Commissioner Proceedings

Special County Board Meeting

November 3, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, November 3, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2010 Budget Review

The County Board reviewed the budget for 2010.  Public Works Director Bruce Hasbargen updated the board with changes made in the budgets for the Highway Dept and Solid Waste Dept.  Social Service Director Nancy Wendler updated the board with changes made in the Social Service Dept budget.

Airport

The County Board discussed the airport budget.  It was the consensus of the board to increase the Lake of the Woods County Airport budget from $23,750 to $30,000 for 2010.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:10 a.m. as follows:

Con-Con Fund

The County Board discussed the Con-Con Fund and reviewed the requests received.  This will be placed on the next county board agenda, for approval.

2010 Wage Adjustment

The County Board reviewed the 2010 wage adjustment.  They discussed a thirty cent ($.30) per hour raise for employees.  The consensus of the board was to have Commissioners Arnesen, Todd Beckel and Human Resource Director Wade Johannesen to meet with the Union to discuss wage adjustment.

Other

AA Group

The County Board discussed meeting room options for the AA group which meets in the Government Center North.  Commissioner Moorman will discuss this with the AA group and report back to the board.

PILT

Commissioner Todd Beckel gave an AMC PILT update to the County Board.

Maintenance Restructure

Human Resource Director Wade Johannesen and Public Works Director Bruce Hasbargen met with the County Board regarding the realignment of the Maintenance Dept.  They will report back to the County Board at a later date.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:40 p.m.

Attest:                                                             Approved:  November 10, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

Commissioner Proceedings

November 10, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 10, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 27, 2009 regular meeting with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of November 3, 2009 special budget meeting with changes.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants         $   4,604.02

                                                Commissioners’ Warrants         $   5,917.34

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Financial Worker

Social Services Director, Nancy Wendler and Human Resource Director, Wade Johannesen met with the County Board requesting approval to advertise and hire for a vacant Financial Worker position due to the Income maintenance caseload size which has doubled since 2002.

Motion was made by Commissioner Arnesen to authorize Human Resource Director, Wade Johannesen and Social Service Director, Nancy Wendler to advertise and hire a Financial Worker at Grade 8, Step 1 for Lake of the Woods County Social Services Department with a start date effective February 1, 2010.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Senator Saxhaug and Representative Anzelc

Chair Patty Beckel welcomed Senator Saxhaug and Representative Anzelc to the meeting.

Senator Saxhaug and Representative Anzelc requested input from the Commissioners on what help or changes they would like to see in the upcoming session. The following items of importance for the county were:  PILT Payments, State Aid Formula funding for roads, Soil and Water Conservation Districts and the possible effects that it will have with the states revenue shortfall, Ditch 1 beneficiary payments from the State of MN, Williams Sewer System, Wetland issues, Legislative changes for Appointed vs. Elected County Attorneys, Railroad property taxes based on the State Assessors depreciation schedule, and Human Services funding alternatives for remote rural counties who are expected to provide the same array of mandated services as urban counties with less available revenue and fewer provider options. 

Retirement Recognition

Chair Patty Beckel congratulated Joel Hanson and John Craig on their retirement and thanked them for many years of service for Lake of the Woods County and extended appreciation and best wishes to them on their retirement.

 Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of Retirement for Joel Hanson

                 Resolution No. 09-11-01

WHEREAS, Joel Hanson has served the residents of Lake of the Woods County for over 40 years, for

 Lake of the Woods County Highway Department;

WHEREAS, Joel has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Joel for his many years of dedicated service, and best wishes on his retirement.

 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

 The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of Retirement for John Craig

 Resolution No. 09-11-02

WHEREAS, John Craig has served the residents of Lake of the Woods County for over 31 years, for

Lake of the Woods County Highway Department;

WHEREAS, John has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to John for his many years of dedicated service, and best wishes on his retirement.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Hazard Mitigation Plan Update

Emergency Management Director, Holly House met with the board and requested approval for the Chair to sign a commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013 that will being completed by HRDC.

Motion was made by Commissioner Moorman to authorize Chair Patty Beckel to sign the commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:29 a.m. and reconvened at 10:34 a.m. as follows:

City of Baudette, Annexation

City Clerk Tina Rennemo, Mayor Rick Rone and City Council Members Don McKay and Brock Stebakken met with the board and presented the revised proposed annexation boundaries. No action was taken  and will be placed on the agenda in the future.

Veteran’s Service Officer

Veteran’s Service Officer, Rick Rone met with the board upon their request to discuss concerns of retaining Doctors at the VA Clinic in Bemidji.  Rick informed the board that there will be two (2) new Doctors starting in December and also a Nurse Practitioner.

Attorney, Curt Dieter

Ditch 1

Motion was made by Commissioner Todd Beckel to recess the regular meeting at 10:59 a.m. and open the Ditch Authority meeting.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Attorney Curt Dieter met with the Ditch Authority board to discuss concerns of Ditch 1. The board discussed the grant money to be received from the state.  Attorney Dieter explained that legislation changed a couple years ago and counties can accept grants for maintenance/improvement projects on Ditches. He explained that the state only pays when they benefit from the improvements. When they do not assess benefit, projects or future maintenance can still be done, but the state cost would be apportioned to the remaining ditch beneficiaries.The board requested that Attorney Dieter compile a letter of their discussion so the county can have on file for future reference.

Motion was made by Commissioner Hanson to close the Ditch Authority meeting and open the regular meeting at 11:38 a.m.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                                   $ 109,199.31        

                                                Road & Bridge                          $  22,797.65

                                                County Development               $        908.00             

                                                Solid Waste                               $  30,192.35

                                                                                                  $163,097.31

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON 11/10/2009 FOR PAYMENT 11/13/2009

       AMOUNT   VENDOR NAME                                                                    AMOUNT   VENDOR NAME

        2217.50 ASP SERVICES                                                                        1465.38 AUTO VALUE BAUDETTE

        3000.00 GARY BAILEY                                                                          1742.68 BEMIDJI STEEL COMPANY, INC

          308.31 TERRY BROWN                                                                        342.99 CANON FINANCIAL SERVICES INC

        6917.96 CENEX CO-OP SERVICES, INC.                                              349.82 CREATIVE FORMS & CONCEPTS INC

          820.00 EARTHWORKS CONTRACTING INC                                      848.00 MIKE EDIN

        2858.14 GCR TIRE CENTER                                                                  671.34 GLOBALSTAR LLC

        1800.00 LEE HANCOCK                                                                          363.00 JOHN HOSCHEID

        1813.53 HOWARD’S OIL COMPANY                                                    1151.91 LAKES GAS CO.

          486.75 LAKEWOOD HEALTH CENTER                                             1000.00 LAKEWOOD NURSING SERVICE

          405.00 PAT LECLAIRE ELECTRIC (DBA)                                             412.91 LOW FOODS

        9877.64 LOW HIGHWAY DEPT                                                          10167.75 MAR-KIT LANDFILL

        4556.38 RON MICHAELS CONSULTING, INC                                       616.00 MN COUNTIES COMPUTER CO-OP

          375.00 MN OFFICE OF ENTERPRISE TECHNO                               5469.70 LAW MOREN

          357.15 THE NORTHERN LIGHT                                                         1325.00 NORTHWEST ANGLE&ISLAND FREIGHT

          455.46 OFFICE DEPOT                                                                       2100.30 R & Q TRUCKING, INC

        2000.00 RESERVE ACCOUNT                                                                625.89 RODERICK RONE JR

        1392.52 ROSEAU COUNTY COOPERATIVE ASSN                            1750.00 SJOBERG’S INC

          685.20 TRUE VALUE                                                                         78780.23 VOYAGEURS COMTRONICS, INC

          403.39 DELLA WARREN                                                                       608.92 WEST GROUP

        4030.83 WIDSETH SMITH NOLTING&ASST INC                                2870.24 WOODY’S SERVICE

49 PAYMENTS LESS THAN  $300       5,674.49

FINAL TOTAL    $163,097.31

Further moved to authorize the payment of the following auditor warrants:

                                                   October   27, 2009                   $    394,955.09

                                                   November 3, 2009                    $        1,764.17

                                                   November 4, 2009                   $      75,837.00

                                                   November 9, 2009                   $           385.50                                                                                                                                                                                   

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-Con Funds

County Auditor, John W. Hoscheid met with the board and presented the budget for Con-Con Funds from the November 3, 2009 special budget meeting.

Motion was made by Commissioner Todd Beckel to contribute the following Con-Con funds to the following organizations, payable 2010:

Lake of the Woods County Development Year 2010
Baudette Arena Assoc-	15,000.00
Williams Arena Assoc-	5,000.00
Baudette Community Foundation	5,000.00
LIDAR	50,000.00
LOW Ambulance	20,000.00
LOW Historical Society-	12,500.00
MN Small Business Development  Center	500.00
University of MN Extension	2,000.00
Williams Public Library	500.00
Joint Powers Natural Resources Board	500.00
LOW Sr. Fishing (LOW Chapter)	1,500.00
Rinke-Noonan-Retainer	2.400.00
St. Louis County Aud- (NCLUCB)	2,500.00
Take A Kid Fishing	600.00
Widseth Smith Nolting	16,000.00
Auditing Fees	700.00

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to contribute the following Con-Con funds to the following organization, payable 2010:

School District 309 Enrichment Program
School District 390-Enrichment Program	2,000.00

Motion was seconded by Commissioner Arnesen and the vote carried as follows:  Abstaining from voting: Commissioner Moorman, Voting For:  Commissioners Arnesen, Hanson and Patty Beckel. Voting Against: Commissioner Todd Beckel.

Chamber of Commerce

County Auditor, John W. Hoscheid met with the board and presented a letter requesting funds for the Chamber of Commerce Frost Fest 2009 to assist with the promotion of this year’s event.

Motion was made by Commissioner Hanson to contribute $400.00 to the Chamber of Commerce Frost Fest 2009 with the funding from the Revenue Fund.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Human Resource

Human Resource Department requested a merit adjustment for full time Dispatcher, Cheryl Anderson for completion of probation period.

Motion was made by Commissioner Todd Beckel to approve a one (1) step merit adjustment for completion of probation for full time Dispatcher, Cheryl Anderson effective November 1, 2009.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

• Capital & General Expenditure Policy- discussed accountability of assets
• County TV- still testing
• Land Acquisition- purchase agreement to be drawn up
• Red Lake Tribal Meeting- will discuss next meeting
• Township Road Inventory- letter received from DNR stating they will have their part completed by Dec. 1
• Oak Island Petition- letter sent requesting clarification or revised petition

There were no new updates on:

• ANI, Community Support Program (CSP), Assessing Agreement

MIS DIRECTOR

MIS Director, Brent Birkeland met with the board requesting approval to purchase a new Unitrends Data Protection Unit.

Motion was made by Commissioner Hanson to authorize MIS Director, Brent Birkeland to purchase a new Unitrends Data Protection Unit with 2009 and 2010 funds not to exceed $8,490.00 plus applicable taxes.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

• NE Wetland Mitigation Strategy Informational packet to be reviewed by the board
• Public Safety Answering Point is not mandated
• Association of Minnesota Counties  REDESIGN Program – to review by the board
• DOT- looked at all possible tower sites which will  be located within Lake of the Woods County

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:50 p.m.

Attest:                                                                                                 Approved:       November 24, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

November 24, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel for:  Holly House to Minneapolis on December 6-7 for AMEM quarterly meeting; Josh Stromlund to St. Paul on December 16-17 for the MASWCD Legislative Committee Meeting, Rita Krause to St. Paul on December 2-3 for Child Support State Committee Meeting and Lorene Hanson to St. Cloud on December 2-4 for IFS/Paymate Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of November 10, 2009 regular meeting. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block

County Sheriff, Dallas Block met with the board to address radio dead spots in the areas of Long Point and Rocky Point. He informed them that a repeater could be placed on the Pieper Tower which would improve the coverage in these areas. The cost of the installation and equipment would come from the Homeland Security Grant Program, but an advance maybe needed until the funding comes in.

Motion

Motion was made by Commissioner Arnesen to approve the installation and equipment for the repeater with the funding from the Homeland Security Grant Program.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement

County Sheriff, Dallas Block met with the board  and requested approval to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension for increased presence of law enforcement personnel.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension and Lake of the Woods County for increased presence of law enforcement personnel at or near the international boundary between the United States and Canada and routes of egress from the border area to enhance situational awareness and actionable intelligence. This agreement is effective September 15, 2009, or the date the state obtains all required signatures and expires on December 31, 2011. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants         $ 30,520.21

                                                Commissioners’ Warrants         $   8,433.60

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the County Board requesting approval to enter into a contract with MeritCare Thief River Falls Northwest Medical Centers to provide Mental Health Community Support Services for Lake of the Woods County.

Motion

Motion was made by Commissioner Hanson to approve the contract between MeritCare Thief River Falls Northwest Medical Center and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services for December 1, 2009, through November 30, 2010, and to authorize Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler to sign. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MFIP/DWP and Rural MN CEP Contract

Social Services Director, Nancy Wendler met with the board requesting approval to enter into a contract update for MFIP/DWP employment services between Rural Minnesota CEP.

Motion

Motion was made by Commissioner Moorman to approve the contract update for 2010 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chair Patty Beckel, and Lake of the Woods County Social Service Director, Nancy Wendler to sign. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Mn Dnr Parks & Trails Division

John Steward, Acquisition & Development Coordinator from the Department of Natural Resources met with the board and presented the preliminary design for the Rocky Point Public Boat Access.

Wynne Consulting

L.O.W. Small Cities Development Program

Consultant, John Wynne met with the board and requested approval for the Citizen Participation Plan, Minnesota Small Cities Program and Small Cities Program Joint Participation Agreement.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the Citizen Participation Plan.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Minnesota Small Cities Program

 Resolution No. 09-11-03

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

BE IT RESOLVED that Lake of the Woods County, act as the legal sponsor for the project contained in the Application to be submitted on January 14, 2010 and that the County Board Chair and County Auditor are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of Lake of the Woods County.

BE IT FURTHER RESOLVED that Lake of the Woods County has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life.

BE IT FURTHER RESOLVED that Lake of the Woods County has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.

BE IT FURTHER RESOLVED that upon approval of its application by the State, Lake of the Woods County may enter into an agreement with the State of Minnesota for the approved project, and that Lake of the Woods County certifies that it will comply with all applicable laws and regulations as stated in all contract agreements.

NOW, THEREFORE BE IT RESOLVED that the County Board Chair and County Auditor, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the Applicant.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Small Cities Program Joint Participation Agreement

Resolution No. 09-11-04

The following Resolution was offered by Commissioner Hanson and moved for adoption:

WHEREAS,  Lake of the Woods County and the Cities of Baudette and Williams, Minnesota have identified an existing need to (1) rehabilitate substandard low income owner occupied residential units, (2) rehabilitated low income renter occupied single family detached residential rental units and (3) provide homeownership opportunities to low income families and;

WHEREAS, the State of Minnesota has funding available through the Minnesota Small Cities Program which can be used to assist in the financing of activities to address said needs and;

WHEREAS, the Lake of the Woods County has agreed to sponsor an application for said Minnesota Small Cities Program;

NOW THEREFORE IT IS AGREED THAT: 

1. Lake of the Woods County shall submit a Small Cities Development Program Application to the Minnesota Department of Employment and Economic Development (DEED), said application to be received by DEED no later than January 14, 2010.
2. The Small Cities Application shall request funds for the following activities:
   1.  Owner occupied housing rehabilitation (15 units total) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
   2. Renter occupied housing rehabilitation (5 units – single family detached) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
   3. Homeownership program-gap financing (2 units – either 2 new construction, or 2 purchase, rehab and resale or 1 purchase, rehab and resale and 1 new construction).  Locations to be determined by Headwaters Housing Development Corporation.
   4. Administration
3. Under the owner occupied rehabilitation 5 units shall originally be reserved for Williams and 10 shall be reserved for Baudette.  If, after 6 months, there is not a sufficient number of eligible applicants in one community,  then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved applicants who are on the “waiting list” in that community. 
4. Under the renter occupied rehabilitation 1 unit shall originally be reserved for Williams and 4 shall be reserved for Baudette.  If, after 6 months, there is not a sufficient number of eligible applicants in one             community,  then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved          applicants who are on the “waiting list” in that community.
5. Lake of the Woods County will act as the applicant and will be responsible for contract execution, and to ensure that all compliance activities are appropriately met in and adhered to in a timely manner.  Actual project implementation will be undertaken by an administrative consultant who will contract with Lake of the Woods County. 
6. Lake of the Woods County will act as the fiscal manager and shall be responsible for overseeing and for accounting for all fiscal draws and transactions.

The above terms are agreed to by the City of Baudette, the City of Williams and Lake of the Woods County effective January 14, 2010. 

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:26 a.m. and reconvened at 10:36 a.m. as follows:

Excused from meeting

Commissioners Arnesen and Todd Beckel excused themselves from the meeting to attend the Union Committee Meeting.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                                     $ 12,147.72        

                                                Road & Bridge                           $ 18,047.35

                                                County Development                 $      500.00             

                                                Solid Waste                                $      801.26

                                                                                                  $   31,496.33

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/24/2009 FOR PAYMENT 11/27/2009

      AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

        1299.30 BAUDETTE REGION                                                                 512.75 JULIE BERGGREN

          335.00 BLUE MAXX RECYCLING                                                         324.42 BUSINESS & LEGAL REPORTS

        1082.06 CENEX CO-OP SERVICES, INC.                                              533.37 CUSTOM AUTOBODY AND REPAIR

          331.32 EMBASSY SUITES                                                                     334.47 FRONTIER PRECISION INC

          782.33 GCR TIRE CENTER                                                                  427.36 RYAN HOCKSTEDLER

          881.21 INSIGHT PUBLIC SECTOR                                                     1725.00 MN ASSN OF COUNTIES

        2653.80 MN DEPT OF TRANSP                                                            3325.21 KENNETH MOORMAN

          314.50 NORTH EAST TECHNICAL SERVICE,I                                    500.00 NORTHWEST REGIONAL

        8771.77 RTVISION INC                                                                           784.55 STRATA CORP, INC

          532.50 WATERSIDE CANVAS                                                             3540.28 ZIEGLER, INC

26 PAYMENTS LESS THAN  $300       2,505.13

FINAL TOTAL     $31,496.33

Further moved to authorize the payment of the following auditor warrants:

                                                   November  10, 2009                 $     5,565.46         

                                                   November  17, 2009                 $   20,929.22

                                                   November  18, 2009                 $ 120,999.56

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board and presented a Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill.

Motion

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid to sign the LG214 Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill, located at 17542 Inlet Road, Angle Inlet.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and presented an application and affidavit of a lost warrant for Kay Adams.

Motion

Motion was made by Commissioner Moorman to approve the application and affidavit for lost warrant for Kay Adams dated July 17, 2009 for $ 6.40 without furnishing indemnifying bond.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Transfer of 2002 Chevrolet Silverado Pickup

Assistant Engineer, Bill Sindelir met with the board and requested approval of transfer of a 2002 Chevrolet Silverado pickup.

Motion

Motion was made by Commissioner Moorman to transfer Unit 10, a 2002 Chevrolet Silverado pickup, from the Public Works Department to the Soil and Water Conservation District. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Electronic/Digital Signature Procedures

Assistant Engineer, Bill Sindelir met with the board and requested approval for the Department’s Electronic/Digital Signature Procedures.

Motion

Motion was made by Commissioner Hanson to approve the Highway Department’s Electronic/Digital Signature Procedures in regard to electronic time cards as follows:

In accordance with current Lake of the Woods County and State of Minnesota accounting and auditing requirements, payroll methods to ensure accurate and reliable records must consist of a two step process.  The first step is employee verification and recording of his/her own time.  This verification shall identify hours worked and/or approved time off for the period.  Secondly, a supervisor reviews and approves the employee’s recorded time.  Any changes or adjustments that need to be made after the employee’s verification requires approval of their supervisor or other approved department payroll personnel.

The employee’s verification and supervisor’s approval shall be by digital signature which is secured by specific username and password utilized by the electronic time card program.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was duly carried.    

Closed Bids

Assistant Engineer, Bill Sindelir met with the board and requested approval to sell by closed bids used equipment.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to sell by closed bids the following used equipment:

1. 1997 Dodge Ram Pickup

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

• 2010 Assessing Agreement- working on draft
• County TV- set meeting with Roseau County
• Community Support Program- completed
• Red Lake Tribal Meeting- February 9, 2010

There were no new updates on:

• Capital Expenditure Policy
• ANI

Recess

The meeting was called to recess at 11:03 a.m. and reconvened at 11:15 a.m. as follows:

Returned from meeting

Commissioners Arnesen and Todd Beckel returned from the Union meeting.

SWDC

Resource Technician, Mike Hirst met with the board requesting adoption and implementation for the Lake of the Woods County Comprehensive Local Water Management Plan that has been approved by Board of Water and Soil Resources.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Adoption and Implementation

After BWSR Approval

RESOLUTION No. 09-11-05

WHEREAS, the Lake of the Woods County Board of Commissioners has been notified by the Minnesota Board of Water and Soil Resources that the Lake of the Woods County Comprehensive Local Water Management Plan has been approved according to Minnesota Statutes Chapter 103B.301:

NOW, THEREFORE BE IT RESOLVED, the Lake of the Woods County Board Commissioners hereby adopts and will begin implementation of its approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, the Lake of the Woods County Board shall amend existing water and related land resources plans and official controls as necessary to conform them to the applicable and approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, Lake of the Woods County shall notify local units of government within the County of the adoption of the plan or amendments to the plan. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the County Board for review.

BE IT FURTHER RESOLVED, within 180 days, the Lake of the Woods County Board shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls, and local comprehensive water management plan. The Lake of the Woods County Board shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the local comprehensive water management plan.

BE IT FURTHER RESOLVED, if a local unit of government disagrees with any changes to its plan, the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources.

BE IT FURTHER RESOLVED, after receiving the recommendations of the Lake of the Woods County Board, or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls.  The new or revised plans and official controls must be submitted to the Lake of the Woods County Board for review and recommendations.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and water planning

Resource Block Grant

Land and Water Planning Director, Josh Stromlund met with the board and requested approval for the 2010 State of Minnesota Board of Water and Soil Resource Natural Resource Block Grant.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and Land and Water Director, Josh Stromlund to sign the 2010 State of Minnesota Board of Water and Soil Resource Block Grant Agreement. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board and updated them that the LiDAR project should be completed by May of 2010.

Northeast Minnesota Wetland Mitigation Inventory/Assessment

The board discussed the letter that they received from Minnesota Board of Water and Soil Resources Executive Director, John Jaschke informing them that they are working with the Association of Minnesota Counties (AMC) to arrange a meeting during the Annual Conference in December to discuss the project and its results.  The board requested that Josh send a letter to John Jaschke stating that they will attend the meeting at AMC, but still request their own meeting so other partners can attend.

Oak Island Association Letter

The board received a letter from Oak Island Landowners Association and placed it on the December 10, 2009 board agenda.

City of Baudette, Annexation

The board discussed the City of Baudette Annexation and Notice of Intent to designate property for an orderly annexation. This was placed on the December 10, 2009 board meeting at 1:00 p.m.

Recess

The meeting was called to recess at 12:15 p.m. and reconvened at 1:20 p.m.

Union committee meeting

Commissioner Todd Beckel and Arnesen discussed the Union meeting that was held earlier in the day. No board action was taken.

Purchase Agreement

That on the 8th day of September, 2009, the Lake of the Woods County Board of Commissioners met in closed session pursuant to Minnesota Statute §13D.05, subd. 3(c) to discuss the purchase by the County of real property belonging to Dean Bernard described as follows:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

The following Board members were present at the closed session: Ed Arnesen, Tom Hanson, Patty Beckel, Ken Moorman and Todd Beckel. Also present during the closed session were County Auditor John Hoscheid and Land & Water Planning Director Josh Stromlund.

At the closed session the County Board approved entering into a purchase agreement with Dean Bernard, a single person, for the purchase by the County of the above-described real property for a total purchase price of $250,000.00.

Motion for Proposed Purchase Agreement

Motion was made by Commissioner Todd Beckel to approve the proposed purchase agreement to purchase:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

From Dean Bernard a single person for the total purchase price of $250,000.00.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion to Sign Purchase Agreement

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid, Chair, Patty Beckel and Interim County Attorney, Michelle Moren to sign the Purchase Agreement between Lake of the Woods County and Dean Bernard.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

The board reviewed the comments from the Department of Natural Resources, Area Team for LOW Road Inventory. The board referred this to a special meeting on November 30, 2009 at 8:00 a.m.

Amc Annual Meeting

The board discussed travel arrangements for the AMC annual conference.

Committee Reports

Following reports were presented:

• Commissioner Todd Beckel reported on PILT Payments and PSAP
• Commissioner Hanson reported on the Professional Advisory Committee
• Commissioner Patty Beckel reported on the Airport Committee
• Commissioner Moorman reported on  HRDC

Correspondence

Correspondence from Rinke- Noonan Law Firm and International L/W Water Quality Forum were acknowledged.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:25 p.m.

Attest:                                                                                                 Approved: December 10, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

November 30, 2009

The Lake of the Woods County Board of Commissioners met in special session on Monday, November 30, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with changes for the special meeting today. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

Public Works Director Bruce Hasbargen, MIS Director Brent Birkeland, Land and Water Planning Director Josh Stromlund and County Assessor Wayne Bendickson met with the County Board.

Public Works Director, Bruce Hasbargen updated the County Board on the Road Inventory.  Bruce reviewed comments and a map received from the MN Department of Natural Resources (MN DNR).  Bruce suggested a strategy for going forward and plans for the next meeting with the MN DNR.  The County Board directed County Auditor, John W Hoscheid to contact Rinke Noonan Attorney, David Meyers to set up a meeting and formulate a plan of action.  There should be a date set for public review at a future meeting and organization of public comments by township. 

Budget Issues

2010 Salary Adjustments

The County Board discussed 2010 salary adjustments for county employees.  No action was taken and this will be placed on the next regular scheduled board meeting.

Extension Computer

The County Board reviewed a request from Nathan Johnson, Regional Extension Director to purchase a new computer for Sunny Dorow. 

Motion was made by Commissioner Todd Beckel to approve the purchase of a new computer for extension from the extension budget.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 10:55 a.m.

Attest:                                                             Approved:  December 10, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair