MINUTES & AGENDAS
December, 2016
Commissioner Proceedings
December 13, 2016
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 13, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Thomas Hanson and Buck Nordlof. Absent: Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Proclamation Day for Human Services Worker Day, Human Resources, and Line Workers School.
Approval of Minutes
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of November 29, 2016.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval for claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims: Commissioners Warrant’s $14,051.07, Commissioners Warrant’s $3,043.41, Commissioners Warrant’s $5,492.23.
Sanford Medical Center
Social Service Director, Amy Ballard met with the board requesting approval to enter into a Purchase of Services Agreement with Sanford Medical Center, dba Sanford Behavioral Health Center for mental health personnel.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to enter into a Purchase of Service Agreement with Sanford Medical Center, dba Sanford Behavioral Health Center for mental health personnel effective January 1, 2017, through December 31, 2017, in the amount of $9,442 per month, and authorize Chairman Moorman and Social Services Director, Amy Ballard to sign.
Proclamation
Social Service Director, Amy Ballard met with the board and presented a Proclamation from Governor Dayton proclaiming Wednesday, December 14, 2016 as County Tribal and State Health and Human Services Worker Day. The board thanked the Social Service Department for their hard work and appreciates what they do.
AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $43,418.71, Road & Bridge $39,035.27, County Devel.$4,414.50 Nat Resc.Enhanc $650.50, Solid Waste, $33,172.63, EDA, $7,453.67.
WARRANTS FOR PUBLICATION
Warrants Approved On 11/28/2016 For Payment 11/30/2016
Vendor Name Amount
Hoffman, Philipp & Knutson, PLLC 15,300.00
Lakewood Health Center 4,139.84
Marco Technologies LLC 4,691.81
Midwest SteepleJacks Inc 9,430.00
33 Payments less than 2000 13,408.63
Final Total: 46,970.28
Further moved to authorize the payment of the following auditor warrants: November 30,2016 – $18,944.12, December 5, 2016 – $424,250.75, December 6, 2016 – $103,075.07.
Mighty Duck Grant Program
County Auditor/Treasurer Lorene Hanson met with the board and presented the Mighty Ducks Grant letter and Affidavit of Project Completion to receive funding in the amount of $400.000.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson, as appointed Fiscal Officer for the Mighty Ducks Grant Program and to sign the Affidavit of Project Completion form.
Land Donation
County Auditor/Treasurer, Lorene Hanson met with the board and informed them that the Land Donation closing is set for December 19, and the total cost of closing is $2,122.00.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign the closing papers and approve the closing cost of $2,122.00 from the revenue fund.
2017 Salaries
County Auditor/Treasurer, Lorene Hanson met with the board and presented the following for approval:
Resolution
The following resolution was proposed by Commissioner Buck Nordlof, seconded by Commissioner Tom Hanson and carried unanimously to approve the following resolution:
A Resolution Establishing Minimum Salaries
for Elective Offices
Resolution No. 16-12-01
WHEREAS, M.S. 388.18, Subd. 1(a), M.S. 384.151, Subd. 1(b), M.S. 386.015, Subd. 2(b), M.S. 387.20, Subd. 2(b) and M.S. 385.373, Subd. 1(b) requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following.
THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2017.
County Attorney $4,000.00
County Auditor/Treasurer $4,000.00
County Recorder $4,000.00
County Sheriff $4,000.00
Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment
2017 Elected Officials & Non-Elected Department Heads Salaries
Motion was made by Commissioner Tom Hanson to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $300.00 for the year 2017; and to adopt a committee meeting per diem of $100.00 for the year 2017. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Elected Officials – Commissioners:
Ed Arnesen $17,700.00
Cody Hasbargen 17,700.00
Kenneth Moorman 17,700.00
Buck Nordlof 17,700.00
Jon Waibel 17,700.00
Board Chair 18,700.00
Motion was made by Commissioner Buck Nordlof to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2017. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
Motion was made by Commissioner Buck Nordlof to adopt the following Elected Officials salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2017. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Elected Officials – Department Heads:
County Sheriff Gary Fish $78,748.80
County Aud/Treas Lorene Hanson 77,126.40
County Recorder Susan Ney 65,332.80
County Attorney James Austad 101,192.00
Motion was made by Commissioner Tom Hanson to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2017. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.
Non-Elected – Department Heads:
Assessor MaryJo Otten $74,380.80
MIS Director Peder Hovland 68,868.80
Public Works Tim Erickson 99,590.40
Land/Water Josh Stromlund 74,380.80
Social Service Amy Ballard 73,881.60
Motion was made by Commissioner Patty Beckel to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2017. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.
Non-Elected – Department Heads:
Veterans Service Rick Rone $22,505.60
Human Resources Karen Ose 39,973.44
Salary Adjustment, as agreed upon per Union Contract
Motion- Highway Union
Motion was made by Commissioner Buck Nordlof to adjust all full time Highway Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2017. Motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
Salary Adjustment, as agreed upon per Union Contract
Motion- Solid Waste Union
Motion was made by Commissioner Patty Beckel to adjust all full time Solid Waste Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed, effective January 1, 2017. Motion was seconded by Buck Nordlof and the same being put to a vote, was unanimously carried.
All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment
(Excluding Elected and Non-Elected Department Heads)
Motion- Non-Union
Motion was made by Commissioner Buck Nordlof to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2017. Motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
Health Insurance
Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to set the 2017 county contribution for family health insurance up to $1,165 per month and single health insurance up to $815.00 per month. The public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account up to IRS Caps.
2017 Board Meeting Dates
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the 2017 Board meeting dates as follows:
January 2017
Tuesday, January, 3 9:00 a.m. Government Center, Commissioners Room Tuesday, January, 10 9:00 a.m. Government Center, Commissioners Room Tuesday, January, 24 9:00 a.m. Government Center, Commissioners Room February 2017
Tuesday, February, 14 9:00 a.m. Government Center, Commissioners Room
Tuesday, February, 28 9:00 a.m. Lake of the Woods School
March 2017
Tuesday, March, 14 9:00 a.m. Government Center, Commissioners Room Tuesday, March, 28 9:00 a.m. Government Center, Commissioners Room April 2017
Tuesday, April 11, 9:00 a.m. Government Center, Commissioners Room
Tuesday, April 25, 9:00 a.m. Government Center, Commissioners Room
May 2017
Tuesday, May, 9 9:00 a.m. Government Center, Commissioners Room Tuesday, May, 23 9:00 a.m. Government Center, Commissioners Room June 2017
Tuesday, June, 13 9:00 a.m. Government Center, Commissioners Room
Tuesday, June, 13 6:00 p.m. Board of Equalization Meeting
Tuesday, June, 20 10:00 a.m. NWA
Tuesday, June, 27 9:00 a.m. Government Center, Commissioners Room
July 2017
Tuesday, July, 11 9:00 a.m. Government Center, Commissioners Room Tuesday, July, 25 9:00 a.m. Government Center, Commissioners Room August 2017
Tuesday, August, 8 9:00 a.m. Government Center, Commissioners Room
Tuesday, August, 22 9:00 a.m. Government Center, Commissioners Room
September
Tuesday, September, 12 9:00 a.m. Government Center, Commissioners Room Tuesday, September, 26 9:00 a.m. Government Center, Commissioners Room October 2017
Tuesday, October, 10 9:00 a.m. Government Center, Commissioners Room
Tuesday, October, 24 9:00 a.m. Government Center, Commissioners Room
November 2017
Tuesday, November, 14 9:00 a.m. Government Center, Commissioners Room Tuesday, November, 28 9:00 a.m. Government Center, Commissioners Room December 2017
Tuesday, December, 12 9:00 a.m. Government Center, Commissioners Room
Tuesday, December, 12 6:00 p.m. TNT Meeting
Thursday, December, 28 9:00 a.m. Government Center, Commissioners Room
LAKE OF THE WOODS COUNTY COMMISSIONERS MAY BE ATTENDING THE FOLLOWING:
AMC LEADERSHIP CONFERENCE- Nisswa April 6& 7
JOINT LEGISLATIVE CONFERENCE- St. Paul- February 16-17
AMC DISTRICT 2 MEETINGS- Bemidji- June 14 & October 25-
AMC POLICY COMMITTEE- Breezy Point -September 14-15
AMC ANNUAL CONFERENCE-St. Cloud- December 3-5
LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS
Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Tuesday of each month at
6:00 p.m. in the Commissioners Room at the Government Center
Organizational Meeting
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to set January 3, 2017 as Lake of the Woods County Board Organizational Meeting.
GREAT NORTHERN TRANSMISISON LINE
Jim Atkinson, Project Manager from Minnesota Power met with the board and updated them on the progress of the line. The project is set to begin on January 2, 2017.
Recess
The meeting was called to recess at 9:56 a.m. and reconvened at 10:02 p.m.
Assessor
County Assessor, Mary Jo Otten met with the board requesting approval to advance Appraiser Trainee, Whitnie Reasy from Appraiser Training to Appraiser for she has passed all requirements for an Appraiser. She would like her to advance to the Appraiser position, effective October 19, 2016.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Whitnie Reasy advancement from Appraiser Training to Appraiser effective October 19, 2016 at grade 13, step 1, 289 points, $21.20 per hour.
SHERIFF
County Sheriff, Gary Fish met with the board requesting authorization to purchase an Intake Record Book for prisoner’s records. The cost of the book is $600.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the purchase a book for” Intake Record” for prisoners in the amount of $600.00 from the Sheriff’s budget.
Tower Lease
County Sheriff, Gary Fish met with the board and informed them that nothing has been settled on the tower lease cost from Wikstorm, the State Planner stated that there should be no cost associated with the lease and he will look into.
LineWorkers School
Commissioner Hanson informed the board that the EDA is placing a bid in the paper for Snow Removal at the School for 2016-2017.
HUMAN RESOURCES
Human Resource Director, Karen Ose met with the board to inform the board that an offer was accepted by Savanna Slick for the Human Resources Director position. The positon is graded at 16, points 369, step1, at $25.09 per hour. Savanna will work December 21 and 22 and official take over on January 4, 2017.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to hire Savanna Slick as Human Resource Director, effective January 4, 2017, at grade 16, step 1, $25.09, points 369.
OLD/NEW BUSINESS
The board requested that the File of Life and Government Center Remodeling be removed from Old/New Business.
CARTWAY HEARING
Byron Tviet met with the board to discuss his Petition for a Cartway that he filed with the County Auditor/Treasurers Office on December 6, 2016.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to set a Cartway Hearing as follows:
COUNTY OF LAKE OF THE WOODS
ORDER SETTING A PUBLIC HEARING UPON PETITION
REQUESTING THE ESTABLISHMENT OF A CARTWAY
The County of Lake of the Woods has received a Petition for the Establishment of a Cartway. A copy of the Petition is attached to and made part of this Order.
The Petitioner seeks to establish a cartway pursuant to Minnesota Statute 164.08. The description of the proposed cartway is:
Government Lots Two (2) and Three (3); and Southeast Quarter of the Northwest Quarter (SE1/4NW1/4), all located in Section Thirty (30); Township One Hundred Sixty-Three (163) North, Range Thirty Four (34) West of the 5th Principal Meridian, Minnesota.
The description of the individual tracts of land over which the proposed cartway would pass is:
Half (1/2) mile West of Co. Rd 17 on North side of Section 30 of Lakewood Township.
Minnesota Statute 164.08, subd. 2(a), requires a town board, or a county board acting in lieu of a town board, to establish a cartway at least two rods wide connecting a petitioner’s land to a public road if a petition is presented by the owner of a tract of land containing at least five acres who has no access thereto except over lands of others.
Minnesota Statute 164.08, subd. 2(a), says that the town board may select an alternate route other than that petitioned for if the alternate route is deemed by the town board to be less disruptive and less damaging to the affected landowners and in the public’s best interest.
The same statute says that the town board shall assess damages to landowners affected by the establishment of the cartway pursuant to Minnesota Statute 164.07, subd. 5, which directs the town board to (1) determine the money value of any detriment that the cartway’s establishment might cause to an affected landowner, (2) determine the money value of any benefit that the cartway’s establishment might cause to an affected landowner, and (3) award the affected landowner the difference (if any).
Minnesota Statute 164.07, subd. 4, allows the town board to direct that a survey be made if necessary.
Minnesota Statute 164.08, subd. 2(c), says that the cartway petitioner shall pay all damages before the cartway is opened, and that those damages include (1) compensation (if any) awarded to affected landowners and (2) any costs the town incurs for professional and other services, hearing costs, administrative costs, recording costs, and other costs and expenses incurred by the town in connection with the proceedings.
IT IS ORDERED pursuant to Minnesota Statutes 164.08 and 164.07 that:
- A hearing upon the attached Cartway Petition shall be held at the Lake of the Woods County Government Center in Baudette, Minnesota on January 10, 2017 at 1:00 p.m.
- The purpose of the hearing shall include, but is not limited to, determining:
- Whether the Petitioner is entitled to a cartway under Section 164.08, subd. 2;
- If so, whether the cartway should be located where requested and to the width requested, or whether it should be located at an alternate route or if at a different width (but at least two rods wide);
- What damages, if any, must the Petitioner pay to affected landowners for the establishment of the cartway;
- What other damages have been incurred or likely will be incurred by the County in connection with the establishment of the cartway; and
- Any other issue or matter that might relate to the cartway petition.
- The petitioner shall:
- Cause personal service of this Order and the Cartway Petition to be made upon each owner and occupant of land over which or adjacent to which the proposed cartway would pass, and upon each person whose land would be reasonably expected to be affected by the establishment of the proposed cartway;
- Post a copy of this Order and the Cartway Petition at the County’s posting places;
- Accomplish items 3(a) and 3(b) at least ten days before the cartway hearing; and
- Submit to the Town an affidavit, prior to the hearing, showing that items 3(a)-(c) have been accomplished.
All persons who wish to be heard on any of the issues identified above, or on any other issue or matter relating to the Cartway Petition, should appear at the hearing and be prepared to offer or present any testimony, evidence, opinions, or views that they may have.
Affected landowners are hereby notified, pursuant to Minnesota Statute 164.07, subd. 2, that they are entitled to judicial review if the cartway is established, but that to do so they must follow all of the procedures set forth in Minnesota Statute Section 164.07, subd. 7, including but not limited to serving and filing a notice of appeal within 40 days after the filing of the award of damages, and within ten days after the filing of the award of damages if they wish to delay the opening or construction of the cartway, together with an approved bond of not less than $250.
COUNTY OF LAKE OF THE WOODS
_________________________________
By: Kenneth Moorman
Its: Chairman of the Board
Land and Water Planning Office
Land and Water Planning Director, Josh Stromlund met with the board and presented the proposed Fish House Provisions Ordinance to the board. Josh in formed the board that the Planning Commission held a public hearing to review the proposed ordinance and recommends approval.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to adopt the Fish House Ordinance as follows:
Fish House Provisions
Section 108
Definitions to be added
Fish House – A portable structure, constructed and maintained for the purpose of providing shelter during ice fishing that must be placed on the ice at least once during the winter season.
Fish House, Dead Storage – Fish houses which are not used as temporary residences during the off season.
Fish House, Live In – Fish houses which are used as temporary residences during the off season.
Fish House Park – A lot or parcel used for the storage of more than five (5) Live-in fish houses.
Section 402.1 (new)
Fish House Regulations
Lake of the Woods County has established the following regulations governing the dead storage and live-in status of fish houses in the County. All fish house activities must conform to the provisions as outlined below:
Requirements
The provisions of this Section must be adhered to unless a variance is granted as per Section 1203 of this Ordinance.
- Dead Storage Fish Houses
- Must be setback in accordance with Section 503 of this Ordinance.
- Must be accessible to emergency vehicles.
- A Conditional Use Permit is not required for the outdoor storage of up to five (5) fish houses provided that only two (2) are visible and they must be treated to reduce visibility as viewed from public waters, public roads, and adjacent properties by vegetation assuming summer leaf-on conditions, increased setbacks or be of earth tone colors.
- A Conditional Use Permit is limited to and required for parcels zoned as a Residential (R1), Rural Residential (R2), or General Use Zoning District, unless previously approved, providing for the outdoor storage of more than five (5) fish houses.
- Live-in Fish House
- A Land Use Permit may be required if not a temporary structure, as defined in Section 108 of this Ordinance.
- Fish House Park
- Shall be processed as a Planned Unit Development (PUD) and be platted in accordance with Section 1105. In addition to the requirements outlined in Article X, of this Ordinance, the follow shall apply:
General
- Fish houses and other structures in a fish house park (FHP) must be setback in accordance with Section 503 of this Ordinance.
- In a FHP, an adequate number of fly-tight, watertight and rodent-proof containers must be provided for all garbage and refuse. Garbage must be collected for disposal as often as necessary to prevent nuisance conditions and at least once each week.
- FHPs must be maintained free of accumulations of debris or material which may provide rodent harborage or breeding places for insect pests. Areas in FHPs must be maintained free of growths of noxious weeds.
- All walkways, drives, and commonly used areas in FHPs must be provided with adequate night lighting.
- In a FHP, bottled gas cylinders must be firmly mounted in an upright position and must not be located within 5 feet of any fish house door, unless the mounting brackets are part of manufacture’s design.
- In a FHP, fuel oil storage tanks must be securely fastened in place and fuel oil tank stands must be constructed of a noncombustible material. Fuel oil tanks must be located at least 5 feet from any fish house exit.
- Domestic animals or pets must not be allowed to run at large or cause any nuisances within a FHP. Any kennels, pens or other facilities provided for animals must be maintained in a sanitary condition.
- A maximum speed limit of 10 miles per hour must be clearly posted throughout the FHP.
- Vehicle parking on a public highway, street, or alley is prohibited in a FHP.
Spacing
- Each fish house site must face or be next to a driveway or clear unoccupied space at least sixteen (16) feet wide. That space must have unobstructed access to a public highway, street, or alley.
- Space between the fish houses may be used for parking vehicles and other property not attached to the fish house.
- Minimum site size of 2,000 square feet for each fish house with a minimum width of fifty (50) feet.
Water Supply
- The water supply system, in a FHP, must meet all applicable Minnesota Department of Health (MDH) requirements for public water supplies (Minnesota Rules, Chapter 4720) and water wells (Minnesota Rules, Chapter 4725).
- Water must be available within 400 feet of every fish house.
- A minimum supply of seventy-five (75) gallons per day for each fish house shall be provided.
- Minimum water riser pipe size is 3/4 inch; water riser and sewer riser must be constructed of approved materials and separated by at least ten (10) feet.
- All plumbing must be installed in accordance with the Minnesota Plumbing Code, Chapter 4715.
Sewage Disposal
- All sewage and waste water, in a FHP, must be discharged into an approved municipal sewage system if one is available or an individual on-site sewage treatment system that meets the requirements of the Lake of the Woods County Subsurface Sewage Treatment System Ordinance.
- Each fish house site shall have a 4 inch minimum diameter sewer riser pipe. The sewer riser must be capped when a site is not occupied by a fish house. Surface drainage must be directed away from the riser, the riser pipe must extend at least four (4) inches above ground elevation.
- Toilet and shower facilities must be provided in all FHPs which harbor any fish house which is not equipped with toilet and bathing facilities. Toilet and shower facilities shall be adequately heated, ventilated and lighted and have durable, washable, floors, walls, and ceilings and meet ADA requirements. Toilet facilities must be provided within four-hundred (400) feet of any fish house and as follows:
- Two (2) toilets are required for up to fifteen (15) fish houses
- Three (3) toilets are require for more than fifteen (15) fish houses
- FHP areas harboring fish houses with self-contained waste water tanks must provide a sanitary dumping station in the ratio of one (1) sanitary station for each one-hundred (100) sites. Sanitary stations must be adequately screened and located at least fifty (50) feet from any FHP site.
Storm Shelters
- A FHP with less than ten (10) fish houses must provide a plan for the evacuation and sheltering of the residents of the park in times of severe weather such as tornadoes, high winds, or floods. The shelter or evacuation plan must be conspicuously posted in the park and the park owner must provide each resident with a copy of the approved shelter or evacuation plan.
- A FHP with ten (10) or more fish houses must provide an approved shelter or an approved evacuation plan for the residents of the park in times of severe weather such as tornadoes, high winds, or floods. The shelter location or evacuation plan must be conspicuously posted in the park and the park owner must provide each resident with a copy of the approved shelter location or evacuation plan.
- The storm shelter shall be constructed to meet the Department of Labor and Industry (DOLI) standards, see Minnesota Rules Chapter 1370 for requirements.
4-HORSE CLUB HORSE CLUB
Jen Strohl, from the 4-Horse Club met with the board requesting assistants with the Horse Arena. Jen explained that the Arena is part of the Fair Grounds and the Fair board allows the 4-H Horse Club to use the arena in return that the club maintains it. The board reviewed the handout from Jen on the issues and the drainage plan and requested that Public Works Director, Tim Erickson look at it and give his recommendation on what could be done to help with the drainage issues.
RECESS
The meeting was called to recess at 11:20 a.m. and reconvened at 11:32 a.m. as follows.
JEFF POOLMAN
Jeff Poolman met with the board requesting that a parcel of land that he owns be removed from Judicial Ditch 28. Chairman Moorman explained the process that he would have to take to get his parcel removed and the cost associated with this request that he would have to pay. After hearing the process and cost to proceed, Jeff asked the board to disregard his request.
CONTRACTS
County Auditor/Treasurer, Lorene Hanson and County Attorney, James Austad met with the board to discuss the renewal of North Country Joint Powers Agreement with Hubbard and Clearwater Counties and Purchase of Service Agreement with LakeWood Health Center.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the North Country Joint Powers Agreement with Hubbard and Clearwater Counties effective January 1, 2017 thru December 31, 2020 and Purchase of Service Agreement with LakeWood Health Center, for Community Health Services effective January 1, 2017 and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign.
Recess
The meeting was called to recess at 12:55 a.m. and reconvened at 6:04 p.m. as follows:
TRUTH-N-TAXATION
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 6:05 p.m. and open the Public Hearing for Truth-N-Taxation. Present were: Commissioner’s Beckel, Moorman, Hanson and Nordlof. Absent: Arnesen. Also present were, County Auditor/Treasurer, Lorene Hanson, County Assessor, MaryJo Otten and Woody Fiala.
Public Hearing
The board reviewed the New Construction for 2016, reviewed the Proposed 2017 County Budget and Tax Levy.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the Public Hearing at 6:32 p.m. and open the regular meeting as follows:
Resolution
Resolution Adopting
Certified 2017 Budget and Tax Levy
Resolution 2016-12-02
The following Resolution was proposed and moved for adoption by Commissioner Patty Beckel:
WHEREAS, the Proposed County Budget for the year 2017 has been reviewed by the Lake of the Woods County Board of Commissioners; and
NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2017:
Revenue Fund $ 1,607,395
Road & Bridge Fund $ 339,580
Social Services Fund $ 603,935
Economic Development Authority Fund $ 60,000
2017 Proposed Budget and Tax Levy $ 2,610,910
BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2017:
Twp Road & Bridge $ 437,555*
Twp Fire – Baudette $ 30,000
Twp Fire – Williams $ 30,159
Twp Fire – NW Angle $ 6,500
Total $ 504,214
2017
* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (425,555+12,000=437,555)
The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.
RECESS
With no further business before the board, Chairman Moorman called the meeting to recess at 6:35 p.m.
Attest: December 29, 2016
__________________________________ _________________________________
County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman
============================================================================================================================================================================
Commissioner Proceedings
December 29, 2016
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 29, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Thomas Hanson, Ed Arnesen and Buck Nordlof. Absent: Patty Beckel. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: December 7, 2016 Special Session and GIZIIBII.
Approval of Minutes
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of December 7 and 13, 2016.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval for claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $28,736.79, Commissioners Warrant’s $3,822.66, Commissioners Warrant’s $16,218.62, Commissioners Warrant’s $9,884.61.
MCIT
County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that MCIT will be holding a webinar on January 19, 2017 at 2:00 p.m.
AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of the following claims:
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:
Revenue $144,568.71
Road & Bridge $143,335.38
Natl Resc Enhanc $ 4,800.00
Solid Waste $ 18,903.44
EDA $ 320.00
WARRANTS FOR PUBLICATION
Warrants Approved On 12/29/2016 For Payment 12/30/2016
Vendor Name Amount
Compass Minerals America 4,108.06
Federal Signal Corporation 12,016.00
Gooderum/Richard 2,239.17
Lakewood Health Center 30,241.60
Liberty Tire Recycling, LLC 4,572.18
LOW Highway Dept 40,602.52
LOW Soil & Water Cons. Dist. 20,035.50
Msop-Mn Sex Offender Prgrm-462 2,257.00
Olson/George 8,600.00
Roseau County Highway Dept 96,560.38
STATE OF MINNESOTA 2,000.00
Titan Machinery – Roseau 26,500.00
University Of Mn 8,610.12
University of North Dakota 2,110.00
Widseth Smith Nolting&Asst Inc 9,487.63
Ziegler, Inc 7,302.44
65 Payments less than 2000 34,684.93
Final Total: 311,927.53
Further moved to authorize the payment of the following auditor warrants: December 14, 2016, $259,104.39- December 16, 2016 $363,189.66- December 21, 2016 $12,477.32.
IRS Mileage Rate
Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to set the 2017 mileage rate at the IRS Standard Rate. (It was noted that the Internal Revenue Service issued a .53.5 cents per mile for business miles beginning January 1, 2017 for the standard rate.)
Gambling Permit
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Northwest Minnesota Fraternal Order of Police to conduct an off site raffle at Sportsman’s Lodge.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the off-site raffle which will be held on February 27, 2017 at Sportsman’s Lodge, for the Northwest Minnesota Fraternal Order of Police Lodge #8.
Wheelers Point Sewer District Appointments
County Auditor/Treasurer, Lorene Hanson met with the board and requested approval for re-appointment for the Wheelers Point Sewer District for Brian Ney and Kent Spears.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to appoint Brian Ney to the Wheelers Point Sewer District Board for a three year term beginning January 3, 2017 thru January 2, 2020 and to appoint Kent Spears to the Wheelers Point Sewer District Board beginning January 3, 2017 thru January 2, 2020.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to remove School Choice Week from the agenda item and place in Correspondence.
CORRESPONDENCE
The board acknowledged the following correspondence: MN Department of Health and School Choice Week Proclamation.
LAND AND WATER PLANNING
Land and Water Planning Director, Josh Stromlund met with the board to inform them that SWCD was awarded a grant to undertake the One Watershed One Plan planning process which is anticipated to last approximately 18-24 months. As part of the planning process, a planning work group has been established which is comprised of staff from SWCD, Lake of the Woods County, the Districts Watershed. A policy committee will be established which will be comprised of county board members, SWCD Supervisors and Watershed District Managers.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the One Watershed One Plan Memorandum of Agreement and authorize Chairman Moorman and Land and Water Planning Director, Josh Stromlund to sign.
Recess
The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m.
HEADWATERS REGIONAL DEVELOPMENT
HRDC Economic Development Director, Ryan Zemek met with the board and reviewed the 2016 Comprehensive Development Strategy with the board.
Resolution
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following resolution and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign:
Resolution
The following resolution was offered by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following:
Headwaters Regional Development Comprehensive Economic Development Strategy
Resolution No. 2016-12-04
WHEREAS; Lake of the Woods county is recognized by the Economic Development Administration as a redevelopment area with special needs for economic development assistance; and
WHEREAS, the Headwaters Regional Development Commission is an Economic Development District by the Economic Development Administration to provide planning and economic development assistance; and
WHEREAS, the Lake of the Woods County Board of Commissioners actively supports and currently participates in the economic development district activities of the Headwaters Regional Development Commission; and
WHEREAS, the Headwaters Regional Development Commission has prepared a Comprehensive Economic Development Strategy in cooperation with businesses, communities, and economic development organizations in lieu of a separate county Comprehensive Economic Development Strategy.
NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners approves of the Comprehensive Economic Development Strategy as submitted on this date.
YEARS OF SERVICE RECOGNITION
Resolutions
The following resolution was offered by Commissioner Moorman and moved for adoption:
Recognition of years of service
Thomas Hanson
Resolution 2016- 12-05
Whereas: Tom Hanson has served the constituents of District 2 since 2008;
Whereas: Tom Hanson devoted many hours for Lake of the Woods County residents on serving as County Commissioner and other appointed committees;
Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Tom Hanson for his dedicated service and best wishes to him;
The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
The following resolution was offered by Commissioner Moorman and moved for adoption:
Recognition of years of service
Patty Beckel
Resolution 2016 – 12-06
Whereas: Patty Beckel has served the constituents of District 4 since 2005;
Whereas: Patty Beckel devoted many hours for Lake of the Woods County residents on serving as County Commissioner and other appointed committees;
Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Patty Beckel for her dedicated service and best wishes to her;
The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Adjournment
Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to call the meeting adjourned at 10:48 p.m.
Attest: January 10, 2017
__________________________________ _________________________________
County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman