties Data Processing Security Association Joint Powers Board(NCDPSA)

Chief Deputy Auditor, Lorene Hanson met with the board and requested approval to enter into an audit proposal for the 2010 audit of the  NCDPSA in the amount of $2,200 paid from the NCDPSA budget.

Motion

Motion was made by Commissioner Todd Beckel to enter into an audit agreement with Hoffman, Dale, & Swenson, PLLC for the NCDPSA audit in the amount of $2,200 with the funds from the NCDPSA budget and authorize County Auditor, John W. Hoscheid and Chairman Moorman to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SHERIFF’S OFFICE

taser guns/mgt system

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting approval to purchase Taser guns and a Management System for the Law Enforcement Center.

Motion

Motion was made by Commissioner Hanson to approve the purchase of a Management System Program for the Sheriff’s Department in the amount of $5,755.88 from the 911 grant. The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the purchase of three (3) taser guns and supplies in the amount of $2,827.27 from the DUI Grant. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

City of Baudette Law Enforcement Request

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board and presented a letter of request from Chief of Police, Brad Abbey, asking for the Sheriff’s office to take calls from 8:00 a.m.to 2:00 p.m., Monday thru Saturday and the majority of the day on Sundays and also take over the dispatching and secretarial duties as it was prior to August of 2008. The board requested that County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer come back in the afternoon to discuss this further.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 15,379.04

                                                Commissioners’ Warrants       $   7,260.44

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Purchase of Service Agreement

Social Services Director, Nancy Wendler met with the board requesting an extension of the Purchase of Service Agreement between Rita Krause and Lake of the Woods County Social Services for child support consultation services.

Motion

Motion was made by Commissioner Todd Beckel to approve the extension of the contract for child support consultation services between Rita Krause and Lake of the Woods County Social Services, effective as of November 18, 2011 thru May 18, 2012, or until the balance of the purchased service

contract amount has been fully utilized, whichever comes first. and to authorize Chairman Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

DEPARTMENT OF NATURAL RESOURCES- WILD LIFE MANAGER

Wild Life Manager, Scott Laudenslager met with the board to discuss the proposed Rapid River Tower Burn that is scheduled for next spring or fall. He requested permission to Burn County owned land in the NW1/4 NE ¼ of Sec. 21 twp 159 Range 30, that is adjacent to the state land. The county board gave permission to burn the county owned land.

County Auditor

Market Value Credit

Chief Deputy Auditor, Lorene Hanson met with the board and presented the 2011 Market Value Credit to the board.

2012 Health Insurance Rates

Chief Deputy Auditor, Lorene Hanson met with the board and presented the revised Health Insurance Rates from PEIP that shows no increase in rates for 2012 premiums.

Meetings: ReDesign and AMC Annual Meeting

Chief Deputy Auditor, Lorene Hanson met with the board and informed the board that there is a Local Government Redesign Innovation Session in Bemidji on November 10, 2011 for those who wish to attend and also the AMC annual meeting on December 4-7 in St. Paul.

DRAINAGE AUTHORITY

Pieper Farms- tiling project

Motion was made by Commissioner Arnesen to close the regular meeting pursuant to MN Statute § 103.E and open the Ditch Authority Meeting at 10: 15 a.m. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously.

Chairman Moorman welcomed Scott Pieper, from Pieper Farms to the meeting. Scott informed the board that they are in the process of tiling some of their land and the land appraiser wouldn’t sign off on the land as being tiled until proof of a tiling permit was submitted.  Scott informed the board that he spoke with Land and Water Planning Director, Josh Stromlund and was informed that a tiling permit is not needed in Lake of the Woods County as to date, and that he would need to see the county board for the letter has to come from the Drainage Authority stating that a tiling permit is not needed.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Moorman to sign a letter in regards to Pieper Farms tiling project stating that Lake of the Woods County does not issue tiling permits to agricultural producers, contingent upon the approval of County Attorney, Philip Miller. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the Drainage Authority meeting at 10:24 a.m. and reconvene the regular meeting. The motion was seconded by Commissioner Arnesen, and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:28 a.m. and reconvened at 10:32 a.m.

EMERGENY MANAGEMENT

Emergency Management Director, Holly House and MIS Director, Brent Birkeland met with the board requesting approval to renew the Mspace Service Contract. Brent recommended the Silver Remote Maintenance and Service Prime Contract at the cost of $925. Holly informed the board that the grant is not available this year and will have to be paid some other way. Brent informed the board that the funding could come from the 2011 Maintenance and Support Account.

Motion

Motion was made by Commissioner Hanson to approve the renewal of the Mspace Silver Remote Maintenance and Service Prime Contract effective December 20, 2011 thru December 19, 2012 in the amount of $925 with the funding from the 2011 Maintenance and Support account. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MIS- Computer Room Air Conditioner

The board discussed the repair bill for the broken down Air Conditioner in the Computer Room. Brent explained that the small air conditioner did not back up when the large air-conditioner failed. He explained that there was a crack in the elbow joint that leaked the coolant. The board discussed other options and asked Brent to look into having duct work installed into the computer room.

LINEWORKERS SCHOOL

The board discussed the following items that need to be purchased or resolved for the Lineworkers School:

  • Large Waste Containers
  • Shades for Class Rooms
  • New Vacuum Cleaner
  • Snow Plowing- North Star will take care of
  • Janitorial Services- EDA will be paying for January 2012
  • School Rental- send invoice to school (August thru December)

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson and Public Works Maintenance Supervisor, Jeff Pelland met with the board requesting approval to enter into an agreement with the State of Minnesota, Department of Transportation to be appointed as agent for Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-11-01

Resolution to enter into Agreement No. 00039 with the State of Minnesota, Department

Of Transportation:

BE IT RESOLVED, that pursuant to Minnesota Statute Sec. 161.36, the Commissioner of Transportation be appointed as Agent of Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED that Chairman Kenneth Moorman and County Auditor John Hoscheid are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 00039”, a copy of which said agreement was before the County Board and which is made a part hereof by reference.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

CORRESPONDENCE:

Thank- you letter from Let-Go-Fishing and Inventory of Investments was acknowledged.

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
  • Land Acquisition- Wetland Credits the end of the year
  • Red Lake Tribe- meeting on 11-14-11
  • Township Road Inventory/ATV Ordinance- none
  • Inventory- none
  • Beaver –none
  • Clementson Bridge Property- none
  • CAMA-working on more efficiencies
  • 2011 Goals and Objectives-change to 2012
  • 2012 Budget- union meeting date

FISH HOUSE TRAILER LICENSE

Commissioner Patty Beckel informed the board that that DOT is working on the issuing of permitting the resort so they can transport the fish houses on State Highways to the lake on oversized trailers. We may need to get special legislative action for this to be completed.

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 1:30 p.m.

SHERIFF’S OFFICE

City of Baudette Police Coverage

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board to continue their conversation from earlier in the day in regards to the City of Baudette law enforcement coverage. The board asked the Sheriff’s Office to send a letter to the City of Baudette City Council,  requesting that they go through the proper channels and make an appointment with the county board to discuss their request.

WYNNE CONSULTING

Request to Amend Motion from 9-13-11 meeting

Chief Deputy Lorene, Hanson and County Attorney, Philip Miller met with the county board to discuss the request from Irene Wynne, Consultant with Wynne Consulting to amend the motion from September 13, 2011 for the Small Cities Program, Rehabilitation Loan.  No action was taken on her request, as County Attorney Philip Miller was not notified by Wynne Consulting on his opinion, so he will research and get back to the board at a later date with his opinion on the “ Conflict of Interest” and  on amending the motion.

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 2:55 p.m.

Attest:                                                                                     Approved: November 22, 2011

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman, Board Chair

Commissioner Proceedings

November 22, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 22, 2011, in the Commissioners’ Room at the Government Center.

Chair Ken Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Final Contract Acceptance for Knife River Materials, St. Auditor Training Update, Minnesota Counties Rural Counties Caucus (MRCC) Survey, Northern Counties Land Use Coordinating Board (NCLUCB) update, Wells Fargo credit card approval, Salary motion approval, Travel approval for Lorene Hanson,  Travel approval for Holly House, Committee Appointment for Payment In Lieu of Taxes (PILT) and Bemidji Regional Airport correspondence. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Tom Hanson to approve the consent agenda as follows: Holly House on December 4-5 for AMC Conference for AMEM meeting in St. Paul and December 6 for 800 Megahertz meeting in Bemidji; Lorene Hanson on December 7-8 for Year End Paymate Training in St. Cloud.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of November 8, 2011 regular meeting with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Human Resources

Deputy Sheriff Position

Human Resources Director Wade Johannesen, County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board requesting to advertise for a full time Deputy Sheriff.

Motion was made by Commissioner Tom Hanson to authorize County Sheriff Dallas Block and Human Resources Director Wade Johannesen to advertise for a full time Deputy Sheriff.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Public Works Inspector II Position

Human Resources Director Wade Johannesen, Public Works Director Tim Erickson and Assistant Engineer Bill Sindelir met with the County Board requesting permission to hire for the Inspector II position.

Motion was made by Commissioner Todd Beckel to authorize Public Works Director Tim Erickson and Human Resources Director Wade Johannesen to hire Boyd Johnson for the Inspector II position at a Grade 12, Step 1, effective, November 28, 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Assistant Engineer Resignation Acceptance

Motion was made by Commissioner Todd Beckel to accept the resignation of Assistance Engineer William (Bill) Sindelir effective February 3, 2012.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Permission to Advertise for Assistant Engineer

Motion was made by Commissioner Ed Arnesen to authorize Public Works Director Tim Erickson and Human Resource Director Wade Johannesen to advertise and interview for an Assistance County Engineer.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director

Approve Final Contract for Knife River Materials

Motion was made by Commissioner Tom Hanson to accept the County Public Works Director’s Certificate of final contract acceptance for SAP 39-605-09 & SAP 39-616-06 for Knife River Materials of Bemidji, MN in the total amount of $1,394,352.44 and hereby authorize final payment of $88,007.10.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

State Auditor Training

County Auditor John W Hoscheid gave an update on the recent State Auditor Training he attended on November 16, 2011. 

Public Works

District II State Aid Engineer Lou Tasa

District II State Aid Engineer Lou Tasa met with the County Board and gave an update on the construction and road work for the Trunk Highway 11 Project East of Baudette.  He discussed detours, time lines and the communication that would be taking place. Discussion was also had regarding the Clementson Property.

DWI Court

DWI Court Coordinator Lisa Santee and Probation Officer Joe Frenning met with the County Board to give an update on the DWI Court.  The program is now called Borderland Substance Abuse Court.  They reviewed the program implementation, objectives, usage and funding sources.  Lisa referenced the previous consensus of the County Board to commit funds towards the program and is asking for the support of $15,000 for the 2012 budget, which would be used for the probation officer and related expenses in Lake of the Woods County.  It was the consensus of the County Board to support and commit $15,000 for the program and to discuss this at the next regular scheduled county board meeting.

RECESS

The meeting was called to recess at 10:34 a.m. and reconvened at 10:39 a.m.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 23,700.44

                                                Commissioners’ Warrants       $   7,491.69

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Step Increase

Motion was made by Commissioner Patty Beckel to approve a merit adjustment for completion of probationary period for Child Support Officer Craig Severs from Grade 11, Step 1 to Grade 11, Step 2 effective November 28, 2011.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Assessor

Office Update

County Assessor Mary Jo Otten met with the County Board and gave an office update.  She reviewed the various programs they are working with and the assessing they have been doing.  She presented an informational document on the state’s market value exclusion for their reference.  The MN Department of Revenue is scheduling a “Meet and Greet” with Mary Jo soon.

Land and Water Planning Director

FY 2012 NRBG Agreement

Motion was made by Commissioner Todd Beckel to authorize the Chair of the County Board and the Land & Water Planning Director to sign the FY 2012 State of Minnesota BWSR NRBG Agreement and Program Allocation and Contribution Plan.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

FY 2012 Program Allocation & Contribution

Motion was made by Commissioner Tom Hanson to authorize the Chair of the County Board and the Land & Water Planning Director to sign the FY 2010 BWSR NRBG Final Program Allocation and Contribution Plan.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Consideration of Application for Eagle Ridge

Land & Water Planning Director Josh Stromlund and Greg Hennum, Sportsmans Eagle Ridge LLC, met with the County Board for Consideration of the Application to Plat. The Land & Water Planning Director explained that this application had previously been accepted, however due to the time frame of the original approval, this needed to be resubmitted for acceptance.  The application remains the same as previously submitted.  If accepted, the Planning Commission will meet on December 14, 2011 at 7:30 p.m.

Motion was made by Commissioner Ed Arnesen to accept the submitted application by Sportsman’s Eagle Ridge LLC which would begin the platting process for the proposed Common Interest Community No.4 a Planned Community Eagle Ridge.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Wetland Bank

Land & Water Planning Director Josh Stromlund updated the County Board on the Bernard Wetland Bank.  He presented a draft letter, addressed to the Army Corp of Engineers, for the County Board to discuss and review.

Motion was made by Commissioner Todd Beckel authorizing the County Board Chair to sign and send the letter as presented to the Army Corp of Engineers.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Tom Hanson to approve the claims against the county as follows:

                                                Revenue                       $       23,907.10         

                                                Road & Bridge             $        2,521.07

                                                County Develop           $           395.50          

                                                Solid Waste                  $      20,797.66

                                                EDA                             $        4,792.61

                                                                                     $      52,413.94          

            WARRANTS FOR PUBLICATION

Warrants Approved On 11/22/2011 For Payment 11/25/2011

Vendor Name                                               Amount

Hasler                                                         4,000.00

Mar-Kit Landfill                                          9,088.20

North East Technical Service,Inc            3,191.48

Northwest Community Action, Inc           3,021.26

Olson/George                                         10,400.00

R & Q Trucking, Inc                                  3,751.60

60 Payments less than 2000 — 18,961.40

Final Total: $52,413.94

Further moved to authorize the payment of the following auditor warrants:

                                                November 10, 2011        $       15,298.67

                                                November 18, 2011        $       16,865.97      

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Headwaters Regional Development (HRDC) Contract for Services

County Auditor John W Hoscheid met with the County Board and requested approval to enter into a Contract for Services with Headwaters Regional Development Commission and Lake of the Woods County for the Northwest Land and Easement Negotiation.

Motion was made by Commissioner Todd Beckel to enter into a Contract for Services with Headwaters Regional Development Commission (HRDC) and Lake of the Woods County for the Northwest Land and Easement Negotiation (effective 1/15/2011 through the amended date of 3/31/2012); and to further authorize County Board Chair to sign the same, contingent upon approval of the County Attorney.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Credit Card

Motion was made by Commissioner Todd Beckel to approve the payment of the Wells Fargo Credit Card for the County.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

2012 Salaries Motion

The County Board reviewed the motions for salaries for 2012.  It was the consensus to place this on the next regular scheduled county board meeting.

Minnesota Rural Counties Caucus (MRCC)

County Auditor John W Hoscheid presented a survey from Minnesota Rural Counties Caucus (MRCC) to be completed by the County Board.

Northern Land Use Coordinating Board (NLUCB)

County Auditor John W Hoscheid presented correspondence from Northern Land Use Coordinating Board for the County Board to review.

Association of MN Counties (AMC)

Committee Appointment

Motion was made by Commissioner Patty Beckel to appoint Commissioner Todd Beckel to the Payment in Lieu of Taxes (PILT) Advisory Committee for the Association of Minnesota Counties (AMC).  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

CORRESPONDENCE:

Correspondence was read and acknowledged from:

  • Minnesota Pollution Control Agency:  FY12 Score Block Grant
  • Bemidji Regional Airport: MN Dept of Transportation Office of Aeronautics Presentation

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
  • Land Acquisition – Wetland Bank/Credits  
  • Red Lake Tribe – update
  • Township Road Inventory/ATV Ordinance – none
  • Inventory – none
  • Beaver – none
  • Clementson Bridge Property – discussed
  • CAMA – discussed
  • 2011 Goals and Objectives – none
  • 2012 Budget – discussed Truth n Taxation (TnT) meeting date and time

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 12:40 p.m.

Attest:                                                                                     Approved: December 13, 2011

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman, Board Chair

November, 2010

Commissioner Proceedings

November 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 9, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Ed Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions:  MN Dept Natural Resources, Minutes regarding Curling Club, Additional motions for Public Works Dept and EDA update. The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Tom Hanson to approve the consent agenda for travel for:   Josh Stromlund to St. Paul on November 9, 2010 for MN Association of Soil and Water Conservation Districts Annual Meeting and Convention; Julie Berggren to Bemidji on October 29, 2010 for Criminal and Civil Protection Orders and to Hamel on November 17, 2010 for PLEAA Annual Conference; Boyd Johnson to Bemidji on December 6 – 7, 2010 for Construction Site Management Training; Boyd Johnson to Arden Hills on December 7-10, 2010 for Grading & Base I Training; Boyd Johnson to St. Cloud on December 13-16, 2010 for Grading & Base 2 Training; Boyd Johnson to St. Cloud on January 2-5, 2011 for Bituminous Street Training and Dan Crompton to St. Cloud on November 16-18, 2010 for Engineer Technology Conference.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Tom Hanson to approve the minutes of October 26, 2010 regular County Board meeting. The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 10,905.72

                                                Commissioners’ Warrants  $   9,685.39

The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

TeleMental Health

Social Services Director, Nancy Wendler discussed with the County Board a potential grant for TeleMental Health conferencing and equipment.  Brent Birkeland updated the County Board on the current status of technology and equipment.  It was the consensus of the County Board to have Brent research further and update the County Board at a future meeting.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

The County Board discussed a claim for the storage building. It was the consensus of the County Board not to heat this building and have the storage building remain as cold storage.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County as presented:

                                                Revenue                                  $    31,671.99

                                                Road & Bridge                         $    76,204.65

                                                County Development             $      8,274.00

                                                Solid Waste                             $   18,745.33

                                                                                                $  134,895.97

WARRANTS FOR PUBLICATION

Warrants Approved On 11/09/2010 For Payment 11/12/2010

Vendor Name                                              Amount

 ARM of Mn                                                2,170.00

Arnesen/Ed                                                4,996.00

Border Ridge Trucking Inc                    36,490.00

Brock White                                               6,006.40

Cenex Co-Op Services, Inc.                    7,394.55

Dodds Lumber                                           3,006.60

Howard’s Oil Company                           2,397.07

Jake’s Quality Tire Inc                             2,414.87

Low County Treasurer                              8,074.00

Low Highway Dept                                   2,629.12

Mar-Kit Landfill                                          9,209.70

Mn Counties Insurance Trust                  2,540.00

Moren/Law Offices Of Patrick D              5,366.00

Northern Resources Cooperative           4,314.92

R & Q Trucking, Inc                                 2,053.72

Swanston Equipment Corp                      2,396.68

Winkler of Wisconsin                              9,933.81

79 Payments less than 2000          $23,502.53

Final Total: $134,895.97

Further moved to authorize the payment of the following auditor warrants:

                                                October 27, 2010                   $   195,220.75

                                                October 27, 2010                   $       1,000.00

                                                November 2, 2010                 $   565,889.64

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried. 

Satisfaction of Mortgage/Repayment Agreements

Motion was made by Commissioner Patty Beckel to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the Satisfaction of the Repayment Agreement and Satisfaction of Mortgage dated July 19, 1995 for Andrew and Anna Lystad.  The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the Satisfaction of the Repayment Agreement and Satisfaction of Mortgage dated January 29, 1997 for Harry and Agnes Stebakken, and Sidney Allen Stebakken.  The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

2010 Election

County Auditor John W Hoscheid presented a letter to the County Board acknowledging and thanking the following County Employees for being an Election Judge:  Darren Olson, Dale Boretski, Lorene Hanson, Dawn Christianson, Christie Russell, Rita Krause, Sandy Peterson, Stacy Novak, Steve Sindelir, Shelley Pepera and Jodi Ferrier.  The 2010 voter turnout for Lake of the Woods County was 75% with 55 new registrations on Election Day.

The County Board directed the County Auditor to write congratulation letters to our local representatives and newly elected County Attorney. 

University of MN/MOA

Commissioner Patty Beckel discussed the Memorandum of Agreement between the University of Minnesota Extension and Lake of the Woods County beginning January 1, 2011 and ending on December 31, 2013. 

Motion was made by Commissioner Todd Beckel to enter into an agreement between the University of Minnesota and Lake of the Woods County for providing Extension programs locally and employing Extension staff, beginning on January 1, 2011 and ending on December 31, 2013, unless earlier terminated (as provided in paragraphs 7 and 8 of the Agreement); and further authorize Chair Ed Arnesen, Interim County Attorney Michelle Moren and County Auditor John W Hoscheid to sign said Agreement, contingent upon the approval of Interim County Attorney Michelle Moren.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

LOW Ordinances

Motion was made by Commissioner Tom Hanson to set a Public Hearing for the proposed revisions to the Lake of the Woods County Rainy Rapid River Shoreland Management Ordinance, Zoning Ordinance and consideration of the Land Use Addendum for the Growth Corridor Project for December 14, 2010 at 1:00 p.m. at the Government Center.  The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

USDA Grant Presentation

County Auditor John W Hoscheid notified the County Board that USDA Rural Development State Director Colleen Landkamer will be at the North Star Electric Cooperative on Wednesday, November 17, 2010, to officially award the $300,000 grant to help finance the construction of the line worker’s facility.

Human Resources Director

Human Resources Director, Wade Johannesen presented a Draft Sheriff Office Uniform Allowance, Expenditure and Accountability Policy to the County Board.  It was the consensus of the County Board to have further research done and to place this on the old and new business for future meetings.

Baudette Curling Club

Stuart Noble and Emory Vaagen updated the County Board on the progress of the Baudette Curling Club.  They presented a letter of consent from the Baudette Area Arena Association, Budget Proposal and a Certificate of Incorporation.  The County Board also acknowledged the correspondence of minutes from October 28, 2010.

Motion was made by Commissioner Todd Beckel to contribute up to $20,000 to the Baudette Curling Club, with the curling rocks being property of the County and any proceeds of the Curling Club to go to the Baudette Area Arena Board; with funding from the County Development Fund.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Stuart Noble thanked the County Board and confirmed that the Baudette Curling Club’s Charter would reflect that Lake of the Woods County owned the rocks and if the Curling Club was to close, the County would receive the proceeds from the rocks.

HRDC

Headwaters Regional Development Commission (HRDC) Development Specialist, Emily Brooks met with the County Board to discuss a potential grant to identify needs and opportunities for trails and connections in the Baudette area.

Motion was made by Commissioner Ken Moorman to contribute $2,500 towards the local match for the Baudette and Lake of the Woods Area Trails Plan; with funding from the County Development Fund.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m. as follows:

Old/New Business

The County Board discussed the following old and new business: 

  • Economic Development Authority (EDA)– Commissioner Ken Moorman gave an update on the status of a secretary for the EDA
  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
  • County TV – No new updates
  • Land Acquisition – Commissioner Todd Beckel updated the County Board on the recent offer
  • Zoning/Conditional Use Parameters – A public hearing has been set and this can now be taken off the old/new business
  • Veterans Service Policy – Commissioner Tom Hanson updated the County Board on the progress of the policies
  • Red Lake Tribe – Commissioner Arnesen discussed the upcoming meeting and having HRDC Executive, Cliff Tweedale attend
  • Township Road Inventory – Waiting until January
  • Line Workers School – Discussed the grant presentation on November 17, 2010, the previous Meet/Greet and the need for cold storage
  • Inventory – Wade is reviewing the lists and making sure all items are included
  • Beaver – Commissioner Todd Beckel updated the County Board on the progress
  • Clementson Property – Will discuss with Bill Sindelir

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Todd Beckel
    • AMC District
    • AMC Futures
  • Commissioner Ken Moorman
    • Veterans
  • Commissioner Tom Hanson
    • Line Workers Facility

Emergency Management Director

Emergency Management Director, Holly House presented the Local Emergency Operations Plan to the County Board for review.

Motion was made by Commissioner Todd Beckel to approve the Local Emergency Operations Plan with identified changes and further authorize Chair Ed Arnesen to sign the same. The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Holly updated the County Board on a video equipment grant.

Public Works Director

Public Works Director Tim Erickson and Acting Public Works Director Bill Sindelir met with the County Board.

Motion was made by Commissioner Ed Arnesen to continue to pay the increase of $900 per month to William “Bill” Sindelir as Acting Public Works Director through the end of December 2010.  The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to appoint Tim Erickson as County Public Works Director for a term of one year, effective November 8, 2010; and to readdress the appointment in May of 2011.  The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Bernard Land Acquisition

Interim County Attorney Michelle Moren updated the County Board on the current status of the Bernard land acquisition.  It was the consensus of the County Board to accept the current offer for settlement, pending the satisfaction of mortgage and warranty deed.

Correspondence

Correspondence was read and acknowledged from Williams Public Library, Let’s Go Fishing with Seniors, MN Dept of Natural Resources, AMC Delegates 

Recess

With no further business before the County Board, Chairman Ed Arnesen called the meeting to recess at 12:40 p.m.

Attest:                                                                                     Approved:       November 23, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

Commissioner Proceedings

November 23, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 23, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W. Hoscheid and Deputy Auditor Janet Rudd

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions and deletions:  Remove Sheriff’s Department Uniform Allowance Policy, Add: Deputy Sheriff and Landfill position at the NWA. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel for:  Lorene Hanson to St. Cloud on December 1-2 for Paymate Meeting; Holly House to Mahnomen on December 13-15 for Northwest Regional Interop Conference; Rita Krause to St. Paul on December 1-2 for Child Support Training Workgroup; The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of November 9, 2010 regular County Board meeting. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Economic Development Authority

Tracy Ryan with David Drown Associate, Karl Frigaard with Northwest Community Action and Dan Hoskins, General Manager of North Star Electric meet with the board to discuss the Line Workers School project.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION NO. 10-11-01

RETAINING FRYBERGER, BUCHANON, SMITH & FREDERICK PA

WHEREAS, Lake of the Woods County Commissioners adopted an enabling resolution establishing the Lake of the Woods County Economic Development Authority on September 14, 2010, Resolution No. 10-09-01,

WHEREAS, the Enabling Resolution states that the Lake of the Woods County Board of Commissioners may modify and make changes as authorized by MN Statutes, Chapter 469 ( the Act  )or deemed appropriate by the Lake of the Woods County Commissioners’,

WHEREAS, contingent upon the approval of Interim County Attorney, Michelle Moren, Lake of the Woods County Commissioners recommends that Mary Frances from Fryberger, Buchanan, Smith & Frederick PA be retained to complete all necessary legal work to accomplish implementation of the project known as the “Line Workers School”, including but not limited to preparing all documentation to transfer real property from Lake of the Woods County, a Minnesota Municipal Corporation to the Lake of the Woods County Economic Development Authority; preparing all loan documentation, project site documentation, construction contract, debt obligation documentation, lease agreement, and shall further assist the County Board in drafting a resolution to authorize the EDA to incur the debt and provide for EDA levy to be included in the County levy ONLY in the event lease revenues fall short of loan payment, and that this would only be considered on an annual basis;

NOW THERERFORE BE IT RESOLVED that all legal work be completed by January 4, 2011.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Mn DNR- Fisheries Area Supervisor, Phil Talmage

Fisheries Area Supervisor, Phil Talmage met with the board to discuss the correspondence the board received from Fisheries Program Manager, Linda Erickson-Eastwood in regards to the notice of Intent to Adopt Expedited Rules Relating to Adding Waterbodies to the list of “Designated Spawning Beds and Fish Preserves”, which includes Lake of the Woods (beginning at the mouth of the Rapid River to State Highway 11 bridge.) Phil informed the board that MN Statutes 97.c025 gives the department authority to close water sections within a 48 hour notice. He explained that the early ice-out last spring caused early sturgeon spawning; DNR has no intention to close this on an annual basis, but when early spawning does happen, they would want to close that section in Lake of the Woods.

Human Resources

Human Resources Director, Wade Johannesen met with the board to review the revised Job Description for the Highway Departments “Deputy Accountant/Office Specialist.” Wade informed the board that the personnel committee met and recommended a change from Grade 7 to Grade 9.

Motion

Motion was made by Commissioner Todd Beckel to approve the Highway Departments “Deputy Accountant/Office Specialist” revised job description. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to set the Highway Departments “Deputy Accountant/Office Specialist from Grade 7, Step 15 to Grade 9, Step 9 effective November 28, 2010.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Human Resource Director, Wade Johannesen met with the board and informed them of the Resignation of the Deputy Sheriff located at the Northwest Angle. Wade informed the board that the Deputy also worked for the solid waste department at the NWA in the absence of the regular operator.

Motion

Motion was made by Commissioner Todd Beckel to advertise to the residents at the NWA for a NWA part-time Deputy Sheriff.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. 

Human Resources Director, Wade Johannesen met with the board to review the revised Job Description for the Assessor’s Office “Assessment Specialist /Office Manager.” Wade informed the board that the personnel committee met and recommended a change from Grade 9 to Grade 10.

Motion

Motion was made by Commissioner Patty Beckel to approve the Assessor’s “Assessment Specialist/Office Managers” revised job description.  The motion was seconded by Commissioner Moorman and the vote carried as follows:  Voting for:  Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel stated that all non-union employees job descriptions should be reviewed at the same time)

Motion

Motion was made by Commissioner Patty Beckel to approve the Assessor’s “Assessment Specialist/Office Managers” from Grade 9 Step 11 to Grade 10 Step 9 effective November 28, 2010.  The motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for:  Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel stated that all non-union employees’ grades and steps should be reviewed at the same time)

Recess

The meeting was called to recess at 11:20 a.m. and reconvened at 11:26 a.m. as follows:

Lude Tower

The board reviewed the Land Lease between Lake of the Woods County and the State of Minnesota Department of Transportation for the construction of a communication tower to provide radio coverage and other county –wide communications systems. No action was taken at this time.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to approve the following claims against the County as presented:

                                                Revenue                                  $    85,011.97

                                                Road & Bridge                       $    18,785.80

                                                County Development             $    45,790.00

                                                Joint Ditch                              $         400.00             

                                                Solid Waste                             $     1,527.09

                                                                                                $  151,514.86

WARRANTS FOR PUBLICATION

Warrants Approved On 11/23/2010 For Payment 11/26/2010

Vendor Name                                         Amount

Bert’s Truck Equipment Of Moorhead, Inc          4,649.06

Black Box Corporation                                          2,493.14

Cenex Co-Op Services, Inc.                                 3,092.33

Cyber Advisors Inc                                              24,575.91

Deputy Registrar No.75                                         3,978.16

GraybaR                                                                                 40,042.77

Hoffman, Dale, & Swenson, Pllc                           5,940.00

Mn Dept Of Transp                                                2,444.00

Norling Construction, Inc/Adam                        45,090.00

Woody’s Service                                                    2,693.47

41 Payments less than 2000 — $16,516.02

Final Total: $151,514.86

Further moved to authorize the payment of the following auditor warrants:

                                                November 10, 2010                $    43,183.36

                                                November 10, 2010                 $        939.43

                                                November 12, 2010                 $   83,750.00

                                                November 20, 2010                 $   29,445.46

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried. 

Liquor License Approval

County Auditor, John W. Hoscheid presented an application for approval for an On-Sale/Intoxicating Sunday Liquor License for Ken-Mar-Ke Resort, LLC for Robert Ericksen and Leslie Amb.

Motion

Motion was made by Commissioner Patty Beckel to approve the On-Sale/ Intoxicating Sunday Liquor License for Ken-Mar-Ke Resort LLC from December 3, 2010 to June 30, 2011 contingent upon the approval of the County Sheriff and County Attorney.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Exempt Gambling Permit

County Auditor, John W. Hoscheid presented an application for exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle at Zippel Bay Resort.

Motion

Motion was made by Commissioner Todd Beckel to approve the exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle on February 5, 2011 at Zippel Bay Resort and authorize County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2011 County Contribution for Health Insurance

County Auditor, John W. Hoscheid requested approval for the 2011 county contribution for health insurance caps.

2011 County Contribution for Health Insurance

Motion

Motion was made by Commissioner Todd Beckel to set the 2011 county contribution for family health insurance up to $925.00 per month and the single health insurance up to $575.00 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 38,541.01

                                                Commissioners’ Warrants  $   4,831.09

The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Contracts

Social Services Director, Nancy Wendler met with the board requesting approval for the following contracts:

Motions

Motion was made by Commissioner Todd Beckel to approve the contract between Northwest Mediation and Custody Investigation Services (Joe Stenzel) and Lake of the Woods County Social Services for November 1, 2010 to December 31, 2011 for the provision of guardianship/conservatorship services and related services for indigent persons, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of homemaker services, respite care services, and personal care services and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of respite care services and caregiver training and educations services for the waivered programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of professional nursing consultation, skilled nursing services, home health aide services, and in-service education and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2011, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between LifeCare Behavioral Health Services and Lake of the Woods County Social Services for 2011 for the provision of clinical supervision/consultation for agency staff and to authorize Chairman Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2011 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between  Lutheran Social Services and Lake of the Woods County Social Services for 2011 for the provision of home delivered meals, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2011 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2011, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2011, for the provision of adult in-home support services, personal support, supported living, and independent living skills for DD clients and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the Host County Contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2011, for the provision of chemical dependency outpatient treatment services to residents from other counties, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2011, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between Sanford Health and Lake of the Woods County Social Services for 2011, for the provision of emergency mental health services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between TriMin Systems, Inc. and Lake of the Woods County Social Services for 2011-2015, for the provision of professional services to obtain computer programming, technical assistance, and related services to support and maintain the IFS, ACS, & SWS computer systems and to authorize Chairman  Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 

Old/New Business

The County Board discussed the following old and new business: 

  • Economic Development Authority (EDA)– discussed earlier in the meeting
  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
  • County TV – No new updates
  • Land Acquisition – Commissioner Todd Beckel updated the County Board that the check was sent and acquired land
  • Veterans Service Policy – Commissioner Tom Hanson informed the board that the work is in progress
  • Red Lake Tribe – Commissioner Arnesen stated that they will be meeting on December 15, 2010
  • Township Road Inventory – Waiting until January
  • Line Workers School – no new update
  • Inventory – no new update
  • Beaver – Commissioner Todd Beckel updated the County Board on the progress
  • Clementson Property – no update
  • Sheriff’s Department Uniform Allowance/Policy- next meeting

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Todd Beckel
    • Radio Board
  • Commissioner Ken Moorman
    • Joint Powers Natural Resources
  • Commissioner Patty Beckel
    • Airport
    • NW Juvenile Center

Correspondence was read and acknowledged from MN Counties Intergovernmental Trust – 2010 Dividend Payment and Lake of the Woods Water Sustainability Foundation.

Recess

With no further business before the County Board, Chairman Ed Arnesen called the meeting to recess at 12:35 p.m.

Attest:                                                                                     Approved:       December 14, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

November, 2009

Commissioner Proceedings

Special County Board Meeting

November 3, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, November 3, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2010 Budget Review

The County Board reviewed the budget for 2010.  Public Works Director Bruce Hasbargen updated the board with changes made in the budgets for the Highway Dept and Solid Waste Dept.  Social Service Director Nancy Wendler updated the board with changes made in the Social Service Dept budget.

Airport

The County Board discussed the airport budget.  It was the consensus of the board to increase the Lake of the Woods County Airport budget from $23,750 to $30,000 for 2010.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:10 a.m. as follows:

Con-Con Fund

The County Board discussed the Con-Con Fund and reviewed the requests received.  This will be placed on the next county board agenda, for approval.

2010 Wage Adjustment

The County Board reviewed the 2010 wage adjustment.  They discussed a thirty cent ($.30) per hour raise for employees.  The consensus of the board was to have Commissioners Arnesen, Todd Beckel and Human Resource Director Wade Johannesen to meet with the Union to discuss wage adjustment.

Other

AA Group

The County Board discussed meeting room options for the AA group which meets in the Government Center North.  Commissioner Moorman will discuss this with the AA group and report back to the board.

PILT

Commissioner Todd Beckel gave an AMC PILT update to the County Board.

Maintenance Restructure

Human Resource Director Wade Johannesen and Public Works Director Bruce Hasbargen met with the County Board regarding the realignment of the Maintenance Dept.  They will report back to the County Board at a later date.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:40 p.m.

Attest:                                                             Approved:  November 10, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

Commissioner Proceedings

November 10, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 10, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 27, 2009 regular meeting with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of November 3, 2009 special budget meeting with changes.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants         $   4,604.02

                                                Commissioners’ Warrants         $   5,917.34

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Financial Worker

Social Services Director, Nancy Wendler and Human Resource Director, Wade Johannesen met with the County Board requesting approval to advertise and hire for a vacant Financial Worker position due to the Income maintenance caseload size which has doubled since 2002.

Motion was made by Commissioner Arnesen to authorize Human Resource Director, Wade Johannesen and Social Service Director, Nancy Wendler to advertise and hire a Financial Worker at Grade 8, Step 1 for Lake of the Woods County Social Services Department with a start date effective February 1, 2010.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Senator Saxhaug and Representative Anzelc

Chair Patty Beckel welcomed Senator Saxhaug and Representative Anzelc to the meeting.

Senator Saxhaug and Representative Anzelc requested input from the Commissioners on what help or changes they would like to see in the upcoming session. The following items of importance for the county were:  PILT Payments, State Aid Formula funding for roads, Soil and Water Conservation Districts and the possible effects that it will have with the states revenue shortfall, Ditch 1 beneficiary payments from the State of MN, Williams Sewer System, Wetland issues, Legislative changes for Appointed vs. Elected County Attorneys, Railroad property taxes based on the State Assessors depreciation schedule, and Human Services funding alternatives for remote rural counties who are expected to provide the same array of mandated services as urban counties with less available revenue and fewer provider options. 

Retirement Recognition

Chair Patty Beckel congratulated Joel Hanson and John Craig on their retirement and thanked them for many years of service for Lake of the Woods County and extended appreciation and best wishes to them on their retirement.

 Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of Retirement for Joel Hanson

                 Resolution No. 09-11-01

WHEREAS, Joel Hanson has served the residents of Lake of the Woods County for over 40 years, for

 Lake of the Woods County Highway Department;

WHEREAS, Joel has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Joel for his many years of dedicated service, and best wishes on his retirement.

 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

 The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of Retirement for John Craig

 Resolution No. 09-11-02

WHEREAS, John Craig has served the residents of Lake of the Woods County for over 31 years, for

Lake of the Woods County Highway Department;

WHEREAS, John has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to John for his many years of dedicated service, and best wishes on his retirement.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Hazard Mitigation Plan Update

Emergency Management Director, Holly House met with the board and requested approval for the Chair to sign a commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013 that will being completed by HRDC.

Motion was made by Commissioner Moorman to authorize Chair Patty Beckel to sign the commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:29 a.m. and reconvened at 10:34 a.m. as follows:

City of Baudette, Annexation

City Clerk Tina Rennemo, Mayor Rick Rone and City Council Members Don McKay and Brock Stebakken met with the board and presented the revised proposed annexation boundaries. No action was taken  and will be placed on the agenda in the future.

Veteran’s Service Officer

Veteran’s Service Officer, Rick Rone met with the board upon their request to discuss concerns of retaining Doctors at the VA Clinic in Bemidji.  Rick informed the board that there will be two (2) new Doctors starting in December and also a Nurse Practitioner.

Attorney, Curt Dieter

Ditch 1

Motion was made by Commissioner Todd Beckel to recess the regular meeting at 10:59 a.m. and open the Ditch Authority meeting.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Attorney Curt Dieter met with the Ditch Authority board to discuss concerns of Ditch 1. The board discussed the grant money to be received from the state.  Attorney Dieter explained that legislation changed a couple years ago and counties can accept grants for maintenance/improvement projects on Ditches. He explained that the state only pays when they benefit from the improvements. When they do not assess benefit, projects or future maintenance can still be done, but the state cost would be apportioned to the remaining ditch beneficiaries.The board requested that Attorney Dieter compile a letter of their discussion so the county can have on file for future reference.

Motion was made by Commissioner Hanson to close the Ditch Authority meeting and open the regular meeting at 11:38 a.m.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                                   $ 109,199.31        

                                                Road & Bridge                          $  22,797.65

                                                County Development               $        908.00             

                                                Solid Waste                               $  30,192.35

                                                                                                  $163,097.31

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON 11/10/2009 FOR PAYMENT 11/13/2009

       AMOUNT   VENDOR NAME                                                                    AMOUNT   VENDOR NAME

        2217.50 ASP SERVICES                                                                        1465.38 AUTO VALUE BAUDETTE

        3000.00 GARY BAILEY                                                                          1742.68 BEMIDJI STEEL COMPANY, INC

          308.31 TERRY BROWN                                                                        342.99 CANON FINANCIAL SERVICES INC

        6917.96 CENEX CO-OP SERVICES, INC.                                              349.82 CREATIVE FORMS & CONCEPTS INC

          820.00 EARTHWORKS CONTRACTING INC                                      848.00 MIKE EDIN

        2858.14 GCR TIRE CENTER                                                                  671.34 GLOBALSTAR LLC

        1800.00 LEE HANCOCK                                                                          363.00 JOHN HOSCHEID

        1813.53 HOWARD’S OIL COMPANY                                                    1151.91 LAKES GAS CO.

          486.75 LAKEWOOD HEALTH CENTER                                             1000.00 LAKEWOOD NURSING SERVICE

          405.00 PAT LECLAIRE ELECTRIC (DBA)                                             412.91 LOW FOODS

        9877.64 LOW HIGHWAY DEPT                                                          10167.75 MAR-KIT LANDFILL

        4556.38 RON MICHAELS CONSULTING, INC                                       616.00 MN COUNTIES COMPUTER CO-OP

          375.00 MN OFFICE OF ENTERPRISE TECHNO                               5469.70 LAW MOREN

          357.15 THE NORTHERN LIGHT                                                         1325.00 NORTHWEST ANGLE&ISLAND FREIGHT

          455.46 OFFICE DEPOT                                                                       2100.30 R & Q TRUCKING, INC

        2000.00 RESERVE ACCOUNT                                                                625.89 RODERICK RONE JR

        1392.52 ROSEAU COUNTY COOPERATIVE ASSN                            1750.00 SJOBERG’S INC

          685.20 TRUE VALUE                                                                         78780.23 VOYAGEURS COMTRONICS, INC

          403.39 DELLA WARREN                                                                       608.92 WEST GROUP

        4030.83 WIDSETH SMITH NOLTING&ASST INC                                2870.24 WOODY’S SERVICE

49 PAYMENTS LESS THAN  $300       5,674.49

FINAL TOTAL    $163,097.31

Further moved to authorize the payment of the following auditor warrants:

                                                   October   27, 2009                   $    394,955.09

                                                   November 3, 2009                    $        1,764.17

                                                   November 4, 2009                   $      75,837.00

                                                   November 9, 2009                   $           385.50                                                                                                                                                                                   

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-Con Funds

County Auditor, John W. Hoscheid met with the board and presented the budget for Con-Con Funds from the November 3, 2009 special budget meeting.

Motion was made by Commissioner Todd Beckel to contribute the following Con-Con funds to the following organizations, payable 2010:

Lake of the Woods County Development Year 2010
Baudette Arena Assoc-15,000.00
Williams Arena Assoc-5,000.00
Baudette Community Foundation5,000.00
LIDAR50,000.00
LOW Ambulance20,000.00
LOW Historical Society-12,500.00
MN Small Business Development  Center500.00
University of MN Extension2,000.00
Williams Public Library500.00
Joint Powers Natural Resources Board500.00
LOW Sr. Fishing (LOW Chapter)1,500.00
Rinke-Noonan-Retainer2.400.00
St. Louis County Aud- (NCLUCB)2,500.00
Take A Kid Fishing600.00
Widseth Smith Nolting16,000.00
Auditing Fees700.00

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to contribute the following Con-Con funds to the following organization, payable 2010:

School District 309 Enrichment Program
School District 390-Enrichment Program2,000.00

Motion was seconded by Commissioner Arnesen and the vote carried as follows:  Abstaining from voting: Commissioner Moorman, Voting For:  Commissioners Arnesen, Hanson and Patty Beckel. Voting Against: Commissioner Todd Beckel.

Chamber of Commerce

County Auditor, John W. Hoscheid met with the board and presented a letter requesting funds for the Chamber of Commerce Frost Fest 2009 to assist with the promotion of this year’s event.

Motion was made by Commissioner Hanson to contribute $400.00 to the Chamber of Commerce Frost Fest 2009 with the funding from the Revenue Fund.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Human Resource

Human Resource Department requested a merit adjustment for full time Dispatcher, Cheryl Anderson for completion of probation period.

Motion was made by Commissioner Todd Beckel to approve a one (1) step merit adjustment for completion of probation for full time Dispatcher, Cheryl Anderson effective November 1, 2009.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • Capital & General Expenditure Policy- discussed accountability of assets
  • County TV- still testing
  • Land Acquisition- purchase agreement to be drawn up
  • Red Lake Tribal Meeting- will discuss next meeting
  • Township Road Inventory- letter received from DNR stating they will have their part completed by Dec. 1
  • Oak Island Petition- letter sent requesting clarification or revised petition

There were no new updates on:

  • ANI, Community Support Program (CSP), Assessing Agreement

MIS DIRECTOR

MIS Director, Brent Birkeland met with the board requesting approval to purchase a new Unitrends Data Protection Unit.

Motion was made by Commissioner Hanson to authorize MIS Director, Brent Birkeland to purchase a new Unitrends Data Protection Unit with 2009 and 2010 funds not to exceed $8,490.00 plus applicable taxes.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

  • NE Wetland Mitigation Strategy Informational packet to be reviewed by the board
  • Public Safety Answering Point is not mandated
  • Association of Minnesota Counties  REDESIGN Program – to review by the board
  • DOT- looked at all possible tower sites which will  be located within Lake of the Woods County

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:50 p.m.

Attest:                                                                                                 Approved:       November 24, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

November 24, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel for:  Holly House to Minneapolis on December 6-7 for AMEM quarterly meeting; Josh Stromlund to St. Paul on December 16-17 for the MASWCD Legislative Committee Meeting, Rita Krause to St. Paul on December 2-3 for Child Support State Committee Meeting and Lorene Hanson to St. Cloud on December 2-4 for IFS/Paymate Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of November 10, 2009 regular meeting. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block

County Sheriff, Dallas Block met with the board to address radio dead spots in the areas of Long Point and Rocky Point. He informed them that a repeater could be placed on the Pieper Tower which would improve the coverage in these areas. The cost of the installation and equipment would come from the Homeland Security Grant Program, but an advance maybe needed until the funding comes in.

Motion

Motion was made by Commissioner Arnesen to approve the installation and equipment for the repeater with the funding from the Homeland Security Grant Program.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement

County Sheriff, Dallas Block met with the board  and requested approval to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension for increased presence of law enforcement personnel.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension and Lake of the Woods County for increased presence of law enforcement personnel at or near the international boundary between the United States and Canada and routes of egress from the border area to enhance situational awareness and actionable intelligence. This agreement is effective September 15, 2009, or the date the state obtains all required signatures and expires on December 31, 2011. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants         $ 30,520.21

                                                Commissioners’ Warrants         $   8,433.60

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the County Board requesting approval to enter into a contract with MeritCare Thief River Falls Northwest Medical Centers to provide Mental Health Community Support Services for Lake of the Woods County.

Motion

Motion was made by Commissioner Hanson to approve the contract between MeritCare Thief River Falls Northwest Medical Center and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services for December 1, 2009, through November 30, 2010, and to authorize Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler to sign. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MFIP/DWP and Rural MN CEP Contract

Social Services Director, Nancy Wendler met with the board requesting approval to enter into a contract update for MFIP/DWP employment services between Rural Minnesota CEP.

Motion

Motion was made by Commissioner Moorman to approve the contract update for 2010 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chair Patty Beckel, and Lake of the Woods County Social Service Director, Nancy Wendler to sign. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Mn Dnr Parks & Trails Division

John Steward, Acquisition & Development Coordinator from the Department of Natural Resources met with the board and presented the preliminary design for the Rocky Point Public Boat Access.

Wynne Consulting

L.O.W. Small Cities Development Program

Consultant, John Wynne met with the board and requested approval for the Citizen Participation Plan, Minnesota Small Cities Program and Small Cities Program Joint Participation Agreement.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the Citizen Participation Plan.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Minnesota Small Cities Program

 Resolution No. 09-11-03

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

BE IT RESOLVED that Lake of the Woods County, act as the legal sponsor for the project contained in the Application to be submitted on January 14, 2010 and that the County Board Chair and County Auditor are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of Lake of the Woods County.

BE IT FURTHER RESOLVED that Lake of the Woods County has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life.

BE IT FURTHER RESOLVED that Lake of the Woods County has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.

BE IT FURTHER RESOLVED that upon approval of its application by the State, Lake of the Woods County may enter into an agreement with the State of Minnesota for the approved project, and that Lake of the Woods County certifies that it will comply with all applicable laws and regulations as stated in all contract agreements.

NOW, THEREFORE BE IT RESOLVED that the County Board Chair and County Auditor, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the Applicant.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Small Cities Program Joint Participation Agreement

Resolution No. 09-11-04

The following Resolution was offered by Commissioner Hanson and moved for adoption:

WHEREAS,  Lake of the Woods County and the Cities of Baudette and Williams, Minnesota have identified an existing need to (1) rehabilitate substandard low income owner occupied residential units, (2) rehabilitated low income renter occupied single family detached residential rental units and (3) provide homeownership opportunities to low income families and;

WHEREAS, the State of Minnesota has funding available through the Minnesota Small Cities Program which can be used to assist in the financing of activities to address said needs and;

WHEREAS, the Lake of the Woods County has agreed to sponsor an application for said Minnesota Small Cities Program;

NOW THEREFORE IT IS AGREED THAT: 

  1. Lake of the Woods County shall submit a Small Cities Development Program Application to the Minnesota Department of Employment and Economic Development (DEED), said application to be received by DEED no later than January 14, 2010.
  2. The Small Cities Application shall request funds for the following activities:
    1.  Owner occupied housing rehabilitation (15 units total) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
    2. Renter occupied housing rehabilitation (5 units – single family detached) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
    3. Homeownership program-gap financing (2 units – either 2 new construction, or 2 purchase, rehab and resale or 1 purchase, rehab and resale and 1 new construction).  Locations to be determined by Headwaters Housing Development Corporation.
    4. Administration
  3. Under the owner occupied rehabilitation 5 units shall originally be reserved for Williams and 10 shall be reserved for Baudette.  If, after 6 months, there is not a sufficient number of eligible applicants in one community,  then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved applicants who are on the “waiting list” in that community. 
  4. Under the renter occupied rehabilitation 1 unit shall originally be reserved for Williams and 4 shall be reserved for Baudette.  If, after 6 months, there is not a sufficient number of eligible applicants in one             community,  then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved          applicants who are on the “waiting list” in that community.
  5. Lake of the Woods County will act as the applicant and will be responsible for contract execution, and to ensure that all compliance activities are appropriately met in and adhered to in a timely manner.  Actual project implementation will be undertaken by an administrative consultant who will contract with Lake of the Woods County. 
  6. Lake of the Woods County will act as the fiscal manager and shall be responsible for overseeing and for accounting for all fiscal draws and transactions.

The above terms are agreed to by the City of Baudette, the City of Williams and Lake of the Woods County effective January 14, 2010. 

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:26 a.m. and reconvened at 10:36 a.m. as follows:

Excused from meeting

Commissioners Arnesen and Todd Beckel excused themselves from the meeting to attend the Union Committee Meeting.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                                     $ 12,147.72        

                                                Road & Bridge                           $ 18,047.35

                                                County Development                 $      500.00             

                                                Solid Waste                                $      801.26

                                                                                                  $   31,496.33

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/24/2009 FOR PAYMENT 11/27/2009

      AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

        1299.30 BAUDETTE REGION                                                                 512.75 JULIE BERGGREN

          335.00 BLUE MAXX RECYCLING                                                         324.42 BUSINESS & LEGAL REPORTS

        1082.06 CENEX CO-OP SERVICES, INC.                                              533.37 CUSTOM AUTOBODY AND REPAIR

          331.32 EMBASSY SUITES                                                                     334.47 FRONTIER PRECISION INC

          782.33 GCR TIRE CENTER                                                                  427.36 RYAN HOCKSTEDLER

          881.21 INSIGHT PUBLIC SECTOR                                                     1725.00 MN ASSN OF COUNTIES

        2653.80 MN DEPT OF TRANSP                                                            3325.21 KENNETH MOORMAN

          314.50 NORTH EAST TECHNICAL SERVICE,I                                    500.00 NORTHWEST REGIONAL

        8771.77 RTVISION INC                                                                           784.55 STRATA CORP, INC

          532.50 WATERSIDE CANVAS                                                             3540.28 ZIEGLER, INC

26 PAYMENTS LESS THAN  $300       2,505.13

FINAL TOTAL     $31,496.33

Further moved to authorize the payment of the following auditor warrants:

                                                   November  10, 2009                 $     5,565.46         

                                                   November  17, 2009                 $   20,929.22

                                                   November  18, 2009                 $ 120,999.56

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board and presented a Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill.

Motion

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid to sign the LG214 Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill, located at 17542 Inlet Road, Angle Inlet.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and presented an application and affidavit of a lost warrant for Kay Adams.

Motion

Motion was made by Commissioner Moorman to approve the application and affidavit for lost warrant for Kay Adams dated July 17, 2009 for $ 6.40 without furnishing indemnifying bond.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Transfer of 2002 Chevrolet Silverado Pickup

Assistant Engineer, Bill Sindelir met with the board and requested approval of transfer of a 2002 Chevrolet Silverado pickup.

Motion

Motion was made by Commissioner Moorman to transfer Unit 10, a 2002 Chevrolet Silverado pickup, from the Public Works Department to the Soil and Water Conservation District. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Electronic/Digital Signature Procedures

Assistant Engineer, Bill Sindelir met with the board and requested approval for the Department’s Electronic/Digital Signature Procedures.

Motion

Motion was made by Commissioner Hanson to approve the Highway Department’s Electronic/Digital Signature Procedures in regard to electronic time cards as follows:

In accordance with current Lake of the Woods County and State of Minnesota accounting and auditing requirements, payroll methods to ensure accurate and reliable records must consist of a two step process.  The first step is employee verification and recording of his/her own time.  This verification shall identify hours worked and/or approved time off for the period.  Secondly, a supervisor reviews and approves the employee’s recorded time.  Any changes or adjustments that need to be made after the employee’s verification requires approval of their supervisor or other approved department payroll personnel.

The employee’s verification and supervisor’s approval shall be by digital signature which is secured by specific username and password utilized by the electronic time card program.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was duly carried.    

Closed Bids

Assistant Engineer, Bill Sindelir met with the board and requested approval to sell by closed bids used equipment.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to sell by closed bids the following used equipment:

  1. 1997 Dodge Ram Pickup

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • 2010 Assessing Agreement- working on draft
  • County TV- set meeting with Roseau County
  • Community Support Program- completed
  • Red Lake Tribal Meeting- February 9, 2010

There were no new updates on:

  • Capital Expenditure Policy
  • ANI

Recess

The meeting was called to recess at 11:03 a.m. and reconvened at 11:15 a.m. as follows:

Returned from meeting

Commissioners Arnesen and Todd Beckel returned from the Union meeting.

SWDC

Resource Technician, Mike Hirst met with the board requesting adoption and implementation for the Lake of the Woods County Comprehensive Local Water Management Plan that has been approved by Board of Water and Soil Resources.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Adoption and Implementation

After BWSR Approval

RESOLUTION No. 09-11-05

WHEREAS, the Lake of the Woods County Board of Commissioners has been notified by the Minnesota Board of Water and Soil Resources that the Lake of the Woods County Comprehensive Local Water Management Plan has been approved according to Minnesota Statutes Chapter 103B.301:

NOW, THEREFORE BE IT RESOLVED, the Lake of the Woods County Board Commissioners hereby adopts and will begin implementation of its approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, the Lake of the Woods County Board shall amend existing water and related land resources plans and official controls as necessary to conform them to the applicable and approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, Lake of the Woods County shall notify local units of government within the County of the adoption of the plan or amendments to the plan. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the County Board for review.

BE IT FURTHER RESOLVED, within 180 days, the Lake of the Woods County Board shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls, and local comprehensive water management plan. The Lake of the Woods County Board shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the local comprehensive water management plan.

BE IT FURTHER RESOLVED, if a local unit of government disagrees with any changes to its plan, the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources.

BE IT FURTHER RESOLVED, after receiving the recommendations of the Lake of the Woods County Board, or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls.  The new or revised plans and official controls must be submitted to the Lake of the Woods County Board for review and recommendations.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and water planning

Resource Block Grant

Land and Water Planning Director, Josh Stromlund met with the board and requested approval for the 2010 State of Minnesota Board of Water and Soil Resource Natural Resource Block Grant.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and Land and Water Director, Josh Stromlund to sign the 2010 State of Minnesota Board of Water and Soil Resource Block Grant Agreement. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board and updated them that the LiDAR project should be completed by May of 2010.

Northeast Minnesota Wetland Mitigation Inventory/Assessment

The board discussed the letter that they received from Minnesota Board of Water and Soil Resources Executive Director, John Jaschke informing them that they are working with the Association of Minnesota Counties (AMC) to arrange a meeting during the Annual Conference in December to discuss the project and its results.  The board requested that Josh send a letter to John Jaschke stating that they will attend the meeting at AMC, but still request their own meeting so other partners can attend.

Oak Island Association Letter

The board received a letter from Oak Island Landowners Association and placed it on the December 10, 2009 board agenda.

City of Baudette, Annexation

The board discussed the City of Baudette Annexation and Notice of Intent to designate property for an orderly annexation. This was placed on the December 10, 2009 board meeting at 1:00 p.m.

Recess

The meeting was called to recess at 12:15 p.m. and reconvened at 1:20 p.m.

Union committee meeting

Commissioner Todd Beckel and Arnesen discussed the Union meeting that was held earlier in the day. No board action was taken.

Purchase Agreement

That on the 8th day of September, 2009, the Lake of the Woods County Board of Commissioners met in closed session pursuant to Minnesota Statute §13D.05, subd. 3(c) to discuss the purchase by the County of real property belonging to Dean Bernard described as follows:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

The following Board members were present at the closed session: Ed Arnesen, Tom Hanson, Patty Beckel, Ken Moorman and Todd Beckel. Also present during the closed session were County Auditor John Hoscheid and Land & Water Planning Director Josh Stromlund.

At the closed session the County Board approved entering into a purchase agreement with Dean Bernard, a single person, for the purchase by the County of the above-described real property for a total purchase price of $250,000.00.

Motion for Proposed Purchase Agreement

Motion was made by Commissioner Todd Beckel to approve the proposed purchase agreement to purchase:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

From Dean Bernard a single person for the total purchase price of $250,000.00.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion to Sign Purchase Agreement

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid, Chair, Patty Beckel and Interim County Attorney, Michelle Moren to sign the Purchase Agreement between Lake of the Woods County and Dean Bernard.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

The board reviewed the comments from the Department of Natural Resources, Area Team for LOW Road Inventory. The board referred this to a special meeting on November 30, 2009 at 8:00 a.m.

Amc Annual Meeting

The board discussed travel arrangements for the AMC annual conference.

Committee Reports

Following reports were presented:

  • Commissioner Todd Beckel reported on PILT Payments and PSAP
  • Commissioner Hanson reported on the Professional Advisory Committee
  • Commissioner Patty Beckel reported on the Airport Committee
  • Commissioner Moorman reported on  HRDC

Correspondence

Correspondence from Rinke- Noonan Law Firm and International L/W Water Quality Forum were acknowledged.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:25 p.m.

Attest:                                                                                                 Approved: December 10, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

November 30, 2009

The Lake of the Woods County Board of Commissioners met in special session on Monday, November 30, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with changes for the special meeting today. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

Public Works Director Bruce Hasbargen, MIS Director Brent Birkeland, Land and Water Planning Director Josh Stromlund and County Assessor Wayne Bendickson met with the County Board.

Public Works Director, Bruce Hasbargen updated the County Board on the Road Inventory.  Bruce reviewed comments and a map received from the MN Department of Natural Resources (MN DNR).  Bruce suggested a strategy for going forward and plans for the next meeting with the MN DNR.  The County Board directed County Auditor, John W Hoscheid to contact Rinke Noonan Attorney, David Meyers to set up a meeting and formulate a plan of action.  There should be a date set for public review at a future meeting and organization of public comments by township. 

Budget Issues

2010 Salary Adjustments

The County Board discussed 2010 salary adjustments for county employees.  No action was taken and this will be placed on the next regular scheduled board meeting.

Extension Computer

The County Board reviewed a request from Nathan Johnson, Regional Extension Director to purchase a new computer for Sunny Dorow. 

Motion was made by Commissioner Todd Beckel to approve the purchase of a new computer for extension from the extension budget.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 10:55 a.m.

Attest:                                                             Approved:  December 10, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

November, 2008

Commissioner Proceedings

November 12, 2008

The Lake of the Woods County Board met in regular session on Wednesday, November 12, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Tom Hanson; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Travel for Holly House to Duluth on December 7 – 8, 2008, Association of MN Emergency Managers meeting and Rita Krause to St. Paul on December 3 – 4, 2008 for Child Support training. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the commissioner minutes of October 28, 2008.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations

Motion was made by Commissioner Todd Beckel to close the regular session at 9:05 a.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following were present in closed session:  Commissioners Arnesen, Bredeson, Patty Beckel, Todd Beckel and Moorman.  Also present were: Human Resource Director, Wade Johannesen and County Auditor, John W Hoscheid.   

Motion was made by Commissioner Todd Beckel to close the closed session at 9:25 a.m. and open the regular session.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Note:   The entire closed meeting was recorded by County Auditor, John W Hoscheid.

The meeting reconvened at 9:26 a.m.

Union Negotiations – Open

Motion was made by Commissioner Todd Beckel to approve the following union negotiations:

  • Increases of $ 0.45, $ 0.50 and $ 0.55 per hour for the years 2009, 2010 and 2011 respectively;
  • Border Pass Cards are to be provided at County expense for all employees required to cross into Canada in the course of County business;
  • A maximum of 100 hours compensation time will be allowed to be carried over into the next calendar year.  Adjustments for 2009 to be made in January 2009 and years 2010 and 2011 adjustments to be made in December 2009 and 2010 respectively; 
  • 2009 insurance contribution is a maximum cap of $875 for family coverage and 2010 and 2011 cap contributions will not be less than $875;
  • The August “opener” will be used for step adjustments;
  • Grade adjustments and job description modifications will be coordinated through Human Resources as required / requested;

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Assessor’s Office

Human Resource Director Wade Johannesen met with the board regarding the open position in the Assessor’s office.  Wade recommended to the Board to approve the Assessor’s office to move forward with the full time position instead of a contract for the position.  It was the consensus of the board to move forward with the full time position. Wade stated that the applications will be screened, finalists interviewed and recommendation to hire will be submitted to the Board for approval.            

Personnel Policy – Changes / Additions

Human Resource Director, Wade Johannesen met with the board to review the updated Travel Policy and Car Pool Policy.  The Board made some minor changes and asked Wade to present the revised policies at the next regular scheduled board meeting.

Lake of the Woods Historical Society

Funding request from Lake of the Woods Historical Society for the County Museum renovation and addition was discussed.  No action was taken at this time and this will be placed on the next regular scheduled board meeting.

Lake of the Woods Sustainability Foundation

Lake of the Woods Sustainability Foundation Executive Director, Todd Sellers gave a brief update and progress report on the Foundation.  He included the State of the Basin Report, Nutrient Budget and Water Quality Model Study and emerging collaboration between Ontario and Minnesota.  Todd discussed the status of the legislative initiative that Lake of the Woods County supported last year and that the Foundation is looking for the Boards’ support again this year.  The Foundation will send a letter of support to be approved at the next regular scheduled board meeting.

The meeting was called to recess at 12:13 p.m. and reconvened at 1:00 p.m.

Planning Commission

Motion was made by Commissioner Todd Beckel to close the regular session at 1:00 p.m. and open the Planning Commission hearing.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Area citizens attended the planning commission hearing in consideration of the final plat of Rivers Edge Estate with various comments. 

Motion was made by Commissioner Todd Beckel to close the Planning Commission hearing and to set a continuation hearing at the next board meeting on November 25, 2008, at 2:00 p.m.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The regular meeting reconvened at 1:40 p.m.

Land & Water Planning Director, Josh Stromlund

Land & Water Planning Director, Josh Stromlund updated the board on the ordinance amendment.  There will be an ordinance amendment open house on Tuesday, November 18, 2008, from 4:00 p.m. to 5:30 p.m. in the Commissioners’ Room at the County Government Center in Baudette, MN.  The purpose of this open house will be to consider the proposed ordinance amendments to the Lake of the Woods Zoning Ordinance.

Public Works Director, Bruce Hasbargen

County Ditch 1

Public Works Director, Bruce Hasbargen updated the board on County Ditch 1.  They discussed a letter received from Kurt Deter, Rinke Noonan – Attorneys at Law.  This letter states that under MN Statutes §103E, no work can be done on a county ditch project that has not been authorized by the Drainage Authority.  Under MN Statutes §103E.011, the Drainage Authority is the only one who has the ability to make orders to construct and maintain drainage systems.  Under MN Statutes §103E.081, Subd.2, a person may not willfully obstruct or damage a drainage project or system. 

Interim County Attorney, Michelle Moren was present and advised the county board to request the land owner to attend a future county board meeting to discuss this issue.

Public Works Director, Bruce Hasbargen presented a list of County Ditch 1 projects prioritized as of October 28, 2008, that was a result of the recent County Ditch 1 Committee road tour.

MN DOT Temporary Storage

Public Works Director, Bruce Hasbargen reviewed an agreement between Lake of the Woods County and Minnesota Department of Transportation for storage of snow plow trucks.

Motion was made by Commissioner Moorman to enter into an agreement between Minnesota Department of Transportation and Lake of the Woods County for storage of snow plow trucks, effective upon the date signed by all necessary county and state officials as required by MN Statutes §16C.05, Subd.2 and terminating on October 31, 2009.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Transportation Formula

Public Works Director, Bruce Hasbargen updated the board on the transportation formula.

Motion was made by Commissioner Todd Beckel to appoint Commissioners Moorman and Patty Beckel to the transportation formula committee and have Bruce Hasbargen advise them of the date, time and location of the meetings.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants       $   7,211.92

Commissioners’ Warrants      $ 21,732.56

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Revenue                      $ 36,146.35

                                                Road & Bridge           $ 38,857.54

                                                County Development  $   1,085.00

                                                Solid Waste                 $ 20,207.03

                                                                                    $ 96,295.92

                                                   WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/12/2008 FOR PAYMENT 11/14/2008

     AMOUNT   VENDOR NAME                                                 AMOUNT   VENDOR NAME

          348.50 ARROW PRINTING                                                    866.99 AUTO VALUE BAUDETTE

          341.78 CANON FINANCIAL SERVICES                              8741.15 CENEX CO-OP SERVICES, INC.

          529.40 CLARITY GLASS                                                       806.50 D & L AUTO GLASS AND MORE

      16500.00 EARTHWORKS CONTRACTING INC                        666.75 GLOBALSTAR LLC

          990.00 JOHN HAGLUND                                                       309.44 RON HILDEBRANDT

          969.36 HOLTE IMPLEMENT, INC                                        386.10 JOHN HOSCHEID

        2439.34 HOWARD’S OIL COMPANY                                      460.22 INSIGHT PUBLIC SECTOR

        4558.20 INSIGHT TECHNOLOGIES, INC                               673.50 LAKEWOOD HEALTH CENTER

          400.00 LAW ENFORCEMENT TRAINING SERVI               1110.25 LOW FOODS

        3433.81 LOW HIGHWAY DEPT                                            1064.00 LOW TRANSFER INC

      11033.55 MAR-KIT LANDFILL                                                 310.05 IAN MCCORD

          650.00 MN ASSN OF COUNTIES                                         2821.47 MN COUNTIES COMPUTER CO-OP

          559.85 JEROME MOLINE                                                      982.21 KENNETH MOORMAN

        5574.47 LAW MOREN                                                             310.05 BILL MOSHER

          868.88 NOBLE THRIFTY WHITE                                          766.26 THE NORTHERN LIGHT

          749.42 NORTHERN SAFETY CO INC                                    500.00 NORTHWEST REGIONAL

          450.55 OFFICE DEPOT                                                          526.88 POWERPLAN

        1574.42 R & Q TRUCKING, INC                                            4000.00 RESERVE ACCOUNT

          673.31 RODERICK RONE JR                                                  935.74 ROSEAU COUNTY COOPERATIVE ASSN

        1750.00 SJOBERG’S INC                                                          400.00 SOFTREE TECHNICAL SYSTEMS INC

          802.03 TONY DORN, INC.                                                     480.15 TRUE VALUE

          639.04 WAYNE’S BODY SHOP-DBA                                   1218.33 WIDSETH SMITH NOLTING&ASST INC

        2943.38 WOODY’S SERVICE                                                 3942.30 ZIEGLER, INC

52 PAYMENTS LESS THAN  $300       5,238.29

FINAL TOTAL    $96,295.92

Further moved to authorize the payment of the following auditor warrants:

                                                October 28, 2008                    $ 433,942.25

                                                October 31, 2008                    $        280.00

                                                November 7, 2008                  $ 139,451.88

                                                November 8, 2008                  $   46,408.99

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Thank You Election Judges

County Auditor, John W Hoscheid presented a letter to the County Board thanking the following county employees for a job well done with the 2008 Election:  Darren Olson, Dale Boretski, Lorene Hanson, Dawn Christianson, Christie Russell, Rita Krause, Sandy Peterson, Marti Carlson, Steve Sindelir, Shelley Pepera and Jodi Ferrier. 

Capital Expenditure Policy

The capital expenditure policy was taken off the agenda and will be placed on the next regular scheduled board agenda.

Letter to Elected Officials

The County Board directed County Auditor, John W Hoscheid to write congratulating letters to elected officials US Representative Collin Peterson and State Representative Tom Anzelc.

Maxi-Van

The County Board read correspondence from Minnesota Department of Transportation, Kent Ehrenstrom, relinquishing any financial interest in the 1996 Ford Eldorado Maxi Van.

Motion was made by Commissioner Todd Beckel to transfer the 1996 Ford Eldorado Maxi Van (VIN 1FDKE30G5THA55098) to the Williams Fire Department.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.  

New:

The board will be having a special meeting with all elected and appointed department heads on Tuesday, December 16, 2008, to set 2009 salaries.  The board directed the County Auditor to set a schedule and to distribute to all involved.

There will be a Committee of the Whole meeting on Wednesday, November 26, 2008, at 8:00 a.m. to discuss budget issues.

Meeting Reports:

Commissioner Todd Beckel gave an update on the Peatland meeting he attended last month.

Commissioner Moorman updated the board on the TB Bovine and stated there will be another meeting on Wednesday, November 19, 2008, at 8:30 a.m. at Ranch House.

Correspondence:

A thank you letter was read from the Let’s Go Fishing Committee.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:03 p.m.

Attest:                                                                                                 Approved:       November 25, 2008

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Kim Bredeson, Chairman

Commissioner Proceedings

November 25, 2008

The Lake of the Woods County Board met in regular session on Tuesday, November 25, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Deputy Auditor, Janet Rudd; Tom Hanson; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Human Resources- Assistant Assessor, salary adjustment for 2009- non union wages, county contribution for health insurance, combined December 23, 2008 meeting with December 31, 2008 and agenda items for Committee of the Whole meeting.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Lorene Hanson on December 3&4, 2008, for Paymate meeting in St. Cloud. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the commissioner minutes of November 12, 2008.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Senator Saxhaug and representative Anzelc

Chairman Bredeson welcomed Senator Saxhaug and Representative Anzelc to the meeting.  Senator Saxhaug and Representative Anzelc informed the board that the State will have approximately 4 billion plus deficit for the upcoming year.  Anzelc informed the board of the legislative bill that he is introducing which is called the “3 block” which focuses on Public Health, Social Services and Corrections/Court that will provide funding.   Other topics discussed were: NWA minnow issues, state wide zoning, judicial system funding, sewers and school not to start until after Labor Day. The board thanked Senator Saxhaug and Representative Anzelc for attending.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

Commissioners’ Warrants       $   6,884.29

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Contracts

Motion was made by Commissioner Todd Beckel to approve the contract between Connie Anderson Aagard (CJA Consulting) and Lake of the Woods County Social Services for 2009, for the provision of individual and family therapy services, and consultation, training, and clinical supervision to agency staff, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2009 for the provision of home delivered meals, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded  by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between MeritCare/Northwest Medical Center and Lake of the Woods County Social Services for 2009, for the provision of emergency mental health services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2009, for the provision of employment and training services and independent living skills services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between Partners in Community Supports, Inc. and Lake of the Woods County Social Services for 2009, for the provision of fiscal support services for recipients of Consumer Directed Community Supports (CDCS), and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2009, for the provision of adult in-home support services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2009, for the provision of MIS services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES, ASSISTANT ASSESSOR POSITION/MOTOR POOL AND TRAVEL POLICY

Assistant Assessor’s position

Human Resource Director, Wade Johannesen met with the board and informed them that the interview panel’s consensus was to hire Dale Boretski as the assistant assessor. Wade requested that Dale start at grade 11 step 5 and not step 1 as practice has been in the past. County Auditor, John W. Hoscheid requested the same opportunity to start his replacement at more than a step 1 for the Executive Administrator/Deputy Auditor’s position

Motion was made by Commissioner Arnesen to authorize Human Resource Director Wade Johannesen and County Assessor Wayne Bendickson to hire Dale Boretski as the assistant assessor at grade 11 step 5. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board requested that Wade put in the acceptance letter to Dale that he will start at grade 11, step 5 and that after the three (3) month probationary period he will not get a step increase but he will receive his step increase that he is up for this year with the Tier III plan that was established in 2007.

Executive Administrator/Deputy Auditor’s position

Motion was made by Commissioner Todd Beckel to authorize Human Resource Director, Wade Johannesen and County Auditor John W. Hoscheid to advertize for Executive Administrator/Deputy Auditor’s position. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Motor Pool/Travel Policy

Wade presented the Motor Pool Policy- annex 3 and the Travel Policy to the board for approval.

Motion was made by Commissioner Patty Beckel to approve the Motor Pool Policy – annex 3 and the Travel Policy as presented.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CN RAILROAD

Cenex Manager, Kent Hanson met with the board and informed them that the CN representatives have not heard from them on rail services. Commissioner Arnesen will look into sending a joint letter with Koochiching County to the CN for support for siding and delivery.

The meeting was called to recess at 10:50 a.m. and reconvened at 10:59 a.m. as follows:

Public Works Assistant Engineer, Bill Sindelir

Assistant Engineer, Bill Sindelir met with the board and to set a public hearing for the proposed five-year construction plan for Lake of the Woods County. No date was set by the board at this time.

COMMITTEE OF THE WHOLE

Chairman Bredeson requested from the board topics for the Agenda for November 26, 2008 meeting.

CLOSED SESSION

The closed session was moved to later in the day.

The meeting was called to recess at 12:15 p.m. and reconvened at 1:00 p.m. as follows:

PUBLIC HEARING, AGGREGATE RESOURCE PRESERVATION PROPERTY TAX LAW

Motion was made by Commissioner Moorman to close the regular meeting at 1:04 p.m. as advertised and open the public hearing for Aggregate Resource Preservation Property Tax Law. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

No comment where heard from the floor and no letters were received.

Motion was made by Commissioner Moorman to close the public hearing at 1:05 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Lake of the Woods County Aggregate Tax Resolution

Consideration of “Aggregate Resource Preservation Property Tax Law” County Termination Option

WHEREAS, the Lake of the Woods County Board of Commissioners recognizes the importance of maintaining aggregate resources for the general economy of the county; and

WHEREAS, the County Board recognizes that property taxes are an important consideration as to the viability of the aggregate industries located in the county; and

WHEREAS, the State of Minnesota has an ad valorem property tax system based on the full market value of real estate or personal property; and

WHEREAS, the provisions of Minn. Stat. §. 273.1115, Aggregate Resource Preservation Property Tax Law, grants special and unique treatment to owners of land containing aggregate deposits, in comparison with other property in the county, therefore shifting the tax burden on these properties to other taxpayers; and

WHEREAS, the provisions of Minn. Stat. § 273.1115, Aggregate Resource Preservation Property Tax Law, allow a county to terminate application of this law; and

WHEREAS, a county may reauthorize application of this law by a resolution of the County Board revoking the termination; and

WHEREAS, the County Board is required to hold a public hearing as part of the process to terminate application of this law; and

WHEREAS, said public hearing has been scheduled for November, 2008.

WHEREAS, said public hearing was held on November 26, 2008.

NOW, THEREFORE, BE IT RESOLVED, That the Lake of the Woods  County Board of Commissioners hereby elects to begin the process of terminating participation in the Aggregate Resource Preservation Property Tax Law in Lake of the Woods County.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

                                                Revenue                      $ 9,635.58

                                                Road & Bridge           $ 4,606.55

                                                Solid Waste                 $ 7,847.78

                                                                                    $ 22,089.91

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/25/2008 FOR PAYMENT 11/28/2008

    AMOUNT   VENDOR NAME                     AMOUNT   VENDOR NAME

          455.64 AMERI PRIDE LINEN & APPAREL SE                   1355.38 ANDERSON POWER AND EQUIPMENT

  1581.65 ANDY’S GARAGE, INC.                                                   716.06 BAUDETTE REGION

  1224.75 BAUERS COMMUNICATIONS & SECURI                      377.81 TODD BECKEL

  1829.92 CENEX CO-OP SERVICES, INC.                                      361.73 ENGINEER SUPPLY LLC

  2507.02 LAKES GAS CO.                                                               500.00 LOW SCHOOL DISTRICT–390

    504.33 LUTHERAN SOCIAL SERVICE OF MN                         2470.35 MN DEPT OF TRANSP

  2222.85 NORTH EAST TECHNICAL SERVICE,I                          874.32 NW MN HOUSEHOLD HAZARDOUS

    579.88 PIRKL LUMBER & CARPET                                            971.82 ROGER’S TWO WAY RADIO, INC

    579.92 WEST GROUP

28 PAYMENTS LESS THAN  $300       2,976.48

FINAL TOTAL     $22,089.91

Further moved to authorize the payment of the following auditor warrants:

                                                November 12, 2008    $ 3,032.50

                                                November 18, 2008    $27,419.46

                                                November 21, 2008    $59,739.56

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Liquor approval

County Auditor, John W. Hoscheid requested approval for a On-Sale Sunday Intoxicating Liquor License.

Motion was made by Commissioner Patty Beckel to approve an On-Sale Sunday Intoxicating Liquor License for Michael C. MacAdams DBA Mac’s Riverview Resort from December 1, 2008 to June 30, 2009 contingent upon the approval from the County sheriff and County Attorney and that all taxes outstanding with the county are paid.  Motion was second by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Travel request

County Auditor, John W. Hoscheid informed the board that he just received notification that the Manatron Tax meeting is scheduled for December 15-17, 2008 in St. Paul and that he will have to attend this meeting.

Motion was made by Commissioner Todd Beckel to approve travel for County Auditor, John W. Hoscheid on December 15-17, 2008 for Manatron Tax meeting in St. Paul.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy. 

NEW

None

Boundary commission

The board reviewed the process of establishing a boundary commission.

INTERIM COUNTY ATTORNEY, MICHELLE MOREN

Contract

Interim County Attorney, Michelle Moren met with the board to discuss the Minnesota Counties Computer Cooperative Maintenance and Support Contract.  Michelle stated that the cooperative is still working on statutory required insurance and will bring back to the board for approval.

MN Judicial Branch

The board discussed the request for support of funding for the MN Judicial Branch.  The board requested that Michelle draft a letter of support on behalf of the board.

COUNTY BOARD OF COMMISSIOENR’S DECEBMER 23, 2008 MEETING

Motion was made by Commissioner Todd Beckel to combine the December 23, 2008 with the December 31, 2008 meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 1:50 p.m. and reconvened at 1:59 p.m.

Planning Commission

Motion was made by Commissioner Todd Beckel to close the regular session at 2:00 p.m. and open the Planning Commission hearing.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund, County Surveyor, Donn Rasmussen and Interim County Attorney, Michelle Moren discussed with Attorney’s Allan Fish and Steve Anderson the discrepancies in the title opinions paying particular attention to the “easement” across neighboring properties located north of the subdivision.  Commissioner Bredeson asked Stromlund for his recommendation, which the reply was that the county could not approve the final plat as presented because of the conflicting title opinions in regards to the easement language.  If the developers have no easement gaining them access to County Road 154 then the extension of Stanton Drive has to end in a cul-de-sac as per the subdivision ordinance.  Also, discussed was the issue of final platting requirements as outlined in the Lake of the Woods Subdivision Ordinance and the Minnesota Land Surveyors Association Plat Manual of Minimum Guidelines.  The board requested the Rivers Edge Estate Developers to bring this back to the board when all requirements are in place.  This issue has been tentatively placed on the December 12, 2008, board meeting at 1:30pm.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 2:24 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

 2009 County Contribution for Health Insurance

Motion was made by Commissioner Arnesen to set the 2009 county contribution for family health insurance up to $875.00 per month and the single health insurance up to $525.00 per month.  Major Medical plans for 2009: $500 and $1,000 deductible with preventive care and $1,200 and $2,500 Health Savings Account (HSA). For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SALARY ADJUSTMENT FOR NON-UNION EMPLOYEES

This was place on the December 12, 2008 agenda.

CLOSED SESSION, MN Stat. §13D.05, Subd. 2 (b)- Personnel

Chairman Bredeson asked the individual if he would like the meeting open or closed. He chose to have it closed.

Motion was made by Commissioner Todd Beckel to close the regular meeting at 2:20 p.m. and to go into closed session pursuant MN Stat. § 13D.05, Subd. 2 (b). to consider charges against an individual subject to the Board’s authority. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 3:00 p.m. Motion was seconded  by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:03 p.m.

Attest:                                                                                                 Approved:       December 12, 2008

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Kim Bredeson, Chairman