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COUNTY BOARD

February, 2018

Commissioner Proceedings

February 13, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 13, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Buck Nordlof, Ed Arnesen and Jon Waibel.  Also present were: Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Department Heads Evaluation, Approval to Hire Dispatch, Beaver Removal Cost.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of January 23, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims, Contract and Credit Card. Amy introduced newly Hired Child Support Officer, Bryan Hasbargen and Social Service Protection Officer Jennifer Hovde to the board.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $8,436.21, Commissioners Warrants $21,113.06, Commissioners Warrants $10,294.14.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the contract between Lake of the Woods County Social Services and Life-Care-Roseau for the provision of Clinical Supervision for 2018-2019.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel to approve the Lake of the Woods contract with Friends Against Abuse for Supervised Services for 2018-2019.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve a county issued credit card for Social Service Protection Officer Jennifer Hovde.

COUNTY AUDITOR/TREASURER

Claims

Deputy Auditor/Treasurer, Janet Rudd met with the board requesting approval of claims, and approval to appoint member to Extension Committee.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue-$107,745.97-Road & Bridge-$19,533.86-Co.Development-$22,500.00-Solid Waste-$31,171.87–EDA-$7,787.41.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/13/2018 For Payment 2/16/2018

Vendor Name                                                    Amount

Air Med Care Network                                                        16,474.00

Cenex Co-Op Services, Inc.                                                 5,829.71

Computer Professionals Unlimited Inc                                  3,432.00

Cps Technology Solutions                                                    2,988.70

Dell Marketing, Lp                                                               12,011.34

Forks Freightliner                                                                  3,040.20

HotsyMinnesota.Com                                                            2,141.66

Howard’s Oil Company                                                         4,566.15

Information Systems Corporation                                         8,238.00

LOW Area Industrial Development Corp                               7,142.85

LOW Fair Association                                                        25,000.00

LOW Highway Dept                                                              7,442.50

Mar-Kit Landfill                                                                    17,285.50

R & Q Trucking, Inc                                                               2,060.00

Roger’s Two Way Radio, Inc                                              13,034.56

Widseth Smith Nolting&Asst Inc                                         23,583.33

Woody’s Service                                                                  4,111.53

71 Payments less than 2000 30,357.08

Final Total: 188,739.11

Further moved to authorize the payment of the following Auditor warrants: January 24, 2018-$161,565.22-January 31, 2018- $105,110.33-Febuary 2, 2018- $210,573.21-Febuary 8, 2017- $14,905.32.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to appoint Sandy Peterson to Lake of the Woods Extension Committee.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for Mutual Aid Agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize County Sheriff, Gary Fish to enter into the Mutual Aid Agreement pursuant to MN Statutes 471.29 and authorize Chairman Arnesen to sign.

Resolution

The following resolution was offered by Commissioner Waibel seconded by Commissioner Nordlof and carried unanimously to approve the following:

RESOLUTION AUTHORIZING LAKE OF THE WOODS COUNTY TO ENTER INTO LAW ENFORCEMENT MUTUAL AID AGREEMENT

2018-01-04

WHEREAS; the Lake of the Woods County Sheriff accepted the plan for a mutual aid agreement with the law enforcement agencies in northern Minnesota -the intent of which is to make equipment, personnel and other resources available to political subdivisions from other political subdivisions for law enforcement purposes.

WHEREAS; this agreement is consistent with statute MS. 12.331 LOCAL ASSISTANCE TO POLITICAL SUBDIVISIONS.

NOW THEREFORE BE IT RESOLVED; that Lake of the Woods County enters into a Law Enforcement Mutual Aid Agreement with other law enforcement agencies for the mutual benefit of the public safety of all citizens in the state of Minnesota.

HUMAN RESOURCES

Human Recourse Director, Savanna Slick met with the board and requested approval for Law Enforcement Job Descriptions, grade and steps and discuss non-elected Department Heads evaluations.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the Jail Administer Job description at grade 10.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve Sandy Peterson as the Jail Administrator at grade at 10, step 7, $21.21 per hour, points 237, with night differential pay, effective February 25, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the Sergeants Job description at grade 14.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve two Deputy Sheriffs, as Sergeants at grade 14, step 6, $25.98 per hour, points 349.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to fill vacant Dispatch position with applicants from the Dispatch list.

Non-Elected Department Head Evaluations

Human Resource Director, Savanna Slick met with the board to discuss the evaluations for the Non-Elected Department Heads. The board set a work session for February 21, 2018 at 9:00 a.m. to review the evaluation process.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

ARENA BOARD

Mike Schulz, representing the Arena Board met with the board and updated them on their fundraising campaign, informed the board that the purchase agreement for the land at the school is complete and the projected date for breaking ground for the arena is set for May 1, 2018. Mike requested funding in the amount of $150,000 with five years to pay ($30,000 per year). Chairman Arnesen asked if the Arena board could meet with them again on February 27 so the board could review their request.

SWCD

Resource Technician, Mike Hirst met with the board and updated them on the “Keep it Clean Committee”, and discussed how the Wheel Houses are leaving behind trash, and the economic loss that comes with them.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the Buffer Cost Share Grant will be expiring on March 1, 2018, and if not used it will have to be sent back. Josh encouraged the board to let their constituents know that there is available funding for buffer expenses.

MIS/GIS

MIS/GIS Director, Peder Hovland, and GIS Specialist, Eric Solo met with the board and informed the board that the State of MN is requiring to get all the addresses to standard addressing. With this mandate by the State, it will effect well over eight(80) residents in Lake of the Woods County, and the County will be entering into Joint Powers agreements with the City of Baudette and City of Williams for 911 addressing. The board requested that the office send out letters notifying the households and will set a meeting date to meet with them to go over the States 911 Mandates of addressing. Peder and Eric also discussed the Pictometry images, which takes virtual tours of properties, high resolution digital images which will save valuable time. It will also assist with E911, Fire Departments, Community Planning, Environmental Assessments and Development, Engineering, Transportation/Utilities and Law Enforcement. Pictometery Intelligent Images costs for two flights over six years would be $179,175.85. Eric will get in touch with Pictometery Intelligent and request a change of the second flight and come back to the board next meeting with an updated pricing. The consensus of the board was to approve up to $35,835.17 for six years.

PUBLIC WORKS

Public Hearing- Five Year Plan

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 11:50 a.m. and open the Public Hearing for the Public Works Department Five Year Road Plan. Public Works Director, Tim Erickson reviewed the five year work plan with the board. Dave Marhula questioned why Township Road number 80 was not on the five year plan. Tim explained that the 5 year plan details how we intend to use State Aid funds.  Since the County cannot use State Aid funding on roads off of the State Aid system, the Township Roads aren’t included in this plan.  However, as the TR 80 project has been in development for the past few years, it will be moving forward with Township funding this year.   

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 12:37 p.m. and open the regular meeting.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the five year construction plan as presented.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following resolution:

 RESOLUTION NO. 18-02-05

BRIDGE REPLACEMENT, REHABILITATE, OR REMOVE

WHEREAS, Lake of the Woods County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal supplied by local citizenry and local units of government, and;

WHEREAS, Lake of the Woods County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years.

NOW, THEREFORE, BE IT RESOLVED, That the following deficient bridges are high priority and Lake of the Woods County intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available:

Old              Road           Total          Township or           Federal            Local or         Proposed

Bridge          Number        Project      State Bridge           Fund               State Aid        Construction

Number       or Name       Cost           Funds                                           Funds             Year                

92647        CR 77        $140,000.00    $70,000.00                            $70,000.00          2018

92633        CR 69        $160,000.00    $80,000.00                            $80,000.00          2019

                         CSAH 31       $100,000.00        $50,000.00                                         $50,000.00               2020

7255          CSAH 8     $900,000.00    $600,000.00                          $300,000.00         2021

7581          TR 83        $160,000.00    $80,000.00                            $80,000.00          2022

R0622        TR 53        $160,000.00    $80,000.00                            $80,000.00          2023          

FURTHERMORE, Lake of the Woods County does hereby request authorization to replace, rehabilitate, or remove such bridges, and;

FURTHERMORE, Lake of the Woods County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law. 

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel, and carried unanimously to approve the purchase of a Motor Grader, which includes a packer and a ripper in the amount of $281,560 as budgeted.

Tim informed the board that one mile brushing will be done on Ditch 24 with cost approximately $10,480 and should be completed by March 24. Commissioner Moorman requested cost associated to Beaver Control for the Joint Powers Resource Board, for they are gathering this information to present to the State Legislatures.

CLOSED SESSION

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 12:48 p.m. and open the closed session pursuant to MN Stat§ 13D.05, subd 3(b), Attorney Client Privileges. Members present: Commissioners Arnesen, Hasbargen, Moorman, Waibel and Nordlof. Others present: County Attorney, James Austad.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to close the closed session and open the regular meeting at 1:30 p.m.

Correspondence

The board reviewed correspondence from Rinke Noonan Law Firm.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 1:31 p.m.

Attest:                                                                                      February 27, 2018

__________________________________                            _________________________________Deputy Auditor/Treasurer, Janet Rudd                          Chairman of the Board, Edward Arnesen

Commissioner Proceedings

February 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February     27, 2018 in the ITV room at the Lake of the Woods School.

High School Social Studies teacher, Mr. Don Krause

Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen and Jon Waibel. Absent, Buck Nordlof.  Also present were: County Auditor/Treasurer, Lorene Hanson Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Cell phone stipend and Data security breach.  

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of February 13, 2018.

BORDERLAND SUBSTANCE ABUSE COURT

Honorable Judge Leduc, County Attorney, James Austad, DWI Court Coordinator, Amanda Zortman, Court Reporter, Lisa Havluck, and Probation Officer, Alison Hauger met with the students and explained the process and the purpose of the Borderland Substance Abuse Court.

PINE TO PRAIRIE TASK FORCE

Alesso Schroage, and Detective, Joe Morisch met with the board and gave a background on what the Pine to Prairie Task force is all about. The force has a 13- member task force that works across state lines.

TOWARD ZERO DEATH

Public Works Director, Tim Erickson, District State Aid Engineer Lou Tasa and Lieutenant Brad Norland met with the board and presented a power point and information on the Towards Zero Death Task Force.

RECESS

The meeting was called to recess at 11:15 a.m. and reconvened at 12:36 p.m. as follows:

TOWER SPACE LEASE

Lee Hervey, with Voyageurs Comtronics met with the board along with Jim Behrens requesting authorization for Pieper Farms to place a GPS portable base station on the county tower. Lee explained that the county owns the land and tower, but the county does have an easement with Pieper Farms, and therefore suggested that there be no charge for the tower lease.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and cell phone stipend.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $300.00, Commissioners Warrants $272.31, Commissioners Warrants $23,373.79, Commissioners Warrants $4,047.61,Commissioners Warrants $19,410.52.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend for Social Worker, Jennifer Hovde in the amount of $60.00 per month.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, and informed the board that the Lake of the Woods Women of Today applied for an application to conduct excluded Bingo, which will take place on November 17, 2018 at the Lake of the Woods School, which she approved on February 21, 2018.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue-$24,406.35-Road & Bridge-$12,692.08-Co.Development-$200.00-Solid Waste-$1,245.72–EDA-$895.41.

WARRANTS FOR PUBLICATION

Warrants Approved On 2/27/2018 For Payment 3/02/2018

Vendor Name                                                    Amount

Code 4 Services LLC                                                           3,508.43

Lavalla Sand & Gravel Inc                                                    9,000.00

Management Association Inc                                               3,918.75

Mort’s Outdoor Sports                                                          6,010.44

TOTALFUNDS                                                                       2,000.00

47 Payments less than 2000 15,001.94

Final Total: 39,439.56

Further moved to authorize the payment of the following Auditor warrants: February 13, 2018-$88,109.88.

DNR

Baudette Area Wildlife Supervisor Scott Laudenslager, Red Lake Area Wildlife Manager Gretchen Mehmel and Assistant Manager, Charlie Tucker met with the board and reviewed the past accomplishments and current projects in Lake of the Woods County.

CHAMBER OF COMMERCE

City of Baudette Mayor, Rick Rone and Chamber of Commerce President, Mike Hovde met with the board requesting funding for the Willie Walleye Replacement Campaign. They informed the board that the idea of the statue of Willie Walleye started in April of 1958, and total cost to construct was $2,000 and was dedicated during the Walleye Days in June of 1959.  The fundraising goal for Replacing Willie is $110,000 and with the City of Baudette share of $39,898.75 they have raised $70,017.75, the committee is requesting a donation from the county of $30,000 to $40,000.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to appropriate $30,000 payable in three year payments of $10,000 per year starting 2018-2020to the Willie Walleye Replacement Campaign from the Con-Con funds.

ARENA BOARD

Mike Schulz, Derek Olson and Keith Block met with the board to discuss the request of funds from February 13 board meeting. Mike informed the board since last meeting they have secured more funding for the new arena.  The board discussed the funding request from the last meeting.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to appropriate $200,000 to the New Arena, payable in five year payments of $40,000 per year starting 2018-2022 with the funding to go towards the Ice Plant/Coolant system, with funds from the Con-Con account.

RECESS

The meeting was called to recess at 2:25 p.m. and reconvened at 2:30 p.m. as follows:

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board and informed them that Amber Hahn was hired as Part-time Dispatch and Emily Tiedemann was hired as full time Dispatch.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the hiring of Amber Hahn as Part-Time Dispatch at grade 10, Step 1, points 237, $ 18.67 per hour, effective March 3, 2018.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the hiring of Emily Tiedemann has full time Dispatch at grade 10, Step 3, points 237, $19.51per hour, effective March 11, 2018.

Security Breach Protocol

Human Resource Director, Savanna Slick informed the board that there are some changes to be updated in the Security Breach Protocol Policy and will bring back to the board when completed.

Sergeants

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the appointment of Ben Duick as Lake of the Woods County Deputy Sheriff/Deputy Coroner and Sergeant effective March 11, 2018 at Grade 14, Step 6, points 349, $25.98 per hour.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the appointment of Brad Abbey as Lake of the Woods County Deputy Sheriff/Deputy Coroner and Sergeant effective March 11, 2018 at Grade 14, Step 6, points 349, $25.98 per hour.

Facility Coordinator Position

Human Resource Director, Savanna Slick met with the board to discuss the Facility Coordinators Step, she informed the board that the candidate that was chosen for this position counteroffered his step to be able to consider this position.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve grade 9, step 7, $20.03 per hour, for Facility Coordinator Position effective March 25, 2018.

MIS/GIS

MIS/GIS Director, Peder Hovland and GIS Specialist, Eric Solo met with the board to further discuss the Pictometery Master Product Agreement between Pictometery and MCCC and Lake of the Woods County.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the down payment of $8,855.75 from the 911 account for the Pictometery services.  

EXCUSED FROM MEETING

Chairman Arnesen excused himself from the meeting at 3:30 p.m. to attend AMC conference in St. Paul.

SWCD

SWCD Resource Technician, Mike Hirst met with the board and reviewed the 2017 County Feedlot Officer Annual Report.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Vice Chairman, Cody Hasbargen to sign the 2017 County Feedlot Officer Annual Report.

Buffer Law

SWCD Resource Technician, Mike Hirst met with the board to discuss the Local Water Plan and informed the board that the Buffer Law requires County officials to incorporate the Summary of Watercourses in to the Local Water Plan.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to adopt the following resolution:

Resolution to Incorporate the Summary of Watercourses

Into the Lake of the Woods County

Comprehensive Local Water Management Plan

2018-02-06

Whereas; Minnesota Statutes Chapter 103F.48 requires soil and water conservation districts (SWCDs) in consultation with local water management authorities, to develop, adopt, and submit to each local water management authority within its boundary a summary of watercourses.

Whereas; The Board of Water and Soil Resources has adopted Buffer Law implementation Policy #6 ‘Local Water Resources Riparian Protection (“Other Watercourses”)’ which identifies steps SWCDs are required to take in developing said inventory.

Whereas; Lake of the Woods SWCD has adopted a Descriptive/List inventory of other watercourses and provided it to Lake of the Woods County on “February 27, 2018”.

Whereas; Lake of the Woods County recommends that implementation of buffers or other practices on these waters be voluntary in nature through the Comprehensive Local Water Management Plan.

Whereas; Minnesota Statutes Chapter 103F.48 requires a local water management authority that receives a summary of watercourses identified under this subdivision must incorporate an addendum to its comprehensive local water management plan or comprehensive watershed management plan to include the SWCD recommendations by July 1, 2018.

Whereas; Minnesota Statutes Chapter 103F.48 does not require a plan amendment as long as a copy of the included information is distributed to all agencies, organizations, and individuals required to receive a copy of the plan changes.

Therefore be it resolved that; the summary of watercourses or “other waters” for Lake of the Woods County shall be incorporated as an addendum in its current local water management plan.

Be it further resolved that; Lake of the Woods County authorizes staff to provide a copy of the addendum and any supporting information to be distributed to all agencies, organizations, and individuals required to receive a copy of the plan changes.

One Watershed One Plan Update

SWCD Resource Technician, Mike Hirst informed the board that the Advisory & Policy Committee met jointly and discussed the One Watershed One Plan to discuss the plan that lays out the framework and goals of work to be done.

RECESS

With no further business before the board, Vice -Chairman Hasbargen called the meeting to recess at 3:50 p.m.

Attest:                                                                                      February 27, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Vice-Chairman of the Board, Cody Hasbargen