MINUTES & AGENDAS
December, 2014
Commissioner Proceedings
December 16, 2014
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 16, 2014 in the Commissioners’ Room at the Government Center.
Call to Order
Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Patty Beckel, Ed Arnesen, Tom Hanson and Buck Nordlof. Also present were: County Auditor/Treasurer, Mark Hall, Chief Deputy Auditor, Lorene Hanson and Deputy Auditor, Janet Rudd.
Approval of Agenda
Motion
Motion was made by Commissioner Hanson to approve the agenda with the following additions: December 30 time change, SWCD- Keep it Clean, NWA update and request for information on NWA Phase I and II, 2015 mileage rate, Wheelers Point Sewer District appointment, December 26th work day. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion was made by Commissioner Arnesen to approve the consent agenda as follows: – Tim Erickson to Duluth on March 9 for Design of Construction of Stormwater Pollution Prevention Plans-recertification. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion was made by Commissioner Arnesen to approve November 25, 2014 minutes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Motion was made by Commissioner Hanson to approve the correction minutes of August 5, 2014 and to add the following; gambling permit, cost allocation and investment policy, which were inadvertently missed in the minutes. The motion was seconded by commissioner Arnesen and the same being put to a vote, was unanimously carried.
REPRESENTATIVE ELECT-HANCOCK
Chair Beckel welcomed Representative- Elect Hancock to the meeting. He shared the following items that are on his agenda for the upcoming session:
Ø Test Relief for Schools
Ø Alternate Certificates for Vo-Tech
Ø Bringing Vets Home Forward –Bemidji
Ø Local control
Ø Wetland Issues
Hancock inquired what the board would like to see brought into session. The following topics were discussed:
Ø Wetlands
Ø Small Business Owners Tax relief
Ø Aquatic Invasive Species funding formula
Ø MN Dot Transmitter
Chair Beckel thanked Hancock for meeting with the board.
Auditor/Treasurer
Claims
County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:
Motion was made by Commissioner Hanson to approve the claims against the county as follows:
Revenue $ 73,662.13
Road & Bridge $ 26,674.18
Co. Devel. $ 1,818.00
Natl Resc Enhanc $ 4,069.00
Solid Waste $ 34,764.04
EDA $ 4,544.56
WARRANTS FOR PUBLICATION
Warrants Approved On 12/16/2014 For Payment 12/19/2014
Vendor Name Amount
Abm Equip & Supply, Inc. 8,508.50
Cenex Co-Op Services, Inc. 9,298.03
Compass Minerals America 4,156.15
Computer Professionals Unlimited Inc 13,005.41
Cps Technology Solutions 16,446.69
Election Systems & Software, Inc 5,003.10
Farmers Union Oil Co. 3,489.94
Howard’s Oil Company 2,537.57
Insight Technologies, Inc 3,849.00
John Deere Financial 6,548.59
LOW Highway Dept 7,536.18
LOW Soil & Water Cons. Dist. 18,106.00
Mar-Kit Landfill 7,089.30
Rinke-Noonan 4,269.00
Sandpieper Design LLC 3,000.00
Swanston Equipment Corp 2,120.65
Woody’s Service 2,659.72
Ziegler, Inc 2,032.34
64 Payments less than 2000 25,875.74
Final Total: 145,531.91
Further moved to authorize the payment of the following auditor warrants:
November 26, 2014 $ 103,532.11
December 2, 2014 $ 368,231.68
December 10, 2014 $ 77,481.51
December 10, 2014 $ 2,741.76
December 11, 2014 $ (371.50)
December 11, 2014 $ 122,284.83
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Phone Stipend
County Auditor/Treasurer, Mark Hall met with the board requesting approval for a Phone Stipend for Human Resource Director, Karen Ose.
Motion
Motion was made by Commissioner Moorman to approve a Phone Stipend for Human Resource Director, Karen Ose for a smart phone in the amount of $60.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
INVESTMENT POLICY
County Auditor/Treasurer, Mark Hall met with the board requesting approval for the Investment Policy and appointment of Investment Officer. The board placed this on the January 6, 2015 organizational meeting and requested Human Resources to review and advise.
SOCIAL SERVICES
Social Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department.
Motion
Motion was made by Commissioner Arnesen to approve the claims against the county as follows:
Commissioners Warrants $17,698.77
Commissioners Warrants $12,929.82
The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Contracts
Social Service Director, Nancy Wendler met with the board requesting contract approvals for Friends against Abuse and Alternative Care, Elderly Waiver and Community Alternative for Disabled Individuals with LakeWood Health Center.
Motions
Friends Against Abuse
Motion was made by Commissioner Hanson to approve the contract between Friends Against Abuse and Lake of the Woods County Social Services for 2015 for the provision of supervised visitations and to authorize Chairman Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign. The motion was seconded by Commissioner Norldof and the same being put to a vote, was unanimously carried.
LakeWood Health
Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for January 1, 2015 to December 31, 2016, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
APPLICATIONXTENDER
Social Service Director, Nancy Wendler and MIS Director, Peder Hovland met with the board requesting approval to purchase the ApplicationXtender, for use by the Income Maintenance and Child Support units.
Motion
Motion was made by Commissioner Hanson to approve the purchase of the ApplicationXtender, in the amount of $18,681, from the technology fund, with payment in 2015. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Vacant Social Worker
Social Service Director, Nancy Wendler met with the board requesting authorization to hire for a vacant Social Worker position and requested to fill the position by calling for the Merit System Register, as well as, pursuing the option of appointing a “Social Worker Trainee” to allow for a broader group of eligible candidates to fill the position.
Motion
Motion was made by Commissioner Hanson to authorize Social Service Director, Nancy Wendler to fill the vacant Social Worker position by calling for the Merit System Register and also pursuing the option of appointing a “Social Worker Trainee” from the qualified candidates. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
RECESS
The meeting was called to recess at 10:25 a.m. and reconvened at 10:30 a.m. as follows:
EMPOLYEE OF THE YEAR RECOGNITION
Chair Beckel on behalf of the board congratulated Dawn Christianson as the recipient for the Employee of the Year Award for 2014.
One-Day Vacation for Employee of the Year
The board discussed the compensation of One-day vacation that the “Employee of the Year” would receive for being chosen as the recipient for that year with Human Resource Director, Karen Ose. Karen stated that this would go under the “Reward System”, which is allowed.
Motion
Motion was made by Commissioner Moorman to approve one day vacation for the chosen recipient for the “Employee of the Year”, effective 2014; the vacation day has to be used within the year the recipient was recognized as the employee of the year. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
2015 ORGANIZATIONAL MEETING
County Auditor/Treasurer, Mark Hall met with the board requesting them to set the 2015 Organizational Meeting Date.
Motion
Motion was made by Commissioner Hanson to set January 6, 2015 at 9:00 a.m. for the organization meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
MINIMUM SALARIES FOR ELECTED OFFICIALS
A RESOLUTION ESTABLISHING MINIMUM
SALARIES FOR ELECTIVE OFFICES
Resolution No. 14-01-01
The following resolution was proposed by Commissioner Nordlof and moved for adoption:
WHEREAS, M.S. 388.18, Subd. 1,(a), M.S. 384.151, Subd. 1,(b)., M.S. 386.015, Subd. 2(b)., M.S. 387.20, Subd. 2(b), and M.S. 385.373, Subd. 1, (b) requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following.
THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2015:
County Attorney: $4,000
County Auditor/Treasurer: $4,000
County Recorder: $4,000
County Sheriff: $4,000
Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
2015 COMMISSIONERS MEETING DATE
The board reviewed the 2015 meeting dates.
Motion was made by Commissioner Moorman to approve the 2015 Commissioners meetings as follows:
LAKE OF THE WOODS COUNTY COMMISSIONERS
2015 COUNTY BOARD MEETING DATES
January 2015
Tuesday, January 6, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, January 13, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, January 27, 2015 9:00 a.m. Government Center, Commissioners Room
February 2015
Tuesday, February 10, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, February 24, 2015 9:00 a.m. Lake of the Woods School
March 2015
Tuesday, March 10, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, March 24, 2015 9:00 a.m. Government Center, Commissioners Room
April 2015
Tuesday, April 14, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, April 28, 2015 9:00 a.m. Government Center, Commissioners Room
May 2015
Tuesday, May 12, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, May 26, 2015 9:00 a.m. Government Center, Commissioners Room
June 2015
Tuesday, June 9, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, June 16, 2015 10:00 a.m. NWA
Tuesday, June 23, 2015 9:00 a.m. Government Center, Commissioners Room
July 2015
Tuesday, July 14, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, July 28, 2015 9:00 a.m. Government Center, Commissioners Room
August 2015
Tuesday, August 11, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, August 25, 2015 9:00 a.m. Government Center, Commissioners Room
September 2015
Tuesday, September 08, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, September 22, 2015 9:00 a.m. Government Center, Commissioners Room
October 2015
Tuesday, October 13, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, October 27, 2015 9:00 a.m. Government Center, Commissioners Room
November 2015
Tuesday, November 10, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, November 24, 2015 9:00 a.m. Government Center, Commissioners Room
December 2015
Tuesday, December 15, 2015 9:00 a.m. Government Center, Commissioners Room
Tuesday, December 15, 2015 6:00 p.m. TNT Meeting
Wednesday, December 30, 2015 8:00 a.m. Government Center, Commissioners Room
LAKE OF THE WOODS COUNTY COMMISSIONERS MAY BE ATTENDING THE FOLLOWING:
AMC LEADERSHIP CONFERENCE- TBA
JOINT LEGISLATIVE CONFERENCE- March 4-5, St. Paul
AMC DISTRICT 2 MEETING- June 3, Bemidji
AMC POLICY COMMITTEE- September 17-18, Brainerd
AMC DISTRICT 2 MEETING- October 28, Bemidji
AMC ANNUAL CONFERENCE- December 7-8, St. Cloud
LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS
Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Tuesday of each month at
6:00 p.m. in the Commissioners Room at the Government Center
The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment
2015 Elected Officials & Non-Elected Department Heads Salaries
Motion was made by Commissioner Tom Hanson to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $300.00 for the year 2015; and to adopt a committee meeting per diem of $100.00 for the year 2015. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.
Elected Officials – Commissioners:
Ed Arnesen $17,100.00
Patricia Beckel 17,100.00
Tom Hanson 17,100.00
Kenneth Moorman 17,100.00
Buck Nordlof 17,100.00
Board Chair 18,100.00
Motion was made by Commissioner Ed Arnesen to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2015. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.
Motion was made by Commissioner Ken Moorman to adopt the following Elected Officials salary schedule which includes a 2% general adjustment and a merit step, if applicable (not maxed), for the year 2015. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
Elected Officials – Department Heads:
County Sheriff Gary Fish $73,038.24
County Aud/Treas Lorene Hanson 71,451.36
County Recorder Susan Ney 60,510.24
County Attorney James Austad 94,523.76
Motion was made by Commissioner Ed Arnesen to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and a merit step, if applicable (not maxed), for the year 2015. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
Non-Elected – Department Heads:
Assessor MaryJo Otten $68,924.88
MIS Director Peder Hovland 60,050.88
Public Works Tim Erickson 92,957.76
Land/Water Josh Stromlund 68,924.88
Social Service Nancy Wendler 73,038.24
Motion was made by Commissioner Ken Moorman to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and a merit step, if applicable (not maxed), for the year 2015. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
Non-Elected – Department Heads:
Veterans Service Rick Rone $20,681.64
Salary Adjustment, AS agreed upon per Union Contract
Motion- Highway Union
Motion was made by Commissioner Buck Nordlof to adjust all full time Highway Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2015. Motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.
Salary Adjustment, AS agreed upon per Union Contract
Motion- Solid Waste Union
Motion was made by Commissioner Tom Hanson to adjust all full time Solid Waste Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed) effective January 1, 2015. Motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment
(Excluding Elected and Non-Elected Department Heads)
Motion- Non-Union
Motion was made by Commissioner Buck Nordlof to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2015. Motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
ARROWHEAD LIBRARY BOARD MEETING
Commissioner Hanson informed the board that he could not attend the Arrowhead Library Board meeting on December 11 and that Ron Rudd attended the meeting on his behalf. Commissioner Hanson requested that the county pay the per diem. The board stated that they do consider him an alternate.
Motion
Motion was made by Commissioner Arnesen to authorize per diem payment to Ron Rudd for attending the Arrowhead Library meeting on December 11, 2014. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
DECEMBER 26, 2014
Commissioner Hanson requested that the Commissioners to consider closing the Government Offices on December 26, 2014.
Motion
Motion was made by Commissioner Hanson to close Lake of the Woods County Government Offices on December 26, 2014, with pay. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
HISTORICAL SOCIETY
Curator and Executive Director Marlys Hirst met with the board to discuss the Museum Renovation Project, Phase II-HVAC. Marlys informed the board that they do not need to go to Phase III electrical which will save around $20,000, but the project is still short $23,000; Phase III is still in the process which will include all finishing’s of the interior of the building.
Motion
Motion was made by Commissioner Arnesen to allocate $23,000 from the Con-con funds payable by Auditor’s warrant in April of 2015 for the shortfall of Phase II-HVAC project. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
2015 Mileage Rate
County Auditor/Treasurer, Mark E. Hall met with the board requesting the board to set the 2015 mileage rate.
Motion
Motion was made by Commissioner Nordlof to set the 2015 mileage rate at the IRS Standard Rate. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 57.5 cents per mile for business miles beginning January 1, 2015 for the standard rate.)
WHEELERS POINT SEWER DISTRICT
Chair Beckel informed the board that they need to re- appoint Wheelers Point Sewer District members.
The following resolution was offered by Commissioner Moorman and moved for adoption:
RESOLUTION FOR ELECTION OF WHEELERS POINT
SANITARY DISTRICT BOARD MEMBERS
RESOLUTION
14-12-02
WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;
WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;
WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;
NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elects Al Thompson and Ron Stauss for at term of three years expiring January 2, 2018.
The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
NWA AIRPORT STUDY REQUEST
Chair Beckel informed the board that Bryan Budds, regional manager for the Aircraft Owners and Pilots Association requested Phase I and Phase II Study from S E H. S E H cannot release this information for it belongs to the county. The consensus of the board was it was okay to release both Phases.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board to discuss the request of an easement from Mark LaValla so North Star Electric can place Over Head Power lines on county land for county gravel crushing.
Motion
Motion was made by Commissioner Arnesen to grant an easement to North Star Electric to place overhead power on county owned land and requested that Public Works Director, Tim Erickson to write up the easement. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
TIMBER SALES
Public Works Director, Tim Erickson discussed Timber removal on the county owned land by the landfill; Commissioner Hanson discussed that the trees by the airport need to be cut also. Commissioner Hanson informed the Board that Steve Levasseur does this type of work. The board requested that Public Works Director, Tim Erickson to contact Steve in regard to the timber sales process.
KEEP-IT-CLEAN COMMITTEE
Mike Hirst,Keep-It-Clean committee member met with the board and updated them on the Keep-It-Clean campaign. The board informed him that the committee will be receiving the counties $2,500 allocation shortly.
LAND AND WATER PLANNING
Land and Water Planning Director Josh Stromlund presented an application from Jamie Negus for Conditional Use Permit to allow the applicant to conduct a commercial business consisting of winter ice fishing business. Josh informed the board that restrictions were put on this development, by the developers that commercial business only apply to Lots One (1) and Two (2) Block Two (2) and Lots One (1) and Two (2) of Block Five (5) of Lake of the Woods Estates and that the Planning Commission recommends denial of the Conditional Use Permit.
Motion
Motion was made by Commissioner Hanon to support the Planning Commissioner recommendation for denial for the Conditional Use Permit for Jami Negus. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
RECESS
With no further business before the board, Chair Beckel called the meeting to recess at 12:22 p.m. and reconvened at 6:00 p.m. as follows:
PUBLIC HEARING TNT
Motion
Motion was made by Commissioner Hanson to close the regular meeting and open the public hearing at 6:00 p.m. for the TNT hearing. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Chair Beckel welcomed everyone to the hearing and introductions were made.
Motion
Motion was made by Commissioner Moorman to approve the agenda as presented. The motion was seconded Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Chief Deputy Auditor Lorene Hanson reviewed the proposed 2015 budget along with the levy and comparison information provided by Deputy Auditor/Treasurer Stacy Novak. All comments and questions were addressed by the board and staff present.
Motion
Motion was made by Commissioner Nordlof to close the public hearing at 6:26 p.m. and opened the regular meeting. The motion was seconded Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Chairman Beckel called for the resolution for adoption of the 2015 Budget and Tax Levy. She stated that the 2015 Levy will remain with a 2% increase to the Revenue fund as proposed.
Resolution
The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen:
Resolution Adopting
2015 Certified Budget and Tax Levy
Resolution 2014-12-03
WHEREAS, the Certified County Budget for the year 2015 has been reviewed by the Lake of the Woods County Board of Commissioners; and
NOW THEREFORE, BE IT RESOLVED that the following Certified Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2015:
Revenue Fund $ 1,383,769
Road & Bridge Fund $ 449,580
Social Services Fund $ 603,935
Economic Development Authority Fund $ 60,000
2015 Proposed Budget and Tax Levy $ 2,497,284
BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2015:
Twp Road & Bridge $ 437,555*
Twp Fire – Baudette $ 21,000
Twp Fire – Williams $ 30,253
Twp Fire – NW Angle $ 6,500
Total $ 495,308
2015
* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (increased 2,000). (425,555+12,000=437,555)
The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.
Recess
With no further business before the board, Chairman Beckel called the meeting to recess at 6:32 p.m.
Attest: Approved: December 16, 2014
________________________ _________________________________
Janet E. Rudd Deputy Auditor Patty Beckel, Chair of the Board
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Commissioner Proceedings
December 30, 2014
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 30, 2014 in the Commissioners’ Room at the Government Center.
Call to Order
Vice- Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Ed Arnesen, Tom Hanson, and Buck Nordlof. Absent Commissioner Beckel. Also present were: County Auditor/Treasurer, Mark Hall, Chief Deputy Auditor, Lorene Hanson and Deputy Auditor, Janet Rudd.
Approval of Agenda
Motion
Motion was made by Commissioner Hanson to approve the agenda with the following additions: DNR correspondence and remove Public Works for the agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
None
Approval of Minutes
Motion was made by Commissioner Nordlof to approve December 16, 2014 minutes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
RECOGNITION OF YEAR OF SERVICE
Mark Hall, County Auditor/Treasurer
The following resolution was offered by Commissioner Arnesen and moved for adoption:
Recognition of years of service
Mark E. Hall
Resolution 2014 – 12– 04
Whereas: Mark Hall has served the residents of Lake of the Woods County since January 2, 1979 as
Lake of the Woods County Treasurer;
Whereas: Mark Hall assumed the duties of the County Auditor on July 23, 2013, and since has served as the Auditor/Treasurer;
Whereas: Mark Hall will retire from Lake of the Woods County service effective January 4, 2015 with thirty-six years of service;
Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Mark for his dedicated service and best wishes to him on his retirement.
The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Appointment of Veterans Service Officer
Veterans Service Officer, Rick Rone met with the board and to discuss the Veterans Service program in Lake of the Woods County and for his re-appointment as the Veterans Service Officer.
Motion
Motion was made by Commissioner Moorman to appoint Rick Rone as Lake of the Woods County Veterans Services Officer from January 1, 2015 to December 31, 2018 pursuant to MN Statutes 197.60, Subd.2. The motion was seconded by Commissioner Hanson the same being put to a vote, was unanimously carried.
Auditor/Treasurer
Claims
County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:
Motion was made by Commissioner Hanson to approve the claims against the county as follows:
Revenue $ 111,877.37
Road & Bridge $ 29,467.07
Co. Devel. $ 1,754.37
Solid Waste $ 10,276.64
EDA $ 1,634.66
WARRANTS FOR PUBLICATION
Warrants Approved On 12/30/2014 For Payment 12/31/2014
Vendor Name Amount
Arnesen/Steven J & Margo W 2,417.42
Baja Marine 62,187.00
Cenex Co-Op Services, Inc. 3,156.98
Compass Minerals America 4,793.19
Gustafson/Brian C & Jessica J 10,156.40
Koochiching Co Treasurer 2,500.00
LOW Highway Dept 3,692.30
Mn Office Of Enterprise Technology 2,934.00
Msop-Mn Sex Offender Prgrm-462 2,080.10
Nelson’s Agri Structures 6,990.00
Und Forensic Pathology 7,858.00
University Of Mn 8,316.24
Wayne’s Body Shop-Dba 3,863.86
Widseth Smith Nolting&Asst Inc 3,247.84
Ziegler, Inc 2,193.18
62 Payments less than 2000 28,623.60
Final Total: 155,010.11
Further moved to authorize the payment of the following auditor warrants:
December 18, 2014 $365,980.62
December 24, 2014 $ 15,177.55
The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
PAUL BUNYAN TRANSIT
Vice Chairman Arnesen discussed the Paul Bunyan Transit Vehicle Lease Agreement and Public Transit Agreement and their policies. After discussion the board renewed both the leases month to month until Gregory O. Negard Executive Director from Paul Bunyan transit can meet with the board to discuss their passenger assistant’s policy.
Motion
Motion was made by Commissioner Moorman to approve the Paul Bunyan Transit Vehicle Lease Agreement with curb to curb assistants on a month to month renewal contingent on approval from County Attorney, James Austad. The motion was seconded by Commissioner Hanson the same being put to a vote, was unanimously carried.
Motion
Motion was made by Commissioner Hanson to approve the Paul Bunyan Public Transit Service Agreement with Paul Bunyan Transit to lease one vehicle and to administer the Mn/DOT grant for operation of public transit system on a month to month renewal until all questions are answered, contingent upon the approval of County Attorney, James Austad. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
SOCIAL SERVICES
Social Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department.
Motion
Motion was made by Commissioner Moorman to approve the claims against the county as follows:
Commissioners Warrants $14,329.56
Commissioners Warrants $25,706.07
The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
MN Department of Human Services
Social Service Director, Nancy Wendler met with the board and informed the board that the Economic Assistance and Employment Supports Division congratulated them for the excellent work they have done serving the MFIP recipients in Lake of The Woods County. The board congratulated Nancy and her staff for their great work.
RECESS
The meeting was called to recess at 10:04 a.m. and reconvened at 10:10 a.m. as follows:
ASSESSOR
County Assessor, Mary Jo Otten met with the board requesting them to set the Board of Equalization meeting for 2015.
Motion
Motion was made by Commissioner Hanson to set the Board of Equalization meeting for June 23, 2015 at 6:00 p.m. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
CORRESPONDENCE
MN Department of Natural Resources -Aquatic Invasive Species
adjourned
Motion was made by Commissioner Hanson to adjourn the meeting at 10:55 a.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Attest: Approved: January 13, 2015
________________________ _________________________________
Janet E. Rudd Deputy Auditor Edward Arnesen, Vice-Chairman of the Board