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COUNTY BOARD

July, 2007

Commissioner Proceedings

July 10, 2007

The Lake of the Woods County Board met in regular session on Tuesday, July 10, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson, and Moorman.  Also present were: County Auditor John W. Hoscheid, John Oren, and Sandy Williamson. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the pledge of allegiance.

Motion by Commissioner Bredeson to approve the agenda with the following addition:  EMPG Grant. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the minutes of June 26, 2007, with corrections. Seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

Social Service Director, Nancy Wendler met with the board and requested approval of claims.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Commissioner’s Warrants       $28,102.69

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

MIS Director, Brent Birkeland met with the board for approval of the updated Amended and Restated Joint Powers Agreement with Minnesota Counties Computer Cooperative (MCCC) and signature on the agreement.  The update references MN Statutes that limit individual member liability in joint arrangements.

Motion by Commissioner Bredeson to approve the Amended and Restated Joint Powers Agreement with Minnesota Counties Computer Cooperative (MCCC) and to authorize the County Board Chair to sign contingent on the approval of the County Attorney.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Emergency Management Director, Holly House met with the board and presented the Pandemic Flu Plan for approval.

Motion by Commissioner Bredeson to approve the Pandemic Flu Plan for Lake of the Woods County.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Holly also reviewed the Emergency Management Program Grant (EMPG) with the board in the amount of $7,781. 

Motion by Commissioner Arnesen to approve the EMPG Grant as presented.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block met with the board for approval of the Federal Boating Safety Supplement Grant Agreement and resolution.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 07-07-01

WHEREAS, under the provisions of M.S. 84.085 Subd 1(c), the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, M.S. Section M.S. 84.085 Subd 1 (c) provided for the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of July 1, 2007 through September 14, 2007 in the amount of $6,802.00.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Jenny Moorman, with the Lake of the Woods School Enrichment Program, met with the board requesting funding from the County.  There was discussion regarding what actually is “School –Wide Enrichment Program”.  Jenny explained the various components of the program and how it affects the students in addition to alternative projects for their efforts on learning. The consensus of the Board was to follow the budget protocol and there was no action taken.

The board discussed the 2008 Lake of the Woods County Budget. Chairman of the Board discussed the following. Levy discussion, various funding sources, designated equipment fund, rates by townships to be determined at a later date, increase 3% in county levy,  $50.00 increase in health insurance, 3% salary increase for all non-elected official county employees, and county program aid distribution of funds to remain the same as 2007. All budget request forms should be turned into the Auditor’s office by July 24th. Budget meetings will be held on July 26th, 27th, 30th and 31st, from 7:00 a.m. to 12:00 p.m.

Public Works Director, Bruce Hasbargen met with the board.

The County Board Chair closed the regular meeting at 11:00 a.m. and as advertised opened the Highway Public Hearing at 11:00 a.m.               

The Highway Public Hearing was closed at 12:00 p.m. and the meeting reconvened as follows:

Motion by Commissioner Arnesen to approve the 5-Year Plan as presented by the County Public Works Director.  Seconded by Commissioner Moorman and the same being put to vote was duly carried.

The meeting was recessed at 12:07 p.m. and reconvened at 1:00 p.m. as follows:

Land and Water Planning Director, Josh Stromlund met with the board.  The board discussed the zone change for Mike Reed.  Josh presented the Findings of Fact and Decision:    

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Mike Reed                                                                    Date:  July 10, 2007

Project Proposal:  Applicant is requesting a zone change from a Natural Environment District to a Residential Development District and a Commercial-Recreation District for the purpose of platting a subdivision.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare? YES (X)  NO (  )

Why or why not?  A mandatory Environmental Assessment Worksheet (EAW) has been conducted and all comments were addressed.  The Lake of the Woods County Board of Commissioners issued a “Negative Declaration” on June 12, 2007, therefore; an Environmental Impact Statement (EIS) is not necessary.  The EAW process investigates the possible impacts to fish, wildlife, water and ecologically sensitive resources, land suitability, impact of water quality, erosion and sedimentation potential, traffic capacity and emissions that the project may produce.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                                                                                   YES (X) NO (  )

Why or why not?  This project is not located within the shoreland area of a river or lake.  However, runoff from the road and ditch construction along with the increase in the amount of impervious surface, the runoff will eventually make it to Bostic Creek and Lake of the Woods through the existing county ditches.  As part of the subdivision process, to ensure erosion and sedimentation is controlled on-site, a Stormwater Management Plan will be developed, which will include temporary and permanent erosion control methods.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                                                                                                                                            YES (X)  NO (  )

Why or why not?  Grading and filling activities will consist of constructing roads and ditches, dwellings, out-buildings, and septic systems, which will alter the site’s existing topography, drainage features and vegetative cover.  However, out of the ~110 acres in this proposal, ~6.5 acres will be converted into dwellings and septic systems (54 lots x 2500 sq ft structures + 2800 sq ft septic system), ~ 2.5 acres for driveway (54 x 2000 sq ft), ~9 acres for road and ditch construction (6000 lineal feet x 66’ ROW) and ~1 acre for out-building construction (54 x 768 sq ft).  Total approximate grading and filling activity will be 19 acres.  It is presumed that landowners will take it upon themselves to plant trees shelterbelts which will provide privacy, screening and reduce noise.

4.  Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                                                                             YES (X)  NO (  )

Why or why not?  According to the county’s 100 year floodplain layer, which is generated from the county’s GIS program, the land in question is not located within the floodplain.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                                                                                        YES (X)  NO (  )

Why or why not?  This component has been addressed in the EAW process and will be addressed as part of the Stormwater Management Plan.

6. Is the site in harmony with existing and proposed access roads?        

                YES (X)  NO (  )

Why or why not?  The proposed road design has preliminary approval Highway Engineer.  Modifications or changes, if needed, will be addressed as per the platting process.

7. Is the requested use compatible with adjacent land uses?

                                                        YES (X)  NO (  )

Why or why not?  This area has a history of mixed commercial and residential uses.  There are five resorts located in the immediate area and numerous residential dwellings.  The properties owned by the resorts are commercial zoned and the subdivisions located to the east of the property in question is also commercial zoned but primarily has residential use.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                                                                                        YES (  )  NO (  )

Why or why not?  Not applicable, the project is not located within the shoreland area.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?      YES (X)  NO (  )

Why or why not?  The liquid waste to be generated will consist primarily of waste generated from dwellings.  The property (other than the wetland areas) has adequate soils to handle some type of septic system.  Dwellings will be sized according to Chapter 7080.  Industrial wastewater treatment systems receiving nonhazardous wastes and systems serving facilities not classified as dwellings are regulated by the United States Environmental Protection Agency as Class V injection wells under Code of Federal Regulations, title 40 parts 144 and 146.  These federal regulations, along with Chapter 7080, cover systems serving other establishments and systems serving more than 20 persons.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                      YES (  )  NO (  )

Why or why not?  Not applicable, the project is not located within the shoreland area.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                                                                                          YES (X)  NO (  )

Why or why not?  Adjacent properties have individual wells and the property (other than the wetland areas) has adequate soils to handle some type of septic system.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                                                                                                                                         YES (  )  NO (  )

Why or why not?  Not applicable, the project is not located within the shoreland area.

If all answers to the Findings of Fact-Criteria are “Yes” the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  The recording of the zone change request be submitted simultaneously with the recording of the final plat to ensure that each lot and block designation is finalized.

Approved  (X)       Denied  (  )

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

Motion by Commissioner Patty Beckel to approve the zone change, requested by Mike Reed, from a Natural Environment District to a Residential Development District and a Commercial-Recreation District for the purpose of platting a subdivision; with the condition that the zone change be recorded simultaneously with the recording of the final plat to ensure that each lot and block designation is finalized.  Seconded by Commissioner Moorman and the same being put to a vote was duly carried.

Land and Water Planning Director, Josh Stromlund reviewed approved conditional use permits for Terry Senkyr, Cindy Snobeck and William Schillewaert.

Terry Senkyr:  Conditional Use Permit review – no violation, will revisit as needs arise.

Cindy Snobeck:  Conditional Use Permit review – no complaints at this time.

William Schillewart: Conditional Use Permit review – Josh is to get further information on the                                      commercial operation and vegetative buffer and contact William Schillewaert.

Land and Water Planning Director, Josh Stromlund presented the 2008-2009 Challenge Grant Application and stated the County will receive $11,553.

Land and Water Planning Director, Josh Stromlund & Corryn Trask, with the Lake of the Woods Soil & Water District, gave an update on the Bostic Creek Watershed. They reviewed where we are at the present time and where we are headed with all the government agencies, necessary prevention and possible solutions. Land and Water Planning Director, Josh Stromlund is to continue to update the Board of Commissioners of their progress.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

It was the consensus of the board to pull claim number 1069 for further review at the next regular board meeting July 24, 2007.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

                                    Revenue                      $     37,385.88   

                                    Road & Bridge           $     97,470.23

                                    County Development $           200.00

                                    Solid Waste                 $     20,246.29

                                                                        $   155,302.40    

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  7/10/2007 FOR PAYMENT  7/13/2007

       AMOUNT   VENDOR NAME                                                   AMOUNT   VENDOR NAME

          675.00 SAMUAL ALBRECHT                                                 359.96 AMERI PRIDE LINEN & APPAREL SE

        1734.95 ANDY’S GARAGE, INC.                                             675.00 ASSN OF MN COUNTIES

        1203.18 RUSS BARRETT                                                    25845.10 BORDUN TRUCKING, LTD

          519.83 BREEZY POINT RESORT                                         308.21 CANON FINANCIAL SERVICES

        3174.09 CO-OP SERVICES, INC.                                         4612.50 KELLY COLE

          645.59 DEAN’S HARDWARE                                               6956.25 EARTHWORKS CONTRACTING INC

        1200.00 CITY FARGO, NORTH DAKOTA                            3937.50 KEN FISH

          330.00 JOHN HAGLUND                                                     4781.25 HASBARGEN FARMS INC

        3605.00 BYRON HAUGER                                                      590.00 HIBBING COMMUNITY COLLEGE

        4568.79 HOWARD’S OIL COMPANY                                      359.47 CHARLES KOTHRADE

          846.05 LAKE OF THE WOODS FOODS                              780.85 LAKES GAS CO.

        8625.00 LAVALLA SAND & GRAVEL INC                               597.10 LOCATORS SUPPLIES INC

        2273.73 LOW HIGHWAY DEPT                                              302.67 LUTHERAN SOCIAL SERVICE OF MN

      11908.80 MAR-KIT LANDFILL                                                   520.65 MARVIN HOME CENTER

          540.16 JIMMY MCCOURT                                                     984.55 SCOTT MCKAY

        4762.50 TIM MIOVAC                                                            4279.14 MN COUNTIES COMPUTER CO-OP

        2500.00 MN MUNICIPAL UTILITIES ASSOC                          300.00 MN OFFICE OF ENTERPRISE TECHNO

          330.00 MN POLLUTION CONTROL AGENCY                     460.99 JEROME MOLINE

        2677.51 LAW MOREN                                                           3975.00 NORMAN JOHNSON TRUCKING, INC.

          404.17 NORTHERN FARMERS CO-OP                               700.00 NORTHLAND COMMUNITY & TECHNICA

          320.28 NORTHWEST MECHANICAL SERVICE I               2027.40 LESLIE PULLAR

          703.77 QUILL CORPORATION                                           1820.72 R & Q TRUCKING, INC

          320.47 REED’S SPORTING GOODS                                  1750.00 RINKE-NOONAN

          946.38 RODERICK RONE JR                                             1000.00 SCHOOL DISTRICT–390

        1750.00 SJOBERG’S INC                                                      5160.51 STRATA CORP, INC

        4725.00 T & M SALES  DBA                                                   5016.96 UAP DISTRIBUTION INC

        1200.00 UND FORENSIC PATHOLOGY                              1003.20 US FOOD SERVICE

        2640.00 VOYAGEURS COMTRONICS, INC                          625.00 WIDSETH SMITH NOLTING&ASST INC

        3145.70 WOODY’S SERVICE

57 PAYMENTS LESS THAN  $300       7,296.47

FINAL TOTAL   $155,302.40

Further moved to authorize the payment of auditor’s warrants as follows:

                                    June 26, 2007              $       3,100.54

                                    June 29, 2007              $       1,497.50

                                    July 3, 2007                 $     98,639.27

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

County Auditor, John W Hoscheid reviewed DNR Ditch correspondence with the board.  The County Board requested the Auditor’s office to respond to the Administration Law Judge by July 18, 2007.

Commissioners Bredeson and Patty Beckel updated the board of the last department head meeting.  Discussed topics were:

  1. Passports;
  2. Human Resource office; County Auditor, John W Hoscheid was requested to RFP for a Contract Human Resource person for two days a week;
  3. Consent agenda discussion;
  4. Attorney discussion – fulltime vs. part-time;
  5. Flexible Department Heads schedules;
  6. Leadership and Strategic planning document – to be addressed next board meeting

Commissioner Arnesen updated the Board on his meeting with US Representative Collin Peterson and US Senators Amy Klobuchar and Norm Coleman.

The Commissioners agreed to have the Comprehensive Land Use Planning Board Committee to work with the DNR land exchange program and update the board regularly.

Motion by Commissioner Arnesen to add Commissioner Moorman to the Comprehensive Land Use Planning Board Committee.  Seconded by Commissioner Patty Beckel and the same being put to a vote was duly carried.  It was noted that with three commissioners on the Comprehensive Land Use Planning Board Committee, scheduled meetings will be posted.

Correspondence was reviewed regarding the NW Gasifier Project.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 3:40 p.m.

Attest:                                                             Approved: July 24, 2007

________________________________        ____________________________________

John W Hoscheid                                          Todd Beckel

County Auditor                                             Chairman of the County Board

Commissioner Proceedings

July 24, 2007

The Lake of the Woods County Board met in regular session on Tuesday, July 24, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners, Patty Beckel, Todd Beckel, Arnesen, Moorman and Bredeson. Also present were County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Sandy Williamson and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion by Commissioner Bredeson to approve the agenda with the following addendum items: consideration of claim number 1069, which was pulled from July 10, 2007 meeting, Highway software, budget items, City of Williams and Baudette deeds and union discussion.   Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: travel for Holly House to Breezy Point on September 16-19 for MN Association of Emergency Managers Conference; Janet Rudd to St. Cloud on September 13-14 for Annual MDRA Conference; Marti Carlson to Bemidji on September 5-7 for District 2 Highway Accountants meeting; Bill Sindelir to Breezy Point on September 26-29 for MN/DOT Right of Way Professionals Workshop; Bruce Hasbargen to Grand Rapids on September 13-14 for MN Solid Waste Administrators Association Annual Conference. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the minutes of July 10, 2007.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board for approval of claims, lawful gambling for Ducks Unlimited, approval of claim number 1069 from the July 10, 2007 meeting, budget dates and update on deeds for the City of Williams and Baudette.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

                                                Revenue                      $           184,550.28

                                                Road & Bridge           $            147,359.60

                                                County Development  $                   241.64

                                                Solid Waste                 $                 4,29075

                                                                                                  184,550.28

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  7/24/2007 FOR PAYMENT  7/27/2007

       AMOUNT   VENDOR NAME                                                  AMOUNT   VENDOR NAME

          710.97 RUSS BARRETT                                                      8307.00 CERES EQUIPMENT INC

      13063.93 CO-OP SERVICES, INC.                                         1500.00 KELLY COLE

      14868.89 CONTECH CONSTRUCTION PRODUCTS             509.63 CUSTOM AUTOBODY AND REPAIR

          712.50 EARTHWORKS CONTRACTING INC                      700.00 ERICKSON TIMBER PRODUCTS

        1443.75 KEN FISH                                                                   750.00 LEE HANCOCK

          712.50 HASBARGEN FARMS INC                                      7385.00 HOFFMAN, DALE, & SWENSON, PLLC

        1425.00 LAVALLA SAND & GRAVEL INC                               370.62 LUTHERAN SOCIAL SERVICE OF MN

          712.50 TIM MIOVAC                                                              380.67 MN OFFICE OF ENTERPRISE TECHNO

          300.00 MN SOCIETY OF PROFESSIONAL ENG               3307.20 MONITOR TIRE DISPOSAL, INC

        1537.50 NORMAN JOHNSON TRUCKING, INC.                   800.00 NORTH EAST TECHNICAL SERVICE,I

        4989.69 NORTHWEST ANGLE&ISLAND FREIGHT              340.19 OFFICE DEPOT

        1294.02 POWERPLAN                                                             700.00 PRO-WEST & ASSOCIATES, INC

          453.93 ROAD MACHINERY & SUPPLIES CO                    2545.35 SOFTWARE HOUSE INTERNATIONAL,

        1096.11 STRATA CORP, INC                                                1441.13 GEORGE SWENTIK

          712.50 T & M SALES  DBA                                                 86613.53 TRI-CITY PAVING INC

      15391.64 UNIVERSITY OF MN                                               1265.22 WALKER PIPE & SUPPLY

          782.75 WAYNE’S BODY SHOP-DBA                                    515.08 WEST GROUP

                                    50 PAYMENTS LESS THAN  $300       8,352.61                                     FINAL TOTAL…….    $185,991.41  *

Further moved to authorize the payment of auditor’s warrants as follows:

                                                July 10, 2007             $       2,615.05

                                                July 10, 2007               $      59,556.84

                                                July 18, 2007               $     14,893.88

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The board discussed claim number 1069, which was pulled from July 10, 2007 meeting.

Motion by Commissioner Arnesen to approve the claim against the county as follows:

                                                Revenue          $1,441.13

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen that all appointed committee members need to have board approval for payment by the county prior to overnight travel/out of state travel.  Seconded by Commissioner Patty Beckel and the same being put to vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the application for exempt gambling for Lake of the Woods Ducks Unlimited for a raffle, which well be held at Sportsman’s Lodge on September 15, 2007.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The board discussed the upcoming department budget session.  The protocol will be that each department head should bring in the number of employees of which they request a step increase and the associated cost of each, bring in any major budget changes with explanation of why; and the department heads personal request of increase.

County Auditor John W. Hoscheid discussed the City of Baudette lots in which the City needs to provide the Department of Revenue with the name of the Housing Regional Development Authority according to MN Statue 469; the City of Williams deed for the Madoll lot was discussed and is in the process of being resolved by the State; John informed the board that he has had two requests for the RFP for the Human Resource Director.

Social Services Director, Nancy Wendler met with the board and requested approval of claims and discussed the Prepaid Medical Assistance Program (PMAP).

Motion by Commissioner Bredeson to approve the claims against the county as follows:

                                                Commissioner’s Warrants       $31,096.56

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the BluePlus Prepaid Medical Assistance (PMAP) request for proposal.  Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

The board discussed the Government Center North’s window replacement.  The consensus of the committee was to go with the Infinity fiberglass replacement windows by Marvin Windows.  The contractor would be JD’s United States Seamless, Inc. out of Roseau MN, because they are the local contract installers for this area.

Motion by Commissioner Arnesen to accept the bid of JD’s United States Seamless Inc. for option 2 of the proposal for $24,120.00 for Marvin’s Infinity windows with the funding from the Social Services reserves.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Northwest Community Action Director, John Wynn met with the board requesting approval of Minnesota Small Cities Development Program Contract, Resolutions of adoption of Residential Antidisplacement and Relocation Assistance Plan, Excessive Force Policy and Fair Housing Plan; motion to authorizing Chairman Todd Beckel to sign the certification for a drug-free workplace.

Motion by Commissioner Moorman to enter into the Administrative Services Contract between Lake of the Woods County and Northwest Community Action, Inc. for the Minnesota Small Cities Development Program for establishing a “Buy-Fix-Sell program and authorize Chairman Todd Beckel to sign.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 07-07-01

Adoption of Residential Antidisplacement and Relocation Assistance Plan

BE IT RESOLVED the Lake of the Woods County Board of Commissioners hereby adopts the Residential Antidisplacement and Relocation Assistance Plan for Lake of the Woods County, Minnesota.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to authorize Chairman Todd Beckel to sign the Certification for a Drug-Free Workplace according to the Department of Housing and Urban Development (HUD) certification.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The following Resolution was offered by Commissioner Bredeson and moved for adoption:

Resolution No. 07-07-02

Prohibition of the use of Excessive Force

WHEREAS, Lake of the Woods County has received federal funding through the Minnesota Small Cities Program (SCDP) under the HUD Community Development Block Grant Program (CDBG) and,

WHEREAS, Section 519 of the Department of Veteran Affairs and U.S. Department of Housing and Urban Development, and Independent Agencies Appropriations Act of 1990 requires that all CDBG recipients adopt and enforce a policy to prohibit the use of excessive force by law enforcement agencies within the recipient’s jurisdiction against any individuals engage in non-violent civil rights demonstrations; and

WHEREAS, all recipients of CDBG funds are further required to follow a policy of enforcing applicable state and local laws against physically barring entrances or exits to a facility that is the subject of a non-violent protest demonstration; and

WHEREAS, the Lake of the Woods County endorses a policy prohibiting the use of excessive force and will inform all law enforcement agencies within its jurisdiction of this policy,

NOW, THEREFORE, BE IT RESOLVED, Lake of the Woods County hereby prohibits any law enforcement agency operating within its jurisdiction from using excessive force against any individuals engaged in nonviolent civil rights demonstrations.  In addition, Lake of the Wood County agrees to enforce any applicable state or local laws against physically barring entrances or exits from a facility or location that is the subject of a non-violent protest demonstration.  Lake of the Woods County further pledges enforcement of this policy within its jurisdiction and encourages any individual or group who feels that Lake of the Woods County has not complied with this policy to file a complaint.

Information and assistance relative to excessive force complaints shall be provided by calling the Lake of the Woods County Auditor’s Office at 218-634-2836.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following Resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 07-07-03

Adoption of Fair Housing Plan

BE IT RESOLVED, the Lake of the Woods County Board of Commissioners hereby adopts the Fair Housing Plan for Lake of the Woods County, Minnesota.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

The meeting was called to recess at 10:12 a.m. and reconvened at 10:20 a.m. as follows:

Bud Hansen and Larry Olson, representing the Oktoberfest Committee met with the board to discuss the Community Service Storage Building, which was previous discussed with the board back in November of 2005.  They presented the board with the proposed plans and estimated cost for the concrete and building materials.  The board still supports the possibility of the construction of the building; however, they would like representatives from the Lake of the Woods Fair Association to meet with them to discuss more details.

MIS Director, Brent Birkeland met with the board to update them on the last Technology Committee meeting.  The committee discussed the creation of a Technology Fund for perpetual countywide technology procurement.  The committee agreement was that the delivery of services and public data online was a top priority along with internet access to maps, documents and tax records.  Brent explained that in the next month, the committee would review expenditures over the last few years and attempt to identify immediate and future costs that will allow for cost effective, cross departmental technology that would draw from a permanent funding process such as the Technology Fund.

Land and Water Planning Director, Josh Stromlund met with the board requesting that a Public Hearing be set to review proposed ordinance changes.

Motion by Commissioner Arnesen to set a public hearing for August 28, 2007 at 1:10 p.m. to review the proposed ordinance changes.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval for purchases of a computer, software and an excavator.

Motion by Commissioner Bredeson to authorize the Public Works Director to purchase a computer not to exceed $2,000 for the highway department.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to authorize Pubic Works Director to purchase the AutoCAD software updates up to $11,500 from the highway department’s budget.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to authorize the Public Works Director to purchase and excavator not to exceed $135,000 for the highway department.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The meeting was called to recess at 11:45 a.m. and reconvened at 1:00 p.m. as follows:

The board discussed the meeting with the Union Representative requesting the board to consider performance evaluation for step increases.  No board action was taken.

Interim County Attorney, Michelle Moran met with the board to update them on how things were working out in the office.  The board requested that she meet with them once a month. (some conflicts may occur due to scheduling problems).

The following committee updates were given:  Airport Commission purchased a fuel truck; Building Committee discussed storage space for vehicles and Joint Powers Natural Resource board hired an attorney for the DNR rule changes for ditch payments.                                                                            

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 1:58 p.m.

Attest:                                                                         Approved:       August 14, 2007

_________________________                                  _____________________________

John W. Hoscheid, County Auditor                           Todd Beckel, Chairman

Special County Board Meeting

July 30, 2007

The Lake of the Woods County Board of Commissioners met in special session on Monday, July 30, 2007, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel and Ken Moorman.  Absent was Commissioner Bredeson. Also present was County Auditor John W Hoscheid.  Chair Todd Beckel called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance.  Chair Todd Beckel laid the ground rules for the upcoming budget, these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion by Commissioner Patty Beckel to approve the agenda for the special meeting today with additions.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Meeting with the board to discuss budgets and salaries were the following departments:  MIS, Treasurer, Land & Water, Recorder, Assessor, Emergency Management, Sheriff and Social Services.

There was discussion of potential funding for ANI.  Commissioner Patty Beckel to facilitate the same and report back to the board.

The next special board meeting to discuss budgets will be Tuesday, July 30, 2007.

There being no further business before the Board, Chair Todd Beckel declared the meeting in recess at 1:00 p.m.

Attest:                                                  Approved:  August 14, 2007

______________________________        ___________________________________

John W Hoscheid                                             Todd Beckel

County Auditor                                     Chair of the County Board

Special County Board Meeting

July 31, 2007

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 31, 2007, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel and Ken Moorman.  Absent was Commissioner Bredeson. Also present was County Auditor John W Hoscheid.  Chair Todd Beckel called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance.  Chair Todd Beckel laid the ground rules for the upcoming budget, these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion by Commissioner Arnesen to approve the agenda for the special meeting today with additions.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Meeting with the board to discuss budgets and salaries were the following departments:  Auditor, Veterans Service Officer, Extension and Highway.  Other budgets discussed were Maintenance, Attorney and misc departments.

Motion by Commissioner Todd Beckel to support and approve the request for twenty (20) days donation of vacation for a catastrophic illness.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The Commissioners requested the County Auditor to review and provide salaries for elected officials and department heads from the data base.

Discussion regarding tax levies was had, and for budget purposes only, to calculate 4% increase for County levy and 10% increase for Township Road & Bridge levy.  The proposed levy will be finalized at the next budget meetings.   

The next special board meetings to discuss budgets will be Monday, August 6th and Tuesday, August 7th, starting at 7:00 a.m.

There being no further business before the Board, Chair Todd Beckel declared the meeting in recess at 1:00 p.m.

Attest:                                                  Approved:  August 14, 2007

______________________________        ___________________________________

John W Hoscheid                                             Todd Beckel

County Auditor                                     Chair of the County Board