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COUNTY BOARD

October, 2013

Commissioner Proceedings

October 8, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 8, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen and Tom Hanson.  Absent Patty Beckel. Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Veterans grant resolution, NWA road maintenance and natural gas line to the Industrial Park.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Dena Pieper to St. Cloud on October 23-24 for Legal Professional Staff training. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of September 24 regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                      $  78,372.26  

Road and Bridge        $  86,581.96

Co. Develp                  $       333.25

Solid Waste                 $  20,207.85

EDA                            $   1,544.56

                                    $187,039.88

WARRANTS FOR PUBLICATION

Warrants Approved On 10/08/2013 For Payment 10/11/2013

Vendor Name                                                        Amount

Cdw Government, Inc                                                  2,135.36

Dynamic Imaging Systems, Inc                                  3,143.92

Earthworks Contracting Inc                                        5,818.75

Ferrier Logging, Inc                                                    5,795.00

Fish/Kevin                                                                   11,661.25

Hasbargen Farms Inc                                                 5,700.00

Hasbargen Logging Inc                                              5,462.50

Hoffman, Dale, & Swenson, Pllc                                 6,450.00

Howard’s Oil Company                                              4,888.20

LOW Highway Dept                                                     5,024.34

Mar-Kit Landfill                                                           10,432.35

Miovac/Tim                                                                   5,890.00

Moren/Law Offices Of Patrick D                                 6,120.37

Norman Johnson Trucking, Inc.                               5,890.00

Olson/George                                                            32,660.00

Traffic Marking Service, Inc.                                     28,995.26

University Of Mn                                                          8,527.00

Uretek Holdings, Inc                                                    5,065.00

Voyageurs Comtronics, Inc                                        2,640.00

Woody’s Service                                                          7,748.71

62 Payments less than 2000   16,991.87

Final Total:   187,039.88

 Further moved to authorize the payment of the following auditor warrants:

                                                September 26, 2013    $     11,020.54

October 3,       2013    $   118,384.37

                                                October 3,       2013    $       2,996.55

                                                October 3,       2013    $   273,668.52

                                                                                    $   406,069.98  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

MN NW Fraternal Order of Police

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for an exempt gambling permit for the Fraternal Order of Police to conduct a lawful gambling raffle.

Motion

Motion was made by Commissioner Moorman to approve the exempt gambling permit for the Fraternal Order of Police NW MN Lodge #8 to conduct a lawful gambling for a raffle on February 24, 2014 at Sportsman’s Lodge and authorize County Auditor/Treasurer to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Tax Forfeited Land

County Auditor/Treasurer Mark E. Hall met with the board to review the Tax Forfeited Land and requested them to review them and classify them as either conservation or non-conservation lands.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

TAX FORFEITED LAND

RESOLUTION NO. 13-10-01

WHEREAS; the County Board of Commissioners of the County of Lake of the Woods, State of Minnesota, desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for non-payment of taxes, and

WHEREAS, said parcels of land have been viewed by the County Board of Commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes 282.01.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby certify that all parcels of land below have been viewed and comply with the provisions of Minnesota Statutes 85.012; 92.461; 282.01, subd. 8; and 282.018; and other statutes that require the withholding of tax-forfeited lands from the sale.

NAMEINFO
McDougaldFreeman’s 1st Addtion E. Graceton;
 Lots 1-9, Block 4
 Parcel. No. 22.51.04.010
McDougaldFreemans’s First Addition E. Graceton;
 Lots 10-13, Block 4
 Parcel No. 22.51.04.100
SpoonerThat part of the SE1/4 SE1/4 of Sec 29
 Twp 160N Range 31West, described as
 follows: commencing at the SE corner of
 the SE1/4SE1/4, thence north along the
 east boundary line a distance of
 577.5 feet; thence west at a right angle
 a distance of 379.5 feet; thence south
 a right angle, a distance of 577.5 feet
 to the south boundary line thereof;
 thence east, along said south boundary
 line a distance of 379.5 feet to the
 point of beginning. Said tract contains
 Parcel No. 30.29.44.010
VictorySec. 14, Twp 158, Range 32,
 W2NE4NW4
 Parcel No. 42.14.21.030
BaudetteA parcel of land lying in the SE1/4SE1/4,
 Section 18, Twp 161N, Range 31 W,
 described as the south 336 feet of the
 following parcel; Startin at the southeast
 corner of said Section 18, thence west along
 the south section line of said Section 18
 a distance of 560 feet to point, and that
 being the point of beginning; thence in a
 northerly direction on a 90 degree angle
 a distance of 1,320 feet to a point on the
 north line of said SE1/4SE1/4, Section 18,
 thence in a westerly direction along the
 north line of said SE1/4SE1/4, Section 18,
 a distance of 760 feet, more or less, to the
 west line of said SE1/4SE1/4, Section 18;
 thence in a Southerly direction along the
 west line of said SE1/4SE1/4, Section 18;
 to the southwest corner of said SE1/4
 SE1/4, Section 18; thence easterly along
 the south line of said Section18 back to
 the point of beginning. Said  parcel 
 contains 5.8 acres, more or less. Subject
 at all times to a driveway easement consisting
 of the east 40 feet of the above described parcel.
 Said driveway easement contains .3 acres,
 more or less.
 Parcel No. 24.18.44.060
MyhreOutlotA&B, Carlson Woods
 Subdivision
 Parcel No. 21.50.50.010
WheelerSee Exhibit A
 Parcel No. 19.28.12.060
McDougaldThe North Sixty (60) feet of
 Lots Ten (10), Eleven (11), and
 Twelve (12)
 Block Two (2), Twp of East Graceton,
 according to the recorded plat
 thereof;
 Parcel No. 22.50.02.100
CitySee Exhibit “A”
of Williams
 Parcel No. 62.51.00.200
City2nd Add to Williams, Subdivision Cd WM
of WilliamsS05 Lot 14 & 15, Block 5
Parcel No. 62.54.05.140
Rapid RiverA parcel of land located in the Southwest
 Quarter of the Southeast Quarter (SW1/4
 SE1/4), Section Twenty-three (23), Twp
 One Hundred fifty-nine (159) North, Range
 Thirty (30) West of the Fifth Principal
 Meridian in Minnesota, Lake of the Wood
 County, described as follows: Commencing
 at the point of intersection of the South
 line of County Road #112, and the West line
 of the SW1/4SE1/4, said Section 23; thence
 Easterly, on and along the South line of
 said County Road #112, 150 feet, and this
 being the POINT OF BEGINNING; thence
 Westerly on and along the last described
 line 150 feet, to the West line of said SW1/4
 SE1/4; thence South, on and along said West
 line, 425 feet; thence Easterly, parallel to
 the south line of SW1/4SE1/4 of said Section
 23, 675 feet; thence Northerly, and parallel
 to the West line of said SW1/4SE1/4, 175
 feet, more or less, to the South line of
 roadway; thence Northwesterly on and along
 the South line of said roadway, back to the
 point of beginning and there terminating.
 Parcel No. 38.23.43.010
CityLots Three (3) and Four (4), Block One
Williams(1), Second Addition to the City of
 Williams, according to the Plat thereof
 on file and of record in the office of the
 County Recorder.
 Parcel No. 62.54.01.030

BE IT FURTHER RESOLVED; that the Lake of the Woods County Board of Commissioners hereby request approval from the Minnesota Department of Natural Resources for the sale of said lands.

The following resolution was seconded by Commissioners Nordlof and the question was on the adoption of the resolution, and there were 4 yeas and 0 nays as follows:

County of Lake of the Woods

Board of County Commissioners       YEA                NAY   ABSENT

Thomas Hanson                                  x

Patricia Beckel                                                                                    x                                 

James Nordlof                                     x

Kenneth Moorman                              x

Edward Arnesen                                 x

ATTEST:__________________________________

               Mark E. Hall, County Auditor/Treasurer

Flu Shots

County Auditor/Treasure Mark E. Hall met with the board inquiring if the board wished to sponsor flu shots for 2013.

Motion

Motion was made by Commissioner Arnesen to offer flu shots to all county employees for the fall of 2013. The county will only pay for vaccinations that are administered at the Government Center on November 12, 2013. The county will not pay for offsite vaccinations at any other locations or time. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Tax Forfeited Buildings

County Auditor/Treasurer Mark E. Hall met with the board to discuss the several properties that have structures and the need for authorization from the board to clean-up and possible secure the tax-forfeited buildings.

Con-Con Funds

County Auditor/Treasure Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for the distribution of Con-Con funds.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Tax Forfeited Properties

Authorization to Clean Up and Secure

Resolution No. 13-10-02

WHEREAS; Lake of the Woods County has several properties that have structures on the property that have been forfeited for non-payment of taxes;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners, hereby authorizes County Auditor/Treasurer, Mark E. Hall to clean-up and or secure the tax-forfeited buildings for the safety and protection of the public.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AIRPORT RAILROAD CROSSING

Airport Manger, Emory Vagen and Bud Hansen met with the board to discuss the railroad crossings condition and that it still has not been repaired from the last time of request and that no one seems to answer phone calls when they do try to contact the CN. Public Works Director, Tim Erickson informed the board that he has been trying to contact them to work out a Crossing Management Plan. The board informed Emory and Bud that Representative Roger Erickson has been informed on this issue and that they will follow up with him and others.

County Auditor/Treasurer

Claims

County Auditor/Treasure Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Nordlof to approve the claims as follows:

Revenue                      $  74,541.00   

Road and Bridge        $129,507.43

Social Service              $         10.00

Co. Develp                  $       860.66

Solid Waste                 $  22,560.90

EDA                            $  18,452.79

                                    $ 245,932.78

WARRANTS FOR PUBLICATION

Warrants Approved On 9/24/2013 For Payment 9/27/2013

Vendor Name                                                       Amount

Baudette/City Of                                                         60,000.00

Cenex Co-Op Services, Inc.                                     11,284.69

Earthworks Contracting Inc                                        3,918.75

Ferrier Logging, Inc                                                     3,966.25

Fish/Kevin                                                                     7,861.25

Hasbargen Farms Inc                                                  3,633.75

Hasbargen Logging Inc                                              4,512.50

M & J Construction Of Holt, Inc.                              59,366.25

Mar-Kit Landfill                                                           10,900.35

Miovac/Tim                                                                  4,536.25

Norman Johnson Trucking, Inc.                                4,465.00

Northwest Community Action, Inc                              3,411.50

Northwest Mechanical Of Bemidji Inc                        3,138.92

Pro-West & Associates, Inc                                         6,000.00

R & Q Trucking, Inc                                                    3,784.20

Viewpoint Consulting Group, Inc                             12,000.00

WCEC Inc                                                                    9,735.00

Ziegler, Inc                                                                  11,930.50

49 Payments less than 2000     21,487.62

Final Total:   245,932.78

 Further moved to authorize the payment of the following auditor warrants:

                                                September 11, 2013    $     45,905.27

September 16, 2013    $       1,141.89

                                                September 18, 2013    $     43,757.65

                                                September 19, 2013    $     35,130.65

                                                                                    $   125,935.46  

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:12 a.m. and reconvened at 10:24 a.m. as follows:

Con-con Review

County Auditor/Treasurer, Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board and reviewed the Con-con request.

Motion was made by Commissioner Nordlof to approve the following allocations of Con-Con funds for payable 2014:

                                    Baudette Arena Assoc                              $15,000

                                    Baudette Curling club                             $10,000

                                    Williams Arena Assoc                               $  5,000

                                    Baudette Chamber-Project                     $  2,500                                                                                    Baudette Community Foundation           $  4,000

                                    Anchor Marketing                                     $15,000

                                    Depot Preservation (for rain gutters only) $  5,000(with receipts)                                                                   LOW Historical Society                           $12,500

                                    LOW Humane Society-support                 $  4,000

                                    University of MN Extension                     $  2,000

                                    Williams Public Library                          $      650

                                    JT Powers Natural Resource Board       $  1,000

                                    Keep it Clean                                               $  2,500

                                    LOW Sr. Fishing(LOW Chapter)              $  1,500

                                    Rinke-Noonan-Retainer-Drainage         $  2,400

                                    St. Louis County Aud(NCLUCB)              $  2,000

                                    Take A Kid Fishing                                      $      600

                                    Widseth Smith Nolting                             $16,000

                                    Auditing Fees                                               $      800

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Years of Service Recognition

Chairman Hanson on behalf of the County Board of Commissioners thanked Matt Mickelson for his years of service with the county and presented him the following:

The following resolution was offered by Commissioner Hanson and moved for adoption:

Recognition of years of service

Matt Mickelson

Resolution 2013 – 09-03

Whereas:  Matt Mickelson has served the residents of Lake of the Woods County since December 23, 1996 as Maintenance Supervisor;

Whereas:  Matt Mickelson has retired from Lake of the Woods County service effective September 30, 2013;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Matt for his dedicated service and best wishes  to him;

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2014 Solid Waste Fees

Public Works Director, Tim Erickson met with the board and reviewed the 2014 Solid Waste fees and requested approval.

Motion

Motion was made by Commissioner Arnesen to approve the 2014 Solid Waste assessments as presented. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

1994 Dodge Pickup

Public Works Director, Tim Erickson met with the board and requested authorization for sealed bids for the 1994 Dodge Dakota Pickup.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to sell by closed bids the following equipment:

  1. 1994 Dodge Dakota Pickup

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Public Works Director, Tim Erickson met with the board and requested a cell phone stipend for Ted Furbish.

Motion

Motion was made by Commissioner Nordlof to allow Ted Furbish a cell phone stipend of $40.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $10,747.52

                                                            Commissioner Warrants      $ 2,556.57

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MN Family Investment Program Agreement

Social Service Director, Nancy Wendler met the board requesting approval to enter into the 2014-2105 MN Family Investment Program service agreement.

Motion

Motion was made by Commissioner Nordlof to approve the Lake of the Woods County Social Services 2014-2015 MN Family Investment Program (MFIP) Biennial Service Agreement. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried

2013 State of MN Financial Worker of the Year Award

Social Service Director, Nancy Wendler met the board to inform them that Angie Eason was nominated and awarded the 2013 State of MN Financial Worker of the year award at the recent MFW/CAA conference. The board congratulated Angie Eason for her nomination/award and thanked her for her dedicated service for the residents of our county.

CITY OF Williams

City of Williams Mayor, April Stavig and City Clerk, Kathleen Elson met with the board and informed them that the state had to make a bond payment on behalf of the City of Williams sewer. And they were requesting that the county pay of the difference in their bond and amortize the balance as a special assessment to city taxpayers over a longer period of time, in order to ease the burden on the City of Williams taxpayers. No action was taken at this time.

Lake of the Woods Prevention Coalition

Lake of the Woods Prevention Coalition Director, Tammie Doebler , Joyce Washburn and County Sheriff, Gary Fish met with the board to discuss a possible Ordinance for Synthetic Drug Establishments for Lake of the Woods County. The consensus of the board was to have Chairman Hanson have Contracted County Attorney, Michelle Moren review the sample ordinance.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 12:35 p.m. as follows:

PUBLIC WORKS

Natural Gas Line

Public Works Director, Tim Erickson met with the board to discuss the possibility of having Natural Gas for the Industrial Park County Storage Building which is used for storage. The IDC is putting in natural gas line which is located near the county’s building and would cost approximately $2,500 for installation of the line.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to run the natural gas line to the Industrial Park County Storage Building in the amount of installation of $2,500 with the funding from the unallocated account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Overhead Door

Public Works Director, Tim Erickson met with the board to discuss the placing of an overhead door for the cold storage unit for the Law Enforcement at the Industrial Park County Storage Building and informed the board that staff would be able to do this work for approximately $3,500.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to have the overhead door installed for the cold storage unit within the Industrial Park County Storage Building up to $3,500 with funding from the unallocated account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

NWA ROAD MAINTENACE/SOLID WASTE MANGEMENT PLAN

Public Works Director, Tim Erickson met with the board and discussed NWA road maintenance and updated the board on quotes on who may be hired to work on the Solid Waste Management Plan with the surrounding counties.

County Auditor/Treasurer

VA Resolution

County Auditor/Treasure Mark E. Hall met with the board requesting approval for the County Veterans Service Office Operational Enhancement Grant.

Resolution

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution of Lake of the Woods County

County Veterans Service Office Operational Enhancement Grant Program

Resolution 13-10-04

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners that the County enter into the Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program:  County Veterans Service Office Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2013 Chapter 142 Article 4.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED by the Lake of the Woods County Board of Commissioners that the Chairman Hanson is hereby authorized to execute the Grant Contract for the County Veterans Service Office Operational Enhancement Grant Program, on behalf of the Lake of the Woods County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Correspondence

The following correspondence was acknowledged; Thank you letters from the Williams Potato Day and the Williams Arena.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:22 p.m.

Attest:                                                                                     Approved: October 8, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================

Commissioner Proceedings

October 22, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 22, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: City of Williams request for funds, AMC district meeting and Annual Conference. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

None

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of October 8, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $12, 845.35

                                                            Commissioner Warrants      $ 30,136.44

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

2014 CSP Grant Plan

Social Service Director, Nancy Wendler met the board requesting approval to enter into the 2014-Community Support Program grant plan..

Motion

Motion was made by Commissioner Beckel to approve the 2014 Community Support Program grant plan and authorize Social Service Director, Nancy Wendler to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried

Wage Increase Request

Social Service Director, Nancy Wendler met the board requesting a step increase for Financial Worker, Angie Eason for recognition of excellence. The board informed Nancy that they are waiting on the HR position vacancies and will discuss a recognition program at a work session.

Cell Phone Stipend

Social Service Director, Nancy Wendler met the board requesting a cell phone stipend for Financial Worker, Shelly Pepera.

Motion

Motion was made by Commissioner Moorman to allow Shelley Pepera a cell phone stipend of $60.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                      $  47,502.81  

Road and Bridge        $ 129,233.08

Co. Develp                  $        200.00

Solid Waste                 $     7,688.19

EDA                            $     3,873.42

                                    $188,497.50

WARRANTS FOR PUBLICATION

Warrants Approved On 10/22/2013 For Payment 10/25/2013

Vendor Name                                                                      Amount

Bauer Built, Inc                                                               12,818.59

Cenex Co-Op Services, Inc.                                        13,411.97

Holen Electric                                                                  3,075.44

Lake Road Diesel Inc                                                     2,393.42

LaValla Electric DBA/Ned                                                5,000.00

MN State Dept – Correction                                             6,055.08

Northwest Community Action, Inc                                2,714.00

R & Q Trucking, Inc                                                         2,175.10

Ramsey County Medical Examiner                               2,800.00

Roseau County Cooperative Assn                               2,015.38

Short Elliott Hendrickson, Inc                                        5,382.00

Strata Corp, Inc                                                              94,593.71

Ziegler, Inc                                                                       2,543.33

75 Payments less than 2000   33,519.48

Final Total:  188,497.50

 Further moved to authorize the payment of the following auditor warrants:

                                                October 9,         2013  $        7,026.41

                                                October 15,       2013  $    314,311.90

                                                October 15        2013  $        3,781.68

                                                                                    $    325,119.99  

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Third Quarter Financial Update

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board and reviewed the 3rd quarter financial report.

Motion

Motion was made by Commissioner Moorman to approve the exempt gambling permit for the Fraternal Order of Police NW MN Lodge #8 to conduct a lawful gambling for a raffle on February 24, 2014 at Sportsman’s Lodge and authorize County Auditor/Treasurer to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Con-Con Funds for Curling Club

The board discussed the request of funds from the Baudette Curling Club and noted that they requested funding to be payable in 2013.

Motion

Motion was made by Commissioner Beckel to approve payment in the amount of $10,000 to the Baudette Curling Club form the Con-Con fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Health insurance Rates

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board to inform them that there was an increase 7.3% for the 2014 health insurance.

Work Session

The board set November 5, 2013 for a work session starting at 7:00 a.m.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:05 a.m. as follows:

NWA AIRPORT UPDATE

Benita Crow, Principal Engineer from Short Elliott Hendrickson Inc. meet with the board and reviewed the Feasibility Study-Phase 2. The board requested that Benita complete Phase 3, and concurred that site 3 would be the most suitable site.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for installation of security system, installation for fob entry and panic buttons. Gary informed the board that Emergency Management Director, Christiana Husbands secured a safety grant thru the Department of Labor and Industry, Occupational Safety and Health Unit in the amount of $10,000, which requires a match of $10,000.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff, Gary Fish to have Wright Locksmith and Security System install the security system, panic buttons and the fob entry, in the amount of 28,079.51 with the funding from the Building Improvement fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. County

PUBLIC WORKS

Solid Waste Management Plan

Public Works Director, Tim Erickson met with the board requesting approval to hire a contractor for the Solid Waste Management Plan. Tim explained that Roseau, Pennington, Kittson and Marshall counties are looking at two companies to complete the study, Wenck Company would cost Lake of the Woods County roughly 8,500 and S E H, would cost approximately $7,500.

Motion

Motion was made by Commissioner Moorman to approve the Solid Waste Management Plan cost up to $8,500. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

closed session

Motion was made by Commissioner  Beckel to close the regular meeting at 11:34 a.m. and open the closed session pursuant to MN Statute § 13D.03 Labor Negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

The following were present at the closed session: Commissioners Arnesen, Nordlof, Moorman, Beckel and Hanson, Human Resource Assistant, Dena Pieper.

Motion was made by Commissioner Beckel to close the closed session and open the regular meeting at 11:45 a.m.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 1:04 p.m. as follows:

David and Mary Schrandt Cartway Hearing

Motion was made by Commissioner Nordlof to open the Public Hearing for David and Mary Schrandt Cartway Hearing at 1:05 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

David and Mary Schrandt Attorney, Nora Crumpton and Contracted County Attorney, Michelle Moren met with the board to present the proposed cartway. Contracted County Attorney, Michelle Moren went over the criteria with the County Board and Attorney Crumpton asking if this parcel is at least 5 acres and is land locked. Attorney Crumpton acknowledge that the property was. Contracted County Attorney, Michelle Moren noted that the order setting the public hearing upon petition was posted on October 11, 2013, and the county had received the affidavit of service and posting.

The County board reviewed the petition requesting the establishment of the cartway. Chairman Hanson requested the Land and Water Planning Director, Josh Stromlund review the routes in order and what impact it may have on wetlands and the approximate wetland impact would cost. Josh reviewed the four routes and the cost associated if a road was to be constructed to standards, or not built to standards, or just by access such as walking/ATV, and or to construct a trail no more than approximately five (5) feet.

Chairman Hanson opened the floor for comments. The following comments were heard:

  • Jon Meikle stated that Route 1 was the most logical route to use; the proposed route that would be on his property would ruin his pond and would be close to his house.
  • Gary Pulkrabeck stated that if it was on his property it would wreck his hunting and also would lose his shooting range and trails.
  • Paul Pederson stated that if it was on his and his sister’s it would run right through his farm land and the half mile road would end right where a swamp is. Paul stated that he would prefer Route 1, between his and Gary Pulkrabeck land.

Chairman Hanson discussed the routes for the cartway. The board reviewed the concerns from the effected land owners. The board determined that Route 1, with 16.5 feet from Gary Pulkrabercks land and 16.5 feet from Paul Pederson land would be less disruptive, less damaging, and possible in the public’s best interest. The board also discussed the damages that this cartway will initiate.

Resolution

Resolution

  1. Establishing Cartway for Petitioner David and Mary Schrandt
  2. Bifurcating Cartway Hearing to Determine Award of Damages
  3. Requiring Petitioners to Post Bond or other Security

Resolution No. 13-10-05

WHEREAS, the Lake of the Woods County Board of Commissioners has received a cartway petition pursuant to Minn. Stat. § 164.08, from David and Mary Schrandt  “petitioners” in which the petitioner asks the county board to establish a cartway to petitioners’ property across the lands of others; and

WHEREAS, Petitioners have been represented by Nora Crumpton, Attorney at Law; and

WHEREAS, the petitioners’ property is described as follows:  SW¼, Sec. 2, Twp. 160 N., Range 33 W. and

WHEREAS, the petitioners ask that a cartway be established over one of the following routes:

ROUTE 1:  The West two (2) rods of the Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the West two (2) rods of the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

OR

ROUTE 2: The West one (1) rod of the Northwest Quarter (NW¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the East one (1) rod of the Northeast Quarter (NE¼) of Section Three (3), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

OR

ROUTE 3:  The south one (1) rod of the Southeast Quarter (SE ¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the north one (1) rod of the Northeast Quarter of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

OR

ROUTE 4: The West one (1) rod of the Northeast Quarter (NE¼) of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the East one (1) rod of the Northwest Quarter (NW¼) of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

WHEREAS, it was determined that dependent upon the route so selected, the requested cartway could pass over the lands of the following persons: Gary G. Pulkrabek, Paul Pederson, Patricia Davidson, Vivian Lloyd, Jon Meikle, James Stanton, Terry Gamache, and John Stanton Jr.; whose property is described as follows: The Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; OR, the Northwest Quarter (NW¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West and the Northeast Quarter (NE¼) of Section Three (3), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; OR the

the Southeast Quarter (SE ¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West and the Northeast Quarter (NE¼) of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; OR the Northeast Quarter (NE¼) of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West and the Northwest Quarter (NW¼) of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West. and

WHEREAS; on October 22, 2013, after proper posting and notice, a hearing on the cartway petition was heard by the Lake of the Woods County board; and

WHEREAS; the following public were in attendance: Jon Meikle, Gary Pulkrabek, Paul Pederson, Patricia Davidson, Ron Davidson, Ben Murphy, Terry Gamache and Dwain Duckwork.

WHEREAS; the County Board finds that, pursuant to Minn. Stat. §164.08, subd. 2 (a), the petitioner owns a tract of land containing at least five acres and has no access from it to a public road except over the lands of others; and

WHEREAS; the petitioner is therefore entitled to the establishment of a cartway pursuant to Minn. Stat. § 164.08. subd. 2 (a);

WHEREAS, the County Board heard evidence and arguments from the petitioner, the affected landowners and members of the public regarding the question of what damages, if any, should be paid to the owners and occupants across whose land(s) the cartway will be established, and regarding what damages the county has incurred as costs and expenses related to these proceedings;

WHEREAS, the petitioner is responsible for any and all cost of wetland mitigation; and

WHEREAS; by and through counsel, petitioners agreed to that the cartway hearing should be bifurcated so that the issue of award of damages could be heard at a later date

NOW, THEREFORE, IT IS RESOLVED AND ORDERED;

  1. A cartway pursuant to Minn. Stat. § 164.08, subd. 2 (a) is established, subject to the terms and conditions that follow, the terms and conditions in the award of damages, and the payment of all damages.
  2. The Lake of the Woods County Board finds that the following location and width of the cartway is the least disruptive and least damaging for neighboring landowners and in the public’s best interest; The East 16.5 feet of the NW1/4 Sec 2, Twp 160 Range 33 and the West 16.5 feet of the NE1/4 of Sec. 2, Twp 160, Range 33, Lake of the Woods County, Minnesota
  3. That the cartway hearing is hereby bifurcated and the hearing to determine damages shall be held at a date to be determined by the County Board.  Prior to said hearing, the proposed cartway shall be surveyed; an appraisal shall be conducted to determine damages and a wetland study shall be conducted.  Petitioner shall be responsible for all associated costs.  No action shall be taken in regard to the survey, appraisal, and wetland study shall occur unless and until Petitioners pay a bond to the County to cover the cost of said items in the sum of $13,500.00 as more fully set forth in paragraph 4 of this resolution.
  4. Following the completion of the items set forth in paragraph 3 above and prior to opening or constructing the cartway, the petitioner shall pay to the county all items described below as damages for the establishment of the cartway, together with any other costs or disbursements to the County or affected landowners. If the damages exceed the amount of estimated costs, the board can amend this resolution to require additional security.

Survey                                      $7,000

Wetland Delineation                $6,000

Appraisal of cartway route      $   500  

5. The issue regarding award of damages to the affected landowner and further damages to the County (if any) shall be reserved and determined at the continued cartway hearing at a time and date to be determined.

6. The County Board shall set the next hearing date following the completion of the requirements set forth in paragraph 3 above. Petitioner shall be required to give notice of said hearing by mailed notice to all affected landowners and posted notice per statute.

7. Town road and bridge funds shall not be expended for this cartway.

The resolution was seconded by Commissioner Moorman and the vote carried as follows:

Voting For: Commissioners Moorman, Arnesen, Hanson and Beckel

Voting Against:    None

Abstaining: Commissioner Nordlof

The David and Mary Schrandt cartway petition is stayed until the security is deposited with Lake of the Woods County Auditor/Treasurer.

Lake of the Woods County

_________________________________

                                                                        Thomas Hanson, Chairman of the Board

Dated: ________________________

Motion

Motion was made by Commissioner Moorman to close the Public Hearing at 2:25 p.m. and open the regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

CITY OF WILLIAMS REQUEST

Chairman Hanson informed the board that Williams City Clerk, Kathleen Elson called and inquired what the County Commissioners’ decision was for the requests of funding from the October 8, 2013 meeting. The consensus of the board was that the City of Williams needs to address the issues that the State is asking for before the board will make any consideration or take any action on the City of Williams request of funds.

AMC MEETINGS

Chairman Hanson informed the board that the AMC district meeting will be held on October 30, in Bemidji and that the Annual Conference will be held on December 8-11 at the Hyatt Regency, in Minneapolis.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 2:38 p.m.

Attest:                                                                                     Approved: November 12, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================

Commissioner Proceedings

Special County Board Meeting

October 29, 2013

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, October 29, 2013, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Tom Hanson called the meeting to order at 10:10 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman and Buck Nordlof.  Also present were: Interim County Attorney Michelle Moren, Para-Legal/Human Resource Assistant Dena Pieper, County Sheriff Gary Fish, County Recorder Sue Ney, Social Services Director Nancy Wendler, Child Support Officer Craig Severs, Public Works Director Tim Erickson and Chief Deputy Auditor Lorene Hanson.

Approval of Agenda

Motion was made by Commissioner Ken Moorman to approve the agenda for the special meeting today.  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

Review of Interviews

Interim County Attorney Michelle Moren reviewed the interviewing process with the County Board and the Interviewing Committee.  The Committee will meet on another date, to review the applicants’ scores and attain a recommendation to bring to the County Board on Tuesday, November 26, 2013.  The Interviewing Committee would consist of the following:  County Sheriff, Social Services Director, Public Works Director, Interim County Attorney, County Recorder and two (2) County Commissioners.

Interviews:

1st Applicant:

Para-Legal/Human Resource Assistant Dena Pieper introduced Steven R Ott to the County Board.  Interim County Attorney Michelle Moren introduced herself to Mr. Ott and reviewed the interviewing process with him.  Introductions were made by all of those in attendance.   Michelle proceeded with the interviewing questions. 

Recess

The County Board recessed at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

Interviews:

2nd Applicant:

Para-Legal/Human Resource Assistant Dena Pieper introduced Michael P Plante to the County Board.  Interim County Attorney Michelle Moren introduced herself to Mr. Plante and reviewed the interviewing process with him.  Introductions were made by all of those in attendance.   Michelle proceeded with the interviewing questions. 

Recess

The County Board recessed at 3:00 p.m. and reconvened at 3:30 p.m. as follows:

Interviews:

3rd Applicant:

Para-Legal/Human Resource Assistant Dena Pieper introduced Patrick A Oman to the County Board.  Interim County Attorney Michelle Moren introduced herself to Mr. Oman and reviewed the interviewing process with him.  Introductions were made by all of those in attendance.   Michelle proceeded with the interviewing questions. 

Recess

There being no further business before the County Board, Chair Tom Hanson called the meeting to recess at 5:20 p.m.

Attest:                                                             Approved:  November 12, 2013

______________________________            ___________________________________

Lorene G Hanson                                          Thomas Hanson

Chief Deputy Auditor                                   County Board Chair