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COUNTY BOARD

April, 2009

Commissioner Proceedings

April 7, 2009

The Lake of the Woods County Board met in regular session on Tuesday, April 7, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel, with changes:  Christine Hultman to Brainerd on June 22-24, for AMSSA Conference; Marti Carlson to Alexandria on April 29- May 1, for Annual MN County Highway Accountants Association Conference and John W Hoscheid to St. Paul on April 22-24, for Public Sector Training.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Arnesen to approve the minutes of March 24, 2009, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land Acquisitions/Wetland Banking

Land and Water Planning Director, Josh Stromlund met with the board to discuss land acquisitions and the process needed to move forward.  A letter to the Board of Water and Soil Resources, Bill Best was discussed.  This letter details a plan of action for the possible acquisition of land by Lake of the Woods County for wetland banking purposes, according to Minnesota Statute §103G.2251 and Minnesota Rules, Chapter 8420.0541, Subpart 2. 

A motion was made by Commissioner Todd Beckel to authorize Land and Water Planning Director, Josh Stromlund to sign and send the referenced letter to the Board of Water and Soil Resources.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resources

Labor Agreement

A motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the labor agreement, with an approved addendum dated December 16, 2008 (see below), between Lake of the Woods County and International Union of Operating Engineers Local #49, AFL-CIO for the Public Works Department; effective January 1, 2009 to December 31, 2011.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

A motion was made by Commissioner Arnesen to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the labor agreement, with an approved addendum dated December 16, 2008 (see below), between Lake of the Woods County and International Union of Operating Engineers Local #49 for the Solid Waste Department; effective January 1, 2009 to December 31, 2011.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Addendum

Letter of Understanding between Lake of the Woods County and IUOE Local #49

  1. Contract for the Lake of the Woods County Highway Department and
  2. Contract for the Lake of the Woods County Solid Waste Department

“Concerning wages for the term of this Agreement:  Refer to the Commissioner Proceedings December 16, 2008 – union committee meeting.  The union committee met with the board.  The Union Committee agreed to work at the 2008 salary schedule until funding sources are determined.  The Union and the County further agree to continue to meet and confer on this matter.”

Personnel Policy

A motion was made by Commissioner Arnesen to make an exception to the Personnel Policy Manual page 53, Chapter 4, paragraph 8.b.4, due to the shortage of Corrections Officers / E911 Dispatchers.  In addition, to authorize the Sheriff Administrative Assistant to work the majority of her time as a Dispatcher and to be compensated at the rate of Job Grade 8, Step 5 on the Part-time scale; pending the hiring and training of Part-time / Full-time dispatchers; and then reverting back to the original rate of compensation of Job Grade 8, Step 2 at that time.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Manager Director

Emergency Manager Director, Holly House met with the board to discuss current and future potential flooding issues.  No action was taken.

Land and Water Planning Director

Land and Water Planning Director, Josh Stromlund presented a draft resolution for Boat Storage Structures to the board.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Boat Storage Structures

Resolution 2009-04-01

WHEREAS, boat storage structures that are located below the Ordinary High Water Level (OHWL) of a surface water body have been prohibited in Minnesota since the 1970’s; and

WHEREAS, it has been a goal of the Minnesota Department of Natural Resources (DNR) to limit the private occupation of public waters and encourage the removal of existing structures that do not serve the public interest; and

WHEREAS, Minnesota Statutes Chapter 103G.245, Subdivision 4, was amended by the 2006 legislature to address the need for repairs and replacement of boat storage structures that have been in place since 1979; and

WHEREAS, the new legislation allows the current boat storage structures to be repaired, replaced and consolidated, provided that the following conditions can be met:

  1. A Public Waters Work Permit is obtained from the Department of Natural Resources (DNR) and the permit is recorded in the real estate records of the office of the county recorder or registrar of title in the county in which the property is located.
  2. The Local Unit of Government (LGU) that has zoning authority must approve the proposed repair, replacement or consolidation.
  3. Documentation that the structure is currently used for boat storage and has been in continuous existence prior to 1979.
  4. The boat storage structure must not include guest quarters, habitable space, living quarters, or sewage facilities.
  5. The total area of the replacement structure cannot exceed the total area of the in-place structure(s). The height of the replacement structure cannot be increased more than 1 foot unless multiple structures are being consolidated into a single structure and the same roof pitch results in an increased height.
  6. Any replacement of materials located below the ordinary high water mark must not be toxic to aquatic life; and

WHEREAS, a Public Water Work Permit application must be submitted to the DNR to evaluate the project for compliance with the new legislation and will render a decision based upon the submittal of a complete permit application; and

WHEREAS, provisions in the new legislation allow, but do not require the local government unit (LGU) having zoning authority to approve a boat storage structure that is at, or above, the OHWL to replace a boat storage structure below the OHWL if the boat storage structure was in existence prior to 1979;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby supports the repair, replacement, and consolidation of boat storage structures that have been in existence prior to 1979. 

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Boundary Commission

Land and Water Planning Director, Josh Stromlund updated the board on the status of the Boundary Commission.  Correspondence was received and read from George Swentik, stating he would be in favor of the Boundary Commission.  

Public Works Director, Bruce Hasbargen

Office Improvements

Public Works Director, Bruce Hasbargen met with the board to discuss office improvements due to flood damage.

A motion was made by Commissioner Todd Beckel to authorize the Public Works Director to make office improvements, along with the flood repairs being made, to the Public Works building; within insurance and budgeted amounts.   The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bid Opening

Chair Patty Beckel called for the bid opening at 9:00 a.m. as advertised for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering.

The following bids were received:

Knife River Materials      $1,363,853.12

Minn-Dak Asphalt Inc.    $1,486,744.60

Mark Sand & Gravel        $1,501.621.28

Central Specialties, Inc.    $1,754,176.28

Public Works Director, Bruce Hasbargen will tabulate and make recommendation for awarding the bid, later today.

Seasonal Help

Public Works Director, Bruce Hasbargen met with the board requesting authorization to hire seasonal help.

A motion was made by Commissioner Arnesen to authorize the County Public Works Director to hire the following seasonal help: (4) Maintenance Intermediate Equipment Operators and (3) Engineering Technician/Laborers.  The motion was seconded by Commissioner Hanson and carried as follows:  For Commissioners:  Arnesen, Patty Beckel, Hanson, and Moorman; Against:  Commissioner Todd Beckel.  Commissioner Todd Beckel commented that without knowing the full effects of the 2009 Governor’s proposal and with the Department Heads earlier comments identifying that seasonal employees would be the first positions to be reduced in the budget reduction efforts; why would we be considering this at this time.

Realignment of Staff

Public Works Director, Bruce Hasbargen met with the board to discuss the realignment of staff.  The board set up a “Realignment of Staff” work session for Monday, April 13, 2009, 7:00 a.m. in the Conference Room at the Lakewood Health Center. 

2009 Road Tour

Public Works Director, Bruce Hasbargen met with the board to discuss the 2009 Road Tour. 

A motion was made by Commissioner Todd Beckel to set May 19th, 2009, 7:30 a.m.; as the date and time for the 2009 Lake of the Woods County Annual Road Tour.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Bid Opening

Public Works Director, Bruce Hasbargen reviewed the bid tabulations with the board and made a recommendation to award the bid for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering to Knife River Materials, as lowest bidder.

A motion was made by Commissioner Todd Beckel to award the bid for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering to Knife River Materials, in the amount of $1,363,853.12.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 14,219.08 

                                                Commissioners’ Warrants         $ 14,181.47

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls/Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the board regarding a contract with MeritCare, Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services. 

A motion was made by Commissioner Moorman to approve the contract between MeritCare, Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services for 2009, for the provision of onsite mental health physician’s assistant services and to authorize Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same.  The motion was seconded by Commission Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Deputy Auditor, Lorene Hanson met with the board and requested approval of claims.  Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented, with the exceptions of claim numbers:  1753, 90, 3070, 173 and 25.  These pulled claims and also claim numbers 3649 and 2665 will be discussed at the next regular board meeting. 

                                                Revenue                                     $ 33,146.23

                                                Road & Bridge                         $   5,213.75

                                                County Development                $      539.00

                                                Solid Waste                               $ 21,631.49

                                                                                                   $ 60,530.47

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/07/2009 FOR PAYMENT  4/10/2009

       AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          606.47 ACME ELECTRIC                                                       447.12 AMERI PRIDE LINEN & APPAREL SE

          708.56 AMERICAN SOLUTIONS FOR BUSINES               1319.38 AUTO VALUE BAUDETTE

          341.78 CANON FINANCIAL SERVICES INC                        313.60 COUNTRY INN & SUITES – ST CLOU           

        6338.95 DELL MARKETING, LP                                              662.25 GLOBALSTAR LLC

          379.24 GRAINGER, INC                                                        986.93 HOLTE IMPLEMENT, INC                

          309.40 HOMETOWN HARDWARE                                     1457.65 KORNELL AUTOMOTIVE               

        2020.51 LAKES GAS CO.                                                        340.00 LAVALLA SAND & GRAVEL INC       

          368.07 LOW FOODS                                                           1490.00 LOW HIGHWAY DEPT            

          698.64 M-R SIGN CO, INC                                                10389.15 MAR-KIT LANDFILL

          450.00 MN ASSN OF COUNTIES                                       1662.56 MN COUNTIES COMPUTER CO-OP

          771.50 KENNETH MOORMAN                                            5335.50 LAW MOREN                     

          585.75 MORTENSON CLEANING SERVICE – D                  684.45 THE NORTHERN LIGHT            

        2077.32 NORTHWEST MECHANICAL SERVICE I               1642.68 R & Q TRUCKING, INC                    

          637.85 ROSEAU COUNTY COOPERATIVE ASSN            1750.00 SJOBERG’S INC                             

        5962.92 SOFTWARE HOUSE INTERNATIONAL,                  302.20 TRUE VALUE

        2640.00 VOYAGEURS COMTRONICS, INC                          735.42 WEST GROUP

         1172.33 WIDSETH SMITH NOLTING&ASST INC

39 PAYMENTS LESS THAN  $300       4,942.29

FINAL TOTAL    $60,530.47

Further moved to authorize the payment of the following auditor warrants:

                                                March 25, 2009                         $  52,450.13

                                                March 29, 2009                         $  21,690.24

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Maintenance Equipment

There was discussion on the utilization of the vacuum cleaner/carpet shampooer equipment that the maintenance department owns.  Chair Patty Beckel was going to check with the maintenance department and update the board.

Mortgage and Rehab Loan Satisfaction

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the satisfaction of mortgage and satisfaction of repayment agreement for Pioneer Timber, Bonnie and Gary Grund, dated June 18, 1997.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution Amending the 2009 Budget

Discussion was had regarding the 2009 budget deficit, due to the Governor’s projected shortfall.

The following resolution was offered by Commissioner Arnesen and moved for adoption

2009 Budget Amendment

Resolution 2009-04-02

WHEREAS, the certified county budget for the year 2009 was adopted on December 12, 2008 by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget is hereby amended to reflect the State of Minnesota Aid Reduction as follows:

$  25,000         Sheriff’s car

$  30,000          Reallocate levied Co. TV budget to Con-Con fund

$  21,000          Adjust Attorney salary expense

$  85,000         Market Value Credit- budget as revenue 

$  50,000          Reallocate levied “LiDAR” expense to Con-Con fund

$    9,000          Adjust Commissioner’s Health Insurance expense

            $220,000

Discussed additional proposed revenue sources:

$70,000           Salary increases

$  5,000           MNJAC Grant

$  5,000           Courthouse heating expense

$80,000

Total 2009 proposed budget balance:

                       ($300,000)        Projected Governor shortfall

$220,000         Proposed adjustments

$  80,000         Additional proposed revenue

                        $    0                Balance

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.               

2009 Minnesota Counties Insurance Trust Training

2009 Minnesota Counties Insurance Trust (MCIT) training presentations were discussed.  It was the consensus of the board to schedule a session with MCIT and to hold a joint session with Roseau County.   Topics were discussed and Roseau County and MCIT were to be contacted.

Work Session Meeting Date

The board discussed the work session set for April 13, 2009, and in addition to the realignment of staff for the highway department; added the following for discussion:  Human Resources, Assessor and 2009 Assessment.

Old/New Business

The board discussed the following old and new business: 

Old:

The board discussed the City of Baudette – Assessment agreement.

Discussion was had regarding the PILT payment.

Discussion was had on additional joint meetings with Roseau County Board of Commissioners.

There were no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy, County TV. 

New:

There was no new business discussed at this time.

Committee Reports:

The following committee reports were heard and discussed: 

  • 911 Disaster Drill
  • MRCC Funding
  • PILT Payments
  • Joint Powers:  Ditch 1 – pilot project, no response from MN Department of Natural Resources
  • Airport: possibility of receiving $250,000 for resurfacing runway and painting; no matching funds required and possibility of stimulus money

Correspondence:

Correspondence was acknowledged from: 

  • Northwest Angle (NWA) Relay for Life request of funds.  Commissioner Arnesen was going to call and also prepare a letter for the Auditor’s staff to write on behalf of the board.  No action was taken.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 11:38 a.m.

Attest:                                                                                                 Approved:       April 28, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

April 28, 2009

The Lake of the Woods County Board met in regular session on Tuesday, April 28, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Patty Beckel, Todd Beckel, Hanson and Moorman; absent was:  Commissioner Arnesen. Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel:  Dale Boretski and Wayne Bendickson to St. Cloud for MAACO on May 19 – 21; Dawn Christianson and Joy Lindquist to Alexandria for MCCC Annual Conference on June 1 – 4; and Bruce Hasbargen to:   Park Rapids for District 2 Screening Board Meeting on May 13 – 14, Red Wing for LRRB meeting on June 2 – 3 (mtg exp by LRRB), Alexandria for MCEA Summer Conference on June 16 – 19 and Pittsburgh, PA for LTAP conference on July 26 – 31(mtg exp by LRRB).  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of April 7, 2009, with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 32,021.15 

                                                Commissioners’ Warrants         $ 15,607.18

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Guardianship Policy and Guidelines – Board Approval

Social Services Director, Nancy Wendler met with the board regarding a Guardianship Policy and Guidelines for Lake of the Woods County Social Services.

Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County Social Services Guardianship Policy and Guidelines effective April 28, 2009.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business: 

Old:

Commissioner Todd Beckel updated the board on the PILT payment.

The board discussed additional joint meetings with Roseau County Board of Commissioners.  Commissioner Patty Beckel updated the board on MCIT’s recommendation on joint meetings with other counties.

The board discussed the Williams Senior Center and has taken it off the agenda for old business.

There were no new updates on the ANI, City of Williams (Williams Community Center – old school), City of Baudette – Assessment agreement, No Net Loss Policy, County TV. 

New:

The board discussed employee health insurance and requested Wade Johannesen to bring an update to the board at their next regular scheduled meeting.

County Sheriff

Stonegarden Grant Procurements and Pulled Claims

County Sheriff, Dallas Block met with the board.  The board discussed previously pulled claims and the procedures and process on procurement of equipment. 

The board discussed having inventory of all county equipment by each Department Head and the need for establishing guidelines and policies.  Discussion was had on the current Capital and General Expenditure Policy and the need to revisit this policy.  Discussion of these topics will take place at the next Department Head meeting.

Motion was made by Commissioner Todd Beckel to add Dallas Block and Jim Walton to the consent agenda for travel March 23, 2009, to St. Cloud for Police Pursuit Training.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to pay pulled claims; numbers:  25, 1753, 90, 3070 and 173.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PERA Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

County Board PERA Resolution

Resolution   2009-04-03

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Robert Gorecki meets all of the following Police and Fire membership requirements:                         

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Dispatch Positions

Human Resource Director, Wade Johannesen and Sheriff Dallas Block met with the board requiring permission to hire and fill the vacant full time and part time dispatch positions. 

Motion was made by Commissioner Todd Beckel to hire one full time dispatcher and 2 part time dispatchers in the sheriff’s department.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Assessor

County Assessor, Wayne Bendickson met with the board and discussion was had regarding the expenditure policy.

Recess

The meeting was called to recess at 9:20 a.m. and reconvened at 9:26 a.m. as follows:

County Auditor

Claims

County Auditor, John W Hoscheid met with the board and requested approval of claims. 

Motion was made by Commissioner Hanson to approve the following claims against the county as presented, with the exception of claim number 2963.

                                                Revenue                                     $ 23,852.60

                                                Road & Bridge                         $ 40,093.84

                                                County Development                $      452.00

                                                Solid Waste                                $  9,005.36

                                                                                                   $ 73,403.80

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/28/2009 FOR PAYMENT  05/01/2009

       AMOUNT   VENDOR NAME                                                AMOUNT   VENDOR NAME

          436.02 BAUDETTE REGION                                                 520.00 BLUE MAXX RECYCLING

        4871.67 CENEX CO-OP SERVICES, INC.                              465.00 CIRCUITWORKS

      22595.00 COLLABORATIVE DESIGN GROUP INC                 304.75 CONNEY SAFETY PRODUCTS

          723.24 CONSTRUCTION BULLETIN                                  2144.91 CPS TECHNOLOGY SOLUTIONS

          767.22 CUSTOM AUTOBODY AND REPAIR                     1412.00 KATHERINE DAVIS

          363.00 JOHN HOSCHEID                                                   2706.65 HOWARD’S OIL COMPANY

          351.29 INFORMATION SYSTEMS CORPORATIO              566.64 LEAGUE OF MINNESOTA CITIES

        1070.00 PAT LECLAIRE ELECTRIC (DBA)                             495.26 LITTLE FALLS MACHINE, INC

        1502.40 LOW COUNTY TREASURER                                   500.00 LOW WOMEN OF TODAY

        1353.53 MN COUNTIES COMPUTER CO-OP                       750.00 MN COUNTIES INSURANCE TRUST

          375.00 MN OFFICE OF ENTERPRISE TECHNO                 365.00 MN STATE DEPT OF PUBLIC SAFETY

        7614.90 MONITOR TIRE DISPOSAL, INC                              322.67 NORTHERN SPORTS & MACHINE – DB

        1457.38 PEART & ASSOCIATES, INC                                    367.08 PETE’S BODY SHOP   DBA

          396.16 PETROWSKI TELECOMMUNICATIONS                  904.75 RODERICK RONE JR

        1400.00 SERVICE400                                                              610.24 SHI INTERNATIONAL CORP

          610.25 SOFTWARE HOUSE INTERNATIONAL,                  340.25 SUN MONITORING

          519.89 T R JOBBING                                                           1522.95 TWIN RIVER RESORT

        3744.91 VOYAGEURS COMMUNICATIONS, INC                 379.50 DELLA WARREN

        1087.00 WIDSETH SMITH NOLTING & ASSOC                  1285.33 WIDSETH SMITH NOLTING&ASST INC

        2267.43 WOODY’S SERVICE

37 PAYMENTS LESS THAN  $300       3,934.53

FINAL TOTAL    $73,403.80

Further moved to authorize the payment of the following auditor warrants:

                                                April 9, 2009                           $    86,572.52

                                                April 10, 2009                         $  104,292.48

                                                April 15, 2009                         $      2,507.81

                                                April 22, 2009                         $    66,371.13

                                                April 27, 2009                        $   (68,392.27)

                                                April 27, 2009                         $  107,152.99

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Liquor License Approval

Motion was made by Commissioner Todd Beckel to approve the following On/Off and Sunday Intoxicating Liquor License for Keils Rainy River Lodge LLC effective May 1, 2009 to June 30, 2009.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Cost Allocation Contract & Motion

Motion was made by Commissioner Todd Beckel to approve Government Management Group, Inc (GMG) as Lake of the Woods County’s vendor for OMB A-87 Indirect Cost Allocation Plan services, approve the Letter of Agreement with GMG for the plan years 2008, 2009 and 2010; and to have Board Chair Patty Beckel sign the same.  The motion was seconded by Commissioner Moorman and same being put to vote, was unanimously carried.  

New Employee

Human Resources Director, Wade Johannesen and County Auditor, John W Hoscheid met with the board requesting approval to hire Stacy Novak as the Executive Administrator.  Wade requested that Stacy start at grade 11, step 5, rather step 1; as exceptions have been made in the past based on the experience level of the individuals selected for the positions.  The consensus of the board was to review additional steps after the 6 month probation period.

Motion was made by Commissioner Todd Beckel to hire Stacy Novak as the Executive Administrator in the Auditor’s office at a grade 11, step 1.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution Snowmobile Trails-Border Trails

The following resolution was offered by Commissioner Moorman and moved for adoption:

Sponsorship of Snowmobile Trails Assistance Program

Resolution 2009-04-04

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution Snowmobile Trails-Lake of the Woods Drifters

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Sponsorship of Snowmobile Trails Assistance Program

Resolution 2009-04-05

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Big Traverse maintenance of snowmobile trails managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution Snowmobile Trails-Northwest Angle Edge Riders

The following resolution was offered by Commissioner Hanson and moved for adoption:

Sponsorship of Snowmobile Trails Assistance Program

Resolution 2009-04-06

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Northwest Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Manager Director

Emergency Manager Director, Holly House met with the board requesting a resolution to declare a state of emergency for the flooding that took place in March and April 2009.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Declaring a State of Emergency

Resolution 2009-04-07

WHEREAS, the snow and rain events for winter and spring 2009 impacted the population of Lake of the Woods County and its cities; and

WHEREAS, the rain and snow melt event has caused a significant amount of public property damage; and

WHEREAS, the Lake of the Woods County Department of Emergency Management requests the Lake of the Woods County Board of Commissioners to declare Lake of the Woods County in a STATE OF EMERGENCY for the rain and snow melt event of the winter and spring of 2009;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners declares Lake of the Woods County in a State of Emergency for conditions resulting from the rain and snow melt event of spring 2009.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Giziibii

Casey Olson Coordinator of Giziibii presented the Annual Giziibii Report to the board and discussed updates.  Giziibii Chair George Swentik also attended the meeting.

Public Works Director, Bruce Hasbargen

Oak Harbor    

Public Works Director, Bruce Hasbargen updated the board on the Oak Harbor Plat.  Two of the roads have been completed with one remaining.  Bruce discussed the following options with the board:  waiting, completing the road, or vacating a portion of the plat and road.   Vince Smith also attended the meeting as requested by the County Board.  It was the consensus of the board to put this on hold and wait and see; and to place this on the agenda for July 14th meeting. 

Grant Agreement

Public Works Director, Bruce Hasbargen presented a Grant Agreement – Construction Grant for the “Elimination of Tangents at Curves – 39-608-20” under the Local Road Improvement Program Rural Road Safety Account.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Agreement to State Transportation Fund

Local Road Improvement Program

Grant Terms and Conditions

Resolution 2009-04-08

WHEREAS,  Lake of the Woods County  has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Local Road Improvement Project No. 39-608-20; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this local road improvement project is available; and

WHEREAS, the amount of the grant has been determined to be $ 84,388.00 by reason of the force account agreement;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52, subdivision 5, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the road project, but not required.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Solid Waste Fees

Discussion was had on the solid waste fees for seasonal recreational properties with multiple owners and with one of the owners residing in the county.  It was the consensus of the board to refer this to the Solid Waste Committee.

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m. as follows:

Bid Opening

Chair Patty Beckel called for the bid opening at 11:00 a.m. as advertised for S.A.P. 39-601-27 Precast Concrete Culvert Installation.

The following bids were received:

                                    Aspen Construction Company                     $158,366.00

                                    Bowman Construction Company                $133,447.00

                                    Davidson Ready Mix & Constr, Inc            $163,890.00

                                    Gerit Hanson Contracting                            $168,172.06

                                    Glade Construction, Inc                              $157,652.40

                                    Holthusen Construction, Inc                        $136,261.00

                                    Lian Construction                                        $146,314.06

                                    Wagner Construction                                   $258,288.00

                                    Sunblad Construction, Inc.                        Incomplete Bid     

Public Works Director, Bruce Hasbargen will tabulate and make a recommendation for awarding the bid, later today.  

Water Diversion & Ditches-Strandbergs

Public Works Director, Bruce Hasbargen and Jerry and Arlys Strandberg met with the board regarding water diversion and ditches.  Jerry and Arlys explained the issues with their water on their property.  The issues were discussed and it was the consensus to place this on the Spring Road Tour. 

Bid Opening

Public Works Director, Bruce Hasbargen reviewed the bid tabulations with the board and made a recommendation to award the bid for S.A.P. 39-601-27 Precast Concrete Culvert Installation to Bowman Construction Co, Inc., as lowest responsible bidder.

A motion was made by Commissioner Hanson to award the bid for S.A.P. 39-601-27 Precast Concrete Culvert Installation to the lowest responsible bidder, Bowman Construction Co, Inc., in the amount of $133,447.00.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Recorder- Sportsmans Lodge Bur Oak Villas

Motion by Commissioner Hanson to approve the County Board Chair, Patty Beckel and County Auditor, John W Hoscheid to sign the final plat of CIC 3 – Sportsmans Lodge Bur Oak Villas contingent on the signature of the owner, Sportsman’s Lodge, Inc., within the thirty day time period as established by the Subdivision Ordinance, platting procedures.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was carried as follows:  For:  Commissioners:  Todd Beckel, Tom Hanson, Ken Moorman; Against:  None; Abstaining:  Commissioner Patty Beckel.

Committee Reports:

The following committee reports were heard and discussed: 

  • NE Strategy Wetlands meeting in Duluth – update by Commissioner Todd Beckel
  • Radio Board Commissioner – update by Commissioner Todd Beckel  
  • Ditch #1 Pilot Project – update by Commissioner Todd Beckel on Mike Carrolls discussion
  • North Country Board of Health – update by Commissioner Moorman
  • Airport Commissioner – update by Commissioner Hanson on the stimulus funding
  • Extension Committee – update by Commissioner Patty Beckel

Correspondence:

Correspondence was acknowledged from: 

  • Lake of the Woods Water Sustainability Foundation
  • Letter from Steve Nesmith, taxpayer – Commissioner Tom Hanson is to invite him to the County Board meeting to discuss issues raised

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 12:06 p.m.

Attest:                                                                                                 Approved:       May 12, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair