February 13, 2024

 The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, February 13, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Cody Hasbargen, Jon Waibel, Buck Nordlof, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously approve the agenda with the following changes: Add: Splashpad, Purchase of PUP trailers, replacement of furnaces in highway shop, Crack Seal Agreement, and Transfer of Green Tahoe. Remove: JDAI

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the official minutes of January 23, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $1,905.75; Commissioners Warrants $23,002.68; Commissioners Warrants $43,659.53.

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to add Daycare Fire Alarms at Lake of the Woods School to the agenda.

Daycare Fire Alarms at Lake of the Woods School

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to assist in the purchase of a new fire alarm system in the daycare at Lake of the Woods School up to the amount of the remaining balance.

Approval of Phone Stipend

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve a cell phone stipend for Aspen Thompson in the amount of $60.00 effective March 2024.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Jon waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $299,484.23; Road & Bridge $203,320.60; County Development $1,000.00; Joint Ditch $12,030.00; Solid Waste $63,482.41; EDA $1,282.50. 

WARRANTS FOR PUBLICATION

Warrants Approved On 2/13/2024 For Payment 2/16/2024

Vendor Name Amount

Acme Tools 2,933.86

American Solutions For Business 2,073.78

Arnesen/Ed 2,941.83

Bert’s Truck Equipment Of Moorhead Inc 141,953.00

Cenex Co-Op Services, Inc. 20,986.47

Clay County Sheriff 4,973.62

Compass Minerals America 10,017.20

Counties Providing Technology 4,327.00

Deputy Registrar No. 75 8,355.64

Election Systems & Software, Inc 5,746.81

Farmers Union Oil company 2,432.37

Freeberg & Grund, Inc 5,646.63

Howard’s Oil Company 5,857.48

Information Systems Corporation 10,935.00

Integris LLC 2,403.26

Interstate Billing Service Inc 12,558.69

Larkin Hoffman Attorneys 11,042.50

LOW Highway Dept 18,376.19

LOW Soil & Water Cons. Dist. 124,661.00

Mar-Kit Landfill 13,574.00

Moren/Law Offices Of Patrick D 9,065.73

Nw Mn Household Hazardous 5,311.00

Pennington County Sheriff Office 17,034.56

Pomp’s Tire Service, Inc. 11,547.44

Roseau Police Dept 5,000.00

Sandpieper Design Inc. 2,920.00

Schneider Geospatial, LLC 11,700.00

SeaChange Print Innovations 12,908.79

SHI International Corp 45,391.06

Verus Corporation 2,375.00

Ziegler, Inc 5,657.05

74 Payments less than 2000 39,892.78

Final Total: 580,599.74

Further moved to authorize the payment of the following auditor warrants: January 24, 2024 for $140,114.12; January 31, 2024 for $50,785.45; January 31, 2024 $333.36; February 7, 2024 for $80,055.61; February 6, 2024 for $262,280.59; February 6, 2024 for ($34.00).

Transfer of Funds

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the temporary transfer of funds from general revenue to CARA grant funds to offset a negative balance.

Approval of Voyageurs Quote

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the quote from Voyageurs Comtronics Corporation in the amount of $74,450.00 for County TV transmitters to be paid for out of ARPA funds.

Appointment of 2024 Election Judges, UOCAVA & Absentee Ballot Boards and Hourly Pay

County Auditor-Treasurer Lorene Hanson met with the County Board to approve election judges, to set up UOCAVA and Absentee Ballot Boards, for the appointment of the Canvassing Board and to request a pay increase for the election judges; all for the 2024 primary and general elections.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously  to approve the following election judges for the 2024 Presidential Primary (March 5, 2024), State Primary (August 13, 2024) and the General (November 5, 2024) Elections:  Christie Russell, Sandy Peterson, Judy Johnson, Shelley Pepera, Rita Krause, Margie Sporlein, Dale Boretski, Dawn Christianson, John Carroll, Dena Pieper, Alisa Jacobsen, Heather Larson, Barb Larson, Beverly Becklund, Jo Aery, Roy Sandstrom, Mary Jo Otten, Jaime Boretski-LaValla, Mike Rasmussen, Marti Carlson, Jon Hanson, Lester Boomgaarden, Connie Nesmith, Anna Sanchez, Chelsea Anderson, Rita Hasbargen, Erik Tange and Lorene Hanson.  

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the hourly pay for election judges as follows:  head election judges at $21.00 per hour and election judges at $20.00 per hour, effective with the 2024 elections.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to appoint the following Election Judges to the UOCAVA Board for the 2024 Presidential Primary, State Primary and General Elections:  Christie Russell, Rita Hasbargen, Anna Sanchez, Connie Nesmith, Chelsea Anderson, Erik Tange and Lorene Hanson.    

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to appoint the following Election Judges to the Absentee Ballot Board for the 2024 Presidential Primary, State Primary and General Elections:  Christie Russell, Lester Boomgaarden, Dale Boretski, Rita Hasbargen, Anna Sanchez, Connie Nesmith, Chelsea Anderson, Erik Tange and Lorene Hanson.    

Appointment to Canvassing Board

County Auditor-Treasurer Lorene Hanson met with the County Board to request approval to appoint two Commissioners to the 2024 Canvassing Board.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to appoint Commissioners Joe Grund and Buck Nordlof to the Canvassing Board for the 2024 Presidential Primary, State Primary and General Elections. 

Lake of the Woods Prevention Coalition

Letter of Support

Sandy Peterson and Doris Knutson came to the board to request a letter of support for the Strategic Prevention Framework Partnerships for Success (SPFPFS) Grant to continue the work they do by adding in mental health support.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to draft a letter in support of the SPFPFS grant and for Chair Cody Hasbargen to sign the same.

Human Resources

Permission to Hire Part-time Dispatch

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to hire Harley Poppitz as part-time dispatch at grade 11, step 1, $22.89 per hour at 253 points effective February 12, 2024.

Set Work Session

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to set a work session for maintenance on March 12, 2024 following the regular board meeting.

Public Works

Approval of SAP 039-599-004

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to accept the bid for project SAP 039-599-004 from Korby Construction in the amount of $513,253.65.

Resolution to Accept Bridge Funds

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following:

RESOLUTION

For Agreement to State Transportation Fund Local Bridge Replacement Program Grant Agreement Grant Terms and Conditions SAP 039-599-004

Resolution No. 2024-02-01

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund related to Bridge No. 39530; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and

WHEREAS, the amount of the grant has been determined to be $187,175.36 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required. The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.

Approval of SAP 039-559-005

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to accept the bid for project SAP 039-559-005 from Korby Construction in the amount of $515,915.41.

Resolution to Accept Bridge Funds

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following:

RESOLUTION

For Agreement to State Transportation Fund Local Bridge Replacement Program Grant Agreement Grant Terms and Conditions SAP 039-599-005

Resolution No. 2024-02-02

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund related to Bridge No. 39531; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and

WHEREAS, the amount of the grant has been determined to be $505,915.41 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required. The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.

Approval of Bid SAP 039-598-072

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to accept the bid from Olson Construction from Thief River Falls, MN in the amount of 156,045.00

Extended Warranty on 210 G Excavator

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the purchase of an extended warranty for a 210 G Excavator up to 4,000 hours or the year 2028 in the amount of $5,194.80.

Purchase of Aluminum Box Culverts for Bridge Replacements

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the purchase of two aluminum box culverts in the total amount of $30,000.00 with $14,000.00 to be paid out of JD 24 funds.

Purchase of Belly Dump and PUP trailers

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the purchase of belly dump in the amount of $46,500.00 and two PUP trailers in the amount of $21,700.00.

Replacement of Furnaces in Highway Shop

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the purchase of three furnances from Rainy River Refrigeration in the amount of $18,990.00

Crack Sealing Agreement

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the crack sealing project in the amount of $66,963.00.

Transfer of Green Tahoe

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to move the Green Tahoe from the Assessor’s office to the Landfill.

Updates

County Engineer Anthony Pirkl gave an update on the NWA post office and discussed options for land recently purchased and a possible gravel pit location south of Williams.

Sheriff

Boat & Water Grant

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the 2024 Federal Boating Safety Supplemental Equipment Grant in the amount of $3,950.00.

Land & Water

Consideration of Interim Use Permit #24-02IU by Walleye Empire, LLC

A parcel of land lying in the Southwest Quarter of the Southwest Quarter (SW1/4SW1/4), Section Twenty-five (25), Township One-hundred Sixty-two (162) North, Range Thirty-two (32) West – Parcel ID#19.25.33.022. Applicant is requesting an Interim Use Permit as required by Section 1106 of the Lake of the Woods County Zoning Ordinance to operate a short-term vacation rental in a Residential Development Zoning District (R1).

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following Interim Use Permit/Findings of Fact #24-02IU by Walleye Emipre, LLC to operate a short-term vacation rental in a Residential Development Zoning District (R1) with the following Conditions:

1. The interim use permit terminates five (5) years from the date of approval or upon sale or transfer of the property, whichever occurs first.
2. As per the Winter Agreement, a septic system design or a compliance inspection of the existing system is to be submitted to the Land & Water Planning Office by July 31, 2024.
3. The maximum occupancy is limited to three (3) individuals as per the submitted application and then may be increased to nine (9) individuals upon completion of one of the following actions:

1. A certificate of Compliance is issued for a new SSTS. The SSTS design will determine the maximum occupancy allowed.
2. The dwelling is connected to the Wheeler’s Point Sanitary District,
3. The current septic system is to be abandoned and replaced with a or b above, by December 31,2025.

4. The established quiet hours are from 10:30p.m. to 6:30a.m. as per the submitted application.
5. Parking along State Highway 172 Northwest is prohibited.
6. If applicable, the applicant must meet the Minnesota Department of Health requirements.

Lake of the Woods County Board of Commissioners

Short-Term Vacation Rental Findings of Fact and Decision

Name of Applicant:  Walleye Empire, LLC Date:  February 13, 2024

Location/Legal Description:  See Attached Parcel Number:  19.25.33.022

Project Proposal:  Applicant is requesting an Interim Use Permit, as required by Section 1106 of the Lake of the Woods County Zoning Ordinance, to operate a short-term vacation rental in a Residential (R1) Zoning District.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Explain?  The project is located within the Growth Corridor, which is between Highway 172 and the Rainy River.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Explain?  Applicant has met the criteria based upon the submitted application and the septic system will be addressed when conditions allow. 

3. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Explain?  This type of use is allowable, with appropriate conditions, in a Residential Zoning District (R1).

4. Is the site in harmony with existing and proposed access to the property?     YES (X)  NO (  )  N/A (  )

Explain?  The property has a private driveway which is accessed from State Highway 172 Northwest.

5. Has the applicant adequately demonstrated how the traffic and parking are to be addressed? YES (X)  NO (  )  N/A (  )

Explain?  Applicant indicates parking on site as per the submitted application. No on street parking is to be allowed.

6. Has the applicant provided a map adequately depicting locations of property lines, well and septic system locations, accessory structures, parking areas, and shore recreational facilities?

YES (X)  NO (  )  N/A (  )

Explain?  As per the submitted application.

7. Does the water test meet the Minnesota Department of Health drinking water standards? YES (X)  NO (  )  N/A (  )

Explain?  The water test results are part of the submitted application.

8. Has the applicant identified the maximum number of occupants? YES (X)  NO (  )  N/A (  )

Explain?  The application states a maximum of three (3) people. However, the applicant verbally indicated a maximum of nine (9) during the Planning Commission meeting. The maximum number of occupants is to be addressed in the conditions below.

9. Is the current SSTS compliant by evidence of a Certificate of Compliance and is the SSTS adequate to accommodate the identified maximum occupancy? YES (  )  NO (X)  N/A (  )

Explain?  Due to the time of year, the applicant has signed a Winter Agreement. The status of the current septic system is to be determined by July 31, 2024, as per the Winter Agreement. The septic system is to be addressed in the conditions below.

10. Has the applicant established quiet hours? YES (X)  NO (  )  N/A (  )

Explain? As per the submitted application, the quiet hours to be from 10:30 pm to 6:30 am.

11. Has the applicant provided a floor plan which includes the number of bedrooms and all other sleeping accommodations? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

12. Has the applicant provided an evacuation plan/fire safety protocol and have identified the locations of smoke and Carbon Monoxide alarms and fire extinguishers? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

13. Has the applicant identified a local person and their contact information? YES (X)  NO (  )  N/A (  )

Explain?  See submitted application.

14. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?  

YES (  )  NO (  )  N/A (X)

Explain?  No signage is proposed as per the submitted application.

15. Is fencing and/or screening needed to buffer the project proposal from adjacent properties?

YES (  )  NO (X)  N/A (  )

Explain?  An adequate vegetative buffer already exists.

The answers to the questions above, together with the facts supporting the answers and those other facts that exist in the record, are hereby certified to be the Findings of the County Board of Commissioners.

The specific reasons for denial or conditions of approval are as follows:

1. The interim use permit terminates five (5) years from the date of approval or upon sale or transfer of the property, whichever occurs first.

2. As per the Winter Agreement, a septic system design or a compliance inspection of the existing system is to be submitted to the Land and Water Planning Office by July 31, 2024.

3. The maximum occupancy is limited to three (3) individuals as per the submitted application and then may be increased to nine (9) individuals upon completion of one the following actions:
   1. A Certificate of Compliance is issued for a new SSTS. The SSTS design will determine the maximum occupancy allowed.
   2. The dwelling is connected to the Wheeler’s Point Sanitary District.
   3. The current septic system is to be abandoned and replaced with a or b above, by December 31, 2025.

4. The established quiet hours are from 10:30 pm to 6:30 am as per the submitted application.

5. Parking along State Highway 172 Northwest is prohibited.

6. If applicable, the applicant must meet the Minnesota Department of Health requirements.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

February 13, 2024 _____________________________________

Date Cody Hasbargen

        Chair, County Board

This is in accordance with the Lake of the Woods County Zoning Ordinance

FY2024 State of Minnesota Board of Water and Soil Resources Watershed Based Implementation Funding Grant Agreement

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to agree to implement the Grant Agreement in accordance with the BWSR policy.

Splashpad

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to conditionally give $35,000.00 to the splashpad committee pending DNR Grant approval.

CLOSED SESSION

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting and open the closed session for Union Negotiation pursuant to MN Statute 13D.03, Sub 1(b).

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the closed session and open the regular meeting.

Union Negotiations

The board discussed the matter of a holiday pay grievance.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to move forward with the mediation process over the request of holiday pay by the non-licensed LELS.

Adjourn

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to adjourn the meeting at 11:15 a.m.

Attest: February 27, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Cody Hasbargen

AGENDA

Tuesday, February 13, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of January 23, 2024

9:05 a.m. #2 Social Services

• Claims
• Cell Phone Stipend

9:10 a.m. #3 Auditor/Treasurer

• Claims
• Transfer of Funds
• Approval of Voyageurs Quote
• Motion to Appoint Election Judges & Wages

9:15 a.m. #4 LOTW Prevention Coalition

• Letter of Support

9:25 a.m. #6 Human Resources

• Permission to Hire PT Dispatch
• Set Work Session

9:30 a.m. #7 Public Works

• Updates
• Approval of Bid SAP 039-599-004
• Approval of Bid SAP 039-599-005
• Resolution to Accept Bridge Funds
• Approval of Bid SAP 039-598-072
• Resolution to Accept Bridge Funds
• Permission to Bid SAP 039-635-012
• Extended Warranty on 210 G Excavator
• Purchase of Aluminum Box Culverts for Bridge Replacements
• Purchase of Belly Dump

9:45 a.m. #8 Boat & Water Grant

9:55 a.m. #9 Land & Water

• IUP #21-02IU-Walleye Empire, LLC
• FY2024 State of MN. Board of Water & Soil Resources Watershed Based Implementation Funding Grant Agreement

10:10 a.m. #10 Juvenile Detention Alternatives Initiative (JDAI)

10:30 a.m. #11 Closed Session

• Resolution Open/Close
• Union Negotiation-MN Statute 13D.03, Sub 1(b)
• Motion Open/Close

11:00 a.m. #12 Adjourn

Old/New Business

• Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
• Land Trade
• Township Road Inventory
• Law Enforcement Center
• Unused Wells

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February 14, 2023

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, February 14, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Buck Nordlof, Jon Waibel, Ed Arnesen and Joe Grund. Also present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: EDA, Legislative Update, Fair Board Solid Waste. 

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the official minutes of January 24, 2023.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $19,611.20; Commissioners Warrants $4,834.73; Commissioners Warrants $6,166.24.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $110,302.82; Road & Bridge $159,369.26; County Development $7,750.55.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/14/2023 For Payment 2/17/2023

Vendor Name Amount

Andy’s Garage, Inc. 3,079.16

ByteSpeed, LLC 6,250.00

Cenex Co-Op Services, Inc. 20,544.83

Counties Providing Technology 4,204.00

Ferrellgas 6,655.90

Hildi Inc 3,950.00

Howard’s Oil Company 5,227.57

Information Systems Corporation 9,910.00

Integris LLC 3,315.75

Lake of the Woods Electric LLC 4,008.85

Lakeside Fire & Safety Inc 2,684.35

Lavalla Sand & Gravel Inc 57,690.50

LOW Highway Dept 7,585.00

Mar-Kit Landfill 15,700.50

Mark Sand & Gravel Co. 59,202.50

Mn Dept Of Transp 3,559.28

Nw Mn Household Hazardous 7,209.00

Pennington County Sheriff Office 5,180.45

Quadient Finance USA Inc. 3,000.00

R & Q Trucking, Inc 2,444.00

Rainy Lake Oil, Inc 2,284.76

Ziegler, Inc 3,921.05

75 Payments less than 2000 39,815.18

Final Total: 277,422.63

Further moved to authorize the payment of the following auditor warrants: January 25, 2023 for $13,694.06; February 8, 2023 for $112,598.43.

2023 Pay Equity

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the 2023 Pay Equity Report as presented.

Economic Development Authority

The board discussed the EDA Director vacancy and possible options.

Assessors

Approval of Credit Card Request

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the request for a county credit card for Emily Brandt at the standard amount of $1500.00.

Human Resources

Juneteenth

It was the consensus of the board to discuss the approval of Juneteenth as a county holiday at another board meeting.

Permission to Advertise, Interview, & Hire- Part-Time Deputy

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to advertise, interview, & hire a part-time Deputy at Grade 13, Step 1, $24.73 per hour at 282 points.

Permission to Hire Social Worker

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to hire a Social Worker at Grade 13, Step 2, $25.26 per hour at 298 points.

Update

Commissioner Ed Arnesen gave a brief update on the union meeting that took place on 2/13/2023.

Public Works

Permission to Purchase Skid Steer Trailers

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the purchase of two skid steer trailers in the amount of $27,000 from Midsota Trailers. 

FEMA Update/Public Access Quotes

County Engineer Anthony Pirkl gave an update to the board on the progress with FEMA and that they have approved $415,384.02 for the work already completed.

Public Access

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the request to get quotes for Birch Beach and Rocky Point public accesses.

Credit Card Limit Increase

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the credit card increase request for Jane Larson from the standard $1500.00 to $3000.00.

Ditch Authority

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting and open the ditch authority.

JD 28 Discussion

County Engineer Anthony Pirkl discussed JD 28 repairs and requested approval to get quotes.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to close the ditch authority and open the regular meeting.

JD 28 Repair Quotes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to get quotes for the repair of JD 28. 

Fairground Solid Waste Fee

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to use con-con funds to pay the solid waste fee currently on the fairground parcel in the amount of $611.00 and then re-evaluate the fee at a later date for future solid waste fees.

Correspondence 

The board reviewed correspondence from Lake of the Woods Food Shelf.

Recess

A brief recess took place at 9:45 a.m. and reconvened at 10:00 a.m.

Land & Water

Consideration of Conditional Use Permit #23-01CU by Daniel Miller

The Southeast Quarter of the Northeast Quarter (SE¼NE¼), and Government Lot Four (4), Section Eleven (11), Township One Hundred Sixty-seven (167) North, Range Thirty-three (33) West of the Fifth Principal Meridian, and subject to flowage easement by the United States Government. – Parcel ID# 06.11.41.000. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to construct an inland harbor connected to Lake of the Woods, which was permitted by the Minnesota Department of Natural Resources in 2003. Also, the applicant is requesting the cumulative movement of more than fifty (50) cubic yards of material outside of the shore impact zone of Lake of the Woods for the purpose of disposing dredged material. Lake of the Woods is a General Development Lake.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following Conditional Use Permit/Findings of Fact by Daniel Miller to construct an inland harbor connected to Lake of the Woods, which was permitted by the Minnesota Department of Natural Resources in 2003 and the cumulative movement of more than fifty (50) cubic yards of material outside of the shore impact zone of Lake of the Woods for the purpose of disposing dredged material. Lake of the Woods is a General Development Lake with the following conditions: Follow DNR Plans and Approvals.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Daniel Miller Date:  February 14, 2023

Location/Legal Description:  The Southeast quarter of the Northeast quarter (SE¼NE¼), and Government Lot Four (4), Section Eleven (11), Township One Hundred Sixty-seven (167) North, Range Thirty-three (33) West of the Fifth Principal Meridian, and subject to flowage easement by the United States Government. – Parcel ID# 06.11.41.000.

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to construct an inland harbor connected to Lake of the Woods, which was permitted by the Minnesota Department of Natural Resources in 2003. Also, the applicant is requesting the cumulative movement of more than fifty (50) cubic yards of material outside of the shore impact zone of Lake of the Woods for the purpose of disposing dredged material. Lake of the Woods is a General Development Lake.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not? Safe harbor.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not? Material to be deposited on land.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A (  )

Why or why not? Will not change.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

7. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

8. Is the project proposal compatible with adjacent land uses? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location? YES (X)  NO (  )  N/A (  )

Why or why not? Harbor on a island.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ____________________________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (X)  NO (  )  N/A (  )

Why or why not? Natural vegetation.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:  Follow DNR plans and approvals.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

February 14, 2023 _____________________________________

Date Ed Arnesen Chair, County Board

Northwest Community Action-Family Services

Family Services Manager Sharon Millner gave an update to the board on various topics that included: Federally funded programs, Energy assistance, Transportation, Crisis Support, and Grants.

Legislative Update

Commissioner Ed Arnesen gave an update that included: Williams School, PILT, and Tourism.

Recess

A brief recess took place at 10:40a.m. and reconvened at 1:00p.m.

Public Hearing-Wetlands Appeal

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open the public hearing with the following members present: Commissioners: Ed Arnesen, Jon Waibel, Cody Hasbargen, Buck Nordlof, Joe Grund. Also Present: Auditor/Treasurer Lorene Hanson, County Attorney James Austad, Land & Water Director Josh Stromlund, Robert Audette, Jennifer Audette, and Woody Fiala.

Wetlands Appeal-Robert & Jennifer Audette

The board reviewed the appeal presented by Robert and Jennifer Audette regarding a wetlands replacement plan.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to close the public hearing and open the regular meeting.

Wetlands Appeal-Robert & Jennifer Audette

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to deny the wetlands appeal as presented by Robert & Jennifer Audette sighting the findings of fact report from the Technical Evaluation Panel. 

Recess

With no further business before the Board, Chair Ed Arnesen called the meeting to recess at 1:30 p.m.

Attest: February 28, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman Ed Arnesen

 February 22, 2022

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 22, 2022 in the ITV room at the Lake of the Woods School.

High School Social Studies teacher, Mr. Don Krause

Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

Call To Order

Chair Buck Nordlof called the meeting to order at 8:15 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Cody Hasbargen, Jon Waibel, Joe Grund. Also present was County Auditor/Treasurer Lorene Hanson, and Commissioner Ed Arnesen by phone.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following changes: Add Tourism and Bonding Bill.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the minutes of February 8, 2022. 

F.A.T

Head Track & Field Coach and Elementary Physical Education teacher Curt Storbeck requested funding for a fully automated timing system for the track team. No action was taken at this time.

Social Services

Jodi Ferrier introduced herself and gave an overview of the Social Services department.

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $1,726.23; Commissioners Warrants $3,298.25; Commissioners Warrants $13,713.28.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $37,735.14; Road & Bridge $18,946.18; County Development $200.00; Solid Waste $25,515.69; EDA $942.85.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/22/2022 For Payment 2/25/2022

Vendor Name Amount

BMC Software Inc 2,583.28

Cenex Co-Op Services, Inc. 11,091.00

Farmers Union Oil Co. 3,535.04

Integris DBA 4,189.34

LaValla Electric DBA/Ned 3,650.00

Mar-Kit Landfill 15,143.00

Northwest Community Action, Inc 10,000.00

Pemberton Law, P.L.L.P. 2,457.50

U.S. Bank Equipment Finance 6,268.50

Ziegler, Inc 3,940.16

42 Payments less than 2000 20,482.04

Final Total: 83,339.86

Further moved to authorize the payment of the following auditor warrants: February 8,2022 for $427,762.82; February 9,2022 for $157,884.03; February 16,2022 for $20,922.51; and February 18,2022 for $38,537.

Bank Signature Cards

RiverWood Bank Signature Cards – Main

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Connie Nesmith and County Board Chair James (Buck) Nordlof to sign the RiverWood Bank signature card for the main account, investments and the insurance accounts.

RiverWood Bank Signature Cards – Deputy Registrar 75

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Erik Tange, Deputy Auditor/Treasurer Connie Nesmith, Deputy Auditor/Treasurer Anna Sanchez and Deputy Auditor/Treasurer Chelsea Anderson to sign the RiverWood Bank signature card for the Deputy Registrar 75 account.

RiverWood Bank Signature Cards – Sheriff’s Office

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to authorize Julie Berggren and Jill Hasbargen-Olson to sign the RiverWood Bank signature card for the sheriff’s office.

RiverWood Bank Signature Cards – Social Service Fund

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to authorize Shelley Pepera and Jodi Ferrier to sign the RiverWood Bank signature card for the Social Service Fund.

RiverWood Bank Signature Cards- Over Remittance Fund

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, and Deputy Auditor/Treasurer Connie Nesmith to sign the RiverWood Bank signature card for the over remittance account.

MN Department of Administration-State Surplus Property

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to authorize Chair Buck Nordlof, County Auditor/Treasurer Lorene Hanson, Public Works Director Anthony Pirkl, Social Service Director Amy Ballard and County Sheriff Gary Fish to sign the signature card for Federal and/or State Surplus Property.

Economic Development Authority

EDA Director Ryan Zemek introduced himself to the Lake of the Woods students and gave an overview of what the EDA position does in the county. Ryan asked the board for advice on what they would like to do with the remaining amount from the NorthWest Angle forgivable loan. Consensus was made to contact MN Deed first to see what options are available, then contact businesses at the NWA to check for further qualifications, and to look into special legislation that may allow them to use the funds in another way if needed. 

Public Works

Public Works Director Anthony Pirkl discussed the demolition of the Williams school building and estimated costs. A second review of the school may be needed. 

Toward Zero Death

TZD Coordinator Sue Johnson, State Aid Engineer Brian Ketring, and District Engineer JT Anderson met with the board and presented a power point and information on the Towards Zero Death Task Force and the importance of safe driving and wearing seatbelts.

Borderland Treatment Court

Treatment Coordinator Amanda Zortman, and Probation Officer Sara Ubel presented on the process and the purpose of the Borderland Substance Abuse Court. Clyde Boots spoke to the board about how the treatment courts can help lead people living with substance use out of the justice system and into lives of recovery and stability and his own experiences with this program.

Prevention Conference- Substance Abuse

Tammie Doebler, Sandy Peterson, Doris Knutson, and Lake of the Woods students presented to the board their experience and what they learned at a substance abuse prevention conference in Washington, D.C.

Fair Board

Allen Cauble and JP Sweet gave an update on projects and future plans for the county fair. They are requesting donations for the centennial county fair in 2023. No action was taken at this time.

Leaving the Meeting

Commissioner Cody Hasbargen left the meeting at 11:50a.m.

 Recess

The Meeting was called to recess for lunch at 11:50 a.m. and reconvened at 12:50p.m.

Pine to Prairie Task Force

Deputy Sheriff/Investigator Craig Severs provided a presentation on the Pine to Prairie Drug Task Force, which works with nine different counties, local law enforcement, conservation officers, the Paul Bunyan Task Force and others. 

DNR Fisheries

Phil Talmage from the DNR gave an update on how they are keeping track of the amount of people on the lake as well as the amount of fish and what kind of fish are being caught and kept. He also discussed current fishing conditions on Lake of the Woods. 

Carp Swamp Addition

Scott Laudenslager from MN DNR, and Emily Paschke met with the board about land at Carp swamp that Emily would like to sell to Pheasants Forever and they would then donate the land to the DNR to add to the wildlife management area. Consensus was made by the board to add this to the March 8,2022 agenda. No further action was taken at this time.

Tourism

The board discussed moving forward with new legislation to move towards a county wide lodging tax, not including the City of Baudette. If passed, they would look at setting new by-laws and re-establishing the tourism board. No action was taken at this time.

Bonding Bill

The board discussed the possibility of using a bonding bill to fund the new Law Enforcement Center and Highway department. No action was taken at this time.

Add to Old/New Business

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to add Centennial to old/new business on the agenda for ongoing discussion.

Recess

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 3:06p.m.

Attest: March 8, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman James “Buck” Nordlof

Commissioner Proceedings

February 23, 2021

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 23, 2021 in the ITV room at the Lake of the Woods School. 

High School Social Studies teacher, Mr. Don Krause

Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

CALL TO ORDER

Chair Joe Grund called the meeting to order at 8:35 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Cody Hasbargen, Ed Arnesen, Jon Waibel and Buck Nordlof.  Also present was: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following additions: Approve Minutes from February 17, 2021, Human Resources/Non-Elected Department Head Review Date, Law Enforcement Center, and Tourism.   

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of February 9, 2021.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of February 17, 2021.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrants $7,526.27, Commissioners Warrants $2,821.45, Commissioners Warrants $8,345.69.

HUMAN RESOURCES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to set the date for non-elected department head reviews for March 16, 2021 at 9:00 a.m. in the Commissioner’s Room at the Lake of the Woods County Government Center.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the county as follows, with the exception of the claim for vendor 5892 for $628.64: Revenue $38,454.39; Road & Bridge $23,361.25; County Development $200; Joint Ditch $43,719.72; Solid Waste $11,443.96; EDA $905.28.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/23/2021 For Payment 2/26/2021

Vendor Name Amount

Cenex Co-Op Services, Inc. 7,876.91

Code 4 Services,Inc 3,487.78

Counties Providing Technology 3,860.00

Interstate Billing Service Inc 17,548.58

LOW Highway Dept 41,217.80

Quadient Finance USA Inc. 2,000.00

R & Q Trucking, Inc 2,060.00

Roseau County Sheriff 2,585.00

Roseau County Treasurer 2,501.92

Sandpieper Design Inc. 11,800.28

U.S. Bank Equipment Finance 6,268.50

36 Payments less than 2000 16,877.83

        Final Total: 118,084.60

Further moved to authorize the payment of the following Auditor warrants: February 10, 2021 for $58,671.23; February 17, 2021 for $309,288.29.

Transfer of CARES ACT Funds

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the transfer of $256,250 from the Revenue fund to the Economic Development Authority fund for the appropriations of the CARES ACT funds: $256,000 for the small businesses and $250 for CARES administration.

Rehabilitation Housing Satisfactions

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve County Board Chair Joe Grund to sign the Satisfaction of Mortgage for the Rental and Rehabilitation Loan Program with Barry and Janelle Westerlund.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve County Board Chair Joe Grund to sign two separate Satisfactions of Mortgage for the Rental and Rehabilitation Loan Program with Brock and Sherri Stebakken.

COUNTY EXTENSION

Brenda Nelson, Extension Educator and 4-H Youth Development, along with a few students, provided an update to the Board on the program’s accomplishments.  4-H Cloverbuds workshops for grades K-3 and STEM workshops for grades 4-6 continue to be offered and curriculum for students in grades 7-12 called Youth and You was also added.  A catalog with Spring and Summer class offerings for the Northwest Region was reviewed.

RECESS

The Board took a brief recess at 9:20 a.m. and reconvened the meeting at 9:30 a.m.

PINE TO PRAIRIE TASK FORCE 

Sergeant Schrage provided an update on the Pine to Prairie Drug Task Force, which works with nine different counties, local law enforcement, conservation officers, the Paul Bunyan Task Force and others. 

BORDERLAND TREATMENT COURT

Amanda Zortman, Bryan Hasbargen, Lisa Havluck and Judge Jerrod Shermoen presented on the process and the purpose of the Borderland Substance Abuse Court.  Treatment courts can help lead people living with substance use out of the justice system and into lives of recovery and stability.

LAKE OF THE WOODS SENIOR CLASS TRIP

Several students from the Lake of the Woods High School Graduating Class of 2021 shared their plans for a senior class trip. The Board asked the students to attend the Board meeting on March 23rd to provide an update.

PUBLIC WORKS

Highway

Approval of bids: SAP 039-608-024, SAP 039-631-007, SAP 039-606-019

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the bid from Gladen at $600,660 for SAP 039-608-024.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the bid from Knife River at $2,121,067.57 for SAP 039-631-007 and SAP 039-606-019.

Approval to advertise for bids: SAP 039-622-08

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the advertisement for bids on SAP 039-622-08. 

Resolution for LRIP Grant

The following Resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following: 

LOCAL ROAD IMPROVEMENT PROGRAM

LAKE OF THE WOODS COUNTY SPONSORING AGENCY

For

Main Avenue North, City of Baudette Project

Resolution No. 2021-02-04

WHEREAS, the City of Baudette is applying to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for Local Road Improvement for Project – Main Avenue North;

BE IT RESOLVED, that Lake of the Woods County agrees to act as sponsoring agency for the project identified as Main Avenue North, seeking Local Road Improvement Program funding and has reviewed and approved the project as proposed.  Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of applicable laws, rules and regulations; and,

BE IT FURTHER RESOLVED, that Lake of the Woods County hereby authorizes County Engineer, Anthony Pirkl to act as agent on behalf of this sponsoring agency.

Resolution for LRIP Grant

The following Resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the following: 

LOCAL ROAD IMPROVEMENT PROGRAM

LAKE OF THE WOODS COUNTY SPONSORING AGENCY

For

Eighth Ave South East, City of Baudette Project

Resolution No. 2021-02-05

WHEREAS, the City of Baudette is applying to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for Local Road Improvement for Project – Eighth Ave South East;

BE IT RESOLVED, that Lake of the Woods County agrees to act as sponsoring agency for the project identified as Eighth Ave South East, seeking Local Road Improvement Program funding and has reviewed and approved the project as proposed.  Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of applicable laws, rules and regulations; and,

BE IT FURTHER RESOLVED, that Lake of the Woods County hereby authorizes County Engineer, Anthony Pirkl to act as agent on behalf of this sponsoring agency.

Amend Agenda

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to amend the agenda to add, under Public Works/Highway: Purchase of 2015 Freightliner Cascadia.

Purchase of 2015 Freightliner Cascadia 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the purchase of a 2015 Freightliner Cascadia 125 for $40,500.

SHERIFF’S DEPARTMENT

CentralSquare Contract Signature and Financing

Resolution

The following resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously the following; contingent upon approval of County Attorney James Austad, County Sheriff Gary Fish and final approval of contract:

RESOLUTION APPROVING 

LEASE PURCHASE AGREEMENT FOR 

PURPOSE OF FINANCING A PUBLIC SAFETY PROJECT

RESOLUTION NO. 21-02-06

WHEREAS, Upon approval of legal counsel, Lake of the Woods County desires to enter into that certain Lease Purchase Agreement by and between Lake of the Woods County and Government Capital Corporation, for the purpose of financing a “public safety project”.  The County desires to designate this Agreement as a “qualified tax-exempt obligation” of the County for the purposes of Section 265 (b) (3) of the Internal Revenue Code of 1986, as amended. The County desires to designate Chair Joe Grund as an authorized signer of the Agreement.

NOW THEREFORE, BE IT RESOLVED BY THE COUNTY BOARD OF COMMISSIONERS OF LAKE OF THE WOODS COUNTY:

Section 1. That Lake of the Woods County enters into a Lease Purchase Agreement with Government Capital Corporation for the purpose of financing a public safety project.

Section 2.  That the Lease Purchase Agreement by and between Lake of the Woods County and Government Capital Corporation is designated by the County as a “qualified tax exempt obligation” for the purposes of Section 265 (b) (3) of the Internal Revenue Code of 1986, as amended.

Section 3.  That the County designates Chair Joe Grund, as an authorized signer of the Lease Purchase Agreement by and between Lake of the Woods County and Government Capital Corporation.

Section 4. That should the need arise, if applicable, the County will use proceeds for reimbursement of expenditures related to the Property, within the meaning of Treasury Regulation § 1.150-2, as promulgated under the Internal Revenue Code of 1986, as amended.

PROBATION PROGRAM

Marc Bloomquist presented on the MN Department of Corrections Probation/Supervised Release Program. Lake of the Woods County participates in this program, which can provide supervision for offenders to include face-to-face contacts, electronic home monitoring, mandatory work or school, daily curfews, mandatory restitution and random drug testing.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 1:00 p.m. as follows.

LAKE OF THE WOODS SOIL AND WATER CONSERVATION

2020 County Feedlot Officer Annual Report

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the 2020 County Feedlot Officer Annual Report, as presented by Mike Hirst with Lake of the Woods County’s Soil & Water Conservation District.

Aquatic Invasive Species (AIS) Update

Mike Hirst with Lake of the Woods County’s Soil & Water Conservation District provided an update on the Aquatic Invasive Species Program.  In 2020, the program focused on inspections, education/outreach and early detection efforts.

Keep It Clean Program

Mike Hirst with Lake of the Woods County’s Soil & Water Conservation District provided an update on the Keep It Clean Program, which was created to promote cleanliness for Lake of the Woods.  

LAKE OF THE WOODS COUNTY FAIR BOARD

Grandstand Project

Members of the Lake of the Woods County Fair Board provided an update on the grandstand project.  A used grandstand from Gustavus Adolphus College is available at a cost of $100,000.  The estimate to complete the project is $250,000.  The Fair Board is working on fundraising for the project and provided the County Board with a copy of a donation letter. It was the consensus of the County Board to support the project and the Fair Board was asked to come back again with a project update.

LAKEWOOD PUBLIC HEALTH

COVID-19/Vaccination Update

Kay M. Schell from CHI LakeWood Health, provided an update on the COVID-19 positivity rate and the public health COVID-19 vaccination clinics.  

Funding Request

Jeffry Stampohar from CHI LakeWood Health provided an update and asked if the Board had any concerns about CHI LakeWood Public Health using the contracted $30,000 of flexible budget dollars for use toward the public health COVID-19 vaccination clinics, if needed.  CHI LakeWood Health has received funding from the state, but they are unsure if that will continue to cover all of the expenses of the vaccination clinics.  It was the consensus of the Board to approve the use of the $30,000 towards the vaccination clinics, if needed.

LAW ENFORCEMENT CENTER

Due to time, Commissioner Ed Arnesen withdrew his addition of Law Enforcement Center from the agenda.

TOURISM

Due to time, Commissioner Ed Arnesen withdrew his addition of Tourism from the agenda.

RECESS

With no further business before the board, Chair Joe Grund called the meeting to recess at 2:55 p.m.

Attest: March 9, 2021

__________________________________ _____________________________________

County Auditor/Treasurer, Lorene Hanson Chair of the Board, Joe Grund