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COUNTY BOARD

July, 2009

Commissioner Proceedings 

Special County Board Meeting

July 9, 2009  

The Lake of the Woods County Board of Commissioners met in special session on Thursday, July 9, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center. Call to Order Chair Patty Beckel called the meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel and Moorman.  Absent was Commissioner Hanson.  Also present was County Auditor John W Hoscheid.  Chair Patty Beckel laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented. Approval of Agenda Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations Motion was made by Commissioner Moorman to close the regular session at 7:05 a.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. The following were present in closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel and Moorman.  Absent was Commissioner Hanson.  Also present were: County Auditor, John W Hoscheid and Human Resource Director, Wade Johannesen.    Motion was made by Commissioner Moorman to close the closed session at 7:30 a.m. and open the regular session.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Note:   The entire closed meeting was recorded by Human Resource Director, Wade Johannesen. The meeting reconvened at 7:31 a.m. Health Insurance Human Resource Director, Wade Johannesen met with the County Board to discuss health insurance options.  The County Board had questions for the consultants and requested Wade to inquire and report back to the board.   Highway Restructure The County Board discussed highway restructuring.  No action was taken at this time and this will be placed on the next budget agenda. County TV The County Board discussed the County TV and the process of proceeding forward including the initial down payment to Voyageurs Comtronics.  Motion was made by Commissioner Arnesen to make the initial 50% down payment of $ 78,780.24 for the County TV digital translator equipment upgrade, with the funding coming from the revenue fund out of the unallocated department.  The motion was seconded by Commissioner Moorman and the same being put to a vote carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel and Moorman.  Against:  Commissioner Todd Beckel. Budget Process The County Board discussed the Budget Policy, Goals & Objectives for 2010. Department Heads The County Board reviewed the Budget Policy and process for 2010 with all available department heads. Next Meeting The next special board meeting to discuss budgets will be Tuesday, July 21, 2009, at 7:00 a.m. Recess The meeting was called to recess at 9:58 a.m. and reconvened at 10:58 a.m. as follows: Recess There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 11:00 a.m. Attest:                                                             Approved:  July 14, 2009   ______________________________            ___________________________________John W Hoscheid                                          Patty BeckelCounty Auditor                                             County Board ChairCommissioner ProceedingsJuly 14, 2009 The Lake of the Woods County Board met in regular session on Tuesday, July 14, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to Order   Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren. Approval of Agenda Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Consent Agenda Motion was made by Commissioner Hanson to approve the consent agenda, with changes, for travel: Dale Boretski to St. Cloud on July 19th – 24th for Appraisal Principles Course, on August 2nd – 7th for Appraisal Procedures Course and on August 16th – 21st for Mass Appraisal Basics; Joy Lindquist to St. Cloud on July 29th – 30th for Vanguard MN workshop and Josh Stromlund to Grand Rapids on August 5th – 6th for Leadership Training.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.   Approval of Minutes   Motion was made by Commissioner Moorman to approve the minutes of June 23rd regular board meeting; June 23rd County Ditch 1 public meeting, with changes and July 9th regular board meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Social Service Director, Nancy Wendler   ClaimsSocial Services Director, Nancy Wendler met with the County Board requesting approval of claims. Motion was made by Commissioner Todd Beckel to approve the following claims against the county:                                                 Commissioners’ Warrants          $ 20,480.65                                                 Commissioners’ Warrants         $ 12,109.81                                                                                                                The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.               County Auditor   ClaimsCounty Auditor, John W Hoscheid met with the County Board and requested approval of claims.  Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented, with the exception of claim number 1782 which was to be discussed later in the meeting.                                                 Revenue                                    $  45,877.52                                                Road & Bridge                         $128,822.65                                                Ditch                                         $       840.00                                                Taxes                                         $         34.00                                                Solid Waste                              $  25,776.73                                                                                                  $201,350.90 WARRANTS FOR PUBLICATIONWARRANTS APPROVED ON  7/14/2009 FOR PAYMENT  7/17/2009        AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME        1216.80 ANDY’S GARAGE, INC.                                                           1600.00 ANOKA COUNTY          509.65 AUTO VALUE BAUDETTE                                                         379.50 JOHN BEY        1120.00 BLUE MAXX RECYCLING                                                         434.18 BRAD’S PLUMBING & HEATING, INC          342.99 CANON FINANCIAL SERVICES INC                                    10584.80 CENEX CO-OP SERVICES, INC.        6268.75 KELLY COLE                                                                              600.00 CORPORATE HEALTH SYSTEMS, INC        4348.03 CROP PRODUCTION SERVICES                                          2009.56 DODDS LUMBER        6353.75 EARTHWORKS CONTRACTING INC                                    1675.00 ELECTION SYSTEMS & SOFTWARE, I        6056.25 FERRIOR LOGGING, INC                                                      6438.75 KEVIN FISH        6311.25 MARK FISH                                                                            21500.00 FORT DISTRIBUTORS LTD          333.29 FRONTIER PRECISION INC                                                     987.30 GCR TIRE CENTER        1200.00 LEE HANCOCK                                                                        6141.25 HASBARGEN FARMS INC          578.43 BRUCE HASBARGEN                                                                336.86 HOLTE IMPLEMENT, INC        5156.24 HOWARD’S OIL COMPANY                                                      574.99 JOHNSTON FARGO CULVERT INC        6205.00 LAVALLA SAND & GRAVEL INC                                               360.00 LAW ENFORCEMENT TRAINING SERVI          444.36 LOW FOODS                                                                           4178.83 LOW HIGHWAY DEPT      11491.20 MAR-KIT LANDFILL                                                                 3834.14 MINISTER OF FINANCE        5248.75 TIM MIOVAC                                                                            1275.00 MN ASSN OF ASSESSING OFFICERS        1662.56 MN COUNTIES COMPUTER CO-OP                                       331.31 MN DEPT OF NATURAL RESOURCES          375.00 MN OFFICE OF ENTERPRISE TECHNO                                 450.00 MN STATE DEPT OF PUBLIC SAFETY        5335.50 LAW MOREN                                                                           1078.80 MSOP-MN SEX OFFENDER PRGRM-462        6290.00 NORMAN JOHNSON TRUCKING, INC.                                 3542.39 NORTH EAST TECHNICAL SERVICE,I          497.70 THE NORTHERN LIGHT                                                           530.64 NORTHERN RESOURCES COOPERATIVE        3439.99 NORTHWEST ANGLE&ISLAND FREIGHT                              343.52 NORTHWEST MECHANICAL SERVICE I        6311.25 GEORGE OLSON                                                                      335.97 JEFFREY PELLAND        3220.32 R & Q TRUCKING, INC                                                             584.49 RODERICK RONE JR          404.00 ROSEAU COUNTY COOPERATIVE ASSN                              538.56 RUTTGERS SUGAR LAKE LODGE        1750.00 SJOBERG’S INC                                                                      5749.99 STRATA CORP, INC          363.25 SUN MONITORING                                                                   352.64 T R JOBBING          363.00 TRUE VALUE                                                                             300.33 TRUEMAN WELTERS      16225.02 UNIVERSITY OF MN                                                               2640.00 VOYAGEURS COMTRONICS, INC        1391.01 WALLWORK TRUCK CENTER                                                 747.92 WEST GROUP        4955.61 WOODY’S SERVICE49 PAYMENTS LESS THAN  $300       5,145.23****                  FINAL TOTAL…….    $201,350.90  **** Further moved to authorize the payment of the following auditor warrants:                                                 June 23, 2009                           $   15,877.24                                                June 30, 2009                           $ 134,431.75                                                June 30, 2009                           $     8,873.63                                                June 30, 2009                           $   48,012.37                                                                                                                                                                       The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Affidavit for Lost WarrantCounty Auditor, John W Hoscheid presented two affidavits for lost warrants. Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for the Commissioner of Transportation/MN DOT Office of Transit, dated August 15, 2008, in the amount of $ 50.00, without furnishing an indemnifying bond. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to approve the application and affidavit for lost warrant for CDW Government Inc, dated April 30, 2009, in the amount of $ 165.35, without furnishing an indemnifying bond. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   Gambling PermitMotion was made by Commissioner Todd Beckel to approve the application for exempt gambling for the Lake of the Woods Ducks Unlimited Chapter for a raffle, which will be held at Sportsman’s Lodge on September 12, 2009. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Game & Fish License Agent ContractMotion was made by Commissioner Todd Beckel to approve the Amendment No 2 to DNR Game and Fish License Agent Contract, effective upon the date the final required signature is obtained, which amends the ending date to allow for delay in implementation of a new electronic licensing system and allow the current contract to be used until the new system is implemented in March 2010; and further approve County Auditor, John W Hoscheid to sign the same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Legislative TeamMotion was made by Commissioner Arnesen to appoint Commissioners: Todd Beckel and Hanson to the Legislative Team Committee representing the Lake of the Woods County Board; and to appoint Commissioner Moorman as an alternate.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. County Auditor John W Hoscheid to inform Steve Wymore, Superintendent Lake of the Woods School of the appointments from Lake of the Woods County Board of Commissioners. Emergency Manager Emergency Manager Holly House updated the County Board on the amendments to the Joint Powers Agreement Governing the Northwest Minnesota Regional Radio Board. The following resolution was offered by Commissioner Todd Beckel and moved for adoption:   Resolution Approving Amendmentsto theJoint Powers AgreementGoverning the Northwest Minnesota Regional Radio Board         Resolution 09-07-01   WHEREAS; Lake of the Woods County is a member of the Northwest Minnesota Regional Radio Board; and WHEREAS; the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board provides that all modifications to the Agreement require approval by all parties to the Agreement by adoption of a resolution; and WHEREAS; the Minnesota Counties Insurance Trust has recommended two modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board; and WHEREAS; the Northwest Minnesota Regional Radio Board recommends the adoption of the recommended modifications; and WHEREAS; the recommended modifications have been attached to this Resolution; NOW, THEREFORE, BE IT RESOLVED; that Lake of the Woods County hereby approves the modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board as submitted and recommended by the Northwest Minnesota Regional Radio Board and attached hereto. Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Recess The meeting was called to recess at 9:50 a.m. and reconvened at 10:00 a.m. as follows: Community Support Program (CSP)   RFP – Concerned CitizensArea citizens met with the County Board to voice concerns and posed questions relating to the Community Support Program (CSP) Request for Proposals (RFP).  The County Board and Social Services Director Nancy Wendler updated them on the program and the County’s position.  A group letter was introduced into the official minutes; and various citizens gave testimony to and for the support of the Lake of the Woods County staff and the success of the program.   Recess The meeting was called to recess at 11:00 a.m. and reconvened at 11:10 a.m. as follows: Public Works Director Ditch Authority – County Ditch 1   Motion was made by Commissioner Todd Beckel to close the regular session at 11:11 a.m. and open the Ditch Authority meeting regarding County Ditch 1, prioritized repair projects. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were:  Public Works Director Bruce Hasbargen and County Auditor John W Hoscheid.                    Public Works Director Bruce Hasbargen updated the board on the County Ditch 1 prioritized repair projects.   Motion was made by Commissioner Moorman to authorize the Ditch Inspector/Public Works Director Bruce Hasbargen to proceed with the process of the Department of Natural Resources (DNR) for prioritized repair projects on County Ditch 1.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting at 11:30 a.m. and open the regular meeting.  Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   Oak Harbor Plat Road ConstructionPublic Works Director Bruce Hasbargen updated the County Board on the Oak Harbor Plat Road Construction; follow up from the April 28, 2009 meeting.  Bruce noted that no one had showed up for the meeting.  No action was taken.   Red Lake Tribal CouncilPublic Works Director Bruce Hasbargen discussed with the County Board the possibility of setting up a committee to meet with the Red Lake Tribal Council regarding road construction at the Northwest Angle and other issues.  He requested an available date and time for this meeting to take place.   County Right-of-WayPublic Works Director Bruce Hasbargen updated the County Board on the unauthorized work within the county right-of-way by Pieper Farms.  Bruce and the Interim County Attorney Michelle Moren are to send a letter to Pieper Farms informing them of the required modifications needed to be made.   ClaimsThe County Board discussed claim number 1782 with Public Works Director Bruce Hasbargen.    Motion was made by Commissioner Arnesen to pay claim number 1782 and include this with the commissioner warrants for July 14, 2009.  The motion was seconded by Commissioner Patty Beckel and carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel, Hanson and Moorman.  Against:  Commissioner Todd Beckel.   Enrichment Program Jenny Moorman, Enrichment Program Coordinator met with the County Board requesting financial support for the operating expenses for the Lake of the Woods School Enrichment Program.  The County Board thanked Jenny for the information and stated there would be no board action taken at this time; however they would review this during the budget process.   Recess The meeting was called to recess at 12:20 p.m. and reconvened at 1:05 p.m. as follows:            PLANNING COMMISSION   Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:06 p.m. and open the Planning Commission regarding requests from Les Nelson and Gary Miller. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were:  Land and Water Planning Director Josh Stromlund, County Auditor John W Hoscheid, Les Nelson and Gary Miller.             Land and Water Planning Director, Josh Stromlund reviewed the application from Les Nelson; proposing to move more than 10 cubic yards within the shore impact zone for the alteration of an existing boat ramp.  Josh requested a detailed design from the contractor, which Les agreed to provide.  Josh also presented a letter of support in favor of Mr. Nelson’s proposal. Land and Water Planning Director, Josh Stromlund reviewed the application from Gary Miller; proposing to move more than 10 cubic yards within the shore impact zone for the purpose of repairing a currently failing rock rip-rap project.  Josh also presented a letter of support in favor of Mr. Miller’s proposal. Motion was made by Commissioner Hanson to close the Planning Commission at 1:33 p.m. and open the regular meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Boundary Commission   Commissioner Hanson updated the County Board on the Boundary Commission.  County Surveyor, Don Rasmussen was present for discussion with the County Board.          Motion was made by Commissioner Arnesen to approve the Boundary Commission area in Gudrid Township of Sections 11 and 12, Township 160 N, Range 30 W.  This area consists of: Part A)      The East line of Government Lot 5, Section 12 (West line of James Clementson property) to the West line of Russ Barron property in Government Lot 5, Section 12, all lying North of State Highway 11; and to include the East line of Rodney Gubbels property lying in Government Lot 5 and in the SE ¼ SW ¼, and to the South line of Rodney Gubbels property lying in SE ¼ SW ¼; all lying South of State Highway 11.  The cost of Part A is approximately $7,800 to be allocated to the beneficiaries accordingly. Part B)     The East line of David Thomas property in Government Lot 5, Section 12 to the West line of Jerry Senkyr property in Government Lot 4, Section 11; all lying North of State Highway 11. The cost of Part B is approximately $2,200 to be allocated to the beneficiaries accordingly. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. AMC Leadership Summit   The County Board reviewed the AMC Leadership Summit in Grand Rapids, August 12-14, 2009.  Chair Patty Beckel questioned if anyone would be interested in attending.  Commissioner Todd Beckel will be representing Lake of the Woods County.Lake of the Woods Ambulance Service   Jason Breuer representing the Lake of the Woods Ambulance Service and the LakeWood Regional Healthcare Foundation, met with the County Board requesting financial support.  The County Board thanked him for attending and stated there would be no action taken at this time; however they would review this during the budget process. Wyatt Johnson   Wyatt Johnson met with the County Board requesting a letter of support for Giziibii Resource Conservation & Development Association (RC&D) assistance.  Wyatt discussed the project benefits and the Lake of the Woods Business and Talent Marketing Plan. Motion was made by Commissioner Moorman to approve County Board Chair Patty Beckel to sign a letter of support for “Lake of the Woods Business & Talent Marketing Plan” to be sent to Giziibii Resource Conservation and Development (Giziibii RC&D).   The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Recess The meeting was called to recess at 2:20 p.m. and reconvened at 2:30 p.m. as follows:   County Sheriff   County Sheriff Dallas Block met with the County Board requesting approval for purchasing tires for the Durango and for two spotting scopes. Motion was made by Commissioner Todd Beckel to approve the purchase of tires for the Durango with the funding out of the Sheriff’s department.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the purchase of two spotting scopes with the funding out of the Stonegarden grant.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations   Motion was made by Commissioner Todd Beckel to close the regular session at 2:35 p.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. The following were present in closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present was Human Resource Director, Wade Johannesen.   Motion was made by Commissioner Todd Beckel to close the closed session at 2:45 p.m. and open the regular session.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.   Note:   The entire closed meeting was recorded by Wade Johannesen, Human Resources Director.   The meeting reconvened at 2:46 p.m.Salary & Union Negotiations – Open   Motion was made by Commissioner Arnesen to rescind the following motion from March 11, 2009 Board meeting:  “Motion was made by Commissioner Arnesen to freeze all salary adjustments for 2009. The motion was seconded by Commissioner Todd Beckel and the vote carried as follows:  Voting for: Commissioners Todd Beckel, Arnesen and Patty Beckel; Voting no: Commissioners Moorman and Hanson.” The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to grant all Highway Department Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009, in accordance with the 2009 union contract.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Motion was made by Commissioner Arnesen to grant all Solid Waste  Department Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009, in accordance with the 2009 union contract.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. The County Board of Commissioners would like to express their appreciation for the concessions made by the union during negotiations of the current 2009 through 2011 union contracts with the County.  The County Board of Commissioners expressed continued concerns regarding the long term budget affects resulting from this 2009 increase. Motion was made by Commissioner Todd Beckel to grant all non-union Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  Motion was made by Commissioner Todd Beckel to adjust and adopt the following salary schedule, including longevity for elected officials; with a cost of living increase of $446.40 for the remainder of the year, effective July 12, 2009.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   Elected Officials – Department Heads:Dallas Block               $65,760.46Mark Hall                     50,428.60John W Hoscheid         57,734.64Susan Ney                    50,482.60            Attorney (Half-time)   50,000.00 Motion was made by Commissioner Moorman to adjust and adopt the following salary schedule, including longevity for appointed department heads with a cost of living increase of $446.40 for the remainder of the year, effective July 12, 2009.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.    Appointed Officials – Department Heads:Wayne Bendickson    $61,809.03Brent Birkeland           53,835.94Bruce Hasbargen          93,043.00Holly House                 24,167.84Rick Rone                    17,964.20Josh Stromlund            55,489.73Nancy Wendler            59,579.03   Motion was made by Commissioner Todd Beckel to leave the County Commissioners salaries for 2009 the same and not make any adjustments for 2009. Salaries for the County Commissioners for 2009 remains at $15,300; County Board Chair salary remains at $16,300 for the year 2009 and committee meetings per diem remains at $100 with the exception of budget committee meetings which are at $50 per diem for the year 2009.   The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.             Elected Officials – Commissioners:Ed Arnesen                $15,300.00Todd Beckel                15,300.00Patricia Beckel             15,300.00Tom Hanson                 15,300.00Kenneth Moorman       15,300.00Board Chair                 16,300.00   Old/New Business The County Board discussed the following old and new business:  New:County Assessor Wayne Bendickson met with the County Board requesting approval and funding for training on data conversion from Vanguard Appraisals.  Motion was made by Commissioner Arnesen to approve training on data conversion from Vanguard Appraisals in the amount of $2,400, with the funding coming from the technology fund.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Old:Commissioner Patty Beckel gave an update on the joint meetings with the City of Baudette, LOW School and Lake of the Woods County.  She mentioned that Steve Wymore would like to hold another meeting in the fall. There were no new updates on:Capital and General Expenditure Policy, Boundary Commission, Assessing Agreements, ANI, No Net Loss Policy, Joint Meeting with Roseau County Board, County TV, PILT, Land Acquisition, Community Support Program (CSP), Township Road Inventory.   Committee Reports: The following committee reports were heard and discussed: Public Safety Answering Point (PSAP) – update by Commissioner Todd BeckelNorthern Counties Land Use – update by Commissioner Todd BeckelNorthwest Minnesota Regional Radio Board – update by Commissioner Todd BeckelSoil & Water Conservation District Board – update by Commissioner Todd BeckelMN Pollution Control Agency(MPCA)/Sewer Ordinance – update by Commissioners Patty Beckel and Arnesen  Department Head Meeting – update by Commissioners Patty Beckel and Hanson   Correspondence: Correspondence was acknowledged from: Soil & Water Conservation Board of Supervisors – Joint Meeting RecessWith no further business before the County Board, Chair Patty Beckel called the meeting to recess at 4:03 p.m. Attest:                                                                                                 Approved:       July 28, 2009  ____________________________                                                    ____________________________John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

July 21, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 21, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present were:  County Auditor John W Hoscheid, Human Resource Director Wade Johannesen and Public Works Director Bruce Hasbargen.  Chair Patty Beckel laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Highway Restructure

Public Works Director Bruce Hasbargen met with the County Board to discuss an early retirement incentive program for the Public Works Department.  There was no action taken at this time, however this will be placed on the August 11, 2009 regular scheduled board meeting.

Recess

The meeting was called to recess at 8:55 a.m. and reconvened at 9:05 a.m. as follows:

Health Insurance

Human Resource Director, Wade Johannesen updated and discussed with the County Board information received on employees’ health insurance.  Wade stated there will be more information following and will keep the County Board updated.

Annexation

The County Board discussed and reviewed information on annexation.  There was no action taken at this time, however this will be placed on an upcoming regular scheduled board meeting.

Budget Process

The County Board reviewed the IFS budget spreadsheets in detail.

County Attorney

The County Board discussed the current attorney budget and salary.  There was no action taken at this time.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 10:35 a.m.

Attest:                                                             Approved:  July 28, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

Commissioner Proceedings

July 28, 2009

The Lake of the Woods County Board met in regular session on Tuesday, July 28, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda, for travel: Jodi Ferrier to Duluth on October 5-6 for Foster Care/Day Care Licensing, Child Protection and LSW training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of July 14th regular board meeting with changes and July 21st special board meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

ANNEXATION

City of Baudette Mayor Rick Rone, City Council Member Jeff Hovde and City Clerk Tina Rennemo met with the board to discuss the annexation process that the city is pursuing. They discussed the designation and annexation process. Chair Patty Beckel invited input from North Star representative Dan Hoskins and Wayne Haukaas.  Dan stated that North Star Electric is in opposition of the proposed annexation.

The consensus of the board was that they would like more information on the following:

  • cost of the designation/ annexation 
  • services the city would provide to the property owners
  • property owners would pay on a home valued at $100,000
  • letter sent to all annexation property owners
  • a public informational meeting for residents to attend

Rick Rone stated that they would look into dates for the meeting and get back to the board.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,734.33 

                                                Commissioners’ Warrants         $ 10,776.98

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented.

                                                Revenue                                   $   12,417.49

                                                Road & Bridge                        $ 226,125.11

                                                Co. Development                     $        200.00 

                                                Solid Waste                              $     1,808.08

                                                                                                  $240,550.68

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  7/28/2009 FOR PAYMENT  7/31/2009

       AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          478.58 AMERI PRIDE LINEN & APPAREL SE                                     5121.25 KELLY COLE

        1695.81 DLT SOLUTIONS, INC                                                          89329.22 DUSTCOATING, INC

        6311.25 EARTHWORKS CONTRACTING INC                                    6056.25 FERRIOR LOGGING, INC

        3548.75 KEVIN FISH                                                                              6311.25 MARK FISH

        2800.00 GOVERNMENT MANAGEMENT GROUP, I                           6353.75 HASBARGEN FARMS INC

          893.17 JOHNSON AUTO & MACHINE                                               1461.16 LAKE ROAD DIESEL INC

      10597.50 LAVALLA SAND & GRAVEL INC                                               300.00 LOW ROD & GUN CLUB

        6417.50 TIM MIOVAC                                                                              596.19 MN COUNTIES COMPUTER CO-OP

          315.00 MN SOCIETY OF PROFESSIONAL ENG                                 540.00 MN STATE AUDITOR’S

          685.30 JEROME MOLINE                                                                    6396.25 NORMAN JOHNSON TRUCKING, INC.

          915.00 NORTH EAST TECHNICAL SERVICE,I                                    462.60 NW MN HOUSEHOLD HAZARDOUS

        6183.75 GEORGE OLSON                                                                      343.92 PITNEY BOWES INC.

          352.00 RATWIK, ROSZAK & MALONEY,PA                                         698.50 RODERICK RONE JR

      65965.15 STRATA CORP, INC                                                                2400.00 VANGUARD APPRAISALS, INC

          607.33 VOYAGEURS COMMUNICATIONS, INC                               3938.18 WAYNE’S BODY SHOP-DBA

26 PAYMENTS LESS THAN  $300       2,476.07

FINAL TOTAL    $240,550.68

Further moved to authorize the payment of the following auditor warrants:

                                                July 12, 2009                           $ 102,867.11

                                                July 22, 2009                            $    9,635.81

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution for Support for Trail Groomer            

County Auditor, John W Hoscheid presented a resolution of support for the NWA Edge Riders grooming equipment.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

NWA Edge Riders

Support for Trail Groomer

Resolution No. 09-07-02

BE IT FURTHER RESOLVED, the Lake of the Woods County hereby assures the grooming equipment acquired through this grant will be maintained for no less than twenty (20) years or until such time as appropriate disposition actions are approved by the Minnesota Department of Natural Resources and authorizes Chair Patricia Beckel and County Auditor, John W. Hoscheid to sign.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Department

Assistant Engineer, Bill Sindelir met with the board requesting approval for acceptance of Chandler Road N.W. and Katie Road N.W. within Marina Drive Estates.

Motion was made by Commissioner Moorman to accept Chandler Road N.W. and Katie Road N.W. within Marina Drive Estates in Section 36, T-162-N, R-32-W, as Unorganized Township Road No. 397 and Unorganized Township Road No. 398, respectively, and that said roads have been constructed to minimum unorganized township road standards.  The roads are both approximately 0.23 Mile in length and shall be classified at Maintenance level “C”.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:20 a.m. as follows:

Land and Water Planning

Consideration of approval or denial of Conditional Use Permit

Gary Miller

Land and Water Planning Director, Josh Stromlund presented the Findings of Fact and Decision for a consideration of a Conditional Use Permit for Gary Miller.

A motion was made by Commissioner Arnesen to approve the following: Findings of Fact and Decision for Gary Miller requesting to allow moving more than 10 cubic yards of material within the shore impact zone for the purpose of a rock rip-rap stabilization project:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Gary Miller                                                            Date:  July 28, 2009

Location/Legal Description:  Lots 14 & 15, Block 1, Sandy Shores 1st Addition

                                                   Section 17, T. 163N, R. 33W    Parcel # 16.56.01.150                                       

Project Proposal:  To allow the cumulative movement of more than 10 cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of a rock rip-rap shoreland stabilization project.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The current rip-rap is in need of maintenance.  This maintenance project will consist of re-stabilizing the shoreline which will protect structures, septic systems and prevent further loss of shoreline, thus reducing the amount of sedimentation to the lake.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (X) NO (  )  N/A (  )

Why or why not?  This project will prevent further shoreline erosion by reducing the sedimentation to the lake.  Lake of the Woods has been listed on the MPCA Impaired water list for excess nutrients.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  The project will consist of maintaining existing rip-rap with little to no impact to the existing topography and vegetative cover.  The site will be seeded after the project to pre-project conditions which includes lawn area.  The drainage features of the site will not be adversely affected.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Rip-rap is constructed along the shoreline to prevent further shoreline erosion.  Shoreline areas typically have floodplain areas.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline erosion was the reason for the initial rip-rap project.  Vegetation will be re-established to pre-project conditions.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  Numerous landowners in the Sandy Shores area have conducted similar projects to reduce shoreline erosion.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Rip-rap is constructed along the shoreline to prevent further shoreline erosion where there is a documented problem.  The southern shore of Lake of the Woods has been devastated with erosion problems.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                               YES (X)  NO (  )  N/A (  )

Why or why not?  The current view from public waters will not change as there is no plan to remove the existing trees.  The only impact will be to the existing lawn.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                                            YES (  )  NO (  )  N/A (X)

Why or why not?  _____________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific recommendations of approval are as follows:  Implementation of a buffer or “no mow” zone to prevent de-stabilization occurring on the top side of the project.

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Patricia Beckel

                                                                                                Madam Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Les Nelson

Land and Water Planning Director, Josh Stromlund presented the Findings of Fact and Decision for a consideration of a Conditional Use Permit for Les Nelson

A motion was made by Commissioner Todd Beckel to deny the following: Findings of Fact and Decision for Les Nelson requesting to allow moving more than 10 cubic yards of material within the shore impact zone for the purpose of alteration of an existing ramp:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Les Nelson                                                                   Date:  July 28, 2009

Location/Legal Description:  Lot 40, Block 1, Sandy Shores

                                                   Section 21, T. 163N, R. 33W    Parcel # 16.55.01.400                                       

Project Proposal:  To allow the cumulative movement of more than 10 cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of the alteration of an existing ramp.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES ( )  NO (  )  N/A (X)

Why or why not?  ____________________________________________________

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (X)  N/A (  )

Why or why not?  The shoreline was armored (rip-rap) 2003 due to the erosion that took place on the southern shore of Lake of the Woods.  Since that time, the lake has been listed on the MPCA Impaired Water list for excess nutrients.  Currently, there is vegetation above the rip-rap which is helping stabilize the shoreline and slow down the runoff from the site.  By removing the vegetation and increasing the sites impervious surface coverage, will lead to an increased amount of runoff, thus leading to an increase in sedimentation and nutrient loading.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (  )  NO (X)  N/A (  )

Why or why not?  The current topography is about 8’ in height from the water line to the plateau of the shoreline.  The proposal is to construct a ramp at about a 6:1 slope of concrete that is 12 feet in width and 56 feet in length.  A portion of the side slopes will be at a 2:1 and armored with rock and fabric.  This project will increase the drainage features of the property and lead to an increase in runoff potential for the site.  The vegetative cover will be eliminated and replaced with rock and concrete.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Ramps of this nature are constructed along the shoreline to provide access to the lake or river.  Shoreline areas typically have floodplain areas.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (  )  NO (X)  N/A (  )

Why or why not?  The project area has a high probability to erode as it will be in sand and sloping toward the water.  The applicant has not submitted any erosion control methods that he plans to implement.  All that has been mentioned is that the side slopes will have fabric and rock.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  There are a number of private ramps on the lake and in the vicinity of this proposal.  Most of these ramps were constructed years ago and still in use today.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Ramps of this nature are constructed along the shoreline to provide access to the lake or river where there are no other alternatives or public access in the vicinity.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                               YES (X)  NO (  )  N/A (  )

Why or why not?  The current view from public waters will not change as there is no trees present within the shore impact zone where this project is proposed.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?   Lake of the Woods, on the United States side, is approximately 300,000 acres.

Additional items for consideration:  There is no evidence of an existing ramp as indicated on the application, current lake levels, State Cost Share and Water Plan funds were spent on this project and may require cost recovery.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  None

Approved  (  )       Denied  (X)

                                                                                                ____________________________

                                                                                                            Patricia Beckel

                                                                                                Madam Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded for the denial of the conditional use permit  by Commissioner Hanson and the vote carried as follows:  Voting in favor: Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman.  Voting against: Commissioner Arnesen.

Emergency Manager

Emergency Manager Holly House informed the Board that the 2008 Homeland Security Grant Program has a grant that is available to purchase Video- conference equipment that includes a conference phone, web-cam and a lap top computer with no matching funds from the county.  The consensus of the board was that this would be cost effective for the county and requested that Holly move forward with the process of purchasing the equipment.

WYNNE CONSULTING

Consultant, John Wynne with the board to discuss the Small Cities Program funding that is available from the Minnesota Department of Employment and Economic Development (DEED) for a county-wide housing rehabilitation project which would involve the rehabilitation of substandard low income owned and occupied homes.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

SMALL CITIES PROGRAM

COMMUNITY DEVELOPMENT PROJECT

RESOLUTION NO. 09-07-03

WHEREAS; Lake of the Woods County and its member communities have a number of existing needs including:

  1. the need for rehabilitation of substandard low income occupied housing units (owner & rental) and:
  2. the need for affordable housing ownership opportunities for low income households

WHEREAS, Wynne Consulting proposed to do the necessary field work and prepare the pre-application fee of $1,500;

NOW THEREFORE, Lake of the Woods County will pursue such funding and pay the pre-application fee to Wynn Consulting in the amount of $1,500 with the funding from the revenue fund.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County be authorized to submit an application for Small Cities Program funding to address these needs and authorize Chair Patty Beckel to sign the pre-application.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Community Support Program (CSP)

RFP

Social Services Director, Nancy Wendler met with the board to discuss the Community Support Program (CSP) Request for Proposals (RFP).  Nancy informed the board that she received two RFP’s. The County Board discussed forming a CSP committee.

Motion was made by Commissioner Arnesen to form a CSP Committee and to appoint Commissioners Patty Beckel and Todd Beckel, Social Services Director Nancy Wendler, Interim County Attorney Michelle Moren, Social Worker Supervisor Amy Ballard and CSP Social Worker Phil Johnson.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • Capital Expenditure Policy.
  • Joint meeting with City of Baudette and Lake of the Woods School- September 29, 2009 at 5:30 p.m. in the Commissioners’ Room.
  • Red Lake Tribe Meeting- possible date of September 8th in the a.m.
  • Pilt Payments
  • Remove No Net Loss Policy under Old/New Business

There were no new updates on:

  • Boundary Commission, Assessing Agreements, ANI, Joint Meeting with Roseau County Board, County TV, Land Acquisition and Township Road Inventory.

Committee Reports:

The following committee reports were heard and discussed: 

  • Public Safety Answering Point (PSAP) – update by Commissioner Todd Beckel
  • Extension Committee – update by Commissioner Patty Beckel and Arnesen

Correspondence:

None

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:20 p.m.

Attest:                                                                                                 Approved:       August 11, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair