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COUNTY BOARD

November, 2018

Commissioner Proceedings

November 13, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
November 13, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman, Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Jon Waibel, Ken Moorman and Buck Nordlof. Absent Edward Arnesen.  Also, present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following addition: Consideration for Approval for Conditional Use Permit.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of October 23, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Waibel, and carried unanimously to approve the following claims: Commissioners Warrants $22,155.84, Commissioners Warrants $ 11,005.69, Commissioners Warrants $3,578.07.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, Minnesota Counties Computer Cooperative Joint Powers Agreement, Con-Con Funding Request and Veterans Service Grant.

Claims

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Revenue-$ 54,644.63, Road & Bridge-$102,409.78, County Devlp. $20,010.73, Joint Ditch- 400.00, Solid Waste-$32,653.83, EDA-$54.54.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/13/2018 For Payment 11/16/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                     13,933.77

Compass Minerals America                                        4,791.42

Dell Marketing, Lp                                                        3,090.19

Farmers Union Oil Co.                                                 2,149.61

Hoffman, Philipp & Knutson, PLLC                            13,540.00

Holen Electric                                                            10,874.00

Howard’s Oil Company                                               3,783.55

Lakewood Health Center                                          14,555.50

Lavalla Sand & Gravel Inc                                        75,000.00

LOW Highway Dept                                                   3,531.06

Mar-Kit Landfill                                                          15,574.50

R & Q Trucking, Inc                                                     2,575.00

Swanston Equipment Corp                                         2,520.89

Widseth Smith Nolting&Asst Inc                                  7,371.08

Woody’s Service                                                        3,928.84

97 Payments less than 2000  32,954.10

Final Total:  210,173.51

Further moved to authorize the payment of the following Auditor warrants: October 24, 2018-$443,439.49, October 31, 2018-$453,517.46, November 1,2018-$347,982.54, November 7, 2018- $113,439.62.

Minnesota Counties Computer Cooperative (MNCCC)

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to enter into the revised Minnesota Counties Computer Cooperative Joint Powers Agreement and Bylaws and authorize Vice-Chairman Hasbargen to sign.

Resolution

The following Resolution was offered by Commissioner Buck Nordlof seconded by Commissioner Ken Moorman and carried unanimously to approve the following:

RESOLUTION OF LAKE OF THE WOODS COUNTY

Operational Enhancement Grant Program

Resolution No 18-11-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. 

WHEREUPON; the above resolution was adopted at the Lake of the Woods County Board of Commissioners Board meeting this 13th day of November, 2018.

CON-CON FUNDING

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to make allocations to the below organizations from the Con Con funds, payable 2019.

LAKE OF THE WOODS COUNTY

County Development

Year 2019

 Baudette Arena Association                          $20,000

                                    Baudette Arena Association(New)                 $40,000

Williams Arena Association                            $  7,000

Baudette Chamber-Chamber Projects            $  9,350

Economic Dev-Marketing/Operational           $10,000

Depot Preservation                                         $ 6,000

Friends Against Abuse                                                $  2,500

LOW Prevention Coalition                              $10,000

LOW Historical Society                                   $12,500

LOW Humane Society-Support                        $  7,500

University of MN Extension                            $  2,000

University o fMN Extension-RRV Emg Lead   $     300

Williams Senior Center                                   $  4,000

Williams Public Library                                   $     650

Willie Walleye-Restoration                            $10,000

Joint Powers Natural Resources Board           $  1,000

Keep it Clean                                                   $  2,500

LOW Road & Gun Club                                   $  2,000

LOW School Trap Team-Operational Exp       $ 1,500

LOW Senior Fishing (LOW Chapter)               $  1,500

Rinke-Noonan-Retainer-Drainage                  $  2,400

St. Louis County Aud-(NCLUCB)                      $  2,000

Take A Kid Fishing                                           $  1,000

Williams Youth Recreation Assoc                   $  8,000

Widseth Smith Nolting                                    $16,000

Auditing Fees                                                  $     900

Beaver Control                                                $10,000

Drainage                                                         $10,000

                                                                        $200,600

Veterans Memorial

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to contribute $20,000 to the Lake of the Woods Veterans Memorial payable 2018 from the Con-Con fund.  

HUMAN RESOURCE

Human Resource Director, Savanna Slick met with the board and informed the board that Linda Hartnell was hired for Child Support Officer.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Linda Hartnell for Child Support Officer effective November 11, 2018 at Grade 11, Step 1, $19.73 per hour, Points 261.

PUBLIC WORKS DIRECTOR

Public Works Director, Tim Erikson met with the board requesting final approval for SAP 39-601-031 and SAP 39-622-006 for Davidson Ready-Mix & Construction, Inc. of Newfolden, MN.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the final payment for SAP 39-601-031 and SAP 39-622-006 for Davidson Ready-Mix & Construction, Inc. of Newfolden, MN in the total amount of $1,210,770.39 and hereby approves final payment of $63,847.90.

Recess

The meeting was called to recess at 10:00 a.m. and reconvened at 10:05 a.m. as follows.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit, to allow Cyrus Resort, to move more than ten (10) cubic yards of material within the shoreland area of Bostic Creek. Josh reviewed the findings and facts with the board and informed the board that the Planning Commissioner recommends approval with the following condition that the project is completed by December 31, 2019.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following findings and facts as presented:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Cyrus Resort                                                                                Date:  November 13, 2018

Location/Legal: That part of the Northeast Quarter of the Southwest Quarter (NE ¼ of SW ¼), Section Twenty (21), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, lying and being West of the center of the channel of Bostic Creek, parcel ID# 19.21.31.000.

Project Proposal:  A Conditional Use Permit, as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to move more than ten (10) cubic yards of material within the shoreland area of Bostic Creek.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                             YES ( x ) NO (  )  N/A (  )

Why or why not? _Recreational___________________________________________

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( x )  NO (  )  N/A ( x )

Why or why not? _Safer for resort guests and chemical storage__________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (  )  N/A ( x )

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES ( x )  NO (  )  N/A (  )

Why or why not? _____________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?    YES (  )  NO (  )  N/A (  )

Why or why not? __No change___________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                     YES (  )  NO (  )  N/A ( x )

Why or why not?  _____________________________________________________

8. Is the project proposal compatible with adjacent land uses?                YES ( x )  NO (  )  N/A (  )

Why or why not? _Recreational use________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES ( x )  NO (  )  N/A (  )

Why or why not? _The pool was there______________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________   

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES (  )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A ( x )

Why or why not? _____________________________________________________     

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                          YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                    YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                       YES (  )  NO (   )  N/A ( x )

Why or why not? _____________________________________________________     

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                YES (  )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                              YES (  )  NO (  )  N/A ( x )

Why or why not? _____________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  Complete by 12/31/2019.

Approved as Presented ( )                             Approved with Conditions  (X)                      Denied  (  )

                                                                                    _____________________________________

                                                                                                            Cody Hasbargen

                                                                                                        Vice Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

RECESS

With no further business before the board, Vice-Chairman Hasbargen called the meeting to recess at 11:26 a.m.

Attest:                                                                          November 13, 2018

__________________________________                _____________________________________County Auditor/Treasurer, Lorene Hanson                    Vice-Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

November 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
November 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman, Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ken Moorman and Buck Nordlof. Absent Edward Arnesen and Jon Waibel.  Also, present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda-

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following addition: Final payment for Gladen Construction.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of November 13, 2018.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims and approval to enter into a Contract with Mary Klinghagen to provide consolation and training for the Service Information System Healthcare claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to authorize Social Service Director, Amy Ballard to enter into a Professional Service Agreement between Lake of the Woods County Social Service Department and Mary Klinghagen for contracting services for providing consultation and training for Social Service Information System (SSIS) healthcare claims, not to exceed $3,000 and commencing on December 1, 2018.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Nordlof, and carried unanimously to approve the following claims: Commissioners Warrants $4,955.74, Commissioners Warrants $ 2,917.44, Commissioners Warrants $16,598.33. Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Social Services Director, Amy Ballard to enter into a Professional Service Agreement

COUNTY AUDITOR

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, and discuss Ditch Assessments.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Revenue-$ 27,329.10, Road & Bridge-$69,068.95, County Devlp. $20,000.00, Joint Ditch- 5,300.00, Solid Waste-$5,172.93. Further moved to authorize the payment of the following Auditor warrants: November 14, 2018-$72,409.45, November 21, 2018-$12,866.60.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/11/2018 For Payment 12/14/2018

Vendor Name                                        Amount

Barnes/Todd                                                               2,000.00

Bollig Inc                                                                      5,911.32

Compass Minerals America                                        4,363.92

Freeberg & Grund, Inc                                                5,325.00

Holen Electric                                                            10,874.00

Howard’s Oil Company                                               2,159.03

Johnson Construction                                                 3,270.00

Koochiching Co Treasurer                                          2,500.00

Lavalla Sand & Gravel Inc                                        30,000.00

LOW Highway Dept                                                    4,143.21

Polk County Highway Dept                                         3,955.07

R & Q Trucking, Inc                                                     2,060.00

Royal Tire Inc                                                              2,969.00

Sandpieper Design LLC                                              2,311.65

Sjoberg’s Inc                                                               2,668.00

Widseth Smith Nolting&Asst Inc                                  2,098.33

Ziegler, Inc                                                                  3,133.31

57 Payments less than  2000    25,969.60

Final Total: 115,711.44

Ditch Assessments-County Auditor/Treasurer, Lorene Hanson met with the board to review the ditch assessments for the 2019 tax roll.

PUBLIC WORKS

Assistant Public Works Director, Boyd Johnson met with the board requesting approval for final payment for SAP 039-614-088 and SAP 39-625-006 to Knife River Material and 039-598-066 to Gladen Construction.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the final payment for SAP 039-614-008 and SAP 039-625-006 for Knife River Materials of Bemidji, MN in the total amount of $586,924.64 and hereby authorize final payment of $79,357.34.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the final payment of SAP 039-598-066 for Gladen Construction, in the total amount of $88,596.00.

COUNTY SURVEYOR-County Surveyor, Donn Rasmussen and Chad Connors met with the board to update the board on the following: Remonumentation projects and section corners placed and working on finishing Gudrid, Spooner, Baudette and Wheelers to finish. Donn also informed the board that he did complete the request from the board for locating the section corner at the property of Chuck Larsen request for a Partial Abandonment of Drainage System, Ditch 36 and that the road is on his property and does not involve any other property owner. Donn Rasmussen informed the board he will be retiring from the position of Lake of the Woods County Surveyor on December 31, 2018 and that the current contract with Widseth Smith Nolting for this position runs until the end of 2020 and they are proposing for Chad Connors to take over the duties of the County Surveyor. The board placed the appointment of County Surveyor and Chuck Larsen Partial Abandonment of Drainage System on the December 11th meeting agenda.

 RECESS-With no further business before the board, Vice-Chairman Hasbargen called the meeting to recess at 10:05 a.m.

Attest:                                                                          December 11, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Vice-Chairman of the Board, Cody Hasbargen