December, 2018

Commissioner Proceedings

December 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Thursday,
December 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman Hasbargen called the meeting to order at 9:18 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ken Moorman, Jon Waibel and Buck Nordlof. Absent, Ed Arnesen. Also, present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, Elect Commissioner Grund and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Moorman and carried unanimously to approve the agenda as presented.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of December 11, 2018 with changes.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel seconded by Commissioner Nordlof, and carried unanimously to approve the following claims: Commissioners Warrants $ 13,711.72, Commissioners Warrants $3373.75, Commissioners Warrants $40,833.50.

NORTHERLY PARK

Greater Minnesota Regional Parks and Trails Commission, (GMRPTC), System Plan Coordinator, Joe Czapiewski, met with the board by conference call to discuss the process of applying for a legacy grant for designation as a regional park and the responsibilities of the county. This grant is a cash only, no “in-kind-services” and is a County Park, which means that the county is responsible for all of the coordinating the construction process, up keep of the park and liability. Joe informed the board that the DNR’s responsibility, once it passes through legislation, is to oversee the construction and funding. The board thanked Joe Czapiewski for meeting with the board. The board requested that County Auditor/Treasurer, Lorene Hanson contact Joe Laurin and inform him not to send the Master Plan of the proposed Northerly Park until they meet with him to review and approve the plan before submission.

COUNTY BOARD CHAIR

Commissioner Arnesen resumed the position of Chairman at 10:00 a.m.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase a Bobcat-Boom Loader as budgeted for 2019. Tim informed the board that Minnesota Pollution Control approved the minor expansion to the demolition landfill which will allow the county to operate for approximately five more years.

WHEELERS POINT SEWER PROJECT

The board discussed the Wheelers Point sewer project that is behind due to the wet fall. Public Works Director discussed the possibility of rebuild of CR 33 with the board. The board placed the discussion of rebuild of CR 33 on January 22, 2019 board agenda and requested that this be placed under Old/New business.

RECESS

The meeting was called to recess at 10:15 a.m. and reconvened at 10:20 a.m.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and discussed the density and clarifications of definitions of the Lake of the Woods Zoning Ordinance.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to open up the Lake of the Woods Zoning Ordinance to amend the definition section.

PER DIEMS

Chairman Arensen discussed the county staffs per diems, and non-county staff per diem rates. The board placed this discussion on January 8, 2019 agenda.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, Community Health Fund, lost warrants, Valley Med Flight, Ditch 26 &28 temporary loan.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county: Revenue-$ 99,620.09, Road & Bridge-$38,753.60, County Devlp. $2,647.50, Joint Ditch-$18,569.79, Solid Waste- $14,839.89, EDA. -$2,727.83.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/27/2018 For Payment 12/28/2018

Vendor Name Amount

American Solutions For Business 2,448.00

Cenex Co-Op Services, Inc. 5,028.17

Counties Providing Technology 3,432.00

Dell Marketing, Lp 4,387.00

Freeberg & Grund, Inc 3,876.60

Lakes Gas Co 2,541.00

Lakewood Health Center 25,000.00

Lakewood Health Center 3,748.56

Little Falls Machine, Inc 3,411.55

LOW Highway Dept 18,569.79

Mactek Systems Inc 3,403.00

Mar-Kit Landfill 10,317.00

North Country Food Bank, Inc 25,000.00

Powerplan 5,452.31

Roger’s Two Way Radio, Inc 6,082.66

Roseau County Highway Dept 5,835.22

Swanston Equipment Corp 3,061.72

University Of Mn 9,234.00

Widseth Smith Nolting&Asst Inc 3,330.83

59 Payments less than 2000 32,999.29

Final Total: 177,158.70

Further moved to authorize the payment of the following Auditor warrants: December 13, 2018-$27,754.23, December 13, 2018- $16.00, December 13, 2018-($12,108.15), December 13, 2018- $12,108.15, December 19, 2018- $103,720.32, December 26, 2018-$290.20.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously authorize County Auditor/ Treasurer, Lorene Hanson to transfer $14,555.50 for the contribution for the Ambulance from the Community Health fund to the Con-Con fund.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the application and affidavit for lost warrants for Dawn Fish dated, May 11, 2018 for $7.00 without furnishing indemnifying bond.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the application and affidavit for lost warrants for Cynthia McDougall dated, August 31, 2018 for $21.00 without furnishing indemnifying bond.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the Valley Med Flight (or any AirMedCare Network Provider) for medical necessity within Lake of the Woods County or Roseau County in the amount of $16,803.00 for 2019 from the Revenue fund.

Ditch 26&28

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize temporary loans to Ditch Fund 26 and 28; to mitigate temporary negative cash balances.

Chuck Larson Petition for Partial Abandonment of Ditch 36

County Auditor/Treasurer, Lorene Hanson will contact Koochiching and Beltrami Counties to set a Joint meeting date for Chuck Larson Petition for Partial Abandonment of Ditch 36.

YEARS OF SERVICE RECOGNITION

Chairman Arnesen, on behalf of the board thanked Commissioner Moorman for his years of service serving Lake of the Woods County Residents in District 3.

Resolution

The following resolution was offered by Chairman Arnesen and moved for adoption:

Recognition of years of service

Kenneth moorman

Resolution No. 18-12-06

Whereas: Kenneth Moorman has served for Lake of the Woods County as District 3 Commissioner since January 1, 2007;

Whereas: Kenneth will be retiring from Lake of the Woods County effective January 6, 2019;

Now Therefore, Be it Resolved: That Lake of the Woods Board of County Commissioners extends its deepest

appreciation to Kenneth for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Hasbargen and the same being put to a vote, was unanimously carried.

ADJOURNMENT

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to call the meeting adjourned at 11:40 a.m.

Attest: January 8, 2019

__________________________________ _____________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

November, 2018

Commissioner Proceedings

November 13, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
November 13, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman, Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Jon Waibel, Ken Moorman and Buck Nordlof. Absent Edward Arnesen. Also, present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following addition: Consideration for Approval for Conditional Use Permit.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of October 23, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Waibel, and carried unanimously to approve the following claims: Commissioners Warrants $22,155.84, Commissioners Warrants $ 11,005.69, Commissioners Warrants $3,578.07.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, Minnesota Counties Computer Cooperative Joint Powers Agreement, Con-Con Funding Request and Veterans Service Grant.

Claims

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Revenue-$ 54,644.63, Road & Bridge-$102,409.78, County Devlp. $20,010.73, Joint Ditch- 400.00, Solid Waste-$32,653.83, EDA-$54.54.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/13/2018 For Payment 11/16/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 13,933.77

Compass Minerals America 4,791.42

Dell Marketing, Lp 3,090.19

Farmers Union Oil Co. 2,149.61

Hoffman, Philipp & Knutson, PLLC 13,540.00

Holen Electric 10,874.00

Howard’s Oil Company 3,783.55

Lakewood Health Center 14,555.50

Lavalla Sand & Gravel Inc 75,000.00

LOW Highway Dept 3,531.06

Mar-Kit Landfill 15,574.50

R & Q Trucking, Inc 2,575.00

Swanston Equipment Corp 2,520.89

Widseth Smith Nolting&Asst Inc 7,371.08

Woody’s Service 3,928.84

97 Payments less than 2000 32,954.10

Final Total: 210,173.51

Further moved to authorize the payment of the following Auditor warrants: October 24, 2018-$443,439.49, October 31, 2018-$453,517.46, November 1,2018-$347,982.54, November 7, 2018- $113,439.62.

Minnesota Counties Computer Cooperative (MNCCC)

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to enter into the revised Minnesota Counties Computer Cooperative Joint Powers Agreement and Bylaws and authorize Vice-Chairman Hasbargen to sign.

Resolution

The following Resolution was offered by Commissioner Buck Nordlof seconded by Commissioner Ken Moorman and carried unanimously to approve the following:

RESOLUTION OF LAKE OF THE WOODS COUNTY

Operational Enhancement Grant Program

Resolution No 18-11-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2. This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County.

WHEREUPON; the above resolution was adopted at the Lake of the Woods County Board of Commissioners Board meeting this 13^th day of November, 2018.

CON-CON FUNDING

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to make allocations to the below organizations from the Con Con funds, payable 2019.

LAKE OF THE WOODS COUNTY

County Development

Year 2019

Baudette Arena Association $20,000

Baudette Arena Association(New) $40,000

Williams Arena Association $ 7,000

Baudette Chamber-Chamber Projects $ 9,350

Economic Dev-Marketing/Operational $10,000

Depot Preservation $ 6,000

Friends Against Abuse $ 2,500

LOW Prevention Coalition $10,000

LOW Historical Society $12,500

LOW Humane Society-Support $ 7,500

University of MN Extension $ 2,000

University o fMN Extension-RRV Emg Lead $ 300

Williams Senior Center $ 4,000

Williams Public Library $ 650

Willie Walleye-Restoration $10,000

Joint Powers Natural Resources Board $ 1,000

Keep it Clean $ 2,500

LOW Road & Gun Club $ 2,000

LOW School Trap Team-Operational Exp $ 1,500

LOW Senior Fishing (LOW Chapter) $ 1,500

Rinke-Noonan-Retainer-Drainage $ 2,400

St. Louis County Aud-(NCLUCB) $ 2,000

Take A Kid Fishing $ 1,000

Williams Youth Recreation Assoc $ 8,000

Widseth Smith Nolting $16,000

Auditing Fees $ 900

Beaver Control $10,000

Drainage $10,000

$200,600

Veterans Memorial

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to contribute $20,000 to the Lake of the Woods Veterans Memorial payable 2018 from the Con-Con fund.

HUMAN RESOURCE

Human Resource Director, Savanna Slick met with the board and informed the board that Linda Hartnell was hired for Child Support Officer.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Linda Hartnell for Child Support Officer effective November 11, 2018 at Grade 11, Step 1, $19.73 per hour, Points 261.

PUBLIC WORKS DIRECTOR

Public Works Director, Tim Erikson met with the board requesting final approval for SAP 39-601-031 and SAP 39-622-006 for Davidson Ready-Mix & Construction, Inc. of Newfolden, MN.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the final payment for SAP 39-601-031 and SAP 39-622-006 for Davidson Ready-Mix & Construction, Inc. of Newfolden, MN in the total amount of $1,210,770.39 and hereby approves final payment of $63,847.90.

Recess

The meeting was called to recess at 10:00 a.m. and reconvened at 10:05 a.m. as follows.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit, to allow Cyrus Resort, to move more than ten (10) cubic yards of material within the shoreland area of Bostic Creek. Josh reviewed the findings and facts with the board and informed the board that the Planning Commissioner recommends approval with the following condition that the project is completed by December 31, 2019.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following findings and facts as presented:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Cyrus Resort Date: November 13, 2018

Location/Legal: That part of the Northeast Quarter of the Southwest Quarter (NE ¼ of SW ¼), Section Twenty (21), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, lying and being West of the center of the channel of Bostic Creek, parcel ID# 19.21.31.000.

Project Proposal: A Conditional Use Permit, as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to move more than ten (10) cubic yards of material within the shoreland area of Bostic Creek.

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES ( x ) NO ( ) N/A ( )

Why or why not? _Recreational___________________________________________

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( x ) NO ( ) N/A ( x )

Why or why not? _Safer for resort guests and chemical storage__________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES ( x ) NO ( ) N/A ( )

Why or why not? _____________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A ( )

Why or why not? __No change___________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES ( ) NO ( ) N/A ( x )

Why or why not? _____________________________________________________

8. Is the project proposal compatible with adjacent land uses? YES ( x ) NO ( ) N/A ( )

Why or why not? _Recreational use________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES ( x ) NO ( ) N/A ( )

Why or why not? _The pool was there______________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A ( x )

Why or why not? ____________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES ( ) NO ( ) N/A ( x )

Why or why not? _____________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A ( x )

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES ( ) NO ( ) N/A ( x )

Why or why not? _____________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES ( ) NO ( ) N/A ( x )

Why or why not? ____________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES ( ) NO ( ) N/A ( x )

Why or why not? _____________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows: Complete by 12/31/2019.

Approved as Presented ( ) Approved with Conditions (X) Denied ( )

_____________________________________

Cody Hasbargen

Vice Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

RECESS

With no further business before the board, Vice-Chairman Hasbargen called the meeting to recess at 11:26 a.m.

Attest: November 13, 2018

__________________________________ _____________________________________County Auditor/Treasurer, Lorene Hanson Vice-Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

November 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
November 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman, Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ken Moorman and Buck Nordlof. Absent Edward Arnesen and Jon Waibel. Also, present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda-

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following addition: Final payment for Gladen Construction.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of November 13, 2018.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims and approval to enter into a Contract with Mary Klinghagen to provide consolation and training for the Service Information System Healthcare claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to authorize Social Service Director, Amy Ballard to enter into a Professional Service Agreement between Lake of the Woods County Social Service Department and Mary Klinghagen for contracting services for providing consultation and training for Social Service Information System (SSIS) healthcare claims, not to exceed $3,000 and commencing on December 1, 2018.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Nordlof, and carried unanimously to approve the following claims: Commissioners Warrants $4,955.74, Commissioners Warrants $ 2,917.44, Commissioners Warrants $16,598.33. Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Social Services Director, Amy Ballard to enter into a Professional Service Agreement

COUNTY AUDITOR

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, and discuss Ditch Assessments.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Revenue-$ 27,329.10, Road & Bridge-$69,068.95, County Devlp. $20,000.00, Joint Ditch- 5,300.00, Solid Waste-$5,172.93. Further moved to authorize the payment of the following Auditor warrants: November 14, 2018-$72,409.45, November 21, 2018-$12,866.60.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/11/2018 For Payment 12/14/2018

Vendor Name Amount

Barnes/Todd 2,000.00

Bollig Inc 5,911.32

Compass Minerals America 4,363.92

Freeberg & Grund, Inc 5,325.00

Holen Electric 10,874.00

Howard’s Oil Company 2,159.03

Johnson Construction 3,270.00

Koochiching Co Treasurer 2,500.00

Lavalla Sand & Gravel Inc 30,000.00

LOW Highway Dept 4,143.21

Polk County Highway Dept 3,955.07

R & Q Trucking, Inc 2,060.00

Royal Tire Inc 2,969.00

Sandpieper Design LLC 2,311.65

Sjoberg’s Inc 2,668.00

Widseth Smith Nolting&Asst Inc 2,098.33

Ziegler, Inc 3,133.31

57 Payments less than 2000 25,969.60

Final Total: 115,711.44

Ditch Assessments-County Auditor/Treasurer, Lorene Hanson met with the board to review the ditch assessments for the 2019 tax roll.

PUBLIC WORKS

Assistant Public Works Director, Boyd Johnson met with the board requesting approval for final payment for SAP 039-614-088 and SAP 39-625-006 to Knife River Material and 039-598-066 to Gladen Construction.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the final payment for SAP 039-614-008 and SAP 039-625-006 for Knife River Materials of Bemidji, MN in the total amount of $586,924.64 and hereby authorize final payment of $79,357.34.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the final payment of SAP 039-598-066 for Gladen Construction, in the total amount of $88,596.00.

COUNTY SURVEYOR-County Surveyor, Donn Rasmussen and Chad Connors met with the board to update the board on the following: Remonumentation projects and section corners placed and working on finishing Gudrid, Spooner, Baudette and Wheelers to finish. Donn also informed the board that he did complete the request from the board for locating the section corner at the property of Chuck Larsen request for a Partial Abandonment of Drainage System, Ditch 36 and that the road is on his property and does not involve any other property owner. Donn Rasmussen informed the board he will be retiring from the position of Lake of the Woods County Surveyor on December 31, 2018 and that the current contract with Widseth Smith Nolting for this position runs until the end of 2020 and they are proposing for Chad Connors to take over the duties of the County Surveyor. The board placed the appointment of County Surveyor and Chuck Larsen Partial Abandonment of Drainage System on the December 11^th meeting agenda.

RECESS-With no further business before the board, Vice-Chairman Hasbargen called the meeting to recess at 10:05 a.m.

Attest: December 11, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chairman of the Board, Cody Hasbargen

October, 2018

Commissioner Proceedings

October 23, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
October 23, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman, Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Jon Waibel and Ken Moorman. Absent, Edward Arnesen and Buck Nordlof. Also, present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Snowmobile Grant-in Aid, Satisfactory of Lien, Extension travel cost.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of October 9, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Waibel, and carried unanimously to approve the following claims: Commissioners Warrants $2,946.35, Commissioners Warrants $ 17,440.11.

Chairman Arnesen resumed the position of Chairman.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, Lost Warrant, 2019 Health Insurance, Snowmobile Grant-In-Aid Program, 4-H travel expense, Satisfaction of lien, and to discuss a request of purchasing land.

Claims

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county except for claim number 5817 in the amount of $26,687.50.

Revenue-$ 25,009.16-Road & Bridge-$37,145.30-County Devlp. -$1,550.00-Solid Waste-$43,254.16,567.43-EDA-$722.93.

WARRANTS FOR PUBLICATION

Warrants Approved On 10/23/2018 For Payment 10/26/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 7,306.12

Compass Minerals America 6,882.59

Contech Engineered Solutions LLC 15,066.00

Cps Technology Solutions 5,380.00

Gamache Custom Trucking Inc 26,687.50

John Deere Financial 2,162.55

Lake Superior College 3,450.00

Mar-Kit Landfill 13,393.00

TOTALFUNDS 4,000.00

Ziegler, Inc 3,148.28

54 Payments less than 2000 20,206.28

Final Total: 107,682.32

Further moved to authorize the payment of the following Auditor warrants: October 18, 2018–$93,160.97, October 17, 2018-$139,510.98.

Pulled Claim

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve claim number 5817, in the amount of $26,687.50.

Lost Warrant

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the lost warrant for Mary Jo Otten in the amount of $152.93 without furnishing an indemnifying bond.

2019 Health Insurance

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to set the 2019 county contribution for family health insurance up to $1,210 per month and single health insurance up to $860 per month. The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account, up to the IRS caps.

STATE AID GRANT CONTRACT AGREEMENT

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to enter into the 2019 Maintenance and Grooming grants with the State of Minnesota, Department of Natural Resources for Grant-In-Aid Program in the amount of $187,551.03 and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arnesen to sign.

Purchase of Land

County Auditor/Treasurer, Lorene Hanson informed the board that an individual inquired about purchasing county property or obtaining an easement from the county. The land in reference was donated to the county for public purpose only. Because of the status of the land and conditions attached to it, the county would be unable to meet any of the request submitted to the board. No board action was taken.

4-H Travel Expense

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that she attended the Extension meeting and they discussed possible funding for the 4-Hclub members to travel to the State Fair.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to dedicate up to $1,200 for mileage expenses for 4-H for State Fair transportation with funding from the Con-Con funds.

Satisfaction of Repayment Agreement

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to release the mortgage on Timothy P. Moran, mortgaged filed on the 10^th day of June, 2013 and authorize Chairman Arnesen to sign.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund and Corryn Trask met with the board and presented a proposal for engineering services for the Bostic Creek watershed. This includes completing the design, plans and specification for the restoration of the channel that includes a range of Judicial Ditch 28 (Bostic Creek) in Lake of the Woods County T162N R32, Section 31 and 32: T161N R32, Section 6 and 7) and also a county road ditch.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to enter into a contract with Engineering Design Services for the Bostic Creek Restoration project for services not to exceed $30,000 with funding from the Clean Water grant

COUNTY SHERIFF

County Sheriff, Gary Fish met with the board requesting approval of I/Mobile, 2017 Stonegarden Grant, Resolution for County Sheriff to work Stonegarden Grant and approval of Operation Plan for Department of Defense.

Resolution

RESOLUTION TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE

STATE OF MINNESOTA

FOR I/MOBILE SYSTEM

Resolution No. 18-10- 03

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously the following resolution:

WHEREAS, Sheriff Gary Fish has met with Lake of the Woods County Board to discuss mobile data computing between the Lake of the Woods County Sheriff’s Department and the State of Minnesota; and

WHEREAS, the purpose of this agreement is for the State to provide Lake of the Woods County Sheriff’s Department with access to the State’s I/Mobile System; thru software purchased and installed by the county on county laptop computers mounted in the patrol vehicles; and

WHEREAS, the term of this agreement shall be from January 1, 2019 thru December 31, 2019;

NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby adopts this joint power agreement and authorizes Chairman Arnesen and County Sheriff, Gary Fish to sign.

Stonegarden Grant

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to accept the 2017 Operation Stonegarden Grant Agreement number A-opsg-2017-LOTW-CO-006 in the amount of $60,000.00 and authorize Chairman Arnesen, and County Sheriff, Gary Fish to sign.

Stonegarden Sheriff Salary

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

AMEND COUNTY SHERIFF SALARY

Resolution No. 18-10-04

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2017 grant; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an

Operation Stonegarden 2017 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers’ himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2017 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $60,000.00 and $25,800.00, of this grant is for salaries.

WHEREAS, it is estimated that these additional border security duties will necessitate that the

Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2017 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as

originally set by this board on December 12, 2017 was $82,308.96 and fringe benefits were

$14,527.53, be amended so that the sheriff’s salary is increased by the sum up to $16,398.72 and

fringe benefits are increased up to $2,894.37 commencing January 1, 2018 through December 31,

2018, with the increase funding from the Operation Stonegarden 2017 grant contingent upon the following:

That the Operation Stonegarden 2017 grant funding be available; and
That the Sheriff works, in addition to his regular duties, eight (8) hours per week of said

Operation Stonegarden 2017 grant.

At such time that the Operation Stonegarden 2017 grant funding is no longer available and/or if the Sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2017 grant work, the Sheriff’s salary shall return to the original balance set by the board on December 12, 2017 in addition to the accumulated Stonegarden wages earned based on Stonegarden funding available and actual hours worked.

Department of Defense

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to enter into the State Plan of Operation with the State of Minnesota, Department of Defense and the Lake of the Woods County Sheriff’s Office for Law Enforcement Support Program and authorize County Sheriff, Gary Fish to sign.

ROAD AUTHORITY

Patricia Holte and Severin Holte met with the board to discuss the history of Co. Road 104. Public Works Director, Tim Erickson informed the board that it is still a road for there are no records showing that the road has ever been vacated. Tim advised the Holtes to file a road vacation.

MAINTENANCE

Peder Hovland, Maintenance Supervisor met with the board to inform the board that the Rebate Form they received was incorrect for the type of lighting that the county will be installing, therefore the county rebate will be $10.00 per light, costing an additional $6,000.

Peder Hovland also informed the board that OSHA stopped by for inspection on September 19, 2018 and the County received a fine of $1,500 with a 30% discount if paid within twenty days. The consensus of the board was to pay the fine.

BORDER STATE BANK

Personal Banker, Brent Olson met with the board to introduce Border Leasing program that is available to Government Entities.

Con-Con Funding

The board placed the Con-Con funds request on November 13, 2018 meeting.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 1:00 p.m.

Attest: October 23, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

September, 2018

Commissioner Proceedings

September 11, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
September 11, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Sheriff- Jail Supplies, Williams Potatoes Day, CPUI Contract, Land and Water- Small Community Watershed.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of August 28, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims: Commissioners Warrants $17,731.70, Commissioners Warrants $ 1,188.07, Commissioners Warrants $13,979.01.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, approval of Dr. Retention, CHI Public Health Contract, Proposed 2019 Budget and Tax Levy, Tviet Land Lease, Forfeited Land and Williams Potatoes Day.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue-$22,053.68; Road & Bridge-$302,830.80- Co Development- $870.00-Joint Ditch-$2,717.50-Solid Waste-$41,163.06-EDA-$44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/11/2018 For Payment 9/14/2018

Vendor Name Amount

Farmers Union Oil Co. 2,128.55

Government Management Group, Inc 3,600.00

Howard’s Oil Company 8,646.08

Liberty Tire Recycling, LLC 5,861.70

LOW Highway Dept 7,641.25

Mar-Kit Landfill 15,758.00

Mn Dept Of Transp 4,028.21

Pro-West & Associates, Inc 2,685.00

R & Q Trucking, Inc 5,665.00

Swanston Equipment Corp 4,271.24

Woody’s Service 4,455.01

Ziegler, Inc 281,560.00

63 Payments less than 2000 23,379.56

Final Total: 369,679.60

Further moved to authorize the payment of the following Auditor warrants: August 29, 2018-$12,565.46, September 5, 2018- $336,525.47.

Lakewood Health-Dr. Retention

County Auditor/Treasurer, Lorene Hanson presented the proposed Dr. Retention Contract with LakeWood Health Center. County Attorney, James Austad recommended that a statement in the contract needs to be added stating that the money was paid to individual Physician/Advanced Practice Clinician. The board requested that this be brought back to the board when the language was added for approval.

Lakewood Health Center-Community Health Services Contract

County Auditor/Treasurer, Lorene Hanson presented the Purchase of Service Agreement between Lake of the Woods County and LakeWood Health Center for the Community Health Services.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the Purchase of Service Agreement between Lake of the Woods County and LakeWood Health Center for the Community Health Service effective January 1, 2019 thru December 31, 2019 and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arnesen to sign.

Proposed 2019 Budget and Tax Levy

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Proposed 2019 Budget and Tax Levy for Lake of the Woods County.

Resolution

Resolution Adopting

Proposed 2019 Budget and Tax Levy

Resolution 2018-09-01

The following Resolution was proposed and moved for adoption by Commissioner Jon Waibel, seconded by Commissioner Hasbargen and carried unanimously.

WHEREAS, the Proposed County Budget for the year 2019 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2019:

Revenue Fund $ 1,602,875

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2019 Proposed Budget and Tax Levy $ 2,716,390

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2019:

Twp Road & Bridge $ 450,320*

Twp Fire – Baudette $ 25,000

Twp Fire – Williams $ 25,795

Twp Fire – NW Angle $ 6,500

Total $ 507,615

2019

* $450,320 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (438,320+12,000=450,320)

A public meeting to discuss the 2019 Proposed Budget and Tax Levy will be held on Tuesday, December 11, 2018, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

AMEND AGENDA

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to add August 28 thru the 30 budget meeting minutes for approval.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the budget minutes for August 28 thru August 30.

Land Leases

County Auditor/Treasurer, Lorene Hanson presented the Land Leases for Byron Tviet for approval for renewing these for another three years.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Norldof and carried unanimously to approve the leases with Byron Tviet effective January 1, 2019 for three (3) years at the cost of nine dollars (9.00) per acre payable annually and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arnesen to sign. The following legal description of the three parcels are as follows: The Northeast Quarter of the Southeast Quarter (NE1/4 of SE1/4), Section Twenty-eight (28), Township One Hundred Sixty-three (163N), Range Thirty-four (34W), containing 40 acres agricultural land, more or less. (tillable land); The Northwest Quarter of the Northwest Quarter (NW1/4 of NW1/4), Section Twenty-seven (27), Township One Hundred Sixty-three (163N), Range Thirty-four (34W), containing 40 acres. (tillable); The Southwest Quarter of the Southwest Quarter (SW1/4 of SW1/4), Section Twenty-two (22), Township One Hundred Sixty-three (163N), Range Thirty-four (34W), containing 38 acres. (tillable land).

Forfeited Land

County Auditor/Treasurer, Lorene Hanson informed the board that a forfeited property of Lake of the Woods County has a tree down in the City of Williams and that needs to be removed. The board requested the MIS/Maintenance Supervisor, Peder Hovland overlook forfeited property maintenance concerns and contact a business that does such removal. The board requested that County Auditor/Treasurer, Lorene Hanson set aside $3,000 for Forfeited land maintenance.

Potato Day

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the Potato Day Committee requested funding in the amount of $500.00.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to contribute $500.00 to the Potato Day Committee from the Revenue Fund.

MAINTENANCE DIRECTOR

Maintenance Director, Peder Hovland met with the board and requested approval to replace light fixtures in the Government Center and also the Water Softener.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to authorize Maintenance Supervisor, Peder Hovland to replace the light fixtures in the Government Center in the amount of $24,822 after rebates and with installation and authorize Holen Electric to do the installation, with the funding from the Maintenance account.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the replacement of the water softener in the Government Center in the amount of $6,800 with installation and authorize Plutko Plumbing to do the installation with the funding from the Maintenance account.

HUMAN RESOURCE/MIS DIRECTOR

Human Resource Director, Savanna Slick and MIS Director, Peder Hovland met with the board requesting approval for IT Technician, John Butenhoff to be moved grade 11, step 5, effective August 26, 2018 and grade 12, step 6, effective January 1, 2019

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve grade and step for IT Technician, John Butenhoff at grade 11, step 5, $21.51 per hour, effective August 26, 2018 and grade 12, step 6, $23.45 per hour effective January 1, 2019.

CPUI CONTRACT

MIS Director, Peder Hovland and County Auditor/Treasurer, Lorene Hanson met with the board to discuss the contract from CPUI. County Attorney, James Austad had approved the signing of the current contract. Peder also discussed the new contract. The board directed MIS Director, Peder Hovland to get the financial information for them to review at September 25 board meeting. The County Board requested to set a work session after the next board meeting on September 25, to discuss the tax system.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arensen to sign the 2015-2018 CPUI contract for services rendered for the tax system.

VETERANS SERVICE OFFICER

County Veterans Service Officer, Rick Rone met with the board via conference call in the regards to the Veteran’s Home which will be built in Bemidji for local area resident veterans.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to contribute $35,100 to the Veterans Home, which will be built in Bemidji MN with funding from the Community Health fund and with Federal money matching this contribution.

DITCH AUTHORITY

Public Works Director, Tim Erickson met with the board and updated them on the progress of Ditch 28 and reviewed the plans on State Hwy 172. The Board also received and update on the progress on Ditch 26.

YEARS OF SERVICE RECOGNITION

The following resolution was offered by Chairman Arnesen and moved for adoption:

Recognition of years of service

Michele Paradise

Resolution No. 18-09-02

Whereas: Michele Paradise has served Lake of the Woods County as Deputy Accountant/Office Specialist since August 5, 1981 (37 years, 37 days);

Whereas: Michele will retire from Lake of the Woods County effective September 11, 2018;

Now Therefore, Be it Resolved: That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Michele Paradise for her dedicated service and wishes her well on her retirement.

The resolution was seconded by Commissioner Hasbargen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:53 a.m. and reconvened at 11:03 a.m. as follows.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Small Community Wastewater Treatment Program, which could assist with grants up to $60,000. The consensus of the board was to have Josh move forward with the Small Wastewater Program.

GUN CLUB UPDATE

Commissioner Nordlof informed the board the Gun Club is requesting 40 acres out of the 80 acres. He informed the board that there are over 41 youth in the gun club. They currently are leasing the land from the State, but they would really like to own the land and be able to gate the property of land that is being purchased by Lake of the Woods County. The board discussed the options and the best option is for Public purpose. The board discussed a long-term lease. County Attorney, James Austad will review the long-term lease procedure.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to purchase State Land Sale number 13912, – South Half of the Southeast Quarter (S1/2SE1/4) Section 14, Township 160 N, Range 31 W, containing 80 acres, more or less in the amount of $51,674.81 from the con-con fund.

PAUL BUNYAN TRANSIT

Executive Director, Lezlie Grubich, and Luann Bloom, Operator Manager and Safety Coordinator met with the board and reviewed the Operating Costs and Revenue with the board and discussed the purchase of a second bus for Lake of the Woods County. Lezlie informed the board that the local match is $15,839, and the next time a bus is up for purchase for Lake of the Woods County will be in 2025.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a new bus with county the share of $15,839 coming from the transportation account.

SHERIFF

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of supplies for the Sheriff Office in the amount of $2,077.49.

Correspondence

Lake of the Woods Senior Citizens Council invited the Commissioner to a Grand Opening for the Newly renovated Brink Community Senior Center on September 13, 2018.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:50 a.m.

Attest: September 25, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

August, 2018

Commissioner Proceedings

August 7, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
August 7, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: County Assessor- introduction of new staff, Public Works-Bid Award and WMA update.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of July 24, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims and credit card.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims: Commissioners Warrants $8,698.55, Commissioners Warrants $1,901.75, Commissioners Warrants $20,590.37.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve a County Issued Credit Card for Eligibility Worker, Carla Bailey.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$50,835.02; Road & Bridge-$186,106.80; Social Services- $1.62; Co Development- $807.50; Solid Waste-$57,235.19-EDA-$44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/07/2018 For Payment 8/10/2018

Vendor Name Amount

Arrowhead Library System 33,118.00

Earthworks Contracting Inc 6,120.00

Envirotech Services Inc 2,643.39

Fish/Kevin 18,480.00

Fort Distributors Ltd 4,625.00

Hasbargen Farms Inc 6,180.00

Hasbargen Logging Inc 6,180.00

Howard’s Oil Company 12,657.25

Lavalla Sand & Gravel Inc 64,575.00

LOW Highway Dept 4,552.50

Mar-Kit Landfill 17,103.50

Northwest Concrete Products Inc 7,524.00

Powerplan 4,826.13

SeaChange Print Innovations 2,766.71

Short Elliott Hendrickson, Inc 5,536.68

Strata Corp, Inc 25,605.52

Swanston Equipment Corp 23,331.33

Traffic Marking Service, Inc. 16,461.59

Widseth Smith Nolting&Asst Inc 2,243.33

Woody’s Service 6,435.89

Zuercher Technologies, LLC 2,190.00

69 Payments less than 2000 21,874.87

Final Total: 295,030.69

Further moved to authorize the payment of the following Auditor warrants: August 1, 2018-$133,302.38, August 3, 2018- $313,020.93, August 3, 2018-(25.96).

WMA

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the DNR held their Public Hearing in regards to the sale of the land (gun range) that is within the WMA and they are now moving forward with the paperwork of the transfer; they are also working on the paperwork for the transfer of land at the NWA.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed the board that the Parking Issue at the NWA has been surveyed and they have it on their work schedule for the designing of the parking area for next month.

Bid Award

Public Works Director, Tim Erickson met with the board requesting approval to award SAP- 039-598-066, replacing bridge on CR 77, Bridge number 39J38 to the most responsible bidder and recommends Gladen Construction in the amount of $90,596.00.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to award bid number SAP 039-598-066 to Gladen Construction in the amount of $90,596.00.

DITCH AUTHORITY

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting and open the Ditch Authority meeting at 9:26 a.m.

Ditches

Public Works Director, Tim Erickson informed the board that they have contacted Lester Boomgaarden on their plan for his Petition for Repair Request for Ditch 28. Tim also informed the board that the survey crew will be out next week on the Petition for Repair Request from Terry Waibel, Steve Ellis and Joyce Blodgett in regards to Ditch 28. Tim informed the board that he did receive two quotes for Ditch 26 repairs and the lowest bid was from Ruddy Stick, LLC, Jerry Allen Pieper; with work to be completed by the end of October. The board also discussed Ditch 16 and the outlet fee/assessment of this ditch which drains into Ditch 28. Joint Ditch 22/62 assessments were discussed and the board asked Tim to check with other counties and Ditch Attorney, Kurt Deter in regards to these assessments and the outlet fees on Ditch 16. The Auditor/Treasurers office has Ditch 16 ready for assessments and is working on getting Ditch 22 ready.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the Ditch Authority meeting at 9:47 a.m. and open the regular meeting.

LAKE OF THE WOODS PREVENTION COALITON

Tammie Doebler and Susan Paulson met with the board requesting funding for the Lake of the Woods Prevention Coalition.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to contribute $5,000 from the Social Service funds.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:18 a.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund and Property Owner, Gregg Hennum met with the board to continue the Consideration of Petition to Amend the Lake of the Woods County Zoning Ordinance Application #18-01ZC by Gregg Hennum for a tract in NW corner of Gov. Lot 1, less deeded, Section Twenty-five (25), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota-Parcel ID#19.25.21.010. Applicant is requesting a zone change from a Residential District (R1) to a Commercial Recreation District to allow applicant to establish a Commercial Planned Unit Development consisting of an RV Campground/Park. The board reviewed Plans, discussed the MN Health requirements, density, camp sites sizes, sewer and roads. The board reviewed letters of concerns from area residents and heard public comments. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with conditions.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following Finding and Facts Decision:

Lake of the Woods County

Rezoning

Findings of Fact and Decision

Info	Info	Info	Info
Name of Applicant:	Gregg Hennum	Date:	July 11, 2018

Location/Legal Description:	A tract in NW corner of Gov. Lot 1, less deeded

Current Zoning Classification:	Residential	Proposed:	Commercial-Recreation

Parcel Number(s):	19.25.21.010	Application Number:	18-01ZC

The Planning Commission shall consider all facts from all sources prior to submitting a recommendation to the County Board relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

X Yes ___No

Comments:	Comments:
Comments:	Commercial expansion in a resort area/growth corridor.

Are the existing surrounding land uses consistent with the proposed zoning classification?

X Yes ___No

Comments:	Comments:
Comments:	Adjacent to other businesses/CUP.

Will the zone change alter the characteristics of the neighborhood?

___Yes X No

Comments:	Comments:
Comments:	Remains resort area.

Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

X Yes ___No

Comments:	Comments:
Comments:	Increased vehicle and pedestrian traffic, private water and sewer system.

What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

X Yes ___No

Comments:	Comments
Comments:	Electric and phone – private water and sewer, other county services in place.

Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

___Yes X No

Comments:	Comments:
Comments:	No change.

Has there been a change in the development in the general area of the property in questions?

___Yes X No

Comments:	Comments:
Comments:

8. Will the zone change have a negative effect on property values in the neighborhood?

___Yes X No

Comments:	Comments:
Comments:	Can’t determine – mixed residential/commercial/CUP area.

Comments:	Comments:
Conditions:	Must maintain a 30 foot natural state vegetative visual buffer along Burr Oak Road.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners adopt the above findings and ~~DENY~~ / APPROVE the application for a zone change be WITH / ~~WITHOUT~~ conditions.

_____________________________________ July 11, 2018

Tom Mio Date

Chair, Planning Commission

The Lake of the Woods County Board of Commissioners hereby adopt the above findings of fact of the Lake of the Woods Planning Commission WITH / ~~WITHOUT~~ modification(s) and ~~DENY~~ / APPROVE the application for a zone change WITH / ~~WITHOUT~~ special conditions as follows:

Minimum lot size of 3,000 square feet per unit site.
Seasonal RV/Campground – summer months only.
In drive located within the easterly one-third (1/3) of property.
If proposal of seasonal RV/Campground is not acted upon with five (5) years of date of approval, property reverts back to Residential District (R1).
Must maintain a 30 foot natural state vegetative visual buffer along Burr Oak Road.

_____________________________________ August 7, 2018

Ed Arnesen Date

Chair, County Board of Commissioners

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: JRF Properties, LLC Date: August 7, 2018

Location/Legal Description: Lots 1-5, Block 1, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, parcel IDs# 19.70.01.010; 19.70.01.020; 19.70.01.030; 19.70.01.040; 19.70.01.050.

Project Proposal: A Conditional Use Permit, as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to create a Planned Unit Development consisting of a seasonal camping/RV park with twenty-five full hook-ups. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with conditions

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following Finding and Facts Decision:

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )

Why or why not? In County growth corridor and zoned commercial.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO ( ) N/A ( )

Why or why not? Has to meet State standards.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )

Why or why not? No change.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )

Why or why not? Roads exists.

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? Zoned commercial, adjoining campground.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X) NO ( ) N/A ( )

Why or why not? Meet State approval.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( ) N/A ( )

Why or why not? Must meet State approval.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sough YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES ( ) NO (X) N/A ( )

Why or why not? Not required.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )

Why or why not? Will meet State requirements.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES (X) NO ( ) N/A ( )

Why or why not? On-site parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows:

Seasonal RV/Campground – summer months only.
Minimum lot size of 3,000 square feet per unit site.
Must meet density requirements.
Must meet Department of Health standards.
Completed by 12/31/19.

Approved as Presented ( ) Approved with Conditions (X) Denied ( )

_____________________________________

Ed Arnesen, Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

LAKEWOOD HEALTH CENTER

LakeWood Health Center Administrator, Jeff Stampohar and Ambulance Director, Don Castle met with the board requesting assistance to help with the purchasing of a new ambulance for Lake of the Woods County. Jeff explained that the LakeWood Health Center would be the owner of the ambulance, but they needed assistance with the remaining balance.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to contribute up to $30,000 for the purchase of a new ambulance, with the funding from the Con-Con funds; contingent that LakeWood Health Center pays the remaining balance.

CLOSED SESSION

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to close the regular meeting at 11:36 a.m. and go into closed session pursuant to MN Stat. 13D.03, Labor Negotiations. The following were attendance: Commissioners: Ed Arnesen, Cody Hasbargen, Ken Moorman, Buck Nordlof and Jon Waibel, HR Director Savanna Slick, Public Works Director Tim Erickson, County Attorney Jim Austad and County Auditor-Treasurer Lorene Hanson.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to open the closed session at 11:55 a.m. and reconvene the regular meeting.

2019 Salaries

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Labor Agreement between Lake of the Woods County and International Union of Operating Engineers Local No 49 AFL-CIO / Highway Department effective January 1, 2019 through December 31, 2021.

Motion

Motion was made by Commissioner Hasbargen seconded by Commissioner Moorman and carried unanimously to approve the Labor Agreement between Lake of the Woods County and International Union of Operating Engineers Local No 49 AFL-CIO / Solid Waste Department effective January 1, 2019 through December 31, 2021.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the 2019 Compensation Plan as presented by HR Director Savanna Slick, effective January 1, 2019.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Health Care Savings Plan as presented by HR Director Savanna Slick, effective January 1, 2019; with the exception of the Separation of Employment portion to be effective September 1, 2018.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 1:40 p.m. as follows:

BUDGET MEETINGS

Historical Society

Meeting with the board was Lindsay Marshall, Executive Director/Curator, LOW County Historical Society. Lindsay updated the County Board on the activities of the County Museum. The Board reviewed her requested 2019 budget as presented.

Veterans Officer

Meeting with the board was Rick Rone, County Veterans Officer. Rick reviewed the 2019 budget with the board and updated the board on the veterans’ transportation.

County Surveyor

Meeting with the board was Donn Rasmussen, County Surveyor. Donn updated the county board on the surveying and remonumentation progress to date. Donn reviewed the current contract and did remind the County Board that he will be done the end of December 31, 2018. The County Board will review the contract and surveyor appointment in November 2018 with Donn.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:40 p.m.

Attest: August 28, 2018

__________________________________ _____________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

=========================================================================================================================================================================

Commissioner Proceedings

August 28, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
August 28, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Land and Water Planning and MIS Department.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official minutes and summarized minutes of August 7, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $16,087.33, Commissioners Warrants $ 3,024.63, Commissioners Warrants $25,683.26.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Sromlund met with the board and informed the board that his 2015 Pick-up is having some electronic issues and requested permission for him to get the Pick-up fixed. Estimate for repair is around $1,000. The consensus of the board was to have Josh get the Pick- up fixed with funding from the Land and Water Planning budget.

MIS/GIS

GIS Specialist, Eric Solo met with the board to requesting to change vendors for the County’s Online Interactive Mapping Solution. This request consisted of discontinuing services with Pro-West & Associates and going with a new vendor Schneider Geospatial. Eric informed the board that Schneider’s product Beacon, does everything Pro-West’s product offers and more. Beacon has a much cleaner, user friendly interface, and is made available to the county at no fee for the duration of the contract that extends to Dec. 31, 2022. Eric also informed the board that Schneider’s partner Value Payment Systems has offered its credit/debit/e-check service to the county, which will provide money transaction by credit/debit card to be paid the next day for the Motor Department, with a $1,500 set up fee.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve MIS Specialist, Eric Solo to enter into a contract with Schneider’s Geospatial product Beacon contract at no fee expiring December 31, 2022 and the Value Payment &Systems with a $1,500 set up fee with the funding from revenue fund.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that the Child Support Officer, Bryan Hasbargen has resigned effective August 24, 2018 and requested permission to advertise, interview and hire at grade 11, step 1.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire a Child Support Officer at grade 11, step 1.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, approval of Liquor License, NWA Edge Riders Lease and Premises Permit, DNR Gun Club Land Purchase, Paul Bunyan Transit and Emerging Leadership Program.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$66,036.52; Road & Bridge-$55,458.52- Co Development- $1,025.00- Solid Waste-$15,887.03-EDA-$5,955.46.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/28/2018 For Payment 8/31/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 12,277.28

Code 4 Services,Inc 2,917.17

Computer Professionals Unlimited Inc 3,457.00

Contech Engineered Solutions LLC 13,699.32

Election Systems & Software, Inc 3,051.07

Liberty Tire Recycling, LLC 2,823.50

LOW Soil & Water Cons. Dist. 28,754.00

Menards 4,850.56

Pro Action Safety & Sales 6,006.48

R & Q Trucking, Inc 4,635.00

Ranger Chevrolet 25,974.68

Short Elliott Hendrickson, Inc 3,350.94

Titan Machinery – Roseau 2,936.60

TOTALFUNDS 2,000.00

72 Payments less than 2000 27,628.93

Final Total: 144,362.53

Further moved to authorize the payment of the following Auditor warrants: August 8, 2018-$11,900.98, August 15, 2018- $345,581.99.

LIQUOR LICENSE

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Liquor License for K&D Resorts Inc, DBA Wheelers Point Resort effective August 30, 2018 contingent upon sale and approval from County Attorney, James Austad

08-28-2018

NWA Edge Riders

The following Resolution was offered by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the following:

A Resolution Approving a Lease for Lawful Gambling Activity

Resolution No. 2018-08-01

WHEREAS, the Northwest Angle Edge Riders has submitted a lease for lawful gambling activity for Minnesota lawful gambling to be conducted at the following establishment: Jerry’s Bar and Restaurant, located at 7609 Youngs Bay Dr. NW, Angle Inlet, MN in the township of Angle, in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approve said application for submission to the Minnesota Gambling Control Board.

DNR LAND PURCHASE, PAUL BUNYAN TRANSIT AND EMERGING LEADERSHIP PROGRAM

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the private sale of consolidated conservation land to Lake of the Woods County has been approve, legal description located in the South Half of the Southeast Quarter, Section 14, Township 160 North, Range 31 West, containing 80 acres, more or less and that the DNR has determined that the land is not needed for natural resource purpose and that the state’s land management interest would best be served if the land were returned to local government. The sale cost for the land is $51,674.81. The consensus of the board was the county would own this land and lease this land to the Gun Club. Lorene informed the board the Paul Bunyan Transit requested twenty percent (20%) funding for a new bus purchase for Lake of the Woods County and that Leslie Grubich will be attending next board meeting to discuss this further. Lorene presented a letter of request for funding for the Emerging Leadership Program. The board will consider this in budget meetings.

NWA AIRPORT

Brian Bollig, President of Bollig Inc, Paul Jurek, Joe Gimse, and Michael Beard, met with the board and discussed the NWA Airport. They reviewed with the board what they could do to help with the development of the potential airport at the NWA and what steps are needed for them to begin the process, what funding would be available to the county and locations to where to place the airport.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to engage with Bollig Inc as a consultant of record for up to five years to pursue the creation of the NWA Airport.

Motion

Motion was made by Commissioner Arensen, seconded by Commissioner Hasbargen and carried unanimously to approve Task 1 Order for consulting/administration fees of $12,000, with reimbursement up to 95% from the State contingent approval, with funding from the general fund.

RECESS

The meeting was called to recess at 10:39 a.m. and reconvened at 10:45 a.m. as follows:

DITCH DISCUSSION

Ditch 26 Update

Public Works Director, Tim Erickson informed the board that Ditch 26 current project was completed and more work is needed on this ditch. With the dry season this would be the time to continue with this project, Tim informed the board that he did speak to Jerry Allen Pieper and he would be available to continue. A half mile ditch cleaning and rebuilding (½ ) mile of ditch was quoted at $2,800 and a one and half miles(1&1/2) miles would cost $4,800. The board requested that they concentrate on the first half (1/2) mile of ditch and if weather allows to continue.

Ditch 28 Update

Public Works Director, Tim Erickson informed the board that he received quotes for work to start at Lester Boomgaardens minimum maintenance road, which is the start of this ditch to 72 up to the pipes, with the cost of $47,600 for two miles. It was the consensus of the board to move forward with this project. The request Terry Waibel, Steve Ellis and Joyce Blodgett request on Ditch 28 is on hold waiting for the plans to be completed on Hwy 172. Tim will report back to the board at the next meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for Bridge Replacement Program Grant Agreement for CR 77.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the following:

RESOLUTION

For Agreement to State Transportation Fund

Local Bridge Replacement Program

Grant Terms and Conditions

SAP 039-598-066

Resolution No. 2018-08-02

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No. 39J38; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this bridge is available; and

WHEREAS, the amount of the grant has been determined to be $72,886.00 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required. The proper county officers are authorized to execute a grant agreement with the Commissioner of Transportation concerning the above-referenced grant.

Road Projects

Tim also informed the board that since the Excavator broke down, the projects that were scheduled for the fall have been reprioritized. The board informed Tim that if he needed to lease an Excavator the board gives their approval.

BELTRAMI COUNTY VETERANS SERVICE OFFICE

Beltrami County Veterans Service Officer, Scotty Allison and Veterans Liaison, Joe Vene met with the board to update the board on the New Veterans Home that will be built in Bemidji and requesting donation form county. Scotty informed the board that it will be a 72-bed facility with Clinical Services, Special Services and Programs. He mentioned that all local/state donations result in a 65% match from the Federal Government. The Veterans Home should be completed in May of 2021. The board will be discussing this during budget process.

LAKEWOOD HEALTH CENTER

LakeWood Health Center Administrator, Jeff Stampohar and Jay Ross met with the board to review the CHI Budget, discussed the Doctor Retention Schedule and updated the board on the new ambulance. Jeff informed the board that they decided to go with a recondition box for the new ambulance reducing the cost and now the county would owe $24,806 instead of the $30,000.00 as approved on August 7, 2018.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:45 p.m.

Attest: September 11, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

July, 2018

Commissioner Proceedings

July 10, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 10, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: CPUI Agreement, Motor Pool update, and PILT Payments.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of June 26, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $6,576.92, Commissioners Warrants $1,836.88, Commissioners Warrants $14,853.30.

WIKSTROM TELEPHONE

Brian Wikstrom and Al Lundeen met with the board and gave an update on the Broadband Plans for Lake of the Woods County which includes the following: Fiber to the homes in many locations and buildings in all of the area in the county in the next few years; fiber optic cable at the NW Angle to the Islands; updating microwave service to the NW Angle to gigabit, serves Verizon wireless and its land line customers- to be installed in July and upgrading all of its fixed wireless services,( Baudette is near to completion). The board thanked them for the update on the Broadband Plans.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, appointment of election judges, election judges pay, appointments to UOCAVA and Canvasing board for the Primary and General Election.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue-$72,581.97-Road & Bridge-$24,036.69, Co. Devlp. -$21,490.00 -Solid Waste-$6,169.61-EDA-$1,024.72- Taxes-$252.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 7/10/2018 For Payment 7/13/2018

Vendor Name Amount

Computer Professionals Unlimited Inc 3,432.00

Election Systems & Software, Inc 3,534.00

Howard’s Oil Company 3,264.12

LOW Highway Dept 4,087.50

Ranger GM 36,741.46

Rolyan Buoys 3,253.00

Roseau County Sheriff 2,961.45

SeaChange Print Innovations 3,650.82

Titan Machinery – Roseau 17,738.53

TOTALFUNDS 4,000.00

Williams Youth Recreation Association 20,000.00

55 Payments less than 2000 22,892.11

Final Total: 125,554.99

Further moved to authorize the payment of the following Auditor warrants: June 27, 2018-$40 ,631.20, July 3, 2018-$383,035.57, July 5, 2018-$164,496.22.

Appointment of 2018 Election Judges, UOCAVA&Absentee Ballot Boards and Hourly Pay

County Auditor-Treasurer Lorene Hanson met with the County Board to approve election judges for the primary and general elections, to set up UOCAVA and Absentee Ballot Boards for the same and to request a pay increase for the election judges.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following election judges for the 2018 primary and general elections: Christie Russell, Sandy Peterson, Judy Johnson, Shelley Pepera, Aprille Albrecht, Rita Krause, Margie Sporlein, Stacy Novak, Dale Boretski, Dawn Christianson, John Carroll, Dena Pieper, Alisa Jacobsen, Heather Larson, Barb Larson, Lester Boomgaarden, Bob Gubbels, Jill Gubbels, Tabitha Ubel, Beverly Becklund, Cindy McDougall, Jo Aery, Jamie Boretski-LaValla, Janet Rudd, Rita Hasbargen, Erik Tange and Lorene Hanson.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the hourly pay for election judges as follows: head election judges at $11.00 per hour and election judges at $10.50 per hour, effective with the 2018 elections.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to appoint the following Election Judges to the UOCAVA & Absentee Ballot Boards for the 2018 Primary and General Elections: Christie Russell, Rita Hasbargen, Stacy Novak, Janet Rudd, Dawn Christianson, Erik Tange and Lorene Hanson.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to appoint Commissioners Hasbargen and Waibel to the Canvassing Board for the 2018 Primary and General Election.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that Cooper Mickelson has resigned effective July 12 and requested permission to advertise, interview and hire Inspector I.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Savanna Slick and Public Works Director, Tim Erickson to advertise, interview and hire an Inspector, with the tier option if applicant(s) do not have the requirements of four (4) years of experience at grade 9 and when years of experience are fulfilled move to grade 12.

MOTOR POOL /MOTOR POOL POLICY

Motor Pool Committee members Peder Hovland, MaryJo Otten and Lorene Hanson met with the board to inform the board that they received quotes for a 2018 Dodge Durango and 2019 Chevrolet Traverse. The board requested that they trade the 2009 Chevrolet Impala and 2006 Dodge Van Caravan.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Motor Pool Committee to purchase a 2019 Chevrolet Traverse, in the amount of $26,857.40 and 2018 Dodge Durango, in the amount of $24,560.00 with applicable fees and taxes.

Motor Pool Policy

County Auditor/Treasurer, Lorene Hanson informed the board that the Motor Pool committee reviewed the Policy and discussed the mileage rate for personal vehicles being used for work related reasons. The mileage rate does not reference the reimbursement rate and it was decided that it should be clarified in the policy as the rate set by the Commissioners at the beginning of the year at the IRS rate (currently .545 cents per mile). Taking a personal car instead of the motor pool vehicle will be at the discretion of the department head. Other possible changes to the Policy will be forthcoming.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to add to the Motor Pool Policy the IRS rate that is set by the County Board at the beginning of each year for reimbursement.

PILT PAYMENT/MINNESOTA POLLUTION CONTROL

Chairman Arnesen reviewed the Lake of the Woods County Payment In lieu of Taxes with the board and discussed the MPC meeting that Public Works Director Tim Erickson and himself attended in regards to the expansion of the landfill and other issues.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to advertise for bids for SAP 039-598-066.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise for bids for SAP 039-598-066.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund and SWCD Resource Technician, Mike Hirst met with the board and reviewed the One Watershed One Plan and options of Joint Powers Entity or Joint Powers Collaboration.

GEORGE SWENTIK

George Swentik met with the board to discuss County Road 142 drainage issues and the need for the ditch to be cleaned. Public Works Director, Tim Erickson informed the board that this ditch is on the Five-Year Plan for maintenance.

CPUI CONTRACT

County Auditor/Treasurer, Lorene Hanson, County Assessor MaryJo Otten and MIS Director, Peder Hovland met with the board to discuss the CPUI agreement. No action was taken.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:55a.m.

Attest: July 24, 2018

__________________________________ _____________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

=========================================================================================================================================================================

Commissioner Proceedings

July 24, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 24, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Auditors Agreement, Motor Pool Policy, Ditch Authority, Extension Contract, Closed Session and Union Negotiations.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the official minutes and summarized minutes of July 10, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $8,161.19, Commissioners Warrants $1,981.88, Commissioners Warrants $13,466.97.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Resolution to approve Hoffman, Philipp, & Knutson for annual financial audit, Motor Pool Policy, Ditch Authority, Extension Contract.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$11,369.28-Road & Bridge-$261,186.17, Co. Devlp. -$890.00 – Natl Resc Enhanc-$4,026.15, Joint Ditch- $2,430.00-Solid Waste-$22,377.99-EDA-$1,703.58.

WARRANTS FOR PUBLICATION

Warrants Approved On 7/24/2018 For Payment 7/27/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 10,039.66

Earthworks Contracting Inc 6,060.00

Envirotech Services Inc 105,500.70

Farmers Union Oil Co. 3,017.91

Fish/Kevin 17,340.00

Fort Distributors Ltd 25,900.00

Hasbargen Farms Inc 6,060.00

Hasbargen Logging Inc 3,690.00

Lavalla Sand & Gravel Inc 70,555.00

M-R Sign Co, Inc 4,026.15

Mar-Kit Landfill 13,968.00

R & Q Trucking, Inc 4,120.00

TrueNorth Steel 6,224.88

Walker Pipe & Supply 3,394.75

Woody’s Service 6,189.82

43 Payments less than 2000 17,896.30

Final Total: 303,983.17

Further moved to authorize the payment of the following Auditor warrants: July 12, 2018-$831,853.15, July 18, 2018- $13,270.66.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

A Resolution Declaring Lake of the Woods County’s Intent to Retain

Hoffman, Philipp, & Knutson, PLLC to Perform its Annual Financial Audit

Resolution 18-07-03

WHEREAS, Minnesota Statutes, Section §6.481, Subdivision 2, requires counties to have an annual financial audit; and

WHEREAS, Minnesota Statutes, Section §6.481, Subdivision 2 permits counties to “choose to have the audit performed by the State Auditor, or may choose to have the audit performed by a CPA firm”;

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County chooses to retain the services of a CPA firm, that meets the requirements established in Minnesota Statutes, Section §326A.05, for its annual financial audit.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Norldof, seconded by Commissioner Waibel and carried unanimously to approve the revised Motor Pool Policy effective July 24, 2018 as presented.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the contract with Regents of the University of Minnesota and Lake of the Woods County for providing Extension programs locally and employing extension staff, effective January 1, 2019 thru December 31, 2021 and authorize Chairman Arnesen to sign.

BUDGET DATES

Chairman Arensen reviewed possible budget dates with the board. The following dates the board set to review the 2019 Budget; August 7 after board meeting, August 28 after board meeting, August 29 and August 30.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that Tyler Swanson was hired as the Assessor Trainee position and Brian Carlin was hired for the Custodian Position.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the hiring of Tyler Swanson as the Assessor Trainee position at Grade 9, points 225, Step 1, Salary $17.66 per hour, effective August 6, 2018; after the completion of training this position will be moved to Assessor Appraiser, Grade 13, points 289.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Brian Carlin for the Custodian position at Grade 6, points 178, Step 1, Salary 14.97 per hour effective July 25, 2018.

YEARS OF SERVICE RECOGNITION

Resolution

The following resolution was offered by Chairman Arnesen and moved for adoption:

Recognition of years of service

Kurt Nuss

Resolution No. 18-07-01

Whereas: Kurt Nuss has served for Lake of the Woods County Custodian since September 30, 2013;

Whereas: Kurt will retire from Lake of the Woods County effective July 31, 2018;

Now Therefore, Be it Resolved: That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Kurt for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Hasbargen and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Chairman Arnesen and moved for adoption:

Recognition of years of service

Barry Bailey

Resolution No. 18-07-02

Whereas: Barry Bailey has served for Lake of the Woods County Solid Waste Processor since September 30, 2013;

Whereas: Barry will retire from Lake of the Woods County effective July 31, 2018;

Now Therefore, Be it Resolved: That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Barry for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Hasbargen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:58 a.m. and reconvened at 10:03 a.m. as follows:

EMERGENCY MANAGEMENT

County Sheriff, Gary Fish met with the board to discuss the Emergency Management position and pay.

Motion

Motion was made by Commissioner Waibel seconded by Commissioner Hasbargen and carried unanimously to combine Part-time Emergency Director/Part-time Dispatch/Jailer positions of Jill Olson to full time, 40 hours, effective July 29, 2018. The Emergency Management hours remain at sixty (60) hours and other duties as assigned at twenty (20) hours. The position will continue at Grade 11, points 256, step 8, and in the PERA Coordinated Fund.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a Consideration of Petition to Amend the Lake of the Woods County Zoning Ordinance Application #18-01ZC by Gregg Hennum for a tract in NW corner of Gov. Lot 1, less deeded, Section Twenty-five (25), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota-Parcel ID#19.25.21.010. Applicant is requesting a zone change from a Residential District (R1) to a Commercial Recreation District to allow applicant to establish a Commercial Planned Unit Development consisting of an RV Campground/Park. The board reviewed letters of concerns from area residents and heard public comments. The board requested that the developer attend the next board meeting to discuss this further.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to table the Consideration of Petition for Zone Change by Gregg Hennum until August 7 board meeting.

Resignation

Land and Water Planning Director, Josh Stromlund informed the board that Board of Adjustment member at large, Steve Levasseur has resigned as of August 1, 2018 and the County Board will need to replace him.

DITCH AUTHORITY

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to close the regular meeting and open the Ditch Authority meeting at 10:42 a.m. Chairman Arensen reviewed the Petition received from Terry Waibel, Steve Ellis and Joyce Blodgett in regards to Ditch 28 and the concerns of the water not flowing at all due to the ditch being plugged with cattails and sediment. The Ditch Authority’s plan of action was to have the cattails removed and survey the ditch grade and have Public Works Director, Tim Erickson report back to the board with results of the survey to discuss further action. Public Works Director, Tim Erickson also updated the Ditch Authority on the Lester Boomgarden request for Ditch 28 and that a survey was done and that the ditch does drain and function, but they could clean up that portion and have some slope work be done. The consensus of the board was to contract that portion of the ditch out with funds from Ditch 28, Tim also stated that Ditch 26 has a half mile of work to be done and will contract out with funds from Ditch 26.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to close the Ditch Authority meeting at 10:59 a.m. and open the regular meeting.

CLOSED SESSION-LABOR NEGOTIATIONS

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting at 11:00 a.m. and open the Closed Session for Labor Negotiations pursuant to MN Stat 13D.03. Members present: Commissioners Arnesen, Moorman, Hasbargen, Waibel and Nordlof. Others present, County Auditor /Treasurer, Lorene Hanson, County Attorney, James Austad and Human Resource Director, Savanna Slick.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to close the closed session at 11:56 a.m. and open the regular meeting.

CLOSED SESSION- LITIGATION

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to close the regular meeting and open the closed session at 11:56 a.m. pursuant to MN Stat. 13D.05, subd.3. Members present: Commissioners Arnesen, Moorman, Hasbargen, Waibel and Nordlof. Others present, County Auditor /Treasurer, Lorene Hanson, County Attorney, James Austad and Public Works Director, Tim Erickson.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to close the closed session and open the regular meeting at 12:56 p.m.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:57p.m.

Attest: August 7, 2018

__________________________________ _____________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

June, 2018

Commissioner Proceedings

June 26, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 26, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Sheriff Office, NWA Meeting, Culvert on County Roads 1 & 35.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Hasbargen and carried unanimously to approve the official minutes and summarized minutes of June 12, 2018.

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the minutes and summarized minutes of June 19, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $10,094.34, Commissioners Warrants $3,624.26, Commissioners Warrants $34,665.81.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims and Motor Vehicle Hours.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue-$44,559.75-Road & Bridge-$24,586.20 Devlp. -$3,335.00 -Solid Waste-$4,558.50-EDA-$751.36.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/26/2018 For Payment 6/29/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 3,278.38

Crop Production Services 15,108.64

DLT Solutions, LLC 2,489.20

Nelson’s Collision Center (Dba) 2,639.65

North East Technical Service,Inc 4,558.50

Pemberton, Sorlie, Rufer & Kershner, PLL 5,321.46

SeaChange Print Innovations 2,900.38

University Of Mn 9,024.00

Voyageurs Comtronics, Inc 3,332.35

WatchGuard Video 4,770.00

Widseth Smith Nolting&Asst Inc 4,418.33

48 Payments less than 2000 19,949.92

Final Total: 77,790.81

Further moved to authorize the payment of the following Auditor warrants: June 13, 2018-$5,907.17, June 20, 2018-$14,761.45, June 22, 2018-$75,00.00.

Deputy Registrar Hours

County Auditor/Treasurer, Lorene Hanson informed the board that due to the increasing work with MnLars that the office will no longer be able to process any title transfers or renew Drivers License after 3:45 p.m. and that the office will remain open until 4:00 p.m. for other types of transactions.

PETITION FOR PARTIAL ABANDONMENT OF DITCH 36

Chairman Arnesen reviewed a Petition for Partial Abandonment of Ditch 36 from Chuck Larson. Public Works Director, Tim Erickson informed the board that the section corner needs to be located first, to see if this is State Land or County Land. County Surveyor, Don Rasmussen stated that he will find the section corner and report back to the board. No action was taken at this time.

RECESS

The meeting was called to recess at 10:15 a.m. and reconvened at 10:20 a.m.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that Carla Bailey was hired as the Eligibility Worker and Travis Anderson was hired as the Solid Waste Processor.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the hiring for Carla Bailey as the Eligibility Worker at grade 9, Step 1, points 218, $17.66 per hour, effective July 16, 2018.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the hiring for Travis Anderson as the Solid Waste Processor at grade 10, step 1, points 237, $18.67 per hour effective July 9, 2018.

SHERIFF

Chairman Arnesen suggested that a committee should be made to look at options for the Construction of the Jail and informed the board that he spoke with Karl Frigaard and Karl will do research for possible funding options for the new construction.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to appoint County Sheriff, Gary Fish, County Attorney, James Austad, Public Works Director, Tim Erickson, County Commissioners Arnesen and Waibel to the Jail Committee.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to hire Karl Frigaard as a consultant for finding funding for the construction for the Jail at thirty-six dollars (36.00) per hour and up to one-hundred (100) hours.

CORRESPONDENCE

Roseau County Soil & Water District and Thank-you from Williams Senior Citizen.

NWA MEETING

The board discussed the meeting at the NWA and discussed the issues of parking on CR 333. The board requested that the Public Works Department put the culvert in as discussed and allow parking for a minimum of twelve (12) vehicles.

CLOSED SESSION-Labor Negotiations

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 11:00 a.m. and open the closed session. Present were Commissioner Arnesen, Hasbargen, Waibel, Moorman and Nordlof, County Auditor/Treasurer Lorene Hanson, Human Resource Director Savanna Slick and County Attorney, James Austad.

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the closed session at 12:40 p.m. and open the regular meeting.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:41 p.m.

Attest: July 10, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

May, 2018

Commissioner Proceedings

May 22, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 22nd, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof and Jon Waibel. Absent Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Liquor License, Ploughing Contest, Investment Report and Sheriffs Budget.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel seconded by Commissioner Nordlof and carried unanimously to approve the official minutes and summarized minutes of May 22, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $2,418.12, Commissioners Warrants $45,596.42.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, NWA Community Action lease.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue-$71,424.99-Road & Bridge-$10,872.21-County Devlp. -$5,545.00 -Solid Waste-$5,190.12-EDA-$656.36.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/22/2018 For Payment 5/25/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 4,260.02

Code 4 Services LLC 10,581.92

Election Systems & Software, Inc 42,995.00

Swanston Equipment Corp 3,331.42

Williams Senior Citizens 4,000.00

Ziegler, Inc 4,528.24

46 Payments less than 2000 23,992.08

Final Total: 93,688.68

Further moved to authorize the payment of the following Auditor warrants: May 8, 2018-$246,132.31, May 8, 2018-$(9.15), May 9, 2018-$97,113.20, May 17,2018-$5,497.42.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement for a portion of the Government Center North Building consisting of approximately 748 square feet effective August 1, 2018 thru July 31,2019

Revenue/Expenditures

County Auditor/Treasurer, Lorene Hanson met with the board and reviewed the first quarter Revenue and Expenditures and also reviewed the Investment Report with the board.

Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that she looked into the approval of Liquor Licenses and spoke with County Attorney, James Austad. His opinion is that just the renewals of Liquor Licenses do not have to come to the board for approval. The consensus of the board that this would be fine.

Ploughing Contest

County Auditor/Treasure, Lorene Hanson informed the board that Lake of the Woods Tourism Bureau Director, Joe Henry inquired on how to set up proper service for food and alcohol in Lake of the Woods County for the 2019 Ploughing Event. The Auditors office contacted MN Liquor Control and there were just a few options available for them to sell. County Attorney, James Austad recommended not going with the Community Festival options. The information and available options was to be sent to Joe Henry.

EMERGENCY MANAGEMENT

The board discussed the Emergency Management Office and the Sheriff Office structure and will set a work session to review the office.

RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 10:00 a.m.

PICTOMETRY IMAGERY

The board discussed the Picotometry Imagery with GIS Specialist Eric Solo in regards to 911 funds to be used for the imagery. Eric informed the board that he has spoken to the State in regards to 911 funds and they said that the 911 funds could be used as long as the county owns the images, which the county does.

SHIP

CHI Public Health Nurse, Jodi Johnson met with the board and discussed the Tobacco Usage and discussed the Lake of the Woods County Tobacco Ordinance.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to inform them that Barry Bailey will be retiring on July 27, 2018 from his Solid Waste Processor position and requesting to advertise, interview and hire for this position.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire for a Solid Waste Processor.

DITCH AUTHORITY

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting at 10:40 a.m. and open the Ditch Authority.

Public Works Director, Tim Erickson discussed Ditch 26 and requested authorization to advertise for quotes.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director, Tim Erickson to get quotes out for work on JD26 for repairs and approve Public Works Director to work on two hundred feet (200) of CR 3 Outlet.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to close the Ditch Authority at 11:10 a.m. and reconvened the regular meeting.

NWA MEETING

Chairman Arnesen reviewed topics of discussion for the June 19, 2018 board meeting that will be held at Angle Outpost Resort at 10:00 a.m.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 p.m.

Attest: June 12, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

April, 2018

Commissioner Proceedings

April 10, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 10th 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen, Buck Nordlof and Jon Waibel. Also present were: County Auditor/Treasurer, Lorene Hanson and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: International Bridge Meeting, Williams School, IT Data Requests and ELS Tier I.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of March 27, 2018 minutes.

SOCIAL SERVICES

Social Services Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrants $7,665.03, Commissioners Warrants $1,947.56, Commissioners Warrants $11,758.02.

WOJO’S RODEO

Sue Larson, Representative for Lake of the Woods Fair Grounds, and Wojo’s Rodeo, Dana Wojciechowski met with the board and presented the Wojo’s Rodeo Sponsorship package for the Rodeo to be held on Willie Walleye Weekend and requested contribution from the board to help with cost for the Rodeo.

Motion

Motion was made by Commissioner Nordlof seconded by Commissioner Hasbargen and carried unanimously to approve the contribution of $1,000 towards the Wojo’s Rodeo which will be held during the Willie Walleye weekend with funding from the Con-Con funds.

MIS/GIS DEPARTMENT

GIS Specialist, Eric Solo met with the board to discuss 911 address changes that have to be made because the State of Minnesota requires all counties to have the same standard addressing within the 911 next generation. Eric reviewed the reports with the board and informed the board that some number changes will be made to some of the address numbers and the name change from Main Street will be Krull Street which starts at 18^th Ave and West. Eric informed the board that 85 addresses were affected in total and that letters have been sent to landowners.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the address change from Main Street to Krull Street, which starts at 18^th Ave and West, and the various number changes as presented.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to award bids for the SAP 039-601-031&SAP 039-622-006. Lowest responsible bidder was Davidson Redi-Mix & Construction in the amount of $995,070.75. Engineers estimate for this project was $1,200,000.00.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to award the bid for SAP 039-601-031 & SAP 039-622-066 to Davidson Redi-Mix Construction in the amount of $995,070.75.

HUMAN RESOURCE DIRECTOR

Human Resource Director, Savanna Slick met with the board requesting approval to register for county wide e-learning Harassment Discrimination training thru MRA in the amount of $390.00.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Savanna Slick to register with MRA for e-learning classes for Harassment & Discrimination training in the amount of $390.00 with funding from the Human Resources account.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, and State of MN Request for ELS Tier 1- Game and Fish Licenses terminal to be returned to the State for they need more terminals, our office does not sell enough license to justify the use of the terminal.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue-$48,003.41-Road & Bridge-$21,445.92-County Devlp. -$145.00- Joint Ditch- $1,845.00 -Solid Waste-$25,125.81

WARRANTS FOR PUBLICATION

Warrants Approved On 4/10/2018 For Payment 4/13/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 2,499.04

Computer Professionals Unlimited Inc 3,432.00

Freeberg & Grund, Inc 7,245.00

Howard’s Oil Company 2,045.03

Jake’s Quality Tire Inc 2,300.47

Lavalla Sand & Gravel Inc 5,478.00

LOW Highway Dept 6,270.00

Mar-Kit Landfill 14,180.00

Mn State Dept-Correction 19,107.49

Northern Light Region 3,818.76

Voyageurs Comtronics, Inc 2,694.00

Woody’s Service 2,198.93

67 Payments less than 2000 25,296.42

Final Total: 96,565.14

Further moved to authorize the payment of the following Auditor warrants: March 28, 2018-$14,030.29, March 29, 2018- $1.00, April 4, 2018- $51,821.41, April 5, 2018- $145,605.24, April 5, 2018- (1.00).

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the return of the Tier 1 Computer (game and fish) to the State of Minnesota, Department of Natural Resource per their request.

WILLIAMS SCHOOL

Commissioner Moorman informed the board that he was at the City of Williams Council meeting and discussion was brought up about the road that runs by the school and the road is always wet, so they are believe it is coming from the schools well. The consensus of the board was to have Commissioner Moorman discuss with Land and Water Planning office.

RECESS

The meeting was called to recess at 10:35 a.m. and reconvened at 10:40 a.m.

MIS/GIS

MIS/GIS Director, Peder Hovland met with the board to discuss IT Data requests. It was the consensus of the County Board to continue to follow our Data Request Policy and the importance of the storing of requests and the proof of fulfillment.

LAND AND WATER PLANNING

Assistant Zoning Director, Maranda Dahl met with the board and presented a Conditional Use Permit for the boards’ consideration of approval. Rollin and Julie Bergman are requesting to operate a commercial business consisting of transient short-term rental. Maranda reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with no conditions.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following Findings of Fact for Rollin and Julie Bergman:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Rollin and Julie Bergman Date: April 10, 2018

Location/Legal Description: The North Half of the Northeast Quarter of the Northeast Quarter (N½ of NE¼NE¼) of Section Twenty-five (25), Township One Hundred Sixty-three (163) North, Range Thirty-four (34) West (Lakewood) of the Fifth Principal Meridian in Minnesota, according to the United States Government Survey thereof. Parcel ID# 14.25.11.000.

Project Proposal: A Conditional Use Permit, as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to operate a commercial business consisting of transient short-term rental of an existing structure in a Rural Residential District (R2).

Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? ( ) YES (X) NO ( ) N/A ( )

Why or why not? Vacation renal area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( ) NO () N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )

Why or why not? On existing county road, driveway exists.

8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )

Why or why not? Rural residential.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X) NO ( ) N/A ( )

Why or why not? Septic exists.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (X) NO ( ) N/A ( )

Why or why not? Already exist.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES (X) NO ( ) N/A ( )

Why or why not? Not needed.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )

Why or why not? Described in application.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

YES (X) NO ( ) N/A ( )

Why or why not? Existing parking available.

The specific conditions of approval are as follows: __________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows: __________________________________

Approved as Presented (X) Approved with Conditions ( ) Denied ( )

_____________________________________

Edward Arnesen

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Committee Report: Commissioner Hasbargen reported on the Snowmobile Trail Meeting he attended.

Correspondence- BWSR report was reviewed.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:40 a.m.

Attest: April 24, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

==========================================================================================================================================================================

Commissioner Proceedings

April 24, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 24th, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen, Buck Nordlof and Jon Waibel. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Williams Senior Citizens, Federal Boat and Water Grant and HRDC Apartment Complex, MOA- Lake of the Woods and Soil and Water.

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of April 10, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $9,431.96, Commissioners Warrants $2,278.24, Commissioners Warrants $10,681.83, Commissioners Warrants $35.00.

PAUL COLSON

Paul and Karen Colson, owners of Jake’s Resort discussed the issue of vehicles parking on County Road 333 causing blocking of the road. Public Works Director, Tim Erickson stated that they could put in a large culvert to accommodate parking.

RECESS

The meeting was called to recess at 10:20 a.m. and reconvened at 10:25 a.m.

SNOWMOBILE TRAILS

Drifters Club

Randy Orton and Mariah Mollberg representing the Drifters club met with the board and reviewed the 2017-2018 Snowmobile Trails Maintenance and Grooming and informed the board that there is major work to be done on a bridge located in Hay Creek.

Northwest Angle Edge Riders

Northwest Angle Edge Riders member Joe Laurin met with the board and reviewed the 2017-2018 Snowmobile Trails Maintenance and Grooming and informed the board that they did build a shed for the snowmobile trails equipment.

Resolutions

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Nordlof and moved for adoption:

Resolution No. 18-04-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and moved for adoption:

Resolution No. 18-04-03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Border Trails maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Resolutions

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Hasbargen and moved for adoption:

Resolution No. 18-04-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

SHERIFF

County Sheriff, Gary Fish met with the board requesting Part-time Deputy Sheriff, Craig Severs to receive a grade increase from grade 12 to Grade 13 for he completed his coroner training and approval for the 2017 State of Minnesota Federal Boat and Safety Grant.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the grade adjustment for Part-time Deputy Sheriff Craig Severs to grade 13, points 288, wage $24.06 per hour effective May 6, 2018.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 18-04-05

WHEREAS, under the provisions of M.S. § 84.026 Subd. 1 the State is empowered to enter into this grant; the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of March 15, 2018 through August 31, 2018 in the amount of $4,812.00.

MAINTENANCE

Chairman Arnesen on behalf of the board congratulated Maintenance Supervisor, Walt Scribner on his retirement.

Resolution

The following resolution was offered by Chairman Arnesen and moved for adoption:

Recognition of years of service

Walt Scribner

Resolution No. 18-04-01

Whereas: Walt Scribner has served for Lake of the Woods County Maintenance Department since February 7, 2005;

Whereas: Walt has retired from Lake of the Woods County effective April 30, 2018;

Now Therefore, Be it Resolved: That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Walt for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Hasbargen and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to advertise, interview and hire a Deputy Accountant at grade 9 and to advertise, interview and hire an Inspector. Tim informed the board that he will use a tier approach for the Inspectors position if the applicant(s) do not have four (4) years of experience, which then would start at grade 9 and move to grade 12 after completing the years of experience required.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire a Deputy Accountant at grade 9, step 1.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire an Inspector, with the tier option if applicant(s) do not have the requirements of four (4) years of experience at grade 9 and when years of experience are fulfilled move to grade 12.

VETERANS SERVICE OFFICER

Veterans Service Officer, Rick Rone met with the board requesting funds to purchase Veteran’s markers for their grave sites.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of three (3) boxes of Veteran Grave Markers not to exceed $6,000 from the Veterans account.

HEADWATER REGIONAL DEVELOPMENT COMMISSION(HRDC)

HRDC Operations Director, Mary Thompson met with the board to review the Baudette Housing Apartment Complex. The board asked if this project falls within the bidding process and Mary informed the board the Contractor does the bidding and makes sure it is done within the Public Entity. The board will make the final decision of the County contribution at the next meeting County Board meeting on May 8, 2018.

RECESS

The meeting was called to recess at 12:20 p.m. and reconvened at 1:25 p.m.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for the Memorandum of Agreement between Lake of the Woods Soil and Water Conservation District and Lake of the Woods County to work cooperatively to implement conservation practices to benefit water and soil resources. The MN DNR and Natural Resources Conservation Service, the SWCD submitted and received a FY 18 Clean Water Fund competitive grant from BWSR for $378,000 to minimize channel erosion in the Bostic watershed, which requires a match of up to $75,000. Josh informed the board that the SWCD approved this competitive grant.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the Clean Water Fund competitive grant from BWSR for $378,000 with match of up to $75,000.00 and authorize Chairman Arnesen to sign.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue-$18,837.04-Road & Bridge-$17,259.55-County Devlp. -$1,200.00- Joint Ditch- $10,483.44 -Solid Waste-$19,873.60-EDA-$915.97-Taxes&Penalties-$110.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/24/2018 For Payment 4/27/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 4,759.09

Farmers Union Oil Co. 2,307.76

Lakes Gas Co 2,374.32

LaValla Electric DBA/Ned 4,743.00

Minnesota Ui 2,338.91

Northwest Concrete 10,483.44

R & Q Trucking, Inc 3,605.00

Screen USA, Inc 7,308.14

Thompson Reuters-West Publishing Corp. 2,793.00

TOTALFUNDS 2,000.00

Ziegler, Inc 6,897.06

53 Payments less than 2000 19,069.88

Final Total: 68,679.60

Further moved to authorize the payment of the following Auditor warrants: April 11, 2018–$93,891.08, April 18, 2018-$11,435.12.

FEMA MEETING

County Auditor/Treasurer Lorene Hanson informed the board that FEMA will be meeting here on May 3, 2018, from 3:00-5:00 p.m. to review draft update work maps for Lake of the Woods County

Life Insurance

County Auditor/Treasurer, Lorene Hanson discussed the Short-term disability insurance. The consensus of the board was to transfer the county’s contribution for short-term disability insurance to an additional contribution towards employee’s life insurance.

Election Plan

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the Lake of the Woods County Electronic Voting System Plan which is required by MN Stat.206.82, subd.2, use of electronic voting systems.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Lake of the Woods County Electronic Voting System Plan as presented.

Audit Findings

County Auditor/Treasurer, Lorene Hanson informed the board of Audit Findings from the State Auditors, which consisted mostly of reporting issue from exhibits to notes in the financial reports.

DITCH AUTHORITY

County Auditor/Treasurer, Lorene Hanson, Land and Water Planning Director, Josh Stromlund and Public Works Director, Tim Erickson discussed JD 28. They informed the board that they are waiting to hear back from Attorney, Kurt Deter. Commissioner Hasbargen inquired about the status of Lester Boomgaarden petition. Tim informed the board that they have met with Lester Boomgaarden.

PETITION

County Auditor/Treasurer informed the board that they received a Petition for abandonment for Joint Ditch 36 with Beltrami County and the MN DNR. Commissioner Moorman and Hasbargen will attend this meeting on June 5, 2018.

SHERIFF

County Sheriff, Gary Fish informed the board that they will need to meet to discuss the recent Jail Inspection. The board placed this on the agenda for a work session after the Board meeting on May 8, 2018.

CLOSED SESSION

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 2:23 p.m. and open the closed session pursuant to MN Stat. 13D.03.Subd. 1(b)-union negotiations. Members present: Commissioner Arnesen, Moorman, Hasbargen, Waibel and Nordlof. Also, present: Human Resource Director, Savanna Slick.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the closed session at 2:58 p.m. and open the regular session.

UNION DISCUSSION

The board discussed employee wages. No action taken.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:23 p.m.

Attest: May 8, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

March, 2018

Commissioner Proceedings

March 13, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 13, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen and Jon Waibel. Absent, Buck Nordlof. Also present were: County Auditor/Treasurer, Lorene Hanson Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Resignation, and Rural Network Lease.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of February 27, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and ODC contract.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $12,920.22, Commissioners Warrants $2,620.82, Commissioners Warrants $17,318.47.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of service contract with Occupational Development Center, Inc. contract effective January 1, 2018 thru December 31, 2019 in the amount of contract not to exceed $35,000.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that Dean Wiese accepted the position as Facility Coordinator and his first day of work will be March 26, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the hiring of Dean Wiese as Facility Coordinator at grade 9, step 7, points 230, at $20.03 per hour.

Resignation

Human Resource Director, Savanna Slick met with the board informing the board that Kurt Nuss has resigned effective July 31, 2018 and she requested permission to advertise, interview and hire for the Custodian II position.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire for the position of Custodian II.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, and contracts.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue-$60,360.32-Road & Bridge-$17,409.89-Co.Development-$40,900.00-Solid Waste-$26,661.18–EDA-$874.98-Ditch -$630.00

WARRANTS FOR PUBLICATION

Warrants Approved On 3/13/2018 for Payment 3/16/2018

Vendor Name Amount

Cenex Co-Op Services, Inc. 7,288.00

Crimestar Corporation 5,250.00

Howard’s Oil Company 5,272.93

Lakes Gas Co 2,549.47

LOW Highway Dept 5,545.00

LOW International Ice Arena 40,000.00

Mar-Kit Landfill 12,315.00

Mn Counties Computer Co-Op 8,855.75

Northern Light Region 4,878.61

R & Q Trucking, Inc 2,060.00

Streamworks 2,050.00

TOTALFUNDS 4,000.00

Wayne’s Body Shop-Dba 11,882.12

Woody’s Service 3,323.94

76 Payments less than 2000 31,565.55

Final Total: 146,836.37

Further moved to authorize the payment of the following Auditor warrants: February 28, 2018-$65,190.90, March 5, 2018- $156,446.11, March 7, 2018- $13,580.83.

Contracts

Pieper Farms

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement between Lake of the Woods County and Pieper Farms for the use of Tower ASR 1024494 for a GPS antenna system effective April 1, 2018 for a term of five(5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least sixty (60) days prior to the next ensuing lease anniversary date with the rent being $1.00 for the full term of the lease payable on April 1, 2018.

Lake of the Woods School District 390

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement between Lake of the Woods County and Lake of the Woods School District 390 for the use of Tower ASR 1024495 for an Antenna system effective April 1, 2018 for a term of five(5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least sixty (60) days prior to the next ensuing lease anniversary date with the rent being $1.00 for the full term of the lease payable on April 1, 2018.

Minnkota Power Cooperative

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Minnkota Power Cooperative Inc. for the use of Tower asr-1024495- located in Spooner Township, Lake of the Woods County to mount an antenna. The term of the lease shall be for five (5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least one-hundred eighty (180) days written notice by the terminating party to the other party. The rent shall be $3,000 per year, payable January 1, 2018 and each following year.

Rural Network

Motion was made by Commissioner Moorman,, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Rural Tower Network, LLC, ASR 1024494 for a GPS antenna system for a term of five (5) years from said date, and then continue their after on a year to year basis after the initial term until terminated by either party upon written notice at least sixty (60) days prior to the next ensuing lease anniversary date. The rent shall be $1,200 per year and shall be due and payable in advance on the first day each year.

Sanford Lease

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Sanford Medical Center, Thief River Falls for the use of the Government Center North , portion to be leased consisting of approximately 1,474 square feet. The term of the lease is January 1, 2018 thru December 31, 2018, with rent being $1,000 per month.

PUBLIC WORKS

Assistant Engineer, Boyd Johnson met with the board requesting approval to advertise for bids, to approve purchase for a Plow Truck, Mowers and Pickup.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Waibel and carried unanimously to approve the advertisement for bids for SAP 039-601-31 and SAP 039-622-006 as presented.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a Plow Truck as budgeted in the amount of $199,902.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase two Mowers in the amount of $16,550.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the purchase of a Chevrolet Silverado in the amount of $25,974.68, which was budgeted for $25,000, an overage of $975.00.

EMERGENCY MANAGMENT

Emergency Management Director, Jill Olson met with the board to discuss Security grant and informed the board that the Security Gate was removed from the grant but would like to get additional cameras and upgrade to NVR, which would cost an additional $2,330.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the upgrade to NVR in the amount of $2,330 from the Emergency Management fund.

HEADWATERS REGIONAL DEVELOPMENT COMMSSION (HRDC)

HRDC Operations Director, Mary Thompson met with the board to discuss Baudette Housing Complex Project for a 24 unit rental property and reviewed the funding and funding sources. She requested that that the county loan funds to this project. The board informed her that the county cannot loan money, but requested that this be placed on the Economic Development Authority, for they have the authority to loan money to these types of projects. The board requested that Mary contact them when she finds out if the HRDC was awarded $500,000 from the MHFA housing funds for this project. Mary expected that they would hear if they were awarded these funds by March 22, 2018.

RECESS

The meeting was called to recess at 10:45 a.m.

DITCH AUTHORITY

Motion was made by Commissioner Hasbargen seconded by Commissioner Waibel and carried unanimously to open the Ditch Authority at 10:46 a.m.

Petition

Chairman Arnesen reviewed the Petition for repair of a drainage system from Lester Boomgaarden for repairs on Ditch 28. The board discussed the repair request with Assistant Engineer, Boyd Johnson. Boyd informed the board that they will look at this request when the snow melts and will give written notice to the board of action to be taken on this petition. The board discussed Judicial Ditch 16 and the need to have this on the assessment role and discussed Judicial 7 abandonment process.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to close the Ditch Authority meeting at 11:02 a.m. and reconvene the regular meeting.

911 ADDRESSING

MIS/GIS Director, Peder Hovland and GIS Specialist Eric Solo met with the board to discuss the GIS Standards for addressing. They informed the board and public that the State of Minnesota requires all counties to have the same standard addressing within the 911 next generation and the primary goal of this is to provide emergency service agencies with a complete set of accurate addresses so that emergency victims can be located with greater sufficiency. After reviewing the Lake of the Woods 911 addressing, there are approximately 88 addresses that have to be changed. He effected area is the so called “Main” streets. Main street addresses will stay the same that are located in the City limits,the Main Street addressing in the rural will have to be changed, but house number will stay the same. Wilderness Ave in Williams’s numbers will also need to be changed along with HWY 11. This is a State mandate for addressing and 911 is the authority over this change.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Bostic Watershed grant. Josh informed the board that Lake of the Woods County received a grant in the amount of $378,000 with a match of $94,500, which can be cash or in-kind. The consensus of the board was to move forward with the project

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 p.m.

Attest: March 27, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

=========================================================================================================================================================================

Commissioner Proceedings

March 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen and Jon Waibel. Absent, Buck Nordlof. Also present were: County Auditor/Treasurer, Lorene Hanson Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Volunteer Driver Program, Easement, Emergency Management.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official minutes of March 12, 2018 minutes.

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of March 13, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and Sanford Behavioral health Contract.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $14,875.63, Commissioners Warrants $1,233.95, Commissioners Warrants $2,065.54.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the contract between Lake of the Woods County Social Services and Sanford Behavioral Health- TRF for the provision of Community Based Services (CBS), Adult Rehabilitative Mental Health (ARMHS) and Clinic Based Behavioral Health Services for 2018 and authorize Chairman Arnesen and Social Service Director, Amy Ballard to sign.

Volunteer Driver Program

Chairman Arnesen and the board reviewed the draft letter that Social Service Director, Amy Ballard prepared in regards to the volunteer driver program that is run by the Social Service department. This program allows residents that are on medical assistance is to have access to a driver to take them to medical appointments out of town. The ruling from DHS now is that they should submit 1099’s to the volunteer drivers program. With this change, the department has lost volunteer drivers, which they were short on before this ruling came about. Chairman Arnesen requested that this letter be sent to our Federal and State Representatives.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Arnesen to sign the Volunteer Drivers letter.

HEADWATERS REGIONAL DEVELOPMENT COMMISSION(HRDC)

HRDC Operations Director, Mary Thompson met with the board to update the board on the Baudette Housing Complex Project for a 24-unit rental property. Mary informed the board that the Northgate Apartment Complex did receive the Minnesota Housing Finance Agency deferred loan for $500,000 as long as it runs as an apartment complex. Mary requested that the County contribute $125,000 towards this project and will speak with the Lake of the Woods EDA requesting a loan for $150,000 for a term of twenty (20) years. The consensus of the Board was that they are in support of the project.

LAKE OF THE WOODS TOURISM

Lake of the Woods Tourism Director, Joe Henry met with the board and updated the board on the Tourism Bureau activities.

SHERIFF/EMERGENCY MANAGEMENT

County Sheriff, Gary Fish met with the board requesting approval for the 2018 State Boat and Water Safety Grant.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the 2018 State Boat & Water Grant effective January 1, 2018 thru June 30, 2019, in the amount of $8,039 and authorize Chairman Arnesen, County Sheriff, Gary Fish and County Auditor/Treasurer, Lorene Hanson to sign.

EMERGENCY MANAGEMENT

Emergency Management Director, Jill Olson met with the board requesting approval for the Emergency Operation Plan, MNWALK and Annex C. Commissioners Hasbargen and Arnesen previously reviewed the plan and recommended to approve. Chairman Arnesen informed the board that there is even a Demo Plan for disasters, but yet other State Agencies will tell you that you cannot have a demo pile and feels that this needs to be addressed with the State.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the Emergency Operation Plan as recommended by the committee and authorize Chairman Arnesen and Emergency Management Director, Jill Olson to sign.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the MNWalk and authorize Chairman Arnesen to sign.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Annex C-Emergency Public Information and authorize Chairman Arnesen to sign.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to establish an Emergency Management Committee and appoint Commissioner Arnesen and Commissioner Hasbargen to the Emergency Management Committee.

DITCH AUTHORITY

Motion was made by Commissioner Moorman seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 10:57 a.m. and open the Ditch Authority at 10:48 a.m.

Judicial Ditch 16

Chairman Arnesen discussed Judicial Ditch 16 re-assessments and the board requested that this be placed as a high priority. County Auditor/Treasurer, Lorene Hanson informed the board that the office has been working on the assessments and requested that the Ditch Authority set the amount of assessments they need. The plan is to have this ready for the 2019 assessment year.

Judicial Ditch 7

Chairman Arnesen discussed the inquiring of the abandonment process of the drainage system by Marshall Nelson. Marshall informed the board that there are two things going on; One (1) the Buffer Law requirements along ditches and Two(2) that he also found out that if the ditch is abandoned, no one in the future would have the right to petition to do repairs on the ditch. He will put the Buffer in and withdraw his request of abandonment of Judicial Ditch 7. The board discussed the work that needs to be done on Judicial Ditch 7 and when Public Works has a plan to bring back to the Ditch Authority.

Ditch 13

The board discussed Ditch 13 and the drainage issues. Chairman Arnesen requested the research be done on Ditch 13 and come back to the Ditch Authority for recommendations, options and discussion.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase an Air Compressor and approval to advertise, interview and hire seasonal employees.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Work Director, Tim Erickson to purchase a compressor in the amount of $2,899.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director to advertise, interview and hire four (4) seasonal employees.

AMEND AGENDA

Motion was made by Commissioner Waibel seconded by Commissioner Arnesen and carried unanimously to amend the agenda and add Light Fixtures for Landfill Shop.

Light Fixtures

Public Works Director, Tim Erickson informed the board that there is a need to replace the Light Fixtures at the Landfill Shop. Tim received a quote from LaValla Electric for twelve (12) LED lights in the amount of approximately $4,000 which was not budgeted.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director, Tim Erickson to replace the lighting with twelve (12) new LED light fixtures in the amount up to $4,800 from the Solid Waste Maintenance funds.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Election Equipment, Easement and Off Sale Liquor License. Lorene also informed the board that an application LG220- for exempt permit was issued to Lake of the Woods Rod & Gun Club for a raffle on April 30, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue-$54,352.39-Road & Bridge-$12,111.53-County Devlp. -$200.00-Solid Waste-$1,365.00–EDA-$1,645.99

WARRANTS FOR PUBLICATION

Warrants Approved On 3/27/2018 For Payment 3/30/2018

Vendor Name Amount

Computer Professionals Unlimited Inc 3,480.00

Independent Emergency Services 8,214.52

Lavalla Sand & Gravel Inc 9,500.00

TRANE 26,800.00

University Of Mn 9,024.00

36 Payments less than 2000 12,656.39

Final Total: 69,674.91

Further moved to authorize the payment of the following Auditor warrants: March 14, 2018-$131,355.25, March 15, 2018- $941.65, March 22, 2018- $46,692.14.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of the new Election Equipment in the amount of $49,706, with grant funds of $24,850 and the remainder from the election reserves account, and to have County Auditor/Treasurer, Lorene Hanson sign said agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the off sale exclusive license for K&A Northern Properties LLC, DBA Log Cabin Liquor, effective May 1, 2018 thru June 30, 2018 contingent approval of County Sheriff, Gary Fish and County Attorney James Austad.

CORRECTIVE EASEMENT

County Auditor/Treasurer Lorene Hanson presented a Corrective Easement from Border State Bank for Zachary and Kristi Hasbargen. On September 26, 2017, Border State Bank delivered the easement that was presented to the county board for approval. The County Recorder’s Office found an error in a described Instrument No. which now is corrected.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously, with Commissioner Hasbargen abstaining, to approve the following resolution and authorize Chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign:

CORRECTIVE EASEMENT

Resolution No. 18-03-01

This Agreement, made this 27 day of March, 2018, by and between Lake of the Woods County, a municipal corporation under the laws of the State of Minnesota, Grantor, and Zachary C. Hasbargen and Kristi L. Hasbargen, as joint tenants, grantees.

WHEREAS, Grantor and Grantee have agreed upon the easement and maintenance agreement hereinafter described;

NOW, THEREFORE, Grantor, in consideration of One Dollar ($1.00) and other good consideration and valuable consideration to him in hand paid by said Grantee, receipt of which is hereby acknowledged, hereby grants to said Grantee, their heirs and assigns forever, the easement for use and enjoyment for driveway purposes in, over and upon that part of said land of said Grantor described as follows:

A tract of land in the County of Lake of the Woods, State of Minnesota, legally described as follows:

A 66.00 foot wide easement for ingress and egress over, under and across part of the Southeast Quarter of Section 15, Township 160 North, Range 31 West of the 5^th Principal Meridian described as follows: Commencing at the south Quarter Corner of said Section 15; thence North 89 degrees 47 minutes 39 seconds East, assumed bearing, along the south line of said Southeast Quarter a distance of 1136.63 feet to the southeasterly line of a 66 foot wide strip of land described in Instrument No. 84698, said instrument is located on page 649-650, Book J of Deeds, on file and of record in the Lake of the Woods County Recorder’s Office; thence North 47 degrees 03 minutes 19 seconds East 1254.41 feet along said southeasterly line to the point of beginning; thence North 44 degrees 16 minutes 32 seconds West 31.40 feet, more or less, to the centerline of County State Aid Highway No. 1 as described in Document No. 81595 on file and of record in said Recorder’s Office and there terminating. The sidelines of said easement are to be prolonged or shortened to terminate on the southeasterly line of said 66 foot wide strip of land described in Instrument No. 84698 and said centerline of County State Aid Highway No. 1.

AND

A 66.00 foot wide easement for ingress and egress over, under and across part of the Southeast Quarter of Section 15, Township 160 North, Range 31 West of the 5^th Principal Meridian described as follows: Commencing at the south Quarter Corner of said Section 15; thence North 89 degrees 47 minutes 39 seconds East, assumed bearing, along the south line of said Southeast Quarter a distance of 1136.63 feet to the southeasterly line of 66 foot wide strip of land described in Instrument No. 84698, said instrument is located on page 649-650, Book J of Deeds, on file and of record in the Lake of the Woods County Recorder’s Office; thence North 47 degrees 03 minutes 19 seconds East 875.28 feel along said southeasterly line to the point of beginning; thence North 43 degrees 16 minutes 54 seconds West 29.60 feet, more or less, to the centerline of County State Aid Highway No. 1 as described in Document No. 81595 on file and of record in said Recorder’s Office and there terminating. The sidelines of said easement are to be prolonged or shortened to terminate on the southeasterly line of said 66 foot wide strip of land described in Instrument No. 84698 and said centerline of County State Aid Highway No. 1.

which use and enjoyment Grantee shall share with Grantor,

TO HAVE AND TO HOLD SAID EASEMENT unto said Grantee, their, heirs and assigns, as appurtenant to their said land.

This agreement shall run with the land and shall be binding upon the heirs, executors, and administrators and assigns of the parties hereto.

The grantees, their successors and assigns shall be responsible for maintenance of the above-described easement property including, but not limited to, snow removal.

This easement is given to correct the legal description set forth in that certain Easement dated September 26, 2017, and recorded November 1, 2017 as document no. A000098546.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:09 p.m.

Attest: April 10, 2018

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen

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BOARD MEMBERS

ASSESSOR

Suite #296

AUDITOR/TREASURER

Suite #260

ATTORNEY

Suite #240

COURT OF ADMINISTRATION

Suite #250

EMERGENCY MANAGEMENT

Suite #300

HUMAN RESOURCES

IT/GIS

Suite #210

LAND & WATER

Suite #290

PUBLIC WORKS

306 8th Ave SE, Baudette, MN

RECORDER

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SHERIFF'S OFFICE

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SOCIAL SERVICES

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Category: 2018

December 27, 2018

November 13, 2018

October 23, 2018

September 11, 2018

August 7, 2018

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623