Commissioner Proceedings

February 14, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 14, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Tourism Bureau Liaison, Set-Up License, State Boat and Water Grant, Closed Session- Union.   

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of January 14, 2017.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrant’s $18,973.08, Commissioners Warrant’s $14,233.15.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the County as follows: Revenue $59,099.75, Road & Bridge $43,556.12, County Devel.$1,515.00 , Solid Waste, $38,410.62 Solid Waste, $38,410.62,  EDA,$3,285.29.

       WARRANTS FOR PUBLICATION

Warrants Approved On 2/14/2017 For Payment 2/17/2017

Vendor Name                                                    Amount

Applied Concepts, Inc                                                          2,417.50

B&B Plumbing & Heating Inc                                                 8,800.00

Cdw Government, Inc                                                           2,668.87

Cenex Co-Op Services, Inc.                                                7,243.74

Computer Professionals Unlimited Inc                                3,760.00

Hoffman, Philipp & Knutson, PLLC                                      2,500.00

Howard’s Oil Company                                                         3,844.72

Information Systems Corporation                                       6,968.00

Lakewood Health Center                                                       5,780.00

LOW Master Gardener                                                          2,071.96

Mactek Systems Inc                                                               3,062.00

Mar-Kit Landfill                                                                     15,902.50

Northern Light Region                                                          2,703.00

Northwoods Heating & Cooling                                         11,155.00

Nw Mn Household Hazardous                                             4,113.00

R & Q Trucking, Inc                                                               3,060.20

Sun Monitoring                                                                      2,490.50

Swanston Equipment Corp                                                  8,988.86

Woody’s Service                                                                    5,044.68

94 Payments less than 2000  43,292.25

Final Total: 145,866.78

Further moved to authorize the payment of the following auditor warrants: January24, 2017 – $412,434.86, February 1, 2017- $84,582.97 – February 1, 2017- $134,041.72- February 6, 2017 $63,752.02, February 7, 2017-$22,501.59.

Set-Up License

County Auditor/Treasurer Lorene Hanson met with the board and requested approval for a set-up license for Ships Wheel Resort.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve a State Issued Set-Up license for Ships Wheel Resort effective April 1, 2017- March 31, 2018.

Tourism Bureau

County Auditor/Treasurer, Lorene Hanson met with the board and informed the Board that Tourism Director, Joe Henry was inquiring about who will be the contact person on the board that he can contact. Commissioner Arnesen stated that he would be the contact person for the Tourism Bureau.

4-H- Horse Club 

Jennifer Strohl, representing the 4-H Horse Club met with the board to discuss the Panels for the Horse Arena.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase of panels for the Horse Arena in the amount of $4,176, plus sales tax, if applicable from the County Development Fund.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to amend the Agenda and add “Snowmobile Trail” Committee to the agenda.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to add “Snowmobile Trail Committee to the Commissioners Committee list”.

Motion

Motion was made by Commissioner Arnesen, seconded by Waibel and carried unanimously to appoint Commissioner Nordlof and Hasbargen to the Snowmobile Trail Committee.

ESRI  LICENSE AGREEMENT

MIS Director, Peder Hovland met with the board requesting updating the current individual license with ESRI to an enterprise license agreement, which will give the county increased licenses for all departments and will give more tools to expand the GIS to help department’s productivity.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the license upgrade with ESRI, with first year payment of $15,000 from the Enhancement fund, second year payment of $20,000 and third year payment of $25,000 (allocations to be decided).

PROWEST

MIS Director, Peder Hovland met with the board requesting approval for ProWest for updates to the Point and Pay Integration with LINK,

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the updates for the Point and Pay with ProWest in the amount of $1,455.20 from the revenue fund.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to enter into a 2017 State of Minnesota Annual County Boat and Water Safety Grant Agreement.

Motion

Motion was made by Commissioner Arnesen, seconded by Waibel and carried unanimously to enter into the 2017 State of Minnesota Annual Boat and Water Grant in the amount of $11,240, effective January 1, 2017 thru June 30, 2018 and authorize County Sheriff, Gary Fish and Chairman Nordlof to sign.

RECESS

The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase a new Motor Grader.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a new Motor Grader in the amount of $372,220 from the Highway Fund.

Ditch 26 and Land and Water Planning

Ditch 26 discussion and Land and Water Planning Office was moved to February 28, 2017 agenda.

Drug Court

Honorable Judge LuDuc met with the board to discuss the background of the Drug Court; he explained that it is a problem solving court with intense supervision of its clients. Judge LuDuc informed the board of the funding for 2017, which includes grants, donations from counties and cities. At this time, the court is short $25, 000 and they are looking for a donation from the county. He explained that the State is allocating 3.3 million dollars, and if it goes through, we can expect approximately $130,000 for the Lake of the Woods and Koochiching County Drug Court.

CLOSED SESSION

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 11:55 a.m. pursuant to MN Statute MN Stat. § 13D.03, subd.1(b), Labor Negotiations. The following members were present: Commissioners Nordlof, Waibel, Arnesen, Hasbargen and Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson, Human Resource Director, Savanna Slick, and Public Works Director Tim Erickson.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to close the close session at 12:37 p.m.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to open the regular meeting at 12:38 p.m. The board met with Union Representatives and presented a proposal.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:44 p.m.

Attest:                                                                                     February 28, 2017

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, James Nordlof

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Commissioner Proceedings

February 28, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 28, 2017 in the ITV room at the Lake of the Woods School.

High School Social Studies teacher, Mr. Don Krause

Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

Call to Order

Vice-Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, and Ed Arnesen. Absent, Buck Nordlof. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Keep it Clean, dismiss Cartway Hearing and MN Court Data Services.

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of February 14, 2017.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $8,680.18, Commissioners Warrants $2,974.21, Commissioners Warrants $5,881.06.

COUNTY SHERIFF

Dispatch

County Sheriff, Gary Fish met with the board and informed the board that the Dispatch Schedule will change with two permanent full time dispatcher that will work only the night shift and two that will only work the day shift and requesting that the designated night shift dispatchers receive a .75 cent per hour increase.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the night deferential pay for designated permanent full time employees working the night shift as dispatch, to increase hourly rate by .75 cents per hour.

Deputy Sheriff/On Call Pay

County Sheriff, Gary Fish met with the board requesting an adjustment for on call pay for Deputy Sheriffs.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize to increase the annual stipend from $520.00 to $754.00, for all full-time Deputy Sheriffs for on-call pay.

Court Data Services

County Sheriff, Gary Fish met with the board requesting approval for the master Subscriber Agreement for Minnesota Court Data Services for court records and documents to carry out their duties.

Resolution

AUTHORIZING THE SHERIFF’S OFFICE TO THE MN GOVERNMENT ACCESS SYSTEM

Resolution No. 17-02-01

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following resolution:

WHEREAS, the new Minnesota Government Access Accounts, allowing government agencies to view appropriate electronic court records and documents stored in the Minnesota Court Information System for cases in Minnesota District Courts, require authorization from the governing body.

NOW, THEREFORE, BE IT RESOLVED, the County Board of  Lake of the Woods County, Minnesota as follows:.

1. Approve and authorizes Gary Fish, Lake of the Woods County Sheriff, to sign the Master Subscriber Agreement for Minnesota Court Data Services for Lake of the Woods County Sheriff’s Office.
2. The Lake of the Woods County Sheriff, Gary Fish is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the Lake of the Woods County Sheriff’s Office connection to the systems and tools offered by the State.
3. That the Lake of the Woods County Sheriff, Gary Fish is the designated Authorized Representative for Lake of the Woods County Sheriff’s Office.
4. That Commissioner Arnesen, the Vice- Chairman of the County Board, and Lorene Hanson, the Lake of the Woods County Auditor/Treasurer is authorized to sign this Resolution.

Deputy Sheriff- Part Time

County Sheriff, Gary Fish met with the board requesting authorization to advertise for Part-time Deputy Sheriff.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to authorize County Sheriff, Gary Fish to advertise for Part-time Deputy sheriff.

TOWARD ZERO DEATH PRESENTATION

Public Works Director, Tim Erickson, Holly Kostrzewski, Northwest Minnesota Regional Toward Zero Deaths Coordinator, District State Aid Engineer Lou Tasa and Lieutenant Brad Norland met with the board and presented a power point and information on the Towards Zero Death Task Force.

VETERANS SERVICE OFFICER

Veterans Service Officer, Rick Rone met with the board and updated them on the Veterans Service program in Lake of the Woods County. Rick informed the board that they are in the process of working on a design for a Veterans Service Memorial and will be meeting with Mrs. Carlson class on March7th.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board requesting per union negotiations  authorization for step increases for Cooper Mickelson and Todd Canfield.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve two steps increase for Cooper Mickelson from Grade 12, step 6 to step 8, $23.69 per hour, points 274, effective March 12, 2017. 

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve one step increase for Todd Canfield from Grade 10, step 4 to 5, 19.95 per hour, points 237, effective March 12, 2017.

KEEP IT CLEAN

The board discussed spring fishing and the need of a Keep It Clean Dumpster at Frontier Landing. The board concurred with the request and asked Mike Hirst if he could take care of the moving on of the dumpster over.

Recess

The meeting was called to recess at 11:15 a.m. and reconvened at 11:20 a.m. as follows:

DNR

Baudette Area Wildlife Supervisor Scott Laudenslager and Red Lake Area Wildlife Manager Gretchen Mehmel met with the board and reviewed the past accomplishments and current projects in Lake of the Woods County.

EMERGENCY MANAGEMENT

Uniform Allowance

Emergency Management Director, Jill Olson met with the board requesting a Uniform Allowance for Emergency Management in the amount of $100.00.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve a uniform allowance for Emergency Management in the amount of $100.00 per year.

Satellite Phones

Emergency Management Director, Jill Olson met with the board requesting authorization to cancel the Satellite Phones.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Emergency Management Director, Jill Olson to cancel the two Satellite Phones.

RECESS

The meeting was called to recess at 12:15 p.m. and reconvened at 12:50 p.m. as follows:

SWCD

SWCD Resource Technician, Mike Hirst met with the board to review the following:

• 2016 Feedlot Program Report,
• Buffer Update
• Drainage System Grants
• Lake Shore Stabilization Projects

LAND AND WATER PLANNING DIRECTOR/COUNTY SURVEYOR

Land and Water Planning Director, Josh Stromlund and County Surveyor, Donn Rasmussen met with the board to discuss the Benchmark Survey. They informed the board that the last time this was completed was in 1996. The survey maintains an accurate and uniform system of elevation reference marks on a common vertical datum for monitoring and gauging the lake level and for planning purposes.  County Surveyor, Donn Rasmussen will contact other agencies involved and will meet with the board on March 28 with a confirmed quote for this project.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $27,925.54, Road & Bridge $10,121.30, Solid Waste, $24,942.89, EDA,$6,565.83.

       WARRANTS FOR PUBLICATION

Warrants Approved On 2/28/2017

Vendor Name                                                    Amount

Dell Marketing, Lp                                                                     4,168.00

Hasler                                                                                      4,000.00

Headwater Regional Development Commiss                           6,111.97

KRIS Engineering Inc                                                                3,250.36

North East Technical Service,Inc                                             2,063.50

Roger’s Two Way Radio, Inc                                                   5,443.00

Short Elliott Hendrickson, Inc                                                 22,471.04

60 Payments less than 2000  22,047.69

Final Total: 69,555.56

Further moved to authorize the payment of the following auditor warrants: February 15, 2017 – $22,180.54, February 23, 2017- $2,279.05.

Drug Court Funding

County Auditor/Treasurer Lorene Hanson met with the board to discuss the request for funds for the Lake of the Woods Drug Court from February 14 meeting.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve funding of $25,000for the Lake of the Woods Drug Court. ($15,000 as budgeted an additional $10,000, with funding from Revenue fund.)

Post Prom

County Auditor/Treasurer, Lorene Hanson met with the board and informed the Board that Post Prom committee requested $100.00 for the Post Prom Party.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to contribute $100.00 to the post prom committee as budgeted with funding from the revenue fund.

Tveit Cartway Hearing-Dismissal 

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to cancel and dismiss Byron Tviet Cartway Hearing that was scheduled for 2:30 p.m., as the parities were able to come to an agreement as per Tviets Attorney, Nora Crompton.

 RECESS

With no further business before the board, Vice-Chairman Arnesen called the meeting to recess at 3:05 p.m.

Attest:                                                                                      March 14, 2017

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Vice-Chairman of the Board

                                                                                                  Edward Arnesen