MINUTES & AGENDAS
October, 2017
Commissioner Proceedings
October 10, 2017
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 10, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman and Ed Arnesen. Also present were: Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Special Session, years of service recognition.
Approval of Minutes
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes September 26, 2017.
SOCIAL SERVICES
Claims
Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$6,032.50, Commissioner Warrants-$5,739.42, Commissioner Warrants- $37,096.11, Commissioner Warrants-$151.08.
AUDITOR/TREASURER
Deputy Auditor/Treasurer Janet Rudd met with the board requesting approval of claims:
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $62,814.50- Road & Bridge $434,984.75 –Co. Development- $604.20- Solid Waste- $27,159.19-EDA-$52.68.
WARRANTS FOR PUBLICATION
Warrants Approved On 10/10/2017 For Payment 10/13/2017
Vendor Name Amount
Baudette LOW Airport 31,500.00
Cenex Co-Op Services, Inc. 8,286.85
Computer Professionals Unlimited Inc 3,354.00
Evergreen Implement Company 16,280.00
Howard’s Oil Company 2,674.65
LOW Highway Dept 5,892.28
Mar-Kit Landfill 12,294.50
Mn State Auditor’s 2,158.05
Olson Construction 21,660.00
R & Q Trucking, Inc 2,701.50
Voyageurs Comtronics, Inc 2,640.00
Widseth Smith Nolting&Asst Inc 3,108.21
Woody’s Service 9,982.79
Ziegler, Inc 377,352.46
70 Payments less than 2000 25,730.03
Final Total: 525,615.32
Further moved to authorize the payment of the following auditor warrants: September 27, 2017- $1,326,294.42,-October 4, 2017-$57,335.18, October 5, 2017-$345,695.72.
Liquor License
Deputy Auditor/Treasurer, Janet Rudd met with the board requesting approval for a Liquor License for Rainy River Resort Inc.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve an On-Sale/Sunday Liquor License for Rainy River Resort Inc. effective November 1, 2017- June 30, 2018 contingent approval of County Sheriff and County Attorney.
Special Session
Deputy Auditor/Treasurer, Janet Rudd informed the board that County Auditor/Treasurer, Lorene Hanson requested that the board hold a special session to discuss the 2016 Audit.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to hold a Closed Special Session- Attorney Client Privileges on October 16, 2017 at 8:00 a.m.
LAND AND WATER PLANNING
Buffer Ordinance –Public Hearing
Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 9:45 a.m. and open the Public Hearing to review the Buffer Ordinance. Land and Water Planning Director, Josh Stromlund met with the board and presented the Buffer Ordinance for Lake of the Woods County. Josh informed the board that the Planning Commission met and reviewed the ordinance and that the Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be approved with conditions:
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the following Findings and Fact Decision:
Lake of the Woods County Planning Commission
Findings of Fact and Decision
Name of Applicant: Lake of the Woods County Date: October 4, 2017
Location/Legal Description: Entire County
Project Proposal: Consideration of adoption of the Lake of the Woods Buffer Ordinance
- Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )
Why or why not? Soil, water and pollution issues.
2. Is the project proposal consistent with maintaining the public health, safety, and welfare?
YES (X) NO ( ) N/A ( )
Why or why not? Same as #1.
3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )
Why or why not? Same as #1.
4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )
Why or why not? Will not.
5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?
YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
7. Is the site in harmony with existing and proposed access roads? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )
Why or why not? Affect all public waterways and ditches.
9. Does the project proposal have a reasonable need to be in a shoreland location?
YES (X) NO ( ) N/A ( )
Why or why not? Public waterway.
10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
12. Is the site adequate for water supply and on-site sewage treatment systems?
YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?
YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
The specific conditions of approval are as follows: Changes discussed at meeting, if allowed.
The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:
Approved as Presented ( ) Approved with Conditions (X) Denied ( )
October 4, 2017 _____________________________________
Date Tom Mio
Chair, Planning Commission
This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the Public Hearing at 10:05 a.m. and open the regular session.
COMMISSIONERS
Chairman Nordlof on behalf of Lake of the Woods County Commissioners offered the following resolution in regards to Heavy Equipment Operators, Doug Arnold and George Risser retirements.
RESOLUTION
Doug Arnold
The following resolution was offered by Commissioner Nordlof and moved for adoption:
Resolution No. 17-10-03
WHEREAS; Doug Arnold has served the residents of Lake of the Woods County for thirty-eight (38) years as a Heavy Equipment Operator;
WHEREAS, Doug will retire from county service, effective October 11, 2017;
NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Doug for his many years of dedicated service.
The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Resolution
The following resolution was offered by Commissioner Nordlof and moved for adoption:
Resolution No. 17-10-04
WHEREAS; George Risser has served the residents of Lake of the Woods County for thirty (30) years as a Heavy Equipment Operator;
WHEREAS, George will retire from county service, effective October 6, 2017;
NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to George for his many years of dedicated service.
The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
ROD THOMPSON
Rod Thompson met with the board to discuss drainage issues on Co. Road 154, access and roads within Waibel Estates. Tim proposed the following to the board: within the next week, the Highway Department will be surveying the ditches on both sides of the Ship’s Wheel road and begin to prepare plans for improving drainage on that corridor. These plans will be used to determine elevations to replace the entrance culvert to the Waibel Estates. This culvert is expected to be installed prior to freeze-up. Tim also explained that in the county site visit this spring. They looked at the east-west platted roads in Waibel Estates as well as the north half of Golden Gopher Road and they are the nearest to meeting Township Road standards, mainly needing minor shaping and drainage. The County will do the shaping of the grades and the developer needs to make the ditches drain. Currently, there is no room for equipment to turn around at the ends of the east- west roads. The developer will need to put approaches into Lot 4-Block 1, Lot 5-Block 2, Lot 3 Block 3, and Lot 3 Block 4 for turn-arounds that accommodate the County’s equipment. Culverts would need to be added for access to these lots when they are developed anyway and according to the County’s culvert policy the developer will assume the cost for materials and installation of these culverts. Once the drainage problem is addressed and the culverts are installed, the County Board will consider the north half of Golden Gopher Road and the east-west segments of Badger Road and the Fighting Sioux Loop for acceptance as Township Roads. If the swale that was put in between Fighting Sioux Loop and 28th Ave is to be used as permanent drainage for the roads, a drainage easement will have to be granted to the County to maintain that swale. The remaining segments of Golden Gopher Road, Badger Road and Fighting Sioux Loop still require work before they will meet Township Road standards. When the developer addresses those deficiencies, these segments may be brought to the County Board for consideration of acceptance as Township Roads. The board discussed the proposal Tim presented and the consensus of the Board was they were in agreement with this proposal.
RECESS
With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 11:04 a.m.
Attest: Approved October 24, 2017
___________________________________ _____________________________________
Deputy Auditor//Treasurer, Janet Rudd Chairman of the Board, James Nordlof