MINUTES & AGENDAS
September, 2009
Commissioner Proceedings
September 8, 2009
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 8, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.
Call to Order
Chair Patty Beckel called the budget meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Moorman, and Hanson. Also present were: County Auditor John W Hoscheid, Social Services Director Nancy Wendler and Financial Officer Christine Hultman.
SOCIAL SERVICES
Budget
Social Services Director, Nancy Wendler and Financial Officer Christine Hultman met with the board to discuss the 2010 department’s budget.
Auditor
Levy
County Auditor, John W. Hoscheid explained the calculation of the levy limits for Lake of the Woods County.
Recess
Chair Patty Beckel called the meeting to recess at 8:45 a.m. and reconvened the regular meeting at 9:00 a.m. with the following members present: Commissioner Patty Beckel, Todd Beckel, Moorman, Arnesen and Hanson. Also present were County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and Ted Stone.
Approval of Agenda
Motion was made by Commissioner Moorman to approve the agenda with additions and deletions. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
consent agenda
Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on October 4-6 for Human Services Conference; Brent Birkeland to Bagley on September 14&15 for tSQL training; Marti Carlson to Walker on September 16 & 17 for MN Hwy Accountants Joint District Meeting; Josh Stromlund to St Paul on September 29-30 for Legislative Committee Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion was made by Commissioner Moorman to approve the minutes of August 25, 2009 meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Social Services Director, Nancy Wendler
Claims
Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.
Motion was made by Commissioner Hanson to approve the following claims against the county:
Commissioners’ Warrants $ 13,656.56
Commissioners’ Warrants $ 2,959.29
Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
County Auditor
Claims
County Auditor, John W Hoscheid met with the County Board and requested approval of claims.
Motion was made by Commissioner Hanson to approve the following claims against the county as presented.
Revenue $ 26,313.60
Road & Bridge $ 59,706.49
County Dev. $ 1,926.48
Joint Ditch $ 735.00
Solid Waste $ 36,239.64
$124,921.21
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 9/08/2009 FOR PAYMENT 9/11/2009
AMOUNT VENDOR NAME AMOUNT VENDOR NAME
13755.00 SAMUAL ALBRECHT 363.76 AUTO VALUE BAUDETTE
492.53 BEST WESTERN KELLY INN STCLOUD 342.99 CANON FINANCIAL SERVICES INC
1907.25 DODDS LUMBER 2000.00 ENVIROTECH REMEDIATION SERVICE
395.44 GCR TIRE CENTER 3245.04 HOWARD’S OIL COMPANY
626.53 LAKE COUNTRY CHEV 1816.82 LAKE ROAD DIESEL INC
589.42 LAKES GAS CO. 3200.00 LAVALLA SAND & GRAVEL INC
786.69 LIFE-ASSIST, INC 406.64 LOW FOODS
4177.50 LOW HIGHWAY DEPT 312.61 LUTHERAN SOCIAL SERVICE OF MN
10407.60 MAR-KIT LANDFILL 375.00 MN OFFICE OF ENTERPRISE TECHNO
12675.00 MOLLBERG MASONRY INC 5402.60 LAW MOREN
886.60 MSOP-MN SEX OFFENDER PRGRM-462 915.00 NORTH EAST TECHNICAL SERVICE,I
988.59 NORTHERN FARMERS CO-OP 2456.22 POWERPLAN
556.00 PROVINCIAL COURT 3148.84 R & Q TRUCKING, INC
848.25 RODERICK RONE JR 692.33 ROSEAU COUNTY COOPERATIVE ASSN
527.40 RUTTGERS SUGAR LAKE LODGE 1750.00 SJOBERG’S INC
553.65 TONY DORN, INC. 4175.50 TRANE US INC
442.07 TRUE VALUE 3410.02 TRUEMAN WELTERS
632.48 UNIVERSITY OF MN 520.25 US FOOD SERVICE, INC
10741.08 WIDSETH SMITH NOLTING&ASST INC 22354.69 ZIEGLER, INC
45 PAYMENTS LESS THAN $300 6,043.82
**** FINAL TOTAL……. $124,921.21 ****
Further moved to authorize the payment of the following auditor warrants:
August 26, 2009 $ 120,000.48
August 26, 2009 $ 61,797.03
August 31, 2009 $ 700.00
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Tourism Bureau Administrative Expenses
County Auditor, John W. Hoscheid met with the board to discuss the Area Tourism Bureau administrative expenses for the Auditor’s office. The consensus of the board was to offer their willingness to help with legislative changes with Senator Saxhaug and Representative Anzelc on the mandated yearly audit for the bureau and requested that John send a letter to the Tourism Bureau informing them of their willingness to help with legislative changes.
County Sheriff
Ammunition
County Sheriff, Dallas Block met with the board to discuss the mandated firearms training that will take place in September for the Sheriff’s office. He explained that he received two quotes for the ammunition and that it was over $1,000 and requested authorization to purchase.
Motion was made by Commissioner Hanson to approve the purchase of ammunition. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Midstate Organization Crime Information Center (MOCIC)
County Sheriff, Dallas Block informed the board that his department joined the MOCIC which is an organization that helps with criminal investigations.
Deputy Coroner
County Sheriff, Dallas Block updated the board on the progress of Deputy Coroners. He informed the board that he talked with Dr. Dayer in regards to appointments of Deputy Coroners. Dr. Dayer was in favor of this and the training will take place in the near future.
land and water planning
Energy Exchanger-Resolution
Land and Water Planning Director, Josh Stromlund met with the board requesting approval for acceptance for responsibility for future maintenance and removal of an energy exchanger that was discussed at the August 25, 2009 board meeting.
The following resolution was offered by Commissioner Arnesen and moved for adoption:
Resolution Accepting Responsibility for Future Maintenance and Removal of an Energy Exchanger Located on the Bed of the Rainy River
Resolution 09-09-01
WHEREAS, J & L Hennum, Incorporated, a Minnesota Corporation, has expressed interest in constructing and placing an energy exchanger on the bed of the Rainy River; and
WHEREAS, the Department of Natural Resources is the agency responsible for implementation and permitting according to Minnesota Rule 6115; and
WHEREAS, Minnesota Rule 6115.0170, Subpart 9b, defines an energy exchange as a structure designed for placement on the bed or excavated into the bed of public waters for the purpose of exchanging energy for heating or cooling and includes accompanying hoses or lines connecting the energy exchange components; and
WHEREAS, Minnesota Rule 6115.0211, Subpart 6b, states that a permit is required for the construction, reconstruction, relocation, or repair of energy exchangers located on the bed of a public water. The permit shall be granted if the following general conditions and the additional listed specific conditions are met:
A. there are no other feasible and practical alternative sites for the project that would have less environmental impact;
B. a closed loop design is utilized;
C. the facility is designed in accordance with sound engineering practices;
D. the facility is not located in a designated trout stream or lake, a designated wild and scenic river, or an outstanding resource value water as defined in part 7050.0180;
E. the facility is designed in a fashion and located so as not to cause a navigation hazard;
F. the facility will not exceed more than a minimum encroachment, change, or damage to the environment, particularly the ecology of the waters;
G. the facility will not take threatened or endangered species identified in chapter 6134 without authorization by the commissioner according to parts 6212.1800 to 6212.2300;
H. the facility will not contain substances, if released into public waters, that would be detrimental to water quality or plant or animal life forms; and
I. the construction, relocation, or reconstruction of privately owned structures shall be permitted only when a federal, state, or local governmental agency accepts responsibility for future maintenance of the facility or its removal in the event that the private owner fails to maintain or abandons the facility.
NOW, THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby accepts responsibility for the future maintenance of the facility or its removal in the event the private owner fails to maintain or abandons the facility upon a signed and recorded contractual agreement between Lake of the Woods County and J & L Hennum, Incorporated.
The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried with Commissioner Patty Beckel abstaining from voting.
Human Resource
Human Resource Director, Wade Johannesen met with the board and presented the Health Insurance Survey results from the county employees.
County Health Insurance
Public Employee Insurance Program (PEIP), Representative Shawn Byrne met with the board to inform them and explained the “Advantage Health Plan” that is now available to the county. He informed the board that if they chose to go with the “Advantage Plan”, all county employees would have to be on this plan and the other plans that the county has now would not be available.
County Auditor
Proposed Budget & Levy Public Hearing
County Auditor, John W. Hoscheid met with the board to discuss the date for a Public Hearing for the Proposed Budget and Levy. The board set December 10, 2009 at 6:00 p.m. for the Public Hearing.
NW Angle Edge Riders- gambling permit
County Auditor, John W. Hoscheid presented a gambling permit for the Northwest Angle Edge Riders to conduct a raffle on March 13, 2010.
Motion was made by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on March 13, 2010 at Sportsman’s Oak Island Lodge and authorize County Auditor to sign. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Sponsorship of Snowmobile Trails
County Auditor, John W. Hoscheid met with the board and presented an agreement for the legal sponsor for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails.
The following resolution was offered by Commissioner Todd Beckel and moved for adoption.
RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED
BY LAKE OF THE WOODS COUNTY BORDER TRAILS
Resolution No. 09-09-02
WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails.
WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in t he agreement.
BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources.
BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.
Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
ADOPTED by Lake of the Woods County Board on September 8, 2009
Air Conditioning Quote
County Auditor, John W. Hoscheid met with the board and informed them that the quote for the Air Conditioning for the MIS department equipment room was not received.
State of Minnesota, department of corrections
County Probation Costs Statement
Probation Supervisor, Marc Bloomquist met with the board and discussed the statement of costs incurred by the Department of Corrections in providing parole and probation service to the County.
Recess
The meeting was called to recess at 10:50 a.m. and reconvened at 11:00 a.m. as follows:
Old/New Business
The County Board discussed the following old and new business:
New:
- Public Hearing for the City of Baudette Annexation- September 28, 2009 at 6:00 p.m. at the Ambulance Garage.
Old:
The board discussed the following old business:
- Township Road Inventory- Chair Patty Beckel will talk with Bruce on the time line for this project.
- County TV- Equipment is in Baudette and Williams
- Capital & General Expenditure Policy- Chair Patty Beckel will talk with Wade when this will be completed.
- Community Support Program (CSP)- waiting on contract
- Joint Meeting with City of Baudette and LOW School- September 29, 2009 at 5:30 p.m. at the Government Center in the Commissioners’ Room.
- Oak Island Petition- Meeting was scheduled for September 4, 2009 at 9:00 and then received notification that it was cancelled.
There were no new updates on:
- Assessing Agreements, ANI, Joint Meeting with Roseau County Board, PILT Payment, Red Lake Tribe Meeting,
Correspondence:
Ditch Management Committee reappointment – Commissioner’s Arnesen, Moorman and Todd Beckel need to reappoint. Commissioner Patty Beckel and Hanson have appointed members.
Arrowhead library system (ALS)
Arrowhead Library Executive Director, Jim Weikum met with the board and discussed the budget for 2010 and how ALS utilizes Lake of the Woods County funds to provide library services for County residents. The proposed levy amount for Lake of the Woods will be $41,558 for 2010.
closed session- mn statute § 13d.03/union
Motion was made by Commissioner Todd Beckel to close the regular meeting pursuant MN Statute §13D.03 at 11:59 a.m. for union discussion. Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
The following board members were present: Commissioners Arnesen, Hanson, Moorman, Patty Beckel and Todd Beckel. Also present was: Human Resource Director, Wade Johannesen.
Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 12:35 p.m. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
closed session- Mn statute § 13d.03, subd. 3 (b)- land acquisition
Motion was made by Commissioner Hanson to close the regular meeting at 12:45 p.m. pursuant MN Statute §13D.05, subd. 3 (b) to discuss land acquisition. Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
The following board members were present: Commissioners Arnesen, Hanson, Moorman, Patty Beckel and Todd Beckel. Others present were: County Auditor, John W. Hoscheid and Land and Water Planning Director, Josh Stromlund.
Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 1:13 p.m. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Recess
With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:15 p.m.
Attest: Approved: September 22, 2009
____________________________ ____________________________
John W Hoscheid, County Auditor Patty Beckel, County Board Chair
Commissioner Proceedings
Special County Board Meeting
September 15, 2009
The Lake of the Woods County Board of Commissioners met in special session on Tuesday, September 15, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.
Call to Order
Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland.
Approval of Agenda
Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Public Works Department
Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland met with the County Board to review the budget for the Public Works Department.
Solid Waste Department
Public Works Director Bruce Hasbargen met with the County Board to review the budget for the Solid Waste Department.
Recess
The meeting was called to recess at 11:00 a.m. and reconvened at 12:18 p.m. as follows:
Sheriff’s Department
County Sheriff Dallas Block met with the County Board to review the budget for the Sheriff’s Department.
County Auditor
Proposed Levy
County Auditor, John W. Hoscheid met with the County Board and requested approval for the 2010 proposed budget and tax levy. The 2010 tax levy increase will be .86% or $19,397.
ADOPTING 2010 BUDGET AND TAX LEVY
Resolution 2009-09-03
The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel.
WHEREAS, the certified county budget for the year 2010 has been reviewed by the Lake of the Woods County Board of Commissioners; and
NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2010:
Revenue Fund $1,266,843
Road & Bridge $ 449,580
Social Service $ 558,437
Total $2,274,860
BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2010:
Twp Road & Bridge $ 402,905*
Twp Fire – Baudette $ 19,000
Williams $ 26,400
NW Angle $ 6,500
Total $ 454,805
* $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride. ($395,405 + $7,500 = $402,905)
Seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.
Flu Shots
County Auditor, John W. Hoscheid met with the County Board in reference to flu shots for county employees.
Motion was made by Commissioner Todd Beckel to offer flu shots to all county employees wishing to receive the vaccine, which will be given by Lakewood Nursing Staff at the Government Center. The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.
Air Conditioning Quote
County Auditor John W Hoscheid requested to take this off the agenda for the meeting today and place it on the agenda for the next regular scheduled meeting. The County Board was in consensus.
Con-Con Budget Review
County Auditor John W Hoscheid presented a list of requests for appropriations for the year 2010 from the County Development fund. There was no action taken at this time and this item will be placed on the next regular scheduled board agenda.
Human Resource Director
Human Resource Director, Wade Johannesen discussed job evaluations with the County Board and stated they were all done, signed and approved.
Budget Process
The County Board reviewed the IFS budget spreadsheets in detail. They discussed the current attorney budget and would like $50,000 for the position of a half time county attorney.
Recess
There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:55 p.m.
Attest: Approved: September 22, 2009
______________________________ ___________________________________
John W Hoscheid Patty Beckel
County Auditor County Board Chair