MINUTES & AGENDAS
August, 2011
Commissioner Proceedings
August 9, 2011
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 9, 2011, in the Commissioners’ Room at the Government Center.
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Moorman, Arnesen, and Hanson. Also present were: Chief Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.
Approval of Agenda
Motion
Motion was made by Commissioner Hanson to approve the agenda with the following additions: MN DOT contract change order, NWA request of funds, and NW Juvenile Center Report. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Jodi Ferrier to Duluth on October 10-11- for CP and LSW Licensure; MaryJO Otten to Grand Rapids on October 17-21 for Pace Course Training and on October 9-12 for MAAO Conference; Tim Erickson to Bemidji for Annual County Engineer’s Seminar with State Engineers in District 3 on September 7-8; Shelley Pepera to St. Cloud on August 21-22 for SSIS Statewide Mentor Meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion
Motion was made by Commissioner Todd Beckel to approve the minutes of July 26, 2011 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Social services
Social Services Director, Nancy Wendler met with the board requesting approval of claims.
Motion was made by Commissioner Hanson to approve the claims against the county as follows:
Commissioners’ Warrants $ 8,608.74
Commissioners’ Warrants $ 9,258.04
The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
County Auditor
Claims
Chief Deputy Auditor, Lorene Hanson met with the County Board for approval of claims.
Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:
Revenue $ 68,829.15
Road & Bridge $ 81,093.47
County Develop $ 539.00
Solid Waste $21,081.71_
$171,543.33
WARRANTS FOR PUBLICATION
Warrants Approved On 8/09/2011 For Payment 8/12/2011
Vendor Name Amount
Border Ridge Trucking Inc 30,442.30
Bullberry Systems, Inc 2,190.00
Cenex Co-Op Services, Inc. 8,157.31
Deputy Registrar No.75 4,807.33
Howard’s Oil Company 5,821.84
LOW Highway Dept 2,169.19
LOW Soil & Water Cons. Dist. 19,334.00
Mar-Kit Landfill 11,240.55
Moorman/Kenneth 2,027.09
Noble Radio Shack 2,800.45
Norling Construction, Inc/Adam 24,566.37
R & Q Trucking, Inc 12,414.50
Solarwinds 2,094.00
Strata Corp, Inc 3,351.69
Woody’s Service 11,032.55
69 Payments less than 2000 $29,094.16
Final Total: $171543.33
Further moved to authorize the payment of the following auditor warrants:
July 8, 2011 $ 166,478.33
August 3,2011 $ 57,027.69
The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Airport Commission
Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to pay the CIP allotment for the matching federal funding for the Baudette/Lake of the Woods Airport in the amount of $3,750.
Motion
Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to pay $3,750, as budgeted for the year 2011, for the CIP Allotment for matching federal funding. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Rinke Noonan – Recording County Drainage Systems
Chief Deputy Auditor, Lorene Hanson presented a letter from Rinke Noonan Attorneys at Law. The board reviewed the letter in regards to recording of county drainage systems.
Concordia College School of Business
Chief Deputy Auditor, Lorene Hanson presented a letter of support from Concordia College School of Business requesting support for Concordia’s bid to become the host of the Small Business Development Center for the North-Western Region of Minnesota. No board action was taken.
Ducks Unlimited MN Lawful Gambling Permit
Chief Deputy Auditor, Lorene Hanson presented a lawful gambling application to the board for approval for a raffle for Ducks Unlimited on September 10, 2011.
Motion
Motion was made by Commissioner Todd Beckel to approve Lake of the Woods Ducks unlimited MN Lawful Gambling Permit to conduct lawful gambling on September 10, 2011 to conduct a raffle at Sportsman’s Lodge, located in Lake of the Woods County, MN and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Liquor License Approval
Chief Deputy Auditor, Lorene Hanson presented applications for an On- Sale/ Sunday liquor license, 3.2 off sale malt liquor license and cigarette license to the board for First Ice Enterprises Inc. DBA Cyrus Resort.
Motion
Motion was made by Commissioner Patty Beckel to approve First Ice Enterprises Inc. (DBA Cyrus Resort) On-Sale/ Sunday liquor license; 3-2 off sale malt liquor license and cigarette license beginning August 9, 2011 thru June 30, 2012. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Red River Valley Development Association
Chief Deputy Auditor, Lorene Hanson presented a request for funding for the Red River Valley Development Association for 2012. The board placed this under their 2012 budget planning.
Department of Agriculture- biomass plant
Chief Deputy Auditor, Lorene Hanson presented a grant contract in the amount of $100,000 for the biomass plant with the State of Minnesota, Department of Agriculture and Lake of the Woods County.
Resolution
The following resolution was offered by Commissioner Todd Beckel and moved for adoption:
RESOLUTION NO. 11-08-02
BIOMASS GRANT CONTRACT
WHEREAS; Lake of the Woods County has been awarded a grant contract with the State of Minnesota, Department of Agriculture;
WHEREAS; Lake of the Woods County hereby enters into this agreement with the State of Minnesota, Department of Agriculture effective July 1, 2011 (or the date the state obtains all required signatures) thru June 30, 2012 (or until all obligations have been satisfactory fulfilled, whichever comes first) in the amount of $100,000 for the biomass plant located in Lake of the Woods County;
WHEREAS; Lake of the Woods County Board of Commissioners hereby appoints County Auditor, John W. Hoscheid as the Grantee’s Authorized Representative and the Fiscal Officer for this grant;
NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners authorizes Chairman Moorman and County Auditor, John W. Hoscheid to sign and authorizes County Auditor to submit this grant to the State of Minnesota, Department of Agriculture.
The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
RECESS
The meeting was called to recess at 10:04 a.m. and reconvened at 10:10 a.m. as follows:
Land and Water Planning
Amendment No. 1/ Mn Dot Contract
Land and Water Planning Director, Josh Stromlund met with the board requesting approval for Amendment No. 1 to MnDOT Contract No. 96887-Work order #2 to provide coordination and technical expertise relative to orchid relocation on TH 11.
Resolution
The following resolution was offered by Commissioner Tom Hanson and moved for adoption:
Resolution No. 11-08-01
AMMENDMENT NO. 1 TO MnDOT CONTRACT NO. 96887 – WORK ORDER #2
WHEREAS, The Minnesota Department of Transportation wished to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and
WHEREAS, occasionally opportunities arise for local governments to provide services to MN/DOT; and
WHEREAS, The parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that MN/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and
WHEREAS, Lake of the Woods County entered into a Master Contract with the Minnesota Department of Transportation on May 11, 2010, authorizing County officers to provide services to MN/DOT;
BE IT RESOLVED, That Lake of the Woods County will provide coordination and technical expertise relative to orchid relocation along the TH 11 corridor effective on the date that all required signatures are obtained and expires on November 18, 2011, or when all obligations have been satisfactorily fulfilled, whichever occurs first.
NOW THEREFORE BE IT RESOLVED, that Chairman Moorman is authorized to sign MN/DOT Amendment No. 1 to MN/DOT Contract No. 96887 – Work Order #2.
The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Old/New Business
Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- none;
Land Acquisition –none
Red Lake Tribe – August 22, 2011meeting;
Township Road Inventory/ATV Ordinance – Public Works Department to work on;
Line Workers School – carpet, tile, electrical package and data being done;
Inventory – none;
Beaver – none;
Clementson Bridge Property – none
CAMA- sample training on properties;
Goals and Objectives – none;
FSA Office– none
2012 Budget- will discuss later today;
COMMITTEE REPORTS
Commissioner Patty Beckel informed the board that NW Juvenile Center report is available for the board to review.
Commissioner Arnesen informed the board that the NW Angle requested funding to purchase a monument to say “The Northernmost Point in the 48 Contiguous States” to be placed by the Young’s Bay Area. The board will discuss this at the NWA meeting on August 22, 2011.
Commissioner Todd Beckel distributed to the Board the following handouts for their review:
- 2011 Legislative Session Summary
- BWSR Update from Association of MN Counties
- 2011 WCA Statute change
- Proposed FY’12 Natural Resources Block Grants.
CORRESPONDENCE:
MCIT- 2011 Dividend Notice and Inventory of Investments were acknowledge
2012 budget
The board discussed and reviewed the 2012 budget.
Recess
With no further business before the Board, Chairman Moorman called the meeting to recess at 12:45 p.m.
Attest: Approved: August 23, 2011
_____________________________ _______________________________
John W Hoscheid, County Auditor Ken Moorman, Board Chair
Commissioner Proceedings
August 23, 2011
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 23, 2011, in the Commissioners’ Room at the Government Center.
Chair Ken Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Ken Moorman and Ed Arnesen. Commissioner Tom Hanson was absent. Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.
Approval of Agenda
Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Boat & Water Grant, LineWorkers Facility, Homestead Market Value Correspondence, Vacating Property, Budgets and Wetlands. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Craig Severs to St. Paul on September 26-29 for Collect and Disburse and Intake Basics; Dale Boretski to Plymouth on September 25-30 for IAAO 102 Income Approach Course; Dena Pieper to St. Cloud on October 25-26 for Attorney Support Staff Conference; Janet Rudd to St. Cloud on September 15-16 for MDRA Conference; Cassie Brune and Shelley Phillippe to Rochester on September 27-30 for MNFWCCA Conference. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion was made by Commissioner Todd Beckel to approve the minutes of August 9, 2011 regular meeting with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
County Auditor
Claims
County Auditor John W Hoscheid met with the County Board for approval of claims.
Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:
Revenue $ 52,769.94
Road & Bridge $ 172,582.42
County Develop $ 700.00
Solid Waste $ 527.26
$ 226,579.62
WARRANTS FOR PUBLICATION
Warrants Approved On 8/23/2011 For Payment 8/26/2011
Vendor Name Amount
Bauer Built, Inc 6,963.98
Cenex Co-Op Services, Inc. 2,779.91
Crop Production Services 12,205.09
Davidson Ready Mix & Construction Inc 2,700.00
GM Construction Inc 14,000.00
Hasler 2,000.00
Hoffman, Dale, & Swenson, Pllc 6,623.00
Knife River Materials 2,500.00
Michaels Consulting, Inc/Ron 13,912.53
Minister Of Finance 9,737.28
Northwest Angle&Island Freight,Inc 5,017.50
Titan Machinery – Roseau 13,466.25
Univar Usa,Inc 115,754.67
57 Payments less than 2000 $18,919.41
Final Total: $226,579.62
Further moved to authorize the payment of the following auditor warrants:
August 9, 2011 $ 97,535.17
August 9, 2011 $ 69.00
The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Northwest Community Action
The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:
Resolution Authorizing Administration of
the Minnesota Department of Human Services
Emergency Shelter Grant Program (ESGP)
Resolution Number 11-08-05
WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County; and
WHEREAS, Northwest Community Action, Inc. desires to administer the Minnesota Department of Human Services Emergency Shelter Grant Program (ESGP) in Lake of the Woods County in accordance with all applicable State and Federal regulations; and
WHEREAS, in order to administer the Minnesota Department of Human Services Emergency Shelter Grant Program in Lake of the Woods County, it is necessary for Northwest Community Action, Inc. to file a resolution of approval executed by the Lake of the Woods County Board of Commissioners with the Minnesota Department of Human Services;
NOW, THEREFORE BE IT RESOLVED, that Northwest Community Action, Inc. is hereby authorized to:
- Administer the Emergency Shelter Grant Program in Lake of the Woods County, according to the program guidelines.
The resolution was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.
Flu Shots
Motion was made by Commissioner Todd Beckel to offer flu shots to all county employees for the fall of 2011. The County will only pay for vaccinations that are administered at the Government Center on October 11, 2011, and the County will not pay for off-site vaccinations at any other locations or times. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
Consolidated Conservation Lands
County Auditor John W Hoscheid reviewed the Consolidated Conservation Lands payment with the County Board.
Federal Boating Safety Equipment Grant
The following resolution was offered by Commissioner Todd Beckel and moved for adoption:
A Resolution Authorizing the Federal Boating Safety Supplement Equipment Grant Agreement
Resolution 11-08-04
WHEREAS, under the provisions of M.S. § 84.085 Subd 1 (c), the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner;
WHEREAS, M.S. Section M.S. § 84.085 Subd 1 (c) provided for the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety;
NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Equipment Grant Agreement, for the period of July 21, 2011 through December 15, 2011 in the amount of $8,569.00.
The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
LineWorkers Facility
The County Board discussed the LineWorkers Facility and the maintenance of the building and grounds.
County Attorney
Prevention Coalition Program Grant
County Attorney Phil Miller met with the County Board to discuss the Prevention Coalition Program Grant.
The following resolution was offered by Commissioner Todd Beckel and moved for adoption:
Resolution Authorizing
Prevention Coalition Program Grant
Resolution Number 11-08-03
WHEREAS, Lake of the Woods County has been awarded a grant contract with the State of Minnesota, Department of Human Service, Division of Alcohol and Drug Abuse;
WHEREAS, Lake of the Woods County hereby enters into this agreement with the State of Minnesota, Department of Human Service, Division of Alcohol and Drug Abuse effective July 1, 2011 (or the date the state obtains all required signatures) thru June 30, 2016 (or until all obligations have been satisfactory fulfilled, whichever comes first); and
WHEREAS, Lake of the Woods County Board of Commissioners hereby appoints County Attorney Philip Miller as the Grantee Authorized Representative and appoints Christine Hultman as the Fiscal Officer for the grant;
NOW, THEREFORE BE IT RESOLVED, that Lake of the Woods County Board of Commissioners authorizes Chair Ken Moorman and County Attorney Philip Miller to sign this grant and further authorizes County Attorney Philip Miller to submit this grant to the State of Minnesota, Department of Human Service, Division of Alcohol and Drug Abuse of Agriculture.
The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
County Surveyor
County Surveyor Donn Rasmussen met with the County Board to discuss the 2012 budget for surveying. It was the consensus of the County Board to take no action at this time and to further discuss this during the budget process.
Recess
The meeting was called to recess at 9:55 a.m. and reconvened at 10:02 a.m. as follows:
Land and Water Planning
Consideration of Conditional Use Permit
Land and Water Planning Director Josh Stromlund met with the County Board to discuss the Conditional Use Permit submitted by Adrian’s Resort. This request is to replace seven non-conforming mobile homes with three cabins within a commercial planned unit development, where the non-conformity is caused by excess density in the shoreland area of the Rainy River. Josh explain that one of the existing cabins, adjacent to the mobile homes, may be removed in this proposal from discussion with Mr. Brian Ney during the on-site visit with the Planning Commission. After due consideration and reviewing of the Planning Commission’s Findings of Facts and Decision, the County Board agreed to adopt these Findings of Fact’s and Decision as their own and approve the request with the condition that construction of the three new cabins be completed within a ten year timeframe.
Motion was made by Commissioner Todd Beckel to: agree to the Findings of Fact and Decision and to approve the Adrian’s Resorts’ project to replace seven (7) non-conforming mobile homes with three (3) cabins with a commercial planned unit development with the condition that the project be completed within ten (10) years from the date of approval. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was carried unanimously.
Lake of the Woods County Board of Commissioners
Findings of Fact and Decision
Name of Applicant: Adrian’s Resort (Brian Ney) Date: August 10, 2011
Location/Legal Description: See attached legal description
Project Proposal: A Conditional Use Permit as required by Sections 604.1 and 1015 of the Lake of the Woods Zoning Ordinance, to allow the applicant to replace seven (7) non-conforming mobile homes with three (3) cabins with a commercial planned unit development, where the non-conformity is caused by excess density in the shoreland zone of the Rainy River.
- Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES(X) NO( )N/A( )
Why or why not? This area has been ID’d through addendum to the Lake of the Woods County’s Land Use Plan.
2. Is the project proposal consistent with maintaining the public health, safety, and welfare?
YES(X) NO( )N/A( )
Why or why not? Removal of old, unsafe trailers and replacement with new, ADA structures meeting proper room size.
3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES(X)NO( )N/A( )
Why or why not? No alteration of the shoreline.
4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES(X)NO( )N/A( )
Why or why not? Will not change.
5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES(X)NO( )N/A( )
Why or why not? Out of the floodplain.
6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?
YES(X)NO( )N/A( )
Why or why not? Not changing – setback increasing.
7. Is the site in harmony with existing and proposed access roads? YES(X)NO( )N/A( )
Why or why not? No changes.
8. Is the project proposal compatible with adjacent land uses? YES(X)NO( )N/A( )
Why or why not? Area has many resorts – not changing.
9. Does the project proposal have a reasonable need to be in a shoreland location?
YES(X)NO( )N/A( )
Why or why not? Resort and already existing.
10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES(X)NO( )N/A( )
Why or why not? Number of people decreases – septic up to date and potential Wheeler’s Point Sanitary District.
11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES(X)NO( )N/A( )
Why or why not? Will not change.
12. Is the site adequate for water supply and on-site sewage treatment systems?
YES(X)NO( )N/A( )
Why or why not? Already exist.
13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES(X)NO( )N/A( )
Why or why not? This doesn’t change.
14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES( )NO( )N/A(X)
Why or why not? ______________________________________________________
15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES( )NO( )N/A (X)
Why or why not? ______________________________________________________
16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES( )NO( )N/A(X)
Why or why not? ______________________________________________________
17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?
YES( )NO( )N/A(X)
Why or why not? ______________________________________________________
The specific conditions of approval are as follows:
- Completion within 10 years.
Recommended for Approval as Presented ( )
Recommended for Approval with Conditions (X)
Recommended for Denial ( )
_____________________________________
Ken Moorman
Chair, County Board of Commissioners
This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.
Vacation of Property
Land and Water Planning Director Josh Stromlund discussed with the County Board the Vacation of a Right-of-Way for a property owner. No action was taken at this time.
Wetlands
Land and Water Planning Director Josh Stromlund updated the County Board on the wetlands certification.
Annual Leave
Land and Water Planning Director Josh Stromlund informed the County Board of the annual leave he would be taking from September 9, 2011 through approximately September 24, 2011.
Social services
Claims
Social Services Director, Nancy Wendler and Fiscal Officer Christine Hultman met with the County Board requesting approval of claims.
Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:
Commissioners’ Warrants $ 21,346.96
Commissioners’ Warrants $ 7,699.60
The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
2012 Social Services Budget
Social Services Director Nancy Wendler and Fiscal Officer Christine Hultman met with the County Board to review the 2012 Social Services Budget.
CORRESPONDENCE:
Correspondence was read and acknowledged from:
- Minnesota Department of Revenue – Appointment of County Assessors
- Minnesota Department of Revenue – 2011 Law Change – Homestead Market Value
Old/New Business
Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund – No action;
Land Acquisition – No action – Waiting for Certification;
Red Lake Tribe – Discussed the August 22, 2011 meeting;
Township Road Inventory/ATV Ordinance – No action;
Line Workers School – Discussed maintenance;
Inventory – No action;
Beaver – No action;
Clementson Bridge Property – No action;
CAMA – New work station;
Goals and Objectives – 2012 Budget;
FSA Office – It was the consensus of the County Board to take this off the old and new business.
2012 Budget – Reviewed.
Committee Reports
Commissioner Patty Beckel
- GIZIIBII update
Commissioner Ed Arnesen
- Planning Commission
Commissioner Ken Moorman
- Economic Development Authority (EDA)
Commissioner Todd Beckel
- Association of MN Counties
- Emergency Management
- Land Acquisition – CORE
Recess
The meeting was called to recess at 11:45 a.m. and reconvened at 1:05 p.m. as follows:
Public Works Director
Government Center North Building
Motion was made by Commissioner Todd Beckel to authorize the County Auditor’s office to make final payment in the amount of $14,000 to GM Construction, Inc, on the window replacement project at the County Government Center North, with a completed project total of $34,000. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
MN DOT Contract for Highway 11 Detour
Public Works Director Tim Erickson informed the County Board that the bids for the MN DOT contract for Highway 11 Detour were over the engineers estimates and therefore MN DOT will rebid this project again next year.
LineWorkers Facility Maintenance
Public Works Director Tim Erickson discussed the maintenance of the LineWorkers Facility with the County Board. For the interim, the county maintenance department will be doing the maintenance until all options have been researched.
Bike Path Maintenance
Public Works Director Tim Erickson met with the County Board and discussed the Bike Path maintenance and a need for a bobcat/snowblower. Tim will research further and report back to the County Board.
Williams Shop
Public Works Director Tim Erickson met with the County Board and discussed the Williams Shop garage door and the need for repairing or replacing. Tim was directed to get estimates and report back to the County Board.
2012 Public Works Budget
Public Works Director Tim Erickson and Office Manager Marti Carlson met with the County Board to review the 2012 Public Works budget.
2012 County Budget
The County Board discussed and reviewed the 2012 County Budget.
Recess
With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 3:50 p.m.
Attest: Approved: September 13, 2011
_____________________________ _______________________________
John W Hoscheid, County Auditor Ken Moorman, Board Chair
Commissioner Proceedings
Special County Board Meeting
August 30, 2011
The Lake of the Woods County Board of Commissioners met in special session on Tuesday, August 30, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.
Call to Order
Chair Ken Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Todd Beckel, Patty Beckel, Tom Hanson and Ken Moorman. Also present was County Auditor John W Hoscheid.
Approval of Agenda
Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with an addition of the Public Works Department. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
2012 Budget Review
The County Board reviewed budgets submitted for 2012 and discussed the proposed levy for 2012.
County Sheriff
County Sheriff Dallas Block and Chief Deputy Terry Bandemer met with the County Board to review the sheriff’s budgets for 2012.
County Auditor
Fund Balances
County Auditor John W Hoscheid met with the County Board regarding fund balances.
Motion was made by Commissioner Ed Arnesen to authorize the County Auditor to designate reserves for land and building acquisitions, following State Auditor’s guidelines. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Motion was made by Commissioner Todd Beckel to authorize the County Auditor to set the cash flow reserves to eight months and to designate the remaining balance for long term operation and capital budget planning. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
County Auditor
Credit Card Bill
County Auditor John W Hoscheid presented the current county credit card statement to the County Board.
Motion was made by Commissioner Todd Beckel to approve the county credit card statement and authorize payment in the amount of $356.81. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
Phone and Postage Expenses
County Auditor John W Hoscheid met with the County Board to review accounting procedures for the county phone and postage expenses. It was the consensus of the County Board to itemize these expenses by fund, rather than by department, beginning January 2012.
Public Works Director
Public Works Director Tim Erickson met with the County Board to review the Public Works budget for 2012.
Historical Society
Marlys Hirst representing the Historical Society, met with the County Board to review the 2012 budget request for the Historical Society.
2012 County Budgets
The County Board further reviewed all the County Budgets for 2012 and discussed options for a 5% increase for the 2012 levy for the county and a 5% increase for the road and bridge township levy.
Recess
There being no further business before the County Board, Chair Ken Moorman called the meeting to recess at 1:45 p.m.
Attest: Approved: September 13, 2011
______________________________ ___________________________________
John W Hoscheid Ken Moorman
County Auditor County Board Chair