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COUNTY BOARD

December 13, 2022

 December 13,2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, December 13, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Joe Grund, Cody Hasbargen, and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson.  Absent: Commissioner Jon Waibel.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Add: MCIT Correspondence, Greater Minnesota Correspondence, AMC Resolution. Remove: 2022 EMPG Grant.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the minutes from November 29, 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrants $16,757.30; Commissioners Warrants $3,650.15; Commissioners Warrants $14,640.36.

Meridian Services, Inc. Purchase of Services

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the renewal of the purchase of services agreement between Lake of the Woods County, by and through its local social services agency, and Meridian Services, Inc. and for Chair Buck Nordlof and Social Services Director Amy Ballard to sign the same.

Department of Human Services-Children’s Mental Health Screening Agent

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the Children’s Mental Health Screening Grant renewal and for Social Services Director Amy Ballard to sign the same.

Auditor/Treasurer

Claims

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously with Commissioner Joe Grund abstaining to approve the claims against the County as follows: Revenue $49,064.86; Road & Bridge $146,568.69; County Development $1,875.00; Joint Ditch $4,360.00; Solid Waste $28,525.55; EDA $1,701.31. 

WARRANTS FOR PUBLICATION

Warrants Approved On 12/13/2022 For Payment 12/16/2022

Vendor Name Amount

Auto Value Baudette 2,718.82

Business Essentials 3,109.00

Cenex Co-Op Services, Inc. 21,102.02

Compass Minerals America 10,024.95

Counties Providing Technology 4,086.00

Extreme Duty Ironworks 3,146.00

Hoffman, Philipp & Martell, PLLC 5,585.00

Howard’s Oil Company 6,999.14

Integris LLC 2,041.01

LOW Highway Dept 6,748.75

Mar-Kit Landfill 13,472.00

Marco Technologies LLC 6,886.01

Mark Sand & Gravel Co. 96,250.00

North Leaf Auto Body 8,594.18

Powerplan 4,176.69

R & Q Trucking, Inc 3,055.00

Royal Tire Inc 2,600.82

WIDSETH 3,125.00

45 2000 Payments less than 28,375.02

Final Total: 232,095.41

Further moved to authorize the payment of the following auditor warrants: November 29, 2022 for $150,211.00, November 30,2022 for $814,696.49, November 30, 2022 for $10,322.36, December 5, 2022 for $821,985.04, December 5, 2022 for ($10,322.36), December 7, 2022 for $14,771.37.

Permission to Advertise for Legal Publishing Bids

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve permission to advertise for Legal Publishing Bids for 2023.

2023 Meeting Dates

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously, by roll call, to approve the following 2023 County Board Meeting Dates:

2023 LAKE OF THE WOODS COUNTY BOARD MEETING DATES

January

Tuesday, January 3 (Organizational Meeting) 9:00 a.m. Government Center, Commissioners Room

Tuesday, January 10 9:00 a.m. Government Center, Commissioners Room

Tuesday, January 24 9:00 a.m. Government Center, Commissioners Room

February

Tuesday, February 14 9:00 a.m. Government Center, Commissioners Room

Tuesday, February 28 8:15 a.m. Lake Of The Woods School (TBD)

March

Tuesday, March 14 9:00 a.m. Government Center, Commissioners Room

Tuesday, March 28 9:00 a.m. Government Center, Commissioners Room

April

Tuesday, April 11 9:00 a.m. Government Center, Commissioners Room

Tuesday, April 25 9:00 a.m. Government Center, Commissioners Room

May

Tuesday, May 9 9:00 a.m. Government Center, Commissioners Room

Tuesday, May 23 9:00 a.m. Government Center, Commissioners Room

June

Tuesday, June 6 9:00 a.m. Government Center, Commissioners Room

Monday, June 12 6:00 p.m. Board Of Equalization

Tuesday, June 13 10:00 a.m. NWA

Tuesday, June 27 9:00 a.m. Government Center, Commissioners Room

July

Tuesday, July 11 9:00 a.m. Government Center, Commissioners Room

Tuesday, July 25 9:00 a.m. Government Center, Commissioners Room

August

Tuesday, August 8 9:00 a.m. Government Center, Commissioners Room

Tuesday, August 22 9:00 a.m. Government Center, Commissioners Room

September

Tuesday, September 12 9:00 a.m. Government Center, Commissioners Room

Tuesday, September 26 9:00 a.m. Government Center, Commissioners Room

October

Tuesday, October 10 9:00 a.m. Government Center, Commissioners Room

Tuesday, October 24 9:00 a.m. Government Center, Commissioners Room

November

Tuesday, November 14 9:00 a.m. Government Center, Commissioners Room

Tuesday, November 28       9:00 a.m. Government Center, Commissioners Room

December

Tuesday, December 12 9:00 a.m. Government Center, Commissioners Room

Tuesday, December 12 6:00 p.m. TNT MEETING

Thursday, December 28 9:00 a.m. Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAY BE ATTENDING THE FOLLOWING:

AMC JOINT LEGISLATIVE CONFERENCE: February 22-23 in St. Paul

AMC LEADERSHIP CONFERENCE: March 29-March 31 in Nisswa

AMC DISTRICT 2 MEETING: UNKNOWN DATE May or June

AMC POLICY COMMITTEE: September 13-15 in Alexandria

AMC ANNUAL CONFERENCE: December 4-6 in Bloomington

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 1st 

Thursday of the month at 6:00 p.m. in the Commissioners Room at the Government Center

Election Polling Places Resolution

Resolution

The following resolution was offered by Commissioner Cody Hasbargen and moved for adoption:

A Resolution Establishing County Precincts and Polling Places

Resolution 22-12-01

WHEREAS, Minnesota Statutes, Section §204B16, Subdivision 1 requires that by December 31st of each year, the County must designate by resolution a polling place for each election precinct; and

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners, State of Minnesota hereby establishes polling places of the following County precincts: Baudette City Hall – Precincts 1B and 2B; Lake of the Woods County Government Center – All Mail Precincts including: 1A, 2A, 2C, 3A, 3B, 3C, 3D, 3E, 4A, 4B, 4C, 5A, 5B, 5C and 5D.  

The resolution was seconded by Commissioner Ed Arnesen the same being put to a vote, was unanimously carried.

Petition for Road Vacation

Resolution

The following resolution was offered by Commissioner Joe Grund and moved for adoption:

A RESOLUTION SETTING FORTH INITIAL DESCRIPTIONS AND SETTING HEARING DATE 

Resolution no. 22-12-03

WHEREAS, the Lake of the Woods County Board of Commissioners were presented a petition at their meeting on the 13th day of December, 2022 requesting the vacation of a road; 

WHEREAS, the petition contained a description of the road, a description of the portion to be vacated, and the names of the owners over which the road passes; 

WHEREAS, Minn. Stat. § 164.07, subd. 2 requires the town board to make an order describing as nearly as practicable the road to be vacated, describing the several tracts of land through which the road passes, and fixing a time and place when and where the town board will meet and act upon the petition; 

NOW, THEREFORE, IT IS HEREBY ORDERED that: 1. The road proposed to be vacated is described as: Platt of “Pitt” located in Minnesota, Lake of the Woods County, Wabanica Township-161, Section-35, Northwest ¼ or Southwest ¼, Range-32. This does not include the road “Pitt Road NW” which borders on the South side of the Platt of “Pitt”, and the road “Sanborn Road NW” which borders on the East side of the plat. A more specific description may be developed if the petition is granted. 2. The several tracts of land through which the road passes and their owners will be notified and proof of notification will be returned to the board. 

3. The Lake of the Woods County Board will conduct a hearing at 10:00 a.m. on the 10th day of January, 2023, at the Lake of the Woods County Commissioners room to examine the road, receive public comment, consider the proposed action, and act on the petition.

The resolution was seconded by Commissioner Ed Arnesen and the same being put to a vote was unanimously carried. 

Public Works 

Todd Fadness Retirement

Resolution

The following resolution was offered by Chairman Buck Nordlof and moved for adoption:

Recognition of years of service 

Lowell Todd Fadness

Resolution No. 22-12-02

Whereas:  Todd Fadness has served Lake of the Woods County as a Heavy Equipment Operator since June 2, 1982;

Whereas:  Todd will retire from Lake of the Woods County effective December 23, 2022 with more than forty years of service;

Now Therefore, Be it Resolved:  That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Todd for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Federal Bridge Project Agreement

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and moved for adoption: 

RESOLUTION

STATE OF MINNESOTA / COMMISSIONER OF TRANSPORTATION for FEDERAL PARTICIPATION IN CONSTRUCTION AGENCY AGREEMENT

Number 1052039

Resolution No. 22-12-04

BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED, the Lake of the Woods County Board Chair and Auditor/Treasurer are hereby authorized and directed for and on behalf of the Lake of the Woods County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No 1052039”, a copy of which said agreement was before the Lake of the Woods County Board and which is made a part hereof by reference.

Solid Waste

The board discussed the upcoming holiday closures. It was the consensus of the board for the landfill to be closed Christmas Eve, Christmas Day and the following Monday December 26, 2022.

Association of Minnesota Counties

Resolution

The following Resolution was offered by Commission Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the following:

A RESOLUTION ENDORSING THE EFFORTS OF THE COMMUNITY   SUPERVISION WORK GROUP AND URGING THE LEGISLATURE TO PASS A NEW FUNDING FORMULA AND SIGNIFICANT APPROPRIATION DURING THE 2023    LEGISLATIVE SESSION.

Resolution No. 22-12-05

WHEREAS, community supervision is a fundamental part of the criminal justice system in Minnesota and funding sufficient to ensure effective services is vital to public safety in all communities across the state; and

WHEREAS, community supervision includes services such as probation, supervised release, and intensive supervised release; and

WHEREAS, Minnesota’s counties provide essential community supervision services both as mandated by M.S. Chapter 244.19 and also as delegated by the Department of Corrections under M.S. Chapter 401; and

WHEREAS, when the Legislature decided that community supervision was best delivered through a state-county partnership, it stated a clear intent that the state would provide significant funding to the counties for the operation of local programs; and

WHEREAS, over the past 20 years, Minnesota has become the state with the lowest level of corrections funding in the nation because the Legislature has not upheld its promise to provide adequate state resources to support community supervision; and

WHEREAS, the Legislature’s failure to adequately fund community supervision has increased local property taxes on residents and businesses; and,

WHEREAS, a revised community supervision funding formula is necessary to ensure that all communities in Minnesota have enough state funding to provide a consistent standard for effective, evidence-based community supervision services, regardless of local capacity to pay; and  

WHEREAS, the Association of Minnesota Counties assembled the Community Supervision Work Group including county leaders and experts in community supervision from all three supervision delivery systems to study the needs of community supervision departments statewide and develop a single funding formula that is transparent, needs based, and equitable among county and state supervision providers; and, 

WHEREAS, the Community Supervision Workgroup has taken up its charge to convene stakeholders across the three probation delivery systems to oversee a study to create a unified recommendation for an equitable and adequate funding formula and appropriation; and, 

WHEREAS, the Board of Directors of the Association of Minnesota Counties that represents the diverse interests of Minnesota’s 87 counties, voted to support a new funding formula that provides counties with the resources needed to keep communities safe; now, therefore, 

BE IT RESOLVED, the Lake of the Woods County Board of Commissioners endorses the efforts of the Community Supervision Work Group and urges the Legislature to pass a new funding formula and significant appropriation during the 2023 legislative session. 

Correspondence

Minnesota Counties Intergovernmental Trust (MCIT)

The board reviewed correspondence from MCIT for an award for excellence present to Lake of the Woods County for outstanding experience in workers’ compensation.

Greater Minnesota Regional Parks & Trails Commission

The board reviewed correspondence from Greater Minnesota Regional Parks & Trails Commission and discussed the need to create a Northwest Angle Northerly Park Committee.

Motion 

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to create the Northwest Angle Northerly Park Committee with the following members: Commissioner Ed Arnesen, Commissioner Joe Grund, County Engineer Anthony Pirkl, Land & Water Planning staff member, Joe Laurin, and member at large for the Northwest Angle.

Ditch Authority

Review 2023 Ditch Assessments

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting and open Ditch Authority.

The Ditch Authority reviewed the proposed 2023 Ditch assessments. 

Pay Ditch 23 Bills

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to pay Ditch 23 bill in the amount of $460.00 out of the designated ditch con-con funds.

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to close the Ditch Authority meeting and open the regular meeting.

Con-Con Fund Application Review

Lake of the Woods County Development Year 2023

Baudette Arena Assoc-$10,000.00; Williams Arena Assoc-$5000.00; Baudette Chamber-$12,000.00; Friends Against Abuse-$2500.00; LOW Humane Society-$7500.00; Williams Potato Day-$1000.00; Williams Public Library-$800.00; Joint Powers Natural Resources Board-$1000.00; LOW School Trap Team-$2,000.00; LOW Sr Fishing-1500.00; Take a Kid Fishing-$2000.00; Widseth Smith Nolting-$16,000.00; Auditing Fees-$1000.00.

Motion

Motion was made by Commissioner Ed Arnesen, Seconded by Commissioner Cody Hasbargen and carried unanimously to make allocations to the above organizations from the Con-Con funds, Payable 2023.

Veteran Services

Veteran Services officer Rick Rone gave an update on various topics that included in-service exposure illnesses and volunteer drivers.

Appointment of Veteran Services Officer

Motion

Motion was made by Commissioner Cody Hasbargen to re-appoint Rick Rone as Lake of the Woods County Veterans Service Officer from January 1, 2023 to December 31, 2026 pursuant MN Statutes 197.60 Subd. 2.  The motion was seconded by Commissioner Joe Grund and the same being put to a vote, was unanimously carried.

Recess

A brief recess took place at 11:05a.m. and reconvened at 11:10 a.m.

HRDC 

Regional Comprehensive Economic Development Strategy (CEDS)

Economic Development Planner Antonio Franklin Jr. Met with the board to discuss strategies that strengthen the regional economy and review recommendations for the 2022-2025 CEDS. 

Resolution

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

A Resolution Establishing A Comprehensive Economic Development Strategy

Resolution 22-12-06

WHEREAS, Lake of the Woods County is recognized by the Economic Development Administration as a redevelopment area with special needs for economic development assistance; and

WHEREAS, the Headwaters Regional Development Commission is an Economic Development District by the Economic Development Administration to provide planning and economic development assistance; and

WHEREAS, the Lake of the Woods County Board of Commissioners actively supports and currently participates in the economic development district activities of the Headwaters Regional Development Commission; and

WHEREAS, the Headwaters Regional Development Commission has prepared a Comprehensive Economic Development Strategy in cooperation with businesses, communities, and economic development organizations in lieu of a separate county Comprehensive Economic Development Strategy.

NOW THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners approves of the Comprehensive Economic Development Strategy as submitted on this date.

The resolution was seconded by Commissioner Joe Grund the same being put to a vote, was unanimously carried.

Land & Water

Land and Water Director Josh Stromlund and Land Owner Bruce Baumgartner met with the board to discuss the land that was in violation of meeting the conditions of its conditional use permit and to request an extension. Mr. Baumgartner explained that he had difficulty getting someone to the Northwest Angle to complete the work needed to meet those conditions due to the Covid-19 pandemic and then the area flood that occurred.  

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to extend the deadline to meet conditions to July 31, 2023 due to the pandemic restrictions that were previously in place when entering Canada, and the recent flooding event.

Sheriff

Extended Services Warranty on ARMER Radio Console Renewal

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the renewal of the Service agreement with Motorola Solutions for ASTRO 25 Essential Plus Services and Site Management -SOW on the ARMER Radio System.

IAMRESPONDING Fiscal Agent

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Lake of the Woods County Sheriff’s Office to act as the fiscal agent collecting funds from Williams Fire Department, Baudette Fire Department, and Lake of the Woods Ambulance to pay for the new IAMRESPONDING service that will replace Safealert.

Emergency Management

EOP Sign off & MNWALK

Motion

Commissioner Cody Hasbargen and Commissioner Ed Arnesen met with Emergency Management director Jill Hasbargen Olson on Dec 12th to review the 2022-2023 County Emergency Operations Plan and MNWALK.  Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund to accept and sign the reviewed County EOP & MNWALK documents and for Chair Buck Nordlof to sign.

Lakewood Health

Approval of Community Health Services Agreement

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Purchase of Service Agreement for Community Health Services between Lake of the Woods County and Lakewood Health Center and for County Board Chair Buck Nordlof and County Auditor/Treasurer Lorene Hanson to sign the same.

RECESS

The meeting was called to recess at 12:10 p.m. and reconvened at 6:00 p.m.

Truth In Taxation Meeting

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to close the regular meeting and open the Public Hearing for Truth In Taxation meeting at 6:00p.m. Members present, Commissioners Joe Grund, Buck Nordlof, Cody Hasbargen, Jon Waibel, and Ed Arnesen. Others present, County Auditor/Treasurer Lorene Hanson.

County Auditor/Treasurer Lorene Hanson reviewed the 2023 Proposed County Levy at the Truth In Taxation Public Hearing. 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to close the public hearing and open the regular meeting at 6:40p.m.

Resolution

Resolution Adopting

Certified 2023 Budget and Tax Levy

Resolution   2022-12-07

The following Resolution was proposed and moved for adoption by Commissioner Joe Grund:

WHEREAS, the Proposed County Budget for the year 2023 has been reviewed by the Lake of the Woods County Board of Commissioners; and 

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2023:

Revenue Fund $ 2,025,860

Road & Bridge Fund $    449,580

Social Services Fund $    603,935

Economic Development Authority Fund $      60,000

2023 Proposed Budget and Tax Levy $ 3,139,375   

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2023:

Twp Road & Bridge $   471,470* 

Twp Fire – Baudette $     25,000

Twp Fire – Williams $     16,881

Twp Fire – NW Angle $       6,500

Total $   519,851

2023

* $471,470 for Township Road & Bridge, includes $12,765 Admin of Township Roads (458,705+12,765=471,470)  

A public meeting to discuss the 2023 Proposed Budget and Tax Levy was held on Tuesday, December 13, 2022, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room. 

The motion was seconded by Commissioner Jon Waibel, and the same being put to a vote, was unanimously carried. 

RECESS

With no further business before the Board, Chairman Buck Nordlof called the meeting to recess at 6:45 p.m. 

Attest: December 29, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof