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COUNTY BOARD

January, 2014

Commissioner Proceedings

Organizational Meeting

January 7, 2014

The Lake of the Woods County Board met on Tuesday, January7, 2014, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2014 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Mark Hall called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Thomas Hanson, and Ken Moorman. Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Election of Chair and Vice Chair

County Auditor/Treasurer, Mark Hall called for nominations for Chair of Lake of the Woods County Board for the year 2014.  Commissioner Arnesen nominated Commissioner Beckel with Commissioner Moorman seconding the nomination.  County Auditor/Treasurer called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer, Mark Hall called for a roll call for Commissioner Beckel for Chair.  Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson.  Against:  None.  Commissioner Beckel assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2014.

Chairman Beckel called for nominations for the position of Vice-Chair for the year 2014.  Commissioner Hanson nominated Commissioner Arnesen for Vice-Chair for Lake of the Woods County Board with Commissioner Nordlof seconding the nomination. Chairman Beckel called for nominations two more times. 

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chairman Beckel called for a roll call for Commissioner Arnesen for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel.  Against:  None.  Commissioner Arnesen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2014.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda as follows: Work Session with the Baudette City Council and Lake of the Woods Commissioners, Coroner, Chief Deputy Sheriff, from exempt to non-exempt employee; NWA Airport to set a date for a work session, NWA Airport, H S A Plan. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Committee Appointments

Chairman Beckel presented the 2014 Committee appointments to the board.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m. as follows:

County Auditor

Signature Cards

County Auditor/Treasurer, Mark Hall met with the board requesting authorization for signature for signature cards for account number 3908and 6372.

Motion

Motion was made by Commissioner Arnesen to authorize Chair Beckel, County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to authorize County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Hoffman, Dale, & Swenson, PLLC

County Auditor/Treasurer, Mark Hall met with the board requesting authorization for signatures

for the 2013 Governmental Audit Service Agreement with Hoffman, Dale, & Swenson, PLLC.

Motion

Motion was made by Commissioner Hanson to authorize Chair Beckel and County Auditor/Treasurer, Mark Hall to sign the 2013 Governmental Audit Service Agreement with Hoffman, Dale, & Swenson, PLLC. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/TREASURER-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2014.

Motion was made by Commissioner Moorman to designate the following institutions as Official Depositories of county funds for the year 2014:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank- Baudette Branch
  3. Border State Bank, Baudette Branch
  4. MAGIC Fund /US Bank
  5. I.C.C. Securities-Scottsdale, AZ

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

county Attorney

Chair Beckel presented a resolution to the board for consideration for approving the County Attorney from half-time position to full-time.

Resolution

RESOLUTION RESCINDING THE BOARD’S DECISION TO ESTABLISH THE POSITION OF COUNTY ATTORNEY AS PART-TIME:

Resolution No. 14-01-01

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, on January 5, 2010, the Lake of the Woods County Board of Commissioners approved a resolution to make the position of Lake of the Woods County Attorney a part time position;

WHEREAS, on August 13, 2013 the Lake of the Woods County Board of Commissioners, by unanimous decision, accepted the resignation of then Lake of the Woods County Attorney Philip K. Miller, effective  September 3, 2013 at 12:01 a.m.;

WHEREAS, the position was filled in a part time capacity from January 3, 2011 to present;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined, that the position of the Lake of the Woods County Attorney will bea full time permanent position; 

WHEREAS, Minnesota Statute §388.21 provides that an action to make the position of county attorney full time must be taken at the January meeting prior to the first date on which applicants may file for the office of county attorney;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined that the position can be performed by a full-time county attorney; range of salary from $79,573.68 to $100,140.48 annually, together with benefits, as outlined in the Lake of the Woods County Personnel Policy.

NOW, THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS AS FOLLOWS:

  1. That the action of the Lake of the Woods County Board in Resolution No. 10-01-02 on January 5, 2010 making the position of the Lake of the Woods County Attorney a part time position is hereby rescinded.
  2. That the position of the Lake of the Woods County Attorney commencing following the 2014 election shall be a full time position and that the person so elected to office shall not engage in the private practice of law. That the elected county attorney shall receive compensation range from $79,573.68 to $100,140.48 annually, together with benefits, as set forth in the Lake of the Woods County Personnel Policy

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor/Treasure, Mark Hall presented the 2014 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2014-01-02

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2014:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HEALTH SAVING ACCOUNT

Chair Beckel discussed the Health Savings Account (HSA) that employees have enrolled in and now some are changing to deductable plans and the associated monthly fees that the HSA charges. The consensus of the board was that if the employee is on the HSA plan, the county is administrating the plan and paying the fee; if the employee is on a different plan and has a HSA account open, then it is the employee’s responsibility to pay the HSA fees.

OFFICIAL COUNTY NEWS PAPER BIDDING OPENING
 Legal Newspaper – Bid OpeningChair Beckel called for the bid opening at 11:01 a.m. as advertised for the Official Legal Newspaper for the year 2014.   
 County Auditor/Treasurer, Mark Hall opened the sealed bids for the official legal newspaper as follows: 
 Lake of the Woods CountyBid TabulationLegal PublishingYear 2014January 7, 2014          Per Standard Advertising Unit  Financial StatementDelinquent Tax ListAll Other Publications  1st Publ.2nd Publ1st Publ2nd Publ          Northern Light Region       PO Box 1134 4.504.504.504.504.504.50Baudette, MN  56623       218-634-2700                                                                                                          Award To:   Official Legal Newspaper   Northern      Light Region    1st Publ/Financial Stmnt   4.50    2nd Publ/Financial Stmnt  If applicable N/A    1st Delinq Tax List  4.50    2nd Delinq Tax List  4.50    All Other  4.50                     
 Motion was made by Commissioner Hanson to designate the Northern Light Region as the Official Legal Newspaper of the County for 2014 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light Region. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.    Motion was made by Commissioner Moorman to approve the 2014 Committee appointments as follows:  
 2014 ASSOCIATION OF MINNESOTA COUNTIES (AMC)Ag Task Force: Commissioner Hanson; Alternates: Commissioners Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners; General Government: Commissioner Beckel; Alternates: Mark Hall and Commissioners; Health and Human Service: Commissioner Nordlof and Nancy Wendler; Alternates; Commissioners; PILT Advisory: Commissioner Josh Stromlund; Public Safety: Commissioner Hanson; Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;2014 COUNTY RELATED COMMITTEESAirport Commission:  Commissioners Beckel and Hanson; Border Coalition/Passports: Commissioner Beckel, Commissioner Arnesen, Sue Ney and Emergency Management; Building and Safety Committee: Chair- Commissioner Beckel, Commissioner Arnesen, Tim Erickson, Peder Hovland, Mark Hall and Nancy Wendler, one from Law Enforcement, and Walt Scribner; Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Beckel, Sue Ney, Josh Stromlund and Mark Hall;  Continuity of Operation Plan (COOP): Emergency Management and All Commissioners; County Extension Committee: Commissioner Beckel, Commissioner Arnesen, Janet Rudd, Additional members:  Nancy Dunnell, Mike Hirst, Stephanie Schiro, Shelly Lein, Jen Erickson and Joanne Kellner; Extension Members: April Levasseur, Deb Zak and Karen Santl. County TV:  Commissioner Hanson, Commissioner Arnesen, Lee Hervey, Mark Hall, Peder Hovland and Emergency Management; Data Privacy Administrator: Dena Pieper; Department Head Liaison: Chair- Commissioner Beckel; Alternates: Commissioners; Department Liaisons:  Assessor – Arnesen; Land and Water Planning Office – Moorman; Attorney – Hanson; MIS – Nordlof; Sheriff – Hanson; Social Services – Moorman;  Recorder – Nordlof; Highway – Arnesen; Auditor/Treasurer – Beckel; H/R – Beckel; County Surveyor-Arensen and Veterans Service Officer – Moorman; Drainage Committee: Commissioners Moorman and Arnesen, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative; Enhanced 911 Committee: Commissioner Nordlof Commissioner Hanson, Peder Hovland, Gary Fish, Emergency Manager and other local appointees; Grievance Committee: Chair- Commissioner Beckel, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Arnesen; Information Systems/Technology Committee: Commissioner Nordlof, Commissioner Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson, Dawn Christianson and Stacy Novak; Insurance Committee: Commissioner Arnesen, Commissioner Beckel, Mark Hall, Nancy Wendler, Lorene Hanson, Sue Ney, Daryl Fish and HR; Labor/Management Committee: Commissioner Arnesen, Commissioner Beckel, HR; Alternate: Commissioner Nordlof; Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Mark Hall; Alternate:  Commissioner Beckel;  Law Library:  Commissioner Hanson, County Attorney and Peder Hovland; Motor Pool Committee: Commissioner Beckel, Mark Hall, Nancy Wendler, Mary Jo Otten, Josh Stromlund and Walt Scribner; Alternate:  Commissioner Hanson; Ordinance Committee: Commissioner Arnesen, Commissioner Hanson, County Attorney, Gary Fish, Josh Stromlund, Michelle Brown, Rick Rone, April Stavig; Park Commission: Commissioner Hanson, Commissioner Beckel, Tim Erickson; Alternate: Commissioner Moorman; Personnel Committee (combined Compensation Plan and Personnel): Commissioner Arnesen, Commissioner Beckel, Human Resources Director, Sue Ney, Tim Erickson, Shelly Pepera and Daryl Fish;    Public Information Officer: Mark Hall, Alternate; Janet Rudd; SHIP Committee: Commissioner Hanson, Alternate: Commissioner Moorman; Solid Waste Committee/Household Waste:   Commissioner Hanson (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Mary Jo Otten; Subdivision Controls Committee: Commissioner Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved; Township Road and Trails: Commissioner Arnesen, Commissioner Nordlof, Tim Erickson,Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten;  Tribal Lands:  Commissioners Arnesen and Moorman; Vets Service: Commissioner Moorman, Commissioner Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone; Wellness Committee:  Angie Eason, Cindy Kroeger, Steve Sindelir, Julie Berggren, and Commissioner Hanson;2014 BOARDS/COLLABORATIVE/COALITIONArrowhead Library System:  Commissioner Hanson; Alternate: Commissioner Nordlof (7-1-11 to 06-30-14 appointed 2011); Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Jamie McEnelly; at large; Steve LeVasseur and Ken Horntvedt; non-voting Commissioner Arnesen; Border Substance Abuse Court and Steering Committee: Commissioner   Beckel; Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Beckel;  GIZIIBII-RC&D: Commissioner Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member; Governor Council on Mental Health and LAC Committee:  Commissioner Moorman; Headwaters Regional Development Commission: Commissioners Moorman and Hanson; Joint Powers Natural Resources Board: Commissioner Nordlof, Commissioner Moorman; Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Moorman; Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Beckel; Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Beckel; Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Stacy Novak or Dawn Christianson; Minnesota Counties Intergovernmental Trust: Commissioner Beckel; Alternate: Commissioner Hanson; Minnesota Rural Counties Caucus: Commissioner Hanson; Alternates: Commissioners;     North Country Community Health Board:  Commissioner Moorman(term expires 12/31/15) and Jan Olson (term expires 12/31/15) these are three-year terms; North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/14) and Jan Olson (term expires 12/31/15 these are two-year terms; Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate:  Commissioner Arnesen; Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and   Alternate: Commissioner Beckel; Northwest Community Action:  Commissioner Arnesen, Commissioner Beckel; Northwest Minnesota Juvenile Center Board: Commissioner Beckel (term expires 12/31/17 (re-appointed in 2014).  This is a four-year term; Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani; Alternate:  Nancy Wendler; Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Arnesen; Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt; Regional Radio Board: Commissioner Hanson: Alternate: Commissioner Nordlof; SWCD District Committee: Commissioner Nordlof, Commissioner Arnesen and Josh Stromlund;      
  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   
  RECESSWith no further business before the board Chairman Beckel recessed the meeting at 11:28 a.m.   Attest                                                                                 Approve:  January 14, 2014   __________________________                                    ____________________________Janet E. Rudd, Deputy Auditor                                      Chair of Board, Patricia Beckel======================================================================================================================Commissioner Proceedings             January 28, 2014 The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 28, 2014 in the Commissioners’ Room at the Government Center. Call to OrderChairman Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patricia Beckel and Thomas Hanson. Also present were: County Auditor/Treasurer Mark Hall, and Deputy Auditor Janet Rudd. Approval of AgendaMotionMotion was made by Commissioner Hanson to approve the agenda with the following additions: Satisfaction of Mortgage for Marla Otto, Fish House Bids, Thank-you letter from Fair Board, Letter for Bob Lessard, and synthetic drug ordinance.   The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. Consent AgendaMotion was made by Commissioner Moorman to approve the consent agenda as follows: travel Leah Stephani to travel to Minneapolis on March 18-21 for MSSA Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Approval of MinutesMotionMotion was made by Commissioner Hanson to approve the minutes of January 14, 2014 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.County SheriffSheriff’s Office ExpansionCounty Sheriff, Gary Fish, Scott Fetting and Matthew Keenan from Klein McCarthy Architects met with the board to review draft designs for expansion of the Sheriff’s Office for office space and vehicle storage. Consensus of the board was to have Klein McCarthey Architects draft a Architect contract for the project.Stonegarden ApprovalCounty Sheriff, Gary Fish met with the board requesting approval for him to work the 2012 Stonegarden Grant.ResolutionThe following resolution was offered by Commissioner Hanson and moved for adoption: AMEND COUNTY SHERIFF SALARY RESOLUTION 14-01-03 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of anOperation Stonegarden 2012 grant; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2012 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of 28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that theSheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, asoriginally set by this board on December 17, 2013 was $$70,031.52 and fringe benefits were$11,730.28, be amended so that the sheriff’s salary is increased by the sum of $ 12,879.636 andfringe benefits are increased by $ 2,157.29 commencing January 28, 2014 through December 31,2014, with the increase funding from the Operation Stonegarden 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of saidOperation Stonegarden 2012 grant. At such time that the Operation Stonegarden 2012 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2012 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 17, 2013. The resolution was seconded by Commissioner Arnesen the same being put to a vote, was unanimously carried. County Auditor/TreasurerCounty Auditor/Treasurer Mark E. Hall met with the board and updated them on the sealed bids for the 2008 fish house that were opened on January 24, 2014. Mark informed the board that the minimum bid was $8,000 and the highest bid came in at $11,169.00 RECESSThe meeting was called to recess at 9:45 a.m. and reconvened at 9:50 a.m. as follows:ClaimsCounty Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:MotionMotion was made by Commissioner Moorman to approve the claims as follows: Revenue                      $   40,849.99 Road & Bridge           $   94,247.85Co. Develp                  $        200.00Solid Waste                 $   21,062.43EDA                            $      4,810.00Sale/Forf Lands          $         100.00                                    $  161,270.27 WARRANTS FOR PUBLICATIONWarrants Approved On 1/28/2014 For Payment 1/31/2014Vendor Name                                                                         AmountAffiliated Computer Services                                            5,285.86Andy’s Garage, Inc.                                                            2,525.05Cenex Co-Op Services, Inc.                                             3,984.40Dell Marketing, Lp                                                              2,978.68Emergency Communications Network, LLC                    6,267.12Hasler                                                                                  4,000.00Howard’s Oil Company                                                     4,528.25Mar-Kit Landfill                                                                    8,794.35MN Counties Intergovernmental Trust                          68,247.00Moren/Law Offices Of Patrick D                                       6,051.44North East Technical Service,Inc                                    2,008.00Northwest Community Action, Inc                                    2,210.00Nw Mn Household Hazardous                                         4,421.48Reed/Michael                                                                     2,600.00Short Elliott Hendrickson, Inc                                          5,980.00West Group                                                                         2,326.27Ziegler, Inc                                                                         6,570.2259 Payments less than 2000    22,292.15Final Total:  161,070.27  Further moved to authorize the payment of the following auditor warrants:                                                                                               January 14, 2014         $ 378,608.38                                                January 22, 2014          $  27,512.66                                                                                                               January 22, 2014         $     3,096.79                                                January 23, 2014         $ 173,442.14                                                January 23, 2014         $      (769.81)                                                                                     $581,890.16 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.Signature CardsCounty Auditor/Treasurer Mark E. Hall met with the board requesting the board to rescind the motion dated January 7, 2014 for signature cards. He explained that Audrey Swenson, CPA from Hoffman, Dales, & Swenson, was here reviewing separation of duties and was informed that he needed to take Chief Deputy Auditors name off the signature cards for it is the best way to keep recordkeeping separate from custody for the best segregation of duties related to cash.Rescind Motions from January 7, 2014Motion was made by Commissioner Nordlof to rescind the following motion from January 7, 2014 meeting: “Motion was made by Commissioner Arnesen to authorize Chair Beckel, County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.” The motion to rescind was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. “Motion was made by Commissioner Arnesen to rescind the following motion from January 7, 2014 meeting: Motion was made by Commissioner Nordlof to authorize County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.” The motion to rescind was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.Revised Motions for Signature CardsMotionMotion was made by Commissioner Hanson to authorize Chair Beckel, County Auditor/Treasurer Mark Hall and Chief Deputy Treasurer, Dawn Christianson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Arnesen to authorize County Auditor/Treasurer, Mark Hall, and Chief Deputy Treasurer, Dawn Christianson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.Exempt Gambling PermitCounty Auditor/Treasurer Mark E. Hall met with the board requesting approval for an Exempt Gambling Permit for the NWA Edge Riders.MotionMotion was made by Commissioner Arnesen to approve the exempt gambling permit for Northwest Angle Edge Riders to conduct a lawful gambling for a raffle and Drawing on March 8, 2014 at Jerry’s Bar and authorize County Auditor/Treasurer, Mark Hall to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.Satisfaction of MortgageCounty Auditor/Treasurer Mark E. Hall met with the board and informed the board that Marla Otto has satisfied her repayment agreement that was entered into on August 28, 1995 for a rehabilitation deferred payment loan.MotionMotion was made by Commissioner Hanson to authorize County Auditor/Treasurer, Mark E. Hall and Chair Beckel to sign the satisfaction of repayment agreement dated August 28, 1995 for Marla Otto. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. RECESSThe meeting was called to recess at 10:08 a.m. and reconvened at 10:15 a.m. as follows: Social ServicesSocial Services Director, Nancy Wendler met with the board requesting approval for claims: Motion was made by Commissioner Arnesen to approve the following claims against the county:                                                 Commissioner Warrants          8,280.64                                                Commissioner Warrants        29,953.44 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. LESSARD-SAMS OUTDOOR HERITAGE COUNCIL/OUTDOOR HERITAGE FUNDCommissioner Arnesen asked the County Board how they felt about inviting Mr.  Bob Lessard to a future meeting to discuss the possibilities of the park area they have discussed and the NWA Airport. The board requested that Commissioner Arnesen send a letter of invitation to see of Mr. Bob Lessard if he could meet with them in the near future and authorized Chair Beckel to sign the letter. COUNTY ATTONREY POSTIONThe board met with Human Resource Assistant, Dena Pieper to discuss the interview dates and the process of selection for interviewing. The board requested that the County Attorneys Committee review the applications and select the candidates for interviewing.Old/New BusinessChair Beckel requested that they review the Old/New Business to see what may be removed from the list. The board requested that the following be removed from Old/New Business: Red Lake Tribe/NWA Issues, Inventory, 2013 Goals and Projects, Grant Policy and Expenditures, Towers, Williams School and Auditor/Treasurer. LAKE OF THE WOODS COALITION2nd Quarter Fiscal ReportProgram Director, Tammie Doebler met with the board requesting approval for the Lake of the Woods Prevention Coalition 2nd quarter fiscal report.MotionMotion was made by Commissioner Moorman to approve the 2nd quarter financial report for the Lake of the Woods Coalition and authorization Chair Beckel and Fiscal Officer Christine Hultman to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.Synthetic Drug OrdinanceProgram Director, Tammie Doebler discussed the Draft Synthetic Drug Ordinance with the board. After discussion, the board felt that this should be regulated by the State and some type of law should be passed on Synthetic Drugs. The board requested that Deputy Auditor, Janet Rudd  contact Representative Erickson to see if you could meet with the County Board to discuss this issue. PUBLIC WORKSPublic Works Director, Tim Erickson met with the board requesting approval to purchase survey controller, computer and pickups which were all budgeted in his 2014 budget.MotionMotion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to purchase a new survey controller in the amount of $9,601 as budgeted. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Hanson to authorize Public Works Director, Tim Erickson to purchase a new computer in the amount of $1,441.51 as budgeted. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to purchase two (2) new pickups, as approved within the budget. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Clementson PropertyPublic Works Director, Tim Erickson updated the board on the Clementson Property and MN DOT legal department and land management office has to look at the ownership and land.RecessThe meeting was called to recess at 11:20 a.m. and reconvened at 1:00 p.m. as follows: PUBLIC HEARING –LARSON ROAD VACATIONMotionMotion was made by Commissioner Moorman to close the regular meeting at Larson Road Site 1:01 p.m. and open the Public Hearing for Larson Road Vacation Petition. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. The following were present at the Larson Road Site: Commissioners Beckel, Hanson, Moorman, Nordlof and Arnesen. Others present were: Deputy Auditor, Janet Rudd, David Larson, Charles Tews, Attorney Richard Lee, Land and Water Planning Director, Josh Stromlund, Public Works Director, Tim Erickson and County Surveyor, Donn Rasmussen. All present at the hearing viewed the road site and David Larson and Charles Tews showed the area of the road that he petitioned to have vacated. Chair Beckel recessed the Public Hearing at the road site at 1:11 p.m. and opened the Public Hearing back to session at 1:38 at the Government Center in the Commissioners’ Room. The board reviewed the road maps, discussed the legal description along with County Surveyor Donn Rasmussen. After review and discussion, the board felt that this road vacation would need to be surveyed and after that was completed that the board would feel comfortable granting the road vacation request.MotionMotion was made by Commissioner Hanson to recess the public hearing at 2:08 p.m. and opened the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Continuation of Public HearingThe Public Hearing will reconvene once the survey of the road is completed and a date will be determined. MRCC ISSUES/2014The board reviewed along with Department Heads MRCC issues for consideration to prioritize for MRCC during the coming session. The following issues for Lake of the Woods are as follows:·         Transportation Bonding·         Wetland Mitigation·         Rural Doctors  With no further business before the board, Chair Beckel called the meeting recessed at 2:37 p.m.    Attest:                                                                                     Approved:   ____________________________                                        _______________________________Janet E. Rudd, Deputy Auditor                                             Patricia Beckel, Chairman of the Board