Skip to content

COUNTY BOARD

August, 2014

Commissioner Proceedings

August 5, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 5, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: 4-H, Meeting for Commissioner Beckel and Arnesen on June 25, with Governor Dayton, PERA Resolution, Lake of the Woods Investment Plan, MCIT Dividend and Human Resources.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows:  Commissioner Arnesen and Beckel – Meeting with Governor Dayton on June 25, 2014.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of July 22, 2014 regular meeting with changes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                           Revenue                              $      25,208.62          

                                                Road & Bridge                     $      81,752.15

                                                Solid Waste                          $        6,378.08

                                                EDA                                     $         1,500.00

                                                      114,838.85     

WARRANTS FOR PUBLICATION

Warrants Approved On 8/05/2014 For Payment 8/08/2014

Vendor Name                                                             Amount

Cenex Co-Op Services, Inc.                                            13,593.80

Contech Engineered Solutions LLC                               14,408.80

Cps Technology Solutions                                               2,400.00

Envirotech Services Inc                                                    9,275.23

Government Management Group, Inc                             3,500.00

LOW Highway Dept                                                            4,222.72

Northern Bag and Box Company                                     4,260.00

Strata Corp, Inc                                                                 34,230.35

Titan Machinery                                                                 2,833.58

Tveit/Byron                                                                          2,610.48

70  Payments less than 2000   23,503.89

Final Total:  114,838.85

Further moved to authorize the payment of the following auditor warrants:

July, 24, 2014                  $     22,925.59

July, 29, 2014                  $       1,219.12

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PERA- Correctional Plan Members

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board to inform them that in July 1, 1999 the Legislature created the PERA Local Government Correctional Service Employees Retirement Plan and the first employees enrolled in the Correctional Plan were transferred from the Coordinated Plan and had Social Security coverage as members of that plan.  PERA, when later named the State’s Social Security Administrator, took steps in 2004 to process the paper work for extending Social Security coverage under the State’s 218 agreement to position the PERA Correctional Plan. PERA recently learned, however, that individuals enrolled in the Correctional Plan who had not been members of the PERA Coordinated Plan as correctional personnel were not automatically eligible to be covered by Social Security, despite the paper work processed in 2004. PERA was told that to sanction Social Security coverage for individuals who have been enrolled as new participants in the Correctional Plan, a referendum must take place and the results of that process must then be documented in the State’s Section 218 agreement. PERA needs county boards to indicate to how the vote should be conducted. The process- majority vote or divided vote, which will be decided, based on the responses they receive from counties and that will be the process that PERA will use.

Motion

Motion was made by Commissioner Arnesen to elect the “Majority” vote for the PERA Local Government Correctional Plan to be able to sanction Social Security coverage for individuals who have been enrolled as new participates in the Correctional Plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services

Claims

Social Service Financial Officer, Christine Hultman, met with the board requesting approval of claims as follows:

Motion

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Commissioners’ Warrants          $   11,418.84                        Commissioners’ Warrants          $      1,764.75

                                                Commissioner’s Warrants          $      2,091.88

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Assistant, Dena Pieper met with the board to request authorization to send the job descriptions of the County Auditor/Treasurer and Human Resources to Truesight for their recommendation for the grade. Dena informed the board that the cost per hour is $195 for non-members and $175 per hour for members. The board requested Dena to inquire what a yearly membership would cost.

Motion

Motion was made by Commissioner Moorman to authorize Human Resource Assistant, Dena Pieper to forward the Auditor/Treasurer and Human Resources job description to Turesight for their recommendation for grade of the positions at the rate of $195 per hour. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

MCIT

The board reviewed the Minnesota Counties Intergovernmental Trust letter and the 2014 Dividend allocated to Lake of the Woods County is $55,316

UPDATES

Airport – Bosch will be leasing land around the airport for use in the winter time for testing purposes; new managers started flight school and purchased a twin prop float plane.

HRDC- Annual meeting was held in Clearwater

Let’s Go Fishing of Minnesota– County should be receiving a letter from the Let’s Go Fishing attorney in regards to the freeze on Lake of the Woods Boating checking account; she stated that the money that was frozen was under their tax I.D. number

RON STREED- Flooding Issues

Ron Streed met with the board to discuss water issues that has accrued on his property for the second time this summer and the 480 acres that have been tiled that is supposed to drain in the Baudette Bay, but does not and drains into his property and the other property surrounding him. Public Works Director, Tim Erickson discussed a few options that they could use such as Lidar Data or possible a drainage study. Tim will also check with the MN DOT on their plans for the 2016 season. The board requested that Public Works Director, Tim Erickson get an estimate of a Drainage Study.

SHERIFF

County Sheriff, Gary Fish met with the board requesting donation of vacation time to help with a catastrophic illness from an employee in his office and to discuss the purchase of  an Airboat with $43,000 of funding from the Stonegarden grant and the remainder $18,000 to be paid by the county. The board requested that he look into to make sure the airboat has floatation device on it and bring back to the board.

Motion

Motion was made by Commissioner Hanson to approve the donation of vacation time for Lake of the Woods County employees to donate eight (8) hours of their time and up to twenty (20) days combined total from all employees, to help with a catastrophic illness for an employee in the Sheriff’s office. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Wetland Meetings

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the Wetland Conservation act meetings will now be held once a month; act and will now be held in Northern MN, often notification of these meetings are very short notice on dates and times, so Josh explained that he may not be on the consent agenda for these meetings; Josh informed the board that the the DNR roles and regulation on Wetlands will be heard next legislative session.

Drainage Committee Update

Land and Water Planning Director, Josh Stromlund met with the board and discussed the drainage committee meeting, and discussed ditches that may not or are not beneficial anymore and others that are useful; possibility of placing them back on the assessment role and if not beneficial, to abandon them.  The board requested the Drainage Committee look into and prioritizes the ditches and the usefulness of them.

HWY # 72

Tom Dinndorf , Rotary member met with the board and informed the board that the City of Baudette Council members are in support of HWY 72 to be rerouted to go down Main street , and passed a resolution of support of the re-location. After discussion, the board concurred that they want to know if it is even feasible for the road to go through downtown before they will consider the re-location of Hwy 72. The board requested Public Works Director, Tim Erickson to assist Tom Dinndorf with contacting MN DOT in Bemidji to see what steps are necessary and if feasible to re-locate HWY #72.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 11:50 a.m. as follows:

LAKE OF THE WOOD 4-H

4-H Director, Aprille LeVassuer, Camp Director, Alicia Beckel, 4-H Leaders, Jennifer Wilmar, Sunny Dorow and Christine Bergman met with the board to inform them of the activities that the local 4–H groups have worked on. Several of the 4-H kids presented their projects that they will be showing at the State Fair. 

RECESS

The meeting was called to recess at 12:22 p.m. and reconvened at 1:40 p.m. as follows:

2014 BUDGET

The board met with Veterans Service Officer, Rick Rone to review his budget and also reviewed the revenue budgets.

With no further business before the board, Chair Beckel called the meeting to recess at 3:15 p.m.

Attest:                                                                                     Approved: August 26, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

================================================================================================

Lake of the Woods County

Public Meeting

County Ditch 1

August 4, 2014

The Lake of the Woods County Board met on Monday, August 4, 2014, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the County Ditch 1 Public Meeting to order at 7:00 p.m. Commissioners present: Patty Beckel, Ed Arnesen, Tom Hanson, and Ken Moorman.  Also present were: County Auditor/Treasurer Mark Hall, Deputy Auditor/Treasurer Stacy Novak, Public Works Director Tim Erickson, County Attorney James Austad, Land and Water Planning Director Josh Stromlund and County Ditch 1 Beneficiaries.

Introduction

Chair Patty Beckel welcomed all Ditch 1 Beneficiaries and gave a brief description as to the purpose of the public meeting. 

Public Works Director

County Public Works Director, Tim Erickson gave a brief informational update on the expiring assessments on Ditch 1 for the two projects established in 2005 and 2010. He continued with his thoughts to propose a yearly maintenance assessment that is comparable to what beneficiaries are currently paying; roughly $13,200 or 3%. He noted items such as upcoming culvert replacements, brush cutting, and spraying.

The beneficiaries were able to express their questions and concerns including: outlet fees for those parties outside the beneficiary area that were draining into the ditch, culverts being shut by an owner, unauthorized spraying of needed ditch vegetation by an owner, the ditch fund balance and use of funds, limits as to what could be assessed, return on investment dollars, prioritizing maintenance needs, and the number or ditches located within the county and why not all of them are being assessed.  

Additional Correspondence

Commissioner Beckel had received a letter from Richard Lindner prior to the meeting regarding his property. Richard was asked to share his concerns.

Non-formal Action

By general consensus, the Beneficiaries and the County Board/Ditch Authority, approved to continue with a yearly maintenance assessment at the proposed 3% and to review again in 3 years, or sooner, if the need arises. No formal board action was required.

Adjourn

With no further discussion before the County Ditch Authority, Chair Patty Beckel adjourned the public meeting at 8:12 p.m.

Attest:                                                                                                 Approved:       August 26, 2014

____________________________                                              ______________________________

Stacy Novak, Deputy Auditor/Treasurer                                      Patty Beckel, County Board Chairperson

================================================================================================

Commissioner Proceedings

August 26, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 26, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: S E H memo, Fair Grounds, Energy Audit, and Assessment of Federal Building.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Jodi Ferrier to Duluth October 9-10 for the St. Louis County Health and Human Service Conference; Amy Ballard to Mankato on September 17-20 for Borderland Substance Abuse Court Training; Janet Rudd to St. Cloud on September 18-19 for MDRA Conference; Stacy Novak to St. Paul on September 3-4 for MCCC meeting; Boyd Johnson to Brainerd October 1-3 for Mn/DOT’s 2014 Right of Way Professional Workshop; Tim Erickson to Bemidji September 3-4 for the 33rd Annual District II County Engineers’ Seminar; Barry Bailey’s  to St. Cloud August 25-26 for tire disposal.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Nordlof to approve the minutes of July 31, 2014 Emergency meeting, August 4, Ditch 1 Public Hearing meeting and August 5 Regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                           Revenue                              $      40,495.85          

                                                Road & Bridge                     $      47,956.42

                                                Nat. Resc Enhanc                 $        1,561.00

                                                Solid Waste                          $       34,340.29

                                                EDA                                     $         8,937.15

                                                      133,690.71     

WARRANTS FOR PUBLICATION

Warrants Approved On 8/26/2014 For Payment 8/29/2014

Vendor Name                                                                Amount

Andy’s Garage, Inc.                                                               2,196.87

Baudette/City Of                                                                     3,520.07

Burg Electronic Recovery                                                     9,750.00

Contech Engineered Solutions LLC                                  19,276.08

Earthworks Contracting Inc                                                  3,420.00

Election Systems & Software, Inc                                        2,911.29

Esri                                                                                          3,900.00

Farmers Union Oil Co.                                                          2,979.44

Headwater Regional Development Commiss                    2,250.00

Hoffman, Dale, & Swenson, Pllc                                         10,603.00

Howard’s Oil Company                                                         4,045.87

Mar-Kit Landfill                                                                    15,988.50

Northern Light Region                                                         2,097.53

Northwest Community Action, Inc                                        2,817.50

Northwest Tire Inc                                                                2,140.00

Pro-West & Associates, Inc                                                  2,050.00

R & Q Trucking, Inc                                                               3,497.75

Sandpieper Design LLC                                                        4,000.00

Titan Energy Systems, Inc                                                    2,050.00

Woody’s Service                                                                   7,838.65

78 Payments less than  2000   27,613.63

Final Total:   134,946.18

 Further moved to authorize the payment of the following auditor warrants:

August 6,   2014             $   126,741.10

August 11, 2014             $   113,478.11

                                                August 12, 2014             $   274,272.90

                                                August 15, 2014             $       3,906.75

                                                August 20, 2014             $     11,161.41

                                                August 21, 2014             $   100,280.63

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Vet’s Service Contract

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for Veterans Service grant program.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution of Lake of the Woods County

County Veterans Service Office Operational Enhancement Grant Program

Resolution No. 14-08-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purpose of enhancing services offered to veterans; to reduce homelessness amount veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Law 2013 Chapter 142 Article 4. This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that the Chair Beckel is hereby authorized to execute the Grant Contract for the County Veterans Service Office Operational Enhancement Grant Program, on behalf of the Lake of the Woods County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

DNR Short Term Lease

County Auditor/Treasurer Mark E. Hall met with the board requesting approval to enter into a short term lease with the State of Minnesota for use of Premises to conduct topographic surveys, wetland delineations and 25 geotechnical borings.

Motion

Motion was made by Commissioner Arnesen to approve the lease with the State of Minnesota for use of Premises to conduct topographic surveys, wetland delineations and 25 geotechnical boring, effective August 15, 2014 thru May 31, 2015 and authorize Chair Beckel to sign. The motion was made seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Short Elliott Hendrickson

Chair Beckel reviewed the e-mail from Benita Crow, from Short Elliott Hendrickson inquiring if the county wants them to move forward with the wetland delineations and borings for the potential airport at the NW Angle.

Motion

Motion was made by Commissioner Arnesen to authorize Short Elliott Hendrickson to move forward with the wetland delineation and borings at the site for the potential airport at the NW Angle. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims as follows:

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants          $   13,934.98

                                                Commissioners’ Warrants          $   29,839.76

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Child Support Update

Child Support Officer, Craig Severs met with the board and informed the board that Governor Mark Dayton proclaimed the month of August has “Child Support Awareness Month”. Craig reviewed the stats of cases he manages and the steps that are required to maintain child support collections. Social Service Director, Nancy Wendler commented that Craig works hard with both parents and does an excellent job as the Child Support Officer for Lake of the Woods County.

MIS/GIS

GIS Specialist, Daniel Fish met with the board and updated them on his GIS Conference he attended and reviewed mapping links that he has created.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to purchase an airboat and approval for the contract with University of North Dakota for Coroner services.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff Gary Fish to purchase an Airboat in the amount of $60,995, with $42,496 from the 2013 Stonegarden Grant and the remaining balance of $18,499 from the Sheriff’s budget. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to enter into a service agreement with the University of North Dakota School of Medicine and health Sciences for Coroner services effective September 8, 2014 in the amount of $7,858 for one year, unless otherwise terminated or extended as per contract and authorize Chair Beckel to sign.. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS ROD AND GUN CLUB

Lake of the Woods Rod and Gun Club President, Bob Lain met with the board requesting funds to help with the Trap Shooting Club for possible State Grant matching funds.

Motion

Motion was made by Commissioner Hanson to contribute $3,500 for a trap machine from the Con-Con fund to the Rod and Gun Club to update the facilities for the County Residents. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Josh presented an application for Conditional Use Permit for Neil Novacek to allow him to move more than ten (10) cubic yards of material and informed the board that the Planning Commission reviewed the application and recommends for approval.

Motion was made by Commissioner Arnesen to approve the following:

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Neil Novacek                                                                Date:  August 13, 2014

Location/Legal Description:  Lots 11 and 12, Block 1, Sandy Shores 4th Addition – Parcel #16.61.01.110

Project Proposal:  Applicant is requesting a conditional use permit, as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to allow the applicant to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of installing an access and repairing shoreline damage.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline maintenance.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X)  NO (  )  N/A (  )

Why or why not?  Maintain shoreline.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Protect shoreline from erosion.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Stabilize shoreline.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Proposal addresses issue.

7. Is the site in harmony with existing and proposed access roads?       YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses?              YES (X)  NO (  )  N/A (  )

Why or why not?  Many have rip rap to protect shoreline and lake access.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Cabin area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                       YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:  Meet DNR requirements for boat ramp and rip rap project.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (  )       Approved with Conditions  (X)             Denied  (  )

                                                                                    _____________________________________

                                                                                                            Tom Mio

                                                                                                        Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Josh presented a an application for Conditional Use Permit for Efrem Novacek to allow him to move more than ten (10) cubic yards of material and informed the board that the Planning Commission reviewed the application and recommends for approval.

Motion was made by Commissioner Hanson to approve the following:

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Efrem Novacek                                                             Date:  August 13, 2014

Location/Legal Description:  Lot 23, Block 1, Sandy Shores – Parcel #16.55.01.230

Project Proposal:  Applicant is requesting a conditional use permit, as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to allow the applicant to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of installing an access and repairing shoreline damage.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline maintenance.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Maintain shoreline.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Protect shoreline from erosion.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Stabilize shoreline.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Proposal addresses issue.

Is the site in harmony with existing and proposed access roads?       YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the project proposal compatible with adjacent land uses?              YES (X)  NO (  )  N/A (  )

Why or why not?  Many have rip rap to protect shoreline and lake access.

8. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Cabin area.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

13. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                     YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:  Meet DNR requirements for boat ramp and rip rap project.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (  )       Approved with Conditions  (X)             Denied  (  )

                                                                                    _____________________________________

                                                                                                            Tom Mio

                                                                                                        Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed the board that the bid opening on August 25, 2014 for CSAH 17 to Rocky Point, Project No. SP 039-617-008 went to the lowest bidder in the amount of $4,598,256.57, Knife River Materials.

Motion

Motion was made by Commissioner Moorman to award the bid for project CSAH 17, Project No. SP 039-617-008, to Knife River Materials, contingent upon the approval from the Civil Rights Office. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Barge Run/Markit Landfill

Public Works Director, Tim Erickson informed the board that the barge run will be held on August 30; informed the board that there will be a meeting with Markit Landfill on September 17 at 11:30 a.m. to discuss the Markit Landfill costs, the meeting will be held at Rosalie’s Restaurant.

Amend Agenda

Motion was made by Commissioner Hanson to amend the agenda and add Letter of Retirement from Dale McGuire to the agenda. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Landfill- Letter of Retirement

Public Works Director, Tim Erickson, informed the board that Dale McGuire intends to retire on December 1, 2014 and requested approval to advertise and hire.

Motion

Motion was made by Commissioner Nordlof to authorize Public Works Director, Tim Erickson to advertise and hire for a Solid Waste Processor contingent upon receiving the retirement letter. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Energy Audit

The board discussed the free energy audit conducted by REA and requested Public Works Director, Tim Erickson to coordinate the service.

Tile Drainage Issues

Public Works Director, Tim Erickson informed the board that there are issues going on again with drainage tile being placed without proper paperwork and just wanted to inform the board about the situation and that he will take the proper steps for correction.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 11:50 a.m. as follows:

PREVENTION COALITION

Prevention Coalition Fiscal Officer, Christine Hultman met with the board requesting approval for the 2013-2014 Fiscal Report.

Motion

Motion was made by Commissioner Hanson to approve the 2013-2014 Fiscal Report for the Prevention Coalition and authorize Chair Beckel, County Attorney, James Austad and Prevention Coalition Fiscal Officer, Christine Hultman to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

FAIR GROUNDS DONATION

Commissioner Hanson informed the board of the donation that the county gave to the fair grounds for the help of constructing a pavilion. The County Board was informed that the project was given to the lowest bidder, but now they are re-bidding the project.

Motion

Motion was made by Commissioner Hanson to place the Fair Grounds money of $45,000 into a designated account for further clarification of the building project. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Formal Request

The board considered the process when organizations come to the board requesting funding for projects after the budgeting process for Con-Con funds.  The consensus of the board was that any organization that comes to the board requesting funds that were not applied for at budget time will need to have a resolution or motion by the board’s organization approving such projects before the County Board will approve any funding.

ASSEMENT OF FEDERAL BUILDING

The board discussed the EDA request of having the Federal Building assessed by County Assessor, Mary Jo Otten. The consensus of the board was to have County Assessor, Mary Jo Otten assess the Federal Building.

RECESS

The meeting was called to recess at 12:10 p.m. and reconvened at 1:04 p.m. as follows:

HUMAN RESOURCES

Chair Beckel informed the board that the grades from Trusight for the Human Resource Director and County Auditor/Treasurer have been completed.

Auditor/Treasurer

Motion

Motion was made by Commissioner Arnesen to set the Auditor/Treasurer job description at grade 21, step 1, (points-491) effective August 26, 2014. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Human Resources

Motion to Rescind

Motion was made by Commissioner Hanson to rescind the motion dated July 8, 2014 as follows:

“Motion was made by Commissioner Moorman to set Human Resources Director Job description at grade 12 as recommend by the Personal Committee. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried”

The motion to rescind was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to set the Human Resource Director grade at 16,  point 369. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

LUDE TOWER

Commissioner Hanson informed the board that he spoke with a representative from MN DOT, and that Verizon would like to lease space on the Lude Tower, however, Lake of the Woods County has exclusive rights, and MN DOT does not have the right to grant permission for the use of the Tower. Commissioner Hanson will meet with County Attorney, James Austad upon receipt of lease changes.

JOINT MEETING

Commissioner Hanson discussed a potential joint meeting with the City of Baudette for a housing project.

CLOSED SESSION

Motion was made by Commissioner Hanson to close the regular meeting at 1:55 p.m. and open the closed session pursuant to MN Statue §13D.03, subd. 1 (b), – Union Negation’s.  the motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present: Commissioners Arnesen, Beckel, Hanson, Moorman and Nordlof, County Auditor/Treasurer, Mark Hall.

Motion was made by Commissioner Hanson to close the closed session and open the regular meeting at 2:15 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chair Beckel called the meeting to recess at 2:16 p.m.

Attest:                                                                                     Approved: September 9, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board