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COUNTY BOARD

September, 2009

Commissioner Proceedings

September 8, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 8, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the budget meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Moorman, and Hanson. Also present were: County Auditor John W Hoscheid, Social Services Director Nancy Wendler and Financial Officer Christine Hultman.

SOCIAL SERVICES

Budget

Social Services Director, Nancy Wendler and Financial Officer Christine Hultman met with the board to discuss the 2010 department’s budget.

Auditor

Levy

County Auditor, John W. Hoscheid explained the calculation of the levy limits for Lake of the Woods County.

Recess

Chair Patty Beckel called the meeting to recess at 8:45 a.m. and reconvened the regular meeting at 9:00 a.m. with the following members present:  Commissioner Patty Beckel, Todd Beckel, Moorman, Arnesen and Hanson.  Also present were County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and Ted Stone.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with additions and deletions.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

consent agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on October 4-6 for Human Services Conference; Brent Birkeland to Bagley on September 14&15 for tSQL training; Marti Carlson to Walker on September 16 & 17 for MN Hwy Accountants Joint District Meeting; Josh Stromlund to St Paul on September 29-30 for Legislative Committee Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of August 25, 2009 meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,656.56 

                                                Commissioners’ Warrants           $  2,959.29

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Hanson to approve the following claims against the county as presented.

                                                Revenue                                      $  26,313.60       

                                                Road & Bridge                           $  59,706.49

                                                County Dev.                               $    1,926.48

                                                Joint Ditch                                  $       735.00           

                                                Solid Waste                                $  36,239.64

                                                                                                    $124,921.21

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 9/08/2009 FOR PAYMENT 9/11/2009

      AMOUNT   VENDOR NAME                                                                   AMOUNT   VENDOR NAME

      13755.00 SAMUAL ALBRECHT                                                                 363.76 AUTO VALUE BAUDETTE

          492.53 BEST WESTERN KELLY INN STCLOUD                                 342.99 CANON FINANCIAL SERVICES INC

        1907.25 DODDS LUMBER                                                                     2000.00 ENVIROTECH REMEDIATION SERVICE

          395.44 GCR TIRE CENTER                                                                3245.04 HOWARD’S OIL COMPANY

          626.53 LAKE COUNTRY CHEV                                                           1816.82 LAKE ROAD DIESEL INC

          589.42 LAKES GAS CO.                                                                      3200.00 LAVALLA SAND & GRAVEL INC

          786.69 LIFE-ASSIST, INC                                                                      406.64 LOW FOODS

        4177.50 LOW HIGHWAY DEPT                                                              312.61 LUTHERAN SOCIAL SERVICE OF MN

      10407.60 MAR-KIT LANDFILL                                                                   375.00 MN OFFICE OF ENTERPRISE TECHNO

      12675.00 MOLLBERG MASONRY INC                                                   5402.60 LAW MOREN

          886.60 MSOP-MN SEX OFFENDER PRGRM-462                               915.00 NORTH EAST TECHNICAL SERVICE,I

          988.59 NORTHERN FARMERS CO-OP                                             2456.22 POWERPLAN

          556.00 PROVINCIAL COURT                                                              3148.84 R & Q TRUCKING, INC

          848.25 RODERICK RONE JR                                                               692.33 ROSEAU COUNTY COOPERATIVE ASSN

          527.40 RUTTGERS SUGAR LAKE LODGE                                        1750.00 SJOBERG’S INC

          553.65 TONY DORN, INC.                                                                  4175.50 TRANE US INC

          442.07 TRUE VALUE                                                                           3410.02 TRUEMAN WELTERS

          632.48 UNIVERSITY OF MN                                                                 520.25 US FOOD SERVICE, INC

      10741.08 WIDSETH SMITH NOLTING&ASST INC                              22354.69 ZIEGLER, INC

45 PAYMENTS LESS THAN  $300       6,043.82

****                  FINAL TOTAL…….    $124,921.21  ****

Further moved to authorize the payment of the following auditor warrants:

                                                   August 26, 2009                     $ 120,000.48

                                                   August 26, 2009                     $   61,797.03

                                                   August 31, 2009                    $          700.00                                                           

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Tourism Bureau Administrative Expenses

County Auditor, John W. Hoscheid met with the board to discuss the Area Tourism Bureau administrative expenses for the Auditor’s office. The consensus of the board was to offer their willingness to help with legislative changes with Senator Saxhaug and Representative Anzelc on the mandated yearly audit for the bureau and requested that John send a letter to the Tourism Bureau informing them of their willingness to help with legislative changes.

County Sheriff

Ammunition

County Sheriff, Dallas Block met with the board to discuss the mandated firearms training that will take place in September for the Sheriff’s office.  He explained that he received two quotes for the ammunition and that it was over $1,000 and requested authorization to purchase.

Motion was made by Commissioner Hanson to approve the purchase of ammunition.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Midstate Organization Crime Information Center (MOCIC)

County Sheriff, Dallas Block informed the board that his department joined the MOCIC which is an organization that helps with criminal investigations.

Deputy Coroner

County Sheriff, Dallas Block updated the board on the progress of Deputy Coroners.  He informed the board that he talked with Dr. Dayer in regards to appointments of Deputy Coroners.  Dr. Dayer was in favor of this and the training will take place in the near future.

land and water planning

Energy Exchanger-Resolution

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for acceptance for responsibility for future maintenance and removal of an energy exchanger that was discussed at the August 25, 2009 board meeting.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution Accepting Responsibility for Future Maintenance and Removal of an Energy Exchanger Located on the Bed of the Rainy River

Resolution 09-09-01

WHEREAS, J & L Hennum, Incorporated, a Minnesota Corporation, has expressed interest in constructing and placing an energy exchanger on the bed of the Rainy River; and

WHEREAS, the Department of Natural Resources is the agency responsible for implementation and permitting according to Minnesota Rule 6115; and

WHEREAS, Minnesota Rule 6115.0170, Subpart 9b, defines an energy exchange as a structure designed for placement on the bed or excavated into the bed of public waters for the purpose of exchanging energy for heating or cooling and includes accompanying hoses or lines connecting the energy exchange components; and

WHEREAS, Minnesota Rule 6115.0211, Subpart 6b, states that a permit is required for the construction, reconstruction, relocation, or repair of energy exchangers located on the bed of a public water.  The permit shall be granted if the following general conditions and the additional listed specific conditions are met:

A.    there are no other feasible and practical alternative sites for the project that would have less environmental impact;

B.     a closed loop design is utilized;

C.     the facility is designed in accordance with sound engineering practices;

D.    the facility is not located in a designated trout stream or lake, a designated wild and scenic river, or an outstanding resource value water as defined in part 7050.0180;

E.     the facility is designed in a fashion and located so as not to cause a navigation hazard;

F.   the facility will not exceed more than a minimum encroachment, change, or damage to the environment, particularly the ecology of the waters;

G.  the facility will not take threatened or endangered species identified in chapter 6134 without authorization by the commissioner according to parts 6212.1800 to 6212.2300;

H.  the facility will not contain substances, if released into public waters, that would be detrimental to water quality or plant or animal life forms; and

I.   the construction, relocation, or reconstruction of privately owned structures shall be permitted only when a federal, state, or local governmental agency accepts responsibility for future maintenance of the facility or its removal in the event that the private owner fails to maintain or abandons the facility.

NOW, THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby accepts responsibility for the future maintenance of the facility or its removal in the event the private owner fails to maintain or abandons the facility upon a signed and recorded contractual agreement between Lake of the Woods County and J & L Hennum, Incorporated.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried with Commissioner Patty Beckel abstaining from voting.

Human Resource

Human Resource Director, Wade Johannesen met with the board and presented the Health Insurance Survey results from the county employees.

County Health Insurance

Public Employee Insurance Program (PEIP), Representative Shawn Byrne met with the board to inform them and explained the “Advantage Health Plan” that is now available to the county.  He informed the board that if they chose to go with the “Advantage Plan”, all county employees would have to be on this plan and the other plans that the county has now would not be available.

County Auditor

Proposed Budget & Levy Public Hearing

County Auditor, John W. Hoscheid met with the board to discuss the date for a Public Hearing for the Proposed Budget and Levy.  The board set December 10, 2009 at 6:00 p.m. for the Public Hearing.

NW Angle Edge Riders- gambling permit

County Auditor, John W. Hoscheid presented a gambling permit for the Northwest Angle Edge Riders to conduct a raffle on March 13, 2010.

Motion was made by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on March 13, 2010 at Sportsman’s Oak Island Lodge and authorize County Auditor to sign. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Sponsorship of Snowmobile Trails

County Auditor, John W. Hoscheid met with the board and presented an agreement for the legal sponsor for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption.

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED

BY LAKE OF THE WOODS COUNTY BORDER TRAILS

Resolution No. 09-09-02

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails.

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in t he agreement.

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources.

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

ADOPTED by Lake of the Woods County Board on September 8, 2009

Air Conditioning Quote

County Auditor, John W. Hoscheid met with the board and informed them that the quote for the Air Conditioning for the MIS department equipment room was not received.

State of Minnesota, department of corrections

County Probation Costs Statement

Probation Supervisor, Marc Bloomquist met with the board and discussed the statement of costs incurred by the Department of Corrections in providing parole and probation service to the County.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 11:00 a.m. as follows:

Old/New Business

The County Board discussed the following old and new business: 

New:

  • Public Hearing for the City of Baudette Annexation- September 28, 2009 at 6:00 p.m. at the Ambulance Garage.

Old:

The board discussed the following old business:

  • Township Road Inventory- Chair Patty Beckel will talk with Bruce on the time line for this project.
  • County TV- Equipment is in Baudette and Williams
  • Capital & General Expenditure Policy- Chair Patty Beckel will talk with Wade when this will be completed.
  • Community Support Program (CSP)- waiting on contract
  • Joint Meeting with City of Baudette and LOW School- September  29, 2009 at 5:30 p.m. at the Government Center in the Commissioners’ Room.
  • Oak Island Petition- Meeting was scheduled for September 4, 2009 at 9:00 and then received notification that it was cancelled.

There were no new updates on:

  • Assessing Agreements, ANI, Joint Meeting with Roseau County Board, PILT Payment, Red Lake Tribe Meeting,

Correspondence:

Ditch Management Committee reappointment – Commissioner’s Arnesen, Moorman and Todd Beckel need to reappoint. Commissioner Patty Beckel and Hanson have appointed members.

Arrowhead library system (ALS)

Arrowhead Library Executive Director, Jim Weikum met with the board and discussed the budget for 2010 and how ALS utilizes Lake of the Woods County funds to provide library services for County residents. The proposed levy amount for Lake of the Woods will be $41,558 for 2010.

closed session- mn statute § 13d.03/union

 Motion was made by Commissioner Todd Beckel to close the regular meeting pursuant MN Statute §13D.03 at 11:59 a.m. for union discussion.  Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following board members were present: Commissioners Arnesen, Hanson, Moorman, Patty Beckel and Todd Beckel.  Also present was: Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 12:35 p.m.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

closed session- Mn statute § 13d.03, subd. 3 (b)- land acquisition

Motion was made by Commissioner Hanson to close the regular meeting at 12:45 p.m. pursuant MN Statute §13D.05, subd. 3 (b) to discuss land acquisition.  Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following board members were present: Commissioners Arnesen, Hanson, Moorman, Patty Beckel and Todd Beckel.  Others present were: County Auditor, John W. Hoscheid and Land and Water Planning Director, Josh Stromlund.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 1:13 p.m.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:15 p.m.

Attest:                                                                                                 Approved:       September 22, 2009   

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

September 15, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, September 15, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present were:  County Auditor John W Hoscheid, Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland. 

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland met with the County Board to review the budget for the Public Works Department. 

Solid Waste Department

Public Works Director Bruce Hasbargen met with the County Board to review the budget for the Solid Waste Department. 

Recess

The meeting was called to recess at 11:00 a.m. and reconvened at 12:18 p.m. as follows:

Sheriff’s Department

County Sheriff Dallas Block met with the County Board to review the budget for the Sheriff’s Department. 

County Auditor

Proposed Levy

County Auditor, John W. Hoscheid met with the County Board and requested approval for the 2010 proposed budget and tax levy.  The 2010 tax levy increase will be .86% or $19,397.

ADOPTING 2010 BUDGET AND TAX LEVY

Resolution 2009-09-03

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel.

WHEREAS, the certified county budget for the year 2010 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2010:

                        Revenue Fund                       $1,266,843

                        Road & Bridge                      $   449,580

                        Social Service                         $   558,437

                        Total                                       $2,274,860

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2010:

                        Twp Road & Bridge             $  402,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  454,805

* $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905)

Seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Flu Shots

County Auditor, John W. Hoscheid met with the County Board in reference to flu shots for county employees.

Motion was made by Commissioner Todd Beckel to offer flu shots to all county employees wishing to receive the vaccine, which will be given by Lakewood Nursing Staff at the Government Center.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.

Air Conditioning Quote

County Auditor John W Hoscheid requested to take this off the agenda for the meeting today and place it on the agenda for the next regular scheduled meeting.  The County Board was in consensus.

Con-Con Budget Review

County Auditor John W Hoscheid presented a list of requests for appropriations for the year 2010 from the County Development fund.  There was no action taken at this time and this item will be placed on the next regular scheduled board agenda.

Human Resource Director

Human Resource Director, Wade Johannesen discussed job evaluations with the County Board and stated they were all done, signed and approved.

Budget Process

The County Board reviewed the IFS budget spreadsheets in detail.  They discussed the current attorney budget and would like $50,000 for the position of a half time county attorney.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:55 p.m.

Attest:                                                             Approved:  September 22, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair