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COUNTY BOARD

January, 2017

Commissioner Proceedings

Organizational Meeting

January 10, 2017

The Lake of the Woods County Board met on Tuesday, January10, 2016, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2017 Organizational Meeting. ( Original date was scheduled for 01-03-2017, but cancelled due to weather).

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:03 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Jon Waibel, James “Buck” Nordlof, Cody Hasbargen, and Ken Moorman. Also present were: County Attorney, James Austad, Linwood “Woody” Fiala, and Deputy Auditor/Treasurer, Janet Rudd.

Swearing in Ceremony

County Recorder, Susan Ney swore in Commissioner Ed Arnesen, for his term beginning January 3, 2017. Commissioner Waibel and Hasbargen were sworn in earlier by County Recorder, Susan Ney.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2017.  Commissioner Moorman nominated Commissioner Nordlof with Commissioner Waibel seconding the nomination.  County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously close the nominations for Chair.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Nordlof for Chair.  Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Moorman, and Nordlof.  Against:  None.  Commissioner Nordlof assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2017.

Vice – Chair

Chairman Nordlof called for nominations for the position of Vice-Chair for the year 2017.  Commissioner Moorman nominated Commissioner Arnesen for Vice-Chair for Lake of the Woods County Board with Commissioner Hasbargen seconding the nomination. Chairman Nordlof called for nominations two more times. 

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the nominations for Vice-Chair. Chairman

Chairman Nordlof called for a roll call for Commissioner Arnesen for Vice- Chair.  Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Moorman, and Nordlof.  Against:  None.  Commissioner Arnesen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2017.

Approval of Agenda

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the agenda as follows: to be added to the Regular meeting following the organizational meeting: HR Mandatory Training, Human Resources- introduction of newly hire Human Resource Director, Cell phone stipend, compensation study, personnel policy update, personnel update, Maintenance, 2016 Audit Engagement letter, State Auditor Review-2015, lost warrant.

County Auditor/treasurer

OFFICIAL COUNTY NEWS PAPER BID-OPENING

Chairman Nordlof called for the bid opening at 9:20 a.m. for the Official Legal newspaper for the year 2017.MotionMotion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen to designate the Northern Light Region as the Official Legal newspaper for the year 2017 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region.

Lake of the Woods CountyBid TabulationLegal PublishingYear 2017January 10, 2017Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ        Northern Light Region      PO Box 1134          6.00         6.00          6.00         6.00     6.00      6.00Baudette, MN  56623      218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt6.00 2nd Publ/Financial Stmnt If applicable         6.00N/A 1st Delinq Tax List         6.00 2nd Delinq Tax List         6.00 All Other         6.00  

Signature Cards

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures card for account numbers 3908.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson and Chairman Nordlof to sign the Wells Fargo signature card for account number 3908.

COUNTY AUDITOR/TREASURER-Official Depositories

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2017.

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2017:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank- Baudette Branch
  3. Border State Bank, Baudette Branch
  4. Multi Bank Security’s

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. 

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2017 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2017-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2017:

                                    County Attorney:                    $4,000

                                    County Auditor/Treasurer:      $4,000

                                    County Recorder:                   $4,000

                                    County Sheriff:                       $4,000

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:10 a.m. as follows:

COUNTY ASSESSOR

County Recorder, Susan Ney swore in County Assessor, MaryJo Otten as Lake of the Woods County Assessor, (as approved on September 27, 2016 meeting- Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to appoint Mary Jo Otten as Lake of the Woods County Assessor for another term beginning January 1, 2017 thru December 31, 2020.)

APPROVAL OF 2017 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following Committee Appointments for 2017:

2017 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Waibel; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;

General Government: Commissioner Nordlof: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Waibel and Amy Ballard; Alternates; Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2017 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Waibel and Hasbargen;

Beaver Committee: Commissioners Nordlof and Arnesen, Lee Hancock, Tim Erickson and Steve Levassuer;

Border Coalition/Passports: Commissioners Arnesen and Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Chair- Commissioner Nordlof and Arnesen, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Walt Scribner;

Comprehensive Land Use Planning Board: Commissioners Arnesen and Hasbargen, Sue Ney, Josh Stromlund and Lorene Hanson; 

Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;

County Extension Committee: Commissioners Arnesen and Hasbargen, Lorene Hanson, Additional members:  Nancy Dunnell, Mike Feininger, Stephanie Schiro, Jen Erickson and Jennifer Peterson; Extension Members: Aprille Levasseur, Deb Zak and Karen Santl;

County TV:  Commissioners Waibel and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair- Commissioner Nordlof; Alternates: Commissioners;

Department Liaisons:  Assessor – Moorman; Land and Water Planning Office – Moorman; Attorney – Waibel; MIS – Arnesen; Sheriff – Hasbargen; Social Services – Nordlof;  Recorder – Hasbargen; Highway – Arnesen; Auditor/Treasurer – Nordlof; H/R – Waibel; County Surveyor-Hasbargen  and Veterans Service Officer – Moorman.

Drainage Committee: Commissioners Arnesen and Nordlof, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Nordlof and Waibel, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

Grievance Committee: Chair- Commissioner Nordlof, Daryl Fish, Josh Stromlund and Angie Eason; Alternate:  Commissioner Arnesen;

Information Systems/Technology Committee: Commissioners Arnesen and Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Arnesen and Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Labor/Management Committee: Commissioners Arnesen and Hasbargen, Savanna Slick; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Arnesen;

Law Library:  Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Arnesen, Lorene Hanson, Amy Ballard, Mary Jo Otten, Josh Stromlund, Peder Hovland, and Walt Scribner; Alternate:  Commissioner Waibel;

Ordinance Committee: Commissioners Arnesen and Waibel, James Austad, Gary Fish, Josh Stromlund, Christina Kriect, Rick Rone, April Stavig;

Park Commission: Commissioners Hasbargen and Moorman, Tim Erickson and Kellie Knight; Alternate: Commissioner Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Arnesen and Nordlof, Savanna Slick, Sue Ney, Tim Erickson, Christine Hultman, Lorene Hanson and Daryl Fish;   

Public Information Officer: Lorene Hanson, Alternate; Savanna Slick and James Austad;

SHIP Committee: Commissioner Nordlof, Alternate: Commissioner Arnesen;

Solid Waste Committee/Household Waste:   Commissioner Arnesen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Waibel, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Arnesen, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Nordlof and Arnesen, Tim Erickson,

Josh Stromlund, Peder Hovland, Cooper Mickelson, Boyd Johnson and Mary Jo Otten; 

Northwest Angle Development:  Commissioners Arnesen and Moorman; Alternates: Commissioners;

Vets Service: Commissioners Hasbargen and Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:  Angie Eason, Steve Sindelir, Julie Berggren, and Commissioner Nordlof;

2017 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Ronald Rudd (01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (01-01-12-31-18);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve Levasseur and Ken Horntvedt; non-voting Commissioner Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner   Waibel, Amy Ballard;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Hasbargen; 

GIZIIBII-RC&D: Commissioner Nordlof, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Moorman and Hasbargen;

International Bridge: Commissioners Moorman and Nordlof

Joint Powers Natural Resources Board: Commissioners Arnesen and Moorman;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Hasbargen;

Lutheran Social Service Board: Commissioner Nordlof and Amy Ballard; Alternate: Commissioner Waibel;

Mid State Co-op-  Peder Hovland as delegate #1, and  Mary Jo Otten, as delegate #2 ;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Waibel; Alternate: Commissioner Nordlof;

Minnesota Rural Counties Caucus: Commissioner Hasbargen; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/18) and Tom Mio (term expires 12/31/18) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/18) and Tom Mio (term expires 12/31/17(these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Arnesen and Josh Stromlund; Alternate:  Commissioner Nordlof;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Amy Ballard and   Alternate: Commissioner Waibel;

Northwest Community Action:  Commissioner Arnesen, Alternates, Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Waibel (term expires 12/31/17 (re-appointed in 2014).  This is a four-year term;

Nursing Service Advisory Board: Commissioner Hasbargen, Leah Larson; Alternate:  Amy Ballard;

One Watershed/One Plan: Commissioner Arnesen, Alternate: Hasbargen

Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Hasbargen;

Red River Valley Development Association:  Commissioner Hasbargen and Ken Horntvedt;

Regional Advisory: Jill Olson

State Forest Road and Trail: Commissioner Arnesen and Moorman

NW Emergency Communications Board: Commissioner Hasbargen: Alternate: Commissioner Nordlof;

SWCD District Committee: Commissioner Nordlof and Waibel and Josh Stromlund;

January 10, 2017 Regular Meeting

MAINTENANCE SUPERVISOR

Furnace Issues

Maintenance Supervisor, Peder Hovland met with the board to discuss the furnace issues at the Government Center, Peder informed the board that the furnace that heats the Attorney, Courts, Law Library and Jury room has gone down and is not operational. He presented quotes from Trane, which is listed with the State of Minnesota purchasing vendors, which changes the requirements on going out for bids. The board reviewed and discussed all options presented.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to replace the furnace systems for the County Government Center in the amount of $371,325.00 from the building fund.

HUMAN RESOURCE

Human Resource Director, Karen Ose met with the board to introduce, Savanna Slick as the newly hired Human Resource Director. Karen informed the board that Savanna will be gone January 19—26 and she’s willing to cover and help until January 31, 2017.

Cell Phone Stipend

Human Resource Director, Karen Ose requested approval for Savanna Slick for a cell phone stipend in the amount of $60.00 per month.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend for Human Resource Director, Savanna Slick, in the amount of $60.00 per month.

Policy Manual

Human Resource Director, Karen Ose informed the board that the county’s draft policy manual is ready to be reviewed by MRA.

MIS

Human Resource Director, Karen Ose and MIS Director, Peder Hovland met with the board to discuss the GIS position. Karen explained that when the MIS department was reviewed when adding Maintenance to MIS Directors job description, they created an IT Tech position and reviewed all job descriptions within the department, they also stated that once the GIS Specialist had meant the criteria of solely working on GIS projects, that the board would consider his grade adjustment as recommend by MRI.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve a grade adjustment for GIS Specialist to grade 12, step 10, $24.61 per hour , points 283, effective January 1, 2017.

FURNACE ISSUES

The board discussed the 40% down requirement which was stated in the Proposed Quotes for the replacement of the heating system.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman, and carried unanimously to approve $150,000 for down payment for  the mobilization fee of the contract price for the replacement of the furnaces in the Government Center and authorize County Auditor/Treasurer to pay by auditors warrant.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the claims as follows: Commissioner’s Warrants $7,311.52, Commissioner’s Warrants $1,264.83, Commissioner’s Warrants $3,417.72, Commissioner’s Warrants $367.27.

Range Mental Health Center

Social Service Director, Amy Ballard met with the board requesting approval to enter into a contract with Range Mental Health Center, a provider for sub-acute detoxification services.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase of service with Range Mental Health Center for detoxification service, effective January 1, 2017 thru December 31, 2017, or until renewal agreement is fully executed and authorize Social Service Amy Ballard and County Attorney to sign.

AMEND AGENDA

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to amend the agenda and add approval of December 29, 2016 minutes.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of minutes from December 29, 2016.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the December 29, 2016 minutes.

EDA APPOINTMENTS

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to re-appoint EDA members.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 17-01- 02

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which: Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length   Board Member            Term Expires               Representing

6 Year             Brock Stebacken         12/31/2017                  City of Baudette

6 Year             James “Buck”Nordlof 12/31/2017                  County Board District 1

6 Year             Jeff Bauers                  12/31/2018                  IDC

3 Year             Mike Kensella             12/31/2018                  Tourism Board

6 Year             Ed Arnesen                 12/31/2019                  County Board District 5

6 Year             Jon Waibel                  12/31/2019                  County Board District 4

6 Year             Stuart Noble                12/31/2020                  Chamber of Commerce

5 Year             Cody Hasbargen         12/31/2021                  County Board District 2

6 Year             Ken Moorman             12/31/2016                  County Board District 3

Whereas; one board member term  expiring on December 31, 2016 and two board member to be replaced  who’s terms only expire on December 31, 2019, and 2021:            

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following three board members for a term of 3 years, 5 years and 6 years;

            Term Length   Board Member            Term Expires               Representing

            3 Year             John Waibel                12/31/2019                  County Commissioner #4

            5 Year             Cody Hasbargen         12/31/2021                  County Commissioner #2

            6 Year             Ken Moorman             12/31/2022                  County Commissioner #3

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Cartway Hearing

County Auditor, Lorene Hanson met with the board informing the board that the Byron Tviet Attorney, Nora Crompton requested to terminate the petition for the Byron Tviet Cartway and will re-file a new petition.

Affidavit of Lost Warrant

County Auditor, Lorene Hanson met with the board requesting approval for a lost warrant for Sanford Health System.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the application and affidavit for lost warrant for Sanford Health System dated September 30, 2016 for $9,167.00 without furnishing indemnifying bond.

Audit Engagement Letter

County Auditor/Treasurer, Lorene Hanson presented an engagement letter for Hoffman Philipp & Knutson PLLC to confirm services that they provide to Lake of the Woods County for the year-end audit for 2016.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to enter into a service agreement with Hoffman Philipp & Knutson PLLC for year-end audit for 2016 and authorize Chairman Nordlof and County Auditor/Treasurer, Lorene Hanson to sign.

Closing of County Government on January 3, 2017

County Auditor/Treasurer, Lorene Hanson met with the board to inform them that AMC recommends that the County Board of Commissioners pass a resolution in regards to the closing of the County Government on January 3, 2017 due to the snow storm.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously the following resolution:

Resolution No. 07-01-03

COUNTY OFFICES CLOSING

WHEREAS, on January 3, 2017 Lake of the Woods County Officials closed the County Government down for all non-essential employees at 12:00 p.m. due to winter storm conditions,

WHEREAS, pursuant to MN Statute 373.052, allows county government to retroactively approve the closing of a business day at its next succeeding meeting,

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners approves the closing of Lake of the Woods County Government, for all non-essential employees.

COUNTY ATTORNEY

County Attorney, James Austad met with the board to discuss the mandatory meeting that is scheduled for February 14, 2017 at 1:00 p.m. for all Department Heads and Supervisors and Commissioners. The consensus of the board was that County Attorney; James Austad contacts all individuals that are required to take this course.

4-HORSE CLUB

Jen Strohl, from the 4-Horse Club met with the board to discuss financial assistance with the Horse Arena. Commissioner Arnesen commented that he will check with Public Works Director and follow up on the plan on the ditch and the cost before he could make any final decisions.

AUDITOR/TREASURER

Claims

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows:

 WARRANTS FOR PUBLICATION

Warrants Approved On 1/10/2017 For Payment 1/13/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                 5,392.49

Code 4 Services LLC                                                             8,948.79

Computer Professionals Unlimited Inc                                3,310.00

Emergency Communications Network, LLC                       7,500.00

Howard’s Oil Company                                                         4,128.86

Kustom Signals, Inc                                                               2,667.47

LOW Soil & Water Cons. Dist.                                          101,188.00

Mar-Kit Landfill                                                                     10,010.50

Mn Assn Of Counties                                                            3,934.00

Mn Counties Computer Co-Op                                           12,135.56

MN Counties Intergovernmental Trust                             129,610.00

Mn Dept Of Transp                                                               6,429.06

Mn Rural Counties Caucus                                                   2,100.00

St. Louis County Auditor                                                       2,000.00

University of North Dakota                                                   9,062.13

Valley Med Flight, Inc                                                          16,092.50

Voyageurs Comtronics, Inc                                                  2,640.00

Woody’s Service                                                                    3,263.19

Xerox Business Services LLC                                               5,776.00

50 Payments less than 2000   20,474.81

Final Total: 356,663.36

Revenue                      $239,838.62

Road & Bridge           $ 82,404.65

Co. Develp                  $  2,000.00

                                                Solid Waste                $ 31,378.88

EDA                            $  1,041.21

                                    356,663.36

    Further moved to authorize the payment of the following auditor warrants:

                                                December 30, 2016    $       997.72

                                                December 30, 2016    $    3,989.80

                                                December 30, 2016    $  95,328.64

                                                January 4,       2017    $108,945.91

                                                                                    $209,262.07

The meeting was called to recess at 12:09 p.m. and reconvened at 1:10 p.m.

LAND AND WATER PLANNING

Land and Water Director, Josh Stromlund met with the board and presented a Conditional Use Permit for Michael Edin, NWA Service for a Conditional Use Permit as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of building construction in a R2 -Rural Residential District. Josh informed the board that the Planning Commission recommends for approval.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the following Conditional Use Permit:

Name of Applicant:  Michael Edin (NWA Services)                                     Date:  January 10, 2017

Location/Legal Description:  Lot 9, Block 1, Angle Outpost Acres in Section 26, T-168N, R-34W (Angle) PID 02.57.01.090

Project Proposal:  A Conditional Use Permit as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of building construction in a R2 -Rural Residential District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                   YES (X) NO (  )  N/A (  )

Why or why not?  Allow a small business in a residential area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  ) N/A (  )

Why or why not?  Remains residential.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                    YES (  ) NO (  ) N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                            YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributarie                                                              YES (  ) NO (  ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                           YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES (X) NO (  ) N/A (  )

Why or why not?  Dead end private road.

8. Is the project proposal compatible with adjacent land uses?       YES (X) NO (  ) N/A (  )

Why or why not?  Residential.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                   YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                 YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                        YES (X)  NO (  )  N/A (  )

Why or why not?  No MPCA permit needed (2×500 gal).

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Addressed in future.  

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                       YES (X)  NO (  )  N/A (  )

Why or why not? 1’x4’ Shop sign.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                               YES (X) NO (  ) N/A (  )

Why or why not?  Rear parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  None

Approved as Presented (X)                         Approved with Conditions (  ) Denied (  )

                                                                                    _____________________________________

            James Nordlof Chair, County Board                                                                                 

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance

Risk Mapping, Assessment, and Planning (Risk Map)

Land and Water Planning Director updated the board on the Letter that the county received from U.S. Department of Homeland Security in regards to the Risk Mapping, Assessment, and Planning, Josh explained that they are just updating to digital maps.

County Ditch Records

Land and Water Planning Director informed the board that the county’s scanner is not working for the larger ditch documents and received a quote from SandPieper Design in the amount of $900 to scan and merge records.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Land and Water Planning Director, Josh Stromlund to have SandPieper Design scan the remaining ditch documents in the amount of $900.00.

Other Topics Discussed

Gun Range- Land transfer

Sexual Assault Claims- destination of agency to handle bills/claims, and then forward to Attorney and create victim emergency account, per Statute.

CORRESPONDENCE

The board acknowledged the following correspondence: L/W Heath Care Foundation- file of life and MRC- Wetland Replacement.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 1:46 p.m.

ATTEST:                                                                               APPROVED:

______________________                                        ____________________________

County Auditor/Treasurer                                           Chairman of the Board

Lorene Hanson                                                            James Nordlof