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COUNTY BOARD

February, 2009

Commissioner Proceedings

February 10, 2009

The Lake of the Woods County Board met in regular session on Tuesday, February 10, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Travel for Bruce Hasbargen to St. Paul on February 3-4, 2009, for Transportation Alliance meeting; Tim Aery and Robert Peterson to St. Cloud on February 10-12, 2009, for MN DOT Bituminous Street 1 Technical Training and to Bemidji on March 3-4, 2009 for MN DOT Bituminous Street 2 Technical Training. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the commissioner minutes of January 27, 2009 with changes.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 23,025.21 

                                                Commissioners’ Warrants        $   12,255.08

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2009 Contract – Rural MN CEP, Inc

Social Services Director, Nancy Wendler presented the 2009 Contract – Rural MN CEP, Inc for provision of employment related services for MFIP and DWP recipients.  No action taken and tabled to the next board meeting.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Revenue                                     $ 36,748.97

                                                Road & Bridge                          $ 65,447.37

                                                County Development                $   4,840.00

                                                Solid Waste                               $ 19,722.57

                                                                                                  $126,758.91

 WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 2/10/2009 FOR PAYMENT 2/13/2009

      AMOUNT   VENDOR NAME                                                     AMOUNT   VENDOR NAME

          526.95 AMERI PRIDE LINEN & APPAREL SE                     1226.22 AMERICAN SOLUTIONS FOR BUSINES

          925.71 ANDY’S GARAGE, INC.                                             357.24 AUTO VALUE BAUDETTE

          517.54 BEST WESTERN KELLY INN – PLYMO                    650.00 BLUE MAXX RECYCLING

          341.78 CANON FINANCIAL SERVICES                              4704.38 CENEX CO-OP SERVICES, INC.

          560.01 CRAGUN’S CONFERENCE & GOLF RES             1355.74 DELL MARKETING, LP

          979.80 GCR TIRE CENTER                                                2712.00 HOFFMAN, DALE, & SWENSON, PLLC

        2752.96 HOWARD’S OIL COMPANY                                    9721.13 INFORMATION SYSTEMS CORPORATIO

      40187.50 JOHN DEERE GOVERNMENT & NATION               551.66 LAKE ROAD DIESEL INC

        1060.25 LOW FOODS                                                           1115.00 LOW HIGHWAY DEPT

        3030.40 LOW SOIL & WATER CONS. DIST.                     10314.00 MAR-KIT LANDFILL

          733.00 KENNETH MOORMAN                                            5402.60 LAW MOREN

        2669.54 R & Q TRUCKING, INC                                           1296.33 ROSEAU COUNTY COOPERATIVE ASSN

          690.24 SHERATON BLOOMINGTON HOTEL,                  1750.00 SJOBERG’S INC

        1830.71 SOFTWARE HOUSE INTERNATIONAL,                  362.06 T R JOBBING

        1380.66 WALLWORK TRUCK CENTER                               5473.33 WIDSETH SMITH NOLTING&ASST INC

        2000.69 WOODY’S SERVICE                                              13436.79 ZIEGLER, INC

        2350.00 13 BELOW

32 PAYMENTS LESS THAN  $300       3,792.69

FINAL TOTAL    $126,758.91

Further moved to authorize the payment of the following auditor warrants:

                                                January 28, 2009                     $  214,405.56

                                                February 5, 2009                       $    5,659.48

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Ditch 1 – Year End Report

County Auditor, John W. Hoscheid gave an update to the board on Ditch 1 as of the end of December 31, 2008.

Motion by Commissioner Arnesen to authorize a transfer in the amount of $9,674.08 from the Ditch 1 fund to the Revenue fund, for the final payment on a loan dated 12/31/2004.  In addition, move to authorize a transfer in the amount of $386.96 from the Ditch 1 fund to the Revenue fund, for interest on the same loan.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution for Northwest Angle Edge Riders

County Auditor, John W. Hoscheid presented the following resolution for a Trail Groomer for the Northwest Angle Edge Riders Snowmobile Club.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Northwest Angle Edge Riders

Support for Trail Groomer

Resolution No. 09-02-03

WHEREAS, the Lake of the Woods County Board of Commissioners supports the grant application made to the Minnesota Department of Natural Resources for the Federal Recreational Trail Grant Program.  The application is to purchase one (1) 2010 Prinoth Husky Trail Groomer, which is to be used by the NWA Edge Riders Snowmobile Club and is located at Angle Inlet, Minnesota;

WHEREAS, the Lake of the Woods County Board of Commissioners recognizes the fifty (50) percent match requirement for the Federal Recreational Trail grant program and the NWA Edge Riders Snowmobile Club will secure the matching funds;

NOW, THEREFORE, BE IT RESOLVED, if the Lake of the Woods County is awarded a grant by the Minnesota Department of Natural Resources, the Lake of the Woods County Board of Commissioners agrees to accept the grant award and may enter into an agreement with the State of Minnesota for the above referenced project.  The Lake of the Woods County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and;

BE IT FURTHER RESOLVED, the Lake of the Woods County Board of Commissioners names the fiscal agent for the Lake of the Woods County for this project as:

John W Hoscheid

Lake of the Woods County Auditor

206 8th Ave SE, Suite 260

Baudette, MN 56623

BE IT FURTHER RESOLVED, the Lake of the Woods County Board of Commissioners hereby assures the grooming equipment acquired through this grant will be maintained for no less than twenty (20) years or until such time as appropriate disposition actions are approved by the Minnesota Department of Natural Resources and authorizes Lake of the Woods County Chair, Patricia Beckel and County Auditor, John W. Hoscheid to sign the same.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block

On Line Training for Staff-PATROL

County Sheriff, Dallas Block presented an on line training for staff Police Accredited Training OnLine“PATROL”. Dallas explained that meeting training mandates when budgets are being cut can be tough and with “PATROL”, the deputies can earn POST and OSHA mandated credits and keep training costs low and travel budgets at zero.

LOW County Reverse Phone System

County Sheriff, Dallas Block updated the board on the LOW County Reverse Phone System.  He stated the vendor has provided a new server and is currently testing the system.  They are working on adding information to complete the data into the system and the system will be tested in April.

MNJAC Grant

County Sheriff, Dallas Block and MIS Director, Brent Birkeland updated the board on the current status of the MNJAC Grant.  Brent explained the technical parts of the new server.  Dallas presented the board with an amendment to the original MNJAC grant. 

A motion was made by Commissioner Todd Beckel to approve the MNJAC Amendment No 1 to Grant Contract 2007-HSGP00504 and to have County Sheriff Dallas Block and County Auditor John W Hoscheid sign the same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Dispatch Replacement

County Sheriff, Dallas Block informed the board that Dispatch Tony Crow has resigned effective February 12, 2009.  Dallas asked the board for permission to hire a person to replace this person.  No action was taken this time. The board will hold a special meeting to further discuss 2009 budget actions.

SWCD

Feedlot Program Annual Report

Land and Water Planning Director Josh Stromlund gave an update on the Feedlot Program Annual Report.  Mike Hirst was unable to attend the meeting, however will present a complete report at a later date.

A motion was made by Commissioner Todd Beckel to approve the 2009 Annual County Feedlot Officer and Performance Credit Report and to have Chair Patty Beckel to sign the same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Soil and Water Conservation District

Land and Water Planning Director Josh Stromlund gave the annual Soil and Water Conservation District (SWCD) report to the board.

Land & Water Planning Director – Josh Stromlund

BWSR

Land and Water Planning Director Josh Stromlund discussed with the board a letter to the Board of Water and Soil Resources (BWSR) John Jaschke in reference to the Constitutional Amendment funding. 

Motion was made by Commissioner Todd Beckel to have Chair Patty Beckel to sign said letter to the Board of Water and Soil Resources, John Jaschke in reference to the Constitutional Amendment funding.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MN DNR Flexibility Letter

Land and Water Planning Director Josh Stromlund discussed with the board a letter to the MN Department of Natural Resources in reference to the flexibility of the current size of a water oriented accessory structure for the Rainy River and Tributaries. 

Motion was made by Commissioner Arnesen to have Chair Patty Beckel to sign said letter to the MN Department of Natural Resources in reference to the flexibility of the current size of a water oriented accessory structure for the Rainy River and Tributaries.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Water Quality Forum

Land and Water Planning Director Josh Stromlund presented the board with information on the International Lake of the Woods Water Quality Forum. 

County Surveyor

County Surveyor, Donn Rasmussen met with the board and presented two proposals regarding the Boundary Commission property.  One of the proposals was for the entire property and the other one was for the eastern portion of the property.    Commissioner Hanson was going to ask Interim County Attorney, Michelle Moren for additional costs and present a draft letter at the next board meeting.

The meeting was called to recess at 12:03 p.m. and reconvened at 1:00 p.m.

Lessard Outdoor Heritage Council

The county board reviewed a letter regarding the Lessard Outdoor Heritage Council.  No action was taken.

Resolution of Support

A Resolution of Support for the Establishment of a Northern Minnesota Veterans Home was discussed.

The following resolution was offered by Commissioner Moorman and moved for adoption:

A Resolution of Support for the

Establishment of a Northern Minnesota Veterans Home

Resolution No.  09-02-04

WHEREAS, northern Minnesota is currently a significantly underserved region for veterans home services, with only the Minnesota veterans homes located in Silver Bay and Fergus Falls currently serving the region; and

WHEREAS, the Minnesota Department of Veterans Affairs is currently studying the state-wide needs for veterans homes and will be making recommendations to the Minnesota State Legislature regarding the location of future facilities; and

WHEREAS, the number of veterans living in northern Minnesota and other criteria established by the Minnesota Department of Veterans Affairs, seems to strongly support the location of a new veterans home in the Beltrami County area to serve the needs of veterans throughout northern Minnesota; and

WHEREAS, the Northern Minnesota Veterans Home Task Force has been organized and, with the help of a professional architect, has initiated the process of developing the required pre-design documentation and applications to locate a facility in northern Minnesota; and

WHEREAS, the Northern Minnesota Veterans Home Task Force will be formally asking the Minnesota Department of Veterans Affairs and the Minnesota State Legislature to strongly consider a Beltrami County location as the next veterans’ home project to be approved in the state.

NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County Board of Commissioners desires to go on record stating the need for additional veterans home services for veterans residing in northern Minnesota and further expresses support for the efforts of the Northern Minnesota Veterans Home Task Force to locate a veterans home to serve northern Minnesota.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2009 Budget Deficit

The County Board of Commissioners discussed the 2009 budget deficit for Lake of the Woods County. 

A motion was made by Commissioner Todd Beckel to cut the per diems in half ($50.00) for all 2009 Budget Deficit meetings.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, County TV, City of Williams (Williams Community Center – old school), Investment Policy, Williams Senior Center, No Net Loss Policy or City of Baudette Assessment Agreement.  

New:

There was no new business discussed at this time.

Meeting Reports:

There were no meeting reports at this time.

Correspondence:

Correspondence was acknowledged from: 

Letter from Judy and Rodney Gubbels – Boundary Commission;  Minnesota Department of Human Services – single audit reports; Governor Tim Pawlenty – FY2010-11 Budget Recommendations; University of Minnesota Extension – Leadership / Courage and Manitoba Water Stewardship, Fisheries Branch – transporting of live minnows by land.

Commissioner Todd Beckel left the meeting at this time.

Other:

The county board discussed 2009 budget deficits.  Human Resources Director was directed to write a letter for the board requesting Department Heads to measure counter activity in the applicable departments.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 3:07 p.m.

Attest:                                                                                                 Approved:       February 24, 2009

_____________________________                                                                        ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

February 24, 2009

The Lake of the Woods County Board met in regular session on Tuesday, February 24, 2009, in the Auditorium of the Lake of the Woods School, Baudette, MN.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the additions of:  Stonegarden Grant and Border Trails Capital Improvement Project.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda with additions as follows: Travel for Rita Krause on March 25-26 to St. Paul for Child Support Meeting, travel for Josh Stromlund on February 28 – March 6 to Washington, DC for Leadership Program and travel for Bruce Hasbargen on February 25 to Duluth for MN DOT Freight Study. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the commissioner minutes of February 10, 2009. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,056.99 

                                                Commissioners’ Warrants         $ 35,267.59

                                                Commissioners’ Warrants           $     280.00

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2009 Contract – Rural MN CEP, Inc

Social Services Director, Nancy Wendler presented the 2009 Contract – Rural MN CEP, Inc for provision of employment related services for MFIP and DWP recipients. 

Motion was made by Commissioner Todd Beckel to approve the 2009 Contract – Rural MN CEP, Inc for provision of employment related services for MFIP and DWP recipients and to have Chair Patty Beckel and Social Services Director Nancy Wendler to sign the same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Revenue                                     $ 18,932.11

                                                Road & Bridge                          $   1,473.35

                                                County Development                $      500.00

                                                Solid Waste                               $   5,241.43

                                                                                                   $ 26,146.89

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON  2/24/2009 FOR PAYMENT  2/27/2009

      AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          648.50 ACCLAIM BENEFITS                                               1345.58 CENEX CO-OP SERVICES, INC.

          517.73 CUSTOM AUTOBODY AND REPAIR                     6192.00 IBM CORPORATION

          500.00 JOINT POWERS NATURAL RES BRD                   2434.35 LAKES GAS CO.

          700.00 PAT LECLAIRE ELECTRIC (DBA)                             346.13 LUTHERAN SOCIAL SERVICE OF MN

          458.23 MN OFFICE OF ENTERPRISE TECHNO                 934.70 JEROME MOLINE

        1637.50 NORTH EAST TECHNICAL SERVICE,I                  5000.00 PRO-WEST & ASSOCIATES, INC

          801.25 RODERICK RONE JR                                             1212.91 TRI-STAR RECYCLING, INC

          579.92 WEST GROUP

26 PAYMENTS LESS THAN  $300       2,838.09

FINAL TOTAL    $26,146.89

Further moved to authorize the payment of the following auditor warrants:

                                                February 10, 2009                     $  78,666.42

                                                February 17, 2009                     $144,712.64

                                                February 18, 2009                     $  47,472.36

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution for Border Trails

County Auditor, John W. Hoscheid presented the following resolution for Border Trails for Support of a   Capital Improvement Project.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution

Border Trails Support for Capital Improvement Project

Resolution No. 09-02-05

WHEREAS, the Lake of the Woods County Board of Commissioners supports the grant application made to the Minnesota Department of Natural Resources for the State Grant in Aid Program.  The application is for Capital Improvement including two (2) bridges for snowmobile trails managed by Border Trails;

BE IT RESOLVED, the Lake of the Woods County Board of Commissioners will act as the legal sponsor for said application for funding to the State of Minnesota Department of Natural Resources;

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota Department of Natural Resources for the above referenced project and that it will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and;

NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County Board of Commissioners hereby authorizes Lake of the Woods County Auditor, John W Hoscheid as fiscal agent for this project.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

NWA & Islands – Minnow Transport

The following letter was received from Manitoba Fisheries Branch:

“Thank you for your letter and resolution supporting Northwest Angle Resort Owners in Lake of the Woods County requesting assistance from the Manitoba Government to authorize transport of live minnows by land through Manitoba to the Northwest Angle.

Manitoba’s border was closed to importation of live bait fish in 1992 and to leeches in 1998.  Due to the unique situation in the Northwest Angle, special dispensation was offered to a few individuals with the intent of grandfathering out this permission.  As of 2006, only one individual was authorized to bring live bait from Minnesota through Manitoba at the Northwest Angle and he was informed at that time that his permit would not be renewed.

Given increasing concerns with serious fish diseases, such as Viral Hemorrhagic Septicemia (VHS), as well as increasing incidences of the spread of undesirable aquatic invasive species, Manitoba must take a pro-active approach with stricter requirements related to cross-border water transfers – an issue where I believe the Government of Minnesota shares our concerns.  Allowing non-residents to import live bait through our province would not be consistent with the Manitoba Government’s strong position on the seriousness of threats to our aquatic resources and the reasons why we have increased restrictions within our province.

I trust that this information assists with your understanding of the reasons for our decision to no longer permit special dispensation to Minnesota bait fishers supplying the Northwest Angle. Thank you for the opportunity to explain our concerns.

                                                                        Sincerely, Joe O’Connor, Director, Fisheries Branch

The County Board of Commissioners discussed the letter and requested County Auditor, John W Hoscheid to write a letter to the Northwest Angle Chamber of Commerce updating them with this information.

Emergency Manager, Holly House

Emergency Manager, Holly House presented a Homeland Security and Emergency Management grant application for Hazardous Materials Emergency Preparedness.

Motion was made by Commissioner Todd Beckel to approve the Homeland Security and Emergency Management grant application for Hazardous Materials Emergency Preparedness.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Township Road Inventory

Minnesota Department of Natural Resources Representatives, Mike Carroll, Dana Carlson, Gretchen Mehmel and Jeff Dittrich met with the board to discuss the township road inventory.  Mike had many comments and questions for the board regarding the desired outcome for citizens, what types of access, assigning partnership for maintenance and other considerations.  The consensus was to have Lake of the Woods County staff and Minnesota Department of Natural Resources staff to start the preliminary information gathering together.

County Assessor

City of Baudette Assessment Agreement 2008

County Assessor, Wayne Bendickson met with the board regarding the City of Baudette Assessment Agreement for 2008. 

Motion was made by Commissioner Todd Beckel to approve the City of Baudette Assessment Agreement for 2008 and to have Chair Patty Beckel, County Auditor John W Hoscheid and Interim County Attorney Michelle Moren to sign the same.   Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Board of Appeal & Equalization

Motion was made by Commissioner Hanson to set the Board of Appeal & Equalization meeting date of Wednesday, June 17, 2009, at 5:00 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Plat Books

Discussion was had regarding reordering plat books.  The County Board directed County Assessor Wayne Bendickson to research the cost of reordering minimum quantities and bring back to the board at a later date.

The meeting was called to recess at 12:15 p.m. and reconvened at 1:00 p.m.

County Sheriff, Dallas Block

Dispatch Replacement

County Sheriff, Dallas Block was unable to make it to the board at this time and therefore the board rescheduled the County Sheriff to later in the afternoon and in the Commissioners’ Room of the Lake of the Woods County Government Center.

Northwest Community Action

Northwest Community Action Representative, Wendy Thompson met with the board asking for support for Heading Home Northwest Minnesota, supporting homelessness in a 12-county region.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution in Support of

Heading Home Northwest Minnesota

Resolution 09-02-06

WHEREAS, Heading Home Northwest Minnesota is a 10-year plan to address homelessness in a 12-county region, which includes Lake of the Woods County;

WHEREAS, Lake of the Woods County will benefit from the action steps put forth in this plan to address homelessness in the region;

WHEREAS, the plan was created with input from throughout the region and endorsed by the Northwest Minnesota Continuum of Care;

WHEREAS, the plan provides an analysis of homelessness in Northwest Minnesota and contains county, regional, state and national data of significance;

WHEREAS, a representative of the Northwest Minnesota Continuum of Care (the CoC) presented the 10-year plan entitled Heading Home Northwest Minnesota to the Lake of the Woods County Board.  The CoC provided the county with a link to the full report as well as a copy of the Executive Summary for review;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners hereby supports the goals contained in Heading Home Northwest Minnesota and encourages continued collaboration by all stakeholders to reach those goals.

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Set Meeting Dates

The County Board of Commissioners set a meeting date for State Aid and Credit Reduction on March 10, 2009, starting at 7:00 a.m. and will meet with the Public Works Director, Bruce Hasbargen at 7:45 a.m. to discuss the Public Works budget.  This meeting will take place prior to the regular scheduled board meeting on that date.  A Budget Deficit meeting was set for March 11, 2009, at 7:00 a.m.  Both of these meetings will be held in the Commissioners’ Room in the Lake of the Woods County Government Center, Baudette, MN. 

The County Board of Commissioners set possible dates of March 16, 2009 or March 17, 2009 to have a joint meeting with the Roseau County Board.  Chair Patty Beckel to contact the Roseau County Board to confirm.

The County Board of Commissioners set a meeting with the Minnesota Department of Natural Resources Representative Mike Carroll in reference to Ditch 1 Pilot Project, on March 3, 2009, at 10:00 a.m. in the Commissioners’ Room in the Lake of the Woods County Government Center, Baudette, MN. 

Boundary Commission

Correspondence from Commissioner Hanson regarding the Boundary Commission was discussed.  The County Board of Commissioners directed Interim County Attorney and Land and Water Planning Director Josh Stromlund to draft a letter to all parties and bring back to the next board meeting.

Public Works Director

Motion for Bid Dates for Projects

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director, Bruce Hasbargen to advertise for bids and set bid opening dates for the following upcoming projects as warranted:

            SAP 39-604-06 & SAP 39-635-11, Bituminous Overlays and Aggregate Shouldering;

            SAP 39-601-27, Precast Concrete Box Culvert Installation

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion to Purchase a Truck for Solid Waste

Public Works Director, Bruce Hasbargen met with the County Board of Commissioners requesting permission to purchase a truck for the Solid Waste Department.  No action was taken and it was tabled until the next regular board meeting.

Washington, DC Update

Public Works Director, Bruce Hasbargen updated the Board of Commissioners on his trip to the Transportation Research Board Conference in Washington, DC.

Hazardous Waste

Public Works Director, Bruce Hasbargen updated the Board of Commissioners on the latest NW MN Household Hazardous Waste Joint Powers Board meeting.

Old/New Business

The board discussed the following old and new business: 

Old:

Discussion was had regarding the County TV contracts with Voyageurs Comtronics Corporation and Sjobergs, Inc.  Commissioner Hanson requested this to be placed on the next regular board meeting agenda.

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Investment Policy, Williams Senior Center, No Net Loss Policy or City of Baudette Assessment Agreement.  

New:

There was no new business discussed at this time.

Meeting Reports:

There were no meeting reports at this time.

Correspondence:

Correspondence was acknowledged from: 

  • Warroad Community Education Director – Funding for 2009 Summer Recreation Program;
  • Minnesota Counties Insurance Trust – Endorsing the Association of Minnesota Counties (AMC) training, “Building Foundations: Making Solid Land Use Decisions”;
  • Judy Senkyr letter – Williams Senior Center;
  • MN Dept of Revenue – Letter to County Assessor, Wayne Bendickson;

Other:

Commissioner Moorman updated the board on the Biomass Workshop that was held on February 18, 2009.  Commissioners Moorman and Hanson updated the board on the Highway 11 Task Force.

The meeting was called to recess at 2:50 p.m. and reconvened at 3:12 p.m. in the Commissioners’ Room in the Lake of the Woods County Government Center.

County Sheriff, Dallas Block

Dispatch Replacement

County Sheriff, Dallas Block met with the County Board of Commissioners and requested permission to replace the vacant dispatch position. 

Motion was made by Commissioner Todd Beckel to remove the temporary hiring freeze.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to grant County Sheriff Dallas Block permission to fill the vacant dispatch position.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Stonegarden Grant

County Sheriff, Dallas Block updated the board on the Homeland Security and Emergency Management Stonegarden Grant.

Motion was made by Commissioner Moorman to approve the Homeland Security and Emergency Management Stonegarden Grant and to authorize Chair Patty Beckel to sign the same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, carried as follows:  For:  Commissioners Arnesen, Patty Beckel, Hanson and Moorman;  Against:  Commissioner Todd Beckel.

Motion was made by Commissioner Hanson to approve Chief Deputy Sheriff, Jim Walton to work overtime hours for the Homeland Security and Emergency Management Stonegarden Grant.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, carried as follows:  For:  Commissioners Arnesen, Patty Beckel, Hanson and Moorman;  Against:  Commissioner Todd Beckel. 

Other

The County Board of Commissioners requested County Auditor, John W Hoscheid to place on the next board meeting agenda, the previously requested vacant positions in the County Auditor’s office and Social Services office.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:54 p.m.

Attest:                                                                                                 Approved:       March 10, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair