April 27th, 2021

Commissioner Proceedings

April 27, 2021

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 27, 2021 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Vice-Chair Buck Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Jon Waibel, Cody Hasbargen, Ed Arnesen and Buck Nordlof.  Absent: Commissioner Joe Grund. Also present: County Auditor/Treasurer Lorene Hanson and County Attorney James Austad. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following additions: Public Health, MIS/Telephone Services and Wetlands.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of April 13, 2021.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $3,334.41; Commissioners Warrants $1,396.40; Commissioners Warrants $31,584.56.

Contract with Sanford Behavioral Health for CBS Services

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the purchase of service agreement with Sanford Health Network North dba Sanford Behavioral Health Center and for Vice-Chair, Buck Nordlof and Social Services Director, Amy Ballard to sign the same.

Contract with Stellher Human Services for Youth Crisis Response

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the purchase of service agreement with Stellher Human Services, Inc. and for Social Services Director, Amy Ballard to sign the same.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $47,550.35; Road & Bridge $18,423.57; Solid Waste $11,763.37; EDA $850.98. 

WARRANTS FOR PUBLICATION

Warrants Approved On 4/27/2021 For Payment 4/30/2021

Vendor Name       Amount

Avenu Insights & Analytics 6,500.93

BAYCOM, INC. 2,150.00

Counties Providing Technology 3,910.00

DLT Solutions, LLC 6,952.44

LOW Fair Association 25,000.00

Northern Light Region 5,703.57

Remer Iron Works 3,450.00

Short Elliott Hendrickson, Inc 2,511.07

U.S. Bank Equipment Finance 6,268.50

Ziegler, Inc 2,308.84

29 Payments less than 2000                                         13,832.92

Final Total:       78,588.27

Further moved to authorize the payment of the following auditor warrants: April 14, 2021 for $11,010.31, April 21, 2021 for $13,091.29.

Liquor License – ICEHOLE Tavern

Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve On/Off Sale and Sunday Liquor for Balili Entertainment Group Inc. for ICEHOLE Tavern, as permitted by County Sheriff, Gary Fish and County Attorney, James Austad.

Set Cartway Hearing Date, Peter Jones

It was determined that more information is needed to verify if the petition for a cartway is valid as received.  County Attorney, James Austad will research the petition and the Board will put this item back on the agenda for May 25, 2021.

Land Sale, Date and Terms of Sale

County Attorney, James Austad, requested more time to look into the sale of county owned land, parcel 19-2531-119.  This item will be back on the agenda for May 11, 2021.

Motion
Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following minimum sale bids for the tax forfeited land listings, these listings did not sell during the 2019 tax forfeited land sale:

Parcel Legal DescriptionPre & Post Forf. Spec. AsmtsTotal Delinq. Amount DueEstimated Market Value2019 Minimum Sale Bid2021 Minimum Sale Bid
62-5301-010Lot 1, Blk 1First Addition to Williams$6,285.83$9,451.25$4,700$4,000$1,000
62-5302-030Lot 3 & S33’ Lot 2, Blk 2  First Addition to Williams        $5,398.00$9,005.72$9,000$4,000$1,000

Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the terms of sale for the tax forfeited land as follows:

TERMS FOR THE PUBLIC SALE OF TAX FORFEITED LAND
IN LAKE OF THE WOODS COUNTY

PUBLIC SALES: All tax forfeited land is offered at public auction and sold to the highest bidder. The minimum bid acceptable is the basic sale price that is shown on the list of tax forfeited land. The basic sale price is equal to or lesser than the assessed/appraised value and may include additional charges for unpaid special assessments or timber values as appraised by the Minnesota Department of Natural Resources.

PARCELS NOT SOLD AT PUBLIC AUCTION: Parcels not sold at a public sale may be purchased after the public sale by paying the basic sale price of the parcel.  The basic sale price cannot be changed unless the parcel is re-appraised, republished, and again offered at a later public sale.

FEES: The following fees will be collected at the time of sale: State Assurance Surcharge, 3%; State Deed Fee, $25.00; Deed filing fee, $25.00; Deed Recording Fee, $46.00; Well Disclosure Certificate, $50.00 (if applicable); and State Deed Tax, equal to the greater of $1.65 or 0.33% of the basic sale price. 

PAYMENT TERMS: CASH—FULL PAYMENT AT TIME OF SALE.

Payment includes timber value and certified special assessments to county.

SPECIAL ASSESSMENTS: Any special assessments certified to the county, prior to or after forfeiture, are included and must be paid by the purchaser as part of the basic sale price. It is the responsibility of the prospective buyer to contact the appropriate city to determine any special assessments not certified to the county and that may be subject to further assessment thereof. 

CONDITIONS: Sales are subject to the following restrictions on the use of the properties: existing leases, building codes and zoning laws, and easements obtained by any government subdivision or agency thereof for a public purpose. The assessed/appraised value does not represent a basis for future taxes. 

All property is sold “as is” and may not conform to current local building and zoning ordinances. Lake of the Woods County makes no warranty that the land is “buildable”. All sales are final, and no refunds or exchanges are permitted. Lake of the Woods County is not responsible for location or determining property lines or boundaries.  Access to the property is the responsibility of the buyer. 

*Lake of the Woods County is unaware of any known hazardous substances or petroleum products having been placed, stored, or released from or on the real property by any person in violation of any law, nor of any underground storage tanks having been located on the real property at any time.

Lead Warning Statement: Every purchaser of any interest in residential real property on which residential dwelling was built prior to 1978 is notified that such property may present exposure to lead from lead-based paint that may place young children at risk of developing lead poisoning. Lead poisoning in young children may produce permanent neurological damage, including learning disabilities, reduced intelligence quotient, behavioral problems, and impaired memory. Lead poisoning also poses a particular risk to pregnant women. 

*Lake of the Woods County is unaware of any known hazards or risk assessments on or available for applicable sale properties. 

Radon Warning Statement: The MN Dept. of Health strongly recommends that ALL homebuyers have an indoor radon test performed prior to purchase or taking occupancy and recommends having the radon levels mitigated if elevated concentrations are found. Elevated radon concentrations can easily be reduced by a qualified, certified, or licensed, if applicable, radon mitigator. Every buyer of an interest in residential real property is notified that the property may present exposure to dangerous levels of indoor radon gas that may place the occupants at risk of developing radon-induced lung cancer. Radon, a Class A human carcinogen, is the leading cause of lung cancer in nonsmokers and the second leading cause overall. The seller of any interest in residential real property is required to provide the buyer with any information on radon test results of the dwelling.

*Lake of the Woods County is unaware of any radon testing, records, concentration levels, or mitigation systems on or available for applicable sale properties.

TITLE: PROOF OF OWNERSHIP: The buyer will receive a receipt at the time of the sale. The Department of Revenue will issue a State quitclaim deed after full payment is made. A State deed has the characteristics of a patent from the State of Minnesota.

SETTLEMENT IS FINAL: No warranties as to physical condition of the property have been made by Seller, its Employees or Agents; any warranties of physical condition of the property are void. The Seller, its Employees or Agents, have no further responsibility or liability with respect to the condition or management of the property. 

FOR ALL LAND NOT IN A PLATTED SUBDIVISION: There are restrictive covenants required for marginal lands and wetlands including lands in Auditor’s Subdivisions (see Minnesota Statutes Section 103F.535, Subd. 2; and Section 282.018, Subd. 2.)

FORMER OWNERS: Must pay the purchase price or the amount of delinquency, whichever is more, pursuant to Minnesota Statutes Section 282.01, Subd. 7; Section 282.012; and Section 282.241.

IN ORDER TO PROTECT YOUR LEGAL INTERESTS, WE RECOMMEND THAT YOU CONSULT WITH YOUR ATTORNEY ON LEGAL MATTERS.

Resolution
The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously.

TAX FORFEITED LAND SALE

RESOLUTION NO. 21-04-01

WHEREAS; the County Board of Commissioners of the County of Lake of the Woods, State of Minnesota, desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for non-payment of taxes, and

WHEREAS; said parcels of land have been viewed by the County Board of Commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes 282.01.

WHEREAS; that the basic sale price of each parcel on the List of Tax-Forfeited Land has been reset by the County Board of Commissioners and are on file with the County Auditor/Treasurer;

NOW, THEREFORE, BE IT RESOLVED; that the Lake of the Woods County Board of Commissioners hereby certify that the parcels of tax-forfeited land listed on the List of Tax-Forfeited Land be approved and the authorization for a public sale of this land be granted, pursuant to Minnesota Statutes 282.01;

BE IT FURTHER RESOLVED; that the sale of said Tax-Forfeited Land will be held in the Lake of the Woods County Commissioners Room, at 1:00 p.m., Tuesday, June 8, 2021, by the Lake of the Woods County Auditor/Treasurer; for not less than the basic sale price and that all sales shall be in full payment at the time of the sale.

LAKE OF THE WOODS COUNTY FAIR BOARD
Grandstand Project
The Fair Board is looking to raise approximately $100,000 more for the grandstand project, to purchase and install a canopy over the grandstand. It was the consensus of the County Board to support the grandstand project at a minimum of $50,000.  The County Board will continue to research other funding resources with the help of the Economic Development Authority and would like to have a meeting with the City of Baudette to discuss the project.

EMERGENCY MANAGEMENT

2020 Emergency Management Performance Grant Agreement 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the 2020 Emergency Management Performance Grant at $13,817 and for Vice-Chair Buck Nordlof and Auditor/Treasurer Lorene Hanson to sign the same.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the 2020 Emergency Management Performance COVID-19 Supplemental Grant at $7,211 and for Vice Chair Buck Nordlof and Auditor/Treasurer Lorene Hanson to sign the same. 

HUMAN RESOURCES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve to hire for the Environmental Specialist Position at grade 9, step 7, points 232, $21.24 per hour.

PUBLIC WORKS
Highway
Approval of SAP 039-633-003
County Engineer, AJ Pirkl, indicated that this request will be brought to the next Board meeting on May 11, 2021.

Update
County Engineer, AJ Pirkl, provided an update on the ditch petition from Daniel Pieper, the petition has been satisfied.  Pirkl is looking at additional work on Judicial Ditch 24 and will provide a cost estimate at the next Board meeting.

Solid Waste/Landfill
Update
County Engineer, AJ Pirkl, provided an update regarding conversations with the MPCA regarding the use of a clay or synthetic cap for the landfill.  Pirkl feels the clay cap will be a better option, as it can be installed and maintained by county staff.

Pirkl requested to set a public input session for Monday, June 21 at 6 p.m. in the Government Center Court Room to discuss solid waste policy for sleeper ice fishing houses and the Legislative-Citizen Commission on Minnesota Resources grant proposal regarding human generated sludge on the lake.

PUBLIC HEALTH
CHI LakeWood Health Public Health Manager, Kay M. Schell and CHI LakeWood Health VP of Operations, Jeffry Stampohar provided an update to the Board regarding COVID-19 cases, vaccines, and testing in Lake of the Woods County.

MIS
Telephone Services

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve Wiktel as the telephone service provider for Lake of the Woods County, at a cost of $1,051 per month.

WETLANDS

Commissioner Jon Waibel requested a work session on wetlands, to discuss ways to be more accommodating regarding wetland information to those interested in building in Lake of the Woods County. No work session date was set at the time.

RECESS
With no further business before the Board, Vice-Chair Buck Nordlof called the meeting to recess at 12:25 p.m.

Attest: May 11, 2021

_________________________________ County Auditor/Treasurer, Lorene Hanson _________________________________ Chair of the Board, Joe Grund

April 27, 2021

AGENDA

Tuesday, April 27, 2021

TIME TAB

9:00 a.m.

#1
Pledge to the Flag
Approve Agenda
Approve the Minutes of April 13, 2021

9:05 a.m. #2 Social Services 

  • Claims
  • Contract with Sanford Behavioral Health for CBS Services
  • Contract with Stellher Human Services for Youth Crisis Response

9:10 a.m. #3 Auditor/Treasurer

  • Claims
  • Liquor License, IceHole Tavern
  • Set Cartway Hearing Date, Peter Jones
  • Land Sale, Date and Terms of Sale

9:30 a.m. #4 Emergency Management

  • 2020 Emergency Management Performance Grant Agreement

9:35 a.m. #5 Human Resources

  • Environmental Specialist Position

9:40 a.m. #6 Public Works

  • Highway
    • Approval of SAP 039-633-008
  • Solid Waste
    • MPCA Update

9:50 a.m. #7 Lake of the Woods County Fair Board

  • Grandstand Project

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
Land Trade
Township Road Inventory
Home Health Care Task Force
Law Enforcement Center

Information to attend by web or phone:
https://lotw20.my.webex.com/join/peder_h
Dial in: 1-408-418-9388 Access Code: 6274334466

April 13, 2021

April 13, 2021

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 13, 2021 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Joe Grund called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Cody Hasbargen and Buck Nordlof.  Commissioner Ed Arnesen arrived to the meeting at 9:05 a.m. Also present: Jaime Boretski-LaValla.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following additions: Lake of the Woods Tourism.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of March 16, 2021.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of March 23, 2021.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioner Warrants $15,493.15; Commissioner Warrants $2,560.95; Commissioner Warrants $15,900.81.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $48,901.60; Road & Bridge $48,593.66; County Development $4,200.50; Solid Waste $38,734; EDA $6,294.56. 

WARRANTS FOR PUBLICATION

Warrants Approved On 4/13/2021 For Payment 4/16/2021

Vendor Name Amount

ByteSpeed, LLC 3,940.00

Cenex Co-Op Services, Inc. 6,756.62

Deputy Registrar No.75 2,609.50

Freeberg & Grund, Inc 21,510.05

Headwaters Regional Development Commiss 6,250.00

Interstate Billing Service Inc 2,725.70

JMD Manufacturing Inc 2,496.00

Lakewood Health Center 5,256.00

LOW Highway Dept 10,573.75

Mar-Kit Landfill 16,120.50

Powerplan 5,192.60

Quadient Finance USA Inc. 4,000.00

R & Q Trucking, Inc 5,150.00

University Of Mn 9,407.00

Voyageurs Comtronics, Inc 2,995.20

WIDSETH 5,250.50

74 Payments less than 2000   36,490.90

Final Total: 146,724.32

Further moved to authorize the payment of the following auditor warrants: March 24, 2021 for $24,982.53; March 31, 2021 for $2,165.13; April 1, 2021 for ($66); April 1, 2021 for ($121.40); April 3, 2021 for $233,831.28; April 7, 2021 for $68,668.03.

Tower Space User Agreement Amendment

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the amendment of the Tower Space User Agreement with Minnkota Power Cooperative, Inc., adding an additional antenna, and for Chair Joe Grund and County Auditor-Treasurer Lorene Hanson to sign the same. The amended agreement will be for $8,500 per year. 

LAKE OF THE WOODS TOURISM

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to provide a letter of support for the Resort and Tourism Economic Relief Program and for Chair Joe Grund to sign the same.

LAKE OF THE WOODS SENIOR CLASS TRIP

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to donate $2,200 from Con Con Funds to Lake of the Woods School’s Class of 2021, for their class trip.

SHERIFF

Sentencing to Service Joint Powers Agreement

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Joint Powers Agreement with the State of Minnesota for the Sentencing to Service Program; $2,778.52 for FY2022 and $2,872.99 for FY2023, and for Chair Joe Grund to sign the same.

Approval to purchase cameras

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the purchase of cameras, through Marco, for the Sheriff’s Department.

HUMAN RESOURCES

Jail/TAC Administrator Position

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve to hire for the Jail/TAC Administrator Position at grade 11, step 9, $24.60 per hour.

Permission to advertise, interview and hire for Night-Time E-911 Corrections Officer

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve to advertise, interview and hire for the Night-Time E-911 Corrections Officer position.

PUBLIC WORKS
Highway
Update
AJ Pirkl, County Engineer, provided a Highway Update.  The department is under budget and will plan to use remaining budget dollars for over-time hours on projects.  Ditching work started on April 5th and it is going well.  Pirkl is evaluating options to repair the County Road 80 drainage issues and plans to start the project in the spring or early summer.  

Solid Waste Landfill
MPCA Update
AJ Pirkl, County Engineer, provided an update on his last meetings with the MPCA regarding the landfill.  Conversations are ongoing regarding the use of a three-foot cap or a synthetic cover for the landfill.

Parks and Rec
Approval to purchase a roll-in dock
AJ Pirkl, County Engineer, discussed quotes received for a dock at Ship’s Wheel public access.  It was the consensus of the Board to go with a Hewitt roll-in dock.  The 30-foot-long and 5-foot-wide dock will cost $3,450.  The dock will be delivered in approximately two weeks.

LAND AND WATER PLANNING
Consideration of Conditional Use Permit #21-04CU by Devlin Reasy
Land and Water Planning Director, Josh Stromlund met with the Board and presented a Consideration of Conditional Use Permit #21-04CU by Devlin Reasy: Lots 4 and 5, Block 1, Turgeon Estates, Section Twenty (20), Township One Hundred Sixty-one (161) North, Range Thirty-one (31) West, Parcel ID# 24.60.01.040. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than ten (10) cubic yards of material within the shore impact zone and more than fifty (50) cubic yards of material outside of the shore impact zone of the Rainy River for the purposes of controlling erosion and sedimentation. The Rainy River is an Agricultural River segment.

Motion
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following Findings of Fact for Devlin Reasy to move more than ten (10) cubic yards of material within the shore impact zone and more than fifty (50) cubic yards of material outside of the shore impact zone of the Rainy River for the purposes of controlling erosion and sedimentation as presented: 

Lake of the Woods County Board of Commissioners
Findings of Fact and Decision

Name of Applicant: Devlin Reasy Date:  April 13, 2021

Location/Legal Description:  Lots 4 and 5, Block 1, Turgeon Estates, Section Twenty (20), Township One Hundred Sixty-one (161) North, Range Thirty-one (31) West, Parcel ID# 24.60.01.040.

Project Proposal: Applicant is requesting to move more than ten (10) cubic yards of material within the shore impact zone and more than fifty (50) cubic yards of material outside of the shore impact zone of the Rainy River for the purpose of controlling erosion and sedimentation.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Control erosion.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not?  Erosion control.

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Will not adversely affect these.

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (X)  NO (  )  N/A (  )

Why or why not?  Reason for project.

  1. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the project proposal compatible with adjacent land uses? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (X)  NO (  )  N/A (  )

Why or why not?  Reason for project.

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                       YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:  None

Approved as Presented (X) Approved with Conditions ( ) Denied  (  )

April 13, 2021 _____________________________________

Date Joseph Grund, Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Conditional Use Permit #21-05CU by Knife River on behalf of The Welberg Family Trust
Land and Water Planning Director, Josh Stromlund met with the Board and presented a Consideration of Conditional Use Permit #21-05CU by Knife River on behalf of The Welberg Family Trust:  The SW¼NE ¼; SE¼NW¼; NE¼SW¼; NW¼SE¼; Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Parcel ID# 19.36.13.000. Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to allow the expansion and continue the extractive and commercial use of the property consisting of aggregate mining and washing and hot mix asphalt plant in a Rural Residential Zoning District (R2).

Motion
Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Findings of Fact for Knife River on behalf of The Welberg Family Trust to allow the expansion and continue the extractive and commercial use of the property consisting of aggregate mining and washing and hot mix asphalt plant in a Rural Residential Zoning District (R2), the specific conditions of approval are as follows:
1. The Conditional Use Permit is valid for ten years and terminates on April 13, 2031.
2. Must meet all applicable Minnesota Pollution Control Agency rules and regulations.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Knife River on behalf of The Welberg Family Trust Date:  April 13, 2021

Location/Legal Description:  The SW¼NE ¼; SE¼NW¼; NE¼SW¼; NW¼SE¼; Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Parcel ID# 19.36.13.000.

Project Proposal: Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to allow the expansion and continue the extractive and commercial use of the property consisting of aggregate mining and washing and hot mix asphalt plant in a Rural Residential Zoning District (R2).

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Existing aggregate mining.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Aggregate mining proposal.

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A (X)

Why or why not?  No change.

  1. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not?  Same access as before expansion.

  1. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not?  No change.

9)  Does the project proposal have a reasonable need to be in a shoreland location?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1.  Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1.  If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                       YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. The Conditional Use Permit is valid for ten (10) years and terminates on April 13, 2031.
  2. Must meet all applicable Minnesota Pollution Control Agency rules and regulations.

Approved  as Presented  (  ) Approved with Conditions  (X) Denied  (  )

April 13, 2021 _____________________________________

Date Joseph Grund, Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Conditional Use Permit #21-06CU by Knife River on behalf of Michael Gamache
Consideration of Conditional Use Permit #21-06CU by Knife River on behalf of Michael Gamache:  The SW¼NW ¼, Section Three (3), Township One Hundred Sixty-one (161) North, Range Thirty-two (32) West, Parcel ID# 23.03.23.000. Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to allow extractive use of the property consisting of aggregate mining in a Rural Residential Zoning District (R2).

Motion
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following Findings of Fact for Knife River on behalf of Michael Gamache to allow extractive use of the property consisting of aggregate mining in a Rural Residential Zoning District (R2), the specific conditions of approval are as follows:
1. Conditional Use Permit terminates upon completion of the Lake of the Woods County CSAH #6 road       project.
2.  A dust control plan is to be submitted to and approved by the Lake of the Woods Public Works Director.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: Knife River on behalf of Michael Gamache Date:  April 13, 2021

Location/Legal Description:  The SW¼NW ¼, Section Three (3), Township One Hundred Sixty-one (161) North, Range Thirty-two (32) West, Parcel ID# 23.03.23.000.

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to allow extractive use of the property consisting of aggregate mining in a Rural Residential Zoning District (R2).

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Aggregate mining.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Aggregate mining to create a pond.

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not?  Existing road.

  1. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not?  Existing pit.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems?

YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                YES (  )  NO (X)  N/A (  )

Why or why not?  Not needed – vegetative cover in place.

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                         YES (X) NO (  )  N/A (  )

Why or why not?  Via 38th Ave NW.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. The Conditional Use Permit terminates upon completion of the Lake of the Woods County CSAH #6 road project.
  2. A dust control plan is to be submitted to and approved by the Lake of the Woods Public Works Director.

Approved  as Presented  (  ) Approved with Conditions  (X) Denied  (  )

April 13, 2021 _____________________________________

Date Joseph Grund, Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

RECESS
With no further business before the Board, Chair Joe Grund called the meeting to recess at 10:18 a.m.

Attest: April 27, 2021

_________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair of the Board, Joe Grund 

April 13, 2021

AGENDA

Tuesday, April 13, 2021

TIME TAB
9:00 a.m. #1 Pledge to the Flag
Approve Agenda
Approve the Minutes of March 16, 2021
Approve the Minutes of March 23, 2021

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims
  • Tower Space User Agreement Amendment

9:20 a.m. #4 Lake of the Woods Senior Class Trip
9:30 a.m. #5 Sheriff

  • Sentencing to Service Joint Powers Agreement
  • Approval to purchase cameras

9:40 a.m. #6 Human Resources

  • Jail/ TAC Administrator Position
  • Permission to advertise, interview and hire for Night-Time E-911 Corrections Officer

9:50 a.m. #7 Public Works

  • Highway
    • Update
  • Solid Waste/Landfill
    • MPCA Update
  • Parks and Rec
    • Approval to purchase roll-in dock

10:00 a.m. #8 Land and Water Planning

  • Consideration of Conditional Use Permit #21-04CU by Devlin Reasy
  • Consideration of Conditional Use Permit #21-05CU by Knife River on behalf of The Welberg Family Trust
  • Consideration of Conditional Use Permit #21-06CU by Knife River on behalf of Michael Gamache

LAKE OF THE WOODS COUNTY IS COMMITTED TO ENSURE HIGH QUALITY SERVICES IN A COST EFFECTIVE MANNER FOR ALL ITS CITIZENS
An Equal Opportunity Employer

Old/New Business
Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
Land Trade
Township Road Inventory
Home Health Care Task Force
Law Enforcement Center

Information to attend by web or phone:
https://lotw20.my.webex.com/join/peder_h
Dial in: 1-408-418-9388
Access Code: 627433446

April 28, 2020

AGENDA – Tuesday, April 28, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda
Approve Minutes of April 14. 2020
Approve Minutes of April 21, 2020

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims
  • Property Tax 
  • Snowmobile Trails Assistance Program Resolution

9:20 a.m. #4 Future County Spending

9:30 a.m. #5 MIS

  • Website Update

9:40 a.m. #6 Land and Water Planning

  • MCIT Sponsoring Entity Resolution

9:45 a.m. #7 County Highway/Landfill

  • Update
  • Approval of Bid for SAP 39-030-003 Bituminous Seal Coat Project

9:50 a.m. #8 Emergency Management

  • Approval of new radio console

9:55 a.m. #9 COVID-19

  • Update

Correspondence:


Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

April 21, 2020

AGENDA – Special Meeting – COVID-19 – Tuesday, April 21, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

9:05 a.m. #2 County Engineer

  • Quotes

9:10 a.m. #3 COVID-19 Update

  • County
    • Emergency Management Update
      • Public Health
    • Accesses
    • Property Taxes

10:00 a.m. #4 Other Areas of Concern

Below is the information to attend either by the web or by phone

https://lotw20.my.webex.com/join/peder_h

or

Dial in: 1-408-418-9388

Access Code 627433446

April 14, 2020

AGENDA – Tuesday, April 14, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda
Approve Minutes of March 24, 2020
Approve Minutes of March 31, 2020

Approve Minutes of April 3, 2020

Approve Minutes of April 7, 2020

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims
  • Property Tax 

9:25 a.m. #4 County Highway/Landfill

  • Update

9:35 a.m. #5 Sheriff

  • Office Furniture

9:40 a.m. #6 COVID-19

  • Update
  • Accesses

Correspondence:


Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

Below is the information to attend either by the web or by phone

https://lotw20.my.webex.com/join/peder_h

or Dial in: 1-408-418-9388 Access Code 627433446

April, 2020

Commissioner Proceedings

April 3, 2020

The Lake of the Woods County Board of Commissioners met for a special meeting on Friday, April 3, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 1:00 p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Jon Waibel, Joe Grund, and Cody Hasbargen.  Present by phone were: Commissioners: Buck Nordlof and Ed Arnesen.  Also present were: County Auditor/Treasurer Lorene Hanson, County Attorney James Austad, and Mike Hovde.

APPROVAL OF AGENDA

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the agenda. For: Commissioner: Ed Arnesen, Joe Grund, Cody Hasbargen, Buck Nordlof and Jon Waibel; Against:  None

COVID-19

Accesses

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried as follows:  For: Commissioner: Ed Arnesen, Joe Grund, Cody Hasbargen, Buck Nordlof and Jon Waibel; Against:  None.

RESOLUTION

PROTECTING ALL CITIZENS

COVID-19

RESOLUTION NO. 20-04-01

WHEREAS; the COVID-19 Pandemic Virus is impacting the Lake of the Woods County and its’ businesses; and   

WHEREAS; Minnesota Governor Tim Walz’s office has issued a reminder that the exemption to the Stay at Home order allowing outdoor recreation isn’t a blank check to travel; and

WHEREAS; MN State officials say the spirit of the “Stay-at-Home” order is that people not travel outside their communities for recreation, even if the letter of the law doesn’t state that.  That means don’t get on the highway and drive across the state or the country to go fishing; and

WHEREAS; Minnesota Department of Natural Resources (MnDNR) officials have started using the term “community” to describe where people should be outdoors during the order, as in “only in your own community”. DNR conservation officers have been using the term and DNR Commissioner Sarah Strommen posted it on social media; and

WHEREAS; “The bottom line is this: Folks have to use common sense on what is close to home,’’ said Kim Pleticha, Assistant Communications Director for the DNR. “This is hard on everyone. All Minnesotans have cherished outdoor traditions, but those traditions are going to have to be on hold right now.”; and

WHEREAS; “To save lives, we need as many Minnesotans to stay at home as possible. The exemptions are meant to be narrow and allow for the continuation of critical health and safety functions. Although the executive order doesn’t prohibit traveling for outdoor recreation, the Governor strongly urges all Minnesotans to stay close to their primary residences,” the statement noted. “If people do go out, they are asked to maintain strict social distancing. Staying home helps protect your neighbors from spreading COVID-19 and also avoids crowding rural medical facilities. Avoiding this kind of travel makes us all safer and healthier.”

WHEREAS; Several Minnesota and Wisconsin counties have already taken action urging usually cherished tourists and part-time residents to stay away until COVID-19 passes, saying residents don’t want to be exposed and noting their small-town medical resources are ill-equipped to handle a major outbreak of disease.

WHEREAS; Lake of the Woods County of Commissioners requests all citizens to follow Governor Walz’s “Stay-at Home” order to keep our local citizens and the general public healthy; and

THEREFORE, BE IT RESOLVED; Lake of the Woods County Board of Commissioners, in following Governor Walz’s order and Minnesota Administrative Rules No. 6110.3700, Subpart 9, are closing surface waters in front of all public accesses to Lake of the Woods and Rainy River including Wheelers Point (150’W x 30’D) and Wabanica (30’W x 20’D), effective Friday, April 3, 2020, at 11:59 p.m. until Tuesday, April 14, 2020, at 11:59 p.m., and will be addressed at weekly COVID-19 meetings.

Commissioners:  Ed Arnesen, Joe Grund, Cody Hasbargen, Buck Nordlof, Jon Waibel

RECESS

With no further business before the board, Chairman Jon Waibel called the meeting to recess at 1:25 p.m.

Attest:                                                                          April 14, 2020

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Jon Waibel

=============================================================================================================================================================================================================================================

Commissioner Proceedings

April 7, 2020

The Lake of the Woods County Board of Commissioners met for a special meeting on Tuesday, April 7, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Jon Waibel, Buck Nordlof and Cody Hasbargen.  Present by phone were: Commissioners: Ed Arnesen and Joe Grund.  Also present were: County Auditor/Treasurer Lorene Hanson, County Attorney James Austad, County Sheriff Gary Fish, Emergency Management Director Jill Hasbargen-Olson, County Engineer AJ Pirkl, and Mike Hovde.

APPROVAL OF AGENDA

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the agenda. For: Commissioner: Ed Arnesen, Joe Grund, Cody Hasbargen, Buck Nordlof and Jon Waibel; Against:  None

COUNTY ENGINEER

Approval of Bids

SAP 039-631-005 CSAH 31 to KGM $613,741.65

Bostic/JD 28 to Wright Construction $226,115.50

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the bids for CSAH 31 to KGM with a bid of $613,741.65 and for Bostic/Judicial Ditch 28 to Wright Construction with a bid of $226,115.50. For: Commissioner: Ed Arnesen, Joe Grund, Cody Hasbargen, Buck Nordlof and Jon Waibel;
Against: None

COVID-19 UPDATE

County:

Emergency Management Update

No new updates. County employees can continue to work on FEMA ICS classes.

Sheriff

No new updates.

Fishing/Guiding/Lodging Services

The Board is in communication with the Governor’s Office about questions from constituents regarding offering services during the stay-at-home order. Lodging facilities are asking if they can rent rooms to fisherman and some fishing guides would like to start their operations.

Property Taxes

The Board discussed property taxes and are waiting to see if the state will be addressing property taxes statewide. Add property taxes to next board meeting agenda.

Motor Vehicle

Motor Vehicle services are now considered essential and the county can assist customers by mail and through the drop box.  Renewals will be mailed to the customer.  Driver’s License services will remain closed.

Proposed Law Enforcement Center

The Department of Corrections will be reviewing project delays/extensions due to COVID-19 on a case by case basis, no need to submit a letter at this time.

RECESS

With no further business before the board, Chairman Jon Waibel called the meeting to recess at 9:20 a.m.

Attest:                                                                          April 14, 2020

__________________________________                _________________________________County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Jon Waibel

=============================================================================================================================================================================================================================================

Commissioner Proceedings

April 21, 2020

The Lake of the Woods County Board of Commissioners met for a special meeting on Tuesday, April 21, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Jon Waibel, Buck Nordlof, Cody Hasbargen, Ed Arnesen and Joe Grund.  Also present were: County Auditor/Treasurer Lorene Hanson, County Attorney James Austad, Emergency Management Director Jill Hasbargen-Olson, and Mike Hovde.

APPROVAL OF AGENDA

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the addition of tourism under the emergency management update.

COUNTY ENGINEER

Approval to Request Quotes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the County Engineer request to get quotes for gravel in the southern part of the county.

COVID-19 UPDATE

Emergency Management Update

Public Health/CHI LakeWood Health

A COVID-19 update from CHI LakeWood Health was provided by Kay M. Schell, Public Health Manager, and Jenny Loughrey, Infection Control and Employee Health Coordinator, via conference call.  

Schell commented on how businesses have ramped up cleaning procedures and some are installing plexiglass at their counters. Schell continues to work on policies for COVID-19 and attends meetings to stay updated on the latest COVID-19 information.

Loughrey shared that a universal masking protocol and screening process is in place at CHI LakeWood Health.  She thanked the community for donations of alternative face masks.  A survey, by the Minnesota Department of Health, to monitor processes for COVID-19 in long-term care was conducted at CHI LakeWood Health and no deficiencies were received.

County

Tourism

Commissioner Ed Arnesen talked about how to open up tourism safely and the need to have a proactive response.  Jill Hasbargen-Olson said that the next emergency management stakeholders meeting will be on Thursday at 4 pm and invited the tourism board to attend via WebEx.  Meeting information will be sent to Joe Henry. Schell encouraged the tourism board to reach out to herself, Loughrey and Hasbargen-Olson for resources or training needs.

Accesses

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the opening of all County controlled Right of Ways that provide access along the Rainy River effective Tuesday, April 21, 2020.

Property Taxes

County Auditor/Treasurer Lorene Hanson provided the Board with examples of strategies that counties are implementing or considering regarding property taxes. The County does not have the authority to change property tax due dates.  It was requested that property taxes be put on the agenda for the next regular board meeting.

OTHER AREAS OF CONCERN

Landfill 

Ted Furbish is working on spring organization at the landfill and communicated that the landfill will be closed to the public on Wednesdays until further notice.  The landfill is open on Saturday for contractors by appointment only. Other dates and hours of operation will continue as previously listed. The recycle trailer will be removed for a short time. The grinder should be delivered by the middle or end of May.

Northern Light Region

Mike Hovde, from the Northern Light Region, questioned a change made to when the state-owned public accesses would open.  Also discussed updates from Hospitality Minnesota, which helped to simplify the executive order by the governor in relation to lodging and tourism.

Courts

County Attorney, James Austad, has been in meetings with district court administrators and they are working on a process to reopen courtrooms. Austad will keep the Board updated on the plan.

Add to Agenda

Commissioner Ed Arnesen would like future county spending and website updates added to the next board meeting agenda.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 9:49 a.m.

Attest: April 28, 2020

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

Commissioner Proceedings

April 28, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 28 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Emergency Management Director Jill Hasbargen-Olson, County Attorney James Austad and Mike Hovde.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of April 14, 2020 and April 21, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrant’s $6,982.47, Commissioners Warrant’s $3,104.61, Commissioners Warrant’s $21,865.91.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $66,450.46; Road & Bridge $53,670.47; Solid Waste $17,142.03;

WARRANTS FOR PUBLICATION

Warrants Approved On 4/28/2020 For Payment 4/30/2020

Vendor Name Amount

Allstates Pavement Recycling & Stab. Inc 10,366.00

Avenu Insights & Analytics 6,311.59

ByteSpeed, LLC 3,844.00

Mar-Kit Landfill 14,595.50

Mike Motors of Minnesota Inc 28,840.00

Minnesota Ui 3,633.90

Northern Light Region 3,586.43

Office Liquidators Inc. 9,881.00

Quadient Finance USA Inc. 3,000.00

Ranger GM 37,045.00

31 Payments less than 2000   16,159.54

                               Final Total: 137,262.96

Further moved to authorize the payment of the following auditor warrants: April 15, 2020 for 43,754.64; April 22, 2020 for 10,625.47.

Property Tax

Resolution

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously the following:

RESOLUTION 

PROPERTY TAX LATE PAYMENT ABATEMENT 

COVID-19

RESOLUTION NO. 20-04-02

WHEREAS; the Lake of the Woods County Board of Commissioners declared Lake of the Woods County in a State of Emergency for the COVID-19 Public Health Emergency effective March 16, 2020, pursuant to Minnesota Statutes 2019 Chapter 12; and 

WHEREAS; the COVID-19 Pandemic Virus is impacting Lake of the Woods County residents and its’ businesses; and

WHEREAS; Lake of the Woods County desires to provide temporary relief to its residents and businesses within the County that have been directly or indirectly impacted by the economic pressures caused by the COVID-19 pandemic; and

WHEREAS; Lake of the Woods County recognizes that due to unemployment, lost or reduced wages and the loss of business income, the timely payment of property taxes will be a major economic pressure for many county property owners and businesses this year; and

WHEREAS; Lake of the Woods County recognizes that not all individual and business property owners may be experiencing financial hardships due to COVID-19, and those who can, are encouraged to pay their property taxes by the due date of May 15, 2020 or as scheduled.  This would also include all who utilize escrow payments and Automatic ACH payments (Direct Payment of Property Tax); and 

WHEREAS; the Lake of the Woods County Board may, pursuant to Minnesota Statute 279.01, subdivision 2, with the concurrence of the County Treasurer, abate the penalty for late payment of property taxes in the current year; and

WHEREAS; the Lake of the Woods County Board finds that imposing the penalty for late payment of the 2020 current year property taxes that would be imposed between May 16, 2020 and July 15, 2020 would be unjust and unreasonable; and

WHEREAS; the Lake of the Woods County Auditor/Treasurer concurs with the County Board’s findings and its desire to abate the penalty for taxpayers for late payment of the 2020 current year property taxes that would be imposed between May 16, 2020 and July 15, 2020.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners pursuant to Minnesota Statute 279.01, subdivision 2, hereby delegates authority to the County Auditor/Treasurer to abate any penalties for late payments made for the first half of current year 2020 property tax payments due in May 2020, and paid on or before July 15, 2020; 

FURTHER, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners encourages all taxpayers that can pay their property taxes by May 15, 2020 to comply with the due date.

FURTHER, BE IT RESOLVED, by the Lake of the Woods County Board of Commissioners, that this abatement consideration applies only to current year property tax payments originally due in May 2020, but received on or before July 15, 2020, and any taxes paid after July 15, 2020, will revert to the regular penalty schedule.

Snowmobile Trails Assistance Program Resolutions

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and moved for adoption: 

Resolution No. 20-04-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club. 

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. 

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project. 

The following resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and moved for adoption: 

Resolution No. 20-04-05

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Lake of the Woods Drifters Land and Big Traverse Trails managed by Lake of the Woods Drifters. 

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. 

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project

FUTURE COUNTY SPENDING

It was the consensus of the Board that departments visit with the Board before making capital expenditures, even if the item was budgeted for. The Board requested to review Revenue and Expenditure guidelines again.

MIS

Website Update

MIS Director, Peder Hovland, contacted other counties to discuss their websites and vendor recommendations.  An updated ADA compliant website could cost $30,000 to $60,000 to build with an additional annual cost of $6,000 to $7,000.  A committee with representation from each department will be formed.  Commissioners would like MIS to get quotes for the updating of the website.  

LAND AND WATER PLANNING

MCIT Sponsoring Entity Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and moved for adoption: 

RESOLUTION #20-04-03

Sponsorship of Lake of the Woods Watershed Joint Powers Board for Minnesota Counties Intergovernmental Trust Membership

WHEREAS, Lake of the Woods County is a member of the Minnesota Counties Intergovernmental Trust; and

WHEREAS, a current member of the Minnesota Counties Intergovernmental Trust must sponsor a new entity for membership; and 

WHEREAS, Lake of the Woods Watershed Joint Powers Board desires to become a member for the purposes of obtaining liability, property, and workers compensation coverage.

NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County sponsors Lake of the Woods Watershed Joint Powers Board for membership.

Adopted this 28th day of April, 2020

COUNTY HIGHWAY/LANDFILL

Update County Highway

County Engineer, AJ Pirkl, provided the County Highway update. 

An invitation was extended to Lindsay Krause for the U of M student intern position. Krause will start just after Memorial Day.  

Pirkl is looking into rental options for a Gradall Excavator.  The excavator can travel at highway speed (60 mph) and could increase ditch cleaning capabilities.  There are three dealers in Minnesota, the closest being in Virginia.  Pirkl will have more information for the next meeting.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to accept and approve the bid for SAP 39-030-003 Bituminous Seal Coat Project to Asphalt Surface Technologies Corporation (ASTECH) for $332,789.35.


Update Landfill
County Engineer, AJ Pirkl, provided the County Landfill Update. The landfill plans to start operating at full-staff after the road restrictions are lifted. Pirkl submitted the landfill expansion and updated ground water monitoring plan to the MCPA last Friday.

EMERGENCY MANAGEMENT

Approval of New Radio Console

Jill Hasbargen-Olson, Emergency Management Director, requested approval for the MCC 7500 Dispatch Console.  The Emergency Communications Networks (ECN) has agreed to cover 44% of the cost, Hasbargen-Olson is also working with insurance to cover some of the cost due to damage from the lightning strike last summer. The quote was for $380,572 (-$167,451.68 from ECN = $213,120.32).  Hasbargen-Olson said that the fire department, ambulance and school buses will be switching to the armor system this summer.  County Highway still uses VHF radios. The County Board suggested to move forward but to work with the County Engineer, AJ Pirkl, to get the County Highway onboard at the same time.

Hasbargen-Olson also talked about 911 equipment in dispatch that is nearing end of life, more information on this equipment will be provided at the next meeting.  The board requested an update on ongoing expenditures in the 911 budget.


Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the purchase of the MCC 7500 Dispatch Console for Lake of the Woods County at a cost of up to $213,120.00 (after ECN pays 44%). 

COVID-19 UPDATE

Jill Hasbargen-Olson, Emergency Management Director, had nothing new to report on the COVID-19 front and no confirmed cases in Lake of the Woods County. ANI Pharmaceuticals was set to present at the next stakeholders meeting on their COVID-19 cleaning procedures and employee protocols.  Ryan Zemek from Lake of the Woods Economic Development was also asked to provide information.  

Hasbargen-Olson continues to work with public health and reported that the memorandum of understanding has not been received back from the hotels and the arena.  She recommended that the County Board review travel and trainings policies for county employees and consider if those will continue, web conferences for future meetings and trainings was encouraged.  It was suggested to have the department heads meet to plan for reopening the county buildings. Consider having a masking/screening processes in place for employees and a policy template that each department could complete to plan for social distancing and cleaning.  Department heads will be requested to attend the May 5th special COVID-19 meeting. 

Hasbargen-Olson will work with the Northern Light Region to include a Thank You to the community for the masks and support during COVID-19.

James Austad, County Attorney, mentioned that Court Administration is having a meeting to continue plans for reopening the courts.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 10:48 a.m.

Attest: May 12, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

April, 2019

Commissioner Proceedings

Special Meeting

April 2, 2019

The Lake of the Woods County Board of Commissioners met in Special session on Tuesday, April 2, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 9:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also, present were: County Auditor-Treasurer Lorene Hanson, County Attorney Jim Austad and Human Resource Director Savanna Slick.

Approval of Agenda

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda.  

Non-Elected Department Head Evaluations:

Social Services Director

Social Services Director, Amy Ballard met with the County Board for a performance evaluation.  Chairman Cody Hasbargen asked Amy if she would like her evaluation opened or closed.  Amy chose to have it open.  Amy Ballard, Social Services Director, was evaluated and received a favorable review.

MIS Director

MIS Director, Peder Hovland met with the County Board for a performance evaluation.  Chairman Cody Hasbargen asked Peder if he would like his evaluation opened or closed.  Peder chose to have it open.  MIS Director, Peder Hovland, was evaluated and received a favorable review.

Public Works Director

Public Works Director, Tim Erickson met with the County Board for a performance evaluation.  Chairman Cody Hasbargen asked Tim if he would like his evaluation opened or closed.  Tim chose to have it open. Public Works Director, Tim Erickson, was evaluated and received a favorable review.

County Assessor

County Assessor, Mary Jo Otten met with the County Board for a performance evaluation.  Chairman Cody Hasbargen asked Mary Jo if she would like her evaluation open or closed.  Mary Jo chose to have it open.  County Assessor, Mary Jo Otten, was evaluated and received a favorable review.

Veteran’s Service Officer

Veteran’s Service Officer, Rick Rone met with the County Board to give updates from the Lake of the Woods County Veteran’s Service Office.

Recess

The meeting was called to recess at 11:45 am and reconvened at 1:00 pm as follows:

Elected Department Head Updates:

County Recorder

County Recorder, Sue Ney presented the County Board with updates from the Lake of the Woods County Recorder’s Office.

County Sheriff

County Sheriff, Gary Fish presented the board with updates from the Lake of the Woods County Sheriff’s Office.

Recess

With no further business before the County Board, Chairman Cody Hasbargen called the meeting to recess at 3:26 p.m.

Attest:                                                                                      April 9, 2019

__________________________________                            _________________________________County Auditor-Treasurer, Lorene Hanson                               Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

April 9, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 9, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also, present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the agenda with the following addition- Cost Share and Resolution of Support- 148 Fighter Wing and Remonmentation Program.  

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of March 26, 2019.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official minutes of April 2, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the following claims: Commissioners Warrant’s $12,197.06, Commissioners Warrant’s $801.53, Commissioners Warrant’s $11,507.28.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, lost warrants Revenue and Expenditure and Investment Report.

Claims

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the claims against the County as follows: Revenue $100,121.37, Road & Bridge $15,462.62, County Devlp. $10,200.00, Solid Waste 85,494.92, EDA, $184.10.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/09/2019 For Payment 4/12/2019

Vendor Name                                                    Amount

Baudette LOW Chamber Of Commerce                                 9,500.00

Compudyne, Inc                                                                     2,400.00

Counties Providing Technology                                              4,070.00

Dell Marketing, Lp                                                                   7,103.33

Howard’s Oil Company                                                          3,403.98

Lakes Gas Co                                                                        2,251.90

LOW Highway Dept                                                               7,730.28

LOW Humane Society                                                            9,022.99

Mar-Kit Landfill                                                                     13,494.00

Mn Counties Computer Co-Op                                              37,958.54

Nuss Truck & Equipment                                                        3,821.83

R & Q Trucking, Inc                                                                2,060.00

Shi Corp                                                                                 9,453.00

St. Louis County Auditor                                                        2,000.00

Sun Monitoring                                                                       2,290.00

Swanston Equipment Corp                                                 57,203.00

University Of Mn                                                                    9,222.51

Voyageurs Comtronics, Inc                                                   2,640.00

Woody’s Service                                                                    2,870.67

Ziegler, Inc                                                                             3,480.78

51 Payments less than 2000 19,486.20

Final Total: 211,463.01

Further moved to authorize the payment of the following auditor warrants- March 26, 2019 $141,059.30, April 2, 2019 $163,408.48, April 3, 2019 $14,357.10.

Lost Warrants

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the application and affidavit for lost warrant for Bobby Beggs, dated July 18,2018 for $134.00 without furnishing indemnifying bond.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the application and affidavit for lost warrants for Boyd Johnson, dated August 31, 2018 for $10.79 without furnishing indemnifying bond.

Revenue/Expenditure and Investment Review

County Auditor/Treasurer, Lorene Hanson reviewed the First Quarter Revenue/Expenditure reports and the Investments with the board.

COUNTY RECORDER

County Recorder, Susan Ney met with the board requesting to replace the current passport photo equipment with a faster and more efficient system in the amount of $999.00 as budgeted.

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Arnesen and carried unanimously to authorizes County Recorder, Susan Ney to purchase photo equipment for passport issuance in the amount of $999.00 as budgeted.

COMMISSIONERS

Chairman Hasbargen informed the board that they received a letter from Chuck Larsen formally requesting to remove the Petition for the partial ditch abandonment of Ditch 36 which is adjacent to Larsen property, Acceptance of Waibel Estates Plat Road and Resolution of Support for the 148th Fighter Wing for a new F-35 aircraft.

Ditch 36

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to accept the Chuck Larsen letter of request to remove the partial ditch abandonment of Ditch 36 which he had filed with the County.

Waibel Estates Plat

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Grund to accept a portion of Golden Gopher Drive, Badger Road and Fighting Sioux Loop within Waibel estates in Section 1, T-161-N, R-32-W, as Unorganized Township Road No. 207. The roads total .40 miles in length and shall be classified at Maintenance Level “C” as per attached map. The vote carried as follows: Voting For- Commissioners Arnesen, Grund, Nordlof and Hasbargen. Abstaining: Commissioner Waibel.

148th Fighter Wing

Resolution

148 FIGHTER WING, MINNESOTA AIR NATIONAL GUARD BASE

Resolution No. 19-04-01

The following Resolution was offered by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the following resolution of support as follows:

WHEREAS; the 148th Fighter Wing, Minnesota Air National Guard Base located in Duluth, MN has been and continues to be a stable employer for air men and women across Northern Minnesota, Wisconsin and Michigan for many years; and

WHEREAS, the base has provided an estimated $94 million annually in direct expenditure in the region; and

WHEREAS, the base is a respected member of our region supporting quality men and women who raise their families throughout the region supporting our healthcare facilities, education systems, businesses, and communities; and

WHEREAS, the entire region of Northern Minnesota, Wisconsin and Michigan is impacted positively by economic vitality of the base, and

WHEREAS, the longevity and continued viability of the base can be supported and enhanced by the installation of new F-35 aircraft;

THEREFORE, BE IT RESOLVED, that we support and encourage the continued viability of the 148th Fighter Wing, Minnesota Air National Guard Base in Duluth, Minnesota by asking Congress and the appropriate Military Leadership to place new F-35 aircraft there as soon as possible in support of our nations’ defense.

PUBLIC WORKS

Assistant Engineer, Boyd Johnson met with the board requesting approval to proceed with Shop Repairs and removed the AMC resolution until next meeting.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to authorize Public Works Director, Tim Erickson to hire Midstate Installations to repair the shop in the amount of up to $40,000.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for the 2018 Federal Boating Safety Equipment Grant in the amount of $10,022.

Resolution

The following Resolution was offered by Commissioner Nordlof and moved for adoption:

A RESOLUTION AUTHORIZING THE ANNUAL

BOAT & WATER SAFETY GRANT

Resolution No. 2019-04-02

WHEREAS, under the provisions of M.S.84.026, M.S. 86B.101, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner of Natural Resources; and,

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of March 1, 2019 through August 14, 2019 in the amount of $10,022.00 and authorize County Sheriff, Gary Fish, Chairman Hasbargen and County Auditor/Treasurer Lorene Hanson to sign.

The resolution was seconded by Commissioner Grund, and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS TOURISM BUREAU

Lake of the Woods Tourism Bureau Director, Joe Henry and Assistant Tourism Bureau Director Alyse Berggren met with the board to discuss the 2019 Ploughing Contest. Joe requested support from the county. No board action was taken.

REMONUMENTATION

Land and Water Planning Director, Josh Stromlund and County Surveyor, Chad Conner met with the board to review properties in Swiftwater Township that are outside of the County’s current cost share boundary. He explained that there are two landowners requesting cost share with their surveys in this area. Chad explained that the County Board as the authority to expand the cost share program to areas they see appropriate for restoration of section corners in any area of need.  

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to transfer $7,500 from the Natural Enhancement Fund to the Remonmentation account within the County Development fund effective 2019-2021.

Motion

Cost Share

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to add Sections 1-12 in Swiftwater Township to the Cost Share Program for Remonumentation Projects.

RECESS

The meeting was called to recess at 11:15 a.m. and reconvened at 11:20 a.m. as follows.

LAND AND WATER PLANNING DIRECTOR REVIEW

Land and Water Planning Director, Josh Stromlund met with the County Board for a performance evaluation.  Chairman Cody Hasbargen asked Josh if he would like his evaluation opened or closed.  Josh chose to have it open.  Josh Stromlund, Land and Water Planning Director, was evaluated and received a favorable review.

RECESS

With no further business before the board, Chairman Hasbargen called the meeting to recess at 11:50 a.m.

Attest:                                                                                      April 23, 2019

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

April 23, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 23, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof and Cody Hasbargen. Absent Ed Arnesen. Also, present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the agenda with the following addition- CN Poles.  

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the official and summarized minutes of April 9, 2019.

SOCIAL SERVICES

Social Services Supervisor, Jodi Ferrier met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $11,477.63, Commissioners Warrant’s $2,906.17, Commissioners Warrant’s $18,806.21, Commissioners Warrant’s $1,468.52.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Cartway hearing and Forfeited Land Classification.

Claims  

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the claims against the County as follows: Revenue $31,906.79- Road & Bridge $26,908.88, Social Services- $1,100.00-Solid Waste- $6,069.78- EDA, $756.65.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/23/2019 For Payment 4/26/2019

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                     13,942.39

Independent Emergency Services                             8,582.53

LOW County Auditor-Treasurer                               18,458.38

Minnesota Ui                                                               3,223.11

Northern Light Region                                                 2,159.63

Thompson Reuters-West Publishing Corp.                 2,386.50

48 Payments less than 2000 17,989.56

Final Total: 66,742.10

Further moved to authorize the payment of the following auditor warrants- April 10 2019- $99,119.09, April 17 2019 – $149,843.46.

Cartway Hearing   

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to set a Public Hearing for a Petition Cartway Hearing in Wheelers Township for Jared and Jill Martinsen and Andrea M. Olson for May 14, 2019 at 10:30 a.m. at the site Pursuant to Minn. Stat. §. 164.08, contingent approval from County Attorney, James Austad.

Forfeited Land Classification

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to set a notice of intent for Forfeited Land Classification to classify or re-classify tax forfeited lands prior to the sale of those lands for July 23, 2019 at 9:15 a.m. Pursuant to MN Statute § 282.01, subd 1(c)   

CN Poles

The board discussed concerns from constituents in regards to the CN Poles along Highway 11 East. Public Works Director will contact the CN in regards to this issue.

LAKE OF THE WOODS SCHOOL

Lake of the Woods School High School Principal, Brian Novak met with the board to inform them that Lake of the Woods High School is working on bringing Welding Classes back to the vocational programs offered by the School. Brian reviewed the approximate budget needs for 2019-2020 with the board. 

PUBLIC WORKS

Years of Service Recognition for Craig Slick

Resolution

The following resolution was offered by Chairman Hasbargen and moved for adoption:

Recognition of years of service

Craig  Slick

Resolution No. 19-04-04

Whereas:  Craig Slick has served Lake of the Woods County as Heavy Equipment Operator since May 4, 1983 (35 years, 360 days);

 Whereas:  Craig will retire from Lake of the Woods County effective April 30, 2019;

Now Therefore, Be it Resolved:  That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Craig Slick for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

Approval of Bids

Public Works Director Tim Erickson met with the board requesting approval of Bids for SAP 039601-032, SAP 039603-024, SAP 039-606-018, and SAP 039-592,001 to the lowest responsible bidder to Agassiz Asphalt, LLC in the amount of $2,817,723.17.

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Waibel and carried unanimously to award Bids for SAP 039-601-032, SAP 039-603-024, SAP 039-606-018, and SAP 039-592-001 to the lowest responsible bidder to Agassiz Asphalt, LLC in the amount of $2,817,723.17,

County State Aid Roads

Public Works Director, Tim Erickson met with the board to discuss the request of support from AMC fpr an increase in annual funding to maintain County State Aid roads. Tim reviewed the funding sources and distribution of funds for the CSA roads.

Resolution

FUNDING FOR STATEWIDE TRANSPORTATION SYSTEM

Resolution No. 19-04-05

WHEREAS; Minnesota Counties maintain 30,742 miles of County State Aid Highway (CSAH) roads and 14,141 miles of county roads, totaling over 30% of the state’s roadways; and

WHEREAS; the total annual need is $1.084 billion over the next 25 years just to maintain the current CSAH and county road system, not including expansion; and

WHEREAS; the annual funding gap for counties has resulted in deferring basic maintenance, delaying expansion projects with resulting safety concerns, mounting congestion, and missed economic growth for businesses and commuters; and

WHEREAS Lake of the Woods County Board of Commissioners are not in support of the proposed gas tax increase; they are in support of a comprehensive and sustainable transportation solution that should include robust funding for roads, bridges, and transit, and addresses the varying needs in different parts of the state; and

WHEREAS; increased funding for Minnesota’s Highway User Tax Distribution Fund would provide additional, stable funds for MnDOT, all 87 counties, all cities with a population of 5,000 or more, and townships across the state;

NOW THEREFORE BE IT RESOLVED; that the Lake of the Woods County Board of Commissioners encourages the Minnesota Legislature to pass and the Governor to sign a bill that brings adequate funding to Minnesota’s statewide transportation system.

RECESS

The meeting was called to recess at 11:20 a.m. and reconvened at 12:35 p.m.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to amend the agenda and add New Law Enforcement Contract Manger.

NEW LAW ENFORCEMENT CENTER

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve Construction Manager Contract for the New Law Enforcement Center contingent approval of County Attorney, James Austad.

RECESS

With no further business before the board, Chairman Hasbargen called the meeting to recess at 12:45 p.m.

Attest:                                                                                      May 14, 2019

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

April, 2018

Commissioner Proceedings

April 10, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 10th 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen, Buck Nordlof and Jon Waibel. Also present were: County Auditor/Treasurer, Lorene Hanson and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: International Bridge Meeting, Williams School, IT Data Requests and ELS Tier I.  

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of March 27, 2018 minutes.

SOCIAL SERVICES

Social Services Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrants $7,665.03, Commissioners Warrants $1,947.56, Commissioners Warrants $11,758.02.

WOJO’S RODEO

Sue Larson, Representative for Lake of the Woods Fair Grounds, and Wojo’s Rodeo, Dana Wojciechowski met with the board and presented the Wojo’s Rodeo Sponsorship package for the Rodeo to be held on Willie Walleye Weekend and requested contribution from the board to help with cost for the Rodeo.

Motion

Motion was made by Commissioner Nordlof seconded by Commissioner Hasbargen and carried unanimously to approve the contribution of $1,000 towards the Wojo’s Rodeo which will be held during the Willie Walleye weekend with funding from the Con-Con funds.

MIS/GIS DEPARTMENT

GIS Specialist, Eric Solo met with the board to discuss 911 address changes that have to be made because the State of Minnesota requires all counties to have the same standard addressing within the 911 next generation. Eric reviewed the reports with the board and informed the board that some number changes will be made to some of the address numbers and the name change from Main Street will be Krull Street which starts at 18th Ave and West. Eric informed the board that 85 addresses were affected in total and that letters have been sent to landowners.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the address change from Main Street to Krull Street, which starts at 18th Ave and West, and the various number changes as presented.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to award bids for the SAP 039-601-031&SAP 039-622-006. Lowest responsible bidder was Davidson Redi-Mix & Construction in the amount of $995,070.75. Engineers estimate for this project was $1,200,000.00.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to award the bid for SAP 039-601-031 & SAP 039-622-066 to Davidson Redi-Mix Construction in the amount of $995,070.75.

HUMAN RESOURCE DIRECTOR

Human Resource Director, Savanna Slick met with the board requesting approval to register for county wide e-learning Harassment Discrimination training thru MRA in the amount of $390.00.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Savanna Slick to register with MRA for e-learning classes for Harassment & Discrimination training in the amount of $390.00 with funding from the Human Resources account.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, and State of MN Request for ELS Tier 1- Game and Fish Licenses terminal to be returned to the State for they need more terminals, our office does not sell enough license to justify the use of the terminal.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue-$48,003.41-Road & Bridge-$21,445.92-County Devlp. -$145.00- Joint Ditch- $1,845.00 -Solid Waste-$25,125.81

WARRANTS FOR PUBLICATION

Warrants Approved On 4/10/2018 For Payment 4/13/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                       2,499.04

Computer Professionals Unlimited Inc                         3,432.00

Freeberg & Grund, Inc                                                7,245.00

Howard’s Oil Company                                               2,045.03

Jake’s Quality Tire Inc                                                 2,300.47

Lavalla Sand & Gravel Inc                                          5,478.00

LOW Highway Dept                                                    6,270.00

Mar-Kit Landfill                                                          14,180.00

Mn State Dept-Correction                                         19,107.49

Northern Light Region                                                 3,818.76

Voyageurs Comtronics, Inc                                        2,694.00

Woody’s Service                                                        2,198.93

67 Payments less than 2000 25,296.42

Final Total: 96,565.14

Further moved to authorize the payment of the following Auditor warrants: March 28, 2018-$14,030.29, March 29, 2018- $1.00, April 4, 2018- $51,821.41, April 5, 2018- $145,605.24, April 5, 2018- (1.00).

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the return of the Tier 1 Computer (game and fish) to the State of Minnesota, Department of Natural Resource per their request.

WILLIAMS SCHOOL

Commissioner Moorman informed the board that he was at the City of Williams Council meeting and discussion was brought up about the road that runs by the school and the road is always wet, so they are believe it is coming from the schools well. The consensus of the board was to have Commissioner Moorman discuss with Land and Water Planning office.

RECESS

The meeting was called to recess at 10:35 a.m. and reconvened at 10:40 a.m.

MIS/GIS

MIS/GIS Director, Peder Hovland met with the board to discuss IT Data requests.  It was the consensus of the County Board to continue to follow our Data Request Policy and the importance of the storing of requests and the proof of fulfillment.

LAND AND WATER PLANNING

Assistant Zoning Director, Maranda Dahl met with the board and presented a Conditional Use Permit for the boards’ consideration of approval. Rollin and Julie Bergman are requesting to operate a commercial business consisting of transient short-term rental. Maranda reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with no conditions.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following Findings of Fact for Rollin and Julie Bergman:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Rollin and Julie Bergman                                                     Date:  April 10, 2018

Location/Legal Description:   The North Half of the Northeast Quarter of the Northeast Quarter (N½ of NE¼NE¼) of Section Twenty-five (25), Township One Hundred Sixty-three (163) North, Range Thirty-four (34) West (Lakewood) of the Fifth Principal Meridian in Minnesota, according to the United States Government Survey thereof. Parcel ID# 14.25.11.000.

Project Proposal:  A Conditional Use Permit, as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to operate a commercial business consisting of transient short-term rental of an existing structure in a Rural Residential District (R2).

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                 (  ) YES (X) NO ( )  N/A (  )

Why or why not?  Vacation renal area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( ) NO () N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES ( ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES ( )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?    YES ( )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                     YES (X)  NO (  )  N/A (  )

Why or why not?  On existing county road, driveway exists.

8. Is the project proposal compatible with adjacent land uses?                YES (X)  NO (  )  N/A (  )

Why or why not?  Rural residential.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10.  Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Septic exists.      

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Already exist.     

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                  YES (   )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                    YES (X)   NO ( )  N/A (  )

Why or why not?  Not needed.        

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                           YES (X)   NO ( )  N/A (  )

Why or why not?  Described in application.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  Existing parking available.

The specific conditions of approval are as follows:  __________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  __________________________________

Approved as Presented (X)                            Approved with Conditions (  )                        Denied  (  )

                                                                                    _____________________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Committee Report: Commissioner Hasbargen reported on the Snowmobile Trail Meeting he attended.

Correspondence- BWSR report was reviewed.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:40 a.m.

Attest:                                                                          April 24, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

==========================================================================================================================================================================

Commissioner Proceedings

April 24, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 24th, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen, Buck Nordlof and Jon Waibel. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Williams Senior Citizens, Federal Boat and Water Grant and HRDC Apartment Complex, MOA- Lake of the Woods and Soil and Water.  

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of April 10, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $9,431.96, Commissioners Warrants $2,278.24, Commissioners Warrants $10,681.83, Commissioners Warrants $35.00.

PAUL COLSON

Paul and Karen Colson, owners of Jake’s Resort discussed the issue of vehicles parking on County Road 333 causing blocking of the road. Public Works Director, Tim Erickson stated that they could put in a large culvert to accommodate parking.

RECESS

The meeting was called to recess at 10:20 a.m. and reconvened at 10:25 a.m.

SNOWMOBILE TRAILS

Drifters Club

Randy Orton and Mariah Mollberg representing the Drifters club met with the board and reviewed the 2017-2018 Snowmobile Trails Maintenance and Grooming and informed the board that there is major work to be done on a bridge located in Hay Creek.

Northwest Angle Edge Riders

Northwest Angle Edge Riders member Joe Laurin met with the board and reviewed the 2017-2018 Snowmobile Trails Maintenance and Grooming and informed the board that they did build a shed for the snowmobile trails equipment.

Resolutions

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Nordlof and moved for adoption:

Resolution No. 18-04-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and moved for adoption:

Resolution No. 18-04-03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Border Trails maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Resolutions

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Hasbargen and moved for adoption:

Resolution No. 18-04-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

SHERIFF

County Sheriff, Gary Fish met with the board requesting Part-time Deputy Sheriff, Craig Severs to receive a grade increase from grade 12 to Grade 13 for he completed his coroner training and approval for the 2017 State of Minnesota Federal Boat and Safety Grant.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the grade adjustment for Part-time Deputy Sheriff Craig Severs to grade 13, points 288, wage $24.06 per hour effective May 6, 2018.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 18-04-05

WHEREAS, under the provisions of M.S. § 84.026 Subd. 1 the State is empowered to enter into this grant; the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of March 15, 2018 through August 31, 2018 in the amount of $4,812.00.

MAINTENANCE

Chairman Arnesen on behalf of the board congratulated Maintenance Supervisor, Walt Scribner on his retirement.

Resolution

The following resolution was offered by Chairman Arnesen and moved for adoption:

Recognition of years of service

Walt Scribner

Resolution No. 18-04-01

Whereas:  Walt Scribner has served for Lake of the Woods County Maintenance Department since February 7, 2005;

Whereas: Walt has retired from Lake of the Woods County effective April 30, 2018;

Now Therefore, Be it Resolved:  That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Walt for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Hasbargen and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to advertise, interview and hire a Deputy Accountant at grade 9 and to advertise, interview and hire an Inspector. Tim informed the board that he will use a tier approach for the Inspectors position if the applicant(s) do not have four (4) years of experience, which then would start at grade 9 and move to grade 12 after completing the years of experience required.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire a Deputy Accountant at grade 9, step 1.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire an Inspector, with the tier option if applicant(s) do not have the requirements of four (4) years of experience at grade 9 and when years of experience are fulfilled move to grade 12.

VETERANS SERVICE OFFICER

Veterans Service Officer, Rick Rone met with the board requesting funds to purchase Veteran’s markers for their grave sites.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of three (3) boxes of Veteran Grave Markers not to exceed $6,000 from the Veterans account.

HEADWATER REGIONAL DEVELOPMENT COMMISSION(HRDC)

HRDC Operations Director, Mary Thompson met with the board to review the Baudette Housing Apartment Complex. The board asked if this project falls within the bidding process and Mary informed the board the Contractor does the bidding and makes sure it is done within the Public Entity. The board will make the final decision of the County contribution at the next meeting County Board meeting on May 8, 2018.

RECESS

The meeting was called to recess at 12:20 p.m. and reconvened at 1:25 p.m.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for the Memorandum of Agreement between Lake of the Woods Soil and Water Conservation District and Lake of the Woods County to work cooperatively to implement conservation practices to benefit water and soil resources. The MN DNR and Natural Resources Conservation Service, the SWCD submitted and received a FY 18 Clean Water Fund competitive grant from BWSR for $378,000 to minimize channel erosion in the Bostic watershed, which requires a match of up to $75,000. Josh informed the board that the SWCD approved this competitive grant.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the Clean Water Fund competitive grant from BWSR for $378,000 with match of up to $75,000.00 and authorize Chairman Arnesen to sign.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue-$18,837.04-Road & Bridge-$17,259.55-County Devlp. -$1,200.00- Joint Ditch- $10,483.44 -Solid Waste-$19,873.60-EDA-$915.97-Taxes&Penalties-$110.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/24/2018 For Payment 4/27/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                       4,759.09

Farmers Union Oil Co.                                                 2,307.76

Lakes Gas Co                                                             2,374.32

LaValla Electric DBA/Ned                                           4,743.00

Minnesota Ui                                                               2,338.91

Northwest Concrete                                                 10,483.44

R & Q Trucking, Inc                                                     3,605.00

Screen USA, Inc                                                         7,308.14

Thompson Reuters-West Publishing Corp.                 2,793.00

TOTALFUNDS                                                             2,000.00

Ziegler, Inc                                                                  6,897.06

53 Payments less than 2000 19,069.88

Final Total: 68,679.60

Further moved to authorize the payment of the following Auditor warrants: April 11, 2018–$93,891.08, April 18, 2018-$11,435.12.

FEMA MEETING

County Auditor/Treasurer Lorene Hanson informed the board that FEMA will be meeting here on May 3, 2018, from 3:00-5:00 p.m. to review draft update work maps for Lake of the Woods County

Life Insurance

County Auditor/Treasurer, Lorene Hanson discussed the Short-term disability insurance. The consensus of the board was to transfer the county’s contribution for short-term disability insurance to an additional contribution towards employee’s life insurance.

Election Plan

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the Lake of the Woods County Electronic Voting System Plan which is required by MN Stat.206.82, subd.2, use of electronic voting systems.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Lake of the Woods County Electronic Voting System Plan as presented.

Audit Findings

County Auditor/Treasurer, Lorene Hanson informed the board of Audit Findings from the State Auditors, which consisted mostly of reporting issue from exhibits to notes in the financial reports.

DITCH AUTHORITY

County Auditor/Treasurer, Lorene Hanson, Land and Water Planning Director, Josh Stromlund and Public Works Director, Tim Erickson discussed JD 28. They informed the board that they are waiting to hear back from Attorney, Kurt Deter.  Commissioner Hasbargen inquired about the status of Lester Boomgaarden petition. Tim informed the board that they have met with Lester Boomgaarden.

PETITION

County Auditor/Treasurer informed the board that they received a Petition for abandonment for Joint Ditch 36 with Beltrami County and the MN DNR. Commissioner Moorman and Hasbargen will attend this meeting on June 5, 2018.

SHERIFF

County Sheriff, Gary Fish informed the board that they will need to meet to discuss the recent Jail Inspection. The board placed this on the agenda for a work session after the Board meeting on May 8, 2018.

CLOSED SESSION

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 2:23 p.m. and open the closed session pursuant to MN Stat. 13D.03.Subd. 1(b)-union negotiations. Members present: Commissioner Arnesen, Moorman, Hasbargen, Waibel and Nordlof. Also, present: Human Resource Director, Savanna Slick.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the closed session at 2:58 p.m. and open the regular session.

UNION DISCUSSION

The board discussed employee wages. No action taken.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:23 p.m.

Attest:                                                                          May 8, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen