June 25, 2024

 AGENDA

Tuesday, June 25, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of June 11, 2024

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims
  • DNR Registration

9:15 a.m. #4 Roberta Cook

9:30 a.m. #5 Scott Pahlen

  • Resolution- Pheasant’s Forever

9:35 a.m. #6 Public Works

  • Updates

9:45 a.m. #7 DNR Wildlife- Charlie Tucker

10:05 a.m. #8 Adjourn

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells
  • County Life Flight/Ambulance

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June 18, 2024

AGENDA

Tuesday, June 18, 2024

Meeting at Angle Outpost Resort 8206 Dawson Road, Angle Inlet, MN

TIME TAB

10:00 a.m. #1 Pledge to the Flag                                      

Approve Agenda 

10:05 a.m. #2 Public Hearing

  • Board of Equalization

10:35 a.m. #3 Legislative Update 

10:50 a.m. #4 Township Discussion

11:10 a.m. #5 Public Works: Highway/Solid Waste

  • Updates

11:25 a.m. #6 Joe Laurin

  • Park Update
  • NWA Edge Riders Trail (BLM Land)

11:45 a.m. #8 Life Flight Discussion
12:00 p.m. #9 Lunch/Road Tour

Correspondence:

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells
  • County Life Flight/Ambulance

Microsoft Teams meeting 

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June 11, 2024

 AGENDA

Tuesday, June 11, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of May 28, 2024

Approve Minutes of June 4, 2024

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims
  • NWA Meeting Agenda Discussion

9:15 a.m. #4 Recorder

  • BOE Oath

9:20 a.m. #5 Public Works

  • Updates
  • Grant Agreement-Signature Required-Chair/Auditor-Treasurer

Grant Resolution- Signature Required-Chair/Auditor-Treasurer

9:30 a.m. #6 County Life Flight discussion

9:40 a.m. #7 Adjourn

Correspondence: 

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells

Microsoft Teams meeting 

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June 11, 2024

June 11, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, June 11, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Commissioner Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Buck Nordlof, and Joe Grund. Joining by phone: Commissioner Cody Hasbargen. Also present was County Auditor-Treasurer Lorene Hanson. Absent: Jon Waibel.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the agenda with the following changes: Add: Set Work Session-Employee Benefits

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the official minutes of May 28, 2024.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the official minutes of June 4, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the following claims: Commissioners Warrants $10,861.83; Commissioners Warrants $2,604.81; Commissioners Warrants $10,166.24.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the claims against the County as follows: Revenue $130,229.69; Road & Bridge $91,169.24; Solid Waste $44,877.64; EDA $1,296.38.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/11/2024 For Payment 6/14/2024

Vendor Name Amount

Angle Inlet Electric, LLC 5,558.80

ByteSpeed, LLC 2,352.00

Clay County Sheriff 2,407.11

Co-Op Services, Inc. 12,751.86

Contech Engineered Solutions LLC 30,140.60

DLT Solutions, LLC 4,574.60

E & A Services LLC 13,000.00

Extreme Duty Ironworks 5,700.00

Farmers Union Oil company 2,187.72

Houston Engineering Inc 9,678.00

Howard’s Oil Company 2,815.54

Integris LLC 3,121.00

Interstate Billing Service Inc 12,192.44

Lady Lakers Volleyball Association 2,250.00

Larkin Hoffman Attorneys 72,027.00

Law Offices Of Patrick D. Moren 8,904.93

LOW Highway Dept 4,857.50

Mar-Kit Landfill 15,978.50

MN Counties Intergovernmental Trust 3,157.00

Pomp’s Tire-Thief River Falls 2,834.25

Quadient Finance USA Inc. 3,000.00

R & Q Trucking, Inc 7,656.00

Rust Sales, Inc 6,339.55

SeaChange Print Innovations 2,970.00

Tillery/Dale 2,124.66

Ziegler, Inc 2,286.04

49 Payments less than 2000 26,707.85

Final Total: 267,572.95

Further moved to authorize the payment of the following auditor warrants: May 24, 2024 for $896,792.00; May 29, 2024 for $17,139.42; June 3, 2024 for $584,243.92; June 3, 2024 for ($2,843.10); June 4, 2024 for $1,855,422.13.

NWA Meeting Agenda Discussion

The board discussed the upcoming meeting held at the Northwest Angle and possible agenda items.

Recorder

Board of Equalization Oath

County Recorder Sue Ney swore in the members of the Lake of the Woods County Board of Appeal and Equalization for 2024 to be held on June 17, 2024.

Public Works

Local Bridge Replacement Program Grant Agreement

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the Local Bridge Replacement Program Grant Agreement and for Commissioner Buck Nordlof and County Engineer Anthony Pirkl to sign the same.

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call was moved for adoption: 

RESOLUTION

For Agreement to State Transportation Fund

Local Bridge Replacement Program Grant Agreement
Grant Terms and Conditions

SAP 039-598-072

Resolution No. 24-06-01

June 11, 2024

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund related to Bridge No. R0745; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and

WHEREAS, the amount of the grant has been determined to be $147,995.00 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required. The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.

Updates

County Engineer Anthony Pirkl joined by phone to give an update that included various highway/solid waste projects and the Northwest Angle.

County Life Flight Discussion

CHI Lakewood Health Center President Jeff Stampohar and Vice President of Patient Care Services Carrie Claybundy came to the board to discuss the availability of Guardian Life Flight, Legislation changes, and give an update regarding the ALS Advanced Life Care Paramedic service and ambulance services.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to add County Life Flight to Old/New business for further discussions.

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to add Letter of Support-Volunteer Drivers.

Letter of Support for Mileage Reimbursement- Volunteer Drivers

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to draft a letter of support for no taxation on mileage reimbursement for volunteer drivers.

Set Work Session-Employee Benefits

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to set a work session for employee benefits on July 9th, 2024 following the regular board meeting.

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to add Nursing Home Sale Affidavit to the agenda.

Affidavit for Sale of Nursing Home

County Auditor-Treasurer Lorene Hanson informed the board that there is a request for an affidavit to be signed that includes the legal description for the sale of the care center to the hospital in 1990. The original resolution did not include a legal description.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the affidavit for sale of the care center in 1990 including the legal description and for Chair Cody Hasbargen to sign the same.

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to add Moratorium for Cannabis Dispensary Applications to the agenda.

Moratorium for Cannabis Dispensary Application

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to place a moratorium on cannabis dispensary applications for licensure until there is further guidance on recently passed legislation. 

Adjourn

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to adjourn the meeting at 10:10 a.m.

Attest: June 25, 2024

______________________________ _________________________________

Auditor/Treasurer Lorene Hanson Commissioner James “Buck” Nordlof

May 28, 2024

May 28, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 28, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Vice-Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Buck Nordlof, Jon Waibel, and Joe Grund. Absent: Commissioner Cody Hasbargen.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of May 14, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $7,153.16; Commissioners Warrants $1,279.09; Commissioners Warrants $24,699.39.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $18,723.44; Road & Bridge $102,223.30; County Development $575.00; Natl Resc Enhance $3,683.50 Joint Ditch $4,440.00; Solid Waste $13,845.87; EDA $1,392.24.

 WARRANTS FOR PUBLICATION

Warrants Approved On 5/28/2024 For Payment 5/31/2024

Vendor Name Amount

E & A Services LLC 66,963.00

HDR Engineering Inc 4,440.00

Integris LLC 3,203.11

LOW Highway Dept 2,907.61

Marco Technologies LLC 3,072.00

North East Technical Service,Inc 3,219.50

Rinke-Noonan 3,883.50

Titan Machinery – Roseau 29,066.30

U.S. Bank Equipment Finance 6,268.50

36  Payments less than 2000 21,859.83

Final Total: 144,883.35

Further moved to authorize the payment of the following auditor warrants: May 15, 2024 for $72,839.01; May 21, 2024 for $5,379.43.

Land Purchase- Scott Pahlen

Scott Pahlen informed the board that Pheasants Forever is interested in purchasing two pieces of his land for a total of 163.93 acres. It was the consensus of the board to support the sale of parcel numbers: 38.1931.000 & 38.1933.000 totaling 163.93 acres of Mr. Pahlen’s land to Pheasants Forever.

Public Works

Updates

County Engineer Anthony Pirkl gave a brief update on various upcoming highway projects and the PLSS restoration project. 

Human Resources

Tech I to Tech II Increase

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve Tech I Dylan Hancharyk to increase to Tech II at Grade 12, Step 3, $25.15 per hour at 274 points effective next full pay period.

Personnel Committee Recommendations

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following personnel committee recommendations effective next full pay period:

Social Services

Jo Aery- Grade 9, Step 12, $25.36 per hour, 222 points

Carla Bailey-Grade 11, Step 6, $25.30 per hour, 262 points

Cassie Brune-Grade 13, Step 8, $29.23 per hour, 287 points

Angie Eason-Grade 17, Step 10, $37.66 per hour, 377 points

Linda Hartnell-Grade 13, Step 6, $28.14 per hour, 293 points

Christine Hultman- Grade 15, Step 9, $33.16 per hour, 335 points

Katy Johnson-Grade 15, Step 2, $28.88 per hour, 332 points

Heather Larson- Grade 16, Step 5, $32.42 per hour, 363 points

Leah Larson-Grade 15, Step 12, $35.00 per hour, 332 points

Joanna Onstad- Grade 15, Step 6, $31.33 per hour, 332 points

Hannah Palm-Grade 11, Step 8, $26.27 per hour, 262 points

Whitney Nelson-Grade 15, Step 1, $28.27per hour, 332 points

Sheri Stebakken- Grade 10, Step 8, $24.93 per hour, 240 points

Aspen Thompson-Grade 10, Step 3, $22.65 per hour, 241 points

Highway

Jane Larson- Grade 15, Step 6, $31.33 per hour, 335 points

Christie Pierce- Grade 11, Step 6, $25.30 per hour, 256 points

Brock Stebakken- Grade 15, Step 10, $33.78 per hour, 329 points

Human Resources

Savanna Slick- Grade 17, Step 8, $36.28 per hour, 390 points.

Land & Water

LOTW County Zoning Ordinance Amendments

Land & Water Director Josh Stromlund reviewed amendments made to the Lake of the Woods County Zoning Ordinance.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the amended Lake of the Woods County Zoning Ordinance as presented.

Update

Land & Water Director Josh Stromlund gave an update regarding a variance request for the Northwest Angle. 

Adjourn

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to adjourn the meeting at 9:50 a.m.

Attest: June 11, 2024

______________________________ _________________________________

Deputy Auditor/Treasurer, Anna Sanchez Vice-Chair Jon Waibel

May 28, 2024

AGENDA

Tuesday, May 28, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of May 14, 2024

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims

9:15 a.m. #4 Land Purchase-Scott Pahlen

9:30 a.m. #5 Public Works

  • Updates

9:40 a.m. #6 Human Resources

  • Increase-Tech I to Tech II
  • Personnel Committee Recommendations
  • Set Date for Department Head Reviews

9:50 a.m. #7 Land & Water

  • LOTW County Zoning Ordinance Amendments

10:30 a.m. #8 Adjourn

Correspondence:

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells

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May 14, 2024

AGENDA

Tuesday, May 14, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of April 23, 2024

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Emergency Management

  • Firearm Grant
  • MNWALK
  • Emergency Operations Plan Sign-off

9:20 a.m. #4 Sheriff

  • ICAC Task Force
  • Joint Powers Agreement
  • Resolution

9:25 a.m. #5 Auditor/Treasurer

  • Claims
  • Liquor & Cigarette License Approval
  • Resolution
  • NWA Edge Riders
  • LOTW Drifters

9:30 a.m. #6 Snowmobile Trails-Update

  • LOTW Drifters- Ron Olson
  • NWA Edge Riders- Joe Laurin

9:45 a.m. #7 Public Works

  • Updates
  • Bid Approval-Gravel
  • Bid Approval- Chip Seal
  • County Engineer Appointment
  • Jail Generator & Gas Quotes

10:00 a.m. #8 Land & Water

  • CUP #24-01CU
  • Consideration of Fee Schedule 

10:30 a.m. #9 Human Resources

  • Personnel Committee Recommendations
  • Set Work Session (May 21, 2024)
  • HIPAA Policy
  • Committee Appointments

10:40 a.m. #9 Adjourn

10:45 a.m. #9 Work Session

  • Maintenance

11:15 a.m. #10 Department Head Reviews Discussion 

Correspondence:

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells

Microsoft Teams meeting 

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May 14, 2024

May 14, 2024

 The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 14, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Buck Nordlof, Jon Waibel, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. Absent: Commissioner Ed Arnesen.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: State Boat & Water Grant, and County Surveyor Grant Update.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the official minutes of April 23, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $17,896.13; Commissioners Warrants $3,237.63; Commissioners Warrants $26,972.73.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $65,041.38; Road & Bridge $67,557.78; SS $1.300.00; Joint Ditch $10,551.25; Solid Waste $49,102.48.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/14/2024 For Payment 5/17/2024

Vendor Name Amount

American Solutions For Business 3,089.51

Baudette/City Of 6,000.00

Co-Op Services, Inc. 9,590.65

Counties Providing Technology 4,452.00

Country Inn & Suites – Shoreview 2,860.32

Farmers Union Oil Co. 2,339.97

Farmers Union Oil company 2,194.68

Gamache/Micheal D 2,800.00

HDR Engineering Inc 6,382.65

Houston Engineering Inc 9,678.00

Law Offices Of Patrick D. Moren 9,226.53

Liberty Tire Recycling, LLC 10,783.60

LOW County Auditor-Treasurer 19,447.62

LOW High School Trap Team 2,628.00

LOW Highway Dept 14,755.00

Mar-Kit Landfill 13,157.50

Northern Light Region 2,786.57

Northern Sports & Machine – Dba 9,114.99

Pomp’s Tire-Thief River Falls 3,145.44

Powerplan 3,636.55

R & Q Trucking, Inc 5,568.00

Uline 5,247.66

Ziegler, Inc 2,824.07

69 Payments less than 2000 41,843.58

Final Total: 193,552.89

Further moved to authorize the payment of the following auditor warrants: April 24, 2024 for $55,024.58; May 1, 2024 for $166,672.47; May 2, 2024 for $255,124.37; May 5, 2024 for 1,262.00; May 8, 2024 for $10,218.49.

Cigarette & Liquor License Approval

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the cigarette and liquor license application from Flag Island Resort.

NWA Edge Riders Trails Assistance

Resolution

The following resolution was offered by Joe Grund, seconded by Commissioner Buck Nordlof and moved for adoption: 

Sponsorship of Snowmobile Trails Assistance Program

Resolution No. 24-05-01

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club. 

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. 

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

LOTW Drifters Trails Assistance

Resolution

The following resolution was offered by Buck Nordlof, seconded by Joe Grund and moved for adoption: 

Sponsorship of Snowmobile Trails Assistance Program

Resolution No. 24-05-02

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Lake of the Woods Drifters Land and Big Traverse Trails managed by Lake of the Woods Drifters. 

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. 

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project. 

NWA Edge Riders Update

Joe Laurin gave an update on snowmobile trail mapping and projects.

Emergency Management

Firearm Storage Grant

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the firearm storage grant in the amount of $15,628.42 and for Chair Cody Hasbargen to sign the same. 

MNWALK & Emergency Operations Plan

Emergency Management Director Jill Hasbargen-Olson discussed the Emergency Operations Plan for 2024 and changes made for the upcoming year that included: Outdoor Warning Sirens, Election Emergency Plan, Training & Exercises, DECON training, and Hazard Mitigation Plan.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Emergency Operations Plan.

Sheriff

State Boat & Water Grant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the State Boat & Water Grant in the amount of $9,226.00 and for Chair Cody Hasbargen to sign the same.

Internet Crimes Against Children Task Force (ICAC)

Resolution

The following resolution was offered by Jon Waibel, seconded by Commissioner Buck Nordlof and moved for adoption: 

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS SHERIFF REGARDING THE MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE (ICAC) 

Resolution NO. 24-05-03

WHEREAS, the County of Lake of the Woods on behalf of its Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to utilize applicable state and federal laws to investigate and prosecute crimes committed against children and the criminal exploitation on children that is committed and/or facilitated by or through the use of computers.

NOW, THEREFORE, BE IT RESOLVED by the County Board of Lake of the Woods, Minnesota as follows:

  1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its Sheriff are hereby approved.  Copies of the Joint Powers Agreements are attached to this Resolution and made a part of it.
  2. That the County Sheriff, Gary Fish, or his or her successor, is designated the Authorized Representative for the Sheriff.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
  3. That Cody Hasbargen, the Chair of the County of Lake of the Woods, and Auditor-Treasurer Lorene Hanson, the County Board Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements.

Lake of the Woods Drifters Update

Ron Olson gave an update on snowmobile trails and projects.

Public Works

Jail Generator and Gas Quotes Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the quotes from International Falls Generac Generator quote for $18,178.00 and Air Systems gas quote for $1,756.00.

Bid Approval-Chip Seal

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the chip seal quote from Asphalt Preservation Company in the amount of $219,695.54.

Bid Approval-Gravel

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the gravel bid from LaValla Sand & Gravel in the amount of $567,000 with a five year contract.

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to add City of Baudette Contract to the agenda.

City of Baudette Contract Payments

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the maintenance contract with the City of Baudette for two payments of $6,000.00 for a total amount of $12,000.00 for one year and for Chair Cody Hasbargen to sign the same.

UPDATES

County Engineer Anthony Pirkl Gave an update on various Highway and Solid Waste projects.

County Engineer Re-Appointment

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to re-appoint Anthony (AJ) Pirkl as County Engineer for a four-year term effective June 1, 2024.

County Surveyor-Grant Update

County Surveyor Chad Conner informed the board that the Public Land Survey Systems Restoration (PLSS) grant application in the amount of $265,000.00 was approved and the project should be completed over the next two years.

Land & Water

Consideration of Conditional Use Permit #24-01CU BY Loren & Dawn Horner

A parcel of land lying in the Northeast Quarter of the Northeast Quarter (NE1/4NE1/4) of Section Twelve (12), Township One Hundred Sixty-one (161) North of Range Thirty-two (32) West and Government Lot One (1), Section Seven (7) Township One Hundred Sixty-one (161) North of Range Thirty-one (31) West- Parcel ID#’s 24.07.22.010 and 23.12.11.010. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rock rip rap project to stabilize the shoreline.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the following Findings of Fact/CUP #24-01CU By Loren & Dawn Horner to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rock rip rap project to stabilize the shoreline with the following conditions:

  1. DNR permit needed if it becomes required.

Consideration of Fee Schedule

Land & Water Director Josh Stromlund discussed minor increases to the fee schedule that has not been adjusted since 2020. The increases would affect regular land use permits and special use permits to cover additional costs associated with conducting public hearings.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the proposed changes to the fee schedule.

Human Resources

Personnel Committee Recommendations

Job Descriptions

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the updated job descriptions for Maintenance/Shop Supervisor, Assistant Engineer, and Deputy Recorder.

Wage Increases

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following wage increases:

Maintenance/Shop Supervisor- Grade 17, Step 10, $37.66 per hour at 382 points effective next full pay period.

Assistant Engineer- Grade 18, Step 14, $42.68 per hour at 410 points effective next full pay period.

Deputy Recorder- Grade 13, Step 12, $31.42 per hour at 291 points retroactive to April 10, 2024.

Set Work Session

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to set a work session for wage discussions on May 21, 2024 at 9:00a.m. in the Lake of the Woods County Government Center Commissioners Room.

HIPPA Policy

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the HIPPA Policy as presented by Human Resources Director Savanna Slick.

Committee Appointments

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to appoint Amy Ballard as Privacy Officer for Social Services and Peder Hovland as Security Officer for the County.

Adjourn

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to adjourn the meeting at 10:25a.m.

Attest: May 28, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Cody Hasbargen

April 23, 2024

AGENDA

Tuesday, April 23, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of April 9, 2024

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims
  • Cigarette License Approval-Jerry’s Bar & Restaurant

9:15 a.m. #4 Human Resources

  • Set Date for Department Head Reviews

9:20 a.m. #5 Public Works

  • Appointment of County Engineer (4-year term)
  • 4-wheeler purchase
  • Generator purchase-Sheriff’s Office
  • Updates

9:30 a.m. #6 Department of Corrections-Janelle Cheney

  • Updates

9:45 a.m. #7 RECESS

1:25 p.m. #8 RECONVENE

1:30 p.m. #9 Closed Session

2:00 p.m. #8 Closed Session

3:00 p.m.        #9 ADJOURN

Correspondence: 

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells

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April 23, 2024

April 23, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, April 23, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Vice-Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Jon Waibel, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: Motion to Approve Law Enforcement Building Resolution, John Wynne Grant Discussion, and Legislative Updates. Remove: Generator Purchase, and Appointment of County Engineer. 

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the official minutes of April 9, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrants $13,248.65; Commissioners Warrants $2,168.92; Commissioners Warrants $1,722.47.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $76,369.65; Road & Bridge $26,835.28; County Development $200.00; Joint Ditch $14,000.00; Solid Waste $10,497.40; EDA $1,182.32.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/23/2024 For Payment 4/26/2024

Vendor Name Amount

ByteSpeed, LLC 21,258.00

Clay County Sheriff 2,503.68

Contech Engineered Solutions LLC 30,000.00

Counties Providing Technology 4,327.00

Cps Technology Solutions 5,170.50

Ferrellgas 3,514.90

Integris LLC 7,087.91

Larkin Hoffman Attorneys 13,300.00

LOW Marine, Inc 3,929.95

Minnesota Ui 3,643.20

Northern Light Region 4,640.00

Pirkl Lumber & Carpet 2,271.98

U.S. Bank Equipment Finance 6,268.50

42 Payments less than 2000 21,169.03

Final Total: 129,084.65

Further moved to authorize the payment of the following auditor warrants: April 5, 2024 for $248,748.34; April 10, 2024 for $10,544.54; April 17, 2024 for $10,454.73.

Cigarette License Approval

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the cigarette license application from Jerry’s Bar & Restaurant.

Resolution Supporting a Bonding Bill for Construction of a Law Enforcement Center

Resolution

The following Resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the following:

LAKE OF THE WOODS COUNTY, MINNESOTA

SUPPORTING A BONDING BILL FOR

 CONSTRUCTION OF A NEW COUNTY LAW ENFORCEMENT CENTER

RESOLUTION 2024-04-04

Supporting the County’s request for bonding money to provide a new law enforcement center.

WHEREAS, As of July 1, 2021, the Minnesota Department of Corrections  (DOC) has found the existing Lake of the Woods County Jail to be structurally deficient and in need of major renovations or replacement, and has required the County to transfer inmates to an alternative facility until alternative facilities have been built; and

WHEREAS, pursuant to DOC mandates, inmates can be held at the existing county jail for a maximum time period of 72 hours (which can be extended only if the Court has authorized that specific inmate can have Huber and/or STS privileges); and

WHEREAS, due to the limitations imposed by DOC, the County has been required to house inmates in other jail facilities in neighboring counties, resulting in transportation time and expenses, and the cost of housing the inmates outside of the Lake of the Woods County jail; and

WHEREAS, the County Board has considered the practicality and future costs of all alternatives; factoring in the County’s considerable distances to alternative facilities and the uncertain availability and cost of such arrangements; and has determined that building a new Law Enforcement Center is the most viable response to the Department of Corrections’ mandate; and 

WHEREAS, the aforementioned project is the most fiscally responsible option and will result in near-term and long-term economic and public safety benefits to County residents and businesses, as well as non-resident visitors and businesses, and

WHEREAS, the construction of a new Law Enforcement Center will require funding from a state bonding bill; and 

THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD AS FOLLOWS:

The County Board urges all lawmakers to work to pass a bonding bill in the current legislative session, which includes funding appropriations for the Lake of the Woods County Law Enforcement project.

Human Resources

Set Date for Department Head Reviews

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to set the date for a department head reviews session for May 14, 2024 following the regular board meeting.

Public Works

County Engineer Anthony Pirkl gave an update on the Sheriff’s Office generator.

Approval of 4-Wheeler Purchase

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the purchase of a 4-wheeler from Northern Sports (Randy Orton) in the amount of $9,200.00.

Updates

County Engineer Anthony Pirkl gave an update on various Highway projects.

Department of Corrections- Janelle Cheney

Lake of the Woods Comprehensive Plan

District Supervisor Janelle Cheney introduced herself to the board and reviewed the Lake of the Woods County Comprehensive Plan.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the Lake of the Woods County Comprehensive Plan as presented by Department of Corrections District Supervisor Janelle Cheney.

John Wynne-Housing Rehabilitation Grant

John Wynne and Diane Hayes came to the board seeking support for a grant application that would assist in the rehabilitation of substandard housing outside of city limits. It was the consensus of the board to support the application process for the housing rehabilitation grant.

Correspondence

The board reviewed correspondence.

Legislative Update

Commissioner Jon Waibel gave an update from his recent trip to the capitol to meet with legislators regarding the law enforcement building and Williams school building.

Closed Session

Resolution

The following Resolution was offered by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following:

Resolution Closing Board Meeting

Resolution No. 2024-04-05

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.03, subd. 1 states that:

 “The governing body of a public employer may by a majority vote in a public meeting decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussions and review of labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.”

WHEREAS, a labor negotiation development has arisen regarding a labor dispute between Lake of the Woods County (public employer) and Law Enforcement Labor Services, Inc., Local Union No. 510;  and  

WHEREAS,  the Lake of the Woods County Board of Commissioners shall hold a closed meeting on April 23, 2024 at 10:30 AM to consider the terms of settlement  proposal with the union.  The closed session shall be held at the Lake of the Woods County Courthouse, Commissioners’ Room, 206 8th Ave. SE, Suite 234, Baudette Minnesota 56623; and

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

  1. The  Board of Commissioners hereby closes this meeting pursuant to Minn. Stat. § 13D.03, subd. 1 to consider strategy for labor negotiations including negotiation strategies or developments or discussion and review of Labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25.
  1. This closed session shall be tape recorded at the expense of the Lake of the Woods County Board of Commissioners and said recording shall be preserved for two years after the contract is signed and shall be made available to the public after all labor contracts are signed by the governing body for the current budget period.  

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting.

Approval of Memorandum of Understanding

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the Memorandum of Understanding for the Local Union No. 510.

Recess

A brief recess took place at 10:45a.m. and reconvened at 2:00p.m.

Closed Session

Resolution

The following Resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following:

Resolution Closing Board Meeting

Resolution No. 2024-04-06

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, Lake of the Woods County entered into a Settlement Agreement (“Agreement”) in the Matter of Hibbing Taconite Mine and Stockpile Progression and Williams Creek Project Specific Wetland Mitigation, which Agreement was dated October 6, 2015 (OAH Docket No. 11-2004-31655); and

WHEREAS, the Agreement resolved issues prior to litigation; and 

WHEREAS, parties to the Agreement, are seeking to modify certain terms and conditions of the Agreement; and

WHEREAS, the Lake of the Woods County Board seeks to meet with its attorney, to discuss the modification of the agreement; and

WHEREAS, it would be detrimental to the interests of the Lake of the Woods County Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position regarding the requested modifications, where an opposing party or opposing attorney could listen to or be made aware of Lake of the Woods County’s positions; and

WHEREAS, there is an absolute need for the Lake of the Woods County Board to obtain confidential legal advice regarding the potential settlement modifications in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board as follows:

  1. The Lake of the Woods County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. § 13D.05, subd. 3(b); and
  1. The specific subjects to be discussed, pursuant to Minn. Stat. § 13D.01, subd. 3, are the legal strategy in the Office of Administrative Hearings matter as set forth in the recital above and any settlement proposals regarding the modifications to the Agreement requested by Cliffs, which may be made by or responded to by the Lake of the Woods County Board. 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting.

Consensus

It was the consensus of the board for John Kolb to have a discussion with the DNR regarding a possible amendment to the Williams Creek Agreement.

Adjourn

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to adjourn the meeting at 3:10p.m.

Attest: May 14, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Jon Waibel