Skip to content

COUNTY BOARD

December, 2008

Commissioner Proceedings

December 12, 2008

The Lake of the Woods County Board met in regular session on Friday, December 12, 2008 in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Deputy Auditor, Janet Rudd; Tom Hanson and John Oren.

ELECT COMMISSIONER, TOM HANSON

Chairman Bredeson polled the board on inviting Elect Commissioner Hanson to the table to join in on discussion, but without voting on any decisions.  The board all concurred and Chairman Bredeson invited Elect Commissioner Hanson to the table.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Travel for Peder Hovland on December 15-18, 2008 for MN Government IT Conference; Christmas Holiday; JPA with Minnesota Secretary of State, Hiring Freeze, Wheeler’s Point sewer project, Resort Shoreland Rules, LGA.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Mark Hall on January 13-16, 2009 for MACATFO conference; Peder Hovland on December 15-18, 2008 for MN Government IT Conference.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the commissioner minutes of November 25, 2008.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

Commissioners’ Warrants       $   40,712.06

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

2009 BUDGET

Commissioner Arnesen discussed the session he attended at the AMC conference which was called “Show Me the Money” that was delivered by Jim Mulder, AMC Executive Director.  The session consisted of the budget deficit projection of $426 million for the State of Minnesota for end of fiscal year 2009. Arnesen stated that ramification of the County’s budget may need to be addressed, discussed the possibility of a hiring freeze. After discussion, the consensus of the county board was to possible wait on the union contract’s and employee salary adjustments until after January to see what the State outlook is with the deficit.

MERIT STEP INCREASE, TIER III PLAN

Motion was made by Commissioner Todd Beckel to give a one step increase according to the Three-year Tier Plan that was adopted on August 28, 2007 to all eligible employees hired from January 1, 1990 to December 4, 2002 that received a positive performance review, in accordance with the Lake of the Woods County Compensation Plan.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 IRS MILEAGE RATE 

Motion was made by Commissioner Moorman to set the mileage rate at the standard IRS rate for 2009.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES CONTRACT

The board discussed the renewal of the Human Resource Contract with Contractor Wade Johannesen. 

Motion was made by Commissioner Bredeson to renew the Human Resource Contract as presented.  The motion died of a lack of a second.

The board discussed the deficit with Wade and discussed his contract, the possibility of a six (6) month contract until they know where they will be financially later in the year. Wade discussed his concerns of his insurance cost that he needs to renew.  The consensus of the board was for him to renew his insurance and if his contract was canceled then the county would reimburse him for his cost. This was placed on the December 16, 2008 board agenda.

COUNTY PROGRAM AID-(CPA)

County Auditor, John W. Hoscheid discussed the CPA with the board.  He explained that the second payment of $218,000 should be coming on the 15th of the month.

ADOPTION OF 2009 BUDGET AND TAX LEVY

RESOLUTION ADOPTING 2009 BUDGET AND TAX LEVY

Resolution No. 2008-12-01

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel.

WHEREAS, the certified county budget for the year 2009 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2009:

                        Revenue Fund                       $1,247,446

                        Road & Bridge                      $   449,580

                        Welfare                                  $   558,437

                        Total                                       $2,255,463

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2009:

                        Twp Road & Bridge             $  403,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  455,805

$8,500 of which is specifically levied to NW Angle residents and designated as follows: Calcium Chloride ($7,500) and Lighting ($1,000).

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS SUSTAINABILITY FOUNDATION-RESOLUTION OF SUPPORT

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

SUPPORT FOR LAKE OF THE WOODS WATER QUALITY TO BE REFERRED TO THE INTERNATIONAL JOINT COMMISSION FOR EXAMINATION AND REPORT AND THESE BILLS MAY BE REINTRODUCED IN THE 86 LEGISLATIVE SESSION;

Resolution No. 08-12-02

WHEREAS, the Lake of the Woods is the largest lake in Minnesota;

WHEREAS, the health and sustainability of Lake of the Woods is of vital importance to the social and economic sustainable development of Lake of the Woods County;

WHEREAS, the Minnesota Pollution Control Agency has placed Lake of the Woods on its list of impaired waters (2008 303[d] list);

WHEREAS, the Lake of the Woods is a boundary water as defined in the Boundary Waters Treaty of 1909;

WHEREAS, the 1925 Lake of the Woods Convention and Protocol assigned certain water level responsibilities to the International Joint Commission; the International Joint Commission at present has no direct responsibilities for Lake of the Woods water quality but since 1965, has monitored and reported to governments on Rainy River water quality, a major tributary and source of water to Lake of the Woods;

WHEREAS, the International Joint Commission has brought concerns over potentially deteriorating water in Lake of the Woods to the attention of the governments of the United States and Canada and has recommended investigation by the International Joint Commission in cooperation with appropriate agencies, including those from Minnesota, Ontario and Manitoba;

WHEREAS, the International Joint Commission could help coordinate scientific investigation, monitoring and recommended actions across the multiple jurisdictions around the Lake of the Woods to ensure timely and effective investigation;

WHEREAS, Bills HF3991 and SF3712 were introduced into the 85 Legislative Session of the State of Minnesota, seeking resolution that the question of Lake of the Woods water quality be referred to the International Joint Commission for examination and report and these bills may be reintroduced in the 86 Legislative Session;

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS:

THAT, the Lake of the Woods County Board of Commissioners hereby supports that Lake of the Woods water quality be referred to the International Joint Commission for examination and report;

THAT, a copy of this resolution shall be forwarded to the State of Minnesota, the US Department of State, the Lake of the Woods Water Sustainability Foundation

Motion was seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Todd Beckel, Patty Beckel, Bredeson and Moorman.  Voting against: Commissioner Arnesen.

RESOLUTION OF SUPPORT FOR MINNOW DELIVERY TO THE NORTHWEST ANGLE

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 2008-12-03

WHEREAS, Lake of the Woods is the largest lake in Minnesota;

WHEREAS, the health and sustainability of Lake of the Woods is of vital importance to the social and economic sustainable development of Lake of the Woods County

WHEREAS, the Manitoba Fisheries regulations does not allow ground transportation for minnow delivery through Manitoba and back into the United States to the Northwest Angle, located in Lake of the Woods County, State of Minnesota, USA

WHEREAS, Lake of the Woods County Board of Commissioners hereby request that the Manitoba Minister of Fisheries and Oceans, authorizes minnow delivery to the Northwest Angle by licensed Minnesota dealers to licensed Minnesota Minnow retailers

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners request support of this resolution from the International Joint Commission, the State of Minnesota, Lake of the Woods Sustainability Foundation and the US Department of State.

Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

REVIEW OF THE BAUDETTE/LAKE OF THE WOODS AIRPORT/AND ECONOMIC DEVELOPMENT OFFICE

The board reviewed the 2008 profit and loss budget and the 2009 budget for the Baudette/Lake of the Woods Airport and the Economic Development Office.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Revenue                      $  61,631.39

                                                Road & Bridge           $  98,109.72

                                                Co. Development        $    1,245.00

                                                Solid Waste                 $  17,725.58

                                                                                    $178,711.69

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/12/2008 FOR PAYMENT 12/15/2008

     AMOUNT   VENDOR NAME                                                     AMOUNT   VENDOR NAME

          454.41 AMERI PRIDE LINEN & APPAREL SE                   1969.34 AUTO VALUE BAUDETTE

          547.00 BLACKDUCK FIRE & SAFETY EQUIP                     329.41 BOB BARKER COMPANY INC

          683.56 CANON FINANCIAL SERVICES                              3686.01 CENEX CO-OP SERVICES, INC.

        3868.58 ELECTION SYSTEMS & SOFTWARE, I                    558.82 MARK ERICKSON

        2600.00 LEE HANCOCK                                                        4228.54 HEPPNER CONSULTING, INC

          462.25 HOLTE IMPLEMENT, INC                                      1042.77 HOWARD’S OIL COMPANY

        1404.17 WADE JOHANNESEN                                                761.47 LAKEWOOD HEALTH CENTER

        4000.00 LAVALLA SAND & GRAVEL INC                            383.94 LAWSON PRODUCTS, INC.

        1077.07 LOW FOODS                                                             2990.61 LOW HIGHWAY DEPT

        6384.15 MAR-KIT LANDFILL                                                 800.00 KEVIN MCLAIN

          425.00 MN ASSN OF COUNTIES                                         2821.47 MN COUNTIES COMPUTER CO-OP

          777.00 KENNETH MOORMAN                                            5428.22 LAW MOREN

          303.47 MORT’S HEATING INC                                          10788.00 MSOP-MN SEX OFFENDER PRGRM-462

        1021.90 NOBLE THRIFTY WHITE                                          404.68 OFFICE DEPOT

      14000.00 PRO-WEST & ASSOCIATES, INC                              881.36 QUILL CORPORATION

      85106.17 R & Q TRUCKING, INC                                            1748.14 RODERICK RONE JR

        1340.02 ROSEAU COUNTY COOPERATIVE ASSN                303.97 ROY SCHARFENKAMP

        3500.00 SJOBERG’S INC                                                          490.87 T R JOBBING

        1666.07 TOTALL                                                                   1878.33 WIDSETH SMITH NOLTING&ASST INC

        1806.35 WOODY’S SERVICE

56 PAYMENTS LESS THAN  $300       5,788.57

FINAL TOTAL    $178,711.69

Further moved to authorize the payment of the following auditor warrants:

                                                November 26, 2008    $     1,804.28

                                                December 3, 2008       $ 341,648.83

                                                December 6, 2008       $      (203.83)

                                                December 6, 2008       $  170,131.48

                                                December 9, 2008       $1,031,395.91

Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Capital Expenditure Policy

Motion was made by Commissioner Moorman to accept the revised Capital Expenditure Policy dated December 12, 2008 as presented. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

JOINT POWERS AGREEMENT WITH MN SECRETARY OF STATE-SENATOR RE-COUNT

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to sign the Minnesota Secretary of State’s JPA effective November 19, 2008 and expiring January 1, 2009. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS TOURISM BUREAU, EXECUTIVE DIRECTOR, DENELLE CAUBLE

Executive Director, Denelle Cauble met with the board and presented the annual report to the board. Denelle informed the board that she had no update from the Department of Transportation on the Scenic-byway.

Denelle reported that she just received notice from Hoffman/Dale and Swenson, LLC that the bureau is up for an audit this year and verbally requested $2,000 from the county to help with audit expenses.  The board gave no commitment at this time due to possible budget deficit.

ASSISTANT ENGINEER, BILL SINDELIR

Assistant Engineer, Bill Sindelir met with the board requesting approval to set a public hearing for the highway department 5-year construction plan.

Motion was made by Commissioner Todd Beckel to set the public hearing date to receive input on the proposed five-year construction plan for Lake of the Woods County as January 27, 2009 at 11:00 a.m. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote ,was duly carried.

The meeting was called to recess at 10:30 a.m. and reconvened at 10:35 a.m. as follows:

COUNTY SURVEYOR, DONN RASMUSSEN

County Surveyor, Donn Rasmussen met with the board to discuss the process of a boundary commission.  Ida Connix was present and verbally petitioned the county board to move forward with a boundary commission to clear up the boundary line issues that are in questions in Gudrid Township.

Motion was made by Commissioner Arnesen to accept the verbal petition from landowner Ida Connix to establish a boundary commission in Gudrid Township. Motion was seconded by Commissioner Bredeson and the vote carried as follows:  Voting for: Commissioners Arnesen, Patty Beckel, Bredeson and Moorman.  Voting against:  Commissioner Todd Beckel.

The board discussed the re-appointment of the County Surveyor. No action was taken.

CHRISTMAS HOLIDAY

The board discussed the 2008 Christmas Holiday.  The consensus of the board was to leave the holiday as is per the personnel policy.

LESSARD OUTDOOR HERITAGE COUNCIL MEMBERSHIP

The board discussed the Lessard Outdoor Heritage Council that was formed by the legislators and the appointments of the membership on the council with no member being appointed in the entire northern half of the state, leaving that all “unrepresented”.  The board reviewed the draft letter and requested that this letter be sent to the Governor Pawlenty, Senator Saxhaug, Representative Anzelc, Speaker of the House and the Senate Leader.

Motion was made by Commissioner Todd Beckel to approve the letter as presented and authorize Chairman Bredeson to sign.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LAKEWOOD HEALTH CENTER

Contract- home health services

Public Health Director, Michelle Brown met with the board and discussed the Home Health Services Contract.  The board took no action on the contract due to a three (3) percent increase from last year; the board requested that they wanted the same rate as last year’s contract and to see what LakeWood could do with the contract.

GRAND THEATER

Commissioner Todd Beckel informed the board that a board member from the Grand Theater approached him amount the payment that is do on the theater and was possible looking for funding from the county and he also discussed the tax exempt status of the theater.  No action was taken.

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and opened the Planning Commission. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Director, Josh Stromlund presented the final plat of Marina Estates to the Commissioners.  Josh informed the board that the insurance has been secured for the unfinished road; the plat meets all compliances and recommends having the plat approved.

Motion was made by Commissioner Todd Beckel to close the Planning Commissioner at 1:05 p.m. and open the regular meeting.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the final plat of Marina Estates. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

WETLAND CONSERVATION ACT RULES

Land and Water Planning Director, Josh Stromlund presented a resolution to oppose the proposed Wetland Conservation Act Rules to the board.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-12-04

Resolution to Oppose Proposed Wetland Conservation Act Rules

Regarding Mandatory Reporting of Exemptions

WHEREAS,  the Wetland Conservation Act (WCA), including portions of Minnesota Statutes, chapters 103A, 103B, 103E, 103F, and 103G, became effective on January 1,1992 and is administered by local government units (LGU) with technical assistance from Soil and Water Conservation Districts (SWCD) and oversight by the Board of Water and Soil Resources (BWSR); and

WHEREAS,  Minnesota Statutes and current Rule 8420 exempts certain activities from regulation under the WCA and an exemption applies whether or not the LGU has made an exemption determination; and

WHEREAS,  the current Rule 8420 does not require landowners to gain approval or report activities that are exempt from the WCA; and

WHEREAS,  the 1994 and 1996 amendments to the WCA which resulted in the exemptions that are contained in current Rule 8420, and assurances that landowners conducting exempt activities would truly be exempt without additional requirements, was a significant reason for Northern Counties to adopt the WCA; and

WHEREAS,  the BWSR draft Rule 8420 now proposes to require landowners to report all exemptions; and

WHEREAS,  the Rule proposal requires a level of technical expertise that landowners do not possess; and

WHEREAS,  in order to comply with the requirement, landowners will request assistance from the LGU or SWCD; and

WHEREAS,  the amount of technical assistance required will be greater in rural areas, particularly in northern Minnesota where wetlands are abundant; and

WHEREAS,  the current amount of funding provided for implementation of the WCA is insufficient to   effectively implement the program requirements under current rules; and

WHEREAS,  the proposed WCA rule provision to require landowners to report exemptions will result in the increased costs to LGUs without any increase in funding for implementation proposed or likely with a projected $5 Billion state budget deficit; and

WHEREAS,  the proposed Rule language to require landowners to report exempt activities is in direct conflict with Minnesota Statute 103G.2241, subdivision 11 and the intent and spirit of WCA; and

NOW THEREFORE BE IT RESOLVED, Lake of the Woods County opposes any changes to the WCA rules which would require landowners to report exempt activities.

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HIRING FREEZE

Commissioner Arnesen spoke to the board of a possible hiring freeze due the deficit that the State is in. No action was taken at this time.

Old/New Business/other

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy. 

NEW

None

OTHER

Commissioner Patty Beckel:

  1. Informed the board on a meeting she attended with the Wheeler’s Point Sewer District. She reported that there are election issues with the directors of the sewer district and that the County Board can reappoint members of the sewer district, which she will bring back to the board at a later date.
  2. Reported on the Shoreland Rules Update Forum that she attended on December 1, 2008.  She stated that resorts are given special rules for PUDs and density issues.
  3. Attended the Oak Harbor Golf Course meeting, will be holding another meeting for past members, current members and community to attend to see how the area can help keep the golf course here.

Chairman Bredeson

Chairman Bredeson shared a thank-you letter from the Irv Anderson’s family, and distributed minutes from the Bovine TB meeting to the board.

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:38 p.m. and reconvened the Planning Commission.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund, Interim County Attorney, Michelle Moren and Attorney Alan Fish met with the board and presented the final plat of River’s Edge Estate.  Interim County Attorney stated that the deeds are in order and the plat now has public access.  Josh recommended approving the final plat under the condition that the road bond and insurance needs to be in effect for the unfinished road.  

Motion was made by Commissioner Todd Beckel to close the planning commission at 1:45 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the final plat of River’s Edge Estate with the contingent that the road bond and insurance is in effect for the unfinished road. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

UNION AGREEMENTS

The board discussed the union agreements and directed the Labor/Management Committee to meet with the union representatives to discuss the upcoming deficit.

CRIME STOPPERS

Chairman Bredeson shared a letter from the Crime Stoppers requesting support for proclaiming January as Crime Stoppers Month.

Motion was made by Commissioner Todd Beckel to proclaim January as Crime Stoppers Month.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 1:58 p.m. and reconvened at 2:00 p.m. as follows:

PUBLIC HEARING- LAKE OF THE WOODS ORDINANCE REVIEW

Motion was made by Commissioner Todd Beckel to close the regular meeting at 2:01 p.m. and open the Public Hearing for the Lake of the Woods Ordinance Review.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Josh reviewed the consideration of proposed changes to the Lake of the Woods Ordinance.  The board discussed growth management policy as well. 

Commissioner Todd Beckel excused himself from the meeting at 3:00 p.m.

Motion was made by Commissioner Patty Beckel to close the Public Hearing at 3:40 p.m. and open the regular meeting at 3:41 p.m.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:45 p.m.

Attest:                                                                                                 Approved:       December 31, 2008

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Kim Bredeson, Chairman

Commissioner Proceedings

December 16, 2008

The Lake of the Woods County Board met in special session on Tuesday, December 16, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 8:36 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman.  Also present were: Tom Hanson and County Department Heads.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

State of Minnesota Shortfalls

Discussion was had regarding the projected shortfalls from the State of Minnesota.  Commissioner Arnesen shared his viewpoint on how he envisions these reductions and how they may affect Lake of the Woods County.  Indications from the State of Minnesota are a reduction in County Program Aid (CPA) and other sources. 

Comments were received from various Department Heads and the Board was asked “Does the County Board have a plan?”  The consensus of the Board was only to advise the Department Heads and Staff of this issue, and future meetings will determine a plan once the Board receives funding or lack of funding information.

Union Committee Meeting  

The Union Committee met with the board.  The Union Committee agreed to work at the 2008 salary schedule until funding sources are determined.

Non-Union Employees, Elected Officials & Department Heads

The County Board, by consensus, stated that all non-union employees, elected officials and department heads would be working at the 2008 salary rate schedule until funding sources are determined.  

County Surveyor

The County Board discussed the position of County Surveyor and it was noted that there was no contract found on file for the County Surveyor.  The County Board requested the County Auditor, John W Hoscheid to discuss this with the Interim County Attorney and to get a recommendation as to the best way to move forward.  This will be placed on a future board agenda in 2009.            

Human Resource Contract

Human Resource Director, Wade Johannesen met with the board.  Motion by Commissioner Arnesen to renew the Human Resources contract effective January 1, 2009, for 6 months; at the 2008 rate and hours.  In the event the Board terminates said contract prior to the 6 months, Lake of the Woods County will be responsible for reimbursing the “Errors and Omissions Insurance”.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota Housing Finance Agency

Motion was made by Commissioner Todd Beckel to have the County Board Chair sign the Minnesota Housing Finance Agency Request for Proposal for the 2009 Minnesota City Participation Program Contract.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grand Theater

The Grand Theater budget shortfalls were discussed.  There was not action taken at this time and this item will be placed on a future agenda in 2009.

Temporary Hiring Freeze

Motion was made by Commissioner Arnesen to institute a temporary hiring freeze.  The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows:  For:  Commissioners Arnesen, Patty Beckel, Bredeson and Moorman;   Against:  Commissioner Todd Beckel. 

Boundary Commission

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Boundary Commission

Resolution No.  08-12-05

WHEREASthe Lake of the Woods County Board has the authority to establish a Boundary Commission to review property descriptions of disputed areas in their respective jurisdiction per Minnesota Statutes 465.79;

WHEREAS, the Lake of the Woods County Board assigns the duties of the Boundary Commission to the Lake of the Woods Planning Commission and designees and shall be referred to as the “Boundary Commission” for the purposes as set forth;

WHEREAS, the disputed area that the Boundary Commission will be reviewing has been deferred to the Boundary Commission’s judgment to determine;

WHEREAS, the Boundary Commission will have the authority to solicit professional services including but not limited to land surveying and attorney services;

WHEREAS, the costs incurred by the Boundary Commission, including but not limited to, land surveying fees, attorney fees, and per diem shall be assessed to the benefited properties on a per parcel basis per Minnesota Statutes 429;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board hereby establishes a Boundary Commission to resolve property discrepancies as outlined above, and that said Boundary Commission will be dissolved upon completion of their duties.

Motion was seconded by Commissioner Bredeson and the same being put to a vote, carried as follows:  For:  Commissioners Arnesen, Patty Beckel, Bredeson and Moorman;   Against:  Commissioner Todd Beckel.

Motion was made by Commissioner Bredeson to schedule a public hearing on January 27, 2009, at 1:00 p.m. in the Commissioners’ Room of the Lake of the Woods County Government Center to discuss options to correct the boundary issues.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:45 p.m. and reconvened at 2:00 p.m.  Commissioner Arnesen was absent for the remainder of the meeting.

2009 Budget

The County Board discussed the 2009 budget with the Public Works Director, Bruce Hasbargen.  The consensus, of all, was to delete 1 pickup to balance the highway budget.

Further discussion was had by the board reviewing the 2009 budget.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 2:55 p.m.

Attest:                                                                                                 Approved:       December 31, 2008

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Kim Bredeson, Chairman

Commissioner Proceedings

December 31, 2008

The Lake of the Woods County Board met in regular session on Wednesday, December 31, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Vice Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen and Moorman. Absent was:  Commissioner Bredeson.  Also present were: County Auditor, John W Hoscheid; Tom Hanson; Human Resource Director, Wade Johannesen and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with additions:  Wheelers Point Sanitary District Board Members Resolution, State Land Acquisition Resolution, MRCC prioritizing of issues for legislative session and cormorant meeting.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Lorene Hanson to Bloomington on January 13-16, 2009 for MACATFO Conference, Rita Krause to Brainerd on January 7-8, 2009 for Child Support training; John W Hoscheid to Bloomington on January 12-16, 2009 for MACATFO Conference and Shelley Pepera to Brainerd on January 7, 2009 for Child Support training. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Arnesen to approve the commissioner minutes of December 12, 2008 and December 16, 2008.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LakeWood Health Center

Michelle Brown from Lakewood Nursing Service met with the board to discuss the Purchase of Service Agreement between Lake of the Woods County Board and LakeWood Health Center.  Motion by Commissioner Todd Beckel to approve the Purchase of Service Agreement between Lake of the Woods County Board and LakeWood Health Center with approved changes, beginning January 1, 2009 and terminating December 31, 2009; and authorizing Vice Chair Patty Beckel and County Auditor, John W Hoscheid to sign said agreement.  The motion was seconded by Commissioner Moorman and the same being put to vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.  Motion was made by Commissioner Arnesen to approve the following claims against the county:

Commissioners’ Warrants       $ 32,898.80

Commissioners’ Warrants      $ 16,754.46

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Contracts

Motion was made by Commissioner Todd Beckel to approve the following 2009 contract renewals and to authorize Vice Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same:

2009 Contract Renewals between Lake of the Woods County Social Services and:

  1. Lutheran Social Services for the provision of caregiver training and education, respite care and companion services;
  2. Lutheran Social Services of Minnesota for the provision of intensive in-home family based services and CADI/TBI family counseling and training services;
  3. LakeWood Health Center for the provision of housing with services for Alternative Care, Elderly Waiver and Community Alternatives for Disabled Individuals programs;
  4. LakeWood Health Center for the provision of homemaker services, respite care services, companion services and personal care services;
  5. LakeWood Health Center  for the provision of skilled nursing services, home health aide services and in-service education;
  6. LakeWood Health Center for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs;
  7. LakeWood Health Center for the provision of respite care services, companion services and caregiver training and educations services for the waivered programs;
  8. LakeWood Nursing Service for the provision of medication management and medication education for eligible Community Support Program consumers.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Stellher Human Services and Lake of the Woods County Social Services effective January 1, 2009 through June 30, 2009, for the provision of Children’s Mental Health Crisis Services and to authorize Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Surveyor

Interim County Attorney, Michelle Moren met with the board and discussed the position of county surveyor and options for the county.  Michelle Moren recommended having a professional service contract and will research Minnesota Statutes regarding the appointment of a county surveyor.  No action was taken at this time and the Interim County Attorney, Michelle Moren will review and report back to the board in January 2009.

Boundary Commission

Motion was made by Commissioner Arnesen to appoint County Surveyor Donn Rasmussen, Commissioner Elect Tom Hanson, Greg Johnson, Reed McFarlane and Tom Mio as members of the Boundary Commission Board.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Far North Transit

Steve Butler representing Far North Transit met with the board to discuss the 2009 Public Transit Service Agreement and Transit Vehicle Lease Agreement. 

Motion was made by Commissioner Todd Beckel to approve the Transit Vehicle Lease Agreement and the Public Transit Service Agreement between Lake of the Woods County Board and Roseau County Committee on Aging effective January 1, 2009 through December 31, 2009, and authorize Vice Chair Patty Beckel to sign the same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Revenue                              $ 66,085.93

                                                Road & Bridge                   $ 13,700.17

                                                County Development         $   2,255.00

                                                Solid Waste                        $   4,665.58

                                                                                            $ 86,706.68

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/31/2008 FOR PAYMENT 1/02/2009

       AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          489.08 AMERI PRIDE LINEN & APPAREL SE                   1819.55 AMERICAN SOLUTIONS FOR BUSINES

        1600.00 ANOKA COUNTY                                                    3668.64 ED ARNESEN

          672.95 JULIE BERGGREN                                                   1001.27 BRAD’S PLUMBING & HEATING, INC

        1012.60 CLYDEWARNER MFG                                             1425.00 COMMISSIONER OF TRANSPORTATION

        1327.26 CREATIVE FORMS & CONCEPTS INC                     497.57 CUSTOM AUTOBODY AND REPAIR

          527.66 GALL’S, INC.                                                              470.00 GOVERNMENT TRAINING SERVICES

          376.78 GRAINGER, INC                                                         340.00 GREATER NORTHWEST EMS

        1486.15 H & L MESABI                                                           314.30 LORENE HANSON

        1071.36 HOLIDAY INN DULUTH                                           506.01 HOLIDAY INN RIVERCENTRE

        2500.00 KOOCHICHING CO TREASURER                            3747.91 LAKES GAS CO.

          701.50 LAKEWOOD HEALTH CENTER                             1757.48 LOW COUNTY TREASURER

          347.14 LUTHERAN SOCIAL SERVICE OF MN                   3540.00 MAXIMUS, INC

          975.00 MN OFFICE OF ENTERPRISE TECHNO                    735.42 JEROME MOLINE

        5570.96 LAW MOREN                                                         10440.00 MSOP-MN SEX OFFENDER PRGRM-462

          360.00 NORTH EAST TECHNICAL SERVICE,I                  1474.64 NORTHERN OVERHEAD DOOR CO  (DB

          406.19 NORTHERN SPORTS & MACHINE – DB                 3290.57 NORTHWEST ANGLE&ISLAND FREIGHT

          343.92 PITNEY BOWES INC.                                               1587.34 PRO MAC MANUFACTURING LTD

          496.87 GEORGE SWENTIK                                                   604.49 T R JOBBING

          364.41 TRAVELODG MOORHEAD                                   15815.00 UNIVERSITY OF MN

          804.97 US FOOD SERVICE, INC                                          2567.17 WAYNE’S BODY SHOP-DBA

          528.00 WELLS FARGO BANK MINNESOTA, NA               1329.34 WEST GROUP

        3088.33 WIDSETH SMITH NOLTING&ASST INC

37 PAYMENTS LESS THAN  $300       4,723.85

FINAL TOTAL     $86,706.68

Further moved to authorize the payment of the following auditor warrants:

                                                October 28, 2008                    $ 433,942.25

                                                October 31, 2008                    $        280.00

                                                November 7, 2008                  $ 139,451.88

                                                November 8, 2008                  $   46,408.99

The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows:  For:  Commissioners Arnesen, Patty Beckel and Moorman.  Against:  Commissioner Todd Beckel.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution Supporting

Maintenance of Local Title and Registration Services

Resolution No.  08-12-6

WHEREAS, the State of Minnesota established a public/private deputy registrar system to provide citizens convenient locations to conduct title registration services for motor vehicles and DNR recreational vehicles: and,

WHEREAS, the State of Minnesota in 1949 established a user service fee on motor vehicle transactions to be retained by the deputy registrar to defray the cost of providing the local service; and,

WHEREAS, the State of Minnesota has shifted increased costs and responsibilities onto the deputy registrar such as regular replacement schedules of computers and associated electronic equipment, printing of previously supplied state forms, and expanded auditing tasks with additional risks and potential liability that was previously the responsibility of the State; and,

WHEREAS, the State of Minnesota now competes with deputy registrar offices for the retention of some user fees that were traditionally retained primarily by deputy registrars; and,

WHEREAS, collectively the deputy registrar system handles over one billion dollars of state funds for the State of Minnesota annually on a cash basis only with considerable risk whereby dishonored checks are the responsibility of the deputy registrar in the full amount tendered after remitting the bulk of those funds to the State; and,

WHEREAS, the user service fee that should fully support the cost for providing motor vehicle transactions no longer covers the operational costs to maintain most deputy registrar offices.  Public deputy registrars must use property tax levy proceeds to subsidize this service.  Rural areas with lower volumes are in jeopardy of losing service.

NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners supports the State Legislature authorizing the acceptance of more secure alternative payments at deputy registrar offices; and to achieve a greater retention of existing fees or a user service fee increase in the year 2009 to maintain local title and registration service to the citizens of Minnesota.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Government Center – Fire Alarm Quotes

County Auditor, John W Hoscheid, presented a quote from Simplex Grinnell for a relay for the Government Center fire alarm system.  The board discussed the fire alarm system and requested County Auditor, John W Hoscheid to receive additional quotes for the installation of this device and report back to the board.

Fund Transfer

Motion by Commissioner Todd Beckel to authorize a transfer of funds in the amount of $747.40 from the Revenue Fund to the Forfeited Tax Fund to alleviate a deficit balance carried forward over years from the payment of Ditch 2 assessments on forfeited lands with no corresponding revenues from lease or sale of forfeited lands.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LakeWood Regional Healthcare Foundation

County Auditor, John W Hoscheid presented a letter from LakeWood Regional Healthcare Foundation requesting financial support to help provide needed health care facilities and services for the people of our region.  No action was taken.

The meeting was called to recess at 10:20 a.m. and reconvened at 10:30 a.m.

2009 Elected Officials & Department Heads Salaries

Motion by Commissioner Todd Beckel to adopt the County Commissioners salary of $15,300 for year 2009; to adopt the County Board Chair salary of $16,300 for the year 2009 and to adopt a committee meeting per diem of $100 for the year 2009.  The salaries and per diems are remaining the same as the 2008 salary schedule. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                $15,300.00

Todd Beckel                15,300.00

Patricia Beckel             15,300.00

Tom Hanson                 15,300.00

Kenneth Moorman       15,300.00

Board Chair                 16,300.00

Motion by Commissioner Moorman to adopt the following salary schedule, including longevity, for elected officials for year 2009. The salaries are remaining the same as the 2008 salary schedule.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Department Heads:

Dallas Block               $65,314.06

Mark Hall                     49,982.20

John W Hoscheid         57,288.24

Susan Ney                    50,036.20

Motion by Commissioner Arnesen to adopt the following salary schedule, including longevity, for appointed department heads for the year 2009.  The salaries are remaining the same as the 2008 salary schedule.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Appointed Officials – Department Heads:

Wayne Bendickson    $57,362.63

Brent Birkeland           53,389.54

Bruce Hasbargen          92,596.60

Holly House                 23,900.00

Rick Rone                    17,741.00

Josh Stromlund            55,043.33

Nancy Wendler            59,132.63

MN Rural Counties Caucus

Correspondence from Dan Larson, MN Rural Counties Caucus (MRCC) asking counties to prioritize MRCC issues for the upcoming legislative session was discussed and a list of priorities were itemized. 

State Land Acquisition    

Discussion was had regarding the Dean Bernard land acquisition by the State of Minnesota Department of Natural Resources.  A resolution stating the same was discussed with no action taken at this time.  County Auditor, John W Hoscheid was requested to write a letter and ask the State of Minnesota Department of Natural Resources and Dean Bernard to attend the January 13, 2009 regular scheduled board meeting.

Cormorant Meeting Date

There was discussion to have another cormorant meeting with the Minnesota Department of Natural Resources.  No action was taken at this time.   County Auditor, John W Hoscheid was requested to contact the State of Minnesota Department of Natural Resources and set a date for a conference call or meeting with them and was to report back to the board.

Drainage Authority – County Ditch 1

Motion was made by Commissioner Todd Beckel to close the regular session at 11:00 a.m. and open the Drainage Authority meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  Those attending the meeting were:  Commissioners Arnesen, Patty Beckel, Todd Beckel and Moorman.  Also attending were:  Public Works Director, Bruce Hasbargen; County Auditor, John W Hoscheid; Interim County Attorney, Michelle Moren; John Oren; Milo Ravndalen and local citizens of Lake of the Woods County.

Public Works Director, Bruce Hasbargen explained the history of the County Ditch 1 and the current issue on the property of Milo Ravndalen.  The board referenced a letter from Kurt Deter, Rinke Noonan – Attorneys at Law, which was discussed at a previous board meeting.  This letter stated that under MN Statutes §103E, no work can be done on a county ditch project that has not been authorized by the Drainage Authority.  Under MN Statutes §103E.011, the Drainage Authority is the only one who has the ability to make orders to construct and maintain drainage systems.  Under MN Statutes §10E.081, Subd.2, a person may not willfully obstruct or damage a drainage project or system. 

Discussion was had with options for Milo Ravndalen to comply with and to restore the Ditch 1 to the satisfaction of the Public Works Director and the Ditch Authority.  A date will be set no later than Tuesday, March 31, 2009, for the Ditch Authority to meet and discuss funding options.

Motion was made by Commissioner Todd Beckel to close the Drainage Authority meeting at 11:50 a.m.  The motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The regular meeting reconvened at 11:51 a.m.

Wheelers Point Sanitary District Board Members Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution for

Election of Wheelers Point Sanitary District Board Members

Resolution 08-12-7

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Allan Thompson and Ron Stauss for a term to expire January 2, 2012, and Kent Spears and Brian Ney for a term to expire January 3, 2011.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.  

New:

There were no new updates at this time.

Committee Meeting Reports:

Commissioner Todd Beckel gave an update on the Northwest Regional Radio Board meeting and the Minnesota Board of Soil and Water Resources meetings he attended this month. The board also discussed the StoneGarden grant that the County is participating in.

Other – Bredeson Resolution:

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution

Recognizing Years of Service

Resolution No.  08-12-8

WHEREAS:  Commissioner Bredeson has served the residents of Lake of the Woods County for the last six years as Commissioner for District two (2);

WHEREAS:  Commissioner Bredeson will be retiring from county service, effective January 5, 2009;

NOW, THEREFORE, BE IT RESOLVED:  that the County Board of Commissioners extends its deepest appreciation to Commissioner Bredeson for his years of service.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Correspondence:

Correspondence was read and discussed:

  1. Minnesota Department of Natural Resources in reference to Notice of Sale of State Metallic Minerals Leases
  2. Minnesota Board of Water & Soil Resources in reference to Drainage Records Modernization Grants
  3. Minnesota Department of Revenue in reference to the Unallotment of Aids/Credits Impacting Lake of the Woods County

Adjournment

With no further business before the board, Vice Chair Patty Beckel adjourned the meeting at 1:20 p.m.

Attest:                                                                                                 Approved:       January 6, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, Chair