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COUNTY BOARD

October, 2016

Commissioner Proceedings

October 11, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 11, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Ed Arnesen and Buck Nordlof. Absent: Thomas Hanson.  Also present were: Deputy Auditor /Treasurer Janet Rudd, County Auditor/Treasurer, Lorene Hanson and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Union Health and Welfare Agreement.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of September 27, 2016.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 11,297.35; Commissioners Warrants: $2,909.63.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue $56,948.79, Road & Bridge $143,377.92, County Devel.$6,423.72, Natl Resc. Enhanc. $4,897.26, Forfeited Tax, $44,459.03, EDA, $963.80.

WARRANTS FOR PUBLICATION

Warrants Approved On 10/11/2016 For Payment 10/14/2016

Vendor Name                                                    Amount

Bauer Built, Inc                                                                     17,312.88

Border Ridge Trucking Inc                                                99,970.00

Burg Electronic Recovery                                                   14,201.60

Computer Professionals Unlimited Inc                              13,193.00

Contech Engineered Solutions LLC                                   7,755.70

Dynamic Imaging Systems, Inc                                            2,960.00

Government Management Group, Inc                                 3,500.00

Howard’s Oil Company                                                         2,464.68

Jake’s Quality Tire Inc                                                          4,814.18

Liberty Tire Recycling, LLC                                                   2,480.05

LOW Highway Dept                                                               7,451.90

Mar-Kit Landfill                                                                     13,063.00

R & Q Trucking, Inc                                                               3,877.65

Rinke-Noonan                                                                       5,097.26

SeaChange Printing&MarketingServices LLC                   3,959.98

University Of Mn                                                                    9,658.84

Voyageurs Comtronics, Inc                                                  3,388.88

Widseth Smith Nolting&Asst Inc                                          7,783.17

Woody’s Service                                                                   4,281.17

Ziegler, Inc                                                                             3,034.84

71 Payments less than 2000  26,821.74

Final Total: 257,070.52

Further moved to authorize the payment of the following auditor warrants: September 28, 2016 – $24,697.85, September 30, 2016- $364,212.63, October 3, 2016 -$146,454.31, October 3, 2016-($104.90), October 5, 2016-$38,100.75, October 5, 2016-$8,689.41.

Union Health & Welfare Agreement

County Auditor/Treasurer Lorene Hanson and County Attorney, James Austad presented the Operating Engineers Local #49 Health and Welfare Fund Bargaining Premium Account Participation Agreement with the board. No further action was taken.

SHERIFF

Cell Phone Stipend

County Sheriff, Gary Fish met with the board requesting approval for a cell phone stipend for Julie Berggren.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve a smart phone stipend in the amount of $60.00 per month for Administration Assistant Julie Berggren.

EMERGENCY MANAGEMENT

Emergency Management Director, Jill Olson met with the board requesting approval to purchase one new consolette, four (4) used portable ARMER radios and three small base consoles for the office in the amount of $7,000, which does not include set-up charges.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve  one new consolette, four (4) used portable ARMER radios and three small base consoles for the office in the amount of $7,000,( which does not include set-up charges) with $5,000 from the 911 fund and the balance from the Sheriff’s budget.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss appointment to the Lake of the Woods One Watershed One Plan committee.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to appoint Commissioner Arnesen to the One Watershed, One Plan Committee and appoint Commissioner Beckel and Commissioner Moorman as alternates.

KELLY CREEK PLAT

Michelle Moren, Attorney at Law met by conference call with the County Board to discuss the Kelly Creek Road Vacation. She recommended to the board to have an abstract completed on the property at the Kelly Creek road entrance, south of the plat and north of the highway.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Michelle Moren, Attorney at Law to order an abstract to be completed on Kelly Creek road entrance, south of the plat and north of the highway and to move forward with all the necessary steps to complete the road vacation.

SWCD

SWCD Resource Technician, Mike Hirst met with the board to update them on the Shoreline Clean Up project that the Keep It Clean Committee completed this year,  updated the board on the Aquatic Invasive Species campaign and that they are still working on a Decontamination Station for boats. Mike also informed the board that a County Owned Dumpster used for the Keep It Clean was damaged by fire and burned the cover off at the site by Swift Ditch. The cost of fixing it, is close to $500.00. Mike informed the board that the Lake of the Woods Public Works Department offered to fix it for them.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to repair the Dumpster up to $500.00 with the funding from the Con-Con fund.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to discuss 1st Ave NW road repair. Tim explained that the county will re-do the road when they have enough funds in the State Aid account, but for now they will do a short term patch.

Final Payment SAP039-6491-001

Public Works Director Tim Erickson met with the board requesting final payment for SAP039-6491-001 in the amount of $199,940.00. This was for the gravel that was place on the NWA road.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve SAP039-649-001 final payment in the amount of $199,940.00 to Border Ridge Trucking, Inc.

Correspondence

The boards acknowledged the following thank you letters- Williams Potato Day and Senior Boating.

SOLID WASTE ASSESSMENTS

Public Works Director, Tim Erickson reviewed the 2017 Solid Waste Assessments and the revised Unit Table based on solid waste assessments fees. The board discussed the tire disposal fees for the County Landfill. After discussion the Solid Waste Committee set a meeting date for November 2, 2016 at 5:00 p.m. for further discussion.

Williams Shop

Public Works Director, Tim Erickson informed the board that he is getting quotes to purchase a new furnace for the Williams Shop that he budgeted for this year.

Newly Hired   

Public Works Director, Tim Erickson informed the board that he hired Kyle Onstad for Senior Inspector effective October 24, 2016 at grade 12, Step 1, $20.05 per hour, points 274.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 12:30 p.m.

Attest:                                                                                     October 25, 2016

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

===============================================================================================================================================================================

Commissioner Proceedings

October 25, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 25, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Ed Arnesen, Thomas Hanson and Buck Nordlof. Also present were: Deputy Auditor /Treasurer Janet Rudd, County Auditor/Treasurer, Lorene Hanson and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Audit letter of confirmation for Audit and Financial Statements, Appointment of Buffer Administrator, MRA contract, Thank-you letters.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of October 11, 2016.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 6,860.98; Commissioners Warrants: $3,284.49; $7,484.74.

MN DHS- MENTAL HEALTH SERVICES

Social Services Director, Amy Ballard met with the board requesting approval to enter into a contract with the State of Minnesota, Department of Human Services Mental health Division for Adult Mental Health.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to enter into a grant contract with the State of Minnesota, Department of Human Service, Mental Health Division to collaborate to provide support of services pursuant to MN Statutes, section 256.01, subdivision 2(a)(6) and 245.461 to 245.486( Minnesota Comprehensive Adult Mental Health Act), effective January 1, 2017 thru December 31, 2018 and authorize Social Services Director, Amy Ballard and County Attorney,  James Austad to sign.

Health Care Services-MN-Sure

The board discussed a letter of concern from Alan and Jody Burke in regards of MN Sure Insurance, the rising costs and the delivery of health care service which requires them to get health service from areas other than our local health care providers, which forces them to drive 320 miles to the nearest hospital and 260 miles to the nearest Primary Care Clinic under Blue-Cross-Blue-Shield-Blue Plus plan. The other option would require them to travel 170 miles away. After discussion, the board requested that a letter be drafted and then reviewed to send to local Senators, Representatives.

MIS

MIS Director, Peder Hovland met with the board and introduced newly hired IT Tech 1, John Butenhoff to the board.

EXIT INTERVIEW

Colleen Hoffman, from Hoffman Philipp & Knutson PLLC met with the board to review the 2015 year-end Audit.

LETTER OF CONFIRMATION

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of a Letter of Confirmation for Audit and Financial Statements with Hoffman, Philip & Knutson PLLC for auditing of the financials for Lake of the Woods County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to authorize Chairman Moorman and County Auditor/Treasurer to sign the letter of confirmation for Auditing and Financial Service with Hoffman, Philipp & Knutson PLLC.

AUDITOR/TREASURER

Land Donation

County Auditor/Treasurer, Lorene Hanson met with the board to inform the board that an individual would like to donate approximately 10 acres of land to the county, this property would connect to the Lake of the Woods Boy Scout Park. The board requested that County Auditor/Treasurer, Lorene Hanson get appraisal and abstract done on the parcel of land from outside vendors.

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Revenue $45,835.59, Road & Bridge $220,869.46, County Devel.$385.67, Solid Waste, $1,848.81, EDA, $3,885.85.

WARRANTS FOR PUBLICATION

Warrants Approved On 10/25/2016 For Payment 10/28/2016

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                 5,481.52

Compass Minerals America                                                  6,300.96

Cps Technology Solutions                                                  3,800.00

Farmers Union Oil Co.                                                          2,777.29

Hasler                                                                                      2,000.00

John Deere Financial                                                            7,681.95

Knife Lake Concrete Inc                                                      15,444.10

Lake Superior College                                                           2,800.00

Lavalla Sand & Gravel Inc                                                 100,000.00

M & J Construction Of Holt, Inc.                                         79,130.25

Mn Counties Information System                                        2,142.50

Mn State Dept-Correction                                                   17,833.04

Northwest Community Action, Inc                                       3,122.00

Roseau-LOW Title & Abstract Co. Inc                                  3,980.00

50 Payments less than 2000   20,331.77

Final Total:  272,825.38

Further moved to authorize the payment of the following auditor warrants: October 12, 2016 $121,031.98, October 17, 2016 $40.00, October 19, 2016 $1,564.31.

County Surveyor Contract

County Auditor/Treasurer Lorene Hanson met with the board requesting the board to approve County Surveyor, Donn Rasmussen Provisional Service Contract.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve County Surveyor, Donn Rasmussen contract for Professional Land Survey Services effective January 1, 207 thru December 31, 2020, in the amount of $13,000 per annum.

Snowmobile Maintenance and Grooming Grant Agreements

County Auditor/Treasurer Lorene Hanson met with the board requesting approval for the Maintenance and Grooming Grant Agreement with the State of MN for Maintenance of snowmobile trails.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the Snowmobile Grant Agreement with the State of Minnesota for Trails and Maintenance and Grooming in the amount of $161,121.60.

Amend Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to amend the agenda and add MRA.

MRA

County Auditor/Treasurer, Lorene Hanson met with the board and presented The MRA contract with Lake of the Woods County for Human Resources services.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the MRA contract for Human Resources services and authorize Chairman Moorman to sign.

LAND AND WATER PLANNING

Buffer Administrator

The board discussed the appointment of a Buffer Administrator for Lake of The Woods County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to appoint Land and Water Planning Director, Josh Stromlund as the Lake of the Woods County Buffer Administrator.

Recess

The meeting was called to recess at 9:40 a.m. and reconvened at 9:45 a.m. as follows:

Amend Agenda

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to amend the agenda and add Human Resource Director to the agenda.

Human Resource Director

Human Resource Director, Karen Ose met with the board and notified them that she plans on resigning by December 31, 2016. Karen informed the board that she will stay and train the newly hired Human Resource Director and that she has a few projects that she has been working on and plans on having them completed before she is done.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Karen Ose to advertise for hiring of a Human Resource Director for Lake of the Woods County.

PUBLIC WORKS DIRECTOR

Public Works Director, Tim Erickson and MN DOT District Engineer, Craig Collision met with the board to discuss construction projects. Craig thanked the community for their patience with the road construction and for Davidson Contracting for completing the road project in a timely matter.

The board discussed cattail spraying, invasive species weeds.  Dave Marhula discussed ditch drainage issues south on  HWY 72.

HEALTH INSURANCE and 2017 Con-Con Funds

County Auditor/Treasurer Lorene Hanson reviewed the 2017 health insurance rates and Con-Con funds with the board. The board requested that this be placed on the November 15 meeting for approval.

CORRESPONDENCE

Thank-You letters were acknowledged from Williams Public Library board and Williams Ice Arena board.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 12:00 p.m.

Attest:                                                                                     November 15, 2016

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman