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COUNTY BOARD

January, 2019

Commissioner Proceedings

Organizational Meeting

January 8, 2019

The Lake of the Woods County Board met on Tuesday, January 8, 2019, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2019 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:03 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Jon Waibel, James “Buck” Nordlof, Cody Hasbargen, and Joe Grund. Also, present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer, Janet Rudd, County Attorney, James Austad and Linwood “Woody” Fiala.

Swearing in Ceremony

County Recorder, Susan Ney swore in Commissioner Joseph Grund and James “Buck” Nordlof with terms beginning January 7, 2019.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2019.  Commissioner Arnesen nominated Commissioner Cody Hasbargen for Chairman with Commissioner Waibel seconding the nomination. County Auditor/Treasurer, Lorene Hanson called for nominations two more times.

Chair

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously close the nominations for Chairman.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Hasbargen for Chair.  Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Grund and Nordlof.  Against:  None.  Commissioner Hasbargen assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2019.

Vice – Chair

Chairman Hasbargen called for nominations for the position of Vice-Chairman the year 2019.  Commissioner Arnesen nominated Commissioner Waibel for Vice-Chairman for Lake of the Woods County Board with Commissioner Nordlof seconding the nomination. Chairman Hasbargen called for nominations two more times. 

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to close the nominations for Vice-Chairman. 

Chairman Hasbargen called for a roll call for Commissioner Waibel for Vice- Chairman.  Roll call carried as follows: All in favor: Commissioners:  Waibel, Hasbargen, Arnesen, Grund and Nordlof.  Against:  None.  Commissioner Waibel assumed the position of Vice-Chairman of the Lake of the Woods County Board of Commissioners for 2019.

Approval of Agenda

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following addition: Approval of December 27, 2018 minutes.

APPOINTMENT OF COUNTY EMERGENCY MANAGEMENT DIRECTOR

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to appoint Jill Hasbargen Olson as Lake of the Woods County Emergency Management Director, with Commissioner Hasbargen abstaining.

APPROVAL OF MINUTES

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the official and summarized minutes of December 27, 2018 minutes.

County Auditor/treasurer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Wells Fargo Signature Cards, Official Depositories for 2019, 2019 IRS Mileage rate, Auditor/Treasurer Office fees and Sanford Lease for GCN.

Claims

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county: Revenue-$ 197,234.58, Road & Bridge-$50,065.07, Solid Waste- $14,527.29.

WARRANTS FOR PUBLICATION

Warrants Approved On 1/08/2019 For Payment 1/11/2019

Vendor Name                                        Amount

Air Med Care Network                                            16,803.00

Bert’s Truck Equipment Of Moorhead, Inc               36,680.00

Cenex Co-Op Services, Inc.                                     2,794.30

Esri                                                                          25,000.00

Howard’s Oil Company                                             2,714.97

LOW Soil & Water Cons. Dist.                               101,188.00

Malwarebytes Inc                                                                     2,519.25

Mar-Kit Landfill                                                        10,559.75

Mn Assn Of Counties                                                4,202.00

Mn Counties Computer Co-Op                                 18,064.57

Mn Dept Of Transp                                                    5,623.99

OnSolve,LLC                                                             7,500.00

TOTALFUNDS                                                           4,000.00

Voyageurs Comtronics, Inc                                      2,640.00

Woody’s Service                                                       3,034.53

29 Payments less than 2000   18,502.58

Final Total:  261,826.94

Further moved to authorize the payment of the following Auditor warrants: December 31, 2018-$2,226.70, December 31, 2018- $51,115.82, January 2, 2019, 87,995.39.

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Arnesen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer, Dawn Christianson and Chairman Hasbargen to sign the Wells Fargo signature card for account number 3908.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2019:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank- Baudette Branch
  3. Border State Bank, Baudette Branch
  4. Multi Bank Security

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. 

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the 2019 Standard IRS Mileage rate for business miles at .58 cents per mile.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Sanford Medical Center, Thief River Falls for the use of the Government Center North, portion to be leased consisting of approximately 1,474 square feet. The term of the lease is January 1, 2019 thru December 31, 2019, with rent being $1,000 per month.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the Lake of the Woods County Auditor/Treasurer’s fees as presented.

COMMISSIONERS

Chairman Hasbargen discussed possible dates with the board so they could set the 2019 County Tour. A tentative date of October 15 2019 was set. The following topics were approved, Per-Diems and Meal Reimbursement.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve County appointed committee member per diems from $40.00 to $75.00 per day effective January 1, 2019.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve out of county (accept NWA) meal reimbursements up to $40.00 per day, with itemized receipts and applicable agenda, effective January 1, 2019.

LOCAL SALES TAX

Chairman Hasbargen discussed the proposed local sales tax for Lake of the Woods County for the purpose of helping to pay for the cost for the new Law Enforcement/Jail facility that the State of MN is mandating.   The purpose of the local tax would be to help relieve the burden of the total cost of the facility to the residents/tax payers of Lake of the Woods County

OFFICIAL COUNTY NEWSPAPER BID-OPENING

Chairman Hasbargen called for the bid opening at 9:30 a.m. for the Official Legal newspaper for the year 2019.MotionMotion was made by Commissioner Nordlof, seconded by Commissioner Grund to designate the Northern Light Region as the Official Legal newspaper for the year 2019 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region.

Lake of the Woods County Bid Tabulation Legal Publishing Year 2019 January 8, 2019  Per Standard Advertising Unit Financial StatementDelinquent Tax ListAll Other Publications 1st Publ.2nd Publ1st Publ2nd Publ          Northern Light Region       PO Box 11346.506.506.506.506.506.50 Baudette, MN  56623       218-634-2700  Award To: Official Legal NewspaperNorthern Light Region 1st Publ/Financial Stmnt6.50 2nd Publ/Financial Stmnt If applicable         6.50N/A  1st Delinq Tax List         6.50  2nd Delinq Tax List         6.50  All Other         6.50  

APPROVAL OF 2019 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the following Committee Appointments for 2019:

2019 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Waibel; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;

General Government: Commissioner Nordlof: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Waibel and Amy Ballard; Alternates; Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Grund and Tim Erickson; Alternates: Commissioners;

2018 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Hasbargen and Waibel;

Beaver Committee: Commissioners Grund and Nordlof, Lee Hancock, Tim Erickson and Steve Levassuer;

Border Coalition/Passports: Commissioners Arnesen and Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Chair- Commissioner Hasbargen and Nordlof, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Safety Director;

Comprehensive Land Use Planning Board: Commissioners Arnesen and Hasbargen, Sue Ney, Josh Stromlund and Lorene Hanson; 

Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;

County Extension Committee: Commissioners Arnesen and Hasbargen, Lorene Hanson, Additional members: Tabitha Ubel, Kenneth Horntvedt and Nicole Olson and Sandy Peterson. Extension Members: Aprille Albrecht, Lisa Loegering and Karen Santl.

County TV:  Commissioners Waibel and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair- Commissioner Hasbargen; Alternates: Commissioners;

Department Liaisons:  Assessor – Nordlof; Land and Water Planning Office – Waibel; Attorney – Nordlof; MIS – Hasbargen; Sheriff – Arnesen; Social Services – Grund; Recorder – Nordlof; Highway – Grund; Auditor/Treasurer – Chair-Commissioner Hasbargen; H/R – Waibel; County Surveyor-Arnesen and Veterans Service Officer – Grund; Tourism Bureau- Arnesen; Wheelers Point Sewer- Waibel;

Department of Natural Resources: Arnesen and Waibel;

Drainage Committee: Commissioners Arnesen and Grund, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Nordlof and Waibel, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

Grievance Committee: Chair- Commissioner Hasbargen, County Attorney, James Austad, Human Resource Director, Savanna Slick, Daryl Fish, Josh Stromlund and Angie Eason; Alternate:  Commissioner Waibel.;

Information Systems/Technology Committee: Commissioners Arnesen and Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Arnesen and Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Jail Committee- Gary Fish, Tim Erickson, Jim Austad, Commissioner Arnesen and Waibel, Sandy Peterson, Peder Hovland and Lorene Hanson.

Joint Drainage Authority- JD22: Commissioner Grund-District 3, Commissioner Arnesen-District 5, Commissioner Waibel-District 4, JD 62- Commissioner Grund- District 3, Commissioner Arnesen- District 5, Commissioner Hasbargen-District 2;

Labor/Management Committees: Commissioners Arnesen and Hasbargen, Savanna Slick; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Hasbargen;

Law Library:  Commissioner Arnesen, County Attorney, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Waibel, Lorene Hanson, Jodi Ferrier, Mary Jo Otten, Josh Stromlund, Peder Hovland, Alternate:  Commissioner Hasbargen;

Ordinance Committee: Commissioners Arnesen and Waibel, James Austad, Gary Fish, Josh Stromlund;

Park Commission: Commissioners Hasbargen and Arnesen, Tim Erickson and Joe Laurin; Alternate: Commissioner Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Nordlof and Arnesen, Savanna Slick, Sue Ney, Tim Erickson, Christine Hultman, Lorene Hanson and Daryl Fish;   

Ploughing Committee: Commissioner Arnesen and Waibel, Gary Fish, Tim Erickson and Josh Stromlund: Alternate: Commissioners;

Public Information Officer: Lorene Hanson, Alternate; Savanna Slick and James Austad;

SHIP Committee: Commissioner Nordlof, Alternate: Commissioner Waibel;

Snowmobile Trails Committee: Commissioner Grund and Nordlof;

Solid Waste Committee/Household Waste:       Commissioner Arnesen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Waibel, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Arnesen, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Arnesen and Nordlof, Tim Erickson,

Josh Stromlund, Peder Hovland, Boyd Johnson and Mary Jo Otten; 

Northwest Angle Development: Commissioners Arnesen and Hasbargen; Alternates: Commissioners;

Vets Service: Commissioners Nordlof and Grund, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:    Angie Eason, Julie Berggren, and Commissioner Nordlof;

2018 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Ronald Rudd (01-01-19 to 12-31-22) appointed 01-08-19; Alternate: Commissioner Nordlof (01-01-19-12-31-22);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3- Marshall Nelson Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Ken Horntvedt and _____________; non-voting Commissioner Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner Waibel, Amy Ballard;

Community Education Advisory Board: Commissioner Hasbargen; Alternate: Commissioner Nordlof; 

Headwaters Regional Development Commission: Commissioners Waibel and Hasbargen;

International Bridge: Commissioners Grund and Nordlof;

Joint Powers Natural Resources Board: Commissioners Grund and Nordlof;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Grund;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Hasbargen;

Lutheran Social Service Board: Commissioner Nordlof and Amy Ballard; Alternate: Commissioner Waibel;

Mid-State Co-op: Peder Hovland as delegate #1, and Mary Jo Otten, as delegate #2;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Waibel; Alternate: Commissioner Nordlof;

Minnesota Rural Counties Caucus: Commissioner Hasbargen; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Grund(term expires 12/31/21) and Tom Mio (term expires 12/31/21) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Grund (term expires 12/31/20) and Tom Mio (term expires 12/31/19(these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Arnesen and Josh Stromlund; Alternate:  Commissioner Nordlof;

Northwest Board of Aging/Area Agency: Commissioner Nordlof, Amy Ballard and   Alternate: Commissioner Waibel;

Northwest Community Action:  Commissioner Arnesen, Alternates, Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Waibel (term expires 12/31/2021 (re-appointed in 2018) and Amy Ballard (appointed 2019 to 2022)

One Watershed/One Plan: Commissioner Arnesen, Alternate: Nordlof;

Rainy Rapid River Board: Commissioner Hasbargen, Josh Stromlund; Alternate: Commissioner Grund;

Red River Valley Development Association:  Commissioner Arnesen and Ken Horntvedt;

Regional Advisory: Jill Olson

NW Emergency Communications Board: Commissioner Arnesen: Alternate: Commissioner Hasbargen;

SWCD District Committee: Commissioner Waibel and Josh Stromlund; Alternate: Commissioner Grund

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Nordlof and carried unanimously to approve the following claims: Commissioner Warrants $12,557.67, Commissioners Warrants $1,964.74, Commissioners Warrants $2,255.07.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase two John Deere 6110 tractors as budgeted.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the purchase of two John Deere 6110 tractors in the amount of $181,500 as budget.

AMEND AGENDA

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to amend the agenda and add Opioid Grant.

COUNTY ATTORNEY

County Attorney, James Austad met with the board to discuss the possible grant for Opioid’s. He informed the board that Lake of the Woods Coalition organizers, Tammy Doebler and Sue Paulson have been working on applying for this grant along with LakeWood Health Center and requesting approval from the County Board to move forward with this grant opportunity. The consensus of the board was to move forward with the grant opportunity.

RECESS

With no further business before the board, Chairman Hasbargen called the meeting to recess at 11:50 a.m.

ATTEST:                                                                    APPROVED:

______________________                                        ____________________________

County Auditor/Treasurer                                             Chairman of the Board Lorene Hanson                                                 Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

January 22, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 22, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also, present were: County Auditor/Treasurer Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the agenda.  

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the official and summarized minutes of January 8, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the following claims: Commissioners Warrant’s $11,900.95, Commissioners Warrant’s $1,153.97, Commissioners Warrant’s $10,699.24.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Dr. Retention Agreement, and County issued credit card. Discussion of Temporary Liquor License Permits, Claims

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the County as follows: Revenue $185,274.86, Road & Bridge $81,860.05, County Devel.$1,000.00 , Solid Waste, $33,354.17, EDA, $2,337.36.

WARRANTS FOR PUBLICATION

Warrants Approved On 1/22/2019 For Payment 1/25/2019

Vendor Name                                                    Amount

Beltrami County Auditor-Treasurer                                    35,100.00

Cenex Co-Op Services, Inc.                                               11,739.34

Compass Minerals America                                                  5,243.52

Conduent Business Services LLC                                      6,127.76

Counties Providing Technology                                           3,526.00

Headwaters Regional Development Commiss                     5,000.00

LOW School District–390                                                     3,300.00

Mn Assn Of Counties                                                           2,500.00

MN Counties Intergovernmental Trust                              143,870.00

Mn State Dept-Correction                                                   21,391.55

Northern Light Region                                                           3,064.62

Nw Mn Household Hazardous                                             4,113.00

Paul Bunyan Transit                                                           15,594.26

Pro Mac Manufacturing Ltd                                                  2,753.10

Thompson Reuters-West Publishing Corp.                           2,572.00

University of North Dakota                                                   9,202.71

69 Payments less than 2000 28,728.58

Final Total: 303,826.44

Further moved to authorize the payment of the following auditor warrants: January 8, 2019 – $108,964.10, January 16, 2019- $210,001.02, January 17, 2019 – $211,042.37.

Credit Card

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Arnesen and carried unanimously to approve Emily Tiedemann, Dispatcher a county issued credit card.

Temporary On-Sale Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board to discuss Permits for a 1 day to 4-day Temporary On- Sale Intoxicating Liquor License which permits exempt originations to sell liquor for events that they are hosting. There are requirements that need to be met and approved by the County and MN Liquor Control. The board set the fee for the Temporary License to $100.00 per day.

Doctor Retention Contract

Doctor Retention Contract was placed on February 12, 2019 agenda.

LAKE OF THE WOODS HISTORICAL SOCIETY

Historical Society Director, Lindsay Marshall met with the board and informed the board that there is a grant available called, Heritage Partnership Program, to local governments to help defer the cost of   helping plan the 100- year celebration of Lake of the Woods County. Lake of the Woods County was created and vested on November 28, 1922 by Honorable J.A.O. Preus. Governor of Minnesota. The consensus of the board was to move forward with the grant application.

DITCH AUTHORITY

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unamously to close the regular meeting at 9:55 a.m. and open Ditch Authority.

Commissioner Hasbargen reviewed the following ditch assessments that Public Works Director, Tim Erickson recommended for 2019 Ditch Assessments.

  • CD 1:     
    • 2018 assessment: 5% ($22,792.74)
    • There is a major slope repair project on the south side of CSAH 8 from CSAH 2 going west about a mile.  We haven’t started design yet, so we don’t have an estimate of cost, but it will likely be at least the 2018 assessment amount.
    • 2019 maintenance plans include mowing and spraying
    • Recommend setting 2019 assessment at 2018 level
  • JD 16:
    • 2018 assessment: N/A
    • Need to determine the outlet fee to JD 28.  According to Kurt, we can set this fee at just about whatever reasonable amount we’d like.  Looking at the original benefit amounts, approximately $8,500 of benefits are now drained through JD 28, so if you set an amount anywhere between $5,000 and $12,000, that would be reasonable.
    • Recommend setting 2019 assessment at least at the determined outlet fee amount.
  • JD 24:
    • 2018 assessment: 25% ($15,913.40)
    • 2018 project for brushing opened up the outlet from CR 53 about 1.5 miles east to the lake.  This corridor was also surveyed for a future project, which will likely be scheduled concurrently with the culvert replacement on CR 53.  That project is on the 5-year bridge plan.
    • Brushing project between CSAH 8 and CSAH 11 likely for 2019
    • Recommend setting 2019 assessment at 2018 level
  • JD 26:
    • 2018 assessment: 30% ($20,468.10)
    • 2018 projects began straightening the channel and rebuilding the grade.
    • 2019 projects will continue this work, weather permitting.
    • I believe this ditch currently has negative fund balance.
    • Recommend setting 2019 assessment at 2018 level
  • JD 28: 
    • 2018 assessment: 25% ($34,099.75)
    • 2018 repair petition still needs design work (establish drainage outlets for water along TH 172)
    • System has been committed to provide matching funds for SWCD grant project (2019-2020 construction)
    • Ditch system has a negative fund balance
    • Recommend setting 2019 assessment at 2018 level
  • JD 22:    Joint Ditch with Roseau County
    • Joint Drainage Authority has set this assessment at 25% ($9,022.88)
    • Lake of the Woods Portion: $4,782.13
    • Roseau Portion: $4,240.75
  • JD 62:    Joint Ditch with Roseau County
    • Joint Drainage Authority has set this assessment at 5% ($21,903.90)
    • Lake of the Woods Portion: $16,844.10
    • Roseau Portion: $5,059.80

The Ditch Authority recommended the following Ditch Assessments: County Ditch 1-$22,800; Judicial Ditch 16 Outlet Fee- 8,500; Judicial Ditch 24- $16,000; Judicial Ditch 26- $24,000; Judicial Ditch 28-$40,000; Judicial Ditch 22-Joint Ditch with Roseau-$4,782.13; Joint Ditch 62 with Roseau-$16,844.10.

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to close the Ditch Authority meeting at 10:05 a.m. and reconvene the regular meeting.

DITCH ASSESSMENTS

Chairman Hasbargen discussed the 2019 Ditch Assessments and the recommendations from Public Works Director, Tim Erickson and the Ditch Authority.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the recommendations of the Ditch Authority to set the 2019 Ditch Assessments as follows: County Ditch 1-$22,800; Judicial Ditch 16 Outlet Fee- 8,500; Judicial Ditch 24- $16,000; Judicial Ditch 26- $24,000; Judicial Ditch 28-$40,000; Judicial Ditch 22-Joint Ditch with Roseau-$4,782.13; Joint Ditch 62 with Roseau-$16,844.10.

DRIFTERS SNOWMOBILE CLUB

Randy Orton and Marty Mollberg, representing the Drifters Club met with the board requesting approval to enter into a grant application with the MN Department of Natural Resources for equipment for the Border Snowmobile Trail for snowmobile trail grooming equipment and a grant for repair of bridges on the Border Trails in Lake of the Woods County and is requesting that Lake of the Woods County would be the fiscal officer for these two grants. The club has the required 25% match for each grant.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Nordlof and unanimously carried, with Commissioner Grund abstaining, and moved for adoption:

MN Snowmobile Trail Assistance Program

FY2019 Capital Improvement Grant

Resolution – 19-01-01

WHEREAS, the Lake of the Woods County supports the grant application made to the Minnesota Department of Natural Resources for the Federal Recreational Trail Program on behalf of the Lake of the Woods Drifters Snowmobile Club.  The application is to repair bridges on the Border Trails in Lake of the Woods County. The trail system is located within Lake of the Woods County

WHEREAS, the Lake of the Woods County recognizes that the Lake of the Woods Area Drifters Snowmobile Club has contributed a twenty-five percent (25%) cash match to the project.

NOW, THEREFORE, BE IT RESOLVED, if Lake of the Woods County is awarded a grant by the Minnesota Department of Natural resources, the County agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project.  The County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and

BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Trail Program Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award.

BE IT FURTHER RESOLVED, the County Board names the fiscal agent for Lake of the Woods County as:

                                                      Lorene Hanson

                                                      County Auditor-Treasurer

                                          206 8th Ave SE #260,

                                          Baudette, MN 56623

BE IT FURTHER RESOLVED, the County hereby assures the trail improvements will be maintained for a period of no less than twenty (20) years as required by the Federal Recreational Trail Grant Program.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Arnesen and unanimously carried and moved for adoption:

MN Snowmobile Trail Assistance Program

FY2019 Capital Equipment Grant

Resolution – 19-01-02

WHEREAS, Lake of the Woods County on behalf of the Lake of the Woods Drifters Snowmobile Club supports the grant application made to the Minnesota Department of Natural Resources for the Federal Recreational Trail Program.  The application is to purchase snowmobile trail grooming equipment for the Border Snowmobile Trail System.  The trail system is located throughout Lake of the Woods County.

WHEREAS, Lake of the Woods County recognizes the Lake of the Woods Drifters will provide a twenty-five (25) percent match requirement for the Federal Recreational Trail Program.

NOW, THEREFORE, BE IT RESOLVED, if Lake of the Woods County is awarded a grant by the Minnesota Department of Natural resources, the County agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project.  The County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and

BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Trail Program Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award.

BE IT FURTHER RESOLVED, the County Board names the fiscal agent for Lake of the Woods County for this project as:

                                                                  Lorene Hanson

     County Auditor-Treasurer

                                                      206 8th Ave SE #260,

                                                      Baudette, MN 56623

BE IT FURTHER RESOLVED, the Lake of the Woods Drifters Snowmobile Club hereby assures the grooming equipment acquired through this grant will be maintained for no less than twenty (20) years as required by the Federal Recreational Trail Grant Program or until such time as appropriate disposition actions are approved by the Minnesota Department of Natural Resources.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stomlund met with the board and presented a Conditional Use Permit for MLT&T and LMK Holding Company Inc. to allow the applicant to operate a winter access road to Lake of the Woods; storage shed for off-season equipment storage and storage of fish houses. No comments were heard from the Public and letter received was acknowledged. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with the following conditions, the specific conditions of approval are as follows:

  1. Signage to include wordage that road is for private use of Border View Lodge only. Not a public access
  2. Limited to 18 wheelhouse clients

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the following Conditional Use permit:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  MLT&T, LLC and MLK Holding Company Inc.                   Date:  January 22, 2019

Location/Legal Description: The West 100 feet of the W½NE¼; The East 100 feet of the West 200 feet of the South 233 feet of the SW¼NE¼; The East 200 feet of the West 400 feet of the South 233 feet of the SW¼NE¼; the W½NE¼ Less Deeded, all within Section Twenty-four (24), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, and the SW¼SE¼ less the West 100 feet in Section Thirteen (13), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) – Parcel ID#s:  19.24.12.010, 19.24.12.011, 19.24.12.020, 19.24.12.000 and 19.13.43.000.

Project Proposal:  A Conditional Use Permit, as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to operate a winter access road to Lake of the Woods; storage shed for off-season equipment storage and storage of fish houses in a Rural Residential Zoning District (R2).

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                         YES (X) NO (  )  N/A (  )

Why or why not? _Resort Development Area________________________________

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  )  N/A (  )

Why or why not? _Adding to existing road and monitored by applicant____________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X) NO (  )  N/A (  )

Why or why not? _Will not______________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                     YES (X) NO (  )  N/A (  )

Why or why not? _Cannot access from 172, ice road access already exists_________

8. Is the project proposal compatible with adjacent land uses?                            YES (X) NO (  )  N/A (  )

Why or why not? _Rural residential_______________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  )  N/A (  )

Why or why not? _Lake access___________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________   

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________    

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14.  If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                  YES( ) NO (  )  N/A (X)

Why or why not? ______________________________________________________   

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                         YES (X) NO (  )  N/A (  )

Why or why not? ___See conditions_______________________________________

17.  If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?                                         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

  1. Signage to include wordage that road is for private use of Border View Lodge only. Not a public access
  2.  Limited to 18 wheelhouse clients

Approved as Presented (  )                            Approved with Conditions  (X)                      Denied  (  )

                                                                                    _____________________________________

                                                                                                            Cody Hasbargen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

AMEND AGENDA

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to amend the agenda at 10:45 a.m. to discuss the Humane Society.

COUNTY ATTORNEY

County Attorney, James Austad met with the board to inform the board that the Humane Society Shelters has been in contact with Parvovirus, which is a highly contagious viral illness that affects dogs. The Shelter has brought the animals to a Veterinarian for further evaluation and treatment.

Correspondence

The board acknowledge the receipt of the 2019 Multi-Hazard Mitigation Plan.

RECESS

With no further business before the board, Chairman Hasbargen called the meeting to recess at 11:54 a.m.

Attest:                                                                                      February 11, 2019

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen