MINUTES & AGENDAS
August, 2018
Commissioner Proceedings
August 7, 2018
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
August 7, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.
Approval of Agenda
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: County Assessor- introduction of new staff, Public Works-Bid Award and WMA update.
Approval of Minutes
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of July 24, 2018.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval of claims and credit card.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims: Commissioners Warrants $8,698.55, Commissioners Warrants $1,901.75, Commissioners Warrants $20,590.37.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve a County Issued Credit Card for Eligibility Worker, Carla Bailey.
COUNTY AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$50,835.02; Road & Bridge-$186,106.80; Social Services- $1.62; Co Development- $807.50; Solid Waste-$57,235.19-EDA-$44.56.
WARRANTS FOR PUBLICATION
Warrants Approved On 8/07/2018 For Payment 8/10/2018
Vendor Name Amount
Arrowhead Library System 33,118.00
Earthworks Contracting Inc 6,120.00
Envirotech Services Inc 2,643.39
Fish/Kevin 18,480.00
Fort Distributors Ltd 4,625.00
Hasbargen Farms Inc 6,180.00
Hasbargen Logging Inc 6,180.00
Howard’s Oil Company 12,657.25
Lavalla Sand & Gravel Inc 64,575.00
LOW Highway Dept 4,552.50
Mar-Kit Landfill 17,103.50
Northwest Concrete Products Inc 7,524.00
Powerplan 4,826.13
SeaChange Print Innovations 2,766.71
Short Elliott Hendrickson, Inc 5,536.68
Strata Corp, Inc 25,605.52
Swanston Equipment Corp 23,331.33
Traffic Marking Service, Inc. 16,461.59
Widseth Smith Nolting&Asst Inc 2,243.33
Woody’s Service 6,435.89
Zuercher Technologies, LLC 2,190.00
69 Payments less than 2000 21,874.87
Final Total: 295,030.69
Further moved to authorize the payment of the following Auditor warrants: August 1, 2018-$133,302.38, August 3, 2018- $313,020.93, August 3, 2018-(25.96).
WMA
County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the DNR held their Public Hearing in regards to the sale of the land (gun range) that is within the WMA and they are now moving forward with the paperwork of the transfer; they are also working on the paperwork for the transfer of land at the NWA.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board and informed the board that the Parking Issue at the NWA has been surveyed and they have it on their work schedule for the designing of the parking area for next month.
Bid Award
Public Works Director, Tim Erickson met with the board requesting approval to award SAP- 039-598-066, replacing bridge on CR 77, Bridge number 39J38 to the most responsible bidder and recommends Gladen Construction in the amount of $90,596.00.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to award bid number SAP 039-598-066 to Gladen Construction in the amount of $90,596.00.
Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting and open the Ditch Authority meeting at 9:26 a.m.
Ditches
Public Works Director, Tim Erickson informed the board that they have contacted Lester Boomgaarden on their plan for his Petition for Repair Request for Ditch 28. Tim also informed the board that the survey crew will be out next week on the Petition for Repair Request from Terry Waibel, Steve Ellis and Joyce Blodgett in regards to Ditch 28. Tim informed the board that he did receive two quotes for Ditch 26 repairs and the lowest bid was from Ruddy Stick, LLC, Jerry Allen Pieper; with work to be completed by the end of October. The board also discussed Ditch 16 and the outlet fee/assessment of this ditch which drains into Ditch 28. Joint Ditch 22/62 assessments were discussed and the board asked Tim to check with other counties and Ditch Attorney, Kurt Deter in regards to these assessments and the outlet fees on Ditch 16. The Auditor/Treasurers office has Ditch 16 ready for assessments and is working on getting Ditch 22 ready.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the Ditch Authority meeting at 9:47 a.m. and open the regular meeting.
LAKE OF THE WOODS PREVENTION COALITON
Tammie Doebler and Susan Paulson met with the board requesting funding for the Lake of the Woods Prevention Coalition.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to contribute $5,000 from the Social Service funds.
Recess
The meeting was called to recess at 10:15 a.m. and reconvened at 10:18 a.m. as follows:
LAND AND WATER PLANNING
Land and Water Planning Director, Josh Stromlund and Property Owner, Gregg Hennum met with the board to continue the Consideration of Petition to Amend the Lake of the Woods County Zoning Ordinance Application #18-01ZC by Gregg Hennum for a tract in NW corner of Gov. Lot 1, less deeded, Section Twenty-five (25), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota-Parcel ID#19.25.21.010. Applicant is requesting a zone change from a Residential District (R1) to a Commercial Recreation District to allow applicant to establish a Commercial Planned Unit Development consisting of an RV Campground/Park. The board reviewed Plans, discussed the MN Health requirements, density, camp sites sizes, sewer and roads. The board reviewed letters of concerns from area residents and heard public comments. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with conditions.
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following Finding and Facts Decision:
Lake of the Woods County
Rezoning
Findings of Fact and Decision
| Info | Info | Info | Info | ||||||
|---|---|---|---|---|---|---|---|---|---|
| Name of Applicant: | Gregg Hennum | Date: | July 11, 2018 | ||||||
| Location/Legal Description: | A tract in NW corner of Gov. Lot 1, less deeded | ||||||||
| Current Zoning Classification: | Residential | Proposed: | Commercial-Recreation | ||||||
| Parcel Number(s): | 19.25.21.010 | Application Number: | 18-01ZC | ||||||
The Planning Commission shall consider all facts from all sources prior to submitting a recommendation to the County Board relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.
- Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?
X Yes ___No
| Comments: | Comments: |
|---|---|
| Comments: | Commercial expansion in a resort area/growth corridor. |
- Are the existing surrounding land uses consistent with the proposed zoning classification?
X Yes ___No
| Comments: | Comments: |
|---|---|
| Comments: | Adjacent to other businesses/CUP. |
- Will the zone change alter the characteristics of the neighborhood?
___Yes X No
| Comments: | Comments: |
|---|---|
| Comments: | Remains resort area. |
- Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?
X Yes ___No
| Comments: | Comments: |
|---|---|
| Comments: | Increased vehicle and pedestrian traffic, private water and sewer system. |
- What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?
X Yes ___No
| Comments: | Comments |
|---|---|
| Comments: | Electric and phone – private water and sewer, other county services in place. |
- Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?
___Yes X No
| Comments: | Comments: |
|---|---|
| Comments: | No change. |
- Has there been a change in the development in the general area of the property in questions?
___Yes X No
| Comments: | Comments: |
|---|---|
| Comments: | |
8. Will the zone change have a negative effect on property values in the neighborhood?
___Yes X No
| Comments: | Comments: |
|---|---|
| Comments: | Can’t determine – mixed residential/commercial/CUP area. |
| Comments: | Comments: |
|---|---|
| Conditions: | Must maintain a 30 foot natural state vegetative visual buffer along Burr Oak Road. |
The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners adopt the above findings and DENY / APPROVE the application for a zone change be WITH / WITHOUT conditions.
_____________________________________ July 11, 2018
Tom Mio Date
Chair, Planning Commission
The Lake of the Woods County Board of Commissioners hereby adopt the above findings of fact of the Lake of the Woods Planning Commission WITH / WITHOUT modification(s) and DENY / APPROVE the application for a zone change WITH / WITHOUT special conditions as follows:
- Minimum lot size of 3,000 square feet per unit site.
- Seasonal RV/Campground – summer months only.
- In drive located within the easterly one-third (1/3) of property.
- If proposal of seasonal RV/Campground is not acted upon with five (5) years of date of approval, property reverts back to Residential District (R1).
- Must maintain a 30 foot natural state vegetative visual buffer along Burr Oak Road.
_____________________________________ August 7, 2018
Ed Arnesen Date
Chair, County Board of Commissioners
Lake of the Woods County Board of Commissioners
Findings of Fact and Decision
Name of Applicant: JRF Properties, LLC Date: August 7, 2018
Location/Legal Description: Lots 1-5, Block 1, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, parcel IDs# 19.70.01.010; 19.70.01.020; 19.70.01.030; 19.70.01.040; 19.70.01.050.
Project Proposal: A Conditional Use Permit, as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to create a Planned Unit Development consisting of a seasonal camping/RV park with twenty-five full hook-ups. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with conditions
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following Finding and Facts Decision:
- Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )
Why or why not? In County growth corridor and zoned commercial.
2. Is the project proposal consistent with maintaining the public health, safety, and welfare?
YES (X) NO ( ) N/A ( )
Why or why not? Has to meet State standards.
3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )
Why or why not? No change.
5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?
YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )
Why or why not? Roads exists.
8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )
Why or why not? Zoned commercial, adjoining campground.
9. Does the project proposal have a reasonable need to be in a shoreland location?
YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X) NO ( ) N/A ( )
Why or why not? Meet State approval.
11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
12. Is the site adequate for water supply and on-site sewage treatment systems?
YES (X) NO ( ) N/A ( )
Why or why not? Must meet State approval.
13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sough YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES ( ) NO (X) N/A ( )
Why or why not? Not required.
16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )
Why or why not? Will meet State requirements.
17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?
YES (X) NO ( ) N/A ( )
Why or why not? On-site parking.
If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.
The specific conditions of approval are as follows:
- Seasonal RV/Campground – summer months only.
- Minimum lot size of 3,000 square feet per unit site.
- Must meet density requirements.
- Must meet Department of Health standards.
- Completed by 12/31/19.
Approved as Presented ( ) Approved with Conditions (X) Denied ( )
_____________________________________
Ed Arnesen, Chair, County Board
This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.
LAKEWOOD HEALTH CENTER
LakeWood Health Center Administrator, Jeff Stampohar and Ambulance Director, Don Castle met with the board requesting assistance to help with the purchasing of a new ambulance for Lake of the Woods County. Jeff explained that the LakeWood Health Center would be the owner of the ambulance, but they needed assistance with the remaining balance.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to contribute up to $30,000 for the purchase of a new ambulance, with the funding from the Con-Con funds; contingent that LakeWood Health Center pays the remaining balance.
CLOSED SESSION
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to close the regular meeting at 11:36 a.m. and go into closed session pursuant to MN Stat. 13D.03, Labor Negotiations. The following were attendance: Commissioners: Ed Arnesen, Cody Hasbargen, Ken Moorman, Buck Nordlof and Jon Waibel, HR Director Savanna Slick, Public Works Director Tim Erickson, County Attorney Jim Austad and County Auditor-Treasurer Lorene Hanson.
Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to open the closed session at 11:55 a.m. and reconvene the regular meeting.
2019 Salaries
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Labor Agreement between Lake of the Woods County and International Union of Operating Engineers Local No 49 AFL-CIO / Highway Department effective January 1, 2019 through December 31, 2021.
Motion
Motion was made by Commissioner Hasbargen seconded by Commissioner Moorman and carried unanimously to approve the Labor Agreement between Lake of the Woods County and International Union of Operating Engineers Local No 49 AFL-CIO / Solid Waste Department effective January 1, 2019 through December 31, 2021.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the 2019 Compensation Plan as presented by HR Director Savanna Slick, effective January 1, 2019.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Health Care Savings Plan as presented by HR Director Savanna Slick, effective January 1, 2019; with the exception of the Separation of Employment portion to be effective September 1, 2018.
RECESS
The meeting was called to recess at 12:30 p.m. and reconvened at 1:40 p.m. as follows:
BUDGET MEETINGS
Historical Society
Meeting with the board was Lindsay Marshall, Executive Director/Curator, LOW County Historical Society. Lindsay updated the County Board on the activities of the County Museum. The Board reviewed her requested 2019 budget as presented.
Veterans Officer
Meeting with the board was Rick Rone, County Veterans Officer. Rick reviewed the 2019 budget with the board and updated the board on the veterans’ transportation.
County Surveyor
Meeting with the board was Donn Rasmussen, County Surveyor. Donn updated the county board on the surveying and remonumentation progress to date. Donn reviewed the current contract and did remind the County Board that he will be done the end of December 31, 2018. The County Board will review the contract and surveyor appointment in November 2018 with Donn.
RECESS
With no further business before the board, Chairman Arnesen called the meeting to recess at 3:40 p.m.
Attest: August 28, 2018
__________________________________ _____________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen
=========================================================================================================================================================================
Commissioner Proceedings
August 28, 2018
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
August 28, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.
Approval of Agenda
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Land and Water Planning and MIS Department.
Approval of Minutes
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official minutes and summarized minutes of August 7, 2018.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $16,087.33, Commissioners Warrants $ 3,024.63, Commissioners Warrants $25,683.26.
LAND AND WATER PLANNING
Land and Water Planning Director, Josh Sromlund met with the board and informed the board that his 2015 Pick-up is having some electronic issues and requested permission for him to get the Pick-up fixed. Estimate for repair is around $1,000. The consensus of the board was to have Josh get the Pick- up fixed with funding from the Land and Water Planning budget.
MIS/GIS
GIS Specialist, Eric Solo met with the board to requesting to change vendors for the County’s Online Interactive Mapping Solution. This request consisted of discontinuing services with Pro-West & Associates and going with a new vendor Schneider Geospatial. Eric informed the board that Schneider’s product Beacon, does everything Pro-West’s product offers and more. Beacon has a much cleaner, user friendly interface, and is made available to the county at no fee for the duration of the contract that extends to Dec. 31, 2022. Eric also informed the board that Schneider’s partner Value Payment Systems has offered its credit/debit/e-check service to the county, which will provide money transaction by credit/debit card to be paid the next day for the Motor Department, with a $1,500 set up fee.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve MIS Specialist, Eric Solo to enter into a contract with Schneider’s Geospatial product Beacon contract at no fee expiring December 31, 2022 and the Value Payment &Systems with a $1,500 set up fee with the funding from revenue fund.
HUMAN RESOURCES
Human Resource Director, Savanna Slick met with the board informing the board that the Child Support Officer, Bryan Hasbargen has resigned effective August 24, 2018 and requested permission to advertise, interview and hire at grade 11, step 1.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire a Child Support Officer at grade 11, step 1.
COUNTY AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, approval of Liquor License, NWA Edge Riders Lease and Premises Permit, DNR Gun Club Land Purchase, Paul Bunyan Transit and Emerging Leadership Program.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$66,036.52; Road & Bridge-$55,458.52- Co Development- $1,025.00- Solid Waste-$15,887.03-EDA-$5,955.46.
WARRANTS FOR PUBLICATION
Warrants Approved On 8/28/2018 For Payment 8/31/2018
Vendor Name Amount
Cenex Co-Op Services, Inc. 12,277.28
Code 4 Services,Inc 2,917.17
Computer Professionals Unlimited Inc 3,457.00
Contech Engineered Solutions LLC 13,699.32
Election Systems & Software, Inc 3,051.07
Liberty Tire Recycling, LLC 2,823.50
LOW Soil & Water Cons. Dist. 28,754.00
Menards 4,850.56
Pro Action Safety & Sales 6,006.48
R & Q Trucking, Inc 4,635.00
Ranger Chevrolet 25,974.68
Short Elliott Hendrickson, Inc 3,350.94
Titan Machinery – Roseau 2,936.60
TOTALFUNDS 2,000.00
72 Payments less than 2000 27,628.93
Final Total: 144,362.53
Further moved to authorize the payment of the following Auditor warrants: August 8, 2018-$11,900.98, August 15, 2018- $345,581.99.
LIQUOR LICENSE
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Liquor License for K&D Resorts Inc, DBA Wheelers Point Resort effective August 30, 2018 contingent upon sale and approval from County Attorney, James Austad
08-28-2018
NWA Edge Riders
The following Resolution was offered by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the following:
A Resolution Approving a Lease for Lawful Gambling Activity
Resolution No. 2018-08-01
WHEREAS, the Northwest Angle Edge Riders has submitted a lease for lawful gambling activity for Minnesota lawful gambling to be conducted at the following establishment: Jerry’s Bar and Restaurant, located at 7609 Youngs Bay Dr. NW, Angle Inlet, MN in the township of Angle, in Lake of the Woods County.
NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approve said application for submission to the Minnesota Gambling Control Board.
DNR LAND PURCHASE, PAUL BUNYAN TRANSIT AND EMERGING LEADERSHIP PROGRAM
County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the private sale of consolidated conservation land to Lake of the Woods County has been approve, legal description located in the South Half of the Southeast Quarter, Section 14, Township 160 North, Range 31 West, containing 80 acres, more or less and that the DNR has determined that the land is not needed for natural resource purpose and that the state’s land management interest would best be served if the land were returned to local government. The sale cost for the land is $51,674.81. The consensus of the board was the county would own this land and lease this land to the Gun Club. Lorene informed the board the Paul Bunyan Transit requested twenty percent (20%) funding for a new bus purchase for Lake of the Woods County and that Leslie Grubich will be attending next board meeting to discuss this further. Lorene presented a letter of request for funding for the Emerging Leadership Program. The board will consider this in budget meetings.
NWA AIRPORT
Brian Bollig, President of Bollig Inc, Paul Jurek, Joe Gimse, and Michael Beard, met with the board and discussed the NWA Airport. They reviewed with the board what they could do to help with the development of the potential airport at the NWA and what steps are needed for them to begin the process, what funding would be available to the county and locations to where to place the airport.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to engage with Bollig Inc as a consultant of record for up to five years to pursue the creation of the NWA Airport.
Motion
Motion was made by Commissioner Arensen, seconded by Commissioner Hasbargen and carried unanimously to approve Task 1 Order for consulting/administration fees of $12,000, with reimbursement up to 95% from the State contingent approval, with funding from the general fund.
RECESS
The meeting was called to recess at 10:39 a.m. and reconvened at 10:45 a.m. as follows:
Ditch 26 Update
Public Works Director, Tim Erickson informed the board that Ditch 26 current project was completed and more work is needed on this ditch. With the dry season this would be the time to continue with this project, Tim informed the board that he did speak to Jerry Allen Pieper and he would be available to continue. A half mile ditch cleaning and rebuilding (½ ) mile of ditch was quoted at $2,800 and a one and half miles(1&1/2) miles would cost $4,800. The board requested that they concentrate on the first half (1/2) mile of ditch and if weather allows to continue.
Ditch 28 Update
Public Works Director, Tim Erickson informed the board that he received quotes for work to start at Lester Boomgaardens minimum maintenance road, which is the start of this ditch to 72 up to the pipes, with the cost of $47,600 for two miles. It was the consensus of the board to move forward with this project. The request Terry Waibel, Steve Ellis and Joyce Blodgett request on Ditch 28 is on hold waiting for the plans to be completed on Hwy 172. Tim will report back to the board at the next meeting.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board requesting approval for Bridge Replacement Program Grant Agreement for CR 77.
Resolution
RESOLUTION
For Agreement to State Transportation Fund
Local Bridge Replacement Program
Grant Terms and Conditions
SAP 039-598-066
Resolution No. 2018-08-02
WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No. 39J38; and
WHEREAS, the Commissioner of Transportation has given notice that funding for this bridge is available; and
WHEREAS, the amount of the grant has been determined to be $72,886.00 by reason of the lowest responsible bid;
NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required. The proper county officers are authorized to execute a grant agreement with the Commissioner of Transportation concerning the above-referenced grant.
Road Projects
Tim also informed the board that since the Excavator broke down, the projects that were scheduled for the fall have been reprioritized. The board informed Tim that if he needed to lease an Excavator the board gives their approval.
BELTRAMI COUNTY VETERANS SERVICE OFFICE
Beltrami County Veterans Service Officer, Scotty Allison and Veterans Liaison, Joe Vene met with the board to update the board on the New Veterans Home that will be built in Bemidji and requesting donation form county. Scotty informed the board that it will be a 72-bed facility with Clinical Services, Special Services and Programs. He mentioned that all local/state donations result in a 65% match from the Federal Government. The Veterans Home should be completed in May of 2021. The board will be discussing this during budget process.
LAKEWOOD HEALTH CENTER
LakeWood Health Center Administrator, Jeff Stampohar and Jay Ross met with the board to review the CHI Budget, discussed the Doctor Retention Schedule and updated the board on the new ambulance. Jeff informed the board that they decided to go with a recondition box for the new ambulance reducing the cost and now the county would owe $24,806 instead of the $30,000.00 as approved on August 7, 2018.
RECESS
With no further business before the board, Chairman Arnesen called the meeting to recess at 12:45 p.m.
Attest: September 11, 2018
__________________________________ _____________________________________
County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen