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COUNTY BOARD

October, 2008

Commissioner Proceedings

October 14, 2008

The Lake of the Woods County Board met in regular session on Tuesday, October 14, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

CALL TO ORDER

Chairman Bredeson called the meeting to order at 8:45 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Todd Beckel, Patty Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor, Janet Rudd, Tom Hanson, George Swentik, John Oren and Penny Mio Hirst.

APPROVAL OF AGENDA

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  Request to sell squad cars, Potato Day and DNR Peatlands Committee and remove approval of minutes from August 18, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY TREASURER, MARK HALL AND WELLS FARGO COMMUNITY BANKING PRESIDENT, TIM HENDRICKSON

County Treasurer Mark Hall and Community Banking President, Tim Hendrickson met with the board to discuss the security of the counties “Sweep Account”. Tim stated that the funds are invested with Ginnie Mae and the funds are collateralized at 100% at all times. The Board requested that an agreement between Wells Fargo and Lake of the Woods County be drafted and to include Minnesota statutory language in regards to investments be included in the agreement.

SOCIAL SERVICES DIRECTOR, NANCY WENDLER

Social Services Director Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 40,323.62

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR, JOHN W. HOSCHEID

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue              $120,738.55

                                                Road & Bridge   $  77,103.13

                                                Co. Develop.       $    3,827.43

                                                Solid Waste         $   31,980.40

                                                                            $ 233,649.51

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/14/2008 FOR PAYMENT 10/17/2008

     AMOUNT   VENDOR NAME                                                     AMOUNT   VENDOR NAME

        5460.00 BRIAN ACHEN                                                           454.41 AMERI PRIDE LINEN & APPAREL SE

        1300.00 AMERICAN SOLUTIONS FOR BUSINES                1394.13 ANDERSON POWER AND EQUIPMENT

          314.00 JERRY ANDERSON                                                  1279.82 ANDY’S GARAGE, INC.

        5378.03 ED ARNESEN                                                         33390.00 ARROWHEAD LIBRARY SYSTEM

          365.54 AUTO VALUE BAUDETTE                                       380.31 BAUDETTE REGION

        1896.77 BAUERS COMMUNICATIONS & SECURI                724.85 TODD BECKEL

          441.59 WAYNE BENDICKSON                                              470.40 BEST WESTERN KELLY INN STCLOUD

          341.78 CANON FINANCIAL SERVICES                            10398.22 CENEX CO-OP SERVICES, INC.

        4245.62 CPS TECHNOLOGY SOLUTIONS                              425.90 CRAGUN’S CONFERENCE & GOLF RES

          389.64 DIRECT SAFETY COMPANY                                    323.31 DODDS LUMBER

        3018.82 DYNAMIC IMAGING SYSTEMS, INC                     6900.00 EARTHWORKS CONTRACTING INC

        2277.55 ELECTION SYSTEMS & SOFTWARE, I                    859.26 FARMERS UNION OIL CO.

        1045.00 HELGESON FUNERAL CHAPEL                             1993.51 HERC-U-LIFT, INC

        4019.48 HOWARD’S OIL COMPANY                                      351.44 INSIGHT PUBLIC SECTOR

      17366.32 JOHNSTON FARGO CULVERT INC                          474.50 KNIFE RIVER MATERIALS

          579.13 LAKE ROAD DIESEL INC                                         300.00 LAVALLA SAND & GRAVEL INC

          832.07 LOW FOODS                                                             7530.04 LOW HIGHWAY DEPT

          600.00 LOW MASTER GARDENER                                   10227.15 MAR-KIT LANDFILL

          380.00 MIDWEST MONITORING & SURVEILLA                650.00 MN ASSN OF COUNTIES

        4956.42 MN COUNTIES COMPUTER CO-OP                      11150.00 MN MUNICIPAL UTILITIES ASSOC

      19540.13 MN STATE DEPT-CORRECTION                              442.45 JEROME MOLINE

          764.50 KENNETH MOORMAN                                            5428.22 LAW MOREN

      10788.00 MSOP-MN SEX OFFENDER PRGRM-462                  995.56 NOBLE THRIFTY WHITE

        2405.34 THE NORTHERN LIGHT                                         1917.66 NORTHERN OVERHEAD DOOR CO

        3452.54 NORTHWEST ANGLE&ISLAND FREIGHT              415.45 OFFICE DEPOT

          423.91 OLSEN CHAIN AND CABLE INC                              304.79 ELIZABETH PETERSON

          405.39 DENA PIEPER                                                            401.59 QUILL CORPORATION

        2533.02 R & Q TRUCKING, INC                                            1528.00 RINKE-NOONAN

          438.75 RODERICK RONE JR                                                  520.80 RUTTGER’S BAY LAKE LODGE

        1277.00 SIMPLEX                                                                  1411.08 STRATA CORP, INC

        2751.39 SYNERGY GRAPHICS, INC                                   10664.25 TRAFFIC MARKING SERVICE, INC.

          643.82 TRUE VALUE                                                           1789.43 UNIVERSITY OF MN

          691.52 US FOOD SERVICE                                                  2640.00 VOYAGEURS COMTRONICS, INC

          994.30 WEST GROUP                                                           1343.33 WIDSETH SMITH NOLTING&ASST INC

        5061.89 WOODY’S SERVICE

58 PAYMENTS LESS THAN  $300       6,790.39

FINAL TOTAL    $233,649.51

Further moved to authorize the payment of auditor warrants as follows:

                                                September 24, 2008    $  21,113.99

                                                September 29, 2008    $111,443.82

                                                September 30, 2008    $    (957.34)

                                                September 30, 2008    $  12,598.59

                                                October 8, 2008          $  68,828.71

                                                October 9, 2008          $  50,678.69

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

John W. Hoscheid requested approval for lawful gambling for the Northwest Minnesota Fraternal Order of Police Lodge #8 and for the Northwest Angle Edgeriders.

Motion was made by Commissioner Patty Beckel to approve the application for lawful gambling for Northwest Minnesota Fraternal Order of Police Lodge #8 for a raffle, which will be held at Sportsman’s Lodge on February 23, 2009.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the lawful gambling permit for the Northwest Angle Edge Riders to conduct a raffle on March 14, 2009 at Sportsman’s Oak Island Lodge and authorize County Auditor to sign.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

John W. Hoscheid presented a schedule for County Board members to attend a training course for County Board of Appeal and Equalization that is required by law.  The Commissioners’ stated that they will attend one of the courses.

COUNTY SHERIFF, DALLAS BLOCK

County Sheriff, Dallas Block met with the board and updated them on the Lake of the Woods Reverse Phone System.  Dallas stated that the company will be coming next week to set the system up at no additional cost and if it still does not function correctly that they will refund the county.

Dallas Block requested approval to sell two squad cars and one county owned car.

Motion was made by Commissioner Moorman to authorize County Sheriff, Dallas Block to sell the following county owned vehicles:

  1. 1996 Pontiac VIN NO. 1G2NE12T9TM531641
  2. 2003 Ford VIN NO. 2FAHP71W33X167992
  3. 1997 FORD VIN NO. 2FALP71W9VX109415

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Dallas presented several pictures of the Williams Community Center showing the poor condition of the building.

WATERS OF THE DANCING SKY SCENIC BYWAY, TOURISM BUREAU DIRECTOR DENELLE CAUBLE

Tourism Bureau Director, Denelle Cauble met with the board to discuss the Waters of the Dancing Sky Scenic Byway.  She informed the board that the “Waters of the Dancing Sky Scenic Byway” is the third (3rd) largest Byway in the State.  The board discussed Mark Anderson (MN/DOT) recommendations for “GAPS”.  The board concurred that they will keep the original “GAPS” that were designated back in 1997.

 The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-10-01

Supporting the Designation of State Highway 11 as a Minnesota Scenic Byway and Minnesota Department of Transportation  (MN/DOT) Enforcement of Laws Pertaining to State Scenic Byways on Federal Aid Primary Routes

WHEREAS, the State Highway 11 “Waters of the Dancing Sky” within Lake of the Woods County is designated as a state scenic byway; and

WHEREAS, MN/DOT is required by federal law to not allow new off-premises advertising signs along Federal Aid Primary routes on designated scenic byways; and

WHEREAS, Lake of the Woods County receives benefits from tourism and is eligible for federal funding for projects along designated scenic byways;

WHEREAS, Lake of the Woods County supports the designation of the State Highway 11 “Waters of the Dancing Sky,” within Lake of the Woods County, as a Minnesota Scenic Byway, with the following exceptions (GAPS):

  1. ½ mile west of Roosevelt to ½ mile east of Roosevelt.
  2. ½ mile west of Williams to ½ mile east of Williams.
  3. 1 mile west of Baudette to CR 35 east of Baudette.
  4. 300 feet E of intersection of Hwy 11 and 50th Ave NW to 54th Ave NW in Graceton.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County also supports MN/DOT enforcement of federal and state laws pertaining to the designation, including the prohibition of new off-premises advertising signs along state scenic byways on Federal Aid Primary routes.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR, JOHN W. HOSCHEID

County Auditor, John W. Hoscheid met with the board requesting approval for a Veterans Service Office Operational Improvement Grant.

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to sign the Lake of the Woods County Veterans Service Office Operational Improvement Grant in the amount of $1,400.00 for the state fiscal year 2009.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

John W. Hoscheid presented proposal for lease from Tony Dorn Inc. for a copy machine for the Lake of the Woods Extension Office.  The consensus of the board was that they could use the main copier in the workroom.

John W. Hoscheid requested approval to enter into a Joint Powers Agreement (JPA) with Minnesota Secretary of State, which is required by the Department of Administration for reimbursement for the 2008 primary election recount.

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to sign the Minnesota Secretary of State’s JPA effective September 16, 2008 and expiring October 30, 2008. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 10:20 a.m. and reconvened at 10:26 a.m. as follows:

MOTOR POOL

County Auditor, John W. Hoscheid presented the Minnesota State Contract for a 2009 Chevrolet Impala Model 1 LS in the amount of $16,507.00.

Motion was made by Commissioner Todd Beckel to purchase the 2009 Chevrolet Impala Model 1 LS from Car/Truck City in the amount of $16,507.00 not including registration or taxes.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

DEPOT PRESERVATION ALLIANCE, REPRESENTATIVE JOANNE KELLNER

Representative, Joanne Kellner met with the board requesting a letter of support from the County Board for the preservation and adaptive reuse of the Baudette Depot.

Motion was made by Commissioner Todd Beckel to authorize the Chairman to sign the letter (s) of support for the MHS grant for the preservation and adaptive reuse of the Baudette Depot.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

WILLIAMS YOUTH RECREATION ASSOCIATION, REPRESENTATIVE APRIL STAVIG

April Stavig met with the board requesting funding for the Potato Day Celebration.  The board informed April that the county levies money for this celebration already.

Motion was made by Commissioner Arnesen to re-designate the $500.00 levied money that was designated to the City of Williams to the Williams Youth Recreation Association, a 501.3c non-profit organization for the use of the Potato Day Celebration. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PEATLAND COMMITTEE APPOINTMENT

Commissioner Todd Beckel shared a letter from the Minnesota Department of Natural Resources requesting Commissioner Todd Beckel to participate as a planner for a pilot project which will create plans for two Peatland Scientific and Natural Areas.  The board discussed the date of the Peatland forum, which falls on the same day of a regular board meeting.

Motion was made by Commissioner Patty Beckel to appoint Commissioner Todd Beckel to the Peatland Committee meeting, Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

BUSINESS SUBSIDY POLICY CRITERIA, PUBLIC HEARING

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:00 a.m. as advertised and open the Public Hearing for comments on the Business Subsidy Policy Criteria.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Bredeson read out loud the two changes that were made in the policy and read out loud a letter from Ronald Zimney.  Commissioner Arnesen stated that he is in support of the policy but would have liked to see a limit of $75,000.00.

Motion was made by Commissioner Todd Beckel to close the Public Hearing for Business Subsidy Policy Criteria and open the regular meeting at 11:05 .am.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to accept the revised Business Subsidy Policy Criteria as presented at the Public Hearing and authorize Chairman Bredeson and County Auditor, John W. Hoscheid to sign the revised policy.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board and presented two quotes for a Utility Tractor as follows:

  1. Holte Implement:        John Deere 6330 Tractor         $41,296.27
  2. Titan Machinery :        Case III JX80 Tractor             $24,150.00

Bruce recommended purchasing the John Deere 6330 Tractor.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a John Deere 6330 Tractor for the Public Works Department from Holte Implement in the amount of $41,296.27.  Seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for:  Commissioner Arnesen, Patty Beckel and Moorman.  Voting against: Commissioners Todd Beckel and Bredeson.

CLOSED SESSION- PURSUANT TO MN § 13D.03 LABOR NEGOTIATIONS

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:36 a.m. per MN Stat. §13D.03.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The following were present in closed session:  Commissioners Arnesen, Bredeson, Todd Beckel, Patty Beckel and Moorman.  Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular session at 12:50 p.m.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:50 p.m. The meeting reconvened at 1:05 p.m. as follows:

CON-CON BUDGET

Motion was made by Commissioner Todd Beckel to contribute the following Con-Con funds to the following organizations, payable 2009:

Lake of the Woods County Development Year 2009
  Baudette Arena Assoc-                    15,000.00
  Williams Arena Assoc-                      5,000.00
  City of Baudette-Timbermill Park                    20,000.00
  Crises Resource Center                      2,500.00
  Depot Preservation-Historic Depot/Bldg                      1,000.00
  LOW Humane Society-                      1,000.00
  MN Small Business Development  Center                         500.00
  Pequana Playhouse                                   500.00
  School District-390-Enrichment Program                      2,500.00
  University of MN Extension-                      2,000.00
  Williams Public Library                         500.00
  Joint Powers Natural Resources Board                      2,000.00
  LOW Sr Fishing (LOW Chapter)                      1,500.00
  Rinke-Noonan-Retainer-                      2,400.00
  St Louis County Aud-   (NCLUCB)                      5,000.00
  Take A Kid Fishing                         600.00
  Widseth Smith Nolting-                    16,000.00

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board requesting authorization to move to the next phase for the Township Road Inventory.

Motion was made by Commissioner Todd Beckel to authorize Public Works Director to move to the next phase of the Township Road Inventory and to set Public Informational Meetings regarding the Township Road Inventory for November 18, 2008 and January 8, 2009 from 6:00 p.m. to 8:00 p.m.  The informational meeting will be held at the Government Center in Baudette in the Commissioners’ Room. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bruce Hasbargen met with the board requesting approval for the Solid Waste Special Assessment fee.

Motion was made by Commissioner Arnesen to adopt the Solid Waste Special Assessment Schedules as presented by the Solid Waste Committee with the following changes:

  1. Eliminate farmers that own less than 400 acres.
  2. Eliminate assessment on seasonal recreational properties owned by county residents.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES DIRECTOR, WADE JOHANNESEN AND COUNTY ASSESSOR, WAYNE BENDICKSON

Human Resources Director, Wade Johannesen discussed the contracting position of an Assistant Assessor.  He explained that the contractor would only be able to do the assessing of properties and nothing else in the office. County Assessor, Wayne Bendickson informed the board that the Mobile Home assessing will be done at the same time as other assessing.  Wade informed the board that the personnel committee recommends to go with the hiring of an Assistant Assessor versus having a contractor. The personnel committee made no changes in the grade of this position and updated the job description as presented.  The board requested that ATV usage be added to the job description.

Motion was made by Commissioner Todd Beckel to approve the Assistant Assessor’s job description with the change of adding ATV usage.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize Human Resources Director, Wade Johannesen and County Assessor, Wayne Bendickson to advertise for a RFP for a part-time Assistant Assessor and advertise for a full-time Assistant Assessor position.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

INTERIM COUNTY ATTORNEY, MICHELLE MOREN AND COUNTY ASSESSOR WAYNE BENDICKSON

Interim County Attorney, Michelle Moren and County Assessor Wayne Bendickson met with the board to discuss the assessment agreement for providing assessment services for the City of Baudette. 

The Commissioners requested that Michelle proceed with the 2008 Assessment Agreement with the City of Baudette.

Motion was made by Commissioner Arnesen to authorize Chairman Bredeson, County Auditor, John W. Hoscheid and Interim County Attorney, Michelle Moren to sign the 2008 Assessment Agreement with the City of Baudette.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The board discussed the Williams Community Center with Interim County Attorney, Michelle Moren and City of Williams Mayor, Nancy Jewell. The board requested that Nancy get an abstract to find out the legal ownership, the value of the lot and get a quote on how much an Attorney would cost to start the process of condemnation.  Michelle will be the contact person for the board on the Williams Community Center.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board to discuss the certification training for Construction Inspections.  He requested that four staff members should be trained for this certification. He estimates the cost would be around $400.00 per person for training and the cost of mileage and hotels.  The consensus of the board was to train up to four staff members with only two attending at one time.

Bruce reported the Ditch 1 Committee findings.  He stated that the committee will be reviewing this list and will prioritize the projects.

Bruce presented the only quote that was received for the removal or demolition of the small garage.

David and Bruce Erickson was the only bid received in the amount of $100.00.

The board discussed the Capital Outlay for the Road and Bridge fund and also discussed the consent agenda item from the highway department.  Bruce explained the travel was with the Minnesota Local Road Research Board (LRRB) that he was appointed to and all cost of travel, room and meals were covered by the LRRB.

Bruce informed the board that he may purchase a used snowplow instead of the new snowplow that was approved at the September 23, 2008 meeting. Bruce also informed the board that he is looking into some possibilities of utilizing the fuel farm at the school and the possibility of setting one up for the county.

OTHER TOPICS DISCUSSED WITH NO ACTION; CORRESPONDENCE

The board discussed the transfer of the Maxi Van and correspondence was acknowledged.

CONSENT AGENDA

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Josh Stromlund to Minneapolis for Mediation Meeting on October 7, 2008; Bruce Hasbargen to Washington, D.C. for Transportation Research Board’s 88th Annual Meeting on January 11-15, 2009.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR, JOHN W. HOSCHEID

Due to the time of day, the 3rd quarter financial report was tabled to the October 28, 2008 board meeting.

CLOSED SESSION-PURSUANT TO MN § 13D.03 LABOR NEGOTIATIONS

Motion was made by Commissioner Todd Beckel to close the regular session at 4:43 p.m. pursuant MN § 13d.03 for union negotiations.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present in the closed session:  Commissioners Arnesen, Bredeson, Todd Beckel, Patty Beckel and Moorman. 

Motion was made by Commissioner Patty Beckel to close the closed session at 5:12 p.m. and open the regular session.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 5:12 p.m.

Attest:                                                                                                 Approved:       October 28, 2008

_____________________________                                                  ____________________________

John W. Hoscheid, County Auditor                                                   Kim Bredeson, Chairman

Commissioner Proceedings

October 28, 2008

The Lake of the Woods County Board met in regular session on Tuesday, October 28, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Arnesen, Bredeson and Moorman. Absent was Commissioner Todd Beckel who was away on county business.  Also present were: County Auditor, John W Hoscheid; Human Resources Director, Wade Johannesen; Tom Hanson and Gloriann Fischer.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Travel for Shelley Pepera to St. Paul on October 21-23 for Case Management and Financial Basics and travel on November 6th to St. Paul for Interstate Basics and John W Hoscheid to St. Paul on October 26-27 for Manatron User Group. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the commissioner minutes of October 14, 2008.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 15,108.02

Commissioners’ Warrants      $ 12,308.32

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler reviewed the Riverview Health / Glenmore 2009 Contract –CD Outpatient Services and the Riverview Health / Glenmore 2009 Contract — Host County Contract.

Motion was made by Commissioner Moorman to approve the contract between Riverview Health / Glenmore Recovery Center and Lake of the Woods County Social Services for 2009, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff; and to authorize Chairman Bredesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner Moorman to approve the Host County Contract between Riverview Health / Glenmore Recovery Center and Lake of the Woods County Social Services for 2009, for the provision of chemical dependency outpatient treatment services to residents from other counties; and to authorize Chairman Bredesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. 

County Treasurer, Mark E Hall

County Treasurer, Mark E Hall met with the board to discuss the Lake of the Woods County Investment Policy, which is currently under review by the Interim County Attorney, Michelle Moren.  Mark updated the board on the third quarter revenue interest and the projected fourth quarter interest.

County Auditor, John W Hoscheid

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Revenue              $ 22,661.16

                                                Road & Bridge   $ 14,288.41

                                                Solid Waste         $      558.02

                                                                            $ 37,507.59

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/28/2008 FOR PAYMENT 10/31/2008

    AMOUNT   VENDOR NAME                                                             AMOUNT  VENDOR NAME

          345.06 DELL MARKETING, LP                                             368.75 GRAINGER, INC

          306.00 ROBERT LAPOS                                                       2110.83 M-R SIGN CO, INC

        6320.78 MACTEK SYSTEMS INC                                           927.35 MN ATTORNEY GENERAL’S OFFICE

          393.27 MN OFFICE OF ENTERPRISE TECHNO                10440.00 MSOP-MN SEX OFFENDER PRGRM-462

        8895.36 NORTH AMERICAN SALT CO                                  331.25 NORTH EAST TECHNICAL SERVICE,I

        2063.63 NORTHWEST ANGLE&ISLAND FREIGHT              490.71 REED’S SPORTING GOODS

          543.88 GEORGE SWENTIK                                                   406.68 T R JOBBING

          500.00 WILLIAMS YOUTH RECREATION ASSO

27 PAYMENTS LESS THAN  $300             3,064.04

FINAL TOTAL     $37,507.59

Further moved to authorize the payment of auditor warrants as follows:

October 14, 2008      $ 1,035,783.49

October 21, 2008      $    434,401.63

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid reviewed the third quarter financials including the revenue and expenditures report as of September 2008 with the board.  The board chair recommended this to be placed on the next department head meeting agenda.   

Public Works Director, Bruce Hasbargen

Public Works Director, Bruce Hasbargen discussed the gas tax formula, stating there would be a decrease in revenue due to lower gas sales and the current state of the economy.   There is a projected $20,000 budget reduction in revenues as of October 2008.  There will be additional revenue projections in November and the final in January of 2009.  It was the recommendation of the Public Works Director to sit tight until we have the final numbers and at that time make budget adjustments accordingly.

County Auditor, John W Hoscheid

County Auditor, John W Hoscheid presented a letter from the Baudette – Lake of the Woods Chamber of Commerce Festival of Lights Committee, requesting sponsorship for this year. 

Motion was made by Commissioner Patty Beckel to authorize a sponsorship of $400 to the Festival of Lights Promotion – Movie Donations and to pay this out of general revenue levied money.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid presented quotes to repair the motor pool car.  Quotes were received as follows:

Gary’s Auto                                        $ 721.09

Nelson’s Collision Center                   $ 734.46

Wayne’s Body Shop                           $ 639.04

Motion was made by Commissioner Patty Beckel to approve and accept the quote from Wayne’s Body Shop in the amount of $639.04 to repair the motor pool car.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Capital Expenditure Policy

The board reviewed the revised capital expenditure policy.  The board requested the County Auditor to make changes as discussed and bring back to the board for final approval.

Flu Shots

The board discussed allowing employees to receive flu shots this year.

Motion was made by Commissioner Moorman to allow all county employees to receive a flu shot, at the expense of the county, with LakeWood Nursing Service at the Lake of the Woods County Government Center.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Human Resources Director, Wade Johannesen

Human Resources Director, Wade Johannesen met with the board to request approval of an Assessor Contract job description as recommended by him.

Motion was made by Commissioner Moorman to approve the job description for Contract Assessor. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Emergency Management Director, Holly House presented an Emergency Operation Plan for approval.

Motion was made by Commissioner Moorman to approve the Emergency Operation Plan as presented and authorize Chairman Bredeson and Emergency Management Director, Holly House to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Land & Water Planning Director, Josh Stromlund

Land & Water Planning Director, Josh Stromlund presented the Lake of the Woods County 2009 Natural Resource Block Grant.

Motion was made by Commissioner Patty Beckel to approve the 2009 Natural Resources Block Grant Agreement and the Program Allocation and Contribution Plan; and to authorize Chairman Bredeson and Land & Water Planning Director, Josh Stromlund to sign the same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Aggregate Resource Preservation Property Tax

The board discussed the termination option of the aggregate resource preservation property tax.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution Number 08-10-02

Consideration of “Aggregate Resource Preservation Property Tax Law”

County Termination Option

Whereas, the Lake of the Woods County Board of Commissioners recognizes the importance of maintaining aggregate resources for the general economy of the county; and

Whereas, the County Board recognizes that property taxes are an important consideration as to the viability of the aggregate industries located in the county; and

Whereas, the State of Minnesota has an ad valorem property tax system based on the full market value of real estate or personal property; and

Whereas, the provisions of MN Statute § 273.1115, Aggregate Resource Preservation Property Tax Law, grants special and unique treatment to owners of land containing aggregate deposits, in comparison  with other property in the county, therefore shifting the tax burden on these properties to other taxpayers; and

Whereas, the provisions of MN Statute § 273.1115, Aggregate Resource Preservation Property Tax Law, allow a county to terminate application of this law: and

Whereas, a county may reauthorize application of this law by a resolution of the County Board revoking the termination; and

Whereas, the County Board is required to hold a public hearing as part of the process to terminate application of this law; and

Whereas, said public hearing has been scheduled for November 25, 2008 at 1:00 p.m., in the Commissioners’ room.

Now, Therefore, Be It Resolved, that the Lake of the Woods County Board of Commissioners hereby elects to begin the process of terminating participation in the Aggregate Resource Preservation Property Tax Law in Lake of the Woods County.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV or the City of Williams (Williams Community Center – old school). 

New:

The board received a letter from the Roseau Committee on Aging inviting two commissioners to serve on the board.  The consensus of the board was to appoint Commissioner Arnesen to represent the board on the committee and to report back to the board.

The board requested County Auditor John W Hoscheid to send a letter to the Humane Society requesting an update on any potential funding they may have received.

Meeting Reports:

Commissioners Arnesen, Todd Beckel and Moorman attended the Minnesota Rural Counties Caucus meeting in Menahga.  Commissioners Arnesen and Moorman updated the board.

Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations and MN Statute § 13D.05, Subd. 2(b) Personnel Issues

Motion was made by Commissioner Moorman to close the regular session at 11:20 a.m. pursuant MN Statute § 13D.03 for union negotiations and MN Statute § 13D.05, Subd. 2 (b) personnel issues. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following were present in closed session:  Commissioners Arnesen, Bredeson, Patty Beckel and Moorman.  Absent was Commissioner Todd Beckel.  Also present was Human Resource Director, Wade Johannesen.   

Motion was made by Commissioner Moorman to close the closed session at 12:15 p.m. and open the regular session.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:16 p.m. and reconvened at 1:00 p.m. as follows:

Closed Session – Pursuant to MN Statute § 13D.05 Subd. 3(b)

Pending Litigation

Motion was made by Commissioner Patty Beckel to close the regular session at 1:01 p.m. pursuant MN Statute § 13D.05 Subd. 3(b) for pending litigation.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present in closed session:  Commissioners Arnesen, Bredeson, Patty Beckel and Moorman.  Absent was Commissioner Todd Beckel.  Also present were the Board of Adjustments committee members:  Tom Mio, Buck Webb, Reed McFarlane and Jamie McEnelly; Jay Squires   from Ratwik, Roszak & Maloney and County Auditor, John W Hoscheid.

Motion was made by Commissioner Arnesen to close the closed session at 1:45 p.m. and open the regular session.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land & Water Planning Director, Josh Stromlund

Mr. Jay Squires, attorney from Ratwik, Roszak, and Maloney, representing the county in this matter and explained the genesis of the litigation.  On May 14, 2008, the Lake of the Woods County Board of Adjustment (BOA) approved a variance submitted by J & L Hennum, Inc.  This approval granted an increase in commercial density and less than the required 100 foot setback from the Rainy River.  The Minnesota Department of Natural Resources (MNDNR) subsequently appealed the decision of the BOA.  A mediation conference was held on October 7, 2008, with all parties present and a settlement agreement was reached.  The terms of the settlement agreement were discussed.

Motion was made by Commissioner Arnesen to accept the settlement agreement reached between the MN DNR and J&L Hennum, Inc. The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows:  For:  Commissioners:  Arnesen, Moorman, Bredeson;  Abstained:  Commissioner Patty Beckel;  Absent:  Commissioner Todd Beckel.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 2:06 p.m.

Attest:                                                                                                 Approved:       November 12, 2008

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Kim Bredeson, Chairman