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COUNTY BOARD

January, 2010

Commissioner Proceedings

Organizational Meeting

January 5, 2010

The Lake of the Woods County Board met on Tuesday, January 5, 2010, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2010 Organizational Meeting.

Call to Order

Deputy Auditor, Lorene Hanson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Deputy Auditor, Janet Rudd; Human Resource Director, Wade Johannesen, County Recorder Susan Ney, John Oren and Penny Mio Hirst.

Election of Chair and Vice Chair

Deputy Auditor Lorene Hanson called for nominations for Chair of Lake of the Woods County Board for the year 2010.  Commissioner Moorman nominated Commissioner Arnesen with Commissioner Patty Beckel seconding the nomination.  Deputy Auditor called for nominations two more times.

Motion was made by Commissioner Todd Beckel to close the nominations for Chair. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Deputy Auditor closed the nominations for Chair and called for a roll call for Commissioner Arnesen for Chair.  Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Todd Beckel, Hanson Moorman and Arnesen.  Against:  None.  Commissioner Arnesen assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2010.

Chairman Arnesen called for nominations for the position of Vice-Chair for the year 2010.  Commissioner Patty Beckel nominated Commissioner Moorman for Vice-Chair for Lake of the Woods County Board with Commissioner Hanson seconding the nomination. Chairman Arnesen called for nominations two more times. 

There were no other nominations received or motion to close nominations, therefore, nominations ceased. Chairman Arnesen closed the nominations for Vice-Chair and called for roll call for Commissioner Moorman for Vice-Chair.  Roll call carried as follows:  All in favor:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.   Against:  None.  Commissioner Moorman assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioner for 2010.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Joy Lindquist to St. Cloud on January 20, 2010 for Manatron/CAMA meeting and February 8-9, 2010 to Bemidji for Assessment Training; Holly House to St. Paul on March 16-18, 2010 to attend Governor’s Conference. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the commissioner minutes of December 31, 2009, with changes.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

2010 Committee Appointments

2010 Committee Appointments

Motion was made by Commissioner Todd Beckel to approve the 2010 Committee Appointments with a few committee appointments remaining to be filled:

Airport Commission:  Commissioners Patty Beckel and Hanson;

AMC Ag Task Force: Commissioner Moorman; Alternates: Commissioners

AMC Environmental and Natural Resources: Commissioner Todd Beckel; Alternates: Commissioners

AMC Future:  Commissioner Todd Beckel; Alternates: Commissioners

AMC General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners

AMC Human Service: Commissioner Hanson and Nancy Wendler; Alternates: Commissioners

AMC Transportation and Area Transportation Advisory Board: Commissioner Moorman and Bruce Hasbargen; Alternates: Commissioners

Arrowhead Library System:  Sandy Johnson (7-1-08 to 06-30-11 appointed 2008)

Board of Adjustment: District 1 Buck Webb, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4 Tom Mio, District 5-Jamie McEnelly;

Border Coalition/ Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Holly House;

Building and Safety Committee:  Commissioner Todd Beckel, Commissioner Arnesen, Jeff Pelland, Bruce Hasbargen, Brent Birkeland, John W. Hoscheid and Nancy Wendler;

Children’s Justice Initiative Committee and Lake of the Woods County Children and Families Collaborative Committee:   Commissioner Todd Beckel;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel; 

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Hanson, Human Resources Director Wade Johannesen, Sue Ney, Bruce Hasbargen, Amy Ballard and Jim Walton;   

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund, John W. Hoscheid; 

Continuity of Operation Plan (COOP): Holly House and All Commissioners;

Cormorant Committee: Commissioner Arnesen, Commissioner Todd Beckel, Mike Trueman, Paul Arnesen; Alternate:  Commissioner Patty Beckel;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid, Karen Hanson and Steven  Helmstetter Additional members: Rita Krause, Brenda Nelson, Aprille Levasseur, Erin Olson and Shelly Lein;  

County TV:  Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Brent Birkeland and Holly House;

Department Head Liaison: Chairman Arnesen; Alternates: Commissioners

Department Liaisons:  Assessor – Hanson; Land and Water Planning Office –Todd Beckel; Attorney –Todd Beckel; MIS – Hanson; Sheriff –Moorman; Social Services – Arnesen;  Recorder – Hanson; Highway – Moorman; Treasurer –Moorman; Auditor –Arnesen; Emergency Management – Todd Beckel; H/R – Patty Beckel and Veterans Service Officer – Patty Beckel;

Economic Development Committee and Biomass Committee:  Commissioners Moorman and Patty Beckel;           

Enhanced 911 Committee: Commissioner Todd Beckel, Commissioner Hanson, Brent Birkeland, Dallas Block, Holly House and other local appointees;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Grievance Committee: Commissioner Arnesen, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Highway 11 Task Force/Transportation Alliance: Commissioner Moorman, Commissioner Hanson and Bruce Hasbargen;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Brent Birkeland, Josh Stromlund, Bruce Hasbargen and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Todd Beckel, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Brent Birkeland, Jim Walton and Wade Johannesen;

Joint Powers Natural Resources Board: Commissioner Todd Beckel, Commissioner Moorman and Wayne Bendickson;

Labor/Management Committee: Commissioner Arnesen, Commissioner Todd Beckel, Wade Johannesen; Alternate: Commissioner Patty Beckel;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Arnesen, Bruce Hasbargen, Wayne Bendickson and John W. Hoscheid; Alternate:  Commissioner Patty Beckel;

Lake of the Woods Trail Management Team:  Commissioners Todd Beckel and Moorman;

Law Library:  Commissioner Todd Beckel, Michelle Moren and Brent Birkeland;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Brent Birkeland, Delegate #1 – Stacy Novak, Delegate #2 – John W. Hoscheid, Delegate #3;

Minnesota Counties Insurance Trust:  Commissioner Patty Beckel; Alternate: Commissioner Todd Beckel;

Minnesota Rural Counties Caucus: Commissioner Todd Beckel; Alternates: Commissioners;     

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Wayne Bendickson, Josh Stromlund and Bruce Hasbargen;  Alternate:  Commissioner Hanson;

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/12) and Jan Olson (term expires 12/31/12) these are three-year terms;

North Country Community Health Services Advisory Committee:  Commissioner Moorman (term expires 12/31/10) and Jan Olson (term expires 12/31/11 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Todd Beckel and Josh Stromlund; Alternate:  Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action:  Commissioner Arnesen; Alternate: Commissioner Moorman;

Northwest Minnesota Juvenile Center Board:  Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010).  This is a four-year term;

Nuisance Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Michelle Moren, Dallas Block, Michelle Brown, Rick Rone, Nancy Jewell and Josh Stromlund;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani; Alternate:  Nancy Wendler;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Bruce Hasbargen; Alternate: Commissioner Moorman;

Peat Land: Commissioner Todd Beckel;

Rainy Rapid River Board: Commissioner Moorman, Commissioner Hanson, Josh Stromlund and Steve Sindelir;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Todd Beckel; Alternate: Commissioner Hanson;

Roseau County Board on Aging/FAR North Transit:  Commissioner Todd Beckel;

Solid Waste Committee/Household Waste:   Commissioner Patty Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Bruce Hasbargen, Tina Rennemo, Mark Hall and Wayne Bendickson;

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Wayne Bendickson, Sue Ney, Brent Birkeland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Todd Beckel, Bruce Hasbargen, Josh Stromlund, Brent Birkeland, Dan Crompton and Wayne Bendickson;  

Tribal Lands:  Commissioners Arnesen and Todd Beckel;

Vets Service: Commissioner Hanson, Commissioner Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

SWCD District Committee: Commissioner Todd Beckel, Commissioner Hanson and Josh Stromlund;

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:09 a.m. and reconvened at 10:18 a.m. as follows:

2010 County Board Meeting Dates

Motion by Commissioner Moorman to approve the 2010 County Board meeting dates as follows:

2010 County Board Meeting Dates
    LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS      
  210        
County Board meetings are held on the second and fourth Tuesdays of each month at 9:00 a.m.
in the Commissioners’ Room of the County Government Center in Baudette, Minnesota
unless otherwise noted .
    2010 BOARD MEETING DATES    
DATETIME  DATETime  
            
January 5, 20109:00 a.m.July 13, 20109:00 a.m.
January 12, 20109:00 a.m.July 27, 20109:00 a.m.
January 26, 20109:00 a.m.
February 9, 20101:00 p.m.August 10,20109:00 a.m.
February 23, 20109:00 a.m.(L/W School)August 24, 20109:00 a.m.
March 9, 20109:00 a.m.September 10, 20109:00 a.m.
March 23, 20108:00 a.m.(recess 12:00)September 28, 20109:00 a.m.
April 6, 20109:00 a.m.October 12, 20109:00 a.m.
April 27, 20109:00 a.m.October 26, 20109:00 a.m.
May 11, 20109:00 a.m.November 9, 20109:00 a.m.
May 25, 20109:00 a.m.November 23, 20109:00 a.m.
June 8, 20109:00 a.m.December 14, 20109:00 a.m.
June 15,201010:00 a.m.(NWA School)BOA-date to be set
June 15,20106:00  p.m.(BOE)December 30, 20108:00 a.m.
June 22, 20109:00 a.m.

The motion was seconded by Commissioner Hanson and the same being put to a vote was, unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2010-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2009:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2010.

Motion was made by Commissioner Patty Beckel to designate the following institutions as Official Depositories of county funds for the year 2010:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank- Baudette Branch
  3. Border State Bank, Baudette Branch
  4. MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor – 2009 Year End Audit Acceptance

Deputy Auditor, Lorene Hanson met with the board requesting approval of Hoffman, Dale, & Swenson, PLLC understanding of services that will be provided for the 2009 year-end audit.

Motion was made by Commissioner Todd Beckel to approve the Understanding of Service Agreement that will be provided by Hoffman, Dale, & Swenson, PLLC for 2009 year-end audit and authorize the Chairman and County Auditor to sign the same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m. as follows:

Legal Newspaper – Bid Opening

Chairman Arnesen called for the bid opening at 11:00 a.m. as advertised for the Official Legal Newspaper for the year 2010.

Deputy Auditor Lorene Hanson opened the sealed bids for the official legal newspaper as follows:

Legal Newspaper Bid Opening for Legal Publishing for 2010
January 5, 2010
Per Standard Advertising Unit
Financial StatementDelinquent Tax ListAll Other Publications
1st Publ.2nd Publ1st Publ2nd Publ
Baudette Region
PO Box 39$0.65$3.50$0.650.65$0.65$0.65
Baudette, MN  56623
218-634-1722
Northern Light
PO Box 1134$0.70$3.75$0.70$0.70$0.70$0.70
Baudette, MN  56623
218-634-2700
Award To:
Official Legal NewspaperBaudette Region
1st Publ/Financial StmntBaudette Region
2nd Publ/Financial StmntNorthern Light
1st Delinq Tax ListBaudette Region
2nd Delinq Tax ListBaudette Region
All OtherBaudette Region

Motion was made by Commissioner Todd Beckel to designate the Baudette Region as the Official Legal Newspaper of the County for 2010 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Baudette Region.  It was further moved to award the bid for the second publication of the annual financial statement to the Northern Light. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Attorneys Position

Interim County Attorney, Michelle Moren met with the board by their request to review the resolution rescinding the county attorneys’ position from full time to part time.

Resolution

RESOLUTION RESCINDING THE BOARD’S DECISION TO ESTABLISH THE POSITION OF COUNTY ATTORNEY AS FULL TIME:

Resolution No. 10-01-02

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS, on January 6, 1998, the Lake of the Woods County Board of Commissioners approved a resolution to make the position of Lake of the Woods County Attorney a full time position;

WHEREAS, on May 29, 2007, the Lake of the Woods County Board of Commissioners, by unanimous decision, accepted the resignation of then Lake of the Woods County Attorney Philip K. Miller, effective June 17, 2007;

WHEREAS, the position was filled in a part time capacity from June 18, 2007 to present;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined, based upon the performance of the interim county attorney, that the position of the Lake of the Woods County Attorney can be performed on a permanent part time basis;

WHEREAS, Minnesota Statute §388.21 provides that an action to make the position of county attorney full time must be taken at the January meeting prior to the first date on which applicants may file for the office of county attorney;

WHEREAS, on November 10, 2009 the Office of the Minnesota State’s Attorney General issued an Attorney General’s Opinion indicating that the county board has the implied authority to rescind the resolution making the county attorney position full time;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined that the position can be performed by a part time county attorney working for the County 60% of the time (3 full days per week) with a $50,000 annual salary, together with  benefits, as outlined in the Lake of the Woods County Personnel Policy.

NOW, THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS AS FOLLOWS:

  1. That the action of the Lake of the Woods County Board in Resolution #98-01-02 on January 6, 1998 making the position of the Lake of the Woods County Attorney a full time position is hereby rescinded.
  2. That the position of the Lake of the Woods County Attorney commencing following the 2010 election shall be a part time, 60% position (minimum of three, eight hour days per week). That the elected county attorney shall receive compensation of $50,000 annually, together with benefits, as set forth in the Lake of the Woods County Personnel Policy.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Correspondence:

  • Minnesota Redesign was reviewed

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:37 a.m.

Attest:                                                             Approved:       January 12, 2010

____________________________                _______________________________

Lorene Hanson, Deputy Auditor                    Edward Arnesen, Chairman

Commissioner Proceedings

January 12, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 12, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Brent Birkeland and Josh Stromlund to Grand Forks on January 26, 2010 for LIDAR Workshop; Mark Hall to Minneapolis on January 12-15, 2010 for MACO Conference; Stacy Novak to St. Paul and St. Cloud on January 20-22, 2010 for Manatron Tax User Group meeting.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of January 5, 2010, organizational meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims and approval for renewal of the Joint Powers Agreement with North Country Community Health Services Agency.

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows:

                                                Revenue                               $   135,549.15          

                                                Road & Bridge                     $    25,534.89

                                                Co. Development                 $      1,000.00

                                                Solid Waste                          $    17,825.96

                                                                                              $  179,910.00

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  1/12/2010 FOR PAYMENT  1/15/2010

     AMOUNT   VENDOR NAME                                                                    AMOUNT   VENDOR NAME

        4558.24 AFFILIATED COMPUTER SERVICES                                    1135.10 CENEX CO-OP SERVICES, INC.

        5696.50 JOHNSON AUTO & MACHINE                                               1000.00 JOINT POWERS NATURAL RES BRD

        2133.84 LAKES GAS CO.                                                                        324.50 LAKEWOOD HEALTH CENTER

        2100.00 LAVALLA SAND & GRAVEL INC                                             1743.73 LITTLE FALLS MACHINE, INC

          768.64 LOW FOODS                                                                         88993.00 LOW SOIL & WATER CONS. DIST.

        7935.75 MAR-KIT LANDFILL                                                                   900.00 MN ASSN COUNTY OFFICES-MACO

        3559.00 MN ASSN OF COUNTIES                                                     35866.52 MN COUNTIES COMPUTER CO-OP

        1198.25 MN COUNTIES INFORMATION SYSTEM                                712.00 MN COUNTY ATTORNEYS ASSN

          350.00 MN MUNICIPAL UTILITIES ASSOC                                          820.00 MN STATE SHERIFF’S ASS’N

        1490.00 MN TRANSPORTATION ALLIANCE INC                                  400.00 NATIONAL ASSN-COUNTIES

        4667.30 NORTH AMERICAN SALT CO                                                4484.00 NW MN HOUSEHOLD HAZARDOUS

          739.85 PB DISTRIBUTING INC                                                             547.56 R & Q TRUCKING, INC

          797.00 TASC                                                                                        3643.73 WOODY’S SERVICE

30 PAYMENTS LESS THAN  $300       3,345.49

FINAL TOTAL:    $179,910.00

Further moved to authorize the payment of the following auditor warrants:

                                                   December 31, 2009           $73,501.38

                                                   January 6,       2010           $86,403.11

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to enter into the North Country Community Health Service Agency Joint Powers Agreement with Lake of the Woods County, Hubbard, Clearwater and Beltrami for 2010-2015 and authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 18,080.20

                                                Commissioners’ Warrants            $ 12,939.48

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Law Enforcement

The board discussed the storage equipment building for law enforcement.  The board will look at the building later in the day.

Recess

The meeting was called to recess at 9:40 a.m. and reconvened at 9:44 a.m. as follows:

Team Building

Human Resource Director, Wade Johannesen met with the board to discuss “Team Building” between the Commissioners and the Department Heads.  The board set February 8, 2010 for a Committee of the Whole meeting at 8:30 a.m.

County  T.V.

Lee Hervey, from Voyageurs Comtronics met with the board to update them on the installation of the equipment upgrade and the transition to digital television. He discussed the problems with the reimbursement of the grant money through NTIA.  He stated that the reason the funding has not come in is because they are waiting for the Canadian Government to give them approval. He requested consent from the board to write a letter to Congressman Peterson requesting help on resolving this issue.  The board approved Lee’s request.

Emergency Management

Emergency Management Director, Holly House met with the board requesting approval for the Partnership Agreement between Lake of the Woods County and the Minnesota Department of Transportation (Mn/DOT) for communication towers located throughout the county to support the statewide public safety radio system (ARMER).

Motion

Motion was made by Commissioner Todd Beckel to enter into the Partnership Agreement (agreement No. 95876) for communication towers between Lake of the Woods County and Mn/DOT and authorize Chairman Arnesen, Interim County Attorney, Michelle Moren and County Sheriff, Dallas Block to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Appointment of Solid Waste Committee Member

The board discussed the appointment of an additional member to the Solid Waste Committee. 

Motion

Motion was made by Commissioner Todd Beckel to appoint County Assessor, Wayne Bendickson to the Solid Waste Committee according to the Solid Waste Policy.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Economic Development

The board discussed the “Marketing Plan” that Anchor Marketing developed for the Lake of the Economic Development Office.  The board listened to concerns from Gary Moeller on the Marketing Plan. No board action was taken. (Mr. Steve Eickman, from Anchor Marketing will be meeting with the board on January 26, 2010.)

Recess

The meeting was called to recess at 12:25 p.m. and reconvened at 1:25 p.m. as follows:

Township Road Inventory

The board reviewed the informational packet on Township Road Inventory from Rinke Noonan Law Office.  The board placed this on the January 26, 2010 meeting, to set a date for the committee to meet.

NE WETLAND MITIGATION

Land and Water Planning Director, Josh Stromlund met with the board to follow up with the request from Mackall, Crounse & Moore, PLC to meet with the board to introduce their client, and allow their client to introduce their proposed project on the wetland reclamation. The board requested that Josh send a letter stating that they would be available for a special meeting either February 2, 2010 or February 16, 2010.

Appointment of MCCC

MIS Director, Brent Birkeland met with the board upon their request and asked him to explain the process of the MCCC. No other appointments were made to this committee at this time.

Grand Theater

Bill Mow, representing the Grand Theater met with the board to discuss tax-exempt status for exemption of property taxes. The board placed this on the January 26, 2010 agenda for further discussion.

Joint Meeting with School and City

The board set a joint meeting with the School Board and the Baudette City Council for January 19, 2010 at 6:00 p.m. in the Commissioners’ Room.

RURAL MINNESOTA CEP Inc.

The board reviewed the letter from Rural MN CEP for applications for two at-large positions on its Board of Directors. Commissioner Patty Beckel will speak with Social Services Director, Nancy Wendler.

Old/New Business

The board placed the following items under Old/New Business: ANI, Capital Expenditure Policy, Co. T.V. Land Acquisition, Red Lake Tribe, Township Road and Bridge, Oak Island Petition and Team Building.

Committee Reports:

  • Commissioner Todd Beckel reported on Northern Land Use Coordinating Board;
  • Commissioner Moorman reported on the Williams Sewer System;

Correspondence:

Correspondence was acknowledged from: 

  • Lake of the Woods Enrichment Program- Thank you letter
  • Alcoholics Anonymous – Thank you letter

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:05 p.m.

Attest:                                                                                                 Approved: January 26, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

Commissioner Proceedings

January 26, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 26, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on February 22-25 for First Witness Training; Bruce Hasbargen to Washington D.C. on January 9-15 for Transportation Research Board, January 19-22 to Brainerd for MN Counties Engineers Association Conference and February 10-11 to St. Paul for the 14th Annual MN Pavement Conference (LRBB Covering Costs); Tim Aery and Bob Peterson  to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2) in St. Cloud. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of January 12, 2010, regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows with the exception of claim No. 3627 :

                                                Revenue                               $    85,123.73           

                                                Road & Bridge                     $    94,899.80

                                                Co. Development                 $      2,915.00

                                                Solid Waste                          $    26,080.71

                                                NWCDPS                             $      1,879.00

                                                                                              $ 210,898.24

Further moved to authorize the payment of the following auditor warrants:

                                                   January 18, 2010           $106,158.84

                                                   January 18, 2010           $  51,232.58

                                                   January 18, 2010           $  59,861.31

                                                   January 23, 2010           $  93,820.05   

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board discussed claim No. 3627 with Public Works Director, Bruce Hasbargen.

Motion

Motion was made by Commissioner Hanson to pay claim No. 3627. 

                                                Road and Bridge                    $ 2,160.00

The motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON  1/26/2010 FOR PAYMENT  1/29/2010

       AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          398.15 ROSE ANDERSON                                                                    600.00 BLUE MAXX RECYCLING

        1336.97 TERRY BROWN                                                                        504.77 CENEX CO-OP SERVICES, INC.

          391.50 DEPUTY REGISTRAR NO.75                                                   381.68 RICHARD GOODERUM

          785.00 GREATER NORTHWEST EMS                                                 400.94 JOHN HOSCHEID

          754.84 INSIGHT PUBLIC SECTOR                                                       445.82 LAKE ROAD DIESEL INC

        2160.00 LAKE SUPERIOR COLLEGE                                                     444.71 LAKEWOOD HEALTH CENTER

        4530.61 MINNESOTA UI                                                                          402.59 MN COUNTIES COMPUTER CO-OP

    180107.00 MN COUNTIES INSURANCE TRUST                                       335.25 MORT’S HEATING INC

        1964.36 OUTDOORS AGAIN                                                                  326.00 PITNEY BOWES INC.

        2000.00 PRO-WEST & ASSOCIATES, INC                                            415.00 RINKE-NOONAN

          916.15 RODERICK RONE JR                                                             1024.16 ROSEAU COUNTY COOPERATIVE ASSN

        2500.00 ST. LOUIS COUNTY AUDITOR                                                361.96 T-C LIGHTING

          351.55 UNIFORMS UNLIMITED                                                            848.55 VOYAGEURS COMMUNICATIONS, INC

        3442.78 VOYAGEURS COMTRONICS, INC                                          855.75 WEST GROUP

37 PAYMENTS LESS THAN  $300       4,072.15

FINAL TOTAL:   $213,058.24

Consent Agenda

The board discussed with Public Works Director, Bruce Hasbargen the travel request for training for a non-union permanent part-time employee.

Motion

Motion was made by Commissioner Patty Beckel to approve the travel for the non-union permanent part-time employee to travel to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2).  The motion was seconded by Commissioner Hanson the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims and a contract renewal for Upper Mississippi Mental Health Center for Adult Crisis Services.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 17,179.09

                                                Commissioners’ Warrants           $ 20,799.53

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Contract Renewal

Motion was made by Commissioner Moorman to approve the contract between Upper Mississippi Mental Health Center and Lake of the Woods County Social Services for December 1, 2009 to December 31, 2010, for the provision of Adult Mental Health Crisis Services, and to authorize Social Services Director, Nancy Wendler to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Recess

The meeting was called to recess at 9:37 a.m. and reconvened at 9:40 a.m. as follows:

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a 2010 140 M Caterpillar.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a 2010 Caterpillar 140M all wheel drive motor grader for the Highway Department in the amount of $165,000 with the funding from the departments equipment reserve fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grand Theater

The board discussed the tax status of the theater and what the county can do to help.  They discussed the possibility of a “Tax Abatement” or “Special Bill”. The board placed the Grand Theater under the Old/New Business.

Recess

The meeting was called to recess at 10:06 a.m. and reconvened at 10:12 a.m. as follows:

Economic Development

Steve Eickman representing Anchor Marketing met with the board and presented the Lake of the Woods Economic Development Marketing Plan.

Chairman Arnesen opened the meeting to the floor after the presentation for questions and answers from the public. Comments were heard and a letter of support from the Baudette –Lake of the Woods Chamber of Commerce was acknowledged.

Motion

Motion was made by Commissioner Patty Beckel to help fund a five year (5) Marketing Plan for the Economic Development Office with the first payment of $30,000 payable in 2010, with the funding from the Con-Con fund and $15,000 each year for the remaining four (4) years ending 2014; with the funding to be determined each year at budget time; with a total contribution of $90,000 over the five year period. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:08 p.m. and reconvened at 1:00 p.m. as follows:

Public Hearing- Boundary Commission Plat #2

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the public hearing for Boundary Commission Plat #2.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Boundary Commission Plat #2

County Surveyor, Donn Rasmussen met with the board and presented the Certificate of Survey for the “Lake of the Woods Boundary Commission Plat No. 2 and the Lake of the Woods Boundary Commission Report” to the board for their consideration of acceptance.

Chairman Arnesen opened the floor for questions from the public. Comments were heard and no letters were received.

Motion

Motion was made by Commissioner Todd Beckel to close the public hearing at 1:11 p.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

BOUNDARY COMMISSION PLAT NO. 2

RESOLUTION NO. 10-01-03

WHEREAS, the Boundary Commission has submitted the report and Certificate of Survey to the Lake of the Woods County Board of Commissioners;

WHEREAS, the Lake of the Woods County Commissioners hereby accept the report and Certificate of Survey;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners hereby request that County Surveyor, Donn Rasmussen prepares “Boundary Commission Plat No. 2” and forward to Interim County Attorney, Michelle Moren to petition the District Court for judicial approval of the plat.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Northwest Community Action

Motion

Northwest Community Action Director, Randy Nordin met with the board to inform them that MCIT did a recent study of actuary and it was learned that community action agencies incur more losses per unit of contribution than counties. Randy informed the board that his agency is concerned of the possibility of loss of coverage with MCIT; and to replace the current coverage would cost 300% more than they pay now. The board discussed a letter of support for Northwest Community Action. No action was taken at this time.

Recording Fees

Northwest Community Action Director, Randy Nordin discussed recording fees and requested that the county bill them for their fees. County Recorder Sue Ney informed the board that her office only bills the State of Minnesota, which is required by law. No action was taken.

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a spray truck as budgeted for 2010. 

Motion

Motion was made by Commissioner Moorman to authorize the Public Works Director to purchase a Spray Truck for the Highway Department as budgeted and not to exceed $65,000.00.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval to travel to Fort Worth, TX to attend the 2010 NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010. 

Motion

Motion was made by Commissioner Hanson to approve the travel request for Public Works Director, Bruce Hasbargen to attend the NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010 in Fort Worth TX.  Motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioners Patty Beckel, Hanson and Arnesen.  Voting against: Commissioners Todd Beckel and Moorman.  Vote carried.

CSAH 17 Update

Public Works Director, Bruce Hasbargen met with the board and gave an update on CSAH 17.  He informed the board that they will also be widening the road with cost sharing with Roseau County.

Policy and Procedures Manual

Public Works Director, Bruce Hasbargen handed out the Public Works Policy and Procedures Manual for the board to review.

Township Road Inventory

The board discussed possible dates with Public Works Director, Bruce Hasbargen to hold a Work Shop to review the Township Road Inventory.  The board set February 2, 2010 at 8:00 a.m. at the Highway Department.

County Auditor

PERA Resolution

Deputy Auditor, Lorene Hanson reviewed the PERA Resolution.  She explained that MN Statutes Section 355 sets procedures to allow a governmental subdivision to extend full Social Security coverage to certain local elected officials (Commissioners) who are a member of, or are eligible for membership in the Defined Contribution Plan administered by the Public Employees Retirement Association. The board will review the handouts and place on the February 9, 2010 agenda.

Minnesota Heartland Tourism

Deputy Auditor, Lorene Hanson presented the letter from the Minnesota Heartland Tourism Association requesting that the county consider a membership in the amount of $275.00 per year.

Motion

Motion was made by Commissioner Moorman to pay the membership dues in the amount of $275.00 to the Minnesota Heartland Tourism Association for the year 2010.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 Year End Revenue and Expenditures Report

Chairman Arnesen requested that this be placed on the next board agenda.

Organization Best Practice Review

The board reviewed a request from Roseau County Board Commissioner Jack Swanson to consider joining them with an “Organization of Best Practice Review” that a consultant would prepare and determine positive attributes as well as identifying areas of need or improvement. The board requested that Commissioner Todd Beckel contact Commissioner Swanson to see if he could meet with them on February 8, 2010 when the board meets as a Committee of the Whole.

Land and Water Planning

SWCD GIZIIBII Appointment

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the SWCD board members reappointed George Swentik as a member at large for the GIZIIBII Resource Conservation and Development and requested signature from Chairman Arnesen and County Auditor, John W. Hoscheid.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign the Member at Large Certification for GIZIIBII Resource Conservation and Development Association form.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bernard Property

Land and Water Planning Director, Josh Stromlund met with the board and updated them on the process of the Bernard Property.  The board discussed a survey to be completed on this property.  County Surveyor, Donn Rasmussen will bring back an estimate for this project..

Joint Meeting with School and City

The board will be meeting with the School Board and the Baudette City Council this evening at 6:00 p.m. in the Commissioners’ Room.

Committee Reports:

  • Commissioner Todd Beckel reported on :
    • Joint  Powers Natural Resources
    • MRCC
    • Raido Board
    • SWCD
  • Commissioner Moorman reported on:
    • Region 2 Aging Advisory meeting
  • Commissioner Hanson
    • Nursing Advisory Committee
  • Commissioner Patty Beckel
    • Airport Committee
  • Commissioner Arnesen
    • TIF meeting

Old/New Business

There were no new updates on:

  • ANI
  • Capital and Expenditure Policy
  • Oak Island Petition

The board discussed the following:

  • Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund- discuss setting up a committee for citizen to look into possible funding sources
  • County TV- Voyageurs Comtronics  received approval from the Canadian Government
  • Red Lake Tribe- February 9, 2010
  • Team Building- placed on Committee of the Whole meeting on February 8, 2010
  • Township Road Inventory- Work Shop on February 2, 2010 at 8:00 a.m. at the Highway Department

Correspondence:

Correspondence was acknowledged from: 

  • Agazziz LowLands SFRMP- place on Old/New Business
  • Minnesota DNR- acknowledgment of County’s letter of request
  • Minnesota Department of Human Services- letter of fulfillment of requirements

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:35 p.m.

Attest:                                                                                                 Approved: February 9, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

Commissioner Proceedings

January 26, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 26, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on February 22-25 for First Witness Training; Bruce Hasbargen to Washington D.C. on January 9-15 for Transportation Research Board, January 19-22 to Brainerd for MN Counties Engineers Association Conference and February 10-11 to St. Paul for the 14th Annual MN Pavement Conference (LRBB Covering Costs); Tim Aery and Bob Peterson  to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2) in St. Cloud. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of January 12, 2010, regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows with the exception of claim No. 3627 :

                                                Revenue                               $    85,123.73           

                                                Road & Bridge                     $    94,899.80

                                                Co. Development                 $      2,915.00

                                                Solid Waste                          $    26,080.71

                                                NWCDPS                             $      1,879.00

                                                                                              $ 210,898.24

Further moved to authorize the payment of the following auditor warrants:

                                                   January 18, 2010           $106,158.84

                                                   January 18, 2010           $  51,232.58

                                                   January 18, 2010           $  59,861.31

                                                   January 23, 2010           $  93,820.05   

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board discussed claim No. 3627 with Public Works Director, Bruce Hasbargen.

Motion

Motion was made by Commissioner Hanson to pay claim No. 3627. 

                                                Road and Bridge                    $ 2,160.00

The motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON  1/26/2010 FOR PAYMENT  1/29/2010

       AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          398.15 ROSE ANDERSON                                                                    600.00 BLUE MAXX RECYCLING

        1336.97 TERRY BROWN                                                                        504.77 CENEX CO-OP SERVICES, INC.

          391.50 DEPUTY REGISTRAR NO.75                                                   381.68 RICHARD GOODERUM

          785.00 GREATER NORTHWEST EMS                                                 400.94 JOHN HOSCHEID

          754.84 INSIGHT PUBLIC SECTOR                                                       445.82 LAKE ROAD DIESEL INC

        2160.00 LAKE SUPERIOR COLLEGE                                                     444.71 LAKEWOOD HEALTH CENTER

        4530.61 MINNESOTA UI                                                                          402.59 MN COUNTIES COMPUTER CO-OP

    180107.00 MN COUNTIES INSURANCE TRUST                                       335.25 MORT’S HEATING INC

        1964.36 OUTDOORS AGAIN                                                                  326.00 PITNEY BOWES INC.

        2000.00 PRO-WEST & ASSOCIATES, INC                                            415.00 RINKE-NOONAN

          916.15 RODERICK RONE JR                                                             1024.16 ROSEAU COUNTY COOPERATIVE ASSN

        2500.00 ST. LOUIS COUNTY AUDITOR                                                361.96 T-C LIGHTING

          351.55 UNIFORMS UNLIMITED                                                            848.55 VOYAGEURS COMMUNICATIONS, INC

        3442.78 VOYAGEURS COMTRONICS, INC                                          855.75 WEST GROUP

37 PAYMENTS LESS THAN  $300       4,072.15

FINAL TOTAL:    $213,058.24

Consent Agenda

The board discussed with Public Works Director, Bruce Hasbargen the travel request for training for a non-union permanent part-time employee.

Motion

Motion was made by Commissioner Patty Beckel to approve the travel for the non-union permanent part-time employee to travel to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2).  The motion was seconded by Commissioner Hanson the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims and a contract renewal for Upper Mississippi Mental Health Center for Adult Crisis Services.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 17,179.09

                                                Commissioners’ Warrants           $ 20,799.53

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Contract Renewal

Motion was made by Commissioner Moorman to approve the contract between Upper Mississippi Mental Health Center and Lake of the Woods County Social Services for December 1, 2009 to December 31, 2010, for the provision of Adult Mental Health Crisis Services, and to authorize Social Services Director, Nancy Wendler to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Recess

The meeting was called to recess at 9:37 a.m. and reconvened at 9:40 a.m. as follows:

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a 2010 140 M Caterpillar.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a 2010 Caterpillar 140M all wheel drive motor grader for the Highway Department in the amount of $165,000 with the funding from the departments equipment reserve fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grand Theater

The board discussed the tax status of the theater and what the county can do to help.  They discussed the possibility of a “Tax Abatement” or “Special Bill”. The board placed the Grand Theater under the Old/New Business.

Recess

The meeting was called to recess at 10:06 a.m. and reconvened at 10:12 a.m. as follows:

Economic Development

Steve Eickman representing Anchor Marketing met with the board and presented the Lake of the Woods Economic Development Marketing Plan.

Chairman Arnesen opened the meeting to the floor after the presentation for questions and answers from the public. Comments were heard and a letter of support from the Baudette –Lake of the Woods Chamber of Commerce was acknowledged.

Motion

Motion was made by Commissioner Patty Beckel to help fund a five year (5) Marketing Plan for the Economic Development Office with the first payment of $30,000 payable in 2010, with the funding from the Con-Con fund and $15,000 each year for the remaining four (4) years ending 2014; with the funding to be determined each year at budget time; with a total contribution of $90,000 over the five year period. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:08 p.m. and reconvened at 1:00 p.m. as follows:

Public Hearing- Boundary Commission Plat #2

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the public hearing for Boundary Commission Plat #2.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Boundary Commission Plat #2

County Surveyor, Donn Rasmussen met with the board and presented the Certificate of Survey for the “Lake of the Woods Boundary Commission Plat No. 2 and the Lake of the Woods Boundary Commission Report” to the board for their consideration of acceptance.

Chairman Arnesen opened the floor for questions from the public. Comments were heard and no letters were received.

Motion

Motion was made by Commissioner Todd Beckel to close the public hearing at 1:11 p.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

BOUNDARY COMMISSION PLAT NO. 2

RESOLUTION NO. 10-01-03

WHEREAS, the Boundary Commission has submitted the report and Certificate of Survey to the Lake of the Woods County Board of Commissioners;

WHEREAS, the Lake of the Woods County Commissioners hereby accept the report and Certificate of Survey;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners hereby request that County Surveyor, Donn Rasmussen prepares “Boundary Commission Plat No. 2” and forward to Interim County Attorney, Michelle Moren to petition the District Court for judicial approval of the plat.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Northwest Community Action

Motion

Northwest Community Action Director, Randy Nordin met with the board to inform them that MCIT did a recent study of actuary and it was learned that community action agencies incur more losses per unit of contribution than counties. Randy informed the board that his agency is concerned of the possibility of loss of coverage with MCIT; and to replace the current coverage would cost 300% more than they pay now. The board discussed a letter of support for Northwest Community Action. No action was taken at this time.

Recording Fees

Northwest Community Action Director, Randy Nordin discussed recording fees and requested that the county bill them for their fees. County Recorder Sue Ney informed the board that her office only bills the State of Minnesota, which is required by law. No action was taken.

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a spray truck as budgeted for 2010. 

Motion

Motion was made by Commissioner Moorman to authorize the Public Works Director to purchase a Spray Truck for the Highway Department as budgeted and not to exceed $65,000.00.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval to travel to Fort Worth, TX to attend the 2010 NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010. 

Motion

Motion was made by Commissioner Hanson to approve the travel request for Public Works Director, Bruce Hasbargen to attend the NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010 in Fort Worth TX.  Motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioners Patty Beckel, Hanson and Arnesen.  Voting against: Commissioners Todd Beckel and Moorman.  Vote carried.

CSAH 17 Update

Public Works Director, Bruce Hasbargen met with the board and gave an update on CSAH 17.  He informed the board that they will also be widening the road with cost sharing with Roseau County.

Policy and Procedures Manual

Public Works Director, Bruce Hasbargen handed out the Public Works Policy and Procedures Manual for the board to review.

Township Road Inventory

The board discussed possible dates with Public Works Director, Bruce Hasbargen to hold a Work Shop to review the Township Road Inventory.  The board set February 2, 2010 at 8:00 a.m. at the Highway Department.

County Auditor

PERA Resolution

Deputy Auditor, Lorene Hanson reviewed the PERA Resolution.  She explained that MN Statutes Section 355 sets procedures to allow a governmental subdivision to extend full Social Security coverage to certain local elected officials (Commissioners) who are a member of, or are eligible for membership in the Defined Contribution Plan administered by the Public Employees Retirement Association. The board will review the handouts and place on the February 9, 2010 agenda.

Minnesota Heartland Tourism

Deputy Auditor, Lorene Hanson presented the letter from the Minnesota Heartland Tourism Association requesting that the county consider a membership in the amount of $275.00 per year.

Motion

Motion was made by Commissioner Moorman to pay the membership dues in the amount of $275.00 to the Minnesota Heartland Tourism Association for the year 2010.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 Year End Revenue and Expenditures Report

Chairman Arnesen requested that this be placed on the next board agenda.

Organization Best Practice Review

The board reviewed a request from Roseau County Board Commissioner Jack Swanson to consider joining them with an “Organization of Best Practice Review” that a consultant would prepare and determine positive attributes as well as identifying areas of need or improvement. The board requested that Commissioner Todd Beckel contact Commissioner Swanson to see if he could meet with them on February 8, 2010 when the board meets as a Committee of the Whole.

Land and Water Planning

SWCD GIZIIBII Appointment

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the SWCD board members reappointed George Swentik as a member at large for the GIZIIBII Resource Conservation and Development and requested signature from Chairman Arnesen and County Auditor, John W. Hoscheid.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign the Member at Large Certification for GIZIIBII Resource Conservation and Development Association form.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bernard Property

Land and Water Planning Director, Josh Stromlund met with the board and updated them on the process of the Bernard Property.  The board discussed a survey to be completed on this property.  County Surveyor, Donn Rasmussen will bring back an estimate for this project..

Joint Meeting with School and City

The board will be meeting with the School Board and the Baudette City Council this evening at 6:00 p.m. in the Commissioners’ Room.

Committee Reports:

  • Commissioner Todd Beckel reported on :
    • Joint  Powers Natural Resources
    • MRCC
    • Raido Board
    • SWCD
  • Commissioner Moorman reported on:
    • Region 2 Aging Advisory meeting
  • Commissioner Hanson
    • Nursing Advisory Committee
  • Commissioner Patty Beckel
    • Airport Committee
  • Commissioner Arnesen
    • TIF meeting

Old/New Business

There were no new updates on:

  • ANI
  • Capital and Expenditure Policy
  • Oak Island Petition

The board discussed the following:

  • Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund- discuss setting up a committee for citizen to look into possible funding sources
  • County TV- Voyageurs Comtronics  received approval from the Canadian Government
  • Red Lake Tribe- February 9, 2010
  • Team Building- placed on Committee of the Whole meeting on February 8, 2010
  • Township Road Inventory- Work Shop on February 2, 2010 at 8:00 a.m. at the Highway Department

Correspondence:

Correspondence was acknowledged from: 

  • Agazziz LowLands SFRMP- place on Old/New Business
  • Minnesota DNR- acknowledgment of County’s letter of request
  • Minnesota Department of Human Services- letter of fulfillment of requirements

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:35 p.m.

Attest:                                                                                                 Approved: February 9, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board