MINUTES & AGENDAS
December, 2017
Commissioner Proceedings
December 12, 2017
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 12, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman, and Ed Arnesen. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following: AMC Resolution.
Approval of Minutes
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes November 28, 2017.
SOCIAL SERVICES
Claims
Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and Rural Minnesota CEP.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$8,355.79, Commissioner Warrants-$3,085.98, Commissioner Warrants-$30,615.28.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the Purchase of Service Contract with Rural Minnesota CEP., Inc. to provide Statement of Work for all program that are part of this agreement, effective January 1, 2018 to December 31, 2018.
AUDITOR/TREASURER
County Auditor/Treasurer Lorene Hanson met with the board requesting approval for Claims, Recognize Newly Hired ,Cigarette License for Holiday Station Stores LLC #212,Motion to Approve Valley Med Flight Agreement, Resolution in Support of Reallocating Existing State Fee Structure-MnLars, Resolution Establishing Minimum Salaries, Commissioner’s Salaries, Elected Department Heads Salaries-Non-Elected Department Heads Salaries-Highway Union Salary Adjustment-Solid Waste Union Salary Adjustments-Non-Union Salary Adjustments-Full Time/Permanent Part Time/Part Time/Seasonal, Health Insurance, 2018 Commissioners Meeting Dates, Motion to Approve 2018 Organizational Meeting Date, Wheelers Point Sewer Appointments, 2018 Maintenance and Grooming Grant,2018 Election Grant,2018 Election Resolution Funding Grant and Rental Lease Agreement.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $57,641.36- Road & Bridge $26,359.71 – Co. Development-$400.00-Solid Waste- $24,640.17-EDA $9,688.48.
WARRANTS FOR PUBLICATION
Warrants Approved On 12/12/2017 For Payment 12/15/2017
Vendor Name Amount
Cenex Co-Op Services, Inc. 8,087.54
Compass Minerals America 3,960.49
Computer Professionals Unlimited Inc 3,310.00
Cps Technology Solutions 8,060.47
D & T Ventures, LLC 2,375.00
Farmers Union Oil Co. 2,554.95
Headwaters Housing Development Corp 7,000.00
KRIS Engineering Inc 7,725.50
Liberty Tire Recycling, LLC 2,421.45
LOW Highway Dept 3,488.11
Mar-Kit Landfill 10,009.00
MN Counties Intergovernmental Trust 2,184.85
Roger’s Two Way Radio, Inc 6,433.01
Sjoberg’s Inc 2,668.00
Stebakken/Harley 2,300.00
University Of Mn 17,607.78
University Of Mn 2,925.00
Woody’s Service 3,665.61
49 Payments less than 2000 21,952.96
Final Total: 118,729.72
Further moved to authorize the payment of the following auditor warrants: November 28, 2017-$26,880.08, November 28, 2017- $3,000.00, December 6, 2017-111,302.92, December 8, 2017-$467,769.66.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the Cigarette License for Holiday Stationstore #212, effective December 12, 2017 thru June 30, 2018.
Motions
Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Heavy Equipment Operator, Mike Graves at Grade 10, Step 1, $18.30 per hour, points 223, and effective October 30, 2017.
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the hiring of Assistant Zoning Administrator, Maranda Dahl at Grade 11, Step 1, $19.34 per hour, points 262, and effective November 13, 2017.
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the hiring of Environmental Specialist, Dane Lynch at Grade 9, Step 1, $17.31 per hour, effective November 13, 2017.
Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Tamara Maurer at Grade 10, Step 5, $19.93 per hour, points 237, and effective November 3, 2017.
Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Part-Time Deputy Sheriff, Craig Severs at Grade 12, Step 4, $21.84 per hour, points 282, and effective November 28, 2017.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the AirMedCare Network membership, by Valley Med Flight, Inc. to provide air transportation for Lake of the Woods Residents, only when the transport pick up is in Lake of the Woods County, individual residents within the boundaries of Lake of the Woods County residents may elect to abstain a full household membership, which waives the Transport and Covered exemptions and will include coverage outside the listed service area for an additional $35 per year per household.
MNLARS
The following resolution was offered by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following:
RESOLUTION SUPPORTING
THE MAINTENANCE OF LOCAL LICENSE BUREAUS
Resolution No. 17-12-01
WHEREAS, the State of Minnesota established a deputy registrar network to provide our citizens with motor vehicle titling and registration services, including driver license transactions; and,
WHEREAS, deputy registrars are required to operate as agents on behalf of the State of Minnesota without compensation from the State for the services they offer; and,
WHEREAS, in 1949, the State of Minnesota established in statute a user-based filing fee on motor vehicle and driver license transactions to be retained by the deputy registrar to defray all their costs to provide this localized service to our citizens for the State; and,
WHEREAS, the State of Minnesota now receives over $1 billion annually in state fees and taxes collected through the deputy registrar network; and,
WHEREAS, the State of Minnesota has now shifted substantial clerical and auditing responsibilities onto the deputy registrar network due to the State’s conversion to their new MNLARS (Minnesota Licensing and Registration System) program; and,
WHEREAS, the new MNLARS regimen is now documented to have multiple shortcomings which have severely strained normal deputy registrar operations with longer processing times that greatly limit their typical volume of daily business; and,
WHEREAS, other MNLARS shortcomings have frequently forced deputies to conduct “no-(filing) fee” services for customers which acerbates the deputy business model; and,
WHEREAS, some deputy registrar offices are now forced to invest in additional staff, office equipment, and more space to meet customer demand due to the MNLARS conversion; and,
WHEREAS, the filing fee revenue no longer covers the operational costs to maintain deputy registrar offices such that many local government-based deputies are seeking local property tax subsidies and private operators are applying for lines of credit to stave off complete closure,
NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners calls upon the State Legislature and our Governor to enact legislation in 2018 to provide deputy registrars with proper compensation by reallocating from existing state fee structures or other appropriate filing fee adjustments to ensure their valued service and continued presence remains in our local community to serve our citizens and the State.
Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment
2018 Elected Officials & Non-Elected Department Heads Salaries
Motion was made by Commissioner Moorman to adopt the following County Commissioners salaries schedule and County Board Chair salary schedule for the year 2018; and to adopt a committee meeting per diem of $100.00 for the year 2018. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Elected Officials – Commissioners:
Commissioners $20,000.00
Board Chair $21,000.00
Motion was made by Commissioner Waibel to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2018. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Motion was made by Commissioner Moorman seconded by Commissioners Hasbargen and unanimously carried to adopt the following Elected Officials salary schedule.
Elected Officials – Department Heads:
County Sheriff $ 82,308.96
County Aud/Treas $ 80,638.56
County Recorder $ 68,214.96
County Attorney $105,590.16
Motion was made by Commissioner Arnesen to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2018. The motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.
Non-Elected – Department Heads:
Assessor MaryJo Otten $77,736.24
MIS Director Peder Hovland 71,994.24
Public Works Tim Erickson 103,961.52
Land/Water Josh Stromlund 77,736.24
Social Service Amy Ballard 77,318.40
Motion was made by Commissioner Hasbargen to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2018. The motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.
Non-Elected – Department Heads:
Veterans Service Rick Rone $23,479.56
Human Resources Savanna Slick 27,874.80
Salary Adjustment, as agreed upon per Union Contract
Motion- Highway Union
Motion was made by Commissioner Arnesen to adjust all full time Highway Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2018. Motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.
Salary Adjustment, as agreed upon per Union Contract
Motion- Solid Waste Union
Motion was made by Commissioner Hasbargen to adjust all full time Solid Waste Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed; effective January 1, 2018. Motion was seconded by Moorman and the same being put to a vote, was unanimously carried.
All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment
(Excluding Elected and Non-Elected Department Heads)
Motion- Non-Union
Motion was made by Commissioner Moorman to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2018. Motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.
Health Insurance
Motion- Insurance
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to set the 2018 county contribution for family health insurance up to $1,180 per month and single health insurance up to $830 per month. The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account, up to the IRS caps.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following 2018 Commissioners Meeting Dates as follows:
2018 COMMISSIONERS MEETING DATE
LAKE OF THE WOODS COUNTY COMMISSIONERS
2018 COUNTY BOARD MEETING DATES
January 2018
Tuesday, January 2, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, January 9, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, January 23, 2018 9:00 a.m. Government Center, Commissioners Room
February 2018
Tuesday, February, 13 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, February 27, 2018 9:00 a.m. Lake of the Woods School
March 2018
Tuesday, March 13, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, March 27, 2018 9:00 a.m. Government Center, Commissioners Room
April 2018
Tuesday, April 10, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, April 24, 2018 9:00 a.m. Government Center, Commissioners Room
May 2018
Tuesday, May 8, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, May 22, 2018 9:00 a.m. Government Center, Commissioners Room
June 2018
Tuesday, June 12, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, June 12, 2018 6:00 p.m. Board of Equalization Meeting
Tuesday, June 19, 2018 10:00 a.m. NWA
Tuesday, June 26, 2018 9:00 a.m. Government Center, Commissioners Room
July 2018
Tuesday, July 10, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, July 24, 2018 9:00 a.m. Government Center, Commissioners Room
August 2018
Tuesday, August 7, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, August 28, 2018 9:00 a.m. Government Center, Commissioners Room
September 2018
Tuesday, September11, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, September 25, 2018 9:00 a.m. Government Center, Commissioners Room
October 2018
Tuesday, October 9, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, October 23, 2018 9:00 a.m. Government Center, Commissioners Room
November 2018
Tuesday, November, 13 2018 9:00 a.m. Government Center, Commissioners Room-
Tuesday, November 27, 2018 9:00 a.m. Government Center, Commissioners Room
December 2018
Tuesday, December 11, 2018 9:00 a.m. Government Center, Commissioners Room
Tuesday, December 11, 2018 6:00 p.m. TNT Meeting
Thursday, December 27, 2018 9:00 a.m. Government Center, Commissioners Room
LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS
Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Tuesday of each month at
6:00 p.m. in the Commissioners Room at the Government Center
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to set January 2, 2018 at 9:00 a.m. for the Lake of the Woods County Board of Commissioners Organizational Meeting Date.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to appoint Brian Ney and Kent Spears to the Wheeler’s Point Sanitary District Board for a three year term beginning January 2, 2018 thru January 2, 2020.
Resolution
The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to adopt the following:
Approving Application for a Grant-In-Aid Trail Permit
Resolution No. 17-12-02
BE IT RESOLVED that Lake of the Woods County hereby applies for a grant-in-aid trail permit from the Minnesota Department of Natural Resources for the Big Traverse, Border Trails and NW Angle Edgeriders, for the period of July 1, 2017 thru June 30, 2018 to provide the maintenance and grooming of the following trail(s) specified in this grant contract agreement: Big Traverse, $20,908.68; Border Trails, $92,610.17; NW Angle Edgeriders $50,486.82;
BE IT FURTHER RESOLVED that the Chairman Nordlof and County Auditor/Treasurer are authorized to sign said permit on behalf of Lake of the Woods County.
Resolution
The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:
Approving Lake of the Woods County’s application for funding from the Voting Equipment Grant
RESOLUTION NO. 17-12-03
WHEREAS, Minnesota counties are responsible for administering elections, which includes the purchase and maintenance of supplies and election equipment, including accessible voting equipment; and
WHEREAS, Minnesota last updated much of its voting equipment between 2002 and 2006 meaning that the equipment is rapidly approaching the end of its 10 to 15 year lifespan; and
WHEREAS, It’s essential for precincts to have functioning voting equipment so that voters are able to cast their ballot on equipment that is secure, accessible, accurate, and reliable; and
WHEREAS, Minnesota’s 90th Legislature authorized $7 million for the Voting Equipment Grant Account to assist counties, cities, towns, and school districts with the purchase of voting equipment; and
WHEREAS, to receive funding from the Voting Equipment Grant Account, counties must submit an application to the Minnesota Secretary of State before December 15, 2017; now therefore,
BE IT RESOLVED, the Lake of the Woods Board approves submission of application for funding from the Voting Equipment Grant; and
BE IT FURTHER RESOLVED, Lake of the Woods County certifies that any funds awarded from the Voting Equipment Grant will be used only to purchase assistive voting technology, an electronic roster system, and electronic voting system, any individual component of an electronic voting system, or any other equipment or technology approved by the Secretary of State.
AMC Resolution
SUPPORT FOR FUNDING FOR LOCAL GOVERMENTS FOR MENTAL HEALTH FUNDS
17-12–04
The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously carried the following resolution of support:
NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby supports the Association of MN Counties for the State Legislatures to provide more funding to local counties for Mental Health Issues.
SHERIFF
County Sheriff, Gary Fish met with the board requesting approval for the 2018 -2019 State of Minnesota Snowmobile Safety Enforcement Grant and Sheriff Checking account.
Resolution
The following Resolution was offered by Commissioner Waibel and moved for adoption:
A RESOLUTION AUTHORIZING THE ANNUAL
SNOWMOBILE SAFETY ENFORCEMENT GRANT
2018-2019
Resolution No. 2017-12-05
WHEREAS, under the provisions of M.S.84.026, the Commissioner of Natural Resources is authorized to enter into this grant agreement for local government assistants, to assist with the enforcement of off highway vehicle laws, rules and regulations, as well as holding staff training, and providing local youth training classes, in the manner described in the Grantee’s Proposed Budget;
NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the 2018-2019 snowmobile grant effective November 15, 2017 through June 30, 2019. Fiscal year 2018 will be paid up to $4,620.00 for expenses incurred between the effective date of the grant and June 30, 2018, and $4,620.00 in fiscal year 2019, for expenses incurred between July 1, 2018 and June 30, 2019.This grant will not exceed $9,240.00.
The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to remove Dallas Block from Checking account ending with 8132 and add Gary Fish on as a signer.
AMEND AGENDA
Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to amend the agenda and add Jail Inspection update to the agenda at 1:00 p.m.
COUNTY RECORDER
County Recorder, Susan Ney met with the board requesting approval for the cooperative with MCIS that handles the maintenance agreement and vendor relations for the Recorders recoding index database.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize the County Recorder, Susan Ney and Chairman Nordlof to sign the MCIS-County Recorders Software Support Agreement relating to the support of the Tyler Technologies Document Pro and I-Doc Market products and authorize the payment of such expenses for the Tyler product to be paid from the Recorder’s Technology fund.
HUMAN RESOURCES
Non-Elected Department Head Review Forms
Human Resource Director, Savanna Slick met with the board and presented information for Department Head Reviews. The board discussed the Department Head Self-Assessment form, and the 360° forms. After review the consensus of the board was to use these forms for reviews.
Child Support
Human Resource Director, Savanna Slick met with the board requesting approval to hire a Child Support Officer.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Child Support Officer One at Grade 11, Step 1, points 261, and hourly rate of $19.73 per hour.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board requesting approval for final value of work certified on projects with Minn-Dak Asphalt, Inc.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to authorize Public Works Director, Tim Erickson to approve final value of work certified on projects with Minn-Dak Asphalt, Inc. for SAP 039-602-020, and authorize payment of $ 722,897.17
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Public Works Director, Tim Erickson to approve final value of work certified on projects with Minn-Dak Asphalt, Inc. and authorize payment as follows: SAP 039-603-023, $1,177,194.64, SAP 039-639-003, $176,338.19, SAP 039-090-004, $127,024.44.
RECESS
The meeting was called to recess at 10:25 a.m. and reconvened at 10:35 a.m. as follows:
DITCH AUTHORITY
Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 10:26 a.m. and open the Ditch Authority Meeting. Chairman Nordlof discussed the letters the Ditch Authority received and the responses from Ditch 1 Beneficiary Mike Pepera. The board reviewed and composed questions to send to Ditch Attorney, Kurt Deter. The board also requested a response letter to be sent to Mike Pepera. Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the Ditch Authority meeting at 11:24 a.m. and open the regular session.
COUNTY ATTORNEY
County Attorney, James Austad met with the board requesting approval for the Minnesota Counties Computer Cooperative and Strategic Technologies Incorporated for professional services and expertise to obtain computer programming and technical assistance for the maintenance and support of MnCCC computer software.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the Minnesota Counties Computer Cooperative and Strategic Technologies Incorporated for professional services and expertise to obtain computer programming and technical assistance for the maintenance and support of MnCCC computer software and authorize Chairman Nordlof to sign
JAIL INSPECTION
County Sheriff, Gary Fish met with the board and reviewed the Jail Report with the board. Gary informed the board since his level of prisoners average over 5, that he will need to hire two (2) part-time, Dispatch/Jailers to comply with State Mandates.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resources, Savanna Slick and County Sheriff, Gary Fish to advertise, interview and hire two part-time Dispatchers/Jailers.
RECESS
The meeting was called to recess at 12:25 p.m. and reconvened at 6:00 p.m. as follows:
TRUTH IN TAXATION MEETING
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the regular meeting and open the Public Hearing for Truth In Taxation meeting at 6:01 p.m.
Members present, Commissioners Waibel, Arnesen, Nordlof and Moorman. Others present, County Auditor/Treasurer, Lorene Hanson.
County Auditor/Treasurer, Lorene Hanson reviewed the 2018 Proposed County Levy at the Truth In Taxation Public Hearing.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to close the Public Hearing and open the regular meeting at 6:55 p.m.
2018 BUDGET AND LEVY
Resolution Adopting
Certified 2018 Budget and Tax Levy
Resolution 2017-12-06
The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen:
WHEREAS, the Proposed County Budget for the year 2018 has been reviewed by the Lake of the Woods County Board of Commissioners; and
NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2018:
Revenue Fund $ 1,549,613
Road & Bridge Fund $ 449,580
Social Services Fund $ 603,935
Economic Development Authority Fund $ 60,000
2015 Proposed Budget and Tax Levy $ 2,663,128
BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2018:
Twp Road & Bridge $ 450,320*
Twp Fire – Baudette $ 30,000
Twp Fire – Williams $ 25,795
Twp Fire – NW Angle $ 6,500
Total $ 512,615
2018
* $450,320 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (438,320+12,000=450,320)
A public meeting to discuss the 2018 Proposed Budget and Tax Levy was held on Tuesday, December 12, 2017, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.
The motion was seconded by Commissioner Jon Waibel, and the same being put to a vote, was unanimously carried.
RECESS
With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 7:00 p.m.
Attest: Approved December 28, 2017
___________________________________ _____________________________________
County Auditor//Treasurer, Lorene Hanson Chairman of the Board, James Nordlof
===========================================================================================================================================================================
Commissioner Proceedings
December 28, 2017
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 28, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, and Jon Waibel. Absent: Ken Moorman and Ed Arnesen. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with removing Exit Interview from agenda.
Approval of Minutes
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes December of 12, 2017.
SOCIAL SERVICES
Claims
Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and Employee of the Year.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$5,758.81, Commissioner Warrants-$3,373.88, Commissioner Warrants-$26,836.42.
Employee of the Year
Social Service Director, Amy Ballard informed the board that this year’s recipient for the “2017 Steve R Sindelir Memorial Award for Excellence” was awarded to Shelley Pepera. The board congratulated Shelley on her award.
AUDITOR/TREASURER
County Auditor/Treasurer Lorene Hanson met with the board requesting approval to pay bills that come in after the board meeting to be paid on Auditor warrants, approval of claims, approval to set 2018 mileage rate, approval for a cigarette license, designation of polling places, discuss leases, and to set the 2018 Organization meeting date.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to pay all year end claims against the county by Auditor Warrants.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $68,496.96- Road & Bridge $7,463.52 – Natl Resc Enhance -$2,400.00-EDA $2,572.92-Solid Waste-@4,150.51.
WARRANTS FOR PUBLICATION
Warrants Approved On 12/28/2017 For Payment 12/29/2017
Vendor Name Amount
Applied Concepts, Inc 2,467.50
DataWorks Plus LLC 2,008.86
Hoffman, Philipp & Knutson, PLLC 8,975.00
Koochiching Co Treasurer 2,500.00
North East Technical Service,Inc 2,047.50
TRANE 29,600.00
WatchGuard Video 4,695.00
Widseth Smith Nolting&Asst Inc 4,566.66
54 Payments less than 2000 28,223.39
Final Total: 85,083.91
Further moved to authorize the payment of the following auditor warrants: December 13, 2017- $47,318.10, December 14, 2017- $310,993.27, December 20, 2017-$11,880.41.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to set the 2018 organizational meeting for January 2 at 9:00 a.m.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Cigarette License for Wilderness Bar and Grill, effective January 1, 2018 thru June 30, 2018.
Resolution
The following resolution was offered by Commissioner Waibel and moved for adoption:
A Resolution Establishing County Precincts and Polling Places
Resolution 17-12-07
WHEREAS, Minnesota Statutes, Section §204B16, Subdivision 1 requires that by December 31st of each year, the County must designate by resolution a polling place for each election precinct; and
NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners, State of Minnesota hereby establishes polling places of the following County precincts: Baudette City Hall – Precincts 1B and 2B; Lake of the Woods County Government Center – All Mail Precincts including: 1A, 2A, 2C, 3A, 3B, 3C, 3D, 3E, 4A, 4B, 4C, 5A, 5B, 5C and 5D.
The resolution was seconded by Commissioner Hasbargen the same being put to a vote, was unanimously carried.
Leases
County Auditor/Treasurer discussed the Leases that are or are coming due this year. The board placed the leases on the January 9th board agenda.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board requesting approval for final payment for SAP 039-608-23 and approval to enter into an agreement with the Commissioners of transportation agency agreement No. 1030039.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Public Works Director, Tim Erickson to accept certificate of performance for SAP 039-608-23 and approve final payment of $68,679.73 to Knife River Materials.
Resolution
The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following:
RESOLUTION FOR AGENCY AGREEMENT
Resolution 17-12-08
BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the County of Lake of the Woods, Minnesota to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.
BE IT FURTHER RESOLVED, the County Board Chairman and the County Auditor are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 1030039“, a copy of which said agreement was before the County Board and which is made a part hereof by reference.
HUMAN RESOURCES
Human Resources Director, Savanna Slick met with the board and informed the board that Alison Hauger has resigned from her position effective January 2, 2018 and Walt Scribner will retire on April 30, 2018 and requesting permission to advertise, interview and hire. Savanna also informed the board that they have not received any applicants for the E911 Dispatch position. Sheriff Fish stated that he would like to run the ad for a couple more weeks.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire for a Child Protection Social Worker (reliant upon continuance of funding from the State of Minnesota, which was passed by the 2015 Minnesota Legislature for child protection staffing and services.) and Maintenance position.
COMMITTEE MEETING DATES
The board discussed County Parks and the need to check into where the State is at on the transfer of lands and the plan of what the development/use will be.
VALLEY MED FLIGHT
Tami Evavold, Business Development Specialist for Valley Med Flight met with the board via conference call to discuss the change of the membership of the location of where you can be transported from, which now reads that you must be transported out from Lake of the Woods County only.
The past agreement was that any individual whom resides within the boundaries of Lake of the Woods County when in need of transport via air for medical necessity by Valley Med Flight would be covered outside of Lake of the Woods County as well as other States that Valley Med Flight operates in. The board placed this on January 9, 2018 meeting to discuss with the full board.
ADJOURNMENT
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to call the meeting adjourned at 10:15 a.m.
Attest: Approved January 9, 2018
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County Auditor//Treasurer, Lorene Hanson Chairman of the Board, James Nordlof