MINUTES & AGENDAS
January, 2016
Commissioner Proceedings
Organizational Meeting
January 5, 2016
The Lake of the Woods County Board met on Tuesday, January 5, 2016, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2016 Organizational Meeting.
Call to Order
County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:04 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Thomas Hanson, and Ken Moorman. Also present were: County Attorney, James Austad and Linwood “Woody” Fiala, and Deputy Auditor/Treasurer, Janet Rudd.
Election of Chair and Vice Chair
County Auditor/Treasurer, Lorene Hanson called for nominations for Chair of Lake of the Woods County Board for the year 2016. Commissioner Arnesen nominated Commissioner Moorman with Commissioner Beckel seconding the nomination. County Auditor/Treasurer called for nominations two more times.
Chair
Motion was made by Commissioner Arnesen to close the nominations for Chair. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.
County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Moorman for Chair. Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson. Against: None. Commissioner Moorman assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2016.
Vice – Chair
Chairman Moorman called for nominations for the position of Vice-Chair for the year 2016. Commissioner Hanson nominated Commissioner Nordlof for Vice-Chair for Lake of the Woods County Board with Commissioner Arnesen seconding the nomination. Chairman Moorman called for nominations two more times.
Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Chairman Moorman called for a roll call for Commissioner Nordlof for Vice Chair. Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel. Against: None. Commissioner Nordlof assumed the position of Vice-Chair the Lake of the Woods County Board of Commissioners for 2016.
Approval of Agenda
Motion was made by Commissioner Hanson to approve the agenda as follows: Northerly Park , Highway, and travel for Stacy Novak and Dawn Christianson, The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
CONSENT AGENDA
Motion was made by Commissioner Beckel to approve the consent agenda as follows: Stacy Novak and Dawn Christianson to Morris MN for CCPUI meeting on January 12-13. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
County Auditor/treasurer
OFFICIAL COUNTY NEWS PAPER BID-OPENING
Chairman Moorman called for the bid opening at 9:20 a.m. for the Official Legal newspaper for the year 2016.MotionMotion was made by Commissioner Beckel to designate the Northern Light Region as the Official Legal newspaper for the year 2016 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.
Lake of the Woods CountyBid TabulationLegal PublishingYear 2016January 5, 2016Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ Northern Light Region PO Box 1134 6.00 6.00 6.00 6.00 6.00 6.00Baudette, MN 56623 218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt6.00 2nd Publ/Financial Stmnt If applicable 6.00N/A 1st Delinq Tax List 6.00 2nd Delinq Tax List 6.00 All Other 6.00
Signature Cards
County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures cards for account numbers 3908 and 6372, and Investments accounts.
Motion
Motion was made by Commissioner Arnesen to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Dawn Christianson and Chairman Moorman to sign the Wells Fargo signature card for account number 3908 and 6372. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Motion was made by Commissioner Hanson to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer, Dawn Christianson, to sign the Riverwood Bank signature card for Investments. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Motion was made by Commissioner Beckel to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer, Dawn Christianson to sign the Border State Bank signature card for account number 2404 and Investments. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
COUNTY AUDITOR/TREASURER-Official Depositories
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2016.
Motion was made by Commissioner Beckel to designate the following institutions as Official Depositories of county funds for the year 2016:
- Wells Fargo, Baudette Branch
- RiverWood Bank- Baudette Branch
- Border State Bank, Baudette Branch
- MAGIC Fund /US Bank
It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Elected Officials – Minimum Salaries
County Auditor/Treasurer, Lorene Hanson presented the 2016 Minimum Salaries for Elected Officials to the board for approval.
The following resolution was offered by Commissioner Nordlof and moved for adoption:
Resolution For
Establishing Minimum Salaries for Elective Offices
Resolution No. 2016-01-01
WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;
THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2016:
County Attorney: $4,000
County Auditor/Treasurer: $4,000
County Recorder: $4,000
County Sheriff: $4,000
The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
RECESS
The meeting was called to recess at 11:05 a.m. and reconvened at 11:10 a.m. as follows:
ECONOMIC DEVELOPMENT AUTHORITY
The following resolution was offered by Commissioner Beckel and moved for adoption:
Re-Appointment of Terms of the economic development authority
Resolution Number 15-01-02
Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and
Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:
The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:
Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners
Four (4) Members shall be nominated by the following organizations and appointed by the County Board:
Industrial Development Corporation (IDC) to recommend appointment
From either Chambers of Commerce to recommend appointment
Lake of the Woods Tourism to recommend appointment
City of Baudette to recommend appointment
The Board Members and terms are established as follows:
Term Length Board Member Term Expires Representing
6 Year Rick Rone 12/31/2017 City of Baudette
6 Year James “Buck”Nordlof 12/31/2017 County Board District 1
6 Year Chuck Tischart 12/31/2018 IDC
6 Year Gregg Hennum 12/31/2018 Tourism Board
6 Year Ed Arnesen 12/31/2019 County Board District 5
6 Year Patty Beckel 12/31/2019 County Board District 4
6 Year Stuart Noble 12/31/2020 Chamber of Commerce
6 Year Tom Hanson 12/31/2015 County Board District 2
6 Year Ken Moorman 12/31/2016 County Board District 3
Whereas; one board member term expiring on December 31, 2015 and one board member to be replaced who’s term only expires on December 31, 2018, and
Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 3 years and 6 years;
Term Length Board Member Term Expires Representing
3 Year Mike Kinsella 12/31/2018 Tourism Board
6 Year Tom Hanson 12/31/2021 County Commissioner
The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
APPROVAL OF 2016 COMMITTEE APPOINTMENTS
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following Committee Appointments for 2016:
2016 ASSOCIATION OF MINNESOTA COUNTIES (AMC)
Ag Task Force: Commissioner Arnesen; Alternates: Commissioners
Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;
General Government: Commissioner Beckel: Alternates: Lorene Hanson and Commissioners;
Health and Human Service: Commissioner Nordlof and Amy Ballard; Alternates; Commissioners;
PILT Advisory: Commissioners, Josh Stromlund;
Public Safety: Commissioner Hanson;
Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;
2016 COUNTY RELATED COMMITTEES
Airport Commission: Commissioners Beckel and Hanson;
Beaver Committee: Commissioners Hanson and Arnesen, Lee Hancock, Tim Erickson and Steve Levassuer;
Border Coalition/Passports: Commissioners Arnesen and Beckel, Sue Ney and Jill Olson;
Building and Safety Committee: Chair- Commissioner Moorman and Beckel, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Walt Scribner;
Comprehensive Land Use Planning Board: Commissioners Arnesen and Beckel, Sue Ney, Josh Stromlund and Lorene Hanson;
Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;
County Extension Committee: Commissioners Arnesen and Beckel, Lorene Hanson, Additional members: Nancy Dunnell, Mike Hirst, Shelly Lein, Jen Erickson and Jennifer Peterson; Extension Members: April Levasseur, Deb Zak and Karen Santl;
County TV: Commissioners Hanson and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;
Data Privacy Administrator: Karen Ose;
Department Head Liaison: Chair- Commissioner Moorman; Alternates: Commissioners;
Department Liaisons: Assessor – Nordlof; Land and Water Planning Office – Arnesen; Attorney – Beckel; MIS – Beckel; Sheriff – Hanson; Social Services – Beckel; Recorder – Moorman; Highway – Arnesen; Auditor/Treasurer – Moorman; H/R – Nordlof; County Surveyor-Moorman and Veterans Service Officer – Hanson;
Drainage Committee: Commissioners Arnesen and Nordlof, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;
Enhanced 911 Committee: Commissioners Nordlof and Hanson, Peder Hovland, Gary Fish, Jill Olson and other local appointees;
Grievance Committee: Chair- Commissioner Moorman, Daryl Fish, Josh Stromlund and Angie Eason; Alternate: Commissioner Nordlof;
Information Systems/Technology Committee: Commissioners Nordlof and Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;
Insurance Committee: Commissioners Arnesen and Beckel, Amy Ballardl, Lorene Hanson, Sue Ney, Daryl Fish and Karen Ose;
Labor/Management Committee: Commissioners Arnesen and Beckel, Karen Ose; Alternate: Commissioner Nordlof;
Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate: Commissioner Beckel;
Law Library: Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint;
Motor Pool Committee: Commissioner Beckel, Lorene Hanson, Amy Ballard, Mary Jo Otten, Josh Stromlund and Walt Scribner; Alternate: Commissioner Hanson;
Ordinance Committee: Commissioners Arnesen and Hanson, James Austad, Gary Fish, Josh Stromlund, Michelle Brown, Judy Humeniuk, April Stavig;
Park Commission: Commissioners Hanson and Beckel, Tim Erickson and Kellie Knight; Alternate: Commissioner Moorman;
Personnel Committee (combined Compensation Plan and Personnel): Commissioners Arnesen and Beckel, Karen Ose, Sue Ney, Tim Erickson, Christine Hultman and Daryl Fish;
Public Information Officer: Lorene Hanson, Alternate; Karen Ose and James Austad;
SHIP Committee: Commissioner Beckel, Alternate: Commissioner Nordlof;
Solid Waste Committee/Household Waste: Commissioner Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;
Subdivision Controls Committee: Commissioner Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;
Township Road and Trails: Commissioners Nordlof and Arnesen, Tim Erickson,
Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten;
Northwest Angle Development: Commissioners Arnesen and Moorman; Alternates: Commissioners;
Vets Service: Commissioners Hanson and Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;
Wellness Committee: Angie Eason, Steve Sindelir, Julie Berggren, and Commissioner Arnesen;
2016 BOARDS/COLLABORATIVE/COALITION
Arrowhead Library System: Ronald Rudd( 01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (01-01-12-31-18);
Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve Levasseur and Ken Horntvedt; non-voting Commissioner Arnesen;
Border Substance Abuse Court and Steering Committee: Commissioner Beckel;
Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Beckel;
GIZIIBII-RC&D: Commissioner Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;
Governor Council on Mental Health and LAC Committee: Commissioner Moorman;
Headwaters Regional Development Commission: Commissioners Moorman and Hanson;
International Bridge: Commissioners Hanson and Nordlof
Joint Powers Natural Resources Board: Commissioners Nordlof and Moorman;
Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;
Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee: Commissioner Moorman;
Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Beckel;
Lutheran Social Service Board: Commissioner Moorman and Amy Ballard; Alternate: Commissioner Beckel;
Mid State Co-op- Peder Hovland as delegate #1, and Mary Jo Otten, as delegate #2 ;
Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad
Minnesota Counties Intergovernmental Trust: Commissioner Beckel; Alternate: Commissioner Hanson;
Minnesota Rural Counties Caucus: Commissioner Hanson; Alternates: Commissioners;
North Country Community Health Board: Commissioner Moorman(term expires 12/31/18) and Jan Olson (term expires 12/31/18) these are three-year terms;
North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/16) and Jan Olson (term expires 12/31/17(these are two-year terms;
Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate: Commissioner Arnesen;
Northwest Board of Aging/Area Agency: Commissioner Moorman, Amy Ballard and Alternate: Commissioner Beckel;
Northwest Community Action: Commissioner Arnesen, Alternates, Commissioners;
Northwest Minnesota Juvenile Center Board: Commissioner Beckel (term expires 12/31/17 (re-appointed in 2014). This is a four-year term;
Nursing Service Advisory Board: Commissioner Hanson, Leah Larson; Alternate: Nancy Wendler;
Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Arnesen;
Red River Valley Development Association: Commissioner Moorman and Ken Horntvedt;
Regional Advisory: Jill Olson
NW Emergency Communications Board: Commissioner Hanson: Alternate: Commissioner Nordlof;
SWCD District Committee: Commissioner Nordlof and Arnesen and Josh Stromlund;
COUNTY SHERIFF
County Sheriff, Gary Fish met with the board requesting approval to work the Stonegarden Grant.
Resolution
The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the following resolution:
AMEND COUNTY SHERIFF SALARY
Resolution No. 16-01-03
WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,
WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2014 and 2015 grants; and,
WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an
Operation Stonegarden 2014 and 2015 grant; and,
WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers’ himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,
WHEREAS, the Operation Stonegarden 2014 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $58,395.00 and $25,700.92, of this grant is for salaries.
WHEREAS, the Operation Stonegarden 2015 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $62,143.00 and $27,456.00 of this grant is for salaries,
WHEREAS, it is estimated that these additional border security duties will necessitate that the
Sheriff expend on average another eight (8) hours per week; and,
WHEREAS, through the Operation Stonegarden 2014 and 2015 grants, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.
NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as
originally set by this board on December 15, 2015 was $75,898.80 and fringe benefits were
$13,396.14, be amended so that the sheriff’s salary is increased by the sum of $15,121.60 and
fringe benefits are increased by $2,211.15 commencing January 5, 2016 through December 31,
2016, with the increase funding from the Operation Stonegarden 2014 and 2015 grant contingent upon the following:
- That the Operation Stonegarden 2014 and 2015 grant funding be available; and
- That the sheriff works, in addition to his regular duties, eight (8) hours per week of said
Operation Stonegarden 2014 and 2015 grant.
At such time that the Operation Stonegarden 2014 and 2015 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2014 and 2015 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 15, 2015.
NORTHERLY PARK AND PUBLIC WORKS
Commissioner Hanson informed the board that the DNR notified the county that there will be a “Revert Clause” on the deed when the land is transferred from the State to the County stating that if the county does not want the land that it will return back to the State.
Commissioner Arnesen inquired if the Public Works department gives a recap of 2015 projects and upcoming 2016. The consensus of the board was that they would like an update on past and present projects.
RECESS
With no further before the board, Chairman Moorman called the meeting to recess at 11:20 a.m.
ATTEST: APPROVED:
______________________ ____________________________
County Auditor/Treasurer Chairman of the Board
Lorene Hanson Ken Moorman
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Commissioner Proceedings
January 12, 2016
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 12, 2016, in the Commissioners’ Room at the Government Center.
Call to Order
Chairman Moorman called the meeting to order at 9:02 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Tom Hanson, Patty Beckel, Ken Moorman and Ed Arnesen. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Maxi Van.
APPROVAL of Consent Agenda
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: Joanna Onstad to Duluth on March 1-2 for Grief Facilitators Meeting on March 1-2.
Approval of Minutes
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of December 30, 2015 and January 5, 2016.
AMEND AGENDA
Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson, and carried unanimously to amend the agenda and add Employee Performance Review form.
AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows:
Revenue $ 134,332.26
Road & Bridge $ 78,388.78
Co. Devlop $ 1,000.00
Solid Waste $ 36,913.84
EDA $ 884.56
251,519.44
WARRANTS FOR PUBLICATION
Warrants Approved On 1/12/2016 For Payment 1/15/2016
Vendor Name Amount
Cenex Co-Op Services,Inc 4275.71
Computer Professionals Unlimited Inc 3,193.00
Emergency Communications Network, LLC 7,500.00
Hasler 4,000.00
Howard’s Oil Company 3012.16
Insight Technologies, Inc 9,109.00
Mactek Systems Inc 2,681.00
Mar-Kit Landfill 9,411.75
Mn Assn Of Counties 3,854.00
Mn Counties Computer Co-Op 11,715.19
Mn Counties Information System 2,142.50
MN Counties Intergovernmental Trust 136,408.00
R & Q Trucking, Inc 3,805.10
Valley Med Flight, Inc 16,400.00
Voyageurs Comtronics, Inc 2,640.00
Woody’s Service 2,625.38
Xerox Business Services LLC 5607.77
49 Payments less than 2000 23,138.88
Final Total: 251,519.44
Further moved to authorize the payment of the following auditor warrants:
December 31, 2015 $ 11,389.11
December 31, 2015 $ 45,435.69
January 6 2016 $ 94,417.63
$151,242.43
Rinke-Noonan
Retainer
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to pay Rinke-Noonan Law firms monthly retainers for legal services for 2016.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasurer to pay Rinke-Noonan Law Firms retainers agreement for 2016 and authorize Chairman Moorman to sign.
Maxi Van
County Auditor/Treasurer, Lorene Hanson met with the board inquiring about the disposition of the 2001 Diamond Maxi Van. Lorene informed the board that Paul Bunyan Transit no longer has any need for the bus. Lorene explained that there is a procedure with MN Dot Transit, that they retain interest in all capital assets funded with Federal Transit funds, thus requiring approval for disposition or transfer. Commissioner Moorman will look into to see if some eligible organization within the county may be interested in the van.
LAND AND WATER PLANNING
Scott Kern Letter
Land and Water Planning Director, Josh Stromlund met with the board to discuss the letter the board received from Scott Kern in regards to conditional use permits issued to Sportsman’s Lodge. The board requested that Land and Water Planning Director view the property and determine if the conditions of approval are in compliance, and if so to write a letter to Scott Kern on his findings, and refer him to the Lake of the Woods County Zoning Ordinance for appeal process if he so elects.
HUMAN RESOURCES
Reporting Status
Human Resource Director, Karen Ose, and MIS Director, Peder Hovland discussed the potential transfer of duties of Maintenance Supervision to the MIS department with stipulation of hiring a full time Help Desk Technician. The duties of bids/contracts of Building Maintenance will remain with the Public Works Director.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the transfer of Maintenance Supervisor to the MIS Director, Peder Hovland effective January 12, 2016, and the duties of bids/construction contracts of Building Maintenance to remain with Public Works Director, Tim Erickson.
Help Desk Technician
Human Resource Director, Karen Ose, and MIS Director, Peder Hovland met with the board requesting adding another full time position for day to day operations of tech support for staff. The county hired GIS Specialists and that position has not had time to work on the projects that he was hired for, for his time is being spent helping with support on a daily basis. The board requested a Work Session to review the past eight months of work load and review cost associated with new position.
SOCIAL SERVICES
Claims
Social Service Director, Amy Ballard met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims:
Commissioners’ Warrants $ 10,179.07
Commissioners’ Warrants $ 3,083.70
Commissioners’ Warrants $ 33.13
RECESS
The meeting was called to recess at 10:36 a.m. and reconvened at 10:40 a.m. as follows:
MIS DIRECTOR
Data Storage
MIS Director, Peder Hovland met with the board to discuss the end of life Data Storage contract that was discussed previously with the board and now the cost of the five year contract would save $3,000, which would bring the contract to $14,600.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the five year contract with Cyber Advisors Inc. in the amount of $14,600 as budgeted.
Data Storage Cabinet
MIS Director, Peder Hovland informed the board that the department is need of a Data Storage cabinet, which would cost $2,000.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to authorize MIS Director, Peder Hovland to purchase a Data Storage cabinet in the amount of $2,000 with funding from the 911 fund.
Correspondence
Chairman Moorman reviewed the Open Meeting Law handouts with the board.
Committee Report
Commissioner Hanson informed the board that MRCC is still working on the memorandum of understanding with AMC.
Recess
With no further business before the board, Chairman Moorman called the meeting to recess at 11:09 a.m.
Attest: Approved: January 26, 2016
__________________________________ ______________________________
Lorene Hanson, County Auditor/Treasurer Kenneth Moorman Chairman of the Board
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Commissioner Proceedings
January 26, 2016
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 26, 2016, in the Commissioners’ Room at the Government Center.
Call to Order
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Tom Hanson, Patty Beckel, Ken Moorman and Ed Arnesen. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: MRCC and travel for Hazardous Waste Training.
APPROVAL of Consent Agenda
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: for Boyd Johnson to attend the Mn/DOT Survey Technical Workshop on March 15-17, in Brainerd; Ted Furbish to attend the 2016 Spring Solid Waste Landfill Operator Refresher Training on April 7, in Shakopee; Josh Stromlund and Lorene Hanson to attend Drainage and Wetland Conference in St. Cloud on February 10-11; Josh Stromlund to attend the WCA Rule Making Session in St. Paul on February 2-3; Josh Stromlund to attend the WCA Rule Making Session in St. Paul on February 23-24; Lorene Hanson to attend AMC meeting on January 28-29 in Alexandria; Lorene Hanson to attend MACO conference on February 2-5 in St. Paul; Brock Stebakken, Barry Bailey and Todd Canfield to attend Household Hazardous Waste in Duluth on April 5; Ted Furbish to attend Household Hazardous Waste in Brainerd on March 16.
Approval of Minutes
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of January 12, 2016.
AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows:
Revenue $ 100,425.57
Road & Bridge $ 13,659.52
Natl Resc Enhanc $ 244.50
Solid Waste $ 5,874.02
EDA $ 1,732.93
121,936.54
WARRANTS FOR PUBLICATION
Warrants Approved On 1/26/2016 For Payment 1/29/2016
Vendor Name Amount
Black Box Corporation 2,326.94
Compass Minerals America 7,498.16
Cyber Advisors Inc 13,127.00
LOW Fair Association 25,000.00
LOW Soil & Water Cons. Dist. 50,065.00
Northern Light Region 2,405.85
Nw Mn Household Hazardous 4,859.90
42 Payments less than 2000 16,653.69
Final Total: 121,936.54
Further moved to authorize the payment of the following auditor warrants:
January 13, 2016 $222,949.81
January 14, 2016 $209,740.01
January 14, 2016 $ (994.87)
January 20. 2016 $ 99,732.57
$531,427.52
Office Fees
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Office Fees.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the Office Fees for the Auditor/Treasurers office.
SOCIAL SERVICES
Claims
Social Service Director, Amy Ballard met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims:
Commissioners’ Warrants $ 21,088.01
Commissioners’ Warrants $ 5,442.84
Child Support Checking Account
Social Service Director, Amy Ballard met with the board requesting approval to open a checking account for Child Support payments.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Social Service Director, Amy Ballard to open a Child Support Checking Account with Border State Bank, account number 4739 and authorize Case Aid, Sheri Stebakken and Case Aid II, Shelley Pepera to sign Border State signature card.
Adult Mental Health Grant
Social Service Director, Amy Ballard met with the board requesting approval to sign the 2016 Adult Mental Health Grant.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the 2016 Mental Health grant and authorize Chairman Moorman and Social Service Director, Amy Ballard to sign.
LAND AND WATER PLANNING
Land and Water Planning Director, Josh Stromlund met with the board to request approval of bid opening for Lake of the Woods County Timber Sale Permit number P4521. Josh informed the board that they received two bids, Barry Hasbargen in the amount of $28,675 and Kit Hasbargen in the amount of $26,470.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to accept the highest bid from Barry Hasbargen in the amount of $28,675 for Lake of the Woods County Timer Sale Permit #P4521.
MRCC
Commissioner Hanson informed the board that there will be a meeting at the Thief River Falls City Hall on February 3, 2016 from 1:00 p.m. -3:00 p.m. to discuss proposed rules for Buffers.
EMERGENCY MANAGEMENT
Sirens and Face Book Page
Emergency Management Director, Jill Olson met with the board to discuss the replacing of Warning Sirens and presented three quotes to the board. Jill informed the board that she will talk with the City of Warroad, and Roseau County and possible Valley Life Flight to see if they would be willing to contribute money for the replacement of Sirens. She is also looking for grants to help with the cost of replacement; Jill also informed the board that she would like to create a Face Book Page for Emergency Management for updates.
Amend Agenda
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add Portable Radio.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the purchase of a Portable Radio in the amount of $500 for Emergency Management Director.
Recess
The meeting was called to recess at 10:03 a.m. and reconvened at 10:10 a.m. as follows:
MRCC
Commissioner Hanson presented the MRCC 2016 Priority Issues Listing to the board.
EXTENSION CONTRACT
Public Works Director, Tim Erickson met with the board requesting approval to sign the lease with Lake of the Woods School for Extension Office space.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to enter into a lease agreement with Lake of the Woods School District for office space for the Lake of the Woods County Extension Office effective January 15, 2016 thru January 31, 2017 with monthly rental charge of $500.00 per month.
HUMAN RESOURCES
Human Resource Director, Karen Ose met with the board and reviewed the Employee Performance Review.
COMMITTEE UPDATES/OLD/NEW BUSINESS
Commissioner Arnesen informed the board that he attended a meeting with Warroad School District in regards to the NorthWest Angle School, informed the board that the Aquatic Invasive Species committee met and discussed the possibility of hiring a part-time inspector for private boat landings. The board reviewed Old/New Business.
Recess
With no further business before the board, Chairman Moorman called the meeting to recess at 11:01 a.m.
Attest: Approved: February 9, 2016
__________________________________ ______________________________
Lorene Hanson, County Auditor/Treasurer Kenneth Moorman
Chairman of the Board