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COUNTY BOARD

December, 2011

Commissioner Proceedings

Special County Board Meeting

December 2, 2011

The Lake of the Woods County Board of Commissioners met in special session on Friday, December 2, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Ken Moorman called the meeting to order at 8:05 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Commissioner Ed Arnesen was in attendance via a conference call.  Also present were:  County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson and John Oren. 

Approval of Agenda

Motion was made by Commissioner Tom Hanson to approve the agenda for the special meeting today with the following addition of the Army Corp of Engineers.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

2012 Salaries

The County Board reviewed 2012 salaries and related motions to be discussed further at the next regular scheduled county board meeting.   It was noted that there was a union negotiation meeting scheduled for Monday, December 12, 2011.

Social Services Director Nancy Wendler met with the County Board to discuss steps and the current salary schedule.

It was the consensus of the County Board to set up a committee in January of 2012, to review and discuss a comp worth plan.

The stipend for personal cell phones was discussed and how it is addressed in the cell phone policy.  Commissioner Tom Hanson was going to review this policy with the Human Resources Director and bring this back to the next regular scheduled county board meeting.  

2012 Budget Review

The County Board discussed the levy for 2012 and the individual fund budgets.  Commissioner Tom Hanson will visit with the County Sheriff and request an update on Stonegarden at the next regular scheduled county board meeting.

2012 EDA Budget

The County Board reviewed the 2012 Economic Development Authority (EDA) budget.  

Capital Expenditure Request Review

The County Board reviewed the capital expenditure requests for 2012.  It was the consensus to have Commissioner Patty Beckel visit with the County Assessor Mary Jo Otten regarding a replacement vehicle.

County Auditor John W Hoscheid discussed the request for a windows sequel server upgrade. MIS Director Brent Birkeland will present an official request to the County Board at their next regular scheduled county board meeting.

Army Corp of Engineers

A meeting with the Army Corp of Engineers was set up for Tuesday, December 6, 2012, at their office in Minneapolis, to discuss wetlands.  It was noted that the Association of Minnesota Counties (AMC) Annual Conference would be during this time and all available Commissioners, County Auditor John W Hoscheid and Land and Water Planning Director Josh Stromlund would be attending this meeting with the Army Corp of Engineers.

Minnesota Rural Counties Causus (MRCC)

An addendum to the MRCC survey was reviewed and completed by the County Board.

Recess

There being no further business before the County Board, Chair Ken Moorman called the meeting to recess at 10.10 a.m.

Attest:                                                             Approved:  December 13, 2011

______________________________            ___________________________________

John W Hoscheid                                          Ken Moorman

County Auditor                                             County Board Chair

Commissioner Proceedings

December 13, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 13, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: DNR Access at Rocky Point Area and Corps Certification. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Todd Beckel to approve the consent agenda as follows: Travel for Mark Hall on January 10-13 for MACO Conference in Bloomington; Tim Erickson on January 17-20 for County Engineers’ Conference in Brainerd; Holly House on February 12-16 for AMEM board meeting and annual Governors Conference; Susan Ney on January 9-11 for MACO Conference in Bloomington; John W. Hoscheid on January 10-13 for MACO Conference in Bloomington; Lorene Hanson on January 10-13 for MACO Conference in Bloomington. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of November 22, 2011 regular meeting with changes and December 2, 2011 special meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 10,618.49

                                                Commissioners’ Warrants       $ 16,959.32

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2012 Contract Renewals

Social Services Director, Nancy Wendler met with the Board requesting approval for the following 2012 contract renewals:

Motions

Motion was made by Commissioner Todd Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2012-2013, for the provision of MIS services, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2012 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2012 for the provision of home delivered meals, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2012 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2012-2013, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2012-2013, for the provision of adult in-home support services, personal support, supported living, and independent living skills for DD clients and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Tourism Bureau- Joe Henry

Executive Director, Joe Henry met with the board and introduced himself as the new director for the Tourism Bureau. Joe gave a brief background on himself and shared some marketing ideas that he has for the bureau.

County Recorder

County Recorder, Susan Ney met with the board to present a report detailing the delivery time of documents recorded in her office pursuant to MN Statute 357.182, Subd. 6. Susan informed the board that her office is in compliance with the statute for completion of the recording process.

Emergency Management

Emergency Management Director, Holly House met with the board requesting approval for the 2011 Emergency Management Performance Grant.

Motion

Motion was made by Commissioner Todd Beckel to enter into a grant agreement with MN Department of Public Safety, Homeland Security and Emergency Management for an 2011 Emergency Management Performance Grant commencing January 1, 2011 and terminating December 31, 2011 and authorize Chairman Moorman and Emergency Management Director, Holly House to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:07 a.m. as follows:

LAKEWOOD NURSING SERVICE

County Auditor, John W. Hoscheid met with the board requesting approval for the LakeWood Nursing Service.

LakeWood Nursing Service Agreement

Motion was made by Commissioner Todd Beckel to approve the Purchase of Service Agreement between the Lake of the Woods County and LakeWood Health Center for the year 2012 and to authorize Chairman Moorman, County Auditor John W Hoscheid and County Attorney, Philip Miller to sign.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Revenue                       $       76,136.40         

                                                Road & Bridge             $       16,777.46

                                                County Develop           $            200.00         

                                                Solid Waste                  $       24,855.27

                                                EDA                             $         4,419.49

                                                                                     $     122,388.62         

WARRANTS FOR PUBLICATION

Warrants Approved On 12/13/2011 For Payment 12/16/2011

Vendor Name                                                     Amount

Brown/Terry                                                               2,109.16

Cenex Co-Op Services, Inc.                                    5,967.95

Chader Business Equipment                                   3,607.76

Conservation Corps Minnesota & Iowa                 5,100.00

Cps Technology Solutions                                     2,719.89

Farmers Union Oil Co.                                             4,067.22

Insight Technologies, Inc                                       2,382.24

LOW Highway Dept                                                 4,148.75

Mar-Kit Landfill                                                          8,937.90

Michaels Consulting, Inc/Ron                                 8,599.76

Northwest Community Action, Inc                          3,206.48

R & Q Trucking, Inc                                                  2,733.00

Stoskopf, Inc/Steven E                                           10,200.00

Uniforms Unlimited                                                   2,837.12

Voyageurs Comtronics, Inc                                   15,657.19

Woody’s Service                                                       2,945.17

77 Payments less than 2000  — $ 37,169.03

Final Total: $ 122,388.62

Further moved to authorize the payment of the following auditor warrants:

                                                November 23, 2011        $       14,566.91

                                                November 30, 2011        $     449,202.50      

                                                December 7, 2011           $        8,940.45

                                                December 7, 2011           $    169,494.78

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2012 IRS Mileage Rate

County Auditor, John W. Hoscheid met with the board and requested approval to set the 2012 mileage rate. John informed the board that the rate remains the same at 55.5 cents per business miles. 

Motion

Motion was made by Commissioner Hanson to set the 2012 mileage rate at the IRS standard rate. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 55.5 cents per mile beginning January 1, 2012 for the standard mileage rate)

County Surveyor Appointment

County Auditor, John W. Hoscheid informed the board that the County Surveyor term expires at the end of the year and needs to be re-appointed by the board.

Motion

Motion was made by Commissioner Todd Beckel to appoint Donn Rasmussen as Lake of the Woods County Surveyor for the year 2012 pursuant to MN Statute 389.011, Subd. 2. The motion was second by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Surveyor Amendment to Professional Service Contract

Motion was made by Commissioner Arnesen to approve the amendment to the Professional Service Contract between Lake of the Woods County and Widseth Smith Nolting and Associates, Inc for a Professional Services Contract designating a licensed land surveyor for the county. The county and the contractor have now agreed to amend this contract commencing January 1, 2012 and terminating December 31, 2012. The contractor shall be paid the sum of $11,000 per annum, and authorize Chairman Moorman, County Auditor, John W. Hoscheid, and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Patty Beckel and the same being put

Border land Substance Abuse Court

County Auditor, John W. Hoscheid met with the board to discuss funding for the Border Land Substance Abuse Court as discussed last March.

Motion

Motion was made by Commissioner Patty Beckel to contribute $15,000 to the Border Land Substance Abuse Court for 2012 as discussed at the March 8, 2011 board meeting with the funding from the revenue account. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Temporary Loan to Economic Development Fund

County Auditor, John W. Hoscheid met with the board requesting approval for a temporary loan to Lake of the Woods EDA, to mitigate temporary negative cash balance.

Motion

Motion was made by Commissioner Todd Beckel to authorize a temporary loan to the Lake of the Woods County Economic Development Fund; to mitigate temporary negative cash balance. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor, John W. Hoscheid presented a resolution to set 2012 minimum salaries to the board for their approval.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution 2011 – 12-01

Whereas:   M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

Therefore, Be It Resolved:that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2012:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2012 Organizational Meeting

County Auditor, John W. Hoscheid requested the board to set their 2012 Organizational date.

Motion

Motion was made by Commissioner Hanson to set the County Boards Organizational meeting for January 3, 2012 at 9:00 a.m. at the Government Center in the Commissioners’ Room. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval for Exempt Gambling Permit

County Auditor, John W. Hoscheid requested approval for a Minnesota Lawful Gambling Permit for the University of Minnesota Crookston to conduct a lawful gambling raffle on February 4, 2012.

Motion

Motion was made by Commissioner Patty Beckel to approve the exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle on February 4, 2012 at Zippel Bay Resort and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Hoffman, Dale, & Swenson- Audit Service Agreement

County Auditor, John W. Hoscheid requested approval to enter into an Audit Service Agreement with Hoffman, Dale, & Swenson PLLC for 2011 year-end audit.

Motion

Motion was made by Commissioner Todd Beckel to enter into a service agreement with Hoffman, Dale, & Swenson, PLLC to provide 2011 year-end audit for Lake of the Woods County and authorize, County Auditor, John W. Hoscheid and Chairman Moorman to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Department

2012 Solid Waste Assessment

Public Works Director, Tim Erickson met with the board and presented the 2012 Solid Waste Assessment to the board for their approval.

Motion

Motion was made by Commissioner Patty Beckel to approve the 2012 Solid Waste Assessment as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Signing Policy

Public Works Director, Tim Erickson met with the board requesting approval for Lake of the Woods County Public Works Department Signing Policy.

Motion

Motion was made by Commissioner Hanson to adopt the Signing Policy as presented by the Public Works Director. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Closed Session- MN STATUTE §13d.03- Labor Negotiations

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 11:00 a.m. as advertised and  open the closed session, pursuant MN Statute §13D.03 for Labor Negotiations. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Members present were: Commissioner Moorman, Arnesen, Hanson, Patty Beckel and Todd Beckel. Others in attendance were Human Resource Director, Wade Johannesen.

Motion

Motion was made by Commissioner Arnesen to close the closed session and open the regular session at 11:55 a.m. The Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Far North Public Transit

Far North Public Transit Director, Steve Butler met with the board requesting renewals for the Transit Service Agreement and the Transit Vehicle Lease Agreement.

Motion- Lease Agreement

Motion was made by Commissioner Todd Beckel to enter into a Lease Agreement between Lake of the Woods County and the Roseau County Committee of Aging to operate the public transportation system for Lake of the Woods County commencing January 1, 2012 through December 31, 2012.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion- Public Transit Agreement

Motion was made by Commissioner Patty Beckel to enter into a Public Transit Service Agreement between Lake of the Woods County and the Roseau County Committee of Aging to administer and operate as part of a Multi County Transit System with Roseau County commencing January 1, 2012 through December 31, 2012.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously

MIS DEPARTMENT

MIS Director, Brent Birkeland met with the board requesting approval for updated server and client software for the Migration of Manatron GRM requires a newer version.

Motion

Motion was made by Commissioner Arnesen to authorize MIS Director, Brent Birkeland to purchase Windows Network User Licenses from the 2011 MIS Budget as budgeted in the amount $1,218.38. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to authorize MIS Director to purchase Window Server Licenses from the Technology fund in the amount of $6,022.41.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Cell Phone Policy Revision

Human Resource Director, Wade Johannesen met with the board to review the revision of the Cell Phone Policy and to add monthly stipends into the policy. The board requested that this be placed on the December 30, 2011 agenda for approval of rates for 2012. (Rates for stipend will be approved yearly)

Sheriff’s Office

Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board to discuss the Stonegarden Grant. Dallas informed the board that Administrative Assistant, Julie Berggren was out and has the information. The board requested that they come back on December 30, 2011 to discuss the Stonegarden Grant. Sheriff Dallas Block requested approval for the Snowmobile Safety Enforcement Grant and authorization for Chief Deputy Sheriff, Terry Bandemer to sign any legal documents for Lake of the Woods Sheriff’s Office in his absence.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Snowmobile Safety Enforcement Grant with the State of Minnesota, Department of Natural Resources and Lake of the Woods Sheriff, pursuant to MN. Statute § 84.024 in the amount of $4,470.00 effective December 15, 2011 and terminating June 30, 2013 and authorize Chairman Moorman and County Sheriff, Dallas Block to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve County Sheriff, Dallas Block request to allow Chief Deputy Sheriff, Terry Bandemer to sign any legal documents for the Sheriff’s office in his absence. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Cameras

The board inquired if the Cameras had been placed in the jail cells. Sheriff, Dallas Block stated that they have been installed and follow MN Department of Corrections Standards for monitoring the prisoners.

Closed Session- MN STATUTE §13d.03- Labor Negotiations

Motion

Motion was made by Commissioner Todd Beckel  to close the regular meeting at 1:45 p.m. and open the Closed Session, pursuant MN Statute §13D.03 for Labor Negotiations to continue the earlier session. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Members present were: Commissioner Moorman, Arnesen, Hanson, Patty Beckel and Todd Beckel. Others in attendance were Human Resource Director, Wade Johannesen.

Motion

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular session at 2:05 p.m. The Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Wetland Bank

Land & Water Planning Director Josh Stromlund met with the board to discuss the “Bernard Wetland Banking Project” and the meeting which they attended on December 6, 2011 with the Corps of Engineers. The board discussed the Mitigation Banking Instrument. The board concurred to sign the instrument and move on and sell the wetland credits that are available.

Notation: Lake of the Woods County Board did not hold a Special Session on December 6, 2011 in St. Paul; they just met with the Corps of Engineers and no decision were made; action was taken today.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman to sign the Mitigation Banking Instrument. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

TNT Meeting Materials

County Auditor, John W. Hoscheid met with the board and reviewed the TNT meeting materials with the board that he prepared for the Public Hearing at 6:00 p.m. this evening.

CORRESPONDENCE:

Correspondence was read and acknowledged from:

  • MCIT Dividend; 2012  dividends totals$123,728
  • Lake of the Woods Water Sustainability Foundation; 9th International Water Quality Forum march 7-8, 2012

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
  • Land Acquisition – next year  
  • Red Lake Tribe – January Meeting
  • Township Road Inventory/ATV Ordinance – none
  • Inventory – none
  • Beaver – MN Statute on Bounty
  • Clementson Bridge Property – waiting to hear from Lou Tasa
  • CAMA – remove
  • 2012 Goals and Objectives – none
  • 2012 Budget – TNT at 6:00 p.m.

Rocky Point Boat Access

Commissioner Arnesen informed the board that he has not seen any progress on the construction of the Rocky Point boat access that the DNR had been working on and thought that they should inquire on the status of the project. The board placed this on the January 10, 2012 agenda.

Recess

The meeting was called to recess at 3:10 p.m. and reconvened at 6:00 p.m.  Chairman Moorman led the Pledge of Allegiance. The following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Chief Deputy Auditor Lorene Hanson.

Public Hearing-2012 Proposed Budget and Levy

The following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, County Treasurer, Mark Hall, County Assessor, MaryJo Otten, Deputy Auditor Janet Rudd, Chief Deputy Auditor, Lorene Hanson.

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 6:00 p.m. and open the Public Hearing, pursuant MN Statute §275.065 Subd. 3(c), for the Lake of the Woods County Board of Commissioners to hear all interested parties comments on the 2012 Proposed Budget and Tax Levy. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Moorman welcomed the public to the hearing.

County Auditor John W. Hoscheid reviewed the 2012 Proposed Budget.  He reviewed how the budget and other taxing entities (State of Minnesota; School Districts 390 and 690; Cities of Baudette and Williams and Unorganized Townships) affect the tax levy and statements. 

Chairman Moorman opened the floor for comments from the public in attendance. County Auditor, John W. Hoscheid read a letter from Paul Buran Family for the record.

Motion

Motion was made by Commissioner Hanson to close the Public Hearing at 6:55 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

ADOPTION OF 2012 BUDGET AND TAX LEVY

County Auditor, John W. Hoscheid met with the board and requested approval for the 2012 Budget and Tax Levy.

RESOLUTION ADOPTING 2012 CERTIFIED BUDGET AND TAX LEVY Resolution   2011-12-02

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

WHEREAS, the certified county budget for the year 2012 has been reviewed by the Lake of the

Woods County Board of Commissioners; and

NOW THEREFORE IT BE RESOLVED THAT THE FOLLOWING CERTIFIED BUDGET AND TAX LEVY IS HERBY ADOPTED FOR LAKE OF THE WOODS COUNTY FOR 2012:
Revenue Fund$1,275,088
Road & Bridge Fund$   449,580
Social Service Fund$   603,935
Economic Development Authority Fund$     60,000
Total$2,388,603
BE IT FURTHER RESOLVED THAT THE FOLLOWING AMOUNTS BE LEVIED AGAINST THE UNORGANIZED TOWNSHIPS OF LAKE OF THE WOODS COUNTY FOR 2012:
Twp Road & Bridge$  425,175*
Twp Fire – Baudette$    21,000
Williams$    27,282
NW Angle$      6,500
Total$  479,957

* $425,175 for Township Road & Bridge includes $10,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. ($415,175 + $10,000 = $425,175)

The resolution was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 7:08 p.m.

Attest:                                                                                     Approved: December 30, 2011

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman, Board Chair

Commissioner Proceedings

December 30, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Friday, December 30, 2011, in the Commissioners’ Room at the Government Center.

Chair Ken Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Tom Hanson to approve the agenda with the following additions: Affidavit Lost Warrant, Bernard Project, Credit Card, Sheriff Inventory and Correspondence from Depot Preservation Alliance and Arrowhead Library System. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Todd Beckel to approve the consent agenda as follows: Travel for Josh Stromlund to St. Paul on January 9-10,for MN Association of Soil and Water Conservation District Legislative Committee Meeting and on January 11, for Local Government Water Roundtable Advisory Committee Meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of December 13, 2011 regular meeting, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 32,520.90

                                                Commissioners’ Warrants       $ 12,297.78

The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Contract Renewals

County IV-D Cooperative

Motion was made by Commissioner Todd Beckel to approve the County IV-D Cooperative Agreement for county child support enforcement program expenditures between the Lake of the Woods County Attorney, County Sheriff, Social Services and MN Department of Human Services for two years, 2012-2013, and to authorize Lake of the Woods County Attorney, Phil Miller; County Sheriff, Dallas Block and Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

LifeCare Behavioral Health Services

Motion was made by Commissioner Ken Moorman to approve the contract between LifeCare Behavioral Health Services and Lake of the Woods County Social Services for two years, 2012-2013, for the provision of clinical supervision/consultation for agency staff and to authorize Chair Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

CHI Health Connect at Home – Fargo

Motion was made by Commissioner Tom Hanson to approve the contract between CHI Health Connect at Home – Fargo and Lake of the Woods County Social Services for the year 2012, for the provision of respite care services and to authorize Chair Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

CHI Health Connect at Home – Fargo

Motion was made by Commissioner Patty Beckel to approve the contract between CHI Health Connect at Home – Fargo and Lake of the Woods County Social Services for the year 2012, for the provision of professional nursing consultation, skilled nursing services, home health aide services and in-service education and to authorize Chair Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler explained that two of the contracts on the County Board Agenda:  1) CHI Health Connect at Home – Fargo (Lakewood Nursing) – LTCC, RN & HHA for Waivered Programs and 2) LakeWood Health Center – Housing with Services – Waivered Programs, had not been received back from the entities, and she would bring them forward to the next regular county board meeting.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue                     $     57,186.56  

                                                Road & Bridge          $     15,942.71

                                                Solid Waste               $       4,898.80

                                                EDA                          $       3,256.71

                                                                                   $     81,284.78              

WARRANTS FOR PUBLICATION

Warrants Approved On 12/30/2011 for Payment 12/30/2011

Vendor Name                                          Amount

American Solutions For Business             2,329.56

Arnesen/Ed                                                   2,096.42

Cenex Co-Op Services, Inc.                      2,298.33

Koochiching Co Treasurer                         2,500.00

Mn Dept Of Transp                                      4,759.51

Mn State Dept-Correction                          13,675.43

Northwest Community Action, Inc              2,121.80

Shi Corp                                                        6,022.41

University Of Mn                                          8,112.51

Wynne Consulting, Inc                              2,000.00

Ziegler, Inc                                                    7,449.82

80 Payments less than 2000    $27,918.99

Final Total: $ 81,284.78

Further moved to authorize the payment of the following auditor warrants:

                                                December 14, 2011   $    92,387.27

                                                December 14, 2011    $      7,773.06

                                                December 14, 2011    $    40,000.00

                                                December 22, 2011    $    14,182.83  

The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Commissioners Salary – Elected Department Heads Salary – Non-Elected Department Heads Salary – Union and Non-Union Employees Salary

County Auditor, John W Hoscheid met with the County Board and presented the following salaries to the County Board for their approval:

2011 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Todd Beckel to adopt the following County Commissioners salary schedule and County Board Chair salary schedule for the year 2012; and to adopt a committee meeting per diem of $100.00 for the year 2012.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

            Elected Officials – Commissioners:

            Ed Arnesen                                                       $  16,200.00

            Patty Beckel                                                     $  16,200.00

            Todd Beckel                                                     $  16,200.00

            Tom Hanson                                                     $  16,200.00

            Ken Moorman                                                   $  16,200.00

            Board Chair                                                      $  17,200.00

Motion was made by Commissioner Patty Beckel to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2012.  (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Tom Hanson to adopt the following County Elected Officials salary schedule, which includes longevity, for the year 2012.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

            Elected Officials – Department Heads:

            County Attorney           Philip Miller                $  65,000.00

            County Auditor             John W Hoscheid       $  60,008.24

            County Recorder           Susan Ney                  $  52,866.20

            County Sheriff              Dallas Block               $  68,024.06

            County Treasurer           Mark Hall                   $  52,692.20

Motion was made by Commissioner Todd Beckel to adopt the following County Non-Elected Department Heads salary schedule, which includes longevity, for the year 2012.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

            Non-Elected – Department Heads:

            County Assessor            Mary Jo Otten            $  59,342.40

            County Land/Water      Josh Stromlund          $  57,798.33

            County MIS Director    Brent Birkeland          $  56,219.54

            County Public Works    Tim Erickson              $  85,030.40 

            County Social Service   Nancy Wendler          $  61,842.63

Motion was made by Commissioner Patty Beckel to adopt the following County Non-Elected Department Heads salary schedule, which includes longevity, for the year 2012.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

            Non-Elected – Department Heads:

            County Veterans           Rick Rone                  $  19,216.00

Motion was made by Commissioner Tom Hanson to adopt the following County Non-Elected Department Heads salary schedule for the year 2012.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

            Non-Elected – Department Heads:

            County Emergency        Holly House               $  25,526.00

Salary Adjustment, As Agreed Upon Per Highway Union Contract

It was the consensus of the County Board to not address any adjustments for the County Highway Union employees until the Highway Union Contract has been approved.

Salary Adjustment, As Agreed Upon Per Solid Waste Union Contract

Motion was made by Commissioner Todd Beckel to adopt a step adjustment for Brock Stebakken, from a Grade 10 Step 10 – $20.13, to a Grade 10 Step 11 – $20.55, to be on the same step as all other like positions in the Solid Waste Department, effective January 1, 2012. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

It was the consensus of the County Board to not address any further adjustments for the County Solid Waste Union employees until the Solid Waste Union Contract has been approved.

All Non-Union County Employees (Full-Time, Permanent Part-Time, Part-Time, Seasonal Employees) Salary Adjustment (Excluding Elected Commissioners, Elected Department Heads and Non-Elected Department Heads)

Motion was made by Commissioner Todd Beckel to adopt all non-union employees: full-time, permanent part-time, part-time and seasonal (excluding elected commissioners, elected department heads and non-elected department heads) 2012 salary schedule with a 0% increase from the year 2011.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

2012 Health Insurance – County Contribution

Motion was made by Commissioner Patty Beckel to set the 2012 county contribution for family health insurance up to $925.00 per month and the single health insurance up to $575.00 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, carried as follows:  For:  Commissioners Ed Arnesen, Patty Beckel, Tom Hanson and Ken Moorman; Against:  Commissioner Todd Beckel, stating that the County Board of Commissioners had made an obligation to County Employees to look into a cash option and as of today, have not completed their research on this.

Fund Balance Policy

Motion was made by Commissioner Todd Beckel to adopt the Lake of the Woods County Fund Balance Policy to establish specific guidelines that the County will use to maintain an adequate level of fund balance to provide for cash flow requirements and contingency needs.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Sanford Medical Center for GCN Building

Motion was made by Commissioner Patty Beckel to approve the lease of square footage of the Government Center Building (GCN), between Lake of the Woods County and Sanford Medical Center, Thief River Falls, MN, for the term beginning the 1st day of January 2012, and continuing to and including the 31st day of December 2012, unless extended or sooner terminated.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Synergy Graphics

Motion was made by Commissioner Tom Hanson to approve the Service Agreement between Synergy Graphics and Lake of the Woods County for Ballot Layout, Ballot Printing Service and Related Services, and to authorize County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Ron Michaels Consulting

Motion was made by Commissioner Ed Arnesen to approve the Service Agreement with Ron Michaels Consulting Firm and Lake of the Woods County for GRM Consulting Services, effective January 1, 2012 through December 31, 2012, and authorize County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MN DOT – Lude Tower

Motion was made by Commissioner Tom Hanson to approve the Land Lease between Lake of the Woods County and the State of Minnesota Department of Transportation (MN DOT), commencing February 1, 2012, and continuing through January 31, 2022, for ARMER and other radio communications services in Lake of the Woods County, and authorize Chair Ken Moorman and County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MN Public Safety – DNR ELS

Motion was made by Commissioner Todd Beckel to approve the Contract with the State of Minnesota Department of Natural Resources and Lake of the Woods County for Registration and Titling ELS Agent effective until April 30, 2015, and authorize County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Economic Development Authority (EDA)

EDA Funds

Chief Deputy Auditor, Lorene Hanson reviewed the revenues and expenditures for the LineWorkers Facility and the Economic Development Authority for the years 2010 and 2011.  County Auditor, John W Hoscheid noted there was an additional $10,000 in revenues still to be received.

Motion was made by Commissioner Todd Beckel to transfer $252,338.99 to the County Revenue fund for Lineworkers Facility expenses; $15,345.03 to the County Revenue fund for EDA legal, consulting and staff expenses; and   $75,544.79 to the County Highway fund for Lineworkers Facility expenses; all transfers from the Economic Development Authority (EDA) fund.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

EDA Reappointment of Members

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Re-Appointment of Terms of the

Lake of the Woods County Economic Development Authority Board

Resolution Number 11-12-03

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

  1. The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:
    1. Five (5) Commissioners, Lake of the Woods County Board of Commissioners
    2.  Four (4) Members shall be nominated by the following organizations and appointed by the County Board:     
      1. Industrial Development Corporation (IDC) to recommend appointment
      2. From either Chambers of Commerce to recommend appointment
      3. Lake of the Woods Tourism to recommend appointment
      4. City of Baudette to recommend appointment
  2. The initial Board Members and terms are established as follows:

Term Length         Board Member            Term Expires               Representing

1 Year                   Rick Rone                   12/31/2011                  City of Baudette

1 Year                   Todd Beckel               12/31/2011                  County Board

2 Year                   Chuck Tischart            12/31/2012                  IDC

2 Year                   Gregg Hennum           12/31/2012                  Tourism Board

3 Year                   Ed Arnesen                 12/31/2013                  County Board

3 Year                   Patty Beckel                12/31/2013                  County Board

4 Year                   Mike Hovde                12/31/2014                  Chamber of Commerce

5 Year                   Tom Hanson                12/31/2015                  County Board

6 Year                   Ken Moorman             12/31/2016                  County Board

Whereas; two board member’s terms will be expiring as of December 31, 2011, one representing Lake of the Woods County and the second representing the City of Baudette; and       

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 6 years;

                  Term Length         Board Member            Term Expires               Representing

                  6 Year                   Rick Rone                   12/31/2017                  City of Baudette

                  6 Year                   Todd Beckel               12/31/2017                  County Board

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Affidavit of Lost Warrant

Motion was made by Commissioner Tom Hanson to approve the Application and Affidavit of Lost Warrant for John Olson in the amount of $42.80.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was carried unanimously.

Human Resource Director

Cell Phone Policy

Human Resource Director, Wade Johannesen presented to the County Board a revised Cell Phone Policy for their review and approval.

Amendment

Motion was made by Commissioner Tom Hanson to approve the amended Cell Phone Policy as presented.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was carried unanimously.

Stipend

Motion was made by Commissioner Patty Beckel to set the 2012 monthly stipend for privately owned cell phones for Smart Phones at $60.00 and the Regular Phone at $40.00.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was carried unanimously.

Recess

The meeting was called to recess at 9:10 a.m. and reconvened at 9:15 a.m.

Public Works Director

Public Works Director, Tim Erickson met with the County Board for approval of final payment to KGM Contractors of Angora, MN for SP 39-070-004.

Motion was made by Commissioner Todd Beckel to accept the County Public Works Director’s Certificate of Final Contract Acceptance for SP 39-070-004 for KGM Contractors of Angora, MN in the total amount of $163,658.00 and hereby authorize final payment of $8,182.90.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

County Auditor

County Auditor, John W Hoscheid met with the County Board and presented the County Credit Card for approval of payment.

Motion was made by Commissioner Ed Arnesen to approve the payment of the County Credit Card with Wells Fargo in the amount of $2,032.77.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

Correspondence

Correspondence was read and acknowledge from:

  • Arrowhead Library – Contact for placement on the County Board Agenda in March
  • Depot Preservation – Thank you letter for support
  • Water Sustainability – 2011 Report

County Sheriff

Stonegarden Grant

County Sheriff, Dallas Block was unable to attend the County Board meeting, therefore the Stonegarden Grant discussion will be placed on the next regular County Board meeting (January 10, 2012).  The County Board also placed Inventory on the agenda under the County Sheriff.

ATV Grant Approval

Motion was made by Commissioner Todd Beckel to enter into a grant with the State of MN Department of Natural Resources for OHV/ATV activities, contingent upon County Attorney approval, in the amount of $26,622.00, effective October 1, 2011 (or the date the State obtains required signatures) and expires on June 30, 2013, and to authorize Chair Ken Moorman and the County Sheriff, Dallas Block to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

Policies-Grants

It was the consensus of the County Board to set a policy for grants and relating expenditures.  This is to be placed on the Old/New Business for future agendas.

Committee Reports

Committee reports were heard from the following:

  • Commissioner Tom Hanson – Airport
  • Commissioner Ed Arnesen and Patty Beckel – Northwest Community Action
  • Commissioner Todd Beckel – Prevention Coalition

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund – discussed
  • Land Acquisition – Wetland Credits
  • Township Road Inventory/ATV Ordinance – to be discussed and placed on a January Board Agenda
  • Inventory – to be discussed in 2012
  • Beaver –discussed, correspondence to be passed out next county board meeting
  • Clementson Bridge Property – discussed
  • CAMA – none
  • 2011 Goals and Objectives – discussion in 2012
  • 2012 Budget – none

Land and Water Planning

Consideration of Preliminary Plat – Sportsman’s Eagles LLC

Land and Water Planning Director, Josh Stromlund met with the County Board and reviewed the details of the Consideration of Preliminary Plat for Sportsman’s Eagles LLC.  Josh read the following “Findings of Facts and Decision”:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision – Preliminary Plat

Name of Applicant:  Sportsman’s Eagle Ridge, LLC (Gregg Hennum)    Date:  12/30/11

Location/Legal Description:  Part of the Government Lot 8, Section 1, T. 167N, R. 33W (partial legal description).  The full legal description of the property is on file with the Land & Water Planning Office.

Project Proposal:  Creation of a Commercial Planned Unit Development within the shoreland area of Lake of the Woods consisting of a seven (7) lot Common Interest Community on Oak Island titled Common Interest Community Number 4, A Planned Community, Eagle Ridge

  1.  Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?  The proposed project is consistent with the Lake of the Woods County Comprehensive Land Use Plan as follows:

Summary of values important to Lake of the Woods County

  • Individual Choice:  In the types of work and leisure to pursue, and in where to live and in the lifestyle to pursue;
  • Local Influence:  Over policy that affects the lives of county citizens;
  • Conservation:  Of the resources in the county. Those resources would be used in a way that they remain healthy for future generations; and finally,
  • Balance:  Between individual rights and the public’s welfare and between competing economic development and environmental protection objectives.

Future Land Use Plan – Goals and Policies

Goals

  • Enhance to economic opportunities available for individuals and businesses in the county in ways that are compatible with long term environmental quality.
  • Maintain the tax base of the county so quality services can be provided.
  • Improve recreational opportunities for residents and visitors.
  • Maintain and, where necessary, improve water quality.

Policies

  • Maintain the county government’s economic health through the maintenance of its tax base, and the promotion of compatible economic activity.
  • Work to enhance the tourism industry in Lake of the Woods County through recreational enhancement and promotion activities.
  • Actively manage growth to maintain the character of Lake of the Woods County, including the semi-wilderness character of the Northwest Angle and its islands.
  • Encourage future growth to occur in areas that are not environmentally sensitive, and that are already served by infrastructure; conversely, discourage growth in areas that would cause environmental problems or be expensive for the county to serve with roads and other facilities.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Compliant septic systems will be installed over 400 feet from the Ordinary High Water Mark (OHWM) of Lake of the Woods. All but one cabin will be setback more than 200 feet to reduce the visibility from Lake of the Woods. Adequate vegetative buffers exist to screen neighboring properties.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  All structures will meet the minimum setback of 75 feet from the Ordinary High Water Mark (OHWM) of Lake of the Woods. Five out of the six proposed structures will be placed in excess of 200 feet from the OHWM. Open space will be in excess of 50 percent. At least 50 percent of the shore impact zone will be left in a natural state.  Impervious surface coverage for the entire project is less than 10 percent. 

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  The existing topography will not be adversely affected as this is an asset to the construction of the units located in the second tier of development to gain a view of the lake. The drainage features that are present on the property will not be altered as the site has adequate drainage currently. Extensive vegetative removal is not required as the applicant has indicated he wishes to keep a buffer between the units for seclusion and privacy. The only vegetative removal that is proposed is for the construction of the units and septic system.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  No habitable structures are to be placed within the flowage easement of 1064’ elevation of Lake of the Woods. All structures are required to be placed or elevated to an elevation greater than or equal to 1065’.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Appropriate erosion control measures will be implemented during construction of the units. The direction of slope is towards Lake of the Woods; however, five out of the six proposed units are more than 200 feet from the lake and the remaining unit will be setback at a minimum of 75 feet from the lake. The topography of the area has more of a gentle slope within approximately 150 feet of the shoreline.

7. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  There are no existing or proposed access roads to this property as it located on Oak Island.

8.  Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Adjacent land uses are residential however; the adjacent properties are zoned as commercial-recreational and natural environment. The past land use of this parcel of property has been of the commercial nature with two rental cabins being there for years.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Generally, resorts and/or planned unit developments are located within the shoreland area to provide accommodations for tourists or residential development.

10.  Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                   

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  The amount of liquid waste will be comparable or similar to a residential structure. Adequate space has been identified for the placement of two standard septic systems (primary and secondary) sites according to the site evaluation that has been conducted. A standard Type 1 system is proposed for the units.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Lake of the Woods Zoning Ordinance?                                             YES (X)  NO (  )  N/A (  )

Why or why not?  The visibility of the structures as viewed from the public waters will not change as no vegetation removal within the shore impact zone is proposed.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  A site evaluation was conducted and concluded the site is adequate for placement of two standard on-site sewage treatment systems. The site is adequate for a water supply from a drilled well or siphoned from the lake with a filtering system to accommodate the units.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                            

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Lake of the Woods is approximately 300,000 acres in size within the county boundaries of Lake of the Woods.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not?  There will be no storage tanks for petroleum or other hazardous material associated with this proposal.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Adequate vegetative screening exists to buffer the proposed project from adjacent properties.

16.  If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                              YES (  )  NO (  )  N/A (X)

Why or why not?  There will be no signs placed upon the property.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X) NO ( ) N/A ( )

Why or why not?  A centrally located dock will accommodate boat traffic to and from the site. Also, the applicant has stated that the current trail, in which no easements have been granted for travel purposes, can easily be rerouted on adjacent land that is owned by the applicant to travel from one property to the other without interfering with adjacent property owners.

Additional items considered are as follows:

  1. Project proposal has one additional unit as compared to a Residential Planned Unit Development.
  2. Project proposal exceeds greater than 50% open space requirement. Open space has been calculated at approximately 80%.
  3. At least 50% of the shore impact zone (SIZ) must be preserved in its natural state. Applicant is not proposing to alter existing conditions within the SIZ.
  4.  Impervious surface coverage within any tier must not exceed 25% of the tier area requirement. This project proposal has impervious surface coverage of less than 10%.
  5. Septic system and water supply will service the six proposed units.
  6. Dwelling units are clustered into one group.
  7. Shore recreation facilities, including but not limited to swimming areas, docks, and watercraft mooring areas are centralized.
  8. Structures are located as to reduce visibility as viewed from public waters and adjacent shorelands by vegetation, topography, and increased setbacks, assuming summer leaf-on conditions. Vegetation and topographic screening must be preserved.

The specific conditions of approval are as follows:

  1. Typographical errors in the dedication are corrected.

Approved  as Presented  (  )       Approved with Conditions  (X) Denied  (  )

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Land and Water Planning Director, Josh Stromlund relayed to the County Board that the County Planning Commission recommended approval of the Preliminary Plat – Sportsman’s Eagles LLC as presented with the single condition that the typographical errors be corrected.

Motion was made by Commissioner Ed Arnesen to approve the Plat for Sportsman’s Eagles LLC as presented with the single condition that the typographical errors be corrected.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

Bernard Project Recognition Award

Recognition

Chair Ken Moorman on behalf of the County Commissioners acknowledged Land and Water Planning Director, Josh Stromlund for all of his work, dedication and commitment on the Bernard Wetland Project.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Certificate of Appreciation Presented To

Land & Water Planning Director, Josh Stromlund

Resolution Number 11-12-04

WHEREAS; Land and Water Planning Director, Josh Stromlund, has devoted himself to the “Bernard Wetland Banking Project” for the past three years for and with Lake of the Woods County Board of Commissioners;

WHEREAS; Josh has committed countless hours on this project, which required him to travel frequently for meetings, along with his other job responsibilities as the  Director of the Land and Water Planning Office;

WHEREAS; this assignment was a challenging mission working with various state and federal government agencies;

WHEREAS; his accomplishment on the “Bernard Wetland Banking Project” has brought a range of financial opportunities to Lake of the Woods County;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners, would like to extend their gratitude to Josh and congratulate him on his exemplary achievement to the “Bernard Wetland Banking Project”.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Recognition

Chair Ken Moorman, on behalf of the County Commissioners, presented a Letter of Recognition and Appreciation to Commissioner Todd Beckel for his work on the Bernard Wetland Project and the innovative idea that created a “Win Win” project for Lake of the Woods County.

Commissioner Todd Beckel,

 We, your fellow Commissioners, would like to extend our personal sincere appreciation to you for all your efforts that you have put forth on the Bernard Land Acquisition.

Your proposal that you brought to the County Board three years ago, on purchasing the Bernard Property  to create an “Wetland Credit Bank”, was innovative and a ground breaking  idea.

Your visionary concept of selling the wetland credits will allow us to generate revenue for the County and will benefit the citizens of Lake of the Woods County; which is a WIN-WIN opportunity.

We appreciate your commitment, dedication and countless hours you spent on the “Wetland Banking Project.”

                                                        With Sincere Thanks,

Lake of the Woods County Board of Commissioners

Adjourn

With no further business before the County Board for the year 2011, Chair Ken Moorman called for a motion to adjourn the 2011 County Board Meeting.

Motion was made by Commissioner Ed Arnesen to adjourn the Lake of the Woods County Board Meeting for 2011.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  Chair Ken Moorman declared the 2011 County Board meeting adjourned at 10:50 a.m.

Attest:                                                                                     Approved: January 10, 2012

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman Board Chair