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COUNTY BOARD

January, 2013

Commissioner Proceedings

Organizational Meeting

January 8, 2013

The Lake of the Woods County Board met on Tuesday, January 8, 2013, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2013 Organizational Meeting.

Call to Order

County Auditor, John W. Hoscheid called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor, Janet Rudd; County Recorder, Susan Ney, County Assessor, Mary Jo Otten , John Oren and Brian Peterson.

Swearing in Ceremony

County Recorder, Susan Ney swore in Commissioners:  Ed Arnesen, Patty Beckel, James “Buck” Nordlof and Tom Hanson for their term beginning January 6, 2013.

Election of Chair and Vice Chair

County Auditor, John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2013.  Commissioner Beckel nominated Commissioner Hanson with Commissioner Moorman seconding the nomination.  County Auditor called for nominations two more times.

Motion was made by Commissioner Beckel to close the nominations for Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid called for a roll call for Commissioner Hanson for Chair.  Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson.  Against:  None.  Commissioner Hanson assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2013.

Swearing in Ceremony

County Recorder, Susan Ney swore in County Assessor, Mary Jo Otten for term beginning January 1, 2013 for four year term.

Chairman Hanson called for nominations for the position of Vice-Chair for the year 2013.  Commissioner Arnesen nominated Commissioner Beckel for Vice-Chair for Lake of the Woods County Board with Commissioner Moorman seconding the nomination. Chairman Hanson called for nominations two more times. 

Motion was made by Commissioner Arnesen to close the nominations for Vice-Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Hanson called for a roll call for Commissioner Beckel for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel.  Against:  None.  Commissioner Beckel assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2013.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as follows: remove Sheriff’s Office from agenda, add Baudette Fire, gambling permit; Drug Court and Wellness Committee. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Tim Erickson to attend the 2013 Bridge Safety Inspection Seminar in Detroit Lakes, MN on February 28, 2013; Mark Hall to MACO Conference in Bloomington on January 15-18; John W. Hoscheid to MACO Conference in Bloomington on January 15-18. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Beckel to approve the December 31, 2012 minutes. The motion was seconded by Commissioner Arnesen, and the same being put to a vote, was unanimously carried.

2013 Committee Appointments

Chairman Hanson presented the 2013 Committee appointments to the board.

2013 County Board of Commissioners Meeting Dates

Chairman Hanson presented the 2013 County Board meeting dates to the board.

Motion

Motion was made by Commissioner Arnesen to approve the following County Board meeting dates for 2013 as follows:

LAKE OF THE WOODS COUNTY

2013 COUNTY BOARD MEETING DATES

January 2013

Tuesday, January 8,   2013                                     9:00 a.m. Government Center, Commissioners Room

Tuesday, January 22, 2013                                     9:00 a.m. Government Center, Commissioners Room

February 2013

Tuesday, February 12, 2013                                   9:00 a.m. Government Center, Commissioners Room

Tuesday, February 26, 2013                                   9:00 a.m. Lake of the Woods School

March 2013

Tuesday, March 12, 2013                                       9:00 a.m. Government Center, Commissioners Room

Tuesday, March 26, 2013                                       9:00 a.m. Government Center, Commissioners Room

April 2013

Tuesday, April 9, 2013                                            9:00 a.m. Government Center, Commissioners Room

Tuesday, April 23, 2013                                          9:00 a.m. Government Center, Commissioners Room

May 2013

Tuesday, May 14, 2013                                           9:00 a.m. Government Center, Commissioners Room

Tuesday, May 28, 2013                                           9:00 a.m. Government Center, Commissioners Room

June 2013

Tuesday, June 11, 2013                                          9:00 a.m. Government Center, Commissioners Room

Tuesday, June 18, 2013                                        10:00 a.m. NWA

Tuesday, June 25, 2013                                          9:00 a.m. Government Center, Commissioners Room

July 2013

Tuesday, July 9, 2013                                              9:00 a.m. Government Center, Commissioners Room

Tuesday, July 23, 2013                                            9:00 a.m. Government Center, Commissioners Room

August 2013

Tuesday, August 13, 2013                                      9:00 a.m. Government Center, Commissioners Room

Tuesday, August 27, 2013                                      9:00 a.m. Government Center, Commissioners Room

September 2013

Tuesday, September 10, 2013                                                9:00 a.m. Government Center, Commissioners Room

Tuesday, September 24, 2013                                                9:00 a.m. Government Center, Commissioners Room

October 2013

Tuesday, October 8, 2013                                       9:00 a.m. Government Center, Commissioners Room

Tuesday, October 22, 2013                                     9:00 a.m. Government Center, Commissioners Room

November 2013

Tuesday, November 12 2013                                  9:00 a.m. Government Center, Commissioners Room

Tuesday, November 26, 2013                                 9:00 a.m. Government Center, Commissioners Room

December 2013

Tuesday, December 17, 2013                                 9:00 a.m. Government Center, Commissioners Room

Tuesday, December 31, 2013                                 8:00 a.m. Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAYBE ATTENDING THE FOLLOWING:

AMC LEADERSHIP CONFERENCE- January 22-24- St. Paul

JOINT LEGISLATIVE CONFERENCE- March 19-21- St. Paul

AMC DISTRICT 2 MEETING- June 5-Bemidji

AMC POLICY COMMITTEE-September 11-12- St. Paul

AMC DISTRICT 2 MEETING-October 30- Bemidji

AMC ANNUAL CONFERENCE- December 8-10-Mpls

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Tuesday of each month at

6:00 p.m. in the Commissioners Room at the Government Center

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor, John W. Hoscheid presented the 2013 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2013-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2013:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                      Revenue                              S 190,291.43

                                      Road & Bridge                    $   86,999.60

                                      Solid Waste                         $   19,766.37

                                      EDA                                    $        745.00

                                      Sale/Forf Lands                  $        275.00                

WARRANTS FOR PUBLICATION

Warrants Approved On 1/08/2013 For Payment 1/11/2013

Vendor Name                                                Amount

Affiliated Computer Services              5,202.47

Cenex Co-Op Services, Inc.                3,717.46

Hasler                                                       4,000.00

LOW Soil & Water Cons. Dist.          78,539.00

Mn Assn Of Counties                            3,734.00

Mn Counties Computer Co-Op        40,452.56

MN Counties Intergovernmental Trust 142,971.00

Voyageurs Comtronics, Inc                 2,640.00

Woody’s Service                                     3,113.50

28 Payments less than 2000   13,707.41

Final Total:     298,077.40

Further moved to authorize the payment of the following auditor warrants:

                                    December 31, 2012                 $40,816.60

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board requesting approval to approve a Lease for Lawful Gambling Activity and Premises Permit.

Resolution

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises permit Application

Resolution No.13-01-02

WHEREAS, the Baudette Fire Relief Association has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishments, which are all located in Lake of the Woods County:

  • River Bend Resort Inc. 3343 Red Oak Rd NW, unorganized township of Wheeler

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said applications for submission to the Minnesota Gambling Control Board.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services

Claims

Social Service Director, Nancy Wendler, met with the board requesting approval of claims.

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

                                    Commissioner Warrants          $9,594.05

                                    Commissioner Warrants          $   268.70

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Wellness Committee

Wellness Committee Co-Chairs, Angie Eason and Cindy Kroeger met with the board requesting that they officially form a “Wellness Committee”. They have been working with BC/BS under the North Country CHB worksite wellness project, which is funded thru SHIP, to establish a Wellness Plan for the county

 (The board added the Wellness Committee to the Committee Appointments.)

Motion

Motion was made by Commissioner Beckel to approve the 2013 Committee Appointments.

2013 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Hanson; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners’

General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners;

Health and Human Service: Commissioner Nordlof and Nancy Wendler; Alternates: Commissioners;

PILT Advisory: Commissioner ________________;

Public Safety: Commissioner Hanson;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2013 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Patty Beckel and Hanson;

Border Coalition/Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Emergency Management;

Building and Safety Committee; Commissioner Hanson, Commissioner Arnesen, Jeff Pelland, Tim Erickson, Peder Hovland, John W. Hoscheid and Nancy Wendler, and one from Law Enforcement, Walt Scribner;

Comp Work Committee; Commissioners Patty Beckel, Arnesen, Wade Johannesen and John W. Hoscheid, Dawn Christianson, Marti Carlson, Daryl Fish, Lorene Hanson, Josh Stromlund and Jodi Ferrier;

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund and John W. Hoscheid; 

Continuity of Operation Plan (COOP): Emergency Management and All Commissioners;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid; Additional members:  Nancy Dunnell, Mike Hirst, Stephanie Schiro, Shelly Lein, Jen Erickson and Joanne Kellner; Extension Members: Sunny Dorrow, April Levasseur, Deb Zak and Karen Santl.

County TV:  Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Peder Hovland and Emergency Management;

Department Head Liaison: Chairman Hanson; Alternates: Commissioners;

Department Liaisons:  Assessor – Beckel; Land and Water Planning Office – Nordlof; Attorney –Nordlof; MIS – Hanson; Sheriff – Arnesen; Social Services – Arnesen;  Recorder – Moorman; Highway –Moorman; Treasurer –Arnesen; Auditor – Hanson; Emergency Management – Arnesen; H/R – Patty Beckel; County Surveyor-Beckel and Veterans Service Officer – Nordlof;

Drainage Committee: Commissioners Moorman and Arnesen, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative;

Enhanced 911 Committee: Commissioner Nordlof Commissioner Hanson, Peder Hovland, Gary Fish, Emergency Manager and other local appointees;

Grievance Committee: Commissioner Hanson, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Arnesen;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Arnesen, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Sue Ney, Daryl Fish and Wade Johannesen;

Labor/Management Committee: Commissioner Arnesen, Commissioner Beckel, Wade Johannesen; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and John W. Hoscheid; Alternate:  Commissioner Patty Beckel;

Law Library:  Commissioner Nordlof, Philip Miller and Peder Hovland;

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Mary Jo Otten, Josh Stromlund and Jeff Pelland;  Alternate:  Commissioner Hanson;

Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Philip Miller, Gary Fish, Josh Stromlund, Michelle Brown, Rick Rone, April Stavig;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Tim Erickson; Alternate: Commissioner Moorman;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Arnesen, Human Resources Director Wade Johannesen, Sue Ney, Tim Erickson, Shelly Pepera and Daryl Fish;   

Re-monumentation Committee: Commissioners Arnesen and Patty Beckel, County Surveyor, Land and Water Planning Director, Public Works Director and MIS Director;

SHIP Committee: Commissioner Hanson, Alternate: Commissioner Moorman

Solid Waste Committee/Household Waste:   Commissioner Hanson (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Mary Jo Otten.

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Nordlof, Tim Erickson, Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten;

Tribal Lands:  Commissioners Arnesen and Moorman;

Vets Service: Commissioner Hanson, Commissioner Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:  Angie Eason, Cindy Kroeger, Steve Sindelir, Julie Berggren, __________, and Commissioner Hanson;

2013 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Commissioner Hanson; Alternate: Commissioner Nordlof (7-1-11 to 06-30-14 appointed 2011);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Jamie McEnelly; at large; Ron Webb and Ken Horntvedt; non-voting Commissioner Arnesen

Border Substance Abuse Court and Steering Committee: Commissioner Patty Beckel

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel; 

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Joint Powers Natural Resources Board: Commissioner Nordlof, Commissioner Moorman;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition: Committee:   Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative; Commissioner Patty Beckel;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – John W. Hoscheid;

Minnesota Counties Intergovernmental Trust: Commissioner Patty Beckel; Alternate: Commissioner Hanson;

Minnesota Rural Counties Caucus: Commissioner Arnesen; Alternates: Commissioners; 

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/15) and Jan Olson (term expires 12/31/15) these are three-year terms;

North Country Community Health Services Advisory Committee:  Commissioner Moorman (term expires 12/31/14) and Jan Olson (term expires 12/31/13 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate:  Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action:  Commissioner Arnesen; Commissioner Patty Beckel;

Northwest Minnesota Juvenile Center Board:  Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010).  This is a four-year term;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani Miller; Alternate:  Nancy Wendler;

Rainy Rapid River Board: Commissioner Hanson, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Moorman;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Hanson; Alternate: Commissioner Nordlof;

SWCD District Committee: Commissioner Nordlof, Commissioner Arnesen and Josh Stromlund;

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COMPENSATION PLAN

Human Resource Director, Wade Johannesen and Commissioner Beckel met with the board to clarify those Part-time employees and seasonal employees on the Compensation Plan will be placed at the cost to minimum for their respective grades or their current rate of pay if it is higher.  No automatic increases will be given other than general adjustments.  Increases will be at the discretion of the County Board.

RECESS

The meeting was called to recess at 10:55 a.m. and reconvened at 11:01 a.m. as follows:

Official County News paper Bid-Opening
 Legal Newspaper – Bid OpeningChairman Hanson called for the bid opening at 11:01 a.m. as advertised for the Official Legal Newspaper for the year 2013.   
 County Auditor John W. Hoscheid opened the sealed bids for the official legal newspaper as follows: 
  Lake of the Woods County Bid Opening ForLegal Publishing for 2013January 8, 2013Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd PublBaudette RegionPO Box 39Baudette, MN  56623218-634-1722 Northern LightPO Box 1134$1.09$3.85$1.09$1.09$1.09$1.09Baudette, MN  56623218-634-2700Award To:Official Legal NewspaperNorthern Light1st Publ/Financial StmntNorthern Light2nd Publ/Financial StmntTBD1st Delinq Tax ListNorthern Light2nd Delinq Tax ListNorthern LightAll OtherNorthern Light 
 Motion was made by Commissioner Arnesen to designate the Northern Light as the Official Legal Newspaper of the County for 2013 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. COUNTY TREASURER-Official DepositoriesCounty Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2013. Motion was made by Commissioner Moorman to designate the following institutions as Official Depositories of county funds for the year 2013: 1.                  Wells Fargo, Baudette Branch2.                  RiverWood Bank- Baudette Branch3.                  Border State Bank, Baudette Branch4.                  MAGIC Fund /US Bank It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Drug Court GraduationCommissioner Beckel informed the board that the “Drug Courts” graduation is tomorrow on January 9, 2013 and invited another Commissioner to attend if they wished to. RecessWith no further business before the board, Chairman Hanson called the meeting to recess at 11:35 a.m. Attest:                                                             Approved:       January 22, 2013  ____________________________                _______________________________John W. Hoscheid, County Auditor               Chairman Hanson    
  Commissioner Proceedings Emergency Board MeetingJanuary 15, 2013  The Lake of the Woods County Board of Commissioners met in an Emergency County Board meeting on Tuesday, January 15, 2013, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to OrderChair Hanson called the meeting to order at 7:30 a.m. with the following members present:  Commissioners Ed Arnesen, Buck Nordlof, Patty Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W. Hoscheid, Human Resource Director Wade Johannesen, and County Recorder Susan Ney. Approval of AgendaMotion was made by Commissioner Moorman to approve the agenda for the emergency meeting with the following addition: Sheriff claim.  The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Compensation Structure- County RecorderHuman Resource Director, Wade Johannesen and County Recorder, Susan Ney met with the board and reviewed the County Recorders duties, responsibilities, experience and qualifications for the position and agreed that an incremental increase was warranted.MotionMotion was made by Commissioner Arnesen to set the County Recorder Susan Ney salary from increment “B” $26.02 per hour to increment “D” $27.21 per hour retroactive to January 1, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. ClaimCounty Auditor, John W. Hoscheid met with the board requesting approval for County Sheriff claim No. 74, in the amount of $1,699.21.MotionMotion was made by Commissioner Moorman to approve claim no. 74 in the amount $1,699.21. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. RecessThere being no further business before the County Board, Chair Hanson called the meeting to recess at 8:23 a.m. Attest:                                                                          Approved:  January 22, 2013______________________________                        ___________________________________John W. Hoscheid, County Auditor                        Tom Hanson, County Board Chair_________________________________________________________________________________________________________________________ Commissioner ProceedingsJanuary 22, 2013 The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 22, 2013. Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ed Arnesen, Tom Hanson, Ken Moorman James “Buck” Nordlof and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.Approval of AgendaMotion was made by Commissioner Moorman to approve the agenda with the following additions: January 15, Emergency Meeting, Holly House, year of service, GIZZIIBII, and Drainage Course. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.   Approval of Consent AgendaNoneMinutesMotion was made by Commissioner Arnesen to approve January 8, Organizational Meeting and January 15 emergency meeting with changes. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. GIZIIBII Chairman Hanson presented the 2012 GIZIIBII report, 2013 membership invoice and 2013 Council Member appointment.MotionMotion was made by Commissioner Beckel to authorize Chairman Hanson to sign the appointment for Commissioner Beckel as the appointee to the GIZIIBII Resource Conservation and Development Council and to authorize County Auditor, John W. Hoscheid to pay the 2013 membership dues in the amount of $300.00. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. SOCIAL SERVICESClaimsSocial Service Director, Nancy Wendler met with the board requesting approval of claims:MotionMotion was made by Commissioner Beckel to approve the claims against the county as follows:                                                 Commissioner Warrants        $   11,415.28                                                                                                     Commissioner Warrants        $   25,136.03           The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.AUDITORCounty Auditor, John W. Hoscheid met with the board requesting approval of claims.ClaimsMotion was made by Commissioner Moorman to approve the claims against the county as follows:                                       Revenue                    $         14,814.87                                              Road & Bridge         $           4,631.73                                      Co. Develop              $          2,000.00                                         Solid Waste               $        19,099.09                                       EDA                          $          3,758.37                                      Sale/Forf lands          $        26,012.83                                 WARRANTS FOR PUBLICATIONWarrants Approved On 1/22/2013 For Payment 1/25/2013Vendor Name                                                          AmountCenex Co-Op Services, Inc.                                          3,442.25Clearwater County Auditor                                            26,012.83Custom Autobody And Repair                                        2,094.58Mar-Kit Landfill                                                                 8,221.05Northwest Community Action, Inc                                 2,207.48Nw Mn Household Hazardous                                       5,681.14St. Louis County Auditor                                                 2,000.00Trusight                                                                            2,776.6253 Payments less than  2000   17,880.94Final Total:   70,316.89                                          Further moved to authorize the payment of the following auditor warrants:                                                                                      January 10, 2013                     $     3,913.22                                    January 10, 2013                     $ 332,557.72                                    January 14, 2013                     $ 148,212.42                                    January 15, 2013                     $   18,630.29                                   The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.Drivers License Fee IncreaseCounty Auditor, John W. Hoscheid requested approval of support for drivers license fee increase. Deputy Registrar’s that work for Drivers License duties have increased along with other requirements, and the Minnesota Deputy Registrar Association is requesting support by resolution.Resolution The following resolution was offered by Commissioner Arnesen and moved for adoption: Resolution No. 13-01-03 RESOLUTION SUPPORTING LOCAL DEPUTY REGISTRARMAINTENANCE OF LOCAL DRIVER LICENSE AND STATE I.D. SERVICES WHEREAS, the State of Minnesota has long established a public/private deputy registrar system to provide citizens convenient locations to conduct local driver license and title registration services for motor vehicles and DNR recreational vehicles; and, WHEREAS, the State of Minnesota in 1949 established a user service fee on motor vehicle related transactions to be retained  by the deputy registrar to cover the costs of providing the local service; and, WHEREAS, a deputy registrar office is not subsidized by the State of Minnesota and relies solely on this user service fee revenue to maintain their office operation including all salaries, rent, equipment, utilities, and associated office costs; and, WHEREAS, the State of Minnesota has shifted increased costs and responsibilities for driver license transactions onto the deputy registrar such as regular replacement schedules of computers and associated electronic equipment, printing of previously supplied state forms, and expanded auditing tasks such as identification triple check and commercial driver medical forms which require additional time and carry additional risks and potential liability for agents that was previously the responsibility of the State; and, WHEREAS, the State of Minnesota requires a 15 year retention schedule of all driver license transaction documents in a secure storage facility at cost to the deputy; and, WHEREAS, Minnesota statute 171.061 subdivision 4 (b) specifically states that the filing fee for driver license transactions by the deputy agent “shall cover all expenses involved in receiving, accepting, or forwarding to the department the applications and fees required; and, WHEREAS, the user service fee that should fully support the cost for providing driver license transactions no longer covers the operational costs to maintain deputy registrar offices.  Public deputy registrars must use property tax levy proceeds to subsidize this service.  Rural areas with lower volumes are in jeopardy of losing this service; and, WHEREAS, the last user fee increase for driver license agents was enacted in 2005; NOW, THEREFORE, BE IT RESOLVED the Lake of the Woods County Board supports the State Legislature in authorizing a user service fee increase in the year 2013 to maintain local driver license and state identification card service to the citizens of Minnesota. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Deputy Auditor/Property Tax AdministratorCounty Auditor, John W. Hoscheid met with the board requesting approval to advertise and hire to fill the vacant Deputy Auditor/Property Tax Administrators position which has been budgeted for the past two (2) years.  No action was taken and a work session was set for January 29, 2013 to discuss the Tax System and Efficiencies with the other revenue departments.Arrowhead Library System Contract AgreementCounty Auditor, John W. Hoscheid met with the board requesting authorization to enter into the Arrowhead Library System Contract Agreement.MotionMotion was made by Commissioner Beckel to authorize Chairman Hanson, County Auditor, John W. Hoscheid and Count Attorney, Philip Miller to sign the arrowhead Library System contract agreement pursuant to MN Statutes Section 134.20 to authorize two or more counties to join together for the improvement and extension of Public Library service, and section 134.351 authorizes multicounty, multitype  library systems. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. EMERGENCY MANAGEMENT DIRECTORIntegrated Emergency Management CourseEmergency Management Director, Holly House met with the board to discuss the Integrated Emergency Management Course and informed the board that she did contact all possible emergency partners and had not heard any response.National Incident Management System Training(NIMS)Emergency Management Director, Holly House informed Commissioner Nordlof that newly elected Commissioners are required to take the ICS 700 and ICS 100 course and the IC200 course is recommended.Years of Service RecognitionResolutionThe following resolution was offered by Commissioner Hanson and moved for adoption: Recognition of years of serviceHolly HouseResolution 2013 – 01-03 Whereas:  Holly House has served the residents of Lake of the Woods County since 2005 as the Emergency Management Director;Whereas:  Holly House has retired from Lake of the Woods County service effective January 31, 2013;Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Holly House for her dedicated service and best wishes to her; The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Chairman Hanson presented Holly House with a plaque for her years of service. PREVENTION COALITIONLake of the Woods Prevention Coalition Director, Tammy Doebler met with the board requesting approval for the 2nd Quarter Fiscal Report. Tammy reviewed the report with the board.MotionMotion was made by Commissioner Moorman to authorize Chairman Hanson and Fiscal Director, Christine Hultman to sign the 2nd Quarter Fiscal Report and presented. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.RECESSThe meeting was called to recess at 10:07 a.m. and reconvened at 10:15 a.m. as follows: SHERIFFCounty Sheriff, Gary Fish met with the board requesting authorization for him and the Chief Deputy Sheriff to work the Stonegarden grants.ResolutionThe following resolution was offered by Commissioner Arnesen and moved for adoption: AMEND COUNTY SHERIFF SALARYRESOLUTION 13-01-04 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2011 & 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2011 grant; and have applied for 2012; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2011 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of $29,615.00 overtime and $4,330.00 fringe benefits; and, 2012 Operation Stonegarden 2012 grant $28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2011 and 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on December 31, 2012 was $68,467.83 and fringe benefits were $10,852.15, be amended so that the sheriff’s salary is increased by the sum of $12,853.68 and fringe benefits are increased by $2,037.31 commencing January 20, 2013 through December 31, 2013, with the increase funding from the Operation Stonegarden 2011 and 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2011 and 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2011 and 2012 grant. At such time that the Operation Stonegarden 2011 and 2012 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2011 and 2012 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 31, 2012. The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. ResolutionThe following resolution was offered by Commissioner Beckel and moved for adoption: AMEND CHIEF DEPUTY SHERIFF SALARYRESOLUTION 13-01-04 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2011 & 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2011 grant; and have applied for 2012; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the Chief Deputy Sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2011 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of $29,615.00 overtime and $4,330.00 fringe benefits; and, 2012 Operation Stonegarden 2012 grant $28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that the Chief Deputy Sheriff expend on average another sixteen (16) hours per week; and, WHEREAS, through the Operation Stonegarden 2011 and 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the Chief Deputy Sheriff’s salary that was originally set by the board for 2013 was $57,565.00 and fringe benefits were $9,124.06, be amended so that the Chief Deputy Sheriff’s salary is increased by the sum of $21,614.88 and fringe benefits are increased by $3,425.96 commencing January 20, 2013 through December 31, 2013, with the increase funding from the Operation Stonegarden 2011 and 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2011 and 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said OperationStonegarden 2011 and 2012 grant. At such time that the Operation Stonegarden 2011 and 2012 grant funding is no longer available and/or if the Chief Deputy Sheriff is unable to complete the additional sixteen (16) hours per week of Operation Stonegarden 2011 and 2012 grant work, then the Chief Deputy Sheriff’s salary shall return to the salary as originally set by this board for 2013. The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. COUNTY RECORDERCounty Recorder, Sue Ney met with the board and informed them that her office is termed as an “associate” member in our MCIS co-op because we only use one portion of their services and are non-voting members. Our joint powers agreement with MCIS was reviewed and found to be not in compliance with MN Statute 471.59 regarding an “Associate” designation. Consequently, MCIS has prepared an Agreement for Associate Services (AAS). Also, the Software Support Agreement that we signed in March needed to be amended as well and now makes reference to the AAS. Sue requested approval to execute the agreements.MotionMotion was made by Commissioner Beckel to authorize County Recorder, Sue Ney and Chairman Hanson to execute the Agreement for Associate Services and the Software Support Agreement with MCIS as presented. The motion was seconded by Commissioner Moorman and the same put to a vote,was unanimously carried.Submitted LAND AND WATER PLANNINGDrainage Committee AppointmentsLand and Water Planning Director, Josh Stromlund informed the board that the SWCD placed John Sonstegard, Roger Krause and (1) staff person from SWCD to the Drainage Committee.Clean Water GrantLand and Water Planning Director, Josh Stromlund met with the board requesting approval for the Clean Water Grant that was applied for last September and was approve by the BWSR Board on December 12, 2012.MotionMotion was made by Commissioner Nordlof to authorize Land and Water Planning Director to execute and sign the Clean Water Assistance Grant Agreement. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Rainy/Rapid River Board MembersLand and Water Planning Director, Josh Stromlund met with the board informed the board that Mike Hirst and a SWCD Supervisor will participate in the Rainy/Rapid River committee.Wetland Stakeholder Group AppointmentLand and Water Planning Director, Josh Stromlund informed the board that he was appointed to the Wetland Stakeholder group and that there will be approximately three meetings that he will attend either via ITV, Phone, Web or may have to travel.Health InsuranceLand and Water Planning Director, Josh Stromlund met with the board to inform them that the office is not allowed to join into the health insurance that the SWCD employees have. The insurance company does not recognize the Joint Powers Agreement with the SWCD and Lake of the Woods County and does not recognize the Land and Water Planning office as employees of SWCD. Josh requested that he be able to go out on his own and get his own insurance. No action was taken.PUBLIC WORKSPublic Works Director, Tim Erickson met with the board and updated them on the following projects:o   Toward Zero Deaths:  presentation on March 26, 2013o   Rocky Point Access: still working on the parking and  wetlandso   Drainage Policy: working ono   Scenic Byway: upcoming meetingo   Solid Waste Plan: ten year plan due in Mayo   Barge Run: will discuss at the Solid Waste Committeeo   Maintenance: Fire Alarm System- panel cost replacemento   Recycling Center: discussion of heating the cold storage areao    CELL PHONE POLICY REVIEWThe board reviewed the county’s cell phone policy.MotionMotion was made by Commissioner Beckel to set the 2013 stipend for a regular cell phone at $40.00 per month and smart phones at $60.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  RECESSWith no further business before the County Board, Chairman Hanson called the meeting to recess at 1:07 p.m. Attest:                                                                                     Approved: February 12, 2013    _______________________________                      ______________________________John W. Hoscheid, County Auditor                          Tom Hanson Chairman of the Board