Commissioner Proceedings

December 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Thursday,
December 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman Hasbargen called the meeting to order at 9:18 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ken Moorman, Jon Waibel and Buck Nordlof. Absent, Ed Arnesen.  Also, present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, Elect Commissioner Grund and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Moorman and carried unanimously to approve the agenda as presented.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of December 11, 2018 with changes.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel seconded by Commissioner Nordlof, and carried unanimously to approve the following claims: Commissioners Warrants $ 13,711.72, Commissioners Warrants $3373.75, Commissioners Warrants $40,833.50.

NORTHERLY PARK

Greater Minnesota Regional Parks and Trails Commission, (GMRPTC), System Plan Coordinator, Joe Czapiewski, met with the board by conference call to discuss the process of applying for a legacy grant for designation as a regional park and the responsibilities of the county. This grant is a cash only, no “in-kind-services” and is a County Park, which means that the county is responsible for all of the coordinating the construction process, up keep of the park and liability. Joe informed the board that the DNR’s responsibility, once it passes through legislation, is to oversee the construction and funding. The board thanked Joe Czapiewski for meeting with the board. The board requested that County Auditor/Treasurer, Lorene Hanson contact Joe Laurin and inform him not to send the Master Plan of the proposed Northerly Park until they meet with him to review and approve the plan before submission.

COUNTY BOARD CHAIR

Commissioner Arnesen resumed the position of Chairman at 10:00 a.m.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase a Bobcat-Boom Loader as budgeted for 2019. Tim informed the board that Minnesota Pollution Control approved the minor expansion to the demolition landfill which will allow the county to operate for approximately five more years.

WHEELERS POINT SEWER PROJECT

The board discussed the Wheelers Point sewer project that is behind due to the wet fall. Public Works Director discussed the possibility of rebuild of CR 33 with the board. The board placed the discussion of rebuild of CR 33 on January 22, 2019 board agenda and requested that this be placed under Old/New business.

RECESS

The meeting was called to recess at 10:15 a.m. and reconvened at 10:20 a.m.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and discussed the density and clarifications of definitions of the Lake of the Woods Zoning Ordinance.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to open up the Lake of the Woods Zoning Ordinance to amend the definition section.

PER DIEMS

Chairman Arensen discussed the county staffs per diems, and non-county staff per diem rates. The board placed this discussion on January 8, 2019 agenda.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, Community Health Fund, lost warrants, Valley Med Flight, Ditch 26 &28 temporary loan.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county: Revenue-$ 99,620.09, Road & Bridge-$38,753.60, County Devlp. $2,647.50, Joint Ditch-$18,569.79, Solid Waste- $14,839.89, EDA. -$2,727.83.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/27/2018 For Payment 12/28/2018

Vendor Name                                        Amount

American Solutions For Business                             2,448.00

Cenex Co-Op Services, Inc.                                       5,028.17

Counties Providing Technology                                  3,432.00

Dell Marketing, Lp                                                        4,387.00

Freeberg & Grund, Inc                                                3,876.60

Lakes Gas Co                                                             2,541.00

Lakewood Health Center                                          25,000.00

Lakewood Health Center                                            3,748.56

Little Falls Machine, Inc                                               3,411.55

LOW Highway Dept                                                  18,569.79

Mactek Systems Inc                                                    3,403.00

Mar-Kit Landfill                                                          10,317.00

North Country Food Bank, Inc                                   25,000.00

Powerplan                                                                  5,452.31

Roger’s Two Way Radio, Inc                                      6,082.66

Roseau County Highway Dept                                   5,835.22

Swanston Equipment Corp                                         3,061.72

University Of Mn                                                         9,234.00

Widseth Smith Nolting&Asst Inc                                  3,330.83

59 Payments less than 2000  32,999.29

Final Total: 177,158.70

Further moved to authorize the payment of the following Auditor warrants: December 13, 2018-$27,754.23, December 13, 2018- $16.00, December 13, 2018-($12,108.15), December 13, 2018- $12,108.15, December 19, 2018- $103,720.32, December 26, 2018-$290.20.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously authorize County Auditor/ Treasurer, Lorene Hanson to transfer $14,555.50 for the contribution for the Ambulance from the Community Health fund to the Con-Con fund.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the application and affidavit for lost warrants for Dawn Fish dated, May 11, 2018 for $7.00 without furnishing indemnifying bond. 

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the application and affidavit for lost warrants for Cynthia McDougall dated, August 31, 2018 for $21.00 without furnishing indemnifying bond. 

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the Valley Med Flight (or any AirMedCare Network Provider) for medical necessity within Lake of the Woods County or Roseau County in the amount of $16,803.00 for 2019 from the Revenue fund.

Ditch 26&28

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize temporary loans to Ditch Fund 26 and 28; to mitigate temporary negative cash balances.

Chuck Larson Petition for Partial Abandonment of Ditch 36

County Auditor/Treasurer, Lorene Hanson will contact Koochiching and Beltrami Counties to set a Joint meeting date for Chuck Larson Petition for Partial Abandonment of Ditch 36.

YEARS OF SERVICE RECOGNITION

Chairman Arnesen, on behalf of the board thanked Commissioner Moorman for his years of service serving Lake of the Woods County Residents in District 3.

Resolution

The following resolution was offered by Chairman Arnesen and moved for adoption:

Recognition of years of service

Kenneth moorman

Resolution No. 18-12-06

Whereas:  Kenneth Moorman has served for Lake of the Woods County as District 3 Commissioner since January 1, 2007;

Whereas:  Kenneth will be retiring from Lake of the Woods County effective January 6, 2019;

Now Therefore, Be it Resolved:  That Lake of the Woods Board of County Commissioners extends its deepest

appreciation to Kenneth for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Hasbargen and the same being put to a vote, was unanimously carried.

ADJOURNMENT

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to call the meeting adjourned at 11:40 a.m.

Attest:                                                                          January 8, 2019

__________________________________                _____________________________________County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen